DEFENSE LOGISTICS AGENCY
HEADQUARTERS
8725 JOHN J. KINGMAN ROAD
FORT BELVOIR, VIRGINIA 22060-6221
MEMORANDUM FOR SITE DIRECTOR, DS-FC
SITE DIRECTOR, DS-FF
SITE DIRECTOR, DS-FS
SITE DIRECTOR, DS-FR
SITE DIRECTOR, DS-FJ
SUBJECT: Defense Logistics Agency FY 15 Child and Youth Program (CYP) Inspection
Requirements
References: (a) Department of Defense Instruction (DoDI) 6060.2 Child Development Programs
(CDPs), August 5, 2014
(b) Army Regulation (AR) 608-10, Child Development Services (CDS), 15 Aug 97
DoDI 6060.2 requires that all military CDPs be certified to operate through comprehensive
inspections occurring no fewer than four times per year. To verify compliance with statutory and
regulatory policies and program requirements, three local and one higher headquarters inspection
will be conducted. The inspections must be unannounced.
Local comprehensive unannounced inspections include an annual health and sanitation
inspection, an annual fire inspection and an annual safety inspection, as well as a comprehensive
multidisciplinary team inspection. The comprehensive health and sanitation, fire, and safety
inspections will be conducted by representatives of the Site Director or Commander having
proponency for the program. For those programs that do not have local public health or
environmental health support, contact the Headquarters Child and Youth Program Manager to
request comprehensive inspection support from the DLA Child and Youth Program Nurse
Consultant and/or Environmental Health Proponent. Copies of the results of these health and
sanitation, fire, and safety inspections must be labeled as comprehensive, dated and signed by the
inspectors, and kept on file in the Child and Youth Program. The dates of the comprehensive
inspections and the names of the inspectors who conducted the inspections are reportable to
Department of Defense
The date of the multidisciplinary team unannounced self-inspection will be determined by
the Site Director to ensure integrity of the process. The local multidisciplinary team inspection will
include representatives from the following disciplines: (a) Environmental Health/Sanitation/Public
Health; (b) Fire and Emergency Services; (c) Facilities; (d) Safety; (e) Family Advocacy; (f) Child
Development/School-Age/Youth Program Specialists. The multidisciplinary team will be led by a
representative of the Site Director’s staff such as the FMWR Director or Family Support Director.
The Child Development Services Coordinator will be an active participant in the self-inspection
process. A parent representative will also be invited to participate in the multidisciplinary team
self-inspection.
The Army CYP inspection tool will be used for the multidisciplinary team self-inspection.
Each team member will be provided with subject matter checklists as well as the Army Corrective
Action Report for use during the self-inspection. Upon completion of the inspection,
multidisciplinary team representatives will outbrief the Site Director on their findings.
Multidisciplinary team members will provide a copy of their completed checklists and the
working report tab of Army Corrective Action Report to the team leader. The team leader will
review the checklists and working reports to ensure they were completed correctly and roll up the
working reports into the master report tab of the Army Corrective Action Report.
Site Directors will ensure that findings identified during all local inspections are corrected
within the prescribed timeframes. Life threatening findings require immediate remedy. Non-life
threatening findings must be remedied within 90 days from the date of discovery or the program or
parts of the program involved in the finding closed until the violation is remedied. Site Directors
must request a Waiver from the DLA Director to remain operational if the finding cannot
reasonably be remedied within the 90 day period or when a major facility renovation is required.
Multidisciplinary team self-inspections must be completed NLT 31 Dec 14. The results of
this inspection and the final corrective action report will be used by the Headquarters CYP
Inspection Team to validate compliance with program policies and standards and assess whether the
program is eligible for DoD Program Certification.
A copy of the multidisciplinary team self-inspection Corrective Action Report and cover
memo that includes the names of all inspectors must be signed by the Site Director and forwarded
to me NLT 10 April 15.
Point of Contact for this action is Ms. Peggy Hinson, DS-Q, at (703) 767-7103, DSN 4277103 or email: [email protected].
CHAMBERS.JOANN.
1009937192
Digitally signed by CHAMBERS.JOANN.1009937192
DN: c=US, o=U.S. Government, ou=DoD, ou=PKI,
ou=DLA, cn=CHAMBERS.JOANN.1009937192
Date: 2014.10.21 14:21:35 -04'00'
JOANN CHAMBERS
Staff Director
Family and Morale, Welfare and Recreation