1
I
.
Ekkgroutid
2. Functions of the A;harity
3. Organisation
4. Technical Division
5.:’ Finance & Administration Division
6. Private Investment Division
11
7. Planning & Information Systems Division
12 -,
8. Public Grievawes
14
9. Advisory Committee
14
10, Signing of Memorandum of understanding
15
11. The Future vision of the Authority
15
3
I.
17
Composition of Board
II. Organisational Structure
18
III. Sanctioned Strength and Filled up vacancies
18
IV. Audit Report on the Accounts of NHAI
19
20
21
22
23
A. For the period from 15* June, 1989 to 31.3.90
- Management Replies to Audit Report
- Balance Sheet as on 31.3.90
- Profit & Loss A/C
B. For the year 1990 - 91
- Management Replies to Audit Report
- Balance Sheet as on 31.3.91
- Profit & Loss A/C
C . For the year 1991-92
- Management Replies to Audit Report
- Balance Sheet as on 31.3.92
- Profit & Loss A/C
D. For the year 1992 - 93
- Management Replies to Audit Report
- Balance Sheet as on 31.3.93
- Profit & Loss A/C
r*
34
36
37
38
48
50
51
52
62
64
65
66
E. For the year 1993 --94
- Management Replies to Audit Report
- Balance-sheet as on 31.3.94
: - Profit & Loss A/C
76
78
79
80
I
F. For the year 1994 - 95
- Management Replies to Audit Report
- Balance Sheet as on 31.3.95
- Profit: & Loss A/C
90
93
94
95
106
109
110
111
121
G. For the year 1995 - 96
- Management Replies to, Audit Report
- Balance Sheet as 6n 31.3.96
- Profit & Loss A/C
V Composition of Advisory Committee
5
1. Background :
The National Highways Authority of India (NI-IAI) was established in 1988 by an Act of Parliament, viz., the
National Highways Authority of India Act, 1988 and it came into existence with effect from 15th June, 1989. The
Act provided for the constitution of the Authority for the development, maintenance and management of National
Highways and for matters connected therewith or incidental thereto. However, even though the Authority was
created in 1988, it was operationalised only in Feb, 1995 with the appointment of a full-time Chairman and Members.
In the Statement of Objects and Reasons of the Act setting up this Authority, it was mentioned that “the only
alternative is for the Centre to take over development and maintenance of the National Highways system”. It is
proposed that this Authority should take over, in a phased manner, the functions on National Highways presently
being performed by the State Public Works Department.
2.
Functicms of the Authority :
The National Highways Authority of India Act, 1988 states that, subject to the rules made by the Central
Government in this behalf, it shall be the function of the authority to develop, maintain and manage the National
Highways and any other highways vested in or entrusted to it, by the Government. For the discharge of its
functions, the Act empowers the Authority, inter alia, to :
0)
Survey, develop, maintain and manage highways vested in or entrusted to it;
(ii>
Construct offices or workshops and establish and maintain hotels, motels, restaurants and rest-rooms at
or near the highways vested in or entrusted to it;
(iii)
Construct residential buildings and townships for its employees;
(iv>
Regulate and control the plying of vehicles on the highways vested in or entrusted to it for the proper
management thereof;
(v)
Develop and provide consultancy and construction services in India and abroad and carry on research
activities in relation to the development, maintenance and management of highways or any facilities
thereat;
(vi)
Provide such facilities and amenities for the users of the highways vested in, or entrusted to it as are, in
the opinion of the Authority, necessary for the smooth flow of tra%c on such highways;
(vii)
Form one or more companies under the Companies Act, 1956 to further the efficient discharge of the
functions. imposed on it.
(viii) Advise the Central Government on matters relating to highways;
(ix)
Assist, on such terms and conditions as may be mutually agreed upon, any State Government in the
formulation and implementation of schemes for highway development; and
($)
Collect fees on behalf of the Central Government for services or benefits rendered under Section 7 of the
National Highways Act, 1956, as amended from time to time, and such other fees on behalf of the State
Governments on such terms and conditions as may be specified by such State Governments.
Y
The Authority is, at psent, entrusted with the following functions by the Central Government :
0)
J 00
(iii)
timely implegntation of all externally funded project involving modemisation and upgradation of
National Highways;, ,I
1
implementationbf’ti,e policy of privatisation in the National Highways Sector; and
provision of am&n&ties on National Highways.
3. Organisation of Authority
The Authority is headed by the Chairman and has three full time functional members-Member (Technical),
Member (Finance & Admn.) and Member (Private Investment) as indicated in Appendix-I. Organisational
structure of the Authority is detailed in Appendix-IL The Corporate Office of the Authority is presently
located at 1, Eastern Avenue, Maharani Bagh, New Delhi - 110 065.
4.
Technical’ Division :
The Technical Division is presently headed by Member (Technical) who is of the rank of Chief Engineer. He is
in-charge of the technical aspects pertaining to development, construction and maintenance of National Highways
according to the standards as set out by the Ministry of Surface Transport (MOST). Currently the Technical
Division is engaged in the implementation of the ADB-III Project.
4.1 ADB-III Project :
The ADB III Project consists of upgradation & strengthening of 330 Kms of existing National Highways spread
over the five States of Andhra Pradesh, Haryana, Rajasthan, Bihar and West Bengal. The stretches in these States
have to be widened to four lanes and where necessary the existing pavements have to be strengthened. The total
project cost is Es. 772 crores. It is divided into 5 contract segments for the 5 States. The development of the
project was undertaken at the headquarters of the Authority in collaboration with the Ministry and the 3 General
Managers are responsible for these 5 segments. The work is to be awarded some time in April/May 1996 subject
to approval of Ministry/ADB being received.’ It will be implemented through 3 Project Implementation Units
which have been set up in Gurgaon (Haryana), Vijayawada @mlhra Pradesh) and Durgapur (West Bengal).
The Project Implementation Units are headed by General Manager with a complement of staff consisting of
Dy. General Manager and Managers, etc.
The details of the project, statewise, are given below :
(a>
Length of Stretch
61
National Highway Nos.
5&9
cc>
Project Cost
Rs. 202 crores
0
I
(a>
Length of Stretch
0 ‘National Highway No.
Project cost
cc>
Rs-298 crores
4
(4
$1
Length of Stretch
National Highway No.
Project Cost
(a>
t.bl
(cl
Length of Stretch
National Highway No.
Project Cost
(b)
-4$i9 Kms.‘ ’
2
.
Rs. 133.92 crores
(4)
t
41.6 Kms.
2
Rs. 227.86 crores
The actual implementation of the project will be supervised by Supervisory Consultants who are in the process
of being appointed, on the basis of international bids invited for the purpose.
4.2 World Bank-III Projects :
The Authority has also started preparations for obtaining World Bank Loan III for upgradation of various
sections of National Highways in a length of 1350 Kms. This involves stretches on NH-2and NH-45 covering
the States of Uttar Pradesh, Bihar, West Bengal and Tamil Nadu.
5. Finance % Administration Division :
This Division is engaged in setting up of appropriate systems and procedures for administration and proper
financial management of the Authority. ,The Division is headed by Member (Finance & Administration) and
has a (Part-time> General Manager (Finance), Dy. General Manager (Finance), etc, On the Administration side,
there is a General Manager (Administration) and (part time) Dy. General Manager (Administration). A statement
indicating the sanctioned strength and officers in position as on 31.03.96 is at Appendix-III.
5.1.
In line with the World Bank recommendations, Consultants were appointed to advise on the development of
t
the Authority and to design systems and procedures relating to :
(a> Finance accounting, accounting policies and cost accounting;
(b) Capital and revenue budgets; and
(c) Management Information Systems.
5.2
The Government provided a revenue grant of Rs. 3 crores during 194-95 towards the cost of initial setting up
of the office, renting office premises, purchase of office equipments, etc. A proposal to provide for an adequate
capital base to the authority to enable it to discharge the various functions entrusted to it is under consideration
of the Ministry of Surface Transport.
5.3
The basic structure of the Authority is envisaged to be lean, automated and generally in keeping with a modem
and efficient enterprise. Regulations have to be formulated under the NHAI Act, 1988 pertaining to various
aspects of administration and financial management. Towards this end, the Authority has frnalised the following
Regulations and these are now to be notified in the Gazette : -
9
(a)
Conduct, Discipline & Appeal Regulations;
0
Medical Attendance and Treatment Regulations;
cc> Joining Time Regulations;
0 Incentive Regulations;
(e> L.T.C. Regulations;
0)
Leave Regulations; and
@
Recruitment, Seniority & Promotion Regulations.
5.4 Further, Regulations relating to the following subjects are in the process of being formulated and are expected
to be finalised and notified in 1996-97 :
(a>
Conveyance Reimbursement Regulations;
0$
Group Insurance Scheme Regulations;
cc>
Transaction of Business Regulations;
(4
Provident Fund and Pension Regulations; and
(e>
Travelling Allowance & Daily Allowance Regulations.
,
‘j, L..
!L5 In addition, the Authority is finalising Rules in consultation with the Ministry of Surface Transport
on the following subjects :
’
(i) NHAI (value of Contracts) Rules :
(ii>
‘NHAI (Powers and Duties of Members) Rules; and
(iii) NHAI (Terms & Conditions of Service of Members) Rules.
i.6
The Annual Accounts of the Authority which were in arrears since 1989, have been finalised for the years 1989-
90 to 1995-96. A statement indicating Receipts and Expenditure incurred by the Authority since its inception,
i.e. 1989-90 to 1995-96 is as under : .I
1 Year
1 Receipt from MOST
1
Expenditure 1
1989-90
2.00 ~~.
2.66
1990-91
10.00
4.96
1991-92
153.00
7.07
1992-93
.++3.20*
1993-94
1.22
1994-95
3 0 0 . 0 0
1995-96
2306.60
2.32
168.77
* (In addition, Rs. 160 lakhs refunded to the Govt.)
5.7 A copy each of the Audit Report on ;hs accounts of the Authority, Management Replies to Audit Report,
Balance Sheet, Profit and Loss Account for the year 1989-90,1990-91,1991-92,1992-93,1993-94,1994-95, and 1995-96
is enclosed at Appendix - IV.
1
0
6. Private Investment Divison :
The Private Investment Divison is headed by Member (PI) with a General Manager (PI) working on part-time
basis and a DGM (PI).
6.1 why @ivatisation ?
While the traffic has been growing at a fast pace, it has not been possible to provide matching investment on roads,
due to competing demand from other sectors, which has led to a large number of deficiencies in the network.
Many sections of the Highways are in need of capacity augmentation through addition of lanes, grade separation at
intersections, construction of expressways, etc. There are congested routes through towns where bypasses are required
to be constructed in order to reduce delays. Many old bridges are in need of replacement, or new construction is
required. In order to supplement the Government’s services, it has been decided to invite private sector to invest
their funds for improvement of Highway infrastructure.
6.2 Scope of Private Participation:
Participation on Build, Operate and Transfer (BOT) basis is sought in projects of undermentioned categories :
(a3 Existhg~ ~~aticmal Highways
- Bridges
- Railway Over -Bridges
*
- Elevated Sections through Urban areas
- Interchanges
-Widening of Roads
(b) New Alignments
- Super National Highways (Expressways)
6.3 Legal Framework :
The amendment to the National Highway Act 1956, made in June 1995, provides the legal framework for private
sector participation. Under the’amended National Highway Act, it is now possible to :
..
Assign to the private entrepreneur, implementation and operation of projects for a specified period by an
agreement with the Government.
.
Author&e the entrepreneur to collect and retain fee from the users.
.
Authorise entrepreneur to regulate traffic on the BOT road.
.
Punish any person for encroachment of land and misuse of highway developed by the entrepreneur.
11
6.4
progress ma& so far :
0)
The Authority is developing jointly with IL&FS, the Moradabad Bypass Project’in Uttar Pradesh and the
Amravati Bypass Project in Maharashtra jointly with SCICI where the land has already been acquired.
(ii)
The Author&y has also taken up the Durg Bypass project on NH-6 in Madhya Pradesh for construction on BOT
basis and has invited privatesector investors for pre-qualification.
(iii) The Authority is also developing 6 ROB Projects in Rajasthan on NH Nos. 8,11,12 & 14 and the project will be
advertised soon thereafter.
(iv)
It is also proposed to develop a 30 Km. .stretch of NH 8 near Surat as a Public Sector toll Project after 4 laning
of the sections. The Authority will raise commercial loan for this project and repay the debt with interest
through tolls.
(v)
Once these small projects are successfully awarded to private investors, it will help gain experience and form the
basis for undertaking further projects for privatisation and also construction of Public Toll Roads.
6.5 Development of Super National Highways :
At the instance of the Central Govt., the Authority in July, 1995 invited proposals from the private entrepreneurs
for undertaking feasibility studies of the identified sections of the proposed Super National Highways. This project
involves the construction of 13,000 kms of new expressways on alignments other than the existing National Highways.
These are planned to be 4 laned Highways of standards comparable to highways elsewhere in the world. All expenses
of preparation of feasibility studies am to be borne by the Private sector investors themselves. A total of 22 proposals
-were received from reputed companies including some international companies in response to the invitation.
The Finance Ministry had indicated that a detailed formulation of privatisation policy was further essential for
notifying to private sector investors. In response, the Authority has formulated a detailed policy for privatisation
and a draft Note for Cabinet has been forwarded to Ministry for further necessary action at their end.
6.6 Highway Development Pund :
It has also been envisaged that even if private sector investors were to be invited for construction of various sections
of National Highways, bypasses, ROBS and other bridges, Government/Authority would have to undertake feasibility
study and acquire land for the projects. As such funds would be required by the Authority for the purpose of
undertaking feasibility studies and acquiring land where necessary.
Towards this end, the Authority has proposed the creation of a Highways Development Fund by charging cess on
petrol and diesel. This fund will go a long way in taking care of feasibility studies and the acquisition of land where
necessary in addition to undertaking public sector Toll Road Projects. The Authority has also entered into MOUs
with SCICI, and HUDCO for undertaking development of private sector investments projects on BOT basis or any
of its variant jointly, sharing the risks so that the projects that are viable could be implemented through financing by
these financial institutions.
7. Planning and Information Systems Division :
Planning and Information Systems Division is to be headed by Member (P&IS). Presently Member (Finance &
Admn.) is looking after this division with DGM (I&PS) in ,place. The activities of this Division are as follows :
12
7.1 Computerisation :
The National Highways Authority of India (NHAI) is computerising its entire working. It is also planning to link
up with the international network through Internet & E-Mail to ensure speedy communication with its external
funding agencies, the World Bank and the Asian Development Bank.
The need for computerisation has acquired urgency in view of the fact that highway projects in the country have
been suffering long delays and this has been causing concern both to the Central Government as well as the foreign
funding agencies. The Authority is also going to introduce computer aided designing for its road projects.
Computerlsation is going to be an indispensable aid in planning the future road network particularly the ambitious
13,000 Kms National Super Highway Network (SNH).
In pursuance of the above, 18 computers. of 486 Dx 2 and one Pentium have been installed in the headquarters.
7.2 Library :
NHAI is building up a professional library to keep pace with the latest developments in Management and the Road
Construction sector. Selective books, on subjects like administration, policy planning, financing as also technical
books are available in the Library for reference purposes.
Countrywise literature on BOT project, including legislation, financing of project and other available data of Highway
Department in other countries has also been arranged and the same has been kept in the library for reference.
The literature pertaining to the following countries is, as such, available for reference purposes : United States of
America, Australia, Canada, France, Hungary, Mexico, Malaysia, United Kingdom, Pakistan, China
7.3 Technical Training, Meetings, Symposia Courses Networks etc. during 95 - 96 :
In order to develop managerial, professional skills of officers of the Authority, officers have been deputed to attend
courses/seminars/workshops being conducted by various leading organisations in India and abroad. The following
would indicate the various courses attended by the officers :
(0
1st Seminar on Construction and Financing of Roads and Bridges on BOT basis jointly organised by
ASSOCHAM, Authority and IL & FS on 13th - 14th September, 1995 at New Delhi.
0 Seminar on Private sector participation in Highway Development organised by IRC in cooperation with MOST
etc. at Delhi on 28th & 29th September, 1995.
(iii) 56th .Annual IRC Session at Lucknow from 6th to 9th November, 1995.
(iv) International Conference on Road and Road Transport Problems organised by Centre of Transport Engineering
(COTE), Deptt. of Civil Engineering, University of Roorkee (ICORT-95) at Delhi from 11-14th December,
1995.
(v) National Get-together on Road Research and its utilisation organ%ed by CRRI on 34th January, 1996 at New Delhi.
(vi) Seminar on “High Performance Concrete” organised jointly by Cement Manufacturers Association,
The Federal Highway Administration of USA and the CRRI on 5-6th February, 1996 at New Delhi.
(vii) “National Get-together on Road Research and its utilisation” organised by CRRI at Delhi on January 3/4,1396
(viii) A Workshop organised by ADB on “Procurement Services” at Delhi from February 22-29,1996.
(i$I A Seminar on “Ready Mix Concrete” Organised by Cement Manufacturers Association at Madras on
March 15,X?%.
13
($ “Advanced Management Programme” organized by Deptt. of Programme Implementation in October, 1995.
@ “National Get-together on Road Research & its utilization” Organized by CRRI on 3/4th January, 1996.
Visits:
@
Canada from 28 May, 95 to 2nd June, 95 in connection with inspecting the construction of a new highway No,
407 and other BOT facilities.
0 Australia to inspect BOT and other normal road projects.
(4 Washington from 30th August, 95 to 1st September, 95, on issues relating to the National Highways as well as
the current status of the Bank assisted National Highway Project.
(iv) Malaysia from August 3-6th’ 95 in connection with the signing of MOU with the Malasiya Government relating
to mutual assistance cooperation between Govt. and Government of Malaysia for development of Super National
Highways.
(v) UK from 7.8.95 to 11.8.95 in connection with the Indo-British multi sectoral infrastructure workshops and
to see U.K.‘s experience in toll road projects,
Q London & Paris from 22nd to 25th Sept., 95 to participate in the meet organized in U. K. by the Institute for
Infrastructure Finance and to study the tolling system of France.
8. I?ublic Grievances :
In response to the Department of Administrative Reforms and Public Grievances for activating the
machinery for redressal of Public Grievances, the Authority has designated DGM (Admn.) as the Staff
Grievance Officer for the Authority. Officers have been asked to analyse grievances received by them
with a view to find the major grievance-prone areas and take corrective measures to reduce recurrence of
such grievances. They have been able to ensure that grievance petitions are disposed of as far as possible
within 15 days of their receipt. The Grievance Officer has been vested with powers to call for papers/
documents of cases pending more than 3 months with the approval of Chairman. Also a complaint/
suggestion box has been placed in the reception.
9. Advisory Cdmmittee :
With the approval of the Ministry of Surface Transport, an Advisory Committee for the Authority has
been constituted to serve as an institutionalised forum for giving suggestions to aid and advise’the
Authority in the discharge of the functions assigned to it by the Government. The idea is to interact
with various Chambers of Commerce as well as road users interested in development of roads, road
safety etc. to advise the Authority on the activities to be taken up to implement the main objectives of
road development programmes. Keeping in view the fact that it will be useful for the Authority to
interact with members of the public as well as technical institutions dealing with road construction, it
was considered desirable to have the meeting of the Advisory Committee,pf the NHAI once in three
months or even earlier, if necessary, to discuss issues concerning National Highways.
Such topics as constructions of amenities on National Highways, new routes on which expressway should be constructed,
terms and conditions on which private investors should be invited for BOT projects are discussed. The list of Members
of the Advisory Committee is given in Appendix V. The terms & cenditions of this Committee are as follows :
14
@
to advise the Authority in the formulation and implementation of BOT policy in privatisation of roads;
0 to advise the Authority in the formulation of a perspective plan for the development of National Highways and
Super National Highways in the country;
(iii) to advise the Authority on the specification for expressways and quality control in road construction; and
(iv) to advise the Authority on aspects of road safety, traffic movements, provision of wayside amenities, effective
utilisation of air space along the National Highway.
The Advisory Committee held three meetings and the suggestions of the members were of immense help in
formulating the policies of the Authority in its first year of operation.
10. Signing of Memorandum of Understanding :
In its attempts to take the initiative to speed up highway infrastructure development, the Authority has teamed up
with the SCICI (Shipping Credit and Investment Corporation of India Ltd.), the IL&FS (Infrastructure Leasing and
Financial Services Ltd.) and HUDCO to promote various road projects.
MOUs with them have been signed and it is proposed to take up with each some projects jointly for the construction
of bypasses, ROBS and certain expressways.
11. The Future Vision of the Authority :
The Authority seeks for itself the role of a coordinator in collaboration with the Ministry of Surface Transport for
the transfer of modem construction technology including machine oriented construction of long enduring roads.
The Authority also wants to serve as a Think Tank for the Ministry for innovations in development of highways and
highway related user facilities.
The Highway Authority also seeks for itself, the position of a leader in highway development, management and
construction in the entire SAARC region to develop highways to enable faster growth of commerce and trade in the
SAARC countries of the sub-continent. This would be possible by gaining international experience through visits
and studies of the state-of-the-art techniques evolved in the developed countries.
.
The Authority wants itself to be a thin and lean Organisation which should be officer oriented and develop its office
procedures with the aid of computer technology. It can remain thin by developing its own expertise while
simultaneously selectively outsoucring its work.
As far as privatisation of highways is concerned, the Authority would like to take the leadership in the country for
evolving model BOT contract documents, bid documents etc. so as to enable it to act as a guide to other States and
also to bring about a uniformity in the Privatisation Policy in highways in the entire country. For this purpose, the
Authority intends to build up a repository of knowledge of the BOZpregr%mm es in roads, highways and bridges
which have been or are being executed all over the world. Towards this end, the Authority would be interacting
with various international organisations and the road building departments of the various countries in the world
where such programmes are going on. The Authority would also like to send its officers abroad for gaining experience
in this field and thus become the focal point for disseminating knowledge on BOT procedure etc. to the neighbouring
countries.
15
The Authority also wants to build up a dedicated and highly motivated cadre of Officers from the talent available
both from the priyate sector as well as the Government and the public sector. These people should be such as are
capable of introducing fresh ideas ln this field of highway management, development and construction and can be
eventually developed as leaders in their profession.
The Authority would also aim to introduce a new work cul$re in the officers and staff of the organisation and make
them result oriented and conscious of avoiding cost over runs and time over runs in the execution of projects.
Towards this end, the Authority will endeavour to create a culture where each officer of the Authority becomes a
decentralised point of responsibility to enable each officer to give his best. The functioning of this Authority will be
based on trust of each officer. Accounting procedures will have to be organised accordingly.
The Authority would also endeavour to become financially independent by raising new sources of income which
would enable it to stand on its own legs rather than depending on Govt. budgetary support. In the initial years, the
Authority will of course have to depend on Govt. guarantees whenever it raises loans or Govt. budgetary support,
but its ultimate aim would be to make the road programme in India financially independent of the budget and
ensuring development of future road programmes through resources raised by it rather than depend on the Govt.
Towards this end, it will give various suggestions to the Govt. on how to commercialise roads and how to raise
resources for future road programmes.
The Authority will also motivate its officers to pursue academic research and bring out papers based on their experience
in highway construction so as to enable others to share the knowledge so gained. It will also try to ensure that the
international funding agencies are motivated to give more funds to the roads sector by introducing new methods of
efficient project execution so that the complaints of the international funding agencies on time over runs and cost
over runs are avoided.
The Authority will also collaborate with the international and national organisations in this field and selectively
adopt techniques and procedures from various parts of the world which can be adopted in India for streamlining
execution of highway projects.
The Authority will also endeavour to take over management and maintenance of the entire National Highway
system in phased manner. Towards this end, it will also endeavour to motivate young motivated engineers from the
State PWDs as well as directly from the Institutes of Engineering like IITs, Engineering Colleges etc. to join the
Organisation.
The Authority will also introduce new techniques for automatic counting of vehicles on roads to enable better
planning of road development in the future. Together with this, it will also endeavour to have the latest signages
technology on highways and roads introduced in the country.
The Authority will also study the various systems of collecting tolls, prevalent abroad. It will try Eo introduce the
latest technologies of collecting tolls with a view point of ensuring satisfaction to the road user and avoiding wastage
of time. Manual methods of collecting tolls will be gradually phased out and the ultimate aim would be to evolve
automatic electronic methods for collecting road user charges on stretches of highways which wil!. come under
toll systems.
With this vision in view National Highway Authority of India has organized its activities ln its first year of operation.
Chairzwn
Shri Yogendra Narain, IAS
Members
Smt. Neelam Nath, IAS
Shri S. Chatterjee, IAS
Shri A. D. Narain
Shri Prem Bajaj
17
APPENDIX - II
ORGANISATIONAL STRUCTURE OF
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1 CHAIRMAN 1
I
MEMBER
T E C H N I C A L
L
I
I
1
G. M.
G. M.
PU
WB
D.G.M.
I
I
I
MEMBER
FIN. & ADMN.
I
I
G. M.
FIN % ACCT.
D.G.M.
.
MANAGER FIELD UNIT
MEMBER
CF&IT
I
G. M.
ADMN.
D.G.M.
FIN 4 ACCT.
I
MANAGER
I
MEMBER
PVT. INVEST
G. M.
INFOR TECH
G. M.
D.G.M.
ADMN
I .
MANAGER
G.M.
D.G.M.
APPENDIX - III
STATEMENT INDICATING THE SANCTIONED
STAFF STRENGTH VIS - A - VIS VACANCIES FILLED UP
AS ON- 31.03.1996
Group ‘A’
Group ‘B’
Group ‘C
Group ‘D’
Total
Sanctioned
23
33
21
7
89
Filled up
15
13
3
2
33
18
The Secretary to the Govt. of India
Ministry of Surface Transport,
Transport Bhawan,
Sansad Marg,
New Delhi.- 110 001.
Subject:AuditReportontheAccamta of Natbnd Highway Authority of India,
NewD&1ifortheyurended31stMarch,1990.
S
i
r
,
I am to forward herewith a copy of the accounts of the National Highways Authority of India for the year 1989-90 duly certified
together with the Audit Report thereon for necessary action under Section 24 of the National Highways Authority of India Act, 1988.
2. It is requested that the date of presentation of the Accounts and the Audit Report to Parliament may kindly be intimated. After the
Report is presented to Parliament, 25 copies of these documents as presented may kindly be furnished to this office and one copy may
also be sent to the Office of the Comptroller and Auditor General of India.
3. The receipt of this letter may kindly be acknowledged.
Yours faithfully,
scvCT. G. SRINIVASANI
Principal Director of Commercial
Audit and Rx-officio Member, Audit Board - I,
New Delhi
Encl.AsAbove
Dated : 22.3.96
No. RS/NHAI/4-21/90-91/Vol.I1/621
Copy together with a copy of Audit Report as issued to the Government of India, Ministry of Surface Transport, New Delhi forwarded
to the Chairman, National Highways Authority of India, l-A, Eastern Avenue, Maharani Bagh, New Delhi. It is requested that the said
Report may kindly be treated as secret till the same is presented to the Parliament as required under Section 24 of the National Highways
Authority of India Act, 1988.
sd/(T. G. SRINIVASAN)
Principal Director of Commercial
Audit and Bx-Officio Member, Audit Board - I,
New Delhi.
19
APPENDIX - IV A
AUDIT REPORT ON THE ACCOUNTS OF
NATIONAL HIGHWAYS AUTHORITY OF INDIA
FOR THE PERIOD FROM 15 JUNE 1989 TO 31 MARCH, 1990
1. Introduction
The National Highways Authority of India (the Authority) was constituted on 15 June 1989 under Section 3 (1) of the National
Highways Authority of India Act, 1988 (the NHAI Act) mainly to survey, develop, maintain and manage the National Highways, to
construct offices or workshops, to establish and maintain hotels, restaurants and rest rooms at or near the highways vested in or
entrusted to it, to regulate and control the plying of vehicles, to develop and provide consultancy and construction services and collect
fees for services or benefits rendered, in accordance with Section 16 of the Act.
The audit of accounts of the Authority has been done under section 19(2) of the Comptroller and Auditor General’s (DPC) Act, 1971
2. Capital Structure
The NHAI Act (Section 12) provides that all non-recurring expenditure incurred by or for the Central Government for or in connection
with the purpose of any National Highway or any stretch thereof, so vested in or entrusted to the Authority and declared to be capital
expenditure by the Central Government would be treated as Capital provided by the Central Government to the Authority. No other
source of Additional Capital by Central Government or otherwise was provided in the Act. During the year there was no entrustment of
highways by the Government to the Authority in terms of Section 12 of the Act. Therefore, there was no capital at the end of the year.
3. NHAI Fund
The Act provides for creation of the National Highways Authority of India Fund (NHAI Fund) into which shall be credited grants,
loans, borrowings and any other sum received by the Authority. Expenses of the Authority in discharge of its functions, expenditure on
establishment and other expenses am to be met from this Fund having regard to the purpose for which such grants, loans or borrowings
are received. However no such Fund was created during the year. The Government of India sanctioned and released grants of Rs. 12.00
lakhs (Rs. 2.00 lakhs in Jan. 1990 and Rs. 10.00 lakhs in March 1990), but the Authority has accounted for only the grant of Rs. 2.00
lakhs during the year.
4.
Source of Income
During the year there was no business activity. The Authority incurred an expenditure of Rs. 2.66 lakhs on its establishment against the
grant of Rs. 2.00 lakhs accounted for by it.
5. &unmarked Financial Results
AMOUNT@s. in Lahbs)
al
bl
cl
dl
al
bl
cl
dl
-
Capital
Reserves & Surplus
Borrowings
Current Liabilities & Provisions
2.09
Total
2.09
-
Fixed Assets
Investments
Current Assets, Loans
and Advances (Cash 8r Bank balance)
Misc. Expenditure (Debit
Balance of Profit 8r Loss A/ C>
1.43
0.66
‘TCit4
<
2.09
c-1 0.66
Nil
Capital Employed
Net Worth
20
6. Liquidity
0
The percentage of Current Assets to Current Liabilities which is a measure of liquidity
was 68.4 as at the end of 1989+0.
ii)
The percentage of Quick Assets to Current Liabilities which is another measure
of liquidity was 68.4 as at the end of 1989-90.
7. General
The Authority has not framed its Accounting Policies, Accounting Manual, tariff for services, and system of Internal Control.
8. Comments on Accounts
other Income-Rs. 2.00 lakhs (Sch. 11)
Grant of Rs. 10.00 lakhs sanctioned by the Government of India, Ministry of Surface Transport, in March 1990 and received by the
Authority vide cheque dated 31.03.1990 to meet the expenditure on the establishment of the Authority has not been accounted for in
the current year. As stipulated in Section 18 of the NHAI Act, 1988, it should have been credited to the NHAI Fund and recognised in
the Profit and Loss Account to the extent it matched with the related costs. This has resulted in understatement of ‘other income’ by the
Rs. 0.66 lakhs, NHAI Pund by Rs. 9.34 lakhs and Current Assets by Rs. 10.00 lakhs.
sd/(T. G. SRINIVASAN)
Principal Director of Commercial Audit
And Ex.-Officio Member, Audit Board - I,
New Delhi
DATED : 22 MARCH, 1996
PLACE : NEW DELHI.
I have examined the foregoing Accounts and Balance Sheet of the National Highways Authority of India. I have obtained all the
information and explanations that I have required and subject to the observations in the separate Audit Report, I certify as a result of my
audit that, in my opinion these Accounts and Balance Sheet are properly drawn up so as to exhibit a true and fair view of the state of
affairs of the Authority according to the best of my information and explanations given to me and as shown by the books of the
Authority.
scw(T. G. SRINIVASAN)
Principal Director of Commercial Audit
And Ex-Officio Member, Audit Board - I,
New Delhi
DATED : 22 MARCH 1996.
PLACE : NEW DELHI.
MANAGEMENT REPLIES TO AUDIT REPORT
ON ACCOUNTS FOR THE FINANCIAL YEAR 1989-90
SL. No. 1 to 7 is i&maw.
Sl. No. :- 8 In the 11th Board meeting held on 24.01.1997 the Authority has revised its Accounting policy No. 1 and to conform to
accrual concept of accounting as observed by audit, Grants will now be accounted for on accrual basis.
21
NATIONAL HIGHWAYS AUTHORITY OF INDIA
(Jidnism of Surface Transport)
Balane Sheet as at Mst March, 1590
Capltaland Schedule
IAlhlliw
No.
Sl.No
Current
Yept
Ok>
PrcviolM
YaU
Qle.1
1.
Capital
1
-
-
2.
Reserve &
Surplus
2
-
-
3.
Borrowings
Current
Plopeqalld
Assets.
Sl.No.
5.
PreviouS
YF
7
-
-
Investment
(At cost)
8
-
-
Current Assets,
Loans
& Advances.
9
a> Inventories
b> Sundry debtors
-
-
-
-
-
Fixed Assets
Gross Block
Less : Depreciation
Net Block
6.
4
Secured Loans
Un-Secured Loans
4.
3
-
-
7.
4
Current Liabilities
and provisions
c) Deposits, Loans &
advances
Current Liabilites
5
Provisions
6
d) Interest accrued on
Investments
2,08,898.65
-
-
e) Cash & Bank
1,42,519.25
8.
Misc. Expenditure
(To the extent not
written off or adjusted)
9.
Profit & Loss
Account
10
-
-
66,379.40
(Debit balance if any.)
TUtd
WWH3.65
2,08,@8.65
-
-
Subject to Notes atached.
SCWc--m’
22
NATIONAL HIGHWAYS AUTHORITY OF INDIA
(lbfhWy of Surface Tramport)
PROFIT AND LOSS ACCOUNT FOR THE PERIOD
15TH JUNE, 1989 TO 31ST MARCH, 1990.
I. INCOME
Value of Work done
Other income
Interest (Gross)
Net Increase/Decrease in
Work-in-progress ( + > / ( - >
-
-
11
12
2,00,000.00
-
13
-
2,00,000.00
-
-
-
-
14
15
2,66,379.40
-
16
07
-
-
Total
2X$,379.40
-
(4 66,379.M
-
-
-
-
I I . EXPENDITURE
Construction Stores/
Material Consumed.
Other stores, spares and
tools etc. consumed
Works Expenses
Personnel & Administrative
Finance Charges
Depreciation.
ProfkJLoss before Taxation
Less/Add: Provision for Taxation
Profit/Loss after Taxation
Add/Less : Prior period items (new) (+> (-1
Profit / Loss
Less : Transfer to Capital Reserve
Less : Transfer to other specific
Reserve/Fund 7
9
Less/Add: Transfer to/Transfer from
General Reserve (+> (-1
Add/Less : Surplus/Deficit brought
forward from previous year (+> c-1
Surplus/Deficit carried to Balance Sheet
(-> 66,379.40
c-1 66,379.40
C-1 66,379.40
sd/CHAIRMAN, NHAI.
23
-
SCHEDULE FORMING PART OF THE
BALANCE SHEET AS. AT MARCH, 31, 1990.
1
i) Capital
ii) N. H. A. I. Pund
(Additions and deductions since last balance
sheet to be shown under each of the specified heads)
i) Capital Reserves
ii) General Reserves
iii) Any other Reserves/Fund (Nature to be specified)
iv) Credit balance in P & L A / C.
-
-
i) Loans from Govt. of India
ii) Loans from Banks
iii) Other Loans
(Interest accrued and due to be shown separately.
Nature of security to be specified)
i) Loans from Govt. of India
ii) Loans from Banks
iii) Other Loans
(Interest accrued and due to be shown separately)
i) Liability for sundry creditors
ii) Other liabilities
iii) Grants received in surplus
iv) Deposits held on account of others (if applicable)
a) Employees
b) Sundry parties
ci) Contractors
d) Suppliers
v) Others (to be specified)
-
-
2,08,898.65
-
-
-
-
2,08,898.65
i) Provisions for taxes
ii) Provisions for gratuity
iii) Provisions for Leave
Salary and Pension Contributions
iv) Other provisions.
Sd/CHAIRMAN;, NHAI.
24
-
-
-
-
7
GrQss~oekatco!3t
Depnciatlon
As at Additions Adjustment/ Total.
156.89
DedlmiQ?ls
for the
yepr
catas
at
31.3.90
5.
6.
aI/CHAIRMAN N.H.A.I.
25
As at
NetBlQck
F o r t h e Adjuetcd/ Totar A t
15.6.89 year
rhduaed
Dep. 15.6.89
WQ
31.3.90
3&o
investment
-.
-
-
i) Govt. Securities
iii Other than Govt. Securities (Nature to be specified)
-
As taken valued & certified by the management)
i) Tools
ii) Stores & Spares (including intransit)
iii) Construction Stores/materials
iv) Work-in-Progress
-
-
-
-
-
-
-
-
-
-
-
-
(Specify separately more than six months and less than six months)
-Consideredgood
(Specify separately more than six
months and less than six months)
- Considered doubtful Less : Provision for doubtful debts
i) Deposits
ii) Advances to Staff
iii) Advances_to
a) Mobilisation Advance
b) Material Advance
iv) Advance to Suppliers
v) Claims recoverable
vi) Prepaid expenses
vii) Advance Taxes
viii) Security deposits & retention money
ix) Claims recoverable
-
26
i) Cash & Cheques in hand
including stamps
ii) Balance with Scheduled Banks
- On deposits accounts
(Including interest accrued & due)
On current accounts
On margin money account
iii) Balances with Non scheduled banks
- On deposits accounts
(Including interest accrued)
- On current accounts
- On margin money account
- Remittance in transit
1,ooo.oo
-
-
1,41,519.25
\ -
-
1,42,519.25
( Misc. Expenditure to the extent not written off.
Sd/CHAIRMAN - NHAX
SCHEDULES FORMING PART OF .THE PROFIT AND LOSS
ACCOUfiT FOR THE PERIOD
FROM 15TH JUNE, 1989 TO 31ST MARCH, 1990.
1. *
2.
3.
‘4.
5.
6.
7.
8.
-
-
Hire Charges
Grants-in-aid received from Govt. during the year
Consultancy fee etc.
Fee for service rendered
Agency charges
Surplus from seminars and trainings
organised (Net)
Profit on sale of fixed assets
written off
Misc. Receipts.
2,00,000.00
-
-
-
-
2,00,000.00
SCHEDULE
Intenst
From banks on deposits
i>
ii) From employees on advances
iii> From others
.
-
27
’
-
Work - in - progress
L e s s : _ Net Increase / Decrease
a3m
-
Electricity Power & Fuel
b>
survey Expenses
Consultancy Expenses
Payment’ to Contractors
Escalation Claims
ReDair
Roads & bhdges
Buildings
Plant, Machinery & Equipment
dQlh!xs
Insurance :
(Plant, Machinery & equipment)
Technical studies & Consultancy charges
Research & Development expenses.
-
-
-
-
69J339.75
141.65
Salaries, wages, allowances &
bonus, Workman Staff Welfare expenses.
6!3,5%1.40
-
Provident Pund
Pension & leave salary
Others
6,942.OO
-
Rent for Office accommodation
Rates and Taxes
Repairs & Maintenance - Others
xnsurance
Honoraria fee and other
Professional charges.
Agency LB Commission charges
76,923-b
1,69,598.00
-
-
-
-
2900.00
-
28
\
-
13,202.00
%hmJ
,
-
191.00
*
-
rC
-
-
-
-
,
-
-
-
t
scuCHAIRMAN - NNAI
.:”
‘1
29
GROUPIMGLE -
i)
ii)
iii)
Water for Works
Electricity for works
Power & Fuel
(Heavy vehicles & Equipments)
i)
Tyres, Tubes, Batteries as
per Grouping Schedule No. 2
-
ii) Other expenses.
Sub-Total(Rs.)
Total OW
-
-
-
-
-
-
-
-
Sub-Total (lb.)
Total (Rp.1
i) Insurance
ii)
iii)
Construction works
Plant & Machinery/Heavy vehicles
Registration expenses Works)
Registration expenses (Plant, Machinery / Heavy vehicles.
G-ROUPING SCHEDULE -
61,533.75
-
i) Salaries & Wages & other staff benefits
ii) Daily wages
iii) Over Time Allowance
iv) Rent for residence/ Licence fee
v) Bonus
vi) Incentives
vii) Transport subsidy
viii) Leave Encashment
8,306.OO
69,839.75
b.
141.65
i) Medical reimbursement
ii) Staff Welfare :
Welfare expenses
Kitchen, Utensil & appliances
iii) Seminar / Training expenses
iv) L. T. C.
v) Liveries
*
30
141.65
Sub-Total 6.)
Total Qrs.1
to:
-
i) Provident Fund
ii) Pension & Leave salary
iii) Others
6,942.OO
6,942.OO
i) Office Equipment
ii> j&ht Vehr&s
Petrol, Oil & Lubricants as per grouping schedule No. 2
Tyres, tubes, batteries as per grouping schedule No. 2
Others
-
i>
ii)
Light vehicles
Others
-
i>
ii)
iii)
iv)
VI
Fee of liaison work
Consultancy fee
Honoraria fee
Light & Statutory fee
Professional Charges
2,900.OO
-
2900.00
6
0
ii)
iii)
2,581.OO
-
Local conveyance
Travelling Expenses (India)
Travelling Expenses (Abroad)
2,581.OO
178.00
-
Printing & Stationery
Postage, Telegram including air freight
Telephones & telex
13.024.00
13,202.OO
8
-
Audit fee
a) For taxation
b) For other services
Reimbursement of Travelling & out of pocket expenses.
i) Entertainment Expenses
ii) Tender bond expenses
iii) Member fee
iv> Publications
v) Other Miscellaneous expenses
vi) Sundry balances written off
vii) Staff recruitment expenses
viii) Deficit from Seminars/Training Organised (Net)
191.00
-
3 3
_..
,
191.00
GROUPING
SCHEDULE -
Sub-Total (l&s.>
Total tRs.1
3i> Interest on deferred credits
ii) Penal interest on deferred credits
-
-
b) P
9 Guarantee commission,
ii> .Bankcharges
-
-
dprior
a) Debits (Iteniwise)
b) Credits (Itemwise)
c) Net Balance (a - b)
-
-
N C E CHARGES
sd/CHAIRMAN - NHAI
NATIONAL HIGHWAYS AUTHORITY OF INDIA
WnistryofStnfaceTranspcut)
NOTES FORMING THE PART OF BALANCE SHEET
& PROFIT & LOSS ACCOUNT
Note1
-
No debts/Loans and Advances were due from Members of the Authority
Note2
-
The maximum amount due from Members of the Authority at any time during the year is ‘Nil’.
N o t e 3 ‘- Grants in aid received during 1989-90 has been treated as other Income under Schedule 11.
N-4
-
Payment of rent in respect of office accommodation has been accounted/made on provisional basis to IRCC Ltd.
Note5
-
Payment made on account of telephones includes, telephone charges prior to 15 June 1989 1. e. prior to the period
of incorporation of the Authority.
Note6
-
Previous year’s figures have not been given as this is the fii year’s account.
Sd/CHAIRMAN - NHAI
TQ,
32
The Secretary to the Govt. of India
Ministry of Surface Transport,
Transport Bhawan, Sansad Marg,
New Delhi - 110 001.
.
SUbjCCt:AUditRepaa(OtlthC acco&mmofNational~~~Au~ofIndia,
NewD&fnrtheyeara1990-91~1994-!25.
,,
Sir,
I am to forward herewith a copy of the account&of the National Highways Authority of India for the years 1990-91 to 199495 duly certified
together with the Audit Report thereon for necessary action under Section 24 of the National Highways Authority bf India Act, 198%
2. It is requested that the date of presentation of the Accounts and the Audit Report to Parliament may kindly be Intimated. After the
Report is presented to Parliament, 25 copies of these documents as presented may kindly be furnished to this office and one copy may also
be sent to the office of the Comptroller & Auditor General of India.
~ 3. The receipt of this letter may kindly be acknowledged.
Yours faithfully,
(Rekha Guzi
Principal Director of Commercial Audit
And Ex-officio Member, Audit Board - I,
New Delhi.
Encl : As above.
No. RS/4-24/95-96/NHAI/A/C’s/710.
Dated : 2Q.02.1997
1. Copy toge(her with a copy of the Audit Report as issued to the Govt. of India, Ministry of Surface Transport, New D&i farwarded to
the
India, New Delhi, It is requested that the said report may kindly be tr~ted as secret till the
same is presented to‘Parliament as required under Section 24 of the National Highways Authority of India Act, 1988.
Sd/tRekha Gupta)
Principal Director of Commercial Audit
And I.?x-officIo Member, Audit Board - I,
New Delhi
33
APPENDIX - IV B
AUDIT REPORT ON THE ACCOUNTS OF
‘NATIONAL HIGHWAYS AUTHORITY OF INDIA FOR THE YEAR 1990-91.
1. Introduction
The National Highways Authority of India (the Authority) was constituted on 13 June 1989 under Section 3(l) of the National Highways
Authority of India Act, 1988&e NHAI Act) mainly to survey, develop, maintain and manage the National Highways, to construct offices
or workshops, to establish and maintain hotels, restaurants and rest rooms at or near the highways vested in or entrusted to it, to regulate
and control the plying of vehicles, to develop and provide consultancy and construction services and collect fee for services or benefits
rendered, in accordance with Section 16 of the Act.
The audit of accounts of the Authority has been carried out under Section 19(2) of the Comp$.oller and Auditor General’s (DPC) Act, 1971.
I_
2. capital smcture
The NHAI Act (Section 12) provides that all non-recurring expenditure incurred by or for the Central Government or in connection with
the purpose of any National Highway or any stretch thereof, so vested in or entrusted to the Authority and declared to be capital expenditure
by the Central Government would. be treated as Capital provided by the Central Government to the Authority. No other source of
additional capital by Central Government or otherwise was provided in the Act. Since its incorporation (1989-90), no national highway or
stretch thereof has been vested in or entrusted to the Authority by the Government in terms of Section 11 of the Act. Therefore, there was
no capital at the end of the year.
3. Fund
’
The Act provides for creation of the National Highways Authority of India Fund (NHAI Fund) into which shall be credited grants, loans,
borrowings and any other sum received by the Author&y. Expenses of t.hqAuthorlty in d&charge of its functions, expenditure on establishment
and other expenses are to be met from this fund having regard to the purpose for which such grants, loans or borrowings are received.
Accordingly NHAI Fund was created during the year and expenditure of the Authority met out of it.
4. Source of Income
During this year also there-was no business activity. The Authority incurred an expenditure of Rs. 5.48 lakhs on its establishmentagainst the
grant of Rs. 10.00 lakhs accounted for by it on receipt basis.
5.
s-FlnandalReaults
The summarised financial results of the Authority during the last two years were as under :
cRupeesInhkhS~
15 June 1989 to
31-March 1990
IJAB=
3
:
Capital
Reserves & Surplus
Borrowings
cunentIiabilities% F?cw%om(exdudingprovlsionfor~~.
Provision for gratuity
Total
s
1990-91
4.81
ASSETS
FIXED ASSETS - Gross Block
Less Accumulated Depreciation
Net Block
Investments
Current Assets, Loans and Advances
Misc.Expenditllm@&itBalanceofFloRt&LossL4/c~
2.09
1.41
2.09
6.22
1.08
0.11
0.97
1.43
0.66
5.25
2.09
6.22
4.81
4.81
3.84
(-)0.66
Capital Employed (h + j - d>
NetWorth(a+b-k)
Working Capital (j - d)
[j ;:gj
34
6. uquidity
The percentage of Current Assets to Current Liabilities increased from 68.4 at the end of 1989-90 to 332.3 at the end of 1990-91.
7. Sour&s and Wlisati~ of Funds
Funds amounting to Rs. 5.58 lakhs from internal and external sources were generated and utilised by the Authority during the,year as under:
I.
II.
AMOUNT (Rs. in L+hs>
PARTICULARS
sourcesoffllnds
Funds from operation
Profit before tax
Add depreciation
Total
Utulsatlonof F u n d s
Increase in fixed assets
Increase in working capital
Total
5.47
0.11
5.58
1.08
4.50
5.58
8. System of Accounting And internal Control
, The Authority has nk framed its Accounting Manual, Tariff for services, and system of Internal control.
,9. Comments on Accounts
.’
Income
Other Income (Schedule 11) Rs. 10.00 lakhs
The above amount representing grant sanctioned and released by the Government of India, Ministry of Surface Transport in March
1990 for meeting expenditure on establishment of the Authority for the financial year 1989-90 as also mentioned in Para 8 of the
Audit Report on the accounts of the ‘Authority for 1989-90, should have been credited to NHAI fund as per Seaon 18 of the N H
/1
A I Act 1988 instead of crediting the grant to P&L Account.
The Authority has not furnished the utilisation certificate of grant to Government of India as required in.r terms of the sanction and
sought the orders of the sanctioning authority on unutilized grant.
The grant sanctioned to meet the expenditure for the year 1989-90 was utilized for meeting the establishment expendimre for the year
1990-91 without the approval of the Sanctioning Authority.
Though the Authority has not been exempted from paying income tax yet it has neither filed incoine tax return nor disclosed this
fact in the accounts.
io.
Accounting Policies
a,
The Accounting policy No. 1 regarding accountal of grants received from Government on receipt basis@ not in conform@ wi& the
accrual concept of accounting.
0.0
The Accounting Policy No. 4 provides that the stores and spares would be written off in the year of purchase. The policy does noE
take into account the actual consumption of stores and spares during the year and is also not in confkmity with the approved format
of annual accounts.
11.
General
previous year9 Figures
;rhe figures of Rs. 2,08,899 and Rs. 66,379 on 31 March 1990 against ‘Current Liabilities’ and ‘Net Current Assets’ respectively have been
incorrectly adopted as Rs. 205,899 and Rs. 63,379 in the Current Year’s Annual Accounts.
sd/(Rekha Gupta)
Principal Director of Commercial Audit &
Ex-Offkio Member, Audit Board I
New Delhi.
35
I have examined the foregoing Accounts and Balance Sheet of the National Highways Authority of India. I have obtained all the information
and explanations that I have required and subject to the observations in the separate Audit Report, I certify as a result of my audit that, in
my opinion these Accounts and Balance Sheet are properly drawn up so as to exhibit a true and fair view of the state Of affairs of the
Authority according to the best of my information and explanations given to me and as shown by the books of the Authority.
sd/(Rekha Gupta)
Principal Director of Commercial Audit
and Ex-Officio Member, Audit Board - I,
New Delhi.
Date : February 20,1997
Place : New Delhi
MANAGEMENT REPLIES TO ’
AUDIT REPORT ON ACCOUNTS FOR
THE FINANCIAL YEAR 1990 -91
SL. No. 1 to 8 is hformatory
Grant of Rs. 10 lakhs had been credited to NHAI fund and subsequently the same was credited to Profit & Loss account
as the grant was released to meet the establishment expenditure of the Authority. Remaining amount of grant after
meeting the establishment expenditure had been retained as NHAI Fund account.
Since the Authority was not fully operational during the year, certain administrative lapses might have occurred and
necessary remedial steps have been taken.
90.9-
The Authority has applied for Tax exemption and our application is pending with Central Board of Direct Taxes as the
only source of receipt is grant from Government of India.
lOUI-
To conform to the accrual concept of accounting, in the 1 lth Board meeting held on 24.1.97 changes in the accounting
policy have been made for accounting of grants on accrual basis instead of cash basis.
lalo-
In the 1 lth Board meeting held on 24.1.1997, accounting policy No. 4 has been changed as only stationery and other
items of consumable nature are written off in the year of its purchase and during the year under consideration there is
no purchase of stores and spares.
11. -
This is a typographical error which is regretted.
3
6
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1, Esatem Avenue, Maharani Bagh New Delhi - 110 065.
CE SIIEET AS AT 31ST MARCH 199t
PARTICULARS
SCHEDULE
a,
G9
PREVIOUS
YEAR as.>
(4
CURRENT
YEAR as.>
CT9
1. sm1dds Fund
-
a) Capital
2
b) Reserves & Surplus
-
4,81,343.38
2. 3
4
a)SecuredI.oans
b)unsecuredLoans
Total
-
-
,4,81,343.38
-
-
AppllcatkmofFunds
5
1.1 Fixed Asllcta
.-
1,07,553.00
10,756.OO
a) Gross Block
b) Less Depreciation
%,797.00
c) Net Block
-
d) Capital Work in Progress
2.In-(At-
6
3.czurrultAsacta,LoansafKlAdvances
7
-
a) Inventories
b> Sundry Debtors
c) Deposits, Loans 8r Advances
11,881.oo
-
d) Interest accrued on Investments
26,652.OO
-
e) Cash & Bank Balance
4,87,115.33
1,42,519.25
1,41,101.95
2,08,898.65
~:CumntLhbilitksandProvisi~’
a)
Liabilities
8
-
-
9
b) Provisions
3,84,546.38
Net CZunent Assets
4. Misc. Expenditure
(to the extent not written off)
10
-
5.ProtR%LossAccount
-
-
18
-
- 66,379.40
66,379.40
(Debit balance if any>
~.NO~CSO~ACCOLW
-
4,81,343.38
Total
Schedules 1 to 18 and Accounting Policies
Form Part of Accounts.
Place : New Delhi
For and on behalf of the Board of the Authority.
Date :
DGM (Finance)
sd/37
sd/3 Chairman
NATIONAL
HIGHWAYS ~UTHORETY OF INDIA
1, Eastern Avenue, Maharani Bagh New Delhi - 110 065.
Profit ahd Loss Accpunt far the Year End&g 31st March, 1991.
PARTICULARS
SCEII%DULE
OJ
.@
PRB3%3US
YBAR Qcs.1
(4
CURRENT
YEAR Qcs.)
CD.
I. INCOMB
-
a) Value of Work done
-
b) Other Income
11
c) Interest (Gross)
12
44J93.70
13
-
10,00,000.00
2,00,000.00
d) Net Increase/ Decrease in
Work-in-progress(+)/(-)
10,44,193.70
Total -I
2,00,oQo.00
II. EXPENDITURE
-
a) Construction Stores/Material consumed
b) Other stores spares &toll etc. consumed
i-
-
4,85,712.92
2.00
2,66,379.40
-
10,756.OO
-
14
,WdErpenses
a) Personnel & Administrative Expenses
15
16
bj Finance Charges
c) Deprecation
Total-II
Profit/Loss for the year
4,%,470.92
2,66,379.40
5,47,722.78
- 66,379.40
Less/Add : Prior Period Items
17
-
net ( + / -) (details to be given)
Profit/L&s Provision for Taxation
-
5,47,722.78
-
-
-
Net Profit/Loss
Less : Transfer to Capitai Reserve
-
-
- 66,379.40
Less : Transfer to other specific
Reserve/Fund
Less / Add : Transfer to / Transfer from
-
General Reserve ( + / -1
-
Less / Add : Surplus / Deficit brought
-
forward from previous year
-
- 66,379x40
Surplus/Deficit carried to Balance Sheet
4,81,343.38
- 66,379.40
For and on behalf of the Board of the Authority
New Delhi :
38
W-
sd/-
DGM (Finance)
Chairman
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1, Eastern Avenue, Maharani Bagh, New Delhi - 110 065.
SCHEDULES FORMING PART OF THE BALANCE SHEETS
AS AT MARCH; 31, 1991.
cufientyepr
LE 0
Pfcvious year
O-W=)
,o
-
-
1
Capital U/S 12 (9 03)
ii) Capital U/S 17
2
(Additions and deductions since last balance sheet to be
shown under each of the spedfied heads)
.
i) Capital Reserve
-
’ ii) General Reserve
-
-
4,81,343.38
iii) National Highways Authority of India fund
under Section 18 (i)
iv) Credit balance of P & L A/C
\
-
-
-
-
Secured Loans
.Q
Loans from Govt. of India
ii)
Loans from Banks
iii) Othei Loam
(krekt accrued and due to be shown separately.
Nature of security to be speeded)
4
Unsecured Loans
0
i
Loans from Govt. of India
i
)
-
LoansfromBahks
’ iii) Other kans
(Interest accrued and due to be shown separately.
39
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1, Rastern Avenue, Mahamni Bagh, New Delhi - 110 065.
SCHEDULES FORMING PART OF THE BALANCE SHEET
AS AT 31ST MARCH 1991.
Gms Block at cost
DescrlptionoftlleAsset9
Rate of
epreciatio
A8 at
1.4.90
l-
Depreclatlon
P(et Block
For the
year
Ldjusted/
Ieducted
Total
Dep.
upto
31.3.91
As At
31.3.91
v73.00
378.00
-
378.00
3,395.OO
,03,780.00
1,03,78O.c
.0,378.00
-
10,378.Ol
93,402.00
,07,553.00
1,07,553.c
.0,756.00
10,756.Ol
96J97.00
idditiona
Adjustment,
Deductions
for the
year
10%
3J73.00
-
10%
Total
Costa5
at
31.3.91
Ls at
.4.90
I
Land
1. Roads,
Bridges
0) Freebold
Oil Leaseholq
2. plant %
Machinery
3. Purr&we
Fixture
%ElM
fit.thJYJs
4. Motor
W&k3
5. Air
Conditioner
Heaters
6. of&e
Equipments
7.
Lab%
’
SUl-V~
Equipments
Total
-
SCWCHAIRMAN - NHAI
40
$kL HIGHWAYS AUTHORITY OF INDIA
“B(4
-* Delhi - 110 065.
.I.
SCHEDULES FORMING PART OF THE BALANCE SHEET
AS AT 31ST MARCH, 1991.
A
cumntyeu
.4rr
#p
PlhOlByept
Nl?f=+
QW=)
6
_I
9 Government Securities
-
ii)
-
-
iii) Construction Stores/Materials
-
-
iv)
-
Other than Govt. Securities (Nature to be specified)
,!
-
7
Current Assets, Loans & Advances
ltlVCntOrlCS
a
(As taken, valued & certified by the management)
(Method of valuation to be stated)
0
Tools
ii)
Stores & Spares (at cost including in transit)
Work-in-progress (mode of valuation to be statedi
-
b. Sundry Debtors
-
-
Unsecured
-
Considered good (Specify separately
more than six months)
-
-,
-
(Specify separately more than six months and
less than six months)
c
.
lxpo&s,Loans%-
i)
Depositi
ii)
Advances to Staff
iii) Advances to Contractors
-
a) Mobilisation Advance
b) Material Adyance
iv)
Advances to Suppliers
-
v) Claims recoverable
v
i
)
Prepaidexpenses
‘vii) Advance Taxes
385.00
-
viii) Security deposits &, r&ention money
ix) Advance rent to MTNL
q496.00
-
d .
e.
0
ii)
iii)
26,652&O
fntueatacuuedonIn~
./~
cash%bankbalances
Cash & Cheques in hand including stamps.
Balances with Scheduled Banks
- On deposits accounts (mcl. interest accrued & due)
- On current accounts
Balances with Non scheduled banks
- On deposits accounts (Incl. interest accrued)
- On current accounts
- On margin money accounts
:
?t!r:
73.50
-
4,00,000.00
87,041.83
-
VI
Cunent Liabi.litiea
Liabilities for.sundry creditors
Other liabilities
Un-utilised Grant
Deposits held on account of others (if applicable)
a) Employees
b) Sundry parties
c) Contractors
d) Suppliers
1,41,101.95
-
-
2,08,898.65
A
-
-
-
Others (to be specified)
FVOViSiOnS
9
ii)
iii)
1,41,519.25
-
iv) Remittance in transit
0
ii)
iii)
iv)
1,OOO.OO
-
Provisions for taxes.
Provisions for gratuity
Provisions for heave Salary and Pension Contributions
iv) Other provisions
-
-
-
-
-
E - 1Q
-
Misc. Expenditure to the extent not written off.
ULE - 11
Other Income
Hire Charges
Grant-in-aid received from Govt. during the year
Consultancy fee etc.
:
6,
~.
-
10,00$00.00
-
42
2,00,000.00
-
Fee for service rendeled
Agencycharges
Surplus from seminan and train@ organiwd (Net)
Profit on &le of fixed assets written off
Mi& Receipts
-
-
-
-
10,00$00.00
Total
.‘I ’
2,00,ooo.00
!I
Interest (Gm.s.9
Prom banks on deposits
From employees on advances
-
44J93.70
-
From others
-.
-
ULE - 13
li’
-
-
-
-_
Net IncreaseDecrease in Work-in-progress
closing stock
Work - in - progress
Less : Opening Stock
Work - in - Progress
-,i
NetI&rease/Jhxase
a
-
Electricity Power 19: Fuel
surveyconsulmcy Expenses
Payment to Contractors
-
Escalation claims
b.
c
Repairi%Roa+ & Bridges
Bl.lUhgs
Plant, Machinery % EquipnAt
others
Insurance
(Plant, Machinery & &quipments)
Technical studies & consultancy charges
Rtseaxh & Development expenses
Othe=,
-
-
-
,
-
_
43
-
Personnel B Other administrative expenses salaries,
wages & other staff benefit
Salaries, Wages, allowances &bonus
1,89,677.95
-
69,981.40
-
(Details of salaries, allowances, bonus, welfare
-
-
expenses incurred on Members/Chairman)
-
-
Contribution to :
-
-
Provident Fund
-
-
20,498.OO
-
6,942.OO
-
2,13,480.00
-
1,69,598.00
-
1,170.25
-
-
9,700.oo
-
2,900.OO
-
Workmen staff wages & other expenses
Pension & Leave Salary
Others
Rent for office accommodation
Rates and Taxes
Repairs h maintenance - others
Insumnce
Honoraria fee and other professional charges
Agency 8e Commission charges
16,605.OO
Travellingexpenses
Postage & communications
21,061.95
.,.,.
-
Advertisement Br publicity
Remuneration to Auditors
Misc. Qpenses
.’
Total
CE w
0 I n t e r e s t
On overdraft
On Loans from banks
On Deferred credits
On Bon&/ Debentures
On Loans from Govt. of India
ii) Discounting Charges
iii) Guarantee Commission / Bank charges
17
‘.L_, Period Adjustments
a) Debits (Item wise)
b> Credits (Item wise)
c) Net Balance (a - b)
Total
2,581.OO
6,426.67
Printing & Stationery
Total
-
7,093.10
.A: i _ __
4,89,712.92
13,x)2.00
I,
‘,
984.ob
191.00
2,66,379.40
BlCctrl&yPoWer8;puel
D
Water for works
ii)
Electricity for works
iii)
Power & Fuel (Heavy vehicles & Equipment)
Repair%--PlantaMa&nely%Rquipment
i>
Tyres, Tubes, Batteries as per Grouping schedule No. 2
ill
otherexpenses
-
-
-
--
-
-
-
-
Others
i> I n s u r a n c e
Construction works Plant & Machinery Heavy vehicles
ii)
Registration expenses (Works)
iii)
Registration expenses (Plant Machinery/Heavy vehicles)
!
ING SCit@QULE, - 15
Personnel & Other Administrative Expenses
ii)
Daily Wages
iii)
Over Time Allowance
iv>
Rent for Residence/Licence fee
b.
..
13
sdafks,wages&othasoffbenefRa
0 Salary& Wages
L59693.95
../
. . -.
-
-
24,212,OO
-
VI &Bonus
vi) Incentives
-
2, :‘,
in
-
vii) Transport Subsidy
viii) Leave Encashment
1,83,905.95
b)
-0
ii)
workmanStaff~elfareErpehses‘
Medic&l reimbursement
1'
Staff Welfare :
c_:
Welfamexpemes
,
-
-.
_'I.
'1'
-
, Kitchen, Utensil & Appliances
@) ~j Seminar / Training expenses
4,600.OO
iv) L T C
Liveries
VI
1,172.OQ -,
.-_
^“j
.,,
‘.,
-
‘.
5,772.OO
3
contribution
to:
_.
-
i) Provident Fund
20,498.OO
ii) Pension & Leave Salary
-
iii) Others
‘.
^
-
20,498.OO
45
\
RCp&S%--OthCfS
lJ70.25
Office Equipments
Light vehicles
Petrol, Oil % Lubricants as per grouping schedule No. 2
‘Qres, Tubes, Batteries as per grouping schedule No. 2
Others
-
-
I
-
-
-
-
1,170.25
Light Vehicles
Others
‘HoSK&W&fee&&paobesaSobl?&W@?Ei
Fee of liaison work
Consultancy fee
Honoraria fee
Light, & statutoly fee
Professional charges
-
-
-
-
9,700.OO
-
9,700.OO
TmeluneBrpenses
Local conveyance
Travelling Brpenses (India)
TraveIling Expemes Gilmad)
10,865.OO
5,740.OO
-
16,605.OO
prfntinsftstptionety
Postage & Communication
Printing & stationery
Postage, Telegram includiug air freight
Telephones & Telex
6,426.67
185.40
2OJV6.55
27,48&62
Rem-tiorl to Auditom
Audit fee
a) For taxation
b) For other services
Reimbursement of Travelling & out-of-pocket expenses
-s
Rnterminment ixpenses
Tenilerbondarpenses
Membemhipfee
Publications
.other-usexpenses
Sundry balances written off
vii) statTrekluitmentexpenses
viii) De&it from seminars / Trg. organized (Net)
-
-
20.00
-
-
-
5,300.OO
507.50
1,265&I
-
7m3.10
2,72,232.92
16
FINANCE CHARGES
3
Itlmest~DefeKedaedita
0
Interestondefenedcredits
ii) Penalinterestondeferredaedits
hil Gumanfee tbmm&sh%Bank~
0 ‘Guamnteemmmissi~
iis-charges
-
-
-
-
2.00
4
6
-
NATIONAL HIGHWAYS AiJTHORITY OF INDIA
NOTES FORMING PART OF THE ACCOUNTS
FOR THE YEAR 1990-91
1.
Revenue grant of Rs. 10.00 lakhs sanctioned by Ckkermnent of India, Ministry of Surface Transport to meet the expenditure on
Establishment of the Authority for year 1~90 was received during the year 1990-91 and accounted for accordingly.
Duringtheyearnodebts,l~andadvanceswasgrantedtoMembers/chairman.
.”
Debts / Loans / advances due from Members / Chairman
0
ii)
Nil
Maximum amount due from Members/ &airman at any time during the year
Nil
The’provision for gratuity has not been made for an employee during the year. The gratuity would be paid in the year of its accrual
and accounted for accord&&.
_
No major commitments entered into by the Authority and remain to
be executed as on 31.03.91.
5.
The amount ,of leave salary and pension contribution was calculated on adhoc basis and provision made accordingly.
6.
Previousyearsflgureshavebeenr~~~~pedwhemverneommry.
ACCOUNTING POLICIES
1.
Grant received from Government of India, o&r organisation shall be accounted for in the year of its receipt.
2.
Depreciation has been provided based ‘on w&en down value method and the rates of depreciation are as per Income
Tax Rules, 1962.
3.
Depreciation on additions to fixed assets have been charged for the full pericd irrespective of the date and month of installa6on/
completion.
4.
Stoics and spares are written offhthe year of purchase.
For and on behalf of the Board of the Authority.
.‘
/’ *
Date:
Place : New Delhi.
*
‘,
SC%
DCM (Finance)
,#”
47
wChaiin
APPENDIX - IV C
AUDIT REPORT ON THE ACCOUNTS OF NATIONAL
H IGHWAYS A U T HORI TY OF INDIA FOR THE yEAR 1991-92.
1.
Introduction
%
7’
The National Highways Authority of India (the Authority) was constituted on 15 June 1989 under Section 3(lI of the National Highways
Authority of India Act, 1988(the NHAI Act) mainly to survey, develop, maintain and manage the National Highways, to construct offices
or workshops, to establish and maintain hotels, restaurants and rest rooms at or near the highways vested in or entrusted to it, to regulate
and control the plying of vechicles, to develop and provide consultancy and construction services and collect fee for services or benefits
rendered, in accordance with Section 16 of the Act,
The audit of accounts of the Authority has been ca&$$out under Section 19(2) of the Comptroller and Auditor General’s (DPC) Act, 1971.
;‘i+.:yf
,*, -*t I ‘&
2.
Capital Structure
‘..‘5’ At
‘I..
The NHAl Act (Section 12) provides that all non-recurring expenditure incurred by or for the Central government for or in connection with
the purpose of any National Highway or any stretch thereof, so vested in or entrusted to the Authority and declared to be capital expenditure
by the Central Governnlent would be treated as Capital provided by the Central Government to the Authority. No other source of
additional capital by Central Government or otherwise was provided in the Act. Since its incorporation (1989~90), no National Highway or
stretch thereof has been vested in or entrusted to the Authority by the Government in terms of Section 11 of the Act. Therefore, there was
no capital at the end of the year.
3.
Fund
The Act provides for creation of the National Highways Authority of India Fund (Nl-L4l Fund) into which shall be credited grants, loans,
borrowings and any other sum received by the Authority. Expenses of the Author& in discharge of its functions, expenditure on establishment
and other expenses are to be met from this Fund having regard to the purpose for which such grants, loans or borrowings are received.
4.
SourceofIncome
During this (third) year also there was no business activity. The Authority incurred an expenditure of Rs. 7.07 lakhs on its establishment
against the receipt of grant of Rs. 153 lakhs on which Authority earned an interest of Rs. 9.22 lakhs. Government of India is reported to have
withdrawn the grant of Rs. 160 laks (presumably the grant including interest thereon.)
LIABILITIES
15th June, 1989
1990-91
1991%!
wazl1990
-
Capital
Reserves&Surplus ”
c
Borrowings
Current Liabilities ‘Br .’
:
Provisions (exluding provision for gratuity)
Provision for gratuity
d
Total
ASSETS
PIXED ASSETS - Gross Block
Less Accumulated Depreciation
ii
@ Net Block
Investments
;
Current Assets, Loans and Advances
W. Misc. Expenditure (including Debit
Balance of Profit & Loss A/c
Total
Capital Employed (h+j-d)
(a+b-k)
Net Worth
Working Capital (j-d)
2
. 0
-
9
1.41
-
2.09
6.2;
161.03
161.03
1.43
0.66
1.08
0.11
0.97
5.25
-
1.45
0.24
1.21
159.79
0.03
2.09
6.22
4.81
4.81
3.84
161.03
C-1 0.03
C-1 0.03
(-) 1.24
(-10.66
(-10.66
(-10.66
48
4.81
-
6.
The percentage of Current Assets to Current Liabilities increased from 68.4 at the end of 1989-90 to 372.3 at the end of 1990-91 and then
decreased to 99.23 at the end of 1991-92.
7.
Sources and~Ut&ation of F’unds
Funds amounting to Rs. 7.37 lakhsfrom internal and external sources were generated and utilized by the Authority during the year as under:
PARTICULARS
I.
a.
b.
II.
a.
AMOUNT
@.inLakhs)
sourceaoffllnds
Funds from operation Profit
before tax and Depreciation
Decrease in working capital
Total
U~tlondPunds
Increase in fh+ed assets
Withdrawal of grants (net)
Total
2.15
0.14
2.29
5.08
7.37
0.37
7.00
7.37
System of Accounting and Internal Control
The Authority has not framed its Accounting Manual, Tariff for services, and system of Internal Control.
9.
Comments on Accounts
profit’
EXPENSES
aI
PersonnelandAdflllnistra the czqemes RS. 6,93,614.38
a
The above amount includes Rs. 19,645.90 towards salary and allowances in respect of Chairman of the Authority which should have
been shown distinctly in the notes forming part of the accounts.
00
Though, the Authority has not been exempted from paying income tax yet it has neither filed income tax return nor disclosed this
fact in the accounts,
10. Accounw Policies
c.0
The Accounting policy No. 1 regarding accountal of grants received from Government of India on receipt basis has neither been
followed nor it is in confirmity with the accrual concept of accounting.
00
The Accounting PolicyNo. 4 provides that stores and spares would be written off in the year of purchase. The policy does not take
into account the actual consumption of stores and spares during the year and is not in conformity with the approved format of
annual accounts.
.%I/(Rekha Gupta)
Principal Director of Commercial Audit
And Ex-Officio Member, Audit Board - I,
New Delhi.
49
I have examined the foregoing Accounts and Balance Sheet of the National Highways Authority of India. I have obtained all the information
and explanations that I have required and subject to the observations in the separate Audit report, I certify as a result of my au&t that, in my
opinion these Accounts and Balance Sheet are properIy drawn up so as to exhibit a true and fair view of the state’of affairs,of the Authority
according to the best of my information and explanations given to me and as shown by the books of the Authority.
Dated : February 20,&97
Place : New Delhi
Sd(RekhaGupta)
Principal Director of Commercial Audit
And Ex-Officio Member, Audit Board - I,
New Delhi
MANAGEMENT REPLIES TO AUDIT REPORT ON ACCOUNTS
FOR THE FINANCIAL YBAR 1991 - 92
Sl. No. 1 to 8 is informa9co-
Salary & perquisites of the Chairman & Members of the Authority henceforth will be shown distinctly in the notes forming
part of the accounts.
m-
The Authority has applied for Tax exemption and our application is pending with Central Board of Direct Taxes.
lo(R-
To conform to the accrual concept of accounting, in the 1 lth Board meeting held on 24.1.97 changes in the accounting policy
have been made for accounting of grants on accrual basis instead of cash basis.
W.O-
In the 11th Board meeting held on 24.197, accounting policy No. 4 has been changed as only stationery and other items of
consumable nature are written off in the year of its purchase and during the year under consideration there is no purchase of
stores and spares.
i
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1, Eastern Avenue, Maharani Bagh, New Delhi - 110 065.
BAhU’JCE SWBBT AS AT 31ST MARCH 1992.
P AR T I C ULAR S
SCHEDULE
aI
c9
CURRENT
YEAR as.>
CD
PREVIOUS
YEARm.)
(4
.
sourceofpunds
1.
2
!3hareh01del% Fund
a) Capital
b) Reserves & Surplus
.
Bomwings
a) Secured Loans
b) Unsecured Loans
-
1
2
3
4
FIxedA38em
5
1,45,347.8!
24,215.OO
1,21,132.81
InwstpDkntcAt~
curmltA88em,LoaM
8ndAd&
6
a) Inventories
Sundry Debtors
b)
c) Deposits, Loans & Advances
‘d) Interest accrued on Investments
e) Cash & Bank Balance
-
3.
7
a) Liabilities 8
b)Provisions 9
-
-
-
-
-
-
11,881.OO
26,652.OO
4,87,115.33
1,61,02,937.55
1,41,101.95
-
1,24,416.74
3,84,546.38
-
-
10
Mbc. Expenditure (to the extent not written of0
Pm& ‘& Loss Account (Debit balance if any>
NOtC8O!lACCOWQl
TOtd
1,07,553.00
10,756.OO
%,797.00
5,915.oo
3,02,326.57
1,56,70,279.24
4.
5.
6.
4,81,3&M
a) Gross Block
b) Less : Depreciation
c> Net Block
d) Capital Work in Progress
2.
4,81,343.38
-
\
Total
1 .
-
3,283.93
18
4,81,343.30
For and on behalf of the Board of the Authority
Schedule 1 to 18 and Accounting Policies
form Part of Accounts.
New Delhi
Date :
51
sd/-
sd/-
DGM(Pinance)
Chairman
’
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1, Eastern Avenue, Maharani Bagh, New Delhi - 110 065.
PROFIT AND LOSS ACCOUNT pCJE( THE YEAR ENDING 31ST MARCH, 1992
PARTICULARS
SCHEDULE
CD
al
I.
Value of Work done
Other income Interest (Gross)
, Net Increase/Decrease in
Work-in-progress (+) / (-1
-
-
-
11
12
13
9,22,446.07
-
10,00,000.00
44,193.70
-
9,22,446.07
10,44,193.70
Total -1
EXPENDITURE
Construction Stores /
Material Consumed
Other stores, spares &
toll etc. consumed
3
b)
d
PREVIOUS
YEAR @.I
(4
INCOME
3
b)
II.
CURRENT
YEAR cm.>
c3)
-
-
-
-
wcdcExpems~
14
-
Personnel &
Administrative Expenses
Finance Charges
Depreciation
15
16
6,93,614.38
13,459.oo
4,85,712.92
2.00
10,756.QO
Total - I I
7,07,073.38
&%A7092
Profit/Loss for the year
Less/Add : prior Period
Items net (+ / -)
(details to be given)
Profit/Loss Provision for
Taxation
Net Profit/Loss
2,15,372.69
5,47,722.78
-
-
17
-
-
Less : Transfer to Capital Reserve
2,15,372.69
-
Less : Transfer to other specific
Reserve/Fund
7,00,[email protected]
Less/Add : Transfer to/Transfer from
General Reserve (+ / -)
5,47,722.78
-
-
Less/Add : Surplus/Deficit brought forward
from previous year
-
4,81,343.38
- 66,379.40
3,283.93
4,81,343.38
Surplus/Deficit carried to ‘Balance Sheet
For and on behalf of the Board of the Authority
Sd/DGM(Finance)
New Delhi
Date :
52
sd/Chairman
NJ$TI~N& HIGWAYS AIJTHOWITY OF ‘INDIA
1, Eastern Avenue, Maharani Bagh, New Delhi - 110 065.
SCHEDULES FORMING PART OF
THE BALANCE SHEET AT 31ST MARCH, 1992
i>
Cap&I U/S 12 (i> (b)
ii) Capital U/S 17
-
-
-
-
-
(additions and deductions since last balance sheet to be
shown under each of the specifkd heads)
ii)
General Reserve
-
iii)
National Hiways Authority of India Pund
under Section 18 (i)
-
iv)
Credit balance of P & L A/C
-
-
0
Loans from Govt. of India
ii)
Loan from Bai-ks
-
-
i> Capital Reserve
4,81,343.38
iii) Other ‘Loans
(Interest accrued and due to be shown separately.
Nature of security to be specified.)
i>
Uaacound~
Loans from Govt. of India
ii)
Loans from Banks,
iii) Other Loans
(Interest accrued and due to be shown separately.)
53
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1, Eastem Avenue, MahamniBagh,NewDelhi-110065
SCHEDULES FORMING PART OF THE BALANCE SHEET
AS AT 31ST MARCH 1992.
T
Grossl3ltiatcost
Tcdsl
ca4l
at
31392
Depreci
on
Asat
1.49l
Fcrdre
F
z
378.00
840.00
-
Net Block
Tocal
na
w
31392
A8At
3L39.2
Land
1. Roads, Bridges
0 Freehold
0 Leasehold
2. plant It
Machinery
3. Furniture
Fixture
& Electrical
fittings
4. Motor
Vehicles
10%
8,772.50
1,773.oa 4,999.50
-’
1,218.OO
7,s54.50
-
5. Air
Conditioned
Heaters
6. Office
Equipments
la6
mm
379531
-
ufm3~
Total
sd/CHAIRMAN
54
=@9.@l
u3m3~
NATIONAL HIGYWAYS AUTHORITY OF, INDIA
3,ItwtemaA~ue,MnslaraniBagh,NewDdlhi-110065
SCHEDULES FORMING PART OF THE BALANCE SHEET
AT 31ST MARCH, 1992.
Invamea at coet)
0 Government Securities
-
-
ii)
-
-
Tools
-
-
Stores & Spares (at cost including h transit)
-
iii)
Construction Stores/Materials ’
-
-
iv>
Work - in - progress (mode of valuation to be stated)
-
-
b.
Sundry Debtors
-
-
Other than Govt. Securities (Nature to be specified)
SCHEDULE-7
a.
(As taken, valued & certified by the management)
(Method of valuation to be stated)
0
ii)
.
(Specify separately more than six months-and less than six months)
Unsecured
c
Considered good (Specify se@arately more than six months)
DVfh-%Deposits ’
-
-
-
-
ii)
Advances to Staff
-
-
iii)
Advances to Contractors
.
i>
a) Mobilisation Advance
-
b) Material Advance
-
iv)
Advances to Suppliers
-
-
VI
Claims recoverable
-
-
vi>
~dexpenses
5,915.OO
-
vii) AdvanceTaxes
viii) Security deposits % retention money
-
ix) Advance rent to MTNL
-
55
.
“r, ‘..a
-
385.00
“a
-’
11,496.oo
d .
c
0
ii)
iii)
rritemteoeruedoncash%tJankCash 8s Cheques in hand including stamps
Balances with Scheduled Banhs
- On deposits accounts
Oncl. Interest accrued % due
- On current accounts
Balances witb Non scheduled banks
- On deposits accounts (incl. Interest accrued)
- On current accounts
- On margin money accounts
302,326.57
26,652.OO
277.10
73.50
1,51,41,051.00
5,28,951.14
4,00,000.QO
87,041.83
iv) Remittance in transit
Current Lipbilities
-
0
Liabilities for sundry creditors
ii) Other liabilities
iii) Un-utilised Grant
iv) Deposits held on account of others (if applicable)
a) Employees
b) Sundry parties
c) Contractors
d) Suppliers
VI
1,61,02,937.55
1,41,101.95
-
-
-
-
-
-
-
-
-
-
-
Others (to be specified)
m--9
Provisions
9 Provisionsfortaxes
ii) Provisions for gratuity
iii) Provisions for Leave Salary and
Pension contributions
iv) Other provisions
Misc. Expenditure to ,the extent not written off.
Other Income
Hiie Charges
Grant - in - aid received from Govt. during the year
-
56
10,00,000.00
’
.,., _.. . I
ciunentyear
CIhrpacs)
-Y=
Otupocs)
-
Consultancy fee etc.
Fee for service rendered
Asencycharges
Surplus from seminars and training organised (Net)
Profit on sale of fiied assets written off
Misc. Receipts
Total
-
-
-
10,00,000.00
9,22,446.07
-
44,193.70
-4
Interest (Gross)
Prom banks on deposits
prom employees on advances
From others
-
-
-
Net Increase/Decrea.se in Work - in - progress
closing Stock
Work - in - Progress
Less : Opening Stock
Work - in - progress
-
Net Increases
-
a.
WdCBxpensesCtC.
Electricity Power & Fuel
Survey Expenses
consultancyExpenses
Payment to Contractor
Escalation claims
b .
Repair%MaWemwe
Roads 8s Bridges
Buildings
Plant; Machinery & Equipment
c .
others
-:
-
(Plant, Machinery & F!quipments)
Techinical studies & consultancy charges
Research % Development expenses
-
Others
-
57
i
.-
Personnel EQ Other administrative expenses salaries,
wages & other staff benefit
3,57,048.00
-
1,89,677.95
-
(Detalls of salaries, allowances, bonus, welfare
-
-
expenses incurred on Members/Chatin)
-
Salaries, Wages, allowances & bonus
Workmen staff wages & other expenses
Contribution to :
Provident Fund
Pension & Leave Salary
9,483.20
-
26,847.90
20,498.OO
-
6649.05
Others
Rent for office accommodation
Rates and Taxes
Repairs & maintenance - others
Insumnce .r
Honoraria fee and other professional charges
Agency & Commission charges
1,88,778.00
-
2,13,480.00
-
3,813.OO
-
1,170.25
-
7,200:OO
-
9,700.oo
-
35,454.20
Travelling expenses
6,426.67
3,775.48
Printing & Stationery
41,214.45
Postage 8s communications
1,002.oo
-
Advertisement & Publicity
Remuneration to Auditors,
Misc. Expenses
Total
16,605.OO
21,061.95
-
12,349.10
7,093.10
6,93,614.38
4,85,712.92
SCHEDULE - 16 FINANCE CHARGES
i>
Interest
On over draft
-
-
-
-
-
2.00
-
-
On Loans from banks
On Deferred credits
On Bonds/Debentures
On Loans from Govt: of India
ii)
Discounting Charges
iii)
Guarantee Commission/Bank Charges
8uiEDuLR-17
Period Adjustments
a) Debits (Item wise)
b) Credits (Item wise)
c) Net Balance (a - b>
58
Sub-Total
Qasxrs>
-
Total
Qhtpaes),
%etrldtyPower%Puel
i)
ii)
Water for works
-
-
Electricity for works
-
-
iii)
Power & Fuel (Heavy vehicles & Equipment)
-
-
Construction works Plant & Machinery/Heavy vehicles
-
-
ii)
Registration expenses Works)
-
-
iii)
Registration expenses (Plant, Machinery/Heavy vehicles)
-
-
Repair&V-Plants
-8: Erluipmcnr
‘Qres, Tubes, Batteries as per Grouping schedule No.2
i)
ii) other expenses
Others
Insurance
0
r3
0
!sldarb,wpges%otherstaffben~ts.
Salary & Wages
ii) Dally wages
-
3,23,979.95
-
-
-
-
20,517.70
-
-
-
-
vii) Transport subsidy
-
-
viii) Leave Encashment
-
-
iii) Over Time Allowance
iv) Rent for Residence/Licence fee
v) B o n u s
~9 I n c e n t i v e s
-
3,44,497.65
b)
Workman Staff Welfare Bxpemus
i>
Medical~eimbursement
ii) Staff Welfare
7,550.35
-
I
-
wiilfareexpenses
-
Kitchen, Utencil & Appliances
-
-
5,ooo.oo
-
-
-
-
iii) Seminar / Training expenses
iv) LTC
VI Liveries
-
-
12,550.35
Sub-Total
@F-l
3
9
Contribution to :
Provident Fund
ii) Pension &r Leave salary
iii) Others
Repah%Mi3hmam-others.
Office Equipments
Light vehicles
Petrol, Oil & Lubricants as per grouping schedule No. 2
Tyres, Tubes, Batteries as per grouping schedule No. 2
Others
3.
i>
ii)
0
i>
li)
iii)
iv)
VI
Light Vehicles
Others
Hononuiafee%otherprafeasionalcharges
Fee of liasion Work
Consultancy fee
Honoraria fee
Light, & Statutory fee
Professional charges
3
ii)
iii)
Travellins BEpenses
Local conveyance
Travelling Expenses (India)
Travelling Expenses (Abroad)
.:
ii)
iii)
9,483.20
26,847.90
6,649.05
,-.
42,980.15
3,813.OO
-
-
3,813.OO
-
-
7,200.OO
-
7,200.OO
22,063.70
13,390.50
-
35,454.2;
Prhtlng % stadonery Postage % Communication
Printing & Stationery
Postage, Telegram including air freight
Telephones & Telex
3,775.48
121.00
41m3.45
RemunerationtoAuditors
Audit fee
For taxation
$ For other services
ii) Reimbursement of Travelling & out of pocket expenses
;
Entertainment Expenses
ii) Tender bond expenses
iii) Membership fee
iv) Publications
Other miscellaneous expenses
VI
vi> Sundry balances written off
vii) Staff recruitment expenses
viii) Deficit from Seminars/Trg. organised (Net)
0
(9
44,989.93
-
-
-
-
10,725.OO
1,107.oo
517.10
-
, 12,349.lO
5,03,834.38
-
-
GRoUPINGSCHEDULE
FINANCE CHARGES
3
IntucstonDefuredcredim
3 Interest on deferred credits
ii) Penal interest on deferred credits
b) G u a r a n t e e cbmmlmion%Bankcharges
9 Guarantee commission
ii) Bankcbarges
-
Vd’
3
Debits (Item wise)
b) Credit (Item wise)
Net Balance (a - b>
cl
-
60
-
:.
NATIONAL HIGHWAYS ‘AUTHORITY OF INDIA
N O T E S F O R M I N G PART O F ;rHE A C C O U N T S
FOR THE YEAR 1991 - 92.
\
,
1.
During the year a grant Rs. 153 lakhs was received from the Government of India, Ministry of Surface Transport
against which Government has called back Rs. 160 lakhs during the year itself. Pending the actual refund Rs. 160
lakhs, the same has been treated as current liability and provided for in the year under consideration. The’ excess
refund of grant has been adjusted out of the balance av@able in the National Highways Authority Fund. The excess
refund resulted in negative balance of Rs. 3,283.93.
2.
During the year no debts, loans and advances was granted to Members / Chairman.
i>
Debts/Loans/advances due .from Members/Chairman
N
ii)
Maximum amount due from Member& Chairman at any time during the year
Nil
i
l
3.
The proviaioh for gratuity has not been made for an employee during the year. The gratuity would be paid in the year
.,
‘I
of its accrual and accounted for accordingly.
4.
No major committients entered into by the Authority and remain to be executed as on 31.0592.
5.
The amount of leave salary and pension contribution was calculated on adhoc b&is and provision made accordingly.
6.
Previous years figures have been regrouped wherever necessary.
AiCOUNTING
POLICIES
1.
Grant received from Government of India other organisation shall be accounted for in the year of its receipt.
2.
Depreciation has been provided based on written down value method and the rates of depreciation are as.per Inconie
Tax Rules 1962.
3.
Depreciation on additions to fixed assets have been charged for the full period irrespective of the date and month of,
installation/completion/erection.
4.
Stores and spares are written off in the year of purchase.
For and on behalf of the Board of the Authority.
Sd/DGM (Finance)
sd/CK&l?man
APPENDIX - IV D
1.
-AUDIT REPORT ON THE ACCOUNTS OF NATIONAL
HIGHWAYS AUTHORITY OF INDIA FOR THE YRAR 1992 - 93.
Introduction
The National Highways Authority of India (the Authority) was constituted on 15 June 1989 under Section 3(l) of the National Highways
Authority of India Act, 1988(the NHAI Act> mainly to survey, develop, maintain and manage the National Highways, to construct offices
or workshops, to establish and maintain hotels, restaurants and rest rooms at or near the highways vested in or entrusted to it, to regulate
and control the plying of vehicles, to develop and provide consultancy and construction services and collect fee for services or benefits
rendered, in accordance with Section 16 of the Act.
The audit of,accounts of the Authority has been conducted under Section 19(2) of the Comptroller and Auditor General’s (DPC) Act, 1971.
2.
Capital Structure
The NHAI Act (Section 12) provides that all non-recurring expenditure incurred by or for the Central Government for or in connection
with the purpose of any National Highway or any stretch thereof, so vested in or entrusted to the Authority and declared to be capital
expenditure by ,the Central Government would be treated as Capital provided by the Central Government to the Authority. No other
source of additional capital by Central Government or otherwise was provided in the Act. Since its incorporation (1989-90), no national
highway or stretch thereof has been vested in or entrusted to the Authority by the Government in terms of Section 11 of the Act. Therefore,
there was no capital at the end of the year.
3.
Fund
The Act provides for creation of the National Highways Authority of India Fund (NHAI Fund) into which shall be credited grants, loans,
borrowings and any other sum received by the Authority. Expenses of the Authority in discbarge of its functions, expenditure on establishment
and other expenses are to be met from this Fund having regard to the purpose for which such grants, loans or borrowings are received.
4, Source of Income
During this (fourth) year also there was no business activity. The expenditure of Rs. 3.28 lakhs incurred on establishment during the year was
met from interest income (Gross) of Rs. 8.23 lakhs, being the only source of income for the year. Comment No. 9A(i> refers in this regard.
5.
Surnmarised Financial Results
The summarised financial results of the Authority during the last three years were as under. :
(lwee3inlakhs~
LIABILITIES
a.
b.
C.
d.
e.
Capital Reserves & Surplus.
Borrowing
Current Liabilities &
Provisions (excluding Provision for gratuity)
Provision ‘for gratuity
Total
f.
g.
h.
1.
j.
k.
ASSETS
Fixed Assets - Gross Block
Less Accumulated Depreciation
Net Block
Investments
Current Assets, Loans & Advances
Misc. Expenditure (including Debit
Balance of Profit & Loss Account)
T o t a l
Capital employed (h + j - d) ‘I
Net Worth
(a,+b-k)
Working Capital (j - d)
199091
4.81
-
199192
-
1.41
-
161.03
-
0.16
-
6.22
161.03
5.07
1.08
0.11
0.97
-
1.45
0.24
1.21
1.45
0.36
1.09
5.25
’
6.22
4.81
4.81
3.84
62
-
1992-93
4.91
-
-
159.79
3.98
0.03
161.03
C-1 0.03
C-1 0.03
(-) 1.24
5.07
4.91
4.91
3.82
-
,.
6
.
Liqtlfdfty
The percentage of Current Assets to Current Liabilities, which is a measure of liquidity decreased from 372.3 at the end of 1990-93
to 99.23 at the end of 1991-92 and then increased to 2487.5 at the end of 1992-93.
7.
Sources and UU8ation of Funds
Funds amounting to Rs. 5.06 lakhs from internal and external sources were generated and utilised by the Authority during the
year as under :
PARTICULARS
I.
a.
AMOUNT
@,in.Laklls)-
Source6offundn
Funds from operation
Profit before tax
Add depreciation
4.94
0.12
Total
5.06
I I . Utilization o f Funds
Increase in working capital
5
Total
8.
.
0
6
5.06
System of Accounting and Internal Control
The Authority has not framed its Accounting Manual, Tariff for services, and system of Internal Control.
9. Comments on Accounts ’
0 Profit & Loss Account
Income
(0
Other Income (Schedule 12) Rs. 8,22,607.43
The above amount of Rs. 8.23 lakhs representing interest earned on unutilised capital grants should have been.accounted for as
capital grant instead of ‘Other Income’ The contention of the Authority that the amount represents interest on unutilised revenue
grant is not tenable as the grant in question was meant for purchase of vehicles, office equipment and office accommodation which
are of capital nature.
Expenditure - Work Expenses
0 Personnel and Admn. Expenses (Schedule 15) Rs. 3,15,942.19
The above includes Rs. 12,691 recoverable from an officiaI%wards private tekzphofte calls made from the telephone installed at the
residence. .This has resulted in overstatement of Personnel and Admn. Expenses and understatement of Loans and Advances and
profit for the year by Rs. 12,691.
CB) Accounting Policies
(i) The Accounting policy No. 1 regarding accountal of grants received from Government of India on receipt basis is not in confirmity
with the accrual concept of accounting.
(ii) The Accounting policy No. 4 provides that stores and spares would be written off in the year of purchase. The policy is not in
-conformity with the approved format of annual accounts and does not take into account the actual consumption of stores and
spares during the year.
Y
63
CC) General
Though thdAuthority.haS not been exempted from paying income tax, yet it has neither filed income tax return nor disclosed
this fact in the accounts.
Sd/(Rekha Gupta)
Principal Director of Commercial Audit
And Ex-Officio Member, Audit Board - I,
New Delhi
I have examined the foregoing Accounts and Balance Sheet of the National Highways Authority of India. I have obtained all
the information and explanations that I have required and subject to the observations in the separate Audit Report, I certify
as a result of my audit that, in my opinion these Accounts and Balance Sheet are properly drawn up so as to exhibit a true
and fair view of the state of affairs of the Authority according to the best of my information and explanations given to me
and as shown by the books,of the Authority.
Sd/(Rekha Gupta)
Principal Director of Commercial Audit
And Ex-officio Member, Audit Board - I,
New Delhi
Dated : February 20, J997
Place : New Delhi
MANAGEMENT REPLIES TO AUDIT REPORT ON ACCOUNTS
FOR THE FINANCIAL YEAR 1992-93
Sl. No. 1 to 8 is informatory.
This amount in question represents interest earned on unutilised Revenue Grants only -and hence $own under
1
the Head “other income”.
&Al 00 -
The position mentioned in Audit report is correct and the amount in question has been recovered during the
year 1993-94.
9ma-
To conform to the accrual concept of accounting, in the 11th Board meeting held on 24.1.97 changes in
accounting policy have been made for accounting of grants on accrual basis instead of cash basis.
9mo-’
In the 11th Board meeting held on 24.1.97, accounting policy No. 4 has been changed as only stationery and
other items of consumable nature are written off in the year of its purchase and during the year under
consideration there is no purchase of stores and spares.
9 (C) -’
The Authority has applied for Tax exemption and our application is pending with Central Board of
Direct Taxes.
64
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1, E&em Avenue, Malwani Bagh, Ne-w DeIhi - 110 065.
BALANCE SHEET AS AT 31ST MARCH 1993
PARTICULARS
Co:
0
1.
CURRENT
Y E A R
8
SCHEDULE
ORS.)
PRRVIOUS
YBAR CBS.)
(4 .
Shareholde&9 Pund
a) Capital
1
b) Reserves & Surplus
2
a) Secured Loans
3
b) Unsecured Loans
4
-
-
4,91,015.31
-
2.
-
Total
-
4,91,015.31
Ag.@i&hofFunds
1
.
5
PixedAssem
a) Gross Block
1,45,347.81
1,45,347.81
36,329.OO
24,215.OO
1,09,018.81
-
1,21,132.81
-
1,237.50
5915.00
b) Less : Depreciation
c) Net Block
d) Capital Work in Progress
2.
InvestmenttcAt
6
3.
CumntAwets,Lo2nsuldMMnce
7
a) Inventories
b> Sundry Debtors
c) Deposits, Loans & Advances
-
d) Interest accrued on Investments
3,02,326.57
e> Cash & Bank Balance
3,%,882.00
1,56,70,279.24
16J23.00
1,61,02,937.55
~:currenttibllltiCSdPfOViSiOXl!j
8
a> Liabilities ,
b) Provisions
-
9
NetCurrentAmets‘
4.
Misc. Exp&hte (to the extent not written 0ffJ
5.
Pro& % Loss Account (Debit balance, if any)
6.
-
’
-1,24,416.74
3,283.93
-
-
4,91,015.31
-
18
NOtC?SOllTotal
.
3,81,996.50
-’
10
A
For and on behalf of the Board of me Authority
Schedules 1 to 18 and Accounting Policies
form part of Accounts.
New Delhi
Date :
65
scv-
sd/-
DGM (Finance)
Chairmm
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1, I&stern Avenue, MahamniRa&NewDelhi-110065.
PROFIT AND LOSS ACCOUNT FOR THE YRAR
ENDING 31ST MARCH, 1993
SCWEDULE
P A R T I C U L A R S
0
I.
QJ
CURRENT
YEAR cRs.1
eo
PREVIOUS
?%a (Rs.1
(4)
INCOME,
3’
b)
cl
4
Value of Work done
Other Income
Interest (Gross)
Net Increase/Decrease in
Work-in-progress (+) / (-1
-
11
12
8,22,607.43
-
13
Total-I
9,22,446.07
-
8,22,607.43
9,22,446.07
3,15,942.19
252.00
12,114.OO
6,93,614.38
-
3,28,3OS.19
7,07,073.38
4,94,299.24
2,15,372.69
II. EXPENDITURE
Construction Stores Material consumed
Other stores, spares & toll etc. consumed
-
work &penses
Personnel &
Administrative Expenses
Finance Charges
Depreciation
14
Total-II
,.
Profit/Loss for the year
15
16
,
Less/Add : Prior Period
Items net ( + / -1 (details to be given)
Profit&xs Provision for Taxation
Net Profit / Loss
Less : tansfer to Capital Reserve
Less : Transfer to other specific Reserve/Fund
Less/Add : Transfer to/ Transfer from
General Reserve ( + / -->
Less/Add : Surplus/Deficit brought forward
from previous year
Surplus/deficit carried to Balance Sheet
-
17
13,459.oo
-
4,94,299.24
2,15,372.69
3,283.93
4,91,015.31
4,81,343.38
3,283.?1
-
For and on behalf of the Board of the Authority
sd/DGM (Finance)
Date :
New Delhi :
66
,,
sd/Chairman
2% OF INDIA
I+HLmms
!,,BpstcraA=tw~ bf&bmd
,wewDeM-11oof?3
SCHEDULES FORMING PART OF THB BALANCE SHEET
AT $!&iT &fd%l%CH, 1993.
9
&pitalU/S 12 0) (b>
ii) Capital U/S 17
-
-
-
-
(Additions and deductions since last balance sheet to be
shown under ea& of the specified heads)
-
0 Capital Reserve
ii) General Reserve
iii) National Highways Authority of India Fund
I
4,91,015.31
under Section 18(i)
-
iv) Credit, balance of P & L A/C
seaucdkwns
0
Loans from Govt. of India
-
-
ii)
Luans from Banks
-
-
-
-
iii) .Other Loans
‘Qnterest”accrued and due to be shown separately.
Nature of security to be specified.)
ScwEDuzEd
.UWCI@Lwns
0
ii)
,-
Lams from Gqvt. of India
LoansfromBanlts
-
iii) Other Loans
(Interest accrued and due to be shown separately.
67
_-
-
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1, Rstcm Avenue, Mahamni Bagh, New Delhi - 110 065.’
SCHEDULES FORMING PART OF THE BALANCE SHEET
AS AT 31 ST MARCH 1993.
T
Descrlprion of ti
Asiets
Bate of
lepreciation
As at
1.4.92
Adjustment/
Deductions
for the
year
T Net Block
T Depreciation
GR?SSBlOC!kptCOSt
Total
costas
at
31.3.93
As at
1.4.92
For the
year
Ldjuated/
>educted
rota1
Dep.
upto
31.3.9:
As At
31.3.93
Land
l.-&Bildgu
-
.-
0 Freehold
0 Leasehold
2. plant %.
Machinery
3. Furniture
Fixture
% Electrical
fittings
-
G9w
4. Motor Vehicle
5. Air
Condkioners/
Heaters
6. Office
Esuipmentp
I
x36
UWWl
-
7.Lab%surw-y
Equipments
Total
-
)’
sd/-
C H A I R M A N
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1, Eastern Avenue, Maharani Bagh, New Delhi - 110 065.
SCHEDULES FORMING PART OF THE BALANCE SHEET
AT 31ST .MARCH, 1993.
kpenr
-year
@w=l
Investmentatoost>
0 Government Securities
iii
-
-
-
-
Other than Govt. Securities
(Nature to be specified)
.
cuKentAssets,Loans%Advvlces
a.
(As taken, valued h certified by the management)
(Method of valuation to be stated)
0
Tools
-
ii)
Stores & Spares (at cost including ip transit)
-
-
-
-
-
-
iii) Construction Stores/Materials
iv)
Work-in-Prograss (ma& of valuation to be stated)
b . SundryDebtors
(Specify separately more than six months and less than six months)
Unsecured
Considered good @xify separately more than six months)
c.,
0
ii>
De?po&,LoaM&Advanlxa
DepOsits
‘-
-
Advances to Staff
,
iii) Advances to Contractors
a) Mobilisation Advance
..: ,I
b) Material Advance
iv)
Advances to Suppliers
VI
Claims recoverable
lJ37.50
~0 prepaidexpenses
v i i ) AdvancesTaxes
-
viii) Security deposits & retention money
ti Advance rent to MTNL
,
69
-
5,915.oO
.-
d .
-
Lnterwaeeruedon
e,
C&fb%bodlr~
9
Cash & Cheques in hand including stamps
ii)
-
BalancerwithScheduledBar&
On deposits accounts (incl. Interest accrued & due)
-
iii)
On current accounts
3,96,682.00
3,02,326.57
277.10
i1,51,41,051.00
5,28,951.14
Balances with Non-scheduled banks
-
On deposits accounts (incl. interest accrued)
-
On current accounts
-
On margin money accounts
-
-
-
-
iv) Remittance in transit
8
Current I&abilities
.D
Liabilities for sundry creditors
16,123.OO
-.
iii Other habilities
iii) Un-utihsed~ Grant
iv)
1,61,02,937.55
-
-
-
-
-
d) Suppliers
-
-
Others (to be specified)
-
-
-
-
-
-
-
-
Deposits hold on account of others (if applicable)
a> E m p l o y e e s
b) Sundry parties
cl Contractors
VI
,*
Provi&KU
0 Provisions forts+?s
ii)
Provisions .&x giant&y
iii)
Provisions for Leave Salary and Pension Contributions
iv) Other provisions
Misc. Expenditure to the extent not written off.
70
NATIONAL HIGHWAYS AUTHORITY OF’ INDIA
1, Eastern Avenue, Maharani Bagh, New Delhi - 110 065.
SCHEDULES FORMING PART OF PROFIT AND LOSS ACCOUNT
FOR THE YEAR ENDING 31ST MARCH, 1993.
-
Other Income
High Charges
Grant-in-aid received from Govt. during the year
Consultancy fee etc.
Fee for service rendered
-
-.
-
-
Ag~cycharges
Surplus from seminars and training organ&d (Net)
Pro& on sale of fixed assets written off
Misc. Receipts
‘>
-
-
Total
-
-
From banks on deposits
From employees on advances
8,22,607.43
-
9,22,446.07
-
Intonsto3oSS~
-
From others
-
/
Net Increase/Decrease in Work-in-progress
Closing Stock
Work - in - progress
Less : dpening Stock
.Work - in - progress
a.
Net Increase / Decrease
-
WOlkFkpNCSetc.
Electricity Power & Fuel
Survey Expenses
Consultancy Expenses
Payment to Contractor
-
-
-
-
-
-
-
-
-
Escalation claims
71
‘,I
!
b .
c
Rep&&m
Roads & Bridges
BuiwG
Plant, Machinery & Equipment
.
others
Iilmlance:(Plant, Machinery & equipments)
Technical studies % consultancy charges
Research % development expenses
-
-
-
Personnel & Other khinistrative expenses salaries,
wages & other staff benefit
Salaries, Wages, allowances % bonus
Workmen staff wages &other expenses
(Details of salaries, allowances, bonus, welfare
expenses incurred on Members / Chairman)
Contribution to :
P r o v i d e n t Fund
Pension t Leave salary
Others
Rent for office accommodation
R a t e s andTaxes
Repairs & maintenance - others
I n s Honoraria fee and other professional charges
Agency % Commission charges
Travelling expenses
Printing % Stationery
Postage & communications
Advertisement & publicity
Remuneration to Auditors
Misc. Expenses
Total
1,98,817.55
-
3,57,048.00
-
-
-
5,236.80
-
58,932.50
3,526.OO
1,600.OO
12,384.20
3,727.24
20,183$0
-
11,534.oo
6,93,614.38
3,15,942.19
0 Interest
On over draft
OnLoansfrombanks
On Deferred credits
On Bonds/Debentures
On Loans from Govt. of India
i i ) DiscountingCharges
ii) Guarantee Commission / Bank charges
252.00
Period Adjustments
a) Debits (Item wise)
b) Credits (Item wise)
c)NetBalance(a-b)
-
72
9,483.20
26,847.90
6, 649.05
1,88,778.00
3,813.OO
7,200.OO
35,454.20
3J75.48
41,214.45
1,002.00
12,349.10
-
Workf3xpcnm
ii)
Electricity Power & Fuel
Water for works
Electricity for works
Power t Puel (Heavy vehicles & Equipment)
Repair & Maintenance - Plants Machinery & Equipment
Tyres, Tubes, Batteries as per Grouping schedule No. 2
-Other expenses
others
Insurance
Construction works / Plant & Machinery / Heavy vehicles
Registration expenses (Works)
iii)
Registrtion expenses (Plant, Machinery / Heavy vehicles)
0
ii)
iii)
i)
ii)
i)
\
-
-
-
-’
-
GROUPIhG SCHEDULE - 15
Personnel % Other Admmsml~Expenses
3
saIarIes,wages%otllerstaffbenefks
Salary & Wages
0
ii) Daily wages
iii) Over Time Allowance
’
iv) Rent for Residence/Licence fee
Bonus
VI
vi) Incentives
vii) Transport subsidy
viii) Leave Encashment
1,92,817.70
-
,_..
-
.-
1,92,817.70
b.
WorkmnStzffWelfpreBrpensea
Medical reimbursement
0
ii) Staff Weifare :
Welfare expenses
Kitchen, Utencil & Appliances
iii) Seminar / Training expenses
iv) LTC
Liveries
VI
5,999.85
-
-
7
-
5j99.85
contdbution to :
Provident Fund
i)
ii) Pension i3 Leave salary
iii) Others
C.
-
5236.80
-
5,236.80-
d.
i) .
ii)
Repairs%Meir~~-,Others
-
3,526.OO
Office Equipments
Light vehicles
Petrol, Oil & Lubricants as per grouping schedule No. 2
Tyres, Tubes, Batteries as per grouping schedule No. 2
Others
-
..
3,526.OO
73
I.&l% Vehicles
Otheis
Hoawpi4afee%otherprofesaionalcharges
Fee of liasion work
Consultancy fee
Honoraria fee
Light, & Statutory fee
Professional charges
lkzvelline acpenses
Local conveyance
Travelling Expenses (India)
Travelling Expenses (Abroad)
-
-
1,600.00
-
1.600.00
12,384.20
-
-
12,384.20
PiWing % stationery Postage It Communication
Printing & stationery
Postage, Telegramincluding air freight
Telephones & Telex
Remuneraticm‘ to Auditora
Audit fee
a) For taxation
b) For other services
Reimbursement of Travelling & out of pocket expenses
-s
Entertainment Expenses ’
‘I&&r bond expenses
Membership fee
Publications
Other miscellaneous expenses
Sundry balances written off
Staff recruitment expenses
vi&V&&it from Seminars / Trg. organised (Net)
3,727.24
78.00
20,105.90
23,911.14
-
-
-
-
10,425.OO
1,109.00
-
-
-
-
11,534.00
2,57,009.69
FINANCB CHARGES
r3
IntaestonDeferredctedlts
0
Interest on deferred credits
ii) Penal interest on deferred credits
b . G u a r a n t e e -onftBank~
Guarantee commission
0
ii) Bankcharges
-
-
-
-
252.00
252.00
GROUPING SQiJ$QULE r$
b)
cl
PERIOD ADJUSTMENTS
Debits (Item wise>
Credit (Item wise)
Net Balance (a-b>
74
-
-
-
-
NATtONAL
WK4WlVAYS
AUTHORITY OF INDIA
NOTES FORMING PART OF THE ACCOUNTS
FOR THE YEAR 1992-93
1.
During the year no debts, loans and advances was granted qMembers / Chairman
0
Debts/Loans/advances due from Members/Chairman
Nil
ii)
Maximum amount due from Members/Chairman at any ,time during the year
Nil
2.
The provision for gratuity has not been made for an employee during the year. The gratuity would be paid in the year of its accrual
and accounted for accordingly.
3.
No major commitments entered into by the Authority and remain to be executed as on 31.03.93.
4.
The amount of leave salary and pension contribution was calculated on adhoc basis and provision made accordingly.
5.
During the year 1991-92, Rs. 1.53 crores was received as grant from Government against which Rs. 1.60 crores was repaid in 1992-93
as per the directions of Government. The excess refund of Rs. 7.00 lakhs was repaid only out of the balance available in the National
Highways Authority Fund.
6.
Previous years figures have been regrouped wherever necesary.
ACCOUNTING
?+-
POLICIES
1.
Grant received from Government of India, other organisation shall be accounted for in the year of its receipt.
2.
Depreciation has been provided based on written down value method and the rates of depreciation are as per Income Tax Rules 1962.
3.
Depreciation on additions to fixed assets have been charged for the full period irespective of the date and month of installation/
completion/erection,
4.
Stores and spares are written of in the year of purchase.
For and on behalf of the Roard of the Authority.
‘Date ;
Pl,ace:: New Delhi
sd/D G M
7s
CFinance>
sd/Chairman
APPENDIX - IV E
AUDIT REPORT ON THE ACCOUNTS OF
NATIONAL HIGHWAYS AUTHORITY OF INDiA
FOR THE YEAR 1993-94
1.
Introduction
The National Highways Authority of India (the Authority) was constituted on 15 June 1989 under Section 3 (1) of the National Highways
Authority of India Act, 1988(the NHAI Act) mainly to survey, develop, maintain and manage the National Highways, to construct offices
or workshops, to establish and maintain hotels, restaurants and rest rooms at or near the highways vested in or entrusted to it, to regulate
and control the plying of vehicles, to develop and provide consultancy and construction services and collect fee for services or benefits
rendered, in accordance with Section 16 of the Act.
_
The audit of accounts of the Authority has been conducted under Section 19(2) of the Comptroller and Auditor General’s (DPC) Act, 1971.
2.
Capital Structure
The NW Act (Section 12 > provides that all non-recurring expenditure incurred by or for the Central Government for or in connection
with the purpose of any National Highway or any stretch thereof, so vested in or entrusted to the Authority and declared to be capital
expenditure by the Central Government would be treated’as Capital provided by the Central Government to the Authority. No other
source of additional capital by Central Government or otherwise was provided in the Act. Since its incorporation (1989-90), no national
highway or stretch thereof was entrusted to or vested in the Authority by the Government in terms of Section 11 of the Act. Therefore,
there was no capital at the end of the year.
3 .
F u n d
The Act provides for creation of the National Highways Authority of India Fund (NHAI Fund) into which shall be credited grants, loans,
borrowings and any other sum received by the Authority. Expenses of the Authority in discharge of its functions, expenditure on establishment
and other expenses are to be met from this fund having regard to the purpose for which such grants, loans or borrowings are received.
4. Source of Income
During this (fifth) year also there was no business activity. The Authority incurred an expenditure of Rs. 1.22 lakhs on its establishment and
earned interest of Rs. 0.18 lakh on surplus grants.
5.
Summarisid Financial‘ Results
The summarised financial results of the Authority during the last three years were as under.
LIABILITIES
a.
b.
C.
d.
e.
f.
f.
1.
j.
k.
.,
1991-92
Capital
Reserves & Surplus
Borrowings
Current Liabilities & Provisions
(excluding provison for gratuity)
Provision for gratuity
Total
ASSETS
Fixed Assets - Gross Block
‘Less Net Block Accumulated Depreciation
Investments
Current Assets, Loans & Advances
Misc. Expenditure (Debit Balance of
Profit & Loss Account)
Total
Capital employed ( h + j - d)
N e t W o r t h (a+b-k)
Working Capital ( j - d >
1993%
-
4.91
-
4.00
-
161.03
161.03
0.16
5.07
0.17
4.17
1.45
1.45
1.45
0.24 1.21
159.79
0.36 1.09
3.98
0.47 0.98
3.19
5.07
4.91
4.91
3.82
4.17
4.00
4.00
3.02
0.03
161.03
C-)0.03
C-)0.03
(--> 1.24
76
199293
The percentage of Current Assets to Current Liabilities, which is a measure of liqilidfty increased from 99.23 at the end of 1991-92 &2,487.5
at the end of 1992-93 and then decreased from 1,876~ at the end of 1993-94.
Sowcesoadu~tionofFunds
7 .
Funds amounting to Rs. 0.80 lakhs from internal and external sources were generated and utilised by the Authority during the year as under:
I.
8ourcesdFunds
Decrease in working capital
Total
II.
0.80
0.80
UtlllaationofFunds
Funds applied to Operations :
Loss for the year
Less : Depreciation
Total
8.
0.91
0.11
0.80
System of Accounting And Internal Control
The Authority has not framed its Accounting Manual, Tariff for services, and system of Internal Control.
Comments on Accounts
Profit &r Loss Account
‘\
Income
O&r Income (Schedule 11) Rs. 12, 691.
The above amount of Rs. 12,691 represents the recovery in respect of private telephone calls charges relating to the year 1992-93 but not
recovered during the year. The amount should have been treated as ‘Prior Period Income.‘.
Q3) AccounfJq Policies
(9
The Accounting policy No. 1 regarding accountal of grants received from Government of India on receipt basis is not in conformity
with the accrual concept’of accounting.
(ii>
The Accounting Policy No. 4 provides that stores and spares would be written off in the year of purchase. The policy is not in
conformity with the approved format of annual accounts and does not take into account the actual consumption of stores and
/
spares during the year,
0 General
Though the Authority has not been neither exempted from paying income tax yet it has neither filed income tax return nor disclosed this
fact in the accounts,
Sd/(Rekha Gupta)
Principal Director of Commercial Audit
and Rx-Officio Member, Audit Board - I,
New DeIhi
77
I have examined the foregoing Accounts and Balance Sheet of the National Highways Authority of India. I have obtained all
the infermation and explanations that I have require.d and subject to the observations in the separate Audit Report, I certify
as a rest& of my au&t that, In my opinion these Accounts and Balance Sheet are properly drawn up so as to exhibit a true
an&fa& tim. t& t~~~~~~~.~~~?~ th.&Autho&.y. aceor&ng to, the best of my lnfor,mation and explanations given to me
and as shown by the books of the Authority.
Sd/(Rekha Gupta)
Principal Director of Commercial Audit
and Ex-Officio Member, Audit Board - I,
New Delhi
Date : February 20th,
Place : New Delhi
.
1997.
MANAGEMENT REPLIES TO AUDIT REPORT ON ACCOUNTS
FOR THE PIN,ANCIAL YEAR 1993 - 94
Sl. No. 1 to 8 is informatory.
9A -
Noted for compliance in future
9m-
To conform to the accrual concept of accounting, in the 11th Board meeting held on 24.1.97 changes in accounting
policy have been made for accounting of grants on accrual basis instead of cash basis.
9Buo -
In the 11th Board meeting held on 24.1.97, accounting policy No. 4 has been changed as only stationery and
other items of consumable nature are written. off in the year of its purchase and during the year under consideration
,’
there is no purchase of stores and spares.
9c-
The Authority has applied for Tax exemption and our application is pending with Central Board of Direct Taxes.
78
\ ’ ,\.,
\
.’
.
*
NAT;iONAL HIGHWAYS AUTHCjRITY OF INDIA
1, Bastem Avenue, mahpfnn I%#, New Delhi - UO'O65.
BALANCE SHEET AS AT 31ST MARCH 1!?94
SCHEDULE
PARTICULARS
c?J
co
CURRENT
YEAR am
OB
PREVIOUS
YEAR as.)
(4
sourccofmds
1.
Shareholder’s fund
3
Capital
1
b)
Reserves & Surplus
2
2.
BoSecured Loans
3
-
Unsecured Loans
4
-
3
b)
3,99,980.00
3,99,980
Total
Application of Funds
5
1.
FlXedkssets
al
Gross Block
1,45,347.81
1,45,347.81
b>
Less : Depreciation
47,230.81
36,329.OO
cl
Net Block
8
2.
Capital Work in Progress
98,117.OO
-
Investmmtwcost)
6
-
3.
cMcntAaacm,LoansandAdvancc
7
-
3
Inventories
b>
Sundry Debtors
cl
Deposits, Loans & Advances
8
Interest accrued on Investments
e>
Cash & Bank Balance
1,09,018.81
1,237.50
_
3,18,617.00
3,96,882.00
Less:CumntUabilitiesandProvisions,
9
16,754.OO
-
16,123.oo
-
10
3,01,863.00
-
3,81,996.50
-
-
-
-
-
as
Liabilities
8
b>
Provisions ’
NetCurrentAssets
4.
Mb& Rxpendltute(t0 the extent not written off)
5.
ProfIt % Loas Account (Debit balance, if any)
6.
Notes on Accounts
18
3,99,980.00
T o t a l
4,91,015.31
For and on behalf of the Board of the Authority
Schedules 1 to 18 and Accounting policies
form part of Accounts.
Date :
Place : New Delhi.
79
Sd/-
sd/-
DGM (Finance)
Chairman
NJTX&NAL~ HSGWSAYS AIJFQRITY OF INDIA
1,
A%wmle, lt$ah@ l%&# Nmv Dew - 110 065.
PROFIT AND’ &OSS AI;COUNT rPo,R THE YEAR
ENDIF% 31ST’ MARCH, 1994
SCHEDULE
PARTICULARS
al
m
CURRENT
YEAR (RSJ
a0
PREVIOUS
YEAR (Rs.)
(4
3
Value of Work done
-
b>
Other income
11
12,691.OO
cl
CD
Interest (Gross) ’
12
Net Increase/Decrease in
13
18,365.OO
-
8,22,607.43
-
31,056.00
E&22,607.43
-
-
-
Work-in-progress (+) / (-1
Total-I
u&EXPENDITURE
il
Construction Stores/
Material consumed
-
-
-
Other stores, spares & toll etc. consumed
-
-
-
work Expenw
14
-
-
3
Personnel & Administrative Expenses
15
b)
Finance Charges
16
cl
Depreciation
bj
Total-II
1,11,089.50
100‘00
3,15,942.19
252.00
10,901.81
12,114.OO
1,22,091.31
3J83OS.19
- 91,035.31
-
4,94,299.24
-
-
-
-91,035.31
-
4,94,299.24
-
Less : Transfer to other specific Reserve/Fund
-
-
Less/Add : Transfer to/ Transfer from General Reserve ( + I -->
-
-
Profit/Loss for the year
17
Less/Add : Prior Period Items net ( + / -1
(details to be given)
Profit/Loss Provision for taxation
Net Profit / Loss
Less : Transfer to Capital Reserve
Less/Add : Surplus/Deficit brought forward
from previous year
4,91,015.31
-33,283.93
Surplus/Deficit carried to Balance Sheet
3,99,980.00
4,91,015.31
For and on behalf of the Board of the Authority
Sd/-
Date :
DGM (Finance>
New Delhi :
80
sd/C h a i r m a n
NATIONAL HIGHWAYS AUTWORITY OF INDIA
1, l3wtem Akenue, lt4&ami BagR, New Delhi - 110 065
__
SCHEDULES FORMiNG PART OF THE BiLANCE SHEET
AT blBT
CH, 1994.
-w
UW
0
Capital U/S 12 (i) 0
-
ii)
Capital U/S 17
-
-
(Additiuns and deductions since last balance sheet to be
shown under each of the specikd heads)
i)
ii)
Capital Reserve
-
General Reserve
-
iii)
National Highways Authority of India fund
-
under Section 18(i)
iv>
9
ii)
iii)
3,99,980.00
4,91,015.31
-
Credit balance of P & L A/C
SecuredLoply)
Loans from Govt. of India
Loans from Banks
Other Loans
(Interest accrued and due to be shown separately.
-
-
-
-
Natke of security to be specified.)
B
UnsanuedJdWM
Loans from Govt. of Ihdia
Loans
from Ban.ks
ii)
iii) Other Loans
(Interest accrued and due to be shown separately.
81
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1, Eastern Avenue, Maharani Bagh, New Delhi - 110 065.
SCHEDULES -FORMING PART OF THE BALANCE
SHEET AT 31ST MARCH, 1994.
r
Gross Block at cost
Description of the
Asaets
Rare of
As at
1.4.93
dditions
Adjustment/
Deductions
for the
year
Total
costa.
at
31.3.94
As at
1.4.93
Depreciation
Net Block
?or the
year
As At
31.3.94
idjusted/ Total
Deducted Dep.
upto
31.3.94
Land
1. Rc%xls, Bridges
0 Freehold
(ii) Leasehold
2. plant %
Machinery
_’
3. Furniture
Fixture
% Electrical
fittings
67950
-
-
2653%
41l9iD
4. Motor
Vehkles
5. Air
Conditioners /
Heaters
6. Office
Equipments
Total
-
.,4534781
1wul
L45347Bl
I
--
Sd/CHAIRMAN
\
82
10$m8l
4457731
Sq117m
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1, Eastern Avenue, Maharani Bagh, New Delhi - 110 065.
SCHEDULES FORMING PART OF THE BALANCE
SHEET AT QlST MARCH, 1994.
.
Imesrmenttcoat)
0
Government Securities
-
ii)
Other than Govt. Securities (Nature to be specilied)
-
a.
cum?ntAssets,~%Mvances
I n (As taken valued & certified by the management)
(Method of valuation to be stated)
i>
Tools
ii)
Stores & Spares (at cost including in transit)
iii)
Construction Stores/Materials
iv>
Work-in-progress (method of valuation to be stated)
b.
swldly Debtors
securec’
;
,
-
(Specify separately more than six months and less than six months)
UnXCtlred
Considered good (Specify separately more than six months)
Deposits, Loam.% Advance.!3
Deposits
Advances to Staff
-
Advances to Contractors
a) Mobilisation Advance
b) Material Advance
Advances to Suppliers
Claims recoverable
1,237.50
-
PrepQidAdvances Taxes
Security deposits & retention money
Advance rent to MTNL
83
0
C@I SB Cheques in hand including stamps
ii)
%%slaik$F WtE seRaeip1smBs
-
-
3,96,882.00
3,18,617.00
On deposits accourks
iii)
&L Interest accrued t &ue>
-
- On c&rent accounts
-
-
Balances with NywAeduled banks
-
- On deposits accounts 0r1cl. interest accrued)
- On current accounts
- On margin money accounts
-
!&
-
iv>
Remittance in transit
-
-
D
LiabUties for sundry creditors
-
-
ii)
Other liabilities
iii)
Un-utilised Grant
16,754.OO
-
16J23.00
-,
iv>
Deposits held on account of others (if applicable)
-
-8
a> Employees
-
-
b) Sundry parties
-
-
c) Contractors
-
-
d) Suppliers
-
-
Others (to be specitkd)
-
-
v.
P
_,
Provision
i>
Provisions for taxes
ii) Provisions for gratuity
iii)
Provisions for Leave Salary and Pension Contributions
i v ) tither p r o v i s i o n s
Misc. Expenditure to the extent not written off.
\
-
-
-
-
-
-
-
-
-
-
NATIONAL HIGHt#AYS AtJTHC3ItITY OF INDIA
1, Eastern Avenue, Maharani Bagh, New Delhi - 110 065.
SCHEDULES FORMING PART OF PROFIT AND LOSS ACCOUNT
FOR THE YEAR ENDING QlST MA&I, 1994.
Other Income
High Charges
-
Grant-in-aid received from Govt. during the year
Consultancy fee etc.
Fee for service rendered
Agency chwss
Surplus from seminars and training organised (Net)
Profit on sale of fared assets written off
Misc. Receipts
12,691.OO
Interest (Gross)
-From banks on deposits
18365.00
-
From employees on advances
-
From others
- /
-
Net Increase/Decrease in Work-in-progress
Closing Stock
Work - in - progress
Less ‘Z Opening Stock
Work - in - progress
Net Increase / Decrease
2
8,22,607.43
work ExpeMes et&
-
Electricity Power % Fuel
Survey Expenses
Consultancy Expenses
Payment to Contractor
Escalation claims
85
Q=&( aw
b.
C.
Repair a’Roads & Bridges
Bulldings
Plant, Machirmy & JZquipment
inhem
Illcwance:(Plant, Machinery & equipments)
Te&micd studies & consultancy charges
Research & Development expenses
Others
Personnel & Other admhistmtive expenses salaries,
wages & other staff benefit
Salaries, Wages, allowances & bonus
Workmen staffwages & other expenses
(Details of salaries, allownaces, bonus, welfare
expenses incurred on Members / Chairman)
Contribution to :
Provident Fund
Pension & Leave Salary
Others
Rent for office accommodation
Rates and Taxes
Repa& % maintenance - others
Insurane
Honoraria fee and other professional charges
Agency & Gxnmission charges
Travelling expenses
Printing & Stationery
Postage & communications
Advertisement & ,publicity
Remuneration to auditors
Misc. Expenses
Total
INS
i>
ii)
iii)
-
-
-
-
97,324.OO
-
1,96,817.55’
-
-
5,236.80
-
184.00
240.00
-
58,932.50
3,526.oo
l,bdo.OO
12,384.20
3,727.24
2OJ83.90
13,341.50
l,ll,oag.W ,
Interest
On over draft
Onhansfrombanks
OnDeferredcredits
.On Bonds/Debentures
On Loans from Govt. Of India
DiscountingCharges
Guarantee Chnmission / Bank charges
-
-
-
-
c)NetFknce(a-b)
86
11,534.OO
3,15,942.19
-
100.00
Period Adjustments
a) Debits (Item wise)
b) Credits (Itewm wise)
--yeu
cRs.1
252.00
ING S$X#QQD -
1994
Sub - Total
D
ii)
iii)
WdBrpensGs
Electricit; Powers & Fuel
Water for works
Electricity for works
Power & Fuel (Heavy vehicles & Equipment)
Total
craupces>
-
Repair 8s Maintenance - Plants
Machinery & Equipment
Tyres, Tubes, Batteries as per Grouping scheduel No. 2
0
otherexpelim
ii)
others
i) I n s u r a n c e
Construction works Plant & Machinery Heavy vehicles
Registration expenses (works)
ii)
iii) Registrtion expenses (Plant, Machinery / Heavy vehicles)
-
-
-
-
-
-
TJLE Personnel & Other Administrative Expenses
.S&Uk8,W~~%otherstpffknefits
Salary &Wages
Daily wages
Over Time Allowance Rent for Residence/Licence fee
Bonus
Incentives
Transport subsidy L e a v e Encashment b.
0
ii)
iii)
iv>
v>
;
ii)
iii)
d.
i>
ii)
e.
0
ii)
f.
9
ii)
iii)
97,324.OO
-
‘.
-
-
97,324.OO
workmanwwelfnn~
Medical reimbursement Stat7 Welfare :
-
-
welfaleexpenses
-
-
Kitchen, Utencil & Appliances
Seminar / Training expenses
LTC
Liveries
contibution to :
Provident Fund
Pension & Leave salary Others
Repairs%hiaintenana?-others
Offrce E q u i p m e n t s Light vehicles
Petrol, Oil 81 Lubricants as per grouping schedule No. 2
Tyres, Tubes, Batteries as per grouping schedule No. 2
Others
-
-
-
,
,I
-
-
-
Light Vehicles
Others
H~nrinfee%~pr&!=ionalchiIrges
Fee of liasion work
Consultancy
fee
Honoraria fee
-
-
-
-
-
87
iv)
-
VI
L&&t, & Statutory fee
Pmfessional charges
B*
0
ii)
iii)
TraveluneBrpenses
Local conveyance
Tmvelling Expenses (India)
Travelling Expenses (Abroad)
184.00
-
i>
ii)
iii)
prMine&stationoryPustagc&commticat3oll
Printing & stationery
Postage, Telegram including air freight
Telephones & Telex
240.00
-
h.
240.00
ii)
Remunemtion to Auditora
Audit fee
a) For taxation
b) For other services
Reimbursement of Travelling & out of pocket expenses
-
-JR===
Entertainment Expenses
Tender bond expenses
Membership fee
Publications
Other miscellaneous expenses
v)
Sundry ‘balances written off
vi>
vii) Staff recruitment expenses
viii) Deficit from Seminars / Trg. organised (Net)
i<
i>
ii)
iii)
iv)
-
11,880.OO
1,461.50
13,341.50
1,11,0&?9.50
OUPING SCHEQJJLE 3
F-N
Interest on Deferred credits
i> ’ Interest on deferred credits
ii) ‘Penal interest on deferred credits
Guarantee Commission & Bank Charges
b.
Guarantee
commission
0
-
-
-
-
100.00
100.00
OUPING m 3
b>
Period Adjuatmenta
Debits (Item wise)
Credit (Item wise>
-
cl
Net Balance (a-b)
-
88
1‘.
i: 1
1
c
,! j.
NWKS IOlt&lINB PART OF THE ACCOUNTS
‘Fali “Tm l?EAR1993-94
I:‘?
11 J
,’
Grant received Rs. 153 la&s from the Gove&t of Imfia, 84hMry af 8uW ‘Raqmrt have been called back by the Government
during the year itself and such the amount treated as current liability and provided for in the year under consideration.
During the year no debts, loans and advances was granted to Members / Chairman
0
Debts/Ioans/advances due from h&mbers/Chairman
Nil
ii)
Maximum amount due from Members/ Chairman at any time during the year
.Nil
The provision for gratuity has not been made for an employee during the year. The gratuity would be paid in the year of its accrual
and accounted for accordingly.
t-:,
pi’,
*;2 1
4’
No major commitments entered into by the Authority and remain to be executed as on 31.03.94
{: ! I :
: I
Grant received from Government of India, other organisation shall be accounted for in the year of its receipt.
The amount of leave salary and pension contribution was calculated on adhoc basis and provision made accordingly.
Previous years figures have been regrouped wherever necessary.
‘&J~~uNTINc~
‘jr),,
14
‘p:; ‘,
; i,
:I:
f“
,’
+
POLICIES
e mciation has been provided based on written down value method and the rates of depreciation am as per Income’ Tax Rules l%k.
DP,
‘,
Depreciation on additions to ftved assets have been charged for the full period irrespective of the date and month of installation/
completion / erection.
Stores and spares are written off in the year of purchase.
For and on behalf of the Board of the Authority
;
, ’
Date :
Hew Delhi.
al/DGM (Finance)
89
SdChairman
APPENDIX - IV P
1.
AUDIT RBF’ORT ON THE ACCOUNTS OF NATIONAL HIGHWAYS
.
AUTHORITY OF INDIA FOR THE YEAR 1994 - 95.
Introduction
The National Highways Authority of India (the Authority) was constituted on 15 June 1989 under Section 3(l) of the National Highways
Authority of India Act, 1988 (the NHAI Act) mainly to survey, develop, maintain and manage the National Highways, to construct offices ~
or workshops, to establish and maintain hotels, restaurants and rest rooms at or near the highways vested in or entrusted to it, to regulate
and control the plying of vehicles, to develop and provide consultancy and construction services and collect fee for services or benefits
rendered, in accordance with Section 16 of the Act.
The audit of accounts of the Authority has been conducted under Section W(2) of the Comptroller and Auditor General’s (DPC) Act, 1971.
2.
Capital Structure
The NHAI Act (Section 12) provides that all non-recurring expenditure incurred by or for the Central Government for or in connection
with the purpose of any National Highway or any stretch thereof, so vested in or entrusted to the Authority and declared to be capital
expenditure by the Central Government would be treated as Capital provided by the Central Government to the Authority. No other
source of additional capital by Central Government or otherwise was provided in the Act. Since its incorporation (1989-PO), no national
highway or stretch thereof was vested in or entrusted to by the Government to the Authority in terms of Section 11 of the Act. Therefore,
there was no capital at the end of the year.
3.
Fund
The Act provides for creation of the National Highways Authority of India Fund (NHAl Fund) into which shall be credited grants, loans,
borrowings and any other sum received by the Authority. Expenses of the Authority in discharge of its functions, expenditure on establishment
and other expenses are to be met from this fund having regard to the purpose for which such grants, loans or borrowings are received.
4. Source of Inconie
After having refunded a grant of Rs. 160 lakhs on demand by the Government in 1992-93, the Authority received a grant of Rs. 300.00 lakhs
from the Government of India in February. 1995 to meet the establishment expenses of the Authority. Expenditure on establishment
(including depreciation Rs. 0.55 lakh) during the year was only Rs. 2.32 lakhs.
5.
Summahsed Financial Results
The summarised financial results of the Authority during the last three years were as under :
LIABILITIES
a.
b.
C.
d.
e.
199293
1993-94
1994-95
-
Capital
Reserves bz Surplus
Borrowing
Current Liabilities & Provisions
(excluding Provison for gratuity)
Provision for gratuity
Total
4.91
-
4.00
-
301.81
-
0.16
-
0.17
-
4.24
5.07
4.17
306.05
1.45
0.36
1.09
1.45
0.47
0.98
5.93
1.02
4.91
3.98
3.19
301.14
ASSETS
f.
8
41.
I’:
k.
Fixed Assets - Gross block
Less Accumulated Depreciation
Net Block
Investments
Current Assets, Loans & Advances
Misc. Expenditure (Debit Balance of
profit 62 Loss Account)
-
-
Total
5.07
4
:er;Fntployed ( h + j - d>
(a+b-k)
working Capital ( j - d >
4.91
4.91
3.82
4.00
4.00
3.02
90
.
1
7
306.05
301.81
301.81
296.90
1
6 .
Liquid&y
The percentage of Current Assets to Current Liabilities, which ‘& a measure of liquidity decreased from 2,487.5 at the end of 1992-93 to
1,876.5 at the end of 1993-94 and then increased to 7,118.16 at the end of the year 1994-95.
7.
!3ources and Utibation of Funds
Funds amounting to Rs. 298.36 lakhs from internal and external sources were generated and utilised by the Authority during
the year as under :
AMOUNT
a¶. fn‘lafchs~
PARTICtiLARS
I.
-ofFunds
Funds from to Operations :
Net Profit before tax
Add Depreciation
297.81‘
0 . 5 5
290.36
Total
II.
8.
utlllsQtion of Funds
Addition to fared assets
Addition ,in working capital
4.48
293.88
2x:36
System of Accounting and Internal Control
The Authority has not framed its Accounting Manual, Tariff for services, and system of Internal Control.
9. Comments on Accounts
0
Profit & Loss Account
Income
6)
Other Income (Schedule 11) Rs. 3,00,00,750
The above amount includes Rs. 300.00 lakhs in respect of grants-in-aid received by the Authority to meet the establishment expenditure of
the Authority for the year 1994-95. The amount of grant should have been credited to NHAI Fund as required under Section 18 of the
NHAI Act and expenditure of Rs. 2,32,291 met out of it. This has resulted in the overstatement of other income by Rs. 2,97,67,709 besides
non-observance of provisions of the Act.. The Authority has not disclosed its accounting policy on the maintenance of NHAI Fund.
Expenditure
Personnel and Admn. Expenses (Schedule - 151
Salary, Wages, allowances and bonus - Rs. 56,349.80
(ji)
The above amount includes Rs. 23,691 towards salary and allowances disbursed to the Chairman and Members of the Board which
have not been shown distinctly.
(iii). The above amount does not include Rs. 14,005 in respect of salary and allowances due and payable to the Chairman and Members of
the Board for which no provision has been made. This has resulted in the understatement of above expenditute and overstatement of
.profit each by Rs. 14,005.
91
.9 .I1 Mobtenmce of Booka of Accounts and System of incurring Expenditure
There is no proper system of maintenance of Cash Book and sanction of expenditure as :
(iI
certain entries of withdrawal from and deposit of cash in the Bank were not found recorded in the Cash Book;
(ii)
vou:hers numbers mentioned in the Cash Book did not agree with the vouchers numbers indicated.on the vouchers
produced to audit;
(iii)
in many cases, vouchers produced were just bills of various parties which had not been passed for payment and in
respect of which prior approval for incurring expenditure had not been obtained;
(iv>
date of payment was not recorded in most of the cases;
(4
payee& signatures had not been obtained in many cases.
Hence, the correctness of Cash and Bank Balance of Rs. 3,01,12,457 as on 31 March 1995 could not be vouched in
audit.
9.111 Accounting Policies
(iI
The Accounting policy No. 1 regarding accountal of grants received from Government of India on receipt basis is not
in confirmity with the accrual concept of accounting.
(ii)
The Accounting Policy No. 4 provides that stores and spares would be written off in the year of purchase. The policy
is not in conformity with the approved format of annual accounts and does not take into account the actual
consumption of stores and spares during the year.
(iii)
Though the Authority has not been exempted from paying income tax yet it has neither filed income tax return nor
disclosed this fact in the accounts.
9.IV. Genhl
Current liabilities of Rs. 4,24,499 shown in the balance sheet have not been indicated in Schedule No. 8 forming part of the accounts.
sd/(Rekha Gupta)
Principal Director of Commercial Audit &
Ex-Officio Member, Audit Board I
New Delhi
I have examined the foregoing Accounts and Balance Sheet of the National Highways Authority of India. I have obtained all the information
and explanations that I have required and subject. to the observations in the separate Audit F~port, I certify as a result of my audit that, in
my opinion these Accounts and Balance Sheet are properly drawn up so as to exhibit a true and fair view of the state of affairs of the
Authority according to the best of my information and explanations given to me and as shown by the books of the,Authorlty.
Sd/(Rekha Gupta)
Principal Director of Commercial Audit &
Ex-Officio Member, Audit Board I
New Delhi
Dated : February 20,1997
Place : New Delhi.
.
92
MANAGEWNT RWLIJgS >TO AUDIT REPORT, QN ACCOUNTS
FOR T H E .PfNANCIAL YEAR 1 9 9 4 - 9 5 .
Sl. Nd. 1 tya 8 is informatory.
0;1.91(13-t
The Grant of Rb. 300 lakhs received by the Authority to meet the establishment expenditure of the Authority
and the amount was initially credited to grants from Central Government. Subsequently the same was
credited to profit & loss account as the grant was to meet the establishment expenditure of the Authority.
Remaining amount of Grant after meeting the establishment expenditure had been credited as NHAI Fund
account. The accounting manualis under finalisatlon.
The salary and perquisites of Chairman and Members of the Authority will henceforth be shown distinctly.
The amount has been duly provided for and disclosed in the accounts for the year 1995-96
The Authority became operational.in February, 1995 after joining of full-time Chairman. Since the Authority
was in its formative stage and there was not enough staff to handle the day to day work, therefore, entire
administrative work was managed with the assistance of available employees who were not fully familiar
with the commercial accounting system. Therefore, certain errors of clerical nature might have occured.
’
9 III (0 -
To conform to the accrual concept of accounting, in the 11th Board meeting held on 24.1.97, changes in
accounting policy have been made for accounting of grants on accrual basis instead of cash basis.
9III(iII-
In the 11th Board meeting held on 24. 1 97, accounting policy No. 4 has been changed as only stationery
and other items of consumable nature are written off in the year of its purchase and during the year under
consideration there is no purchase of stores and spares.
9III(iii>-
The Authority has applied for Tax exemption and our application is pending with Central Board of Direct
Taxes.
9nr-
Omission is noted.
93
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1, &stem Avenue, Mohmnl EM&, New Delhi - 110 065.
BALANCE f&ET AS AT 31ST MARCH 1995
PARTICULARS
SCHEDULE
0
@I
SourceofFunds
1.
swcho1wa Fund
Capital
1
Reserves & Surplus
2
2
.
.
PREVIOUS
YEAR (Ics.1
(4
.
3
b>
CURRENT
YEAR as.>
8>
-
3,01,80,985.34
3,99,980.00
Bollvwhgs
a>
Secured Loans
3
b>
Unsecured Loans
4
-
-
Total
3,01,80,985.34
3,99,980.00
5,92,818.81
1,45,347.81
Applicadon of Funds
5
1.
FixedAsseu
as
Gross Block
b)
Less : Depreciation
1,01,789.81
47,230.81
cl
Net Block
4,91,029.00
98,117.OO
-
-
Capital Work in Progress
CD
2.
Invent c.At cost)
3.
Current, Assets,
6
7
LoansandAdvan~
as
Inventories
b)
Sundry Debtors
cl
Deposits, Loans & Advances
CD
Interest accrued on Investments
-
-
3,01,12,455.66
Cash & Bank Balance
e>
b : current J&hWes and Provisioos
a>
Liabilities
b>
Provisions
5.
6.
3,18,617.00
4,24,499.32
-
16,754.OO
-
10
2,%,89,9%.%
-
3,01,863.00
-
18
-
-
8
9
Net Current Assets
4. Iv&c. &pend&tm (to the extent not written off)
-
2,ooo.oo
-
Pro& & Loss Account (Debit balance, if any>
NOtCSOllACCOUlltS
Total
3,mN985.34
3,99,980.00
For and on behalf of the Board of the Authority
Schedules I to 18 and Accounting policies
form part of Accounts.
Date :
Place : New Delhi
94
sd/-
sd/-
DGM (Finance)
Chairman
MATlONAL HIGHWAYS AUTHORITY OP. INDIA
A%wme, rfdsbmd
1,
) N&F lwht ” 110 055.
PROFIT AND LOSS ACCOUNT FOR THE YRAR
ENDIN 3lsT +&ARCH, 1995
PARTICULARS
SCHEDULE
co
CD
CURRENT
YEAW cRs.>
CD
a3
Value of Work done
-
-
b)
Other income
11
c)
Interest (Gross)
12
Net Increase/Decrease in
13
4
3,00,00,750.00
12,546.OO
-
PREVIOUS
YEAR as.>
(4)
12,691.OO
18,365.OO
-
Work-m-progress (+> / (-1
Total-)1
3,00,13,2%.00
31,w6.00
LEXPENDITURE
3
Construction Stores Material consumed
b>
Other stores, spares & toll etc. consumed
14
-kQ=y.
Personnel & Administrative Expenses
3
b>
Finance Charges
cl
Depreciation
-
-
15
1,77,655.66
16
76.00
100.00
Total-II
Profit/Loss for the year
Less/Add : Prior Period Items net ( + / -)
1,11,089.50
54,559.oo
10,901.81
2,32,290.66
1,22,091.31
2,97,81,005.34
-91,035.31
-
17
-
(details to be given)
Profit/Loss Provision for Taxation
-
-
Net Profit / Loss
2,97,81,005.34
-
Less : Transfer to Capital Reserve
Less’: Transfer to other specific Reserve/Fund
Less/Add : Transfer to/ Transfer from
General Reserve ( + / -)
Less/Add : Surplus/Deficit brought forward
from previous year
Surplus/Deficit carried to Balance Sheet
3,99,980.00
4,91,015.31
3,01,80,985.34
3,99,980.00
For and on behalf of the Board of the Authority
Date :
New Delhi :
sd/DGM (Finance)
95
SdChairman
l&WZqNAL HIGHWAYS AUTHORITY OF INDIA
NmDdhi-110065
1, Ensaern Avemle,
SCHEDULES PO&MING PART OF THE BALANCE SHEET
AT 31ST MARCH, 1995.
Previous year
CRS.?
i>
ii)
Capital U/S 12 (8 (b>
Capital irk3 17
1’
-
-
-
-
(Additions and deductions since last balance sheet to be
shown under each of the specified heads)
0
Capitai Reserve
-
-
ii)
General Reserve
-
-
National Highways Authority of India Fund
-
-
iii)
under Seztion 18(i)
iv>
3,01,80,985.34
Credit’balance of P & L A/C
3,99,980.00
-
-
securedLQans
0
Loans from Govt. of India
-
ii)
Loans ,from Banks
-
-
iii)
Other Loans
-
-
Loans from Govt. of India
-
-
Loans from Banks
-
-
Other Loans
-
-
(Interest accrued and due to be show separately.
Nature of security to be specified.)
9
ii)
iii).
._
(Interest accrued and due to be sho& separately.
96
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1, Eastern Avenue; Mahamni Bagh, New Delhi - 110 065.
SCHEDULES FORMING PART OF THE BALANCE SHEET
AS AT 31ST MARCH 1995.
SCHEDULE - 5
r
Description of the
Rate of
lepreciatio1
Assotfl
r
Gross Block at cost
As at
1.4.94
Adjustment/
Deductions
for the
year
Total
cwtas
at
31.3.95
Depreciation
As at
1.4.94
Ior the
year
Ldjusted/
leducted
Net Block
rota1
Dep.
upto
31.3.95
As At
31.3.95
Land
1. Wa& Bfidses
Q Freehold
(l$ Leasehold
2. Iqant %
Machinery
3. Furniture
Pkture
& Electrical
fittings
&%m..a
1 4. Motor Vehicle
5. Air
Conditioned
Heaters
--
6. Office
Equipments
335J2131
7. Lab&Suwey.
IQlliptXEtltS
Total
4#7,47lm
Sd/CHAIRMAN
97
2,61,4&?.00
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1, Eastern Avenue, Maharani Bagh, New Delhi - 110 065.
._I i
SCHEDULES FORMING PART OF THE BALANCE SHEET
AT 31ST MAXH, 1995.
Pleviou.9 Year
@.>
0
Government Securities
-
-
ii)
Other than Govt. Securities (Nature to be specified)
-
-
-
-,
-
-
-
-
-
-
Current Assets, Loans & Advances
a.
Inventories
(As taken, valued & certified by the management)
(Method of valuation to be stated)
I
i>
Tools
ii)
Stores 8r Spares (at cost including in transit)
iii)
Construction Stores/Materials
iv)
Work-in&ogress (made of valuation to be stated)
b.
Sundry Debtors
(Specify separately more than six months and less than six months)
Unsecured
Considered good (specify separately more than six months)
C.
Deposka,Loans&~
Deposits
i)
ii)
Advances to Staff
iii)
Advances to Contractors
a) Mobilisation Advance
b) Material ‘Advance
iv)
Advances to Suppliers
v>
Claimsi-eczwerable
vi>
prepaid =lJAdvances Taxes
vii)
viii)
Security deposits & retention money
i$
Advance rent to MTNL
’ 98
-
-
”
.
d.
43
7,
0
ii)
Cash & Cheques in hand including stamps
current Yew
CR83
Plwknts Year
cB.>
‘-
-
1,612&
f
-
-
-
Balata~~Sched~Banks
.
On deposits accounts
3,18,617.00
3,01,10,843.00
- On current accounts
iii)
-
-
(incl. Interest accrued & due)
Balances with Non-scheduled banks
- On deposits accounts &xl. interest accrued)
-
-
- On current accounts
-
-
-
- On margin money accounts
iv>
Remittance in transit
0
Liabilities for sundry creditors
-
ii)
Other liabilities
-
iii)
Un-utilised Grant
-
iv>
Deposits held on account of others
current Liabuties
(if applicable)
-
a> Employees
-
b) Sundry parties
-
c) Contractors
-
16,754&O
_.
-
.
v
-
d) Suppliers
VI
-
2
-
-
-
Pension Contributions
-
-
Other provisions
-
-
Misc. Expend&we to the extent not written off.
-
-
Others (to be specified)
Provisions
9
Provisions for taxes
ii)
Provisions for gratuity
iii)
Provisions for Leave Salary and
99
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1, Eastern Avenue, Maharani Bagh, New Delhi - 110 065.
-scx-mD-U~Rs *ORMING P A R T op PROFIT AN~D loss A C C O U N T
FOR THE YEAR ENDING 31ST MARCH, 1995.
Chat Year
ad .
Other Income
High Charges
Grant-&aid received from
Govt. during the year
Consultancy fee etc.
Fee for service rendered
Agency charges
Surplus from seminars and training organised (Net)
Profit on sale of fixed assets written off
Misc. Receipts
Increase/Decrease in Work-in-progress
Closing Stock
Work - in - progress
kss : Opening Stock
Work - in - progress
Net Increase / Decrease
Net
Qls.)
-
-
3,00,00,000.00
-
-
-
-
750.00
Interest (Gross)
From banks on deposits
From employees on advances
from others
-Y&U
12,691.OO
12,546.OO
-
18,365.OO‘
-
-
-
-
-L
-
-
-
-
-
-
ENSES
a.
b.
C.
Work EcpaMcs etc.
Electricity Power & Fuel
Syey Expenses
Consultancy Expenses
Payment to Contractor
Escalation claims
Reppsr%Roads & Bridges
Buildings
Plant, Machinery 8r Equipment
others
Insurance:(Plant, Machinery & equipments)
Technical studies B consultancy charges
Research & Development expenses
Personnel & Other administrative expenses salaries,
wages & other staff benefit
100
-
-
-
-
-
.‘2
.
1
j
*
,.,
1
&dQlMiY@bU
aw
-Year
at83
,>a./.
.*
(
6 & bonus
Workmen st& wages t other expenses
(Detaib of salaries, aIIownaces, bonus, weIfare
expenses incurred on Members / Chairman>
Contribution to :
Provident Pund
Pension & Leave Salary
Others
Rent for office accommodation
Rates and Taxes
Repairs & maintenance - others
Insurance
Honoraria fee and other professional charges \
Agency & Commission charges
TraveUing expenses
Printing & LStationeiy
Postage & communications
Advertisement % publicity
Remuneration to Auditors
Misc. JZxpenses
1 5, ,!‘_
97,32iOO
56,349.80
-
-
-
-
798.00
-
2,200.oo
-
69,814.lO
184.00
12,904.44
240.06
-
3,941.82
-
23,151.OO
- .’
8,496.50
13,341.50
1,77,655.66
TO&l
l,ll,O@k5tJ
16 FIN0
*.
ii)
Interest
On over draft
On Loans from banks
On Deferred credits
On Bonds/Debentures
Gn Loans from Govt. of India
Discounting Charges
ii>
Guarantee Commission / Bank charges
Period AdjUatnlults
a> Debits (Item wise)
b> Credits (Item wise)
-
-
*
-
-
76.00.
i
c) Net Balance (a - b)
101
100.00
-
-
-
-
GROUPING SCHEDULE - 14 ’
i>
ii)
iii)
9
ii)
iii)
1995
Sub - Total
Total
Qzupeea)
ofupees)
El&dry .Power & Fuel
-
Water for works
Electricity for works
Power 62 Fuel (Heavy vehicles & Equipment)
Repair 81 Maintenance - Plants, Machinery & Equipment
Tyres, Tubes, Batteries as per Grouping schedule No. 2
ii) Other expenses
Construction works Plant & Machinery Heavy vehicles
Registration expenses 0Vork.s~
Registrtion expenses (Plant, Machinery / Heavy vehicles)
-
-
2
-
GROUPING SCmULE 9
0
ii)
Personnel % Other MmMstlpthreBrpenses
salules, Wages % Other Staff be&Its
Salary &Wages
31,016.OO
-
Daily wages
iii) Over Time Allowanqe
Rent for Residence/Licence fee
iv)
Bonus
VI
Incentives
vi>
vii) Transport subsidy
viii) Leave Encashment
-
31,016.O;
b.
i>
ii)
iii)
iv)
VI
w&man sraff WelEue Expemes
Medical reimbursement
,Staff Welfare :
Welfare expenses
Kitchen, Utencil & Appliances
Seminar / Training expenses
LTC
Liveries
C.
Contribution to :
0
ii)
iii)
Provident Fund
Pension & Leave salary
Others
d.
i>
ii)
R++ifS%Maintenance-t?tllm
Office Equipments
Light vehicles
Petrol, Oil & Lubricants as per grouping schedule NO. 2
Tyres, Tubes, Batteries as per grouping schedule No. 2
Others
;
ii)
Insurance
Light Vehicles
Others
f.
0
ii)
Honoraria fee & other professi~ charges
Fee of liasion work
Consultancy fee
Honoraria fee
Light & Statutory fee,
Professional charges
iii)
iv)
VI
2,550.80
22,783.OO
-
7
25,333.80
-
-
-
-
-
798.00
798.00
-
2,200.oo
-
2,200.oo
102
I
Total
Qo
Sub -Total
B@P--
-
28,183.10
41,631.OO
-
Local conveyance
Trm~&penaes hW
Travelling Expenses (Abroad)
69,814.10
h.
0
ii)
iii)
I4lna$%statkmt!lyPoclcqg8o&Campvurticetlon
Printing 8r stationery
Postage, Telegram including air freight
Telephones % Telex
-
12,904.44
285.00
3,656.82
16,846.26
ii)
I*
D
ii)
iii>
iv>
VI
Vi)
vii>
viii)
Remunerarkm to Audircu8
Audit fee
a) For taxation
b) For other services
Reimbursement of Travelling & out of pocket expenses
-
-
Entertainment Expenses
Tender bond expenses
Membership fee
Publications
Other miscellaneous expenses
Sundry balances written off
StafFrecruitment e x p e n s e s :
Deficit from Sernlnars / Trg. organised (Net)
-
-
-
‘-
7,ooo.oo
1,496.50
&
-
"'
-
-
8,496.iO
16
FINANCE CHARGES
Intemst on Deferred credits
3
Interest on deferred credits
0
ii)
Penal interest on defereed credits
b.
GruuPntec--CcKnmissian%N
Guarantee commission
0
ii) Bankcharges
-
-
-
-
76.00
-
76.00
a>
b)
PERIOD ADJUSTMENTS
Debits (Item wise)
Credit (Item Wise>
cl
Net Balance (a - b)
103
HK2t~AY.S AUTiiHaWIY o”f ZRDfA
NOTES POHMfNG PAAT OF TWB AfXOUNTS FOR THE YEAR 1994-95.
1.
Revenue grant of R&300.00 Jakhs sanctioned by Government of India, Ministry of Surface Tranport to meet the
expenditure on Establishmentof the Authority for the year was received during the year.
2.
During the year no debts, loans and advances was granted to Members / Chairman.
i>
DebtsALoans/advances due from Members/Chairman
Nil
ii>
Maximum amount due from Members/Chairman at any time during the year
Nil
3.
The”provision for gratuity has not been made for an employee during the year. The gratuity would be paid in the year
of its accrual and accounted for accordingly.
4.
No major commitments entered into by the Authority and remain to be executed as on 31.0395.
5.
The amount of leave salary and pension contribution was calculated on adhoc basis and provision made accordingly.
6:
Previous years figures have been regrouped wherever necessary.
ACCOUNTING POLICIES
1.
Grant’ received from Government of India other organisation shall be accounted for in the year of its receipt,
2.
Depreciation has been provided based on written down value method and the rates of depreciation are as per Income
Tax Rules 1962.
3.
Depreciation on additions to fixed assets have been charged for the full period irrespective of the date and month of
installation/completion.
4
Stores
and spares are written off in the year of purchase.
.
For and on behalf of the Board of the Authority.
sd/DGM (Finance)
Date :
New Delhi
104
sd/Chairman
I.
The Swrttrry to the Government:of
Ministry of Surface Transport,
Transport Bhawan,
Swwd +@TcF;, r 8
ia;, ,
.
/
Subject :
,Authority of India;
Sir,
I am to for%vard herewith a copy of the accounts of the Natibnsl Highy~ays Authority of India for the year’199596 duly
certified together with the Audit Report thereon for necessary &ion under Section 24 of the National Highways Authority
’
of India Act, 19E18.
2. It is requested that the date of presentation of the Accounts and the Audit Report to Parliament may kindly,be intimated.
After the Report is presented to Parliament, 25 copies of these documents as presented may kindly be furnished to this office
and one copy may also be sent to the office of the Comptroller and Auditor General of India.
3. The receipt of this letter may kindly be acknowedged
’
Yours faithfully,
Sd/CRekha Gdpta)
Principal Director of Commercial Audit
& Ex-Officio Member, ‘Audit Board - I,’
New Delhi1
/
N o . Rs/,4-24[9S-96/NHAI/A/Cs/89
Dated-: 25.04.97
Copy together with a copy of the Audit Report as issued to the Government of India, Ministry of Surface Transport, New
Delhi forwarded to the Chairman, National Highways Authority of India, New Delhi. It is requested that the said report
1 may kindly be treated as secret till the same is presented to Parliament as required under Section 24 of the National Highways
Authority of India A Act, 198&
i
Sd/(Rekha
Gupta)
Principal Director of Commercial Audit
-& Ex-Officio Member, Audit Board - I,
New Delhi
105
APPENDIX - IV G
1.
‘AUDIT REPORT ON THE ACCOUNTS OF NATIONAL HIGHWAYS
AUTHORI’iY OF INDIA FOR THE YEAR 1995-96.’
Introduction
The National Highways Authority of India (the Authority) was constituted on 15 June 1989 under Section 3(l) of the National Highways
Authority of India Act, 1988 (the NHAl Act) mainly to survey, develop, maintain and mange the National Highways, to construct offices
or workshops, to establish and maintain hotels, restaurants and rest rooms at or near the highways vested in or entrusted to it, to regulate
and control the plying of vehicles, to develop and provide consukancy and construction services and collect fee for services or benefits
rendered, in accordance with Section 16 of the Act.
The audit of accounts of the Authority has been conducted under Sect@ 19(2) of the Comptroller and Auditor General’s (DPC) Act, 1971.
2.
/
Capital Structure
The NHAl Act (Section 12) provides that all non-recurring expenditure incurred by or for the Central Government for or in connection
with the purpose of any National Highway or ,any stretch thereof, so vested in or entrusted to the Authority and declared to be capital
expenditure by the Central Government, would be treated as-Capital provided by the Central Government to the Authority. No other
source of additional cspital by Central Government or otherwise was provided in the Act. Since its incorporation (1989-901, no national
highway or stretch thereof was vested in or entrusted to by the Government to the Authority in terms of Section 11 of the Act. Therefore,
there was no capital at the end of the year.
3.
Fund
The Act provides for creation of the National Highways Authority of India Fund (NHAl Fund) into which shall be credited grants, loans,
borrowings and any o.ther sum received by the Authority. Expenses of the Authority in discharge of its functions, expenditure on establishment
and other expenses are to be met from this Fund having regard to the purpose for which such grants, loans or borrowings are received.
4. Source of Income
Though it was stated by the Authority that it had become operational from February 1995, yet there was no significant business activity this
year except invitation of some tenders. The Authority incurred an expenditure of Rs. 168.77 lakhs and earned income of Rs. 41.57 lakhs
from sale of tender documets besides interest of Rs. 7.97 lakhs.
5.
Summarized Financial Results
The summarised financial results of the Authority during the last three years were as under :
LIABILITIES
a.
b.
C.
d.
e.
f.
,!.e
EC
h.
1.
j .
k.
1.
Capital
Reserves & Surplus
Gmnts
Borrowing
Current Liabilities & Provisions
(excluding Provison for gratuity)
Provision for gratuity
Toa
1993-94
-
1994-95
-
1995%
4.00
-
301.81
-
332.58
2,lSO.OO
-
0.17
-
4.24
-
37.46
-
4.17
(z;‘ASSBTS
il..,Flxed Assets - Gross Block
~: : Less Accumulated Depreciation
Net Block
Investments
‘Current Assets, Loans & Advances
Misc. Expenditure (Debit Balance of
profit & Loss Account)
Total
Capital employed ( i + k - e)
(a+b-1)
Net Worth
Working Capital ( k - e >
1,45
0 . 4
0.98
3.19
4.17
4.00
4.00
3.02
,106
306.0s
7
5.93
1.02
4.91
301.14
306.05
3 0 1 . 8 1
301.81
296.90
-
2,520.04
112.87
20.78
92.09
2,427.95
2,520.04
2,482.58
332.58
2,390.49
/-
6. Liquidity
The percentage of Current Assets to Current Liabilities, which is a measure of liquidity, increased from 1876.5 at the end of 1993-94 to
7,118.2 at the end of the year 1994-95 but decreased to 6,481.4 at the end of the year 1995-96.
7.
solxces and udlfsaflon of l%lnds
Funds amounting to Rs. 2,200.54 lakhs from internal and external sources were generated and utilised by the Authority
during the year as under :
AMOUNT
CRS.hLdCW
PARTICULARS
SourcesofPunda
Funds from operation
Profit before tax
Add Depreciation
30.77
19.77
Capital Grants received from Government
of India (including Rs. 2000.00 lakhs for
Asian Development Bank III Project Grants)
Total
50.54
2,150.OO
2,200.54
utiRsationofFunds
I
Addition in fixed assets
Addition in working capital
106.95
2,093.59
Total
8.
2,200.54
General
The Authority has not prepared its Accounting Manual and Tariff for services, and has also not introduced systems of
internal audit during the year.
COMMENTS ON ACCOUNTS
Balance Sheet
sources of Funds
Reserve and Surplus (Schedule 2 )
NHAl Fund Account - Rs. 332.58 lakhs
The above includes Rs. 60.44 lakhs being the unspent balance kept by the Authority for purchase of office building. As this portion
1.
of grant relates to capital nature as permitted by the Government of India, it should have been shown as capital grant. This has resulted in
the overstatement of Reserve and Surplus NHAI fund and corresponding understatement of capital grant by Rs. 60.44 lakhs.
Application of Funds
Fixed-Assets (Gross BlockI - Rs. 112.87 labs (Schedule 5)
The above includes computers cost of which has been overstated by showing Rs. 57.21 lakhs in place of Rs. 52.45 lakhs. This has
2.
resulted in overstatement of assets (Gross) by Rs. 4.76 lakhs, depreciation by Rs. 1.19 lakhs with corresponding overstatement of liabilities
by Rs. 4.76,lakhs and understatement of profit by Rs. 1.19 lakhs.
107
‘Current Assets, Loans & Advances (Schedule 7)
Cash%Bankbalances
Balancea with Scheduled Bank
\
Deposits accounts (including interest accrued and due) - Rs. 385.95 lakhs
on current accounts - Rs. 2,010.69 labs
3. The balance in deposit accounts includes Rs. 300 lakhs kept in a current account. This has resulted in overstatement of balance in deposit
accounts and understatement of balance in current accounts.
cashandJ3ankbalan~
cash and Cheque In hand - Rs. 1.24 hkhs
4. The above includes Rs. 0.63 lakh towards advances sanctioned and disbursed to staff/project directors, but shown as
cheques/cash in hand. This has resulted in overstatement of cash and cheques in hand and understatement of deposits, loans
and advances - advances to staff by Rs. 0.63 lakh.
Other Income (Schedule 11)
Grants in Aid from Govt. of India - Rs. 150.00 lakhs.
<
5. The above amount represents the grant-m-aid sanctioned and released by the Govt. of India to the Authority for meeting the establishment
expenditure of the Authority for the year 1995-96. The amount of grant should have been credited to the NHAI Fund as required under
Section 18 of the NHAI Act and net expenditure of Rs. 119.23 lakhs met out of it. This has resulted in the overstatement of Other Income
by Rs. 30.77 1akh.s besides nonobservance of the provision of the Act.
Personnel and Admn. Expenses - (Schedule 15)
Postage and Communication - Rs. 8.16 lakhs
6. The above does not include Rs. 0.80 lakh being the amount payable in respect of telephone expenses upto March 1996. This has resulted
in the understatement of other liabilities and overstatement of profits by Rs. 0.80 lakhs.
Personnel and Admn. Expenses - (Schedule 15)
Hcmoraria Fee and other Professional Charges - Rs. 18.79 lakhs
7. The above does not include Rs. I.05 lakhs being the professional charges for the period from 22.1.96 to 31.3.96 payable to a consultant.
This has resulted in the understatement of liabilities and overstatement of profit by Rs. 1.05 lakhs.
Persomxl & Other Admhistmtive Expenses - Salaries, wages 8s
other staff benefits - Es. 19.13 lakhs (Schedule 15)
chairman & Members - Rs. 5.31 lakhs.
The above does not include
8(i)
leave salary and pension contribution (amount not ascertainable) of Chairman and Member (F&A) payable to the lending
department as provided for in their terms and conditions of appointment.
0
an ..$amount of Rs. 0.11 lakhs regarding leave salary and pension contribution in respect of Member Q which has been clubbed
with the pension and leave salary contribution payable in respect of other staff.
Notes forming part of Accounts (Schedule - 18).
90
The Authority has been maintaining office and guest house in a residential building. It has not disclosed the contingent liability
of the Authority as per the agreement in respect of any charges payable to Municipal Corporation of Delhi/Delhi Development
Authority or any other statutory organisation for unauthorised use of residential accommodation for office/guest house purposes.
108
.uo
The Authority has neither been exempted from payment of income tax nor has made provision for income tax nor has disclosed
this fact in the accounts.
_I
~P~~Sclled~E~
‘j,
@@ountlng
Policy No 1 regarding accountal of grants Geceived from Govt. of India and other organisations on receipt basis is
0
not m conformity with the generally accepted accounting principles. The Authority has assured that it would follow the accrual
system of accounting in respect of grants from 1996-97.
1
UiYThe Aaccmt@ Policy (No. 3) of e~~depre&dm onfixed assets for full year irrespective of date and month of purchase
is not justified as generally accepted accounting principles provides for pro-rata depreciation.
General
11
(i> Physical verification’of (i> cash, (ii) fored assets and (iii) stores has not been done during the year.
(ii) The Company has not been regular in depositing the ‘Tax deducted at Source’ in time with the Tax authorities.
QtD The Grant register is incomplete since the expenditure incurred against the grant has not been recorded therein.
Sd/-(Rekha G u p t a )
Principal Director of Commercial Audit
And Rx- Officio Member, Audit Board - I
New Delhi
Date 25.4.1997
Place : New Delhi
I have examined the foregoing Accounts and Balance Sheet of the National Highways Authority of India. I have obtained all the information
and explanations that I have required and subject to the observations in the separate Audit Report, I certify as a result of my audit that, in
my opinion these Accounts and Balance Sheet are properly drawn up so as to exhibit a true and fair view of the state of affairs of the
Authority according to the best of my information and explanations given to me and as shown by the books of the Author&.
Sd/(Rekha Gupta)
Principal Director of Commercial Audit
And Ex- Officio Member, Audit Board - I
New Delhi
Date 25.4.1997
Place : New Delhi
MANAGEMENT REPLIES TO AUDIT REPORT ON ACCOUNTS
FOR THE FINANCIAL YEAR 1995-96
.
Sl. No. 1 to 8 is irhrmatory.
8.18.2-
Noted for compliance in future.
Necessary correction has since been carried out in the accounts for the year 1996-67
8.3- “” Due classification/correction has been carried out in the accounts for the year 1996-97.
0.4Necessary rectification has been carded out in the accounts,of 1996-97
The entire revenue grant received during the year has been treated as the income of the Authority and the surplus grant left out
8.5after meeting the various expenditures have been transferred to the NHAI fund account.
8.6&~8.7~ Noted for compliance in future.
Necessary provision has been made in the accounts of 1996-97.
a m The salary and other perquisite of Chairman and Members of the Authority will be shown henceforth distinctly.
Els(#)a9ab
[email protected](i&
Noted for compliance in future.
The Authority has applied for Tax exemption and our application is pending with Central Boardof Direct Taxes,
To conform to the accrual concept of accounting, in the 1 lth Board meeting held on 24.1.97, changes in accounting policy have
been made for accounting of grants on accrual basis instead of cash basis.
This is in conformity to the accounting policy of the Authority.
$.ll(i to iii&Noted for compliance in future.
109
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1, Eastem. Avenue, Maharmi Bagh, New Dtilhj - 110 065.
BALANCE SHEET AS AT 31ST MARCH 1996
PARTICULARS
SCHEDULE
a
a,
CURRENT
YEAR aw
al
I.
&ofpuada
1.
Shareholda’s fund
3
Capital
1
b>
Reservers & Surplus NHA Fund A/C
2
3,32,57,984.00
2.
GEUltS
3
ADB-III including grant for seting up PIUS
3
20,00,00,000.00
b>
Capital
3.
.Borrow@s
4
Total
-
1,50,00,000.00
-
PREVIOUS
YEAR au
(4
3,01,80,985.34
-
24,82,57,984.00
3,01,SO,985.34
of-
II.
1.
PlxedAssets
5
as
Gross Block
1,12,87,322.00
5,92,818.81
b>
Less : Depreciation
20,78,482.00
1,01,789.81
cl
Net Block
8
2.
Capital Work in Progress
92,08,840.00
-
4,91,0?9.00
-
Invee.t,rnent CAt cd
6
-
-
3.
currcntAt?aets,LoaMdAdvance
7
3
Inventories
b)
Sundry Debtors
cl
Deposits, Loans & Advances
29,50,564.00
8
Interest accrued on Deposite
56,297.OO
e)
Cash 62 Bank Balance
-
23,97,88,093.00
2,ooo.oo
3,01,12,455.66
Less : cklrmlt Iiabultie!s and Pmvisbns
3
Liabilities
8
36,22,556.00
b>
Provisions
9
1,23,254.00
4.
Misc. Expenditure (to the extent not written off)
5.
Pro& % Loss Account (Debit balance, if any)
6.
i%+son-
Net Current Assets
T&al
4,24,499.32
-
10
23,90,49,144.00
-
2,%,89,9%.34
-
18
24,82,57,9&1.00
3,Ol,SO,985.34
For and on behalf of the Board of the Authority
Schedules 1 to 18 and Accounting Policies
form part of Accounts.
Date :
New Delhi
Sd/Member (Finance)
110
Sd/Chairman
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1,Ila6tem~,EidrhorpnlBa$h,NcwDelhi-110065.
PROFIT ‘AND Lhhi &X%@JNT FOR THE YEAR
ENDING’ ’ SiST IWRCH, 1996
MWIWULARS
B
Value of Work done
-
b)
Other income
11
cl
Interest (Gross)
12
Not Increase/Decrease in
13
CD
CURRENT
SCNESDULE’
PREVIOUS
1,91,57,373.00
7,96,623.00
-
3,00,00,750.00
12,546.OO
-
Work-in-progress (+) / (-1
T o t a l - I
3
Construction Stores Material consumed
b)
Other stores, spares &to& etc. consumed
1,99,53,996.00
-
work&qcnm
Personnel 62 Administrative Expenses
3
b)
Finance Charges
cl
Depreciatiov
-
-
14
1,76,493.00
15
1,47,20,244.00
1,77,655.66
16
3,568.OO
76.00
Totzl-II
Profit/Loss fbr the year
17
Less/Add : Prior Period Items net ( + / 4
3,00,13,296.00
19,76,692.00
54,559.OO
1,68,76,99%Oi
2,32,290.66
30,76,999.00
-
2,97,81,00%34
-
-
-
30,76,999.00
-
2,97,81,005.34
-
-
-
-
-
(details to be given)
i
Less/Add : Provision for taxation
Net Profit
Less : Transfer to Capital Reserve
Less : Transfer to other specific Reserve/Fund
Less/Add : Transf& to/ Transfer from
General Reserve ( + / -1
Less/Add : Surplus brought forward
from previous year
3,01,80,985.00
3,99,980.00
Surplus carried to Balance Sheet
3,32,57,984.00
3,01,80,985.34
For and on behalf of the Board of the Authority
Place : New Delhi
Date :
%I/Member (Finance)
111
SdChairman
‘,
NATIONAL HEGHWAYS
..i,,
*’ AUTHORITY OF INDIA
l,tih&,
l%&,NcwDclhi-110065
THE IQQANCE SWBET
, 1996. -
SCHBDUj.JT$ i?O
I,
1
Current Year
PiWW6YW
0
Capital U/S 12 (i) 03)
-
-
ii)
Capital u/s 17
-
-
-
additions and deductions since last balance sheet to be
shown under each of the spkified head.9
0
capital Reserve
ii)
General Reserve
Y
-
iii)
National Highways Authority of India Fund
3,32,57,984.00
under Section 18(i)
iv)
-
Credits balance of P t L A/C
-
3,01,80,985.34
-
m---3
0
ADJ3-III including grant
foi setting up of PIUs
20,00,00,000.00
-
1,50,00,000.~0
-
ii>
Capital Grant
i>
ii)
Loans from Govt. of India
-
-
Loans from Banks
-
-
iii)
Other Wns
-
-
(Interest accured and due to be shown separately
Nature &Security to be specified)
112
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1, Eastern Avenue, Mabanmi Bagh, New Delhi - 110 06f5.
/
SCHULE FORMING PART OF THE BALANCE SHEET
AS AT 31ST MARCH 1996.
ULE - 5
T
Asat
TOtid
m
w
1.4%
3l3%
L a n d
1, Roads,
Bridges
0 Freehold
0 kuehold
2. Computer
3. Furniture
Fixture
& Electrical
fittings
and
Installations
25%
57,20,926.00
57,20,926.00
23,#,564.00
26,07,262.00
10,77,900.00
10,77,900.00
1,30,232.01
l4,30,232LC
ww94.00
_/
10%
I,57,698.0
28J58.00
,57,91om
23,21,1%,00
4. Motor Vehicl
5. Air
Conditioners
Heaters
6. office
Equipments
10%
10%
1,35,121.C
15,%,113.ac
$2,819.0
wGwo3.0
-
,07,790.00
18,81,234.00
73,632.00
.,so,76o.a
1,12,87,322.0
.,01,790.00
?,76,692.0
7. Lab B survq
Equipments
Total
Sd/CHAIRMAN
113
16,[email protected]
-
9vl8AMo.00
NATIONAL HIGHWAYS AUTHORITY OF INDIA
1, Eastern Avenue, Maharani Bagh, New Delhi - 110 065.
SCHEDULES FORMING PART OF THE BALANCE iHEET
A T 3 1 S T ItMlK%i, 193%.
I!lvdmmtcAtd
0
ii)
Current Year
Previous Year
CR83
as3
-
Government Securities
Other than Govt. Securities (Nature to be specified)
Total &!hedule - 6I
(
-
tIhlrim~LQans&a.
Inventories
D
ii)
T o o l s
iii)
Construction Stores/Materials
(as taken, valued 62 certified by the management) (Method of valuation to be stated)
iv)
-
Stores & Spares (at cost including in transit)
-
-
Work-in-Prograss (mode of valuation to be stated)
Sub - Total (a>
b.
sundry Debtors
(Specify separately more than six months and less than six months)
-
-
-
-
1,29,135.00
-
-
a) Mobilisation Advance
-
-
b) Material Advance
-
-
Uneecwd
Considered good (specify separately more than six months)
sub total t.l$
C.
Depod,Loans&Advances
i)
ii)
Deposits
iii)
Advances to Contractors
iv)
VI
Advances to Staff
Advances to Suppliers
Claims recoverable
4
prepllidv
v i i )
AdvancesTaxes
viii)
Security deposits & retention money
irq)
Advance rent to MTNL
-
5,89,779.00
-
7,825.OO
-
13,49,625.00
-
-
8,74,200.00
-
-
29,50,%4.00
Sub Total cc>
114
cJum?nt Year
-
i
0
C&I % Cheques in hand including stamps
3
ftalances with schedded l3anks
1,612.66
1,24,141.00
-
2
3,85,94,520.00
On deposits accounts Oncl, Interest accrued & due)
20,10,69,432.00
-
- On current accounts
iii)
-
56,297.OO
butnatduc&xdqc&
d. ^
pfevicnM Year
Balances with Non-scheduled banks
-
3,01,10,843.00
-
- On deposits accounts &cl, interest accrued)
- On current accounts
- On margin money accounts
iv)
-
Remittance in transit
23,97,EW93.Oa
Sub Total (e)
3,01,12,455.66
8
i)
i i )
iii)
iv)
v>
Current Ubilities
Liabilities for sundry creditors
Other liabilities
Un-utilised Grant
Deposits held on account of others (if applicable)
a) Employees
b) Sundry parties
c) Contractors
d) Suppliers
Others (to be specified)
Total(Scheduk8)
-
33,61,935.00
-
-
l&463.00
-
2,42,158.00
-
.
‘-,
-
36,22,!556.00
9
Pwvisions
0
Provisions for taxes
-
ii)
Provisions for gratuity
-
iii)
Provisions for Leave Salary and Pension Contributions
i v )
1,23,254.00
T
Other provisions
Total (Schedule 9)
1,23,2%00
-
Misc. Expenditure to the extent not written off.
115
-
-
NATIONAL HIGHWAYS AUTHORITY OF iNDIA
1, Eastern Avenue, Maharani Bagh, New Delhi - 110 065.
SCHEDULES FORMING PART OF PROFIT AND LOSS ’ AC%OTJNT
FOR THE YEAR ENDING 31ST MAR&I, 1996.
Current Year
@3
-
1,50,00,000.00
-
Other Income
High Charges
Grant-in-aid received from Govt. during the year
Consultancy fee etc.
Fee for service rendered
Agency charges
Surplus from seminars and training organised (Net)
Profit on sale of fared assets written off
Misc. Receipts - Sale of tender documents
3,00,00,000.00
-
-
-
750.00
41,57,373.00
Total (Schedule 11)
1,91,57,373.00
In-(Gmd
From banks on deposits
From employees on advances
From others
Total (Schedule 12)
Net Increase/Decrease in Work-in-progress
Closing Stock
Work - in - progress
Less : Opening Stock
Work - in - progress
Net Increase / Decrease
Pmvknls Year
Qls.)
3,90,00,750.00
7,96,623.00
-
12,546.OO
-
7,%,623.00
12,546.OO
-
-
1,76,493.00
-
-
Total &hedule 13)
a
Work Expenses etc.
Electricity Power 8~ Fuel
Survey Expenses
Consultancy Expenses
Payment to Contractor
Escalation claims
Sub Total (a>
b.
Repalr%Mzintenance
Roads & Bridges
Buildings
Plant, Machinery & Equipment
-.
-
sub Total (b>
116
t2lment Year
CR%>
-yeOr
@.I
C,
-:
(Plant, .Machinery 52 equipments) Technical studies
& consultancy charges
Research % development expenses
Others
Total @chedule 14)
-
-
1,76,4!X&oO
p-efmmd%other-tiveexpewestie?3,
5vqp%otherstaffbeneflt
19,12,865.00
’
-
-8, Woees, -&bonus
WC&lIlen~%VdfUCerprnees
(Details of salaries, allowances, bonus, welfare
expenses incurred on Members / Chairman)
Contibutlon to :
P r o v i d e n t Fund
Pension & Leave Salary
Others
Rent for office accommodation
Rates and Taxes
Repairs & maintenance - others
Insurance
Honoraria fee and other professional charges
Agency & Commission charges
Travelling expenses
Printing B Stationery
Postage & communications
Advertisement & publicity
Remuneration to Auditors
Misc. Expenses
Total (Schedule 15)
56,349.80
3,37,032.00
-
-
J,23,254.00
34,71,767.00
1,55,767.OCi
'798.00
-
2,200.oo
18,78,700.00
28,50,959.00
6,57,526.00
8,15:746.00
25,16,608.00
1,47,20,224.00
69,814.10
12,904.44
3,941.82
23,151.OO
8,496.50
1,77,655X%
CE CHARGES
Interest
Onover draft
On Loans from banks
On Deferred credits
On Bonds/Debentures
On Loans from Govt. of India
ii)
Discounting Charges
ii)
Guarantee Commission / Bank charges
Total (Schedule 16)
0
-
3,568.OO
3,568.OO
SCHEDULE - 17
Prior Period Adjustments
a) Debits (Item wise)
b) Credits (Item wise)
cl Net Balance (a-b)
Total (Schedule 17)
117
*
76.00
76.00
GROUPING SCHEDULE - 14
WdErpGnses
E&IldtyPoWere&Fllel
Water for works
0
Electricity for works
ii)
i i i ) Power 8r Fuel (Heavy vehicles & Equipment)
Rep&%Ma&enance-Plants
‘- % Bquipment
Tyres, Tubes, Batteries as per Grouping schedule No. 2
9
ii)
Otherexpenses
Others
Inkrance
9
Construction works Plant & Machinery Heavy vehicles
ii)
Registration expenses (Works)
iii) Registrtion expenses (Plant, Machinery / Heavy vehicles)
-
.1,76,494.00
-
-
-
-
GROUPING SWULE 53
Salarks, Wages % Other St&Y bet&&
Salary & Wages
Chairman & Members
iii) Over Time Allowance
iv)
Rent for Residence/Licence fee
Bonus
VI
Vi)’ Incentives
v i i ) Transport subsidy viii) L e a v e Encashment -
D
ii)
Sub Total
b.
i>
ii)
iii)
iv>
VI
13,80,680.00
5,30,836.00
1,349.oo
19,12,865.00
workman staff w& Expewes
Medical reimbursement
Staff Welfare :
Welfareexpenses
Kitchen, Utencil & Appliances
Seminar / Training expenses
LTC
Liveries
Sub Total (bj
tJmrlbutton to :
0
ii)
iii)
Provident Fund
Pension & Leave salary
Others
d.
Rttpah%Malntenance-others
i>
ii)
Office Equipments
Light vehicles
Petrol, Oil & Lubricants as per grouping schedule No. 2
Tyres, Tubes, Batteries as per grouping schedule No. 2
Others
Sub Total cd>
e.
i>
ii)
-
-
(a>
C.
31,016.oo
-
31,016.OO
1.414.00
59;680.00
2,54,538.00
20,410.OO
984.00
2,550.80
22,783.OO
-
3,37,032.00
25,333.80
-
1,23,254.00
1,23,254.00
sub Total (c)
Light V e h i c l e s
Others
118
-
-
-
-
-
Sub - Total
Oo
f.
D
ii)
iii)
iv)
v)
Honorarlafee&othcrprQf~charges
-
Fee of liasion work
Consultancy fee
Honoraria fee
Legal, & Statutory fee
Professional charges
16,10,700.00
Total
@4=d
-
Sub Total (f)
9,200.OO
33,800.OO
2,25,000.00
18,78,700.00
8.
0
ii)
iii)
Travelllne Erpa;lses
Local conveyance
Travelling Rxpenses (India)
Travelling Expenses (Abroad)
Sub Total 0
15,74,651.00
3,41,555.00
9,34,753.00'
28,50,959.00
28J83.10
41,631.OO
h.
i> ‘.
ii)
iii)
Printing % stationery Postage (t Communication
Printing & stationery
Postage, Telegram including air freight
Telephones & Telex
Sub Total (31)
6,57,526.00
30,752.OO
7,84,994.00
8,15,7%.00
12,904.44
285.00
3,656.82
16,8%.26
ii)
I*
0
ii)
iii)
iv)
VI
vi>
vii)
Viii)
ix>
x>
Remuneratton to Auditors
Audit fee
a) For taxation
b) For other services
Reimbursement of Travelling & out of pocket expenses
Sub-total0
-
-Bxpenses
-
Entertainment Expenses
Tender bond expenses
Membership fee
Publications
Other miscellaneous expenses
Sundry balances written off
Staff recruitment expenses
Deficit from Seminars / Trg. organised (Net)
Security expenses
Gifts & Presents
Sub Total @ .
19,60,886.00
7,000.00
89,917.OO
6,783.OO
-
2,200.oo
2,200.oo
69,814.1.0
-
7,ooo.oo
1,496.50
-
4,48,585.00
3,437.oo
2!5,16,608.00
q
8,4%.50
ING SCHEDULE -
3
i>
ii)
b.
0
ii)
FINANCE, CHARGES
Interest on Deferred credits
Interest on deferred credits
Penal interest on deferred credits
Subtotal(a)
GuaranteeCommlsslon%BallkChvges
Guarantee commission
Bank charges
Sub Total (b>
-
-
3,568.OO
76.00
3s8.00
76iO
GROUPING SZHliQUE -
d
I-9
c)
PERIOD ADJUSTMENTS
Debits (Item wise)
Credit (Item wise)
Net Balance (a - b>
-
119
-
NATIONAL HIGHWAYS
AUTHORITY OF INDIA
NOTES PdRMING PART OF’ THE ACCOUNT FOR THE YEAR 199596.
‘.
1.
Revenue grant of Rs. 150 lakhs sanctioned by Government of India, Ministry of Surface Transport to meet the
establishment expenditure of the Authority was received during the year.
During the year specific purpose grants aggregating Rs21.50 crores were also received from Government of India
as detailed below : i>
ADB - III projects including setting up
Rs. 20.00 cror&
of Project Implementation Units
ii)
Alternative accommodation for
Rs. 1.50 crores
the Authority
Rs. 21.50 crores
The above grants were accounted for during the year.
2.
During the year no debts, loans and advances was granted to Members/ Chairman.
i>
Debts/Loans advance due .from Members /Chairman
Nil
ii)
Maximum amount due from Members/Chairman at any time during the year
Nil
3.
The provision for gratuity has not been made for employess during the year The gratuity would be paid in the
year of its accrual and accounted for accordingly.
4.
No major commitments were entered into by the Authority which remains to be executed as.on 31.03.96
5.
The amount of leave salary and pension contribution was calculated on adhoc basis and provision was made
accordingly.
6.
Previous,year figures have been regrouped wherever necessary.
7.
The Authority has moved the Central Board of Direct Taxes (CBDT) for exempting the income of the Authority
from Income Tax. Approval of the CBDT is awaited and pending the Government’s approval, no provision has
been made towards income tax during the year.
84
In the absence of any demand for audit fee from CAG no provision has been made in the books of accounts on this
account since 1989.90.
ACCOUNTING POLICIES
1.
2.
3.
4.
Grant received from Government of India and other organisation shall be accounted for in the year of its receipt.
Depreciation has been provided based on written down value method and the rates of depreciation are as per
Income Tax Rules 1962 (Appendix to Rule 5)
Depreciation on additions to fixed assets have been charged for the full period irrespective of the date and month
of installation/completion.
Consumable stores are written off in the year of purchase.
For and on behalf of the Board of the Authority
sd/Member (Finance)
New Delhi
Date :
120
Sd/Chairman
APPENDIX - V
1.
2.
7.
Professor G. V. Rao,
8.
Sh. J. P. Gupta
Member Secretary
All India Council for Technical Education
I. P. Estate, Indira Gandhi Stadium
New Delhi - 110 001
9.
Sh. Sushil And,
Director (Marketing)
Maruti Udhyog Limited
11 th Floor, Jeevan Prakash
25, Kasturba Gandhi Marg
New Delhi - 110 001.
Civil Engineering Deptt.
Indian Institute of Technology
IIT, Hauz Khas
New Delhi.
3.
4.
Sh. Chittaranjan Das,
Secretary General
All India Motor Transport Congress
16-A, Asaf Ali Road,
(
New Delhi - 110 002.
Sh. R&i Wig,
Managing Director
PHD Chamber of Commerce and Industry
PHD House, Opp. Asian Games Village
New Delhi - 110 016.
5.
Sh. B. K. Sin&,
Sr. Dy. Gen. Manager (Vehicle Service)
Tata Engg. & Loco Co. Ltd.
Sales Office : Centre - I,
World Trade Centre Cuffee Parade
Bombay - 400 005.
6.
Sh. Jagdish Khattar,
Sh. M. K. Saxena,
Director
National Institute for the
Training of Highways Engineers
174, Jor Bagh
New Delhi - 110 003.
Sh., V. D&da,
Chairman
Tourism, Civil Aviation
Transport Committee
PHD Chamber.of Commerce and Industry
PHD House, Opp. Asian Games Village
New Delhi - 110 016.
Chairman
Ansal Group
115; Ansal Bhawan
16, Kasturba Gandhi Marg
New Delhi - 110 001.
10. Dr. A. K. Gupta,
Director General
Central Road Research Institute
Mathura Road
New Delhi.
11. Sh. P. P. Dhaiwadker,
Vice President (Corporate Affairs)
Ansal Properties & Industries Ltd.
Ansal Bhawan
Kasturba Gandhi Marg
New Delhi - 110 001.
12. Sh. Suneel Sahgd,
Addl. Secretary
PHD Chamber of Commerce and Industry
PHD House, Opp. Asian Games Village
New Delhi - 110 016
121
17. Sh. Gopal Rajagopalan,
13. Sh. M. A. J. Jayaseekm,
Secretary
Federation of Indian ” , 4
Chamber of Commerce’& Industry
Federation House, Tansen Marg
New Delhi.
14. Sh. Sarangan,
Tax Consultant
No. 9, Railway Parallel Road
Nehru Nagar, Seshadripuram
Bangalore - 560‘ OdPi4,
I
15. Sh. S. S. Javali,
Ac@ocate
-
Supreme Court
C-39, Neeti Bagh
New Delhi - 110 049
16. Sh. Rohit Baluja,
President
Indian Road Traffic Education
B-128, DDA Flats, Okhla Ind. Area
Phase - I,
New’Delhi - 110 020 *”
Executive Director, IL&FS
C/o Confederation of Indian Industry
23-36, Institutional Area
Lodhi Road
New Delhi - 110 003.
18. Sh. Rarnesh G. Vasant,
President
All India Motor Transport Congress
16-A, Asaf Ali Road
New Delhi - 110 002
19. Sh. B. G. Sharma,
Secretary (PWD)
Govt. Of Rajasthan
J a i p u r
20, Sh. H. P. Jamdar
Secretary (PWD)
Govt. of Gujarat
Gandhi Nagar