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Belgrave Square Garden
ANNUAL GENERAL MEETING
MINUTES OF THE MEETING HELD ON 21 March 2013 AT 5PM
AT SEAFORD HOUSE, 37 BELGRAVE SQUARE, LONDON SW1
PRESENT:
APOLOGIES :
Committee:
Mrs A Bond Elliott (ABE) (Chair)
Lady Cleaver (JC)
Mr L Fage (LF)
Mr Y Le Bihan Daubigney
Mr D Paraskevas (DP)
Ms M Regnier-Leigh (MRL)
Mrs S Hungerford (SH)
Committee & Grosvenor
Mrs S Kivel
Mrs C Lister (CL)
Mr G Doyle
Mrs O Kennedy (OK)
Mrs L Hannon
Grosvenor:
Mr N Hughes (NAH)
Mr A Maskell (AM)
Mr S Lewis (SL)
Mr M Hutchinson (MH)
Mr D Evans (DE)
Ms F Giles (FJG) (Secretary)
Garden Users:
Mr R O’Conor
Ms C Pilton
Mrs M Kalaghirou
Ms A Martins
Ms E Moltke
Ms C Gillies-Wright
Mrs H David
Mr J Tinkiln
Minister A Pecoraro
Garden Users
Embassy of Finland
Mrs M Quillen
Lord and Lady Myners
Mr Flowers
Mrs Schwartz
Mr and Mrs Shirvani
Lord Tim and Lady Bell
Mr Donoghue
Mr and Mrs Van der Wyck
Ms E Marano
The Lanesborough
Mrs Y Amiri
Mr and Mrs S Phillips
Ms J Adler
Mrs M Abdo
Mrs M Cunliffe-Fraser
Mr H Amar
The Hon Lena Hall
Mr R Giraud
Lady Strabolgi
Mrs D Hulett
Ms L Snowdon
Mrs P Hart
Sir Martin Sorrell
Internovel Ltd
Mrs H Eastwood
Mr and Mrs Dix
Mrs R Awar
Mr M Gharbawi
The meeting opened at 5.05pm.
ACTION
1.0
1.1
Introductions
ABE welcomed everyone to the meeting and introductions were made.
2.0
2.1
Minutes of the AGM held in 2012
The minutes of the 2012 AGM were accepted as a true and accurate record, with no
comments.
3.0
3.1
Chairman’s Report
The key points of the chairman’s report provided by ABE were:
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There had been issues last year with litter and with trees being used as
goalposts and consequently being damaged. Security / Warden patrols had
been increased and the situation has consequently improved
Many comments were received last year on how much better the garden was
looking. The pruning has made a big difference and the railings have helped the
lawn. There is a planned programme of works for the lawns that will be starting
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4.0
4.1
soon
There are two events planned so far for this year, a Children’s Party and a
Summer BBQ. The Children’s Party will be aiming for 300 attendees this year
(an increase of 100 from last year) and Grosvenor will be providing some
sponsorship. The invites for the Summer BBQ and the Children’s Party have
already been sent out. Any ideas for sponsorship or raffle donations are
welcome
Grosvenor has been very supportive of the garden events
The aim is to raise the profile of the garden and events, such as the BBQ, which
help the garden “community” get to know each other better will help this, as well
as events such as the annual Open Day. Any extra monies raised from the
events will be spent on the garden
The membership prices will be kept the same as last year
On the first Tuesday of each month there will be a garden walkabout at 9.30am
for committee members and any garden member who wishes to attend.
Information and reminders about these will be put up on the garden
noticeboards
Grosvenor Report
The key points of the Grosvenor report provided by SL were:
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5.0
5.1
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All actions promised last year were delivered and exceeded
Processes and procurement have been reviewed and improvements made in
the system(s)
A rejuvenation of the garden is planned for this year, which started with a review
of its history
A lot of pruning has been carried out and, following an arboricultural review,
weak/poor trees have been removed
Replanting of the garden is planned, and a visit from a rose specialist has been
arranged, to advise on appropriate species for the garden
There are currently two apprentices working in the garden: Dean (who has been
nominated for Apprentice of the Year) and Phil. Both are doing extremely well
and achieving distinctions in their college work
2012 Accounts
SL provided a brief overview of the 2012 accounts (Appendix A).
The 2012 budget was £75,865.00; the actual expenditure was £66,655.59
SL asked if there were any queries with the accounts. As there were none, the
accounts were accepted.
6.0
6.1
Resignation and Election of the Committee
NAH thanked the Committee for all their hard work and thanked GD and the MOD
for the use of the meeting rooms at 37 Belgrave Square.
The committee stood down en masse and NAH asked for the meeting to vote on the
block election of the Committee, with the exception of Mrs Lister and Lady Cleaver
who are standing down this year.
NAH commented that Lady Cleaver had been a member of the committee since at
least 1992, providing stalwart support. Lady Cleaver was presented with a bouquet
from the committee, and she gave a gracious speech about her time on the
committee and how pleased she felt to have been part of it for so long,
Mrs Kaloghirou proposed the election of the members and the meeting accepted.
The committee members are therefore: Mrs Bond Elliott, Mr Fage, Mrs Kennedy, Mr
Le Bihan Daubigney, Mr Doyle, Mr Paraskevas, Ms Regnier-Leigh, Mrs Kivel, Mrs
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Hungerford, Mrs Hannon.
NAH invited any garden member who was interested in joining the committee to
come along to one of the garden walkabouts and have a chat to the members.
7.0
7.1
2013 Budget
SL provided a brief overview of the 2013 budget (Appendix B). SL asked if there
were any queries with the budget. As there were none, the budget was accepted.
NAH thanked all those present for attending. The meeting closed at 5.45pm.
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Appendix A
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Appendix B
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