SMITHFIELD TOWN COUNCIL
MEETING
SMITHFIELD TOWN HALL
TOWN COUNCIL CHAMBERS
- jnj
64 FARNUM PIKE
k;
TUESDAY,MARCH 21,2017
6:30 P.M.
6:30- 7:00 p.m. Citizens Collation
(Coffee and Refreshments)
CLOSED SESSION
Motion to convene in closed session pursuant to RI General Laws Sec. 42-46-5(a)(l), Personnel,
to interview Lynda Lisker for possible appointment to a Town Board or Commission; and
pursuant to RI General Laws Sec. 42-46-5(a)(5) Real Estate: possible land acquisition.
AGENDA
I.
Regular meeting called to order at 7:00 p.m.
II.
Prayer
III.
Salute to the Flag
IV.
Emergency evacuation and health notification
V.
Presentations: none
VI.
Minutes:
A. Move that the minutes of the March 7, 2017 Town Council and School
Committee Work Session be approved, as recorded.
B. Move that the minutes of the March 7, 2017 Town Council meeting be
approved, as recorded.
C. Move that the minutes of the March 7, 2017 Town Council meeting closed
session be approved, as recorded, and sealed.
VII.
Consider, discuss and act upon the following possible appointments:
1. Smithfield Town Moderator with a term expiring May 2018.
2. Smithfield Personnel Board with a term expiring March 2018:
■
Scott Boyd
3. Smithfield Economic Development Commission with a term expiring
March 2019:
■
Stefanie D. Howell, Esq.
VIII. Public Hearings:
A. Consider, discuss, and act upon scheduling a Public Hearing on April 4,
2017, to consider adoption of Smithfield Code of Ordinances Section 32511. Conveyance to Alexander Tavakalian.
B. Consider, discuss, and act upon scheduling a Public Hearing on April 18,
2017, to consider adoption of a Zoning Ordinance Amendment to add
Section 4.4.L. Medical Marijuana.
IX.
Licenses and Permits:
A. Consider approving the annual renewal of forty-one (41) Holiday Sales
Licenses as listed, as applied, subject to compliance with all State
regulations and local ordinances:
1. 7- Eleven Store #32614A d/b/a "7-Eleven #32614A",970 Douglas Pike
2. A & L Liquors, LLC d/b/a"B & C Liquor", 253 Putnam Pike
3. Amrah H. Siddiqui d/b/a "Shop N Go", 105C Pleasant View Avenue, Unit
#9
4. Barnes & Noble Booksellers, Inc. d/b/a "Barnes & Noble #2082", 371
Putnam Pike, Suite 330
5. Bath and Body Works, LLC d/b/a "Bath and Body Works #4713", 371
Putnam Pike
6. Benny's,Inc. d/b/a "Benny's, Inc.", 473 Putnam Pike
7. B 0 Retail, LLC d/b/a "Famous Footwear #2027", 371 Putnam Pike
8. Broadway Appliance, Inc. d/b/a "J'S Broadway Appliance & TV", 47
Cedar Swamp Road,#18
9. CALM Enterprises, Inc. d/b/a "Del's of Smithfield", 115 Pleasant View
Avenue
10. Camella J. Polseno d/b/a "Pleasant View Orchards", 141 Pleasant View
Avenue
11. Charming Charlie, LLC d/b/a "Charming Charlie", 371 Putnam Pike
12. Claire's Boutique, Inc. d/b/a "Claire's #5041", 371 Putnam Pike
13. Colbea Enterprises, LLC d/b/a "Shell #36",368 Putnam Pike
14. Cox Com,LLC d/b/a "Cox Solution Store", 371 Putnam Pike
15. Cumberland Farms,Inc. d/b/a "Cumberland Farms #1251", 353 Waterman
Avenue
16. Dave's Fruitland, Inc. d/b/a "Dave's Marketplace of Smithfield", 4 Cedar
Swamp Road
17. Dave's Marketplace of Smithfield, Inc. d/b/a "Dave's Marketplace", 371
Putnam Pike, Suite 590
18. Dick's Sporting Goods d/b/a"Dick's Sporting Goods", 371 Putnam Pike,
Suite 300
19. Dollar Tree Stores, Inc. d/b/a "Dollar Tree #4432",446 Putnam Pike
20. Flaunt Boutique, Inc. d/b/a "Flaunt Boutique", 19 Sanderson Road
21. GameStop, Inc. d/b/a "GameStop Store #4848", 371 Putnam Pike, Unit
190
22. Global Montello Group Corp., d/b/a "Fast Freddie's of Smithfield", 471
Putnam Pike
23. Green, Inc., d/b/a "Honey Nail and Spa",375 Putnam Pike,#15
24. Hai Thanh Le d/b/a "Queen Nails & Spa", 371 Putnam Pike
25. ILoveKickboxing.com Smithfield, LLC d/b/a "ILoveKickboxing.com",
400 Putnam Pike
26. James Moscatelli d/b/a "Smithfield Smoke Shop", 20B Cedar Swamp
Road
27. Mac's Liquor Mart, Inc. d/b/a "Mac's Liquor Mart", 200 Pleasant View
Avenue
28. Marylou's News,Inc. d/b/a "Marylou's Coffee", 368 Putnam Pike
29. Maxi Drug, South LP, d/b/a "Rite Aid #10259",452 Putnam Pike
30. No Risk, LLC d/b/a"No Risk Crossfit", 300 George Washington Highway
31. Old Navy, LLC d/b/a "Old Navy #6156",371 Putnam Pike
32. Quicket's, Inc. d^/a "Quicket's", 285 George Washington Highway
33. RDB Enterprises, LLC d/b/a "Cardsmart of Smithfield", 445 Putnam Pike
34. RPC,Inc. d/b/a "Rumford Pet Express",445 Putnam Pike
35. Rocky's Ace Hardware, Inc. d/b/a "Rocky's Ace Hardware", 633 Putnam
Pike
36. Slice Production, LLC d/b/a "Antiques Alley", 711 Putnam Pike
37. Speedway, LLC d/b/a "Speedway #02821",261 Putnam Pike
38. Staple's Office Superstore East, Inc. d^/a "Staple's #1255", 371 Putnam
Pike, Suite 230
39. Sterling, Inc. d/b/a "Kay Jewelers #2608", 371 Putnam Pike, Unit 325
40. The Stop & Shop Supermarket Co., LLC d/b/a "Stop & Shop
Supermarket,#705",446 Putnam Pike
41. Yankee Candle Company, Inc. d/b/a "Yankee Candle Company", 371
Putnam Pike, Unit 550
B. Consider approving the annual renewal of six (6) Bingo Licenses, as
listed, as applied, subject to compliance with all State regulations and
local ordinances:
1. Anna McCabe School PTO,100 Pleasant View Avenue (fee waived)
2. Esmond Village Tenants Association, 3 Village Drive, Apt. 112 (fee
waived)
3.
4.
5.
6.
Georgiaville Tenants Association, 20 Higgins Lane (fee waived)
Raymond C. LaPerche School PTA, 11 Limerock Road (fee waived)
St. Philip Church,622 Putnam Pike (fee waived)
Smithfield Senior Center, 1 William J. Hawkins Jr. Trail (fee waived)
C. Consider approving a new Victualling License for Enole Impex, LLC,
d/b/a "Crepe Comer",3 Commerce Street, Unit 10, with the hours of
operation to be Monday through Sunday 6:00 a.m. to 2:00 a.m., as
applied, subject to compliance with all State regulations, local ordinances,
and final approval from the State of Rhode Island Department of Health.
D. Consider approving a new Holiday Sales License for MDB-T LLC, d/b/a
"Colonial Toyota", 550 George Washington Highway, as applied, subject
to compliance with all State regulations and local ordinances.
X.
Old Business:
A. Consider, discuss, and act upon a Pilot Program for the Smithfield Youth
Soccer Association(SYSA)for temporary lights at Deerfield Park.
XI.
New Business:
A. Consider, discuss, and act upon a proposed fee schedule requested by the
Sealer of Weights and Measures.
B. Consider, discuss, and act upon authorizing a request from Ocean State
Multisport to hold a Rhode Island Sprint Triathlon event in Smithfield.
C. Consider, discuss, and act upon authorizing the purchase and installation
ofa radio communications tower on Town property on Burlingame Road.
D. Consider, discuss, and act upon adoption of a Resolution authorizing the
creation of the Smithfield Capital Lease Fund.
E. Consider, discuss, and act upon adoption of a Resolution authorizing the
financing ofthe purchase of an Elgin Pelican Sweeper Street Sweeper
through the Smithfield Capital Lease Fund.
F. Consider, discuss, and act upon adoption of a Resolution authorizing the
financing of the purchase of a John Deere 710L Backhoe through the
Smithfield Capital Lease Fund.
0. Consider, discuss and act upon a bid award for School and Town electrical
contract services.
H. Consider, discuss, and act upon the Town legal bills and possible vote
conceming retention of outside legal counsel in conflict situations.
XII.
Public Comment
XIII. Announce any closed session votes required to be disclosed pursuant to RI
General Laws, Sec. 42-46-4.
XIV. Adjournment.
AGENDA POSTED; FRIDAY. MARCH 17.2017
The public is welcome to any meeting of the Town Council or its sub-committees. If
communication assistance (readers/interpreters/captions) or any other accommodation to
ensure equal participation is needed, please contact the Smithfield Town Manager's office
at 401-233-1010 at least forty-eight(48)hours prior to the meeting.
Memorandum
DATE:
March 15,2017
TO:
Smithfield Town Council
FROM:
Carol Banville, License Coordinator
SUBJECT: Annual renewals of Holiday Sales Licenses for the March 2V^ Town Council
Meeting.
BACKGROUND:
Holiday Licenses are due for renewal the first week in April. The businesses listed below have
filed their application for renewal.
TOWN REVENUE:
The cost to renew the Holiday Sales License is $50.00 per year.
APPROVAL STATUS:
Applications are complete for approval by the Town Council.
RECOMMENDED MOTION:
Move that the Smithfield Town Council approve the annual renewal of the forty-one (41)
Holiday Sales Licenses, as listed, as applied, subject to compliance with all State regulations and
local ordinances.
1. 7-Eleven Store #326I4A d/b/a "7-Eleven Store #32614A",970 Putnam Pike
2.
3.
4.
5.
6.
7.
A & L Liquors, LLC d/b/a "B & C Liquor, 253 Putnam Pike
Amrah H. Siddiqui d/b/a "Shop N Go", 105C Pleasant View Avenue, Unit #9
Barnes & Noble Booksellers, Inc. d/b/a "Barnes & Noble U20S2", 371 Putnam Pike, Suite 330
Bath and Body Works, LLC d/b/a "Bath and Body Works #4713", 371 Putnam Pike
Benny's, Inc. d/b/a "Benny's Inc.", 473 Putnam Pike
B G Retail, LLC d/b/a "Famous Footwear #2027", 371 Putnam Pike
8. Broadway Appliance, Inc. d/b/a "J'S Broadway Appliance & TV",47 Cedar Swamp Road,#18
9. CALM Enterprises, Inc. d/b/a "Del's of Smithfield", 115 Pleasant View Avenue
10. CamellaJ. Polseno d/b/a "Pleasant View Orchards", 141 Pleasant View Avenue
11. Charming Charlie, LLC d^/a "Charming Charlie", 371 Putnam Pike
12. Claire's Boutique, Inc. d/b/a "Claire's #5041", 371 Putnam Pike
13. Colbea Enterprises, LLC d/b/a "Shell #36", 368 Putnam Pike
14. Cox Com,LLC d/b/a "Cox Solution Store", 371 Putnam Pike
15. Cumberland Farms, Inc. d/b/a "Cumberland Farms #1251", 353 Waterman Avenue
16. Dave's Fruitland, Inc. d/b/a "Dave's Marketplace of Smithfield", 4 Cedar Swamp Road
17. Dave's Marketplace of Smithfield, Inc. d/b/a "Dave's Marketplace", 371 Putnam Pike, Suite 590
18. Dick's Sporting Goods d/b/a "Dick's Sporting Goods",371 Putnam Pike, Suite 300
19. Dollar Tree Stores, Inc. d/b/a "Dollar Tree #4432",446 Putnam Pike
20. Flaunt Boutique, Inc. d/b/a "Flaunt Boutique", 19 Sanderson Road
21. GameStop, Inc. d/b/a "GameStop Store #4848", 371 Putnam Pike, Unit 190
22. Global Montello Group Corp. d^/a "Fast Freddie's of Smithfield", 471 Putnam Pike
23. Green, Inc. d/b/a "Honey Nail and Spa", 375 Putnam Pike, #15
24. Hai Thanh Le d/b/a "Queen Nails & Spa",371 Putnam Pike
25. ILoveKickboxing.com Smithfield LLC d/b/a "lLoveKickboxing.com",400 Putnam Pike
26. James Moscatelli d/b/a "Smithfield Smoke Shop", 20B Cedar Swamp Road
27. Mac's Liquor Mart, Inc. d/b/a "Mac's Liquor Mart", 200 Pleasant View Avenue
28. Marylou's News,Inc. d/b/a "Marylou's Coffee", 368 Putnam Pike
29. Maxi Drug, South LP d/b/a "Rite Aid #10259",452 Putnam Pike
30. No Risk, LLC d/b/a "No Risk Crossfit", 300 George Washington Highway
31. Old Navy,LLC d/b/a "Old Navy #6156", 371 Putnam Pike
32. Quicket's Inc. d/b/a "Quicket's", 285 George Washington Highway
33. RDB Enterprises, LLC d/b/a "Cardsmart of Smithfield", 445 Putnam Pike
34. RPC,Inc. d/b/a "Rumford Pet Express",445 Putnam Pike
35. Rocky's Ace Hardware, Inc. d/b/a "Rocky's Ace Hardware",633 Putnam Pike
36. Slice Production, LLC d/b/a "Antiques Alley", 711 Putnam Pike
37. Speedway, LLC d/b/a "Speedway #02821", 261 Putnam Pike
38. Staple's Office Superstore East, Inc. d/b/a "Staple's #1255",371 Putnam Pike, Suite 230
39. Sterling, Inc. d/b/a "Kay Jewelers #2608", 371 Putnam Pike, Unit 325
40. The Stop & Shop Supermarket Co., LLC d/b/a "Stop & Shop Supermarket #705",446 Putnam
Pike
41. Yankee Candle Company,Inc. d/b/a "Yankee Candle Company",371 Putnam Pike, Unit 550
Memorandum
DATE:
March 15, 2017
Smithfield Town Council
FROM:
Carol Banville, License Coordinator
SUBJECT: Bingo License renewals for the March 21^^ Town Council Meeting.
BACKGROUND:
The Anna McCabe School PTO, Esmond Village Tenants Association, Georgiaville Tenants
Association, Raymond C. LaPerche School PTA, St. Philip Church and Smithfield Senior Center
has submitted their applications for the renewal of their Bingo Licenses.
TOWN REVENUE:
The fee for the renewal of Bingo Licenses for Anna McCabe School PTO, Esmond Village
Tenants Association, Georgiaville Tenants Association, Raymond C. LaPerche School PTA, St.
Philip Church and Smithfield Senior Center has been customarily waived.
APPROVAL STATUS:
All paperwork is complete for Town Council approval.
RECOMMENDED MOTION:
Move that the Smithfeld Town Council approve the renewal of Bingo Licenses for the Anna
McCabe School PTO, located at 100 Pleasant View Avenue, Esmond Village Tenants
Association, located at 3 Village Drive, Apt. 112, Georgiaville Tenants Association, 20 Higgins
Lane, Apt. 102, Raymond C. LaPerche School PTA, located at 11 Limerock Road, St. Philip
Church, located at 622 Putnam Pike, and Smithfield Senior Center, located at 1 William
Hawkins Jr. Trail, as listed, as applied, subject to compliance with all State regulations and local
ordinances. Fees waived.
Memorandum
DATE:
March 15,2017
TO:
Smithfield Town Council
FROM:
Carol Banville - License Coordinator
SUBJECT: New Victualling License for Enole Impex, LLC d/b/a "Crepe Corner", for the
March
Town Council Meeting
BACKGROUND:
Enole Impex, LLC d/b/a "Crepe Comer", has applied for a new Victualling License for their
business located at 3 Commerce Street, Unit 10.
TOWN I^VENUE:
The cost of a new Victualling License is $50.00 per year.
SUPPORTING DOCUMENTS:
Copy of License Application
Copy of BCI - No Record
Copy of Permit to Make Sales at Retail
RECOMMENDED MOTION:
Move that the Smithfield Town Council approve a new Victualling License for Enole Impex,
LLC d/b/a "Crepe Corner" , 3 Commerce Street, Unit 10, with the hours of operation to be
Monday through Sunday 6:00 a.m. to 2:00 a.m., as applied, subject to compliance with all State
regulations, local ordinances, and final approval from the Rhode Island Department of Health.
Memorandum
DATE:
March 15, 2017
TO:
Smithfield Town Council
FROM:
Carol Banville - License Coordinator
SUBJECT: New Holiday License for MDB-T LLC d/b/a "Colonial Toyota", 550 George
Washington Highway for the March 21st Town Council Meeting
BACKGROUND:
MDB-T LLC d^/a "Colonial Toyota", has applied for a new Holiday License for their business
located at 550 George Washington Highway.
TOWN REVENUE:
The cost of a new Holiday Sales License is $50.00 per year.
SUPPORTING DOCUMENTS:
Copy of License Application
Copy of BCI- No Record
Copy of Permit to Make Sales at Retail
RECOMMENDED MOTION:
Move that the Smithfield Town Council approve a new Holiday License for MDB-T LLC, d/b/a
"Colonial Toyota", 550 George Washington Highway, as applied, subject to compliance with all
State regulations and local ordinances.
iimniiCo
I
STRIKERS
>^HSOSJ
Town of Smithfield. Town Council Members
Paul M.Santucci, Council President
Maxine Cavanaugh, Council Member
Suzanna L Alba, Council Member
Alberto J. LaGreca, Jr., Council Member
T. Michael Lawton, Council Member
Dear Council Members:
Please find enclosed a proposal by the Smithfield Youth Soccer Association ("SYSA")for
temporary lights at Deerfield Park. This Pilot Program is designed to provide additional time for practice
for our Competitive teams for the spring 2017 session.
The temporary lights would be used on (1) One Field and one field only. This field would be the
largest field at Deerfield Park situated next to the existing shed and road on the backside of Deerfield
Park. The reason we chose this field is It will allow for the largest amount of field space maximizing the
amount of children/players that we can train and help to see a greater return on our potential
Investment.
The actual lights themselves would be delivered, setup and broken down once time is
completed, to Deerfield by our partner of choice. United Rentals of Smithfield Rl. We felt it Important
to partner with/utilize an existing business within the town as it then keeps any dollars spent local to our
town.
Hopefully after reading through the proposal for our Pilot Program, you will see the value in the
additional training time for the children of our Town and the Smithfield Youth Soccer Association.
We respectfully ask that the Council Members consider, discuss and act upon our Pilot Program.
Respectfully Yours,
Anthony M. Bettencourt
SYSA's VP of Competitive Soccer
SO^
Pilot Program for Temporary
Lights at Deerfield Park
(Soccer)
Table of Contents
Our Objective
Our "Goal"
The Equipment
Proposed Placement of Light Towers w/Map
How long and When
Responsible "Players"
Cost
Pilot Program for Temporary
Lights at Deerfield Park
(Soccer)
Our Objective...
Our objective Is to increase the amount of training time for our players during the months of April and
May, where sunlight is at a premium based on the amount of time we can safely train.
Our "Goal"...
Our "Goal" is just as we stated in our Objective "To increase the amount of training time for our
players during the months of April and May,where sunlight is at a premium based on the amount of
time we can safely train."
There are a few factors that come into play for this initiative... The increased demand of field space of
our players within our Town Association and the sunset time.The sunset time really limits the amount
of time we have on the fields. The number offields also comes Into play here. There are a total of 5
fields set up for the spring compared to 10 for the fall. We would like to utilize 1 of the 5 fields that is set
up for the spring as the training ground for the Pilot program. We have chosen the largest of our 5 fields
to light as this will help to give the maximum amount of space where we will see the most return on our
investment.
Our goal is to set up a total of 2"banks" or "sets" of lights to light up an entire practice field. Each light
tower will be set up on the sidelines of the field. The actual position of the lights will need to be
determined by the actual coverage area of the lights when turned on. We would also engage Robert
Caine, Director of Parks and Recreation for the Town of Smithfield,for his thoughts on location and any
safety concerns.
As it comes to safety,each light tower is telescopic with additional footings that come off the sides for
additional stability. A trained member of our Association (training provided by United Rentals) will raise
the lights"up" and "down" each night to ensure there is not a safety concern while the lights are not in
use. The towers will then be chained to the wooden guardrail that runs around Deerfield Park and is '
parallel to the road at the back of Deerfield near the utility shed.
Each tower is a self-contained unit meaning there is a gas powered generator to run the light towers.
Our Association would not need to ask the Town for any sort of power because of this self-contained
unit. The SYSA would provide the gas costs to run the units.
The actual lights themselves would be delivered, setup and broken down once time is completed,to
Deerfleld Park by our partner of choice. United Rentals of Smithfleld Rl. We felt it important to partner
with/utilize an existing business within the town as it then keeps any dollars spent local to our town.
The Equipment...
United Rentals of Smithfleld has agreed to rent our Association the banks of lights on a monthly cost
basis. The units are all self-contained and run by a gas fueled generator. They are easily towed and set
up at the field and will be done by United Rentals. When the lights are on and the generator running,
the sound is less than that of a running residential lawnmower- per of United Rentals.
Please see a brief description and picture of the light tower taken from the United Rentals Website
located at:
httDs://www.unitedrentals.com/en/eQuipment/light-towers-generators/towable-light-towers/towablelight-tower-16-20kw-generator
Quick Overview
Towable Light Towers provide cost-effective floodlighting for nighttime maintenance, construction, mining and
emergency work.
CAT CLASS CODE 320-4010
Towable Liaht Tower with 16-20Kw Generator
•
Light tower plus generator in one unit
•
Each Unit can light up to 7 acres
•
Four 1,000 watt metal halide lights
•
Tower rotates 360 degrees
•
Designed for easy leveling
Proposed placement of Light Towers...
See attached drawing for proposed location. Each light tower's actual location will need to be
coordinated with United Rentals and the Input of the Town's Park and Rec Director, Robert Calne.
How Long and When...
We are looking for one field, In total, to be temporarily lit from the hours of:
• Dusk (approx.)till 9:30pm
• Monday-Friday,starting April 1®*- May 31®*
The lights will not be turned on for any time on Saturday or Sunday.There may be a need to turn the
lights on a little earlier than dusk due to light conditions as well as allowing the lights to properly warm
up for proper usage.
Responsible ''Players"...
The Smithfield Youth Soccer Association will be the party responsible for this Pilot Program.The Vice
President of the Competitive Soccer Division, Anthony M.Bettencourt, will be the single point of
contact for the Association. He will then relay any communication to the SYSA's Board of Directors for
discussion. Having one single point of contact for the Association helps to maintain consistency for all
communication.
Cost...
The total amount of cost to the Town of Smithfield would be ZERO.All costs associated with this Pilot
Program will be at the sole expense ofthe Smithfield Youth Soccer Association.
In closing, we respectfully wish for the Town Council to approve a Pilot Program for the use of
temporary lights on one field only for the Spring Session which runs from April 1**- May 3V*.
The SYSA would like to humbly thank the Town of Smithfield and the Town Council Members for its
consideration with this project.
L^>c>v^»b\o ^rsbi / /FIELD
SOCCER - SPRING 2017
DEER FIELD PARK
CONSE
Christopher Boyle
60 Pleasant View Avenue
Greenville, Rl 02828
February 15^^ 2017
Town Council
Smithfield Town Hall
64 Farnum Pike, Smithfield, Rhode Island 02917
Attention: Town Council Members
Good Afternoon,Town of Smithfield Council Members:
As your appointed. State Certified, Sealer of Weights and Measures, I, Christopher Boyle, am
proposing an increase to the current rates for the sealing of gas pumps and balance scales. After
speaking to the prior Smithfield Town Sealer of Weights and Measures, Leo Labrie, and the largest State
Certified Sealer, Anthony Goes, both parties feel as if we are behind the curve with current rates for the
sealing of scales and pumps. The town of Smithfield's current rates have not been increased in twenty
plus years, whereas thirty out of the thirty-nine towns of Rhode Island have all increased their rates to
current, competitive rates that better compensate the state and/or local sealer. Smithfield has grown to
become a prestige town with a variety of amenities that other towns fail to offer. With this rapid
growth, the time has come to increase compensation to the Certified Sealer of Weights and Measures,
for the services rendered that protect the interest of both the consumer and the establishment that is
providing the service.
Please review the attached documents that show the current rate proposal, notification of rate
increase to the State Department of Labor & Training, prior rates, current State rates, and other
supporting documents.
Sincerely,
Christopher Boyle
RECEIVED
^
MAR 10 2017
,—
OWN MANAGERS OhFICt
RHODE ISLAND
SMITHFIELD. Rl
I
[
DEPARTMENT OF TRANSPORTATIOjV
_
PARADE/EVENT PERMIT'
■-'iJiy!"
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!
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^ ^017
! .'.nAH"sC Rrr:R\/Fn .
The Rhode Island Department of Transportation has established this permit to sTreaiTittrrB-the-appi^oVat
process for parades, road races, cycling tours or other organized events on State roads and bridges.
Please fill out this application completely and mail to: State Traffic Engineer, Rhode Island Department
of Transportation, Two Capitol Hill, Providence, Rl 02903 or fax to: 401-222-3006.
Please feel free to provide any supporting documentation you feel would be important in describing
your event. Additionally, it is the permittee's responsibility to obtain approval from each city or town the
event will take place in.
Event Details:
SPit/NT
^ / sV1^/ 7
Name of Event {Parade/Road Race)
Event Date(s) and Time Period(s)
Event Route (List all affected roads. Please attach event map if available showing route.)
Cities and Towns where the event will take place.
Event Sponsor Information:
OCeA y
Name of Sponsor (Permittee)
fd%0>c
Street Address
City/Town
Contact Number
State
E-Mail
Sponsor's Authorized Representative
Title/Position
CA-rr
Street Address
City/Town
Form continues on next page
State
, Rhode Island department of transportation parad^^vent permit
I
on behalf of
(Sponsor's Representative)
O3^S
'
agree to
(Event Sponsor)
Indemnify, defend and hold harmless the State of Rhode Island, Its officers, representatives, agents, servants,
employees and successors from any liability, damages, claims and or losses arising from the Event activities of
_,Its agents or employees. Including all costs, expenses and attorney fees
(Event Sponsor)
s\<:
c
which In any manner result from or arise out of this agreement.
5
shall
(Event Sponsor)
reimburse the State of Rhode Island for any and all damages to the real or personal property of the State of
Rhode Island caused by the acts of
/
, Its agents, or employees. The State of
(Event Sponsor)
Rhode Island shall give reasonable notice of any such claim. The duties under this provision shall remain fully In
effect and binding, even where
MX
Is alleged of, or Is found to merely
(Event Sponsor)
contribute In part to the acts giving rise to the claims and/or where the State of Rhode Island Is alleged or Is
found to have contributed to the acts giving rise to the claims.
Mi
further agrees to furnish. Install and remove necessary traffic control
(Event Sponsor)
signs In accordance with state and federal specifications, and to coordinate with local traffic police officers to
direct motorists In accordance with any proposed detours.
further covenants and agrees that:
(Event Sponsor)
1) No person shall, on the grounds of race, color, sex, national origin, age or disability, be excluded from
participation In, denied the benefits, of or be otherwise subjected to discrimination In the course of the Event;
and
f
2)
J
,shall use the state highways of the Event route In compliance with all
(Event Sponsor)
Other requirements Imposed by or pursuant to 49 C.F.R. Part 21, Non-dlscrimlnatlon In Federally-Assisted
Programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964,as
amended.
In the event of breach of this non-dlscrlmlnatlon covenant, the State of Rhode Island shall have the right to
terminate the ^mlt.
.
4^
Authorize
sentatlve^ Si^ature
MUNIOPAL APPROVALS:
Pursuant to Section 31-12-12(a) of the Rhode Island General Laws of 1956, as amended, local authorities are
empowered to regulate processions and/or assemblages on streets and highways within their jurisdictional
limits, as well as to enforce applicable tra^c regulations within the reasonable exercise of police power.
Municipality:
PJ
Municipal Official (Title):
Signature:
Date: /-
Form continues on next page
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, Rhode island department of Transportation parad^/Event Permit
Municipal approvals:
Municipal Officiai fTitie):
MuniciDaiitv:
Signature:
Date:
Municipal Official fTitiel:
MuniciDaiitv:
Signature:
Date:
Municipal Official (Title):
MuniciDaiitv:
Signature:
Date:
Municipal Officiai fTitle):
MuniciDaiitv:
Signature:
Date:
Municipality:
Municipal Official (Title):
Signature:
Date:
Attach additional copies of the Municipal Approvals section as needed.
Do not fill out this section - for official use only
RIDOT approvai/denialto use State highway(S):
The State of Rhode Islai^d-approves^^nies the application. Reason for denial (If applicable):
RIDOT State Traffic Engineer
Date
Please contact RIDOT at 401-222-2694 with any questions. Your application may be denied or you may be
asked to change the Event route if the State highways on the Event route are scheduled to be under
construction on the Event date(s).
(j^/A-r<4/o,v 1Zui/
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Department of Transportation
Two Capitol Hill
Driven to get you there
Providence, Rl 02903
Office 401-222-2450
401-222-3905
Fax
MEMO:
TO:
Steve W.Pristawa, P.E.
Chief Civil Engineer
Traffic Design
FROM:
Deirdre Paiva
Manager,Project Management
DATE:
FebruaiylS,2017
SUBJECT:
Parade/ Event Permit
Bobby Doyle Summer Classic 5 Mile, Narr. 8-13-17
18^ Annual KDMF 5K,Narr. 6-11-17
Exeter Memorial Day Parade 5-28-17
Barrington Memorial Day Parade 5-29-17
East Bay Half Marathon,E.Prov. 8-13-17
RI Sprint Triathlon,Smithheld 8-05-17
Ocean State Duathlon,Quonset Pt., NK 6-25-17
The Project Management Division has completed their review ofthe parade/event
application for the places listed above. Based upon the given locations and times for the
events,it has been determined that there would be no apparent impacts on any current
projects.
DP/sc
cc: Construction Management
SMITHFIELD FIRE DEPARTMENT
"Ho JJJp P.oJe"
n
E
HEADQUARTERS. STATION NO. 1
607 PUTNAM PIKE
Robert W. Seltter
SMITHFIELD, RHODE ISLAND 02828
Chief of Department
www.smlthfleldfire.com
Tel, (401)949-1330
Fax (401)949-1192
To: Honorable Town Council
From: Chief Robert Seltzer
Date: March 15, 2017
Re; Purchase of Antenna Tower for Burlingame Road Site
Dear Town Council Members,
Attached is a quote for a self-supporting antenna tower to install on town property on Burlingame Road to
complete the POLICE/FIRE/DPW radio system upgrade.
The purchase of the antenna tower and the selection of the site meets our current and future needs.
• Burlingame Road site provides adequate height for antenna/radio system coverage throughout the
entire Town of Smithfield,
• This site also provides adequate height to connect all of our radio system microwave "links"
throughout town.
• Installation ofthese microwave links will save the Town $18,000 per year in fees that we currently
pay in phone line leases.
This project has approval by Zoning and a meeting was held with the abutting neighbors to describe the
project. We have agreed to meet the demands ofthe neighbors regarding the use of the tower for Town of
Smithfield use only(no cell phone equipment, etc.). In addition, we have agreed to camouflage the tower
to reduce its profile.
A powerpoint presentation of the project was provided to Zoning and has been included with this memo
for your reference.
Coverage ofCostfor Project: The cost of the project to be split as follows.
^ $25,720 Police Capital Funds
> $25,720 Fire Capital Funds
^ $50,000 Bryant Capital Contribution Fund
Total: $101,440
Sificerely, ^
Chief of Department
To purchase and installation of one(1)Self-Supporting Antenna Tower, for the quoted price of
■*0.00, as quoted from Beltronics, Inc. as a vendor on the MA FIR-04 master pricing agreement
which is also recognized by the Attorney GeneraTs Office in RI.
wtilLe the tnoil e^cclivp anJpronclive
dprvice and dtiailer
malie Sntithfw(d the m^eit coininiinittj to iive, maeh andpftftj.
or^anizalion to