K. Public Works Administration Public Works Organizational Chart.................................................. K-1 Public Works Administration ........................................................... K-2 Engineering and Capital Improvements Department ....................... K-4 Fleet Management Department ........................................................ K-8 Procurement & Supply Management ............................................. K-10 Public Works Administration Department ..................................... K-12 Sanitation Department .................................................................... K-14 Stormwater, Pavement & Traffic Operations Dept ........................ K-17 Water Resources Department ......................................................... K-21 City of St. Petersburg, Florida FY14 Adopted Fiscal Plan Public Works Administration Public Works Administration Total Full Time Equivalents (FTE) = 792.79 Engineering and Capital Improvements Department Total Full Time Equivalents (FTE) = 94.99 Fleet Management Department Total Full Time Equivalents (FTE) = 62.50 Procurement & Supply Management Total Full Time Equivalents (FTE) = 18.50 Public Works Administration Department Total Full Time Equivalents (FTE) = 2.40 Sanitation Department Total Full Time Equivalents (FTE) = 175.79 Stormwater, Pavement & Traffic Operations Department Total Full Time Equivalents (FTE) = 116.21 Water Resources Department Total Full Time Equivalents (FTE) = 322.40 Fiscal Year 2014 K-1 Public Works FY14 Adopted Fiscal Plan City of St. Petersburg, Florida Public Works Administration FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 48,528,715 105,488,334 11,737,601 24,646,425 48,866,306 110,363,697 11,693,044 24,443,338 49,444,846 110,232,909 14,645,716 31,254,433 49,470,868 112,140,563 15,341,697 31,254,433 48,959,881 108,941,413 13,673,801 29,809,156 50,974,718 113,938,212 10,155,080 30,133,842 3.09% 3.36% (30.66%) (3.59%) 190,401,074 195,366,385 205,577,904 208,207,561 201,384,251 205,201,852 (0.18%) FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 1,031,385 802,448 1,024,299 1,047,275 933,019 1,044,683 1.99% 0 1,214,580 651 1,140,874 0 1,214,263 0 1,240,778 0 1,152,221 0 1,227,506 0.00% 1.09% 5,276,293 5,165,610 5,270,052 5,270,375 5,316,857 5,438,931 3.20% 54,017 56,447 0 0 0 0 0.00% 3,656,894 3,623,516 3,750,693 3,830,266 3,309,227 3,544,728 (5.49%) 20,455 12,677 0 0 0 0 0.00% 11,253,624 10,802,224 11,259,307 11,388,694 10,711,324 11,255,848 (0.03%) (1,458) 236,489 8,986,867 16,818,264 0 (102) (215) 21,876 (147) 2,489,859 39,147,130 10,689,860 9,785 541,681 0 100,207,559 5,452 34,071 10,845,737 17,134,426 61,804 (6) 0 4,147 0 980,403 38,386,474 11,408,312 0 494,855 2,711 105,205,775 0 0 9,364,538 17,591,015 0 0 0 0 0 5,841,300 39,753,286 13,552,634 0 489,250 0 107,726,574 0 0 9,787,722 17,873,482 11,128 0 0 0 0 6,146,404 40,055,931 13,578,301 0 492,422 0 108,873,476 0 0 9,786,133 16,487,269 0 0 0 71 0 4,579,510 40,738,853 13,128,051 0 497,177 0 105,455,863 0 0 8,236,058 17,483,681 0 0 0 0 0 2,591,500 41,366,924 12,459,282 0 517,628 0 111,290,931 0.00% 0.00% (12.05%) (0.61%) 0.00% 0.00% 0.00% 0.00% 0.00% (55.63%) 4.06% (8.07%) 0.00% 5.80% 0.00% 3.31% Total Non-General Funds 179,147,450 184,564,161 194,318,597 196,818,866 190,672,927 193,946,004 (0.19%) Total Budget 190,401,074 195,366,385 205,577,904 208,207,561 201,384,251 205,201,852 (0.18%) FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 0 35,232 22,165 399,209 0 0 84 41,747 22,535 19,940 3,762 0 0 35,000 19,500 0 0 0 0 35,000 19,500 0 0 0 0 50,000 26,000 0 0 318,496 0 40,000 26,000 0 0 347,000 0.00% 14.29% 33.33% 0.00% 0.00% 0.00% 0 0 135,000 135,000 0 0 (100.00%) 99,414 289,803 315,458 262,967 218,325 340,398 218,325 340,398 200,000 75,000 205,000 315,398 (6.10%) (7.34%) Budgetary Cost Summary Wages And Benefits Services And Commodities Capital Transfers Out Total Budget Appropriations By Fund/Department General Operating Fund Engineering And Capital Improvements Department Fleet Management Department Procurement & Supply Management Public Works Administration Department Sanitation Department Stormwater, Pavement & Traffic Operations Department Water Resources Department Total General Operating Fund Non-General Funds Airport Operating American Recovery & Reinvestment Act Equipment Replacement Fleet Management Home Program Information & Communication Services Marina Operating Neighborhood Stabilization Program Port Operating Sanitation Equipment Replacement Sanitation Operating Stormwater Utility Operating Sunken Gardens Supply Management Tropicana Field Water Resources Revenue Sources Taxes Franchise Contractors Permits Other License And Permits Federal Grants State Grants State Shared Street Lighting Shared State Revenue State Traffic Signal Reimburse Shared State Fuel Tax Rebates Grants From Other Local Units Public Works K-2 Fiscal Year 2014 City of St. Petersburg, Florida FY14 Adopted Fiscal Plan FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change General Government Physical Environment Charges Other Charges For Services Traffic And Parking Interest Earnings Rents And Royalties Special Assessment Sale Of Fixed Assets Sale Of Surplus Material Misc Revenue General & Administrative Department Charges Other Charges Transfer From Water Cost Stabilization Transfer From Sanitation Operating General Fund Utility Tax Revenue Fleet Management Supply Management Sanitation Operating Water Resources Stormwater Utility Operating Equipment Replacement Information & Communication Services Sanitation Equipment Replacement Airport Operating Health Insurance Neighborhood Stabilization Program School Crossing Guard General Liabilities Claims Home Program Sunken Gardens American Recovery & Reinvestment Act Tropicana Field Port Operating Marina Operating 15,362 146,950,564 678,373 (256) 747,666 13,248 360,392 1,216,714 496,426 (244,063) 656,928 19,921,580 (21) 233,784 3,500,004 10,134,717 348 (416,574) 505,423 (1,564,009) 3,862,653 (1,579,576) 4,833,795 (102) (1,062,517) (1,458) (40) 21,876 28,000 100 0 9,785 236,489 0 (147) (215) 8,424 152,635,067 622,534 (10) 517,986 12,523 478,209 502,370 429,237 (1,219,381) 656,928 20,419,673 32 0 2,000,004 9,459,592 14 (105,906) 543,160 (1,909,985) 4,201,914 (582,126) 6,948,232 (6) (1,080,712) 5,452 (66) 4,147 54,000 0 61,804 0 34,071 2,711 0 0 16,000 153,289,064 619,000 0 775,650 10,000 0 207,000 371,000 (267,000) 656,928 23,055,359 0 1,500,000 4,500,000 9,971,054 0 155,245 (35,750) (360,590) 3,823,395 1,502,917 3,728,899 0 1,311,510 0 0 0 0 0 0 0 0 0 0 0 16,000 153,289,064 619,000 0 775,650 10,000 0 207,000 371,000 (267,000) 656,928 23,055,359 0 1,500,000 4,500,000 10,100,441 0 437,712 (32,578) (57,945) 4,970,297 1,528,584 4,152,083 0 1,616,614 0 0 0 0 0 11,128 0 0 0 0 0 151 150,579,150 721,288 0 481,490 41,936 671,363 934,765 423,899 (219,058) 656,928 21,015,483 0 1,500,000 4,500,000 8,681,200 0 420,925 467,288 (92,949) 4,967,474 1,222,639 3,690,751 0 49,849 0 0 71 0 112 0 0 0 0 0 0 5,000 157,326,099 598,000 0 708,968 10,000 350,000 244,000 384,000 (407,000) 656,928 23,026,842 0 1,308,000 4,500,000 9,506,920 0 (356,799) 497,628 967,526 3,764,181 351,397 2,820,264 0 (1,993,500) 0 0 0 0 0 0 0 0 0 0 0 (68.75%) 2.63% (3.39%) 0.00% (8.60%) 0.00% 0.00% 17.87% 3.50% 52.43% 0.00% (0.12%) 0.00% (12.80%) 0.00% (4.65%) 0.00% (329.83%) (1491.97%) (368.32%) (1.55%) (76.62%) (24.37%) 0.00% (252.00%) 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Total Revenue 190,401,074 195,366,385 205,577,904 208,207,561 201,384,251 205,201,852 (0.18%) FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2014 Adopted FY 2014 Change Engineering and Capital Improvements Department Fleet Management Department Procurement & Supply Management Public Works Administration Department Sanitation Department Stormwater, Pavement & Traffic Operations Department Water Resources Department Total Full-Time FTE 65.00 69.00 18.00 5.00 172.44 117.00 323.00 64.00 69.00 18.00 2.00 172.19 115.00 323.00 63.00 64.00 18.00 2.00 171.19 115.21 322.00 64.00 62.00 18.00 2.00 171.19 116.21 321.00 1.59% (3.12%) 0.00% 0.00% 0.00% 0.87% (0.31%) 769.44 763.19 755.40 754.40 (0.13%) Engineering and Capital Improvements Department Fleet Management Department Procurement & Supply Management Public Works Administration Department Sanitation Department Stormwater, Pavement & Traffic Operations Department Water Resources Department Total Part-Time FTE 30.70 0.00 0.50 0.75 3.00 2.00 1.00 30.85 0.00 0.50 0.50 4.60 3.20 1.40 30.50 0.00 0.50 0.40 4.60 3.20 1.40 30.99 0.50 0.50 0.40 4.60 0.00 1.40 1.61% 0.00% 0.00% 0.00% 0.00% (100.00%) 0.00% 37.95 41.05 40.60 38.39 (5.44%) 807.39 804.24 796.00 792.79 (0.40%) Revenue Sources Position Summary By Department Total FTE Fiscal Year 2014 K-3 Public Works FY14 Adopted Fiscal Plan City of St. Petersburg, Florida Public Works Administration Engineering and Capital Improvements Department Department Mission Statement The mission of the Engineering and Capital Improvements Department is to provide proficient survey, mapping, engineering and architectural design, and construction inspection services for capital improvement and major maintenance projects; plan, design, and construct facilities and improvements of the highest quality in the most cost effective manner for the residents and visitors of St. Petersburg; and provide courteous and timely processing of permit applications. Services Provided The Engineering and Capital Improvements Department provides the following services: • Plans, designs, and manages construction projects for city roads, infrastructure, and facilities. • Administers major maintenance programs for roadways, bridges, and sidewalks. • Maintains and improves the transportation system for the safe and efficient movement of people, goods, and services. • Issues permits for work within city rights-of-way. • Regulates developments for stormwater runoff; administers the Stormwater Utility and city's National Pollutant Discharge Elimination System (NPDES/MS4) Permits. • Compiles and updates city infrastructure records using GIS computer systems. • Administers the school crossing guard program. • Develops and administers a comprehensive capital improvement program for selected city facilities. Budgetary Cost Summary Wages And Benefits Services And Commodities Capital Total Budget Appropriations By Fund/Program General Operating Fund Engineering Capital Improvements Program Engineering Support Program School Crossing Guards Program Totals for General Operating Fund American Recovery & Reinvestment Act Engineering Support Program Housing Trust Funds Program Totals for American Recovery & Reinvestment Act Home Program Engineering Capital Improvements Program Housing Trust Funds Program Totals for Home Program FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 1,494,649 413,577 223,541 1,394,446 486,936 64,567 983,852 267,192 (6,745) 983,852 417,554 4,383 1,129,508 347,974 (1,761) 1,091,134 582,769 780 10.90% 118.11% (111.56%) 2,131,767 1,945,949 1,244,299 1,405,789 1,475,721 1,674,683 34.59% FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 30,585 (84,590) 0 80 (101,363) 0 0.00% 220,753 780,047 153,852 733,186 339,000 685,299 361,386 685,810 372,421 661,961 339,000 705,683 0.00% 2.97% 1,031,385 802,448 1,024,299 1,047,275 933,019 1,044,683 1.99% 231,554 4,935 22,635 5,363 0 0 0 0 0 0 0 0 0.00% 0.00% 236,489 27,998 0 0 0 0 0.00% 0 61,685 0 11,128 (209) 0 0.00% 0 1 0 0 135 0 0.00% 0 61,686 0 11,128 (74) 0 0.00% 20,279 0 0 0 0 0 0.00% 9,785 0 0 0 0 0 0.00% Neighborhood Stabilization Program Housing Trust Funds Program Sunken Gardens Sunken Gardens Program Tropicana Field Tropicana Field Program Water Resources Administrative Support Services Engineering Support Program 0 2,711 0 0 0 0 0.00% 432,961 183,182 515,131 229,272 0 0 72,946 0 246,770 135,407 0 0 0.00% 0.00% Totals for Water Resources 616,143 744,402 0 72,946 382,177 0 0.00% Public Works K-4 Fiscal Year 2014 City of St. Petersburg, Florida FY14 Adopted Fiscal Plan FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 219,504 247,205 220,000 220,000 103,175 630,000 186.36% 0 54,440 0 54,440 57,424 0 0.00% (763) (694) 5,059 0 0 0 0 0 0 0 0 0 0.00% 0.00% (1,458) 5,059 0 0 0 0 0.00% (215) 0 0 0 0 0 0.00% (147) 0 0 0 0 0 0.00% 2,131,767 1,945,949 1,244,299 1,405,789 1,475,721 1,674,683 34.59% FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 0 35,232 22,165 14,646 (8,252) (256) 3,340 (27,563) 67 944,367 635,783 219,504 20,279 (1,458) 28,000 0 236,489 0 0 9,785 (215) (147) 84 41,747 22,535 8,404 9,304 (10) 0 (58,958) 0 725,341 744,402 247,205 0 5,059 54,000 61,686 27,998 54,440 2,711 0 0 0 0 35,000 19,500 16,000 16,000 0 0 0 500 937,299 0 220,000 0 0 0 0 0 0 0 0 0 0 0 35,000 19,500 16,000 16,000 0 0 0 500 960,275 72,946 220,000 0 0 0 11,128 0 54,440 0 0 0 0 0 50,000 26,000 151 5,211 0 0 0 1,000 850,657 382,177 103,175 0 0 0 (74) 0 57,424 0 0 0 0 0 40,000 26,000 5,000 20,000 0 0 0 0 953,683 0 630,000 0 0 0 0 0 0 0 0 0 0 0.00% 14.29% 33.33% (68.75%) 25.00% 0.00% 0.00% 0.00% (100.00%) 1.75% 0.00% 186.36% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 2,131,767 1,945,949 1,244,299 1,405,789 1,475,721 1,674,683 34.59% FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2014 Adopted FY 2014 Change Engineering Capital Improvements Program Engineering Support Program School Crossing Guards Program 6.00 58.00 1.00 4.00 59.00 1.00 5.00 57.00 1.00 4.00 59.00 1.00 (20.00%) 3.51% 0.00% Total Full-Time FTE Engineering Support Program School Crossing Guards Program 65.00 0.00 30.70 64.00 0.00 30.85 63.00 1.00 29.50 64.00 0.00 30.99 1.59% (100.00%) 5.05% Total Part-Time FTE 30.70 30.85 30.50 30.99 1.61% 95.70 94.85 93.50 94.99 1.59% Appropriations By Fund/Program Stormwater Utility Operating SW Utility Collection & Marine Infrastr Program Sanitation Equipment Replacement Sanitation Equipment Replacement Program Airport Operating Airport Program Engineering Support Program Totals for Airport Operating Marina Operating Marina Program Port Operating Port Program Total Budget Revenue Sources Taxes Franchise Contractors Permits Other License And Permits General Government Other Charges For Services Traffic And Parking Sale Of Fixed Assets Misc Revenue Department Charges General Fund Water Resources Stormwater Utility Operating Neighborhood Stabilization Program Airport Operating School Crossing Guard Home Program American Recovery & Reinvestment Act Sanitation Equipment Replacement Tropicana Field Sunken Gardens Marina Operating Port Operating Total Revenue Position Summary Total FTE Fiscal Year 2014 K-5 Public Works FY14 Adopted Fiscal Plan City of St. Petersburg, Florida Notes - In FY14, the department's General Fund budget increased by 1.99%. This is mainly due to the addition of four part-time School Crossing Guards during FY13. - During FY12, $220,000 was added to the Stormwater Utility Operating Fund's budget for engineering costs charged to the Stormwater Utility Operating Fund. This item remains in the FY14 budget and was increased by $410,000 for continued study and permit compliance requirements for Total Maximum Daily Loads (TMDLs) and the Municipal Separate Storm Sewer System (MS4) Stormwater Permit. - During FY13, two part-time Senior Professional Engineer positions were deleted and a full-time Civil Engineer II position was added. Objective and Performance Measure Unit Of Measure FY 2011 Actual FY 2012 Actual FY 2013 Target FY2013 Estimate FY 2014 Adopted Accurate and Up to Date New Contract Information The objective of the Support Services Division is to provide and share accurate and up-to-date new contract information. This objective fulfills the Mayor's goal of Service. New Engineering Contracts # 131 124 120 130 130 Assist Departments and Public with Code Compliance The objective of the Support Division is to assist other departments and the public with code compliance issues for maintenance and development work in city right-of-way and to assist other departments with non-funded projects. This objective fulfills the Mayor's goals of Safety and Seamlessness. Engineering Services for Non-Funded Programs # 35 35 30 0 0 CID Active Projects vs. Closed Projects per Fiscal Year The objective of the Capital Improvements Division (CID) is to plan, design, and construct facilities and other improvements included in the multi-year Capital Improvement Program. (Note: The numbers for "CID Number of Projects Completed" and "CID Total Dollar Value of Completed Projects" is reported on completed and closed projects.) This objective fulfills the Mayor's goal of Service. CID Number of Active CIP Projects CID Number of Projects Completed CID Total Dollar Value of Active CIP Projects CID Total Dollar Value of Completed Projects # # $ $ 58 28 28,226,967 6,527,900 65 24 43,394,288 5,754,000 65 31 30,070,161 13,927,066 65 31 30,070,161 13,927,066 77 39 45,649,042 18,592,567 Complete Permit Reviews The objective of the Stormwater & Permits Division is to assist other departments and the general public in reviewing and issuing various types of permits. This objective fulfills the Mayor's goals of Service and Safety. Various Permit Reviews # 976 1,266 950 1,282 1,200 Creation of New Work Orders/Projects The objective of the Administration Division is to plan and direct project implementation through the creation of new Engineering work orders. This objective fulfills the Mayor's goal of Service. Engineering Work Orders Initiated # 146 153 144 142 140 Quality Construction Inspection Services The objective of the Construction Administration Division is to provide quality construction inspection services for major capital improvement projects. This objective fulfills the Mayor's goals of Service and Seamlessness. Engineering Inspection Services Public Works # 43 K-6 28 35 35 35 Fiscal Year 2014 City of St. Petersburg, Florida Objective and Performance Measure FY14 Adopted Fiscal Plan Unit Of Measure FY 2011 Actual FY 2012 Actual FY 2013 Target FY2013 Estimate FY 2014 Adopted Quality Testing Services The objective of the Testing Division is to provide proficient and timely testing of soils, asphalt, and concrete to ensure the quality of city infrastructure. This objective fulfills the Mayor's goal of Safety. Construction Material Testing Services # 42 42 40 42 40 Safe School Crossing Zones The objective of the School Guards Division is to assist students safely across the streets. This objective fulfills the Mayor's goals of Safety and Schools. School Crossing Zones # 57 57 56 58 58 Safe Vehicular & Pedestrian Traffic Control The objective of the Parking Revenue Meter & Lot Maintenance Division is to provide safe vehicular and pedestrian traffic control at construction sites and special events. This objective fulfills the Mayor's goal of Safety. Traffic Control at Construction Sites Traffic Control for Special Events # # 102 84 107 88 110 85 110 85 110 90 Survey Services The objective of the Survey Division is to support the Design Division by providing survey services for active engineering projects. This objective fulfills the Mayor's goal of Service. Engineering Survey Services # 59 85 75 90 90 Update City Utility Maps The objective of the Design Division is to update city utility maps by utilizing current and enhanced software on the city's Geographic Information System. This objective fulfills the Mayor's goal of Service. Utility Atlas Updating-number published Fiscal Year 2014 # 15 K-7 25 30 20 30 Public Works FY14 Adopted Fiscal Plan City of St. Petersburg, Florida Fleet Management Department Department Mission Statement The mission of the Fleet Management Department is to provide timely and cost effective services to all user departments to maximize availability, serviceability, safety, and appearance of all the city's vehicles and equipment. Services Provided Fleet Management provides the following services: • Performs scheduled maintenance and repairs, and provides replacement parts as needed to maintain city equipment. • Provides fuel and emergency road service on a 24 hour a day basis as needed. • Procures parts, fuels, and lubricants to maintain city equipment. • Monitors costs of fuel, parts, and labor and establishes internal service fund charges to other city agencies. • Provides tracking and analysis of all fleet equipment to determine most economically useful life. • Schedules and conducts "retirement" inspections, which support replacing equipment or extending its life. • Prepares specifications for equipment and participates in the procurement process. Budgetary Cost Summary Wages And Benefits Services And Commodities Capital Total Budget Appropriations By Fund/Program General Operating Fund Finance Administration Program Fleet Program Totals for General Operating Fund Fleet Management Fleet Program Equipment Replacement Equipment Replacement Program Information & Communication Services Fleet Program Total Budget Revenue Sources Federal Grants Interest Earnings Sale Of Fixed Assets Sale Of Surplus Material Misc Revenue Department Charges Fleet Management Equipment Replacement Health Insurance General Fund Information & Communication Services Total Revenue Public Works FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 4,781,727 12,140,725 8,882,578 4,638,167 12,621,613 10,721,028 4,985,808 12,777,745 9,192,000 4,985,808 13,060,212 9,615,184 4,727,215 12,001,187 9,545,000 5,021,923 12,634,316 8,063,500 0.72% (1.12%) (12.28%) 25,805,030 27,980,808 26,955,553 27,661,204 26,273,402 25,719,739 (4.58%) FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 0 0 (4,532) 5,183 0 0 0 0 0 0 0 0 0.00% 0.00% 0 651 0 0 0 0 0.00% 16,818,264 17,134,426 17,591,015 17,873,482 16,487,269 17,483,681 (0.61%) 8,986,867 10,845,737 9,364,538 9,787,722 9,786,133 8,236,058 (12.05%) (102) (6) 0 0 0 0 0.00% 25,805,030 27,980,808 26,955,553 27,661,204 26,273,402 25,719,739 (4.58%) FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 396,569 489,696 571,082 9,004 86 19,921,513 (416,574) 4,833,795 (40) 0 0 304,576 369,656 22,027 21,972 20,419,673 (105,906) 6,948,232 (66) 651 0 499,550 12,000 15,000 0 22,544,859 155,245 3,728,899 0 0 0 499,550 12,000 15,000 0 22,544,859 437,712 4,152,083 0 0 0 279,794 846,513 20,936 0 21,014,483 420,925 3,690,751 0 0 0 202,432 12,000 15,000 0 23,026,842 (356,799) 2,820,264 0 0 0.00% (59.48%) 0.00% 0.00% 0.00% 2.14% (329.83%) (24.37%) 0.00% 0.00% (102) (6) 0 0 0 0 0.00% 25,805,030 27,980,808 26,955,553 27,661,204 26,273,402 25,719,739 (4.58%) K-8 Fiscal Year 2014 City of St. Petersburg, Florida FY14 Adopted Fiscal Plan FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2014 Adopted FY 2014 Change Fleet Program 69.00 69.00 64.00 62.00 (3.12%) Total Full-Time FTE Fleet Program 69.00 0.00 69.00 0.00 64.00 0.00 62.00 0.50 (3.12%) 0.00% Total Part-Time FTE 0.00 0.00 0.00 0.50 0.00% 69.00 69.00 64.00 62.50 (2.34%) Position Summary Total FTE Notes - In FY14, the Fleet Management Fund budget decreased by 0.61%. The majority of this decrease is attributable to a reduction in Fuel ($736,444) based on FY13 estimated usage and the U.S. Energy Information Administration January 2013 report. - Also in FY14, there are adjustments to miscellaneous line items for an increase of $20,604 and increases to line items related to the outsourcing of parts to NAPA. Increases in expense specifically related to NAPA include increases in budgets for repair and maintenance materials for equipment ($228,000) and operating supplies ($310,000). These increases will help cover operating costs and the cost of parts. - During FY13, one full-time Equipment Serviceman II position was reduced to part-time and a full-time Account Technician was moved to the Finance Department. - The Equipment Replacement Fund budget will decrease by 12.05% in FY14. The replacements of vehicles and equipment maintain the city's current level of service and the decrease results from the cyclical nature of the equipment replacement plan. Objective and Performance Measure Unit Of Measure FY 2011 Actual FY 2012 Actual FY 2013 Target FY2013 Estimate FY 2014 Adopted 10 10 0.02 0.02 Labor Rate Comparison An objective of Fleet Management is to maintain a competitive labor rate. This objective fulfills the Mayor's goal of Service. Internal vs. External Labor Rate % 10 10 10 Repeat Repair Percentage An objective of Fleet Management is to minimize repeat repairs. This objective fulfills the Mayor's goal of Service. Repeat Repair Percentage % 0.02 0.02 0.02 Turn Around Time An objective of Fleet Management is to turn around repairs in a timely manner - within 48 hours. This objective fulfills the Mayor's goal of Service. Turn Around Time Fiscal Year 2014 % 80 K-9 85 85 85 85 Public Works FY14 Adopted Fiscal Plan City of St. Petersburg, Florida Procurement & Supply Management Department Mission Statement The mission of the Procurement & Supply Management Department is to procure supplies and services for our clients at the best value through supplier collaboration and innovative supply-chain practices and technology. Services Provided The Procurement & Supply Management Department provides the following services: • Plans, directs, and supervises the procurement of supplies and services. • Controls warehouse and inventory of supplies for internal distribution to requesting departments. • Disposes of surplus property. • Maintains procedures for the inspection of supplies and services and maintains the procurement and inventory applications in the Oracle E-Business Suite. Budgetary Cost Summary Wages And Benefits Services And Commodities Capital Total Budget Appropriations By Fund/Program General Operating Fund Procurement Program Supply Management Program Totals for General Operating Fund FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 1,322,972 434,941 0 1,289,875 345,943 1,499 1,316,566 386,947 0 1,342,588 390,613 0 1,271,528 377,944 0 1,357,209 387,925 0 3.09% 0.25% 0.00% 1,757,913 1,637,316 1,703,513 1,733,200 1,649,472 1,745,134 2.44% FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 1,214,094 486 1,140,760 114 1,214,263 0 1,240,778 0 1,152,221 0 1,227,506 0 1.09% 0.00% 1,214,580 1,140,874 1,214,263 1,240,778 1,152,221 1,227,506 1.09% 0 118 0 0 74 0 0.00% 1,155 1,470 0 0 0 0 0.00% Home Program Housing Trust Funds Program Neighborhood Stabilization Program Procurement Program Water Resources Procurement Program Supply Management Supply Management Program 497 0 0 0 0 0 0.00% 541,681 494,855 489,250 492,422 497,177 517,628 5.80% Total Budget 1,757,913 1,637,316 1,703,513 1,733,200 1,649,472 1,745,134 2.44% FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 306 255 35,406 598 (4,422) 529,512 0 (21) 505,423 689,206 0 20 132 (48,703) 266 143,632 529,512 0 32 543,160 467,678 118 0 0 15,000 2,000 21,000 529,512 510,000 0 (35,750) 661,751 0 0 0 15,000 2,000 21,000 529,512 510,000 0 (32,578) 688,266 0 0 3,886 26,003 0 400,000 529,512 0 0 467,288 222,709 74 0 5,000 15,000 2,000 211,000 529,512 0 0 497,628 484,994 0 0.00% 0.00% 0.00% 0.00% 904.76% 0.00% (100.00%) 0.00% (1491.97%) (26.71%) 0.00% 1,155 1,470 0 0 0 0 0.00% 497 0 0 0 0 0 0.00% 1,757,913 1,637,316 1,703,513 1,733,200 1,649,472 1,745,134 2.44% Revenue Sources General Government Interest Earnings Sale Of Fixed Assets Sale Of Surplus Material Misc Revenue General & Administrative Department Charges Other Charges Supply Management General Fund Home Program Neighborhood Stabilization Program Water Resources Total Revenue Public Works K-10 Fiscal Year 2014 City of St. Petersburg, Florida FY14 Adopted Fiscal Plan FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2014 Adopted FY 2014 Change Procurement Program Supply Management Program 11.82 6.18 11.82 6.18 11.80 6.20 11.82 6.18 0.13% (0.24%) Total Full-Time FTE Supply Management Program 18.00 0.50 18.00 0.50 18.00 0.50 18.00 0.50 0.00% 0.00% 0.50 0.50 0.50 0.50 0.00% 18.50 18.50 18.50 18.50 0.00% Position Summary Total Part-Time FTE Total FTE Notes - In FY14, the department's General Fund budget increased by 1.09% due to increases in salaries and benefits ($37,749) and reductions in other various line items totaling $32,871. - The Miscellaneous revenue line item also increased by $150,000 in FY14 to reflect anticipated receipts. - Also in FY14, the Supply Management Fund budget increased by 5.80%. This is mainly due to increases in Medical Insurance ($21,110) and adjustments to miscellaneous line items totaling a reduction in the amount of $3,575. - In FY14, the overhead rate charged to user departments for supplies is reduced from 16.5% to 15%. - The Procurement & Supply Management Department received the 2013 Pareto Award of Excellence in Public Procurement. The award is given to agencies which show consistent high levels of performance and best practices. This is the second time St. Petersburg has been selected for the award and is the only city to have received it twice, the first time in 2008. In the history of the award, only eight cities have received the honor. The department was also honored with the Outstanding Agency Accreditation Achievement Award (OA4) for exceptional practices in procurement. Objective and Performance Measure Unit Of Measure FY 2011 Actual FY 2012 Actual FY 2013 Target FY2013 Estimate FY 2014 Adopted Procurement The objective of Procurement is to procure supplies, services and construction services for our customers at the best value through supplier collaboration, innovative supply-chain practices and technology. This objective fulfills the Mayor's goal of Service. Amount of Procurement Card Transactions Bid Solicitations Number of Procurement Card Transactions Orders Issued Procurement Administrative Lead Time (PALT) Requisitions Received $ # # # # # 5,069,793 138 26,227 29,457 3.37 33,085 7,022,816 173 32,570 17,449 4.65 24,205 5,200,000 150 28,000 21,930 2.00 27,386 6,002,272 200 39,228 13,050 3.00 19,950 6,062,294 200 39,620 13,180 3.00 20,150 Supply Management The objective of Procurement is to procure supplies, services and construction services for our customers at the best value through supplier collaboration, innovative supply-chain practices and technology. This objective fulfills the Mayor's goal of Service. Inventory $ Value Inventory Accuracy Inventory Line Items Issued Inventory Line Items Received Inventory Turnover (x:1) Number of Line Items Variance (+/-$500) Book Value to Inventory Counts Fiscal Year 2014 $ % # # Ratio # $ 1,469,912 99 33,681 4,578 2.4 3,240 2,916 K-11 1,522,110 99 32,179 4,388 2.2 3,240 2,916 1,400,000 98 35,190 4,669 4.0 3,200 500 1,400,000 98 31,056 4,104 2.0 3,150 500 1,400,000 98 31,677 4,186 2.0 3,200 500 Public Works FY14 Adopted Fiscal Plan City of St. Petersburg, Florida Public Works Administration Department Department Mission Statement The mission of the Public Works Administration Department is to administer the responsible use of city resources; implement the Capital Improvement Program; maintain the city's infrastructure; facilitate the maintenance, repair, and replacement of city vehicles; contribute to efficient solid waste operations; and maintain a quality water supply. Services Provided The Public Works Administration Department provides the following services: • Administrative and support services for all of the programs in this department. • Advises on policy decisions affecting operations within this administration. • Maintains the city's "Green" initiatives. • Administers the city's street lighting and energy usage systems. FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 456,195 4,820,098 364,240 4,801,370 276,652 4,993,400 276,652 4,993,723 275,931 5,040,926 280,356 5,158,575 1.34% 3.31% 5,276,293 5,165,610 5,270,052 5,270,375 5,316,857 5,438,931 3.20% FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 338,653 215,261 181,418 268,299 0 300,022 0 300,022 0 295,457 612 309,289 0.00% 3.09% 4,722,379 4,715,893 4,970,030 4,970,353 5,021,400 5,129,030 3.20% Totals for General Operating Fund 5,276,293 5,165,610 5,270,052 5,270,375 5,316,857 5,438,931 3.20% Total Budget 5,276,293 5,165,610 5,270,052 5,270,375 5,316,857 5,438,931 3.20% FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 0 0 0 0 318,496 347,000 0.00% 0 0 135,000 135,000 0 0 (100.00%) 0 (25) 127,416 5,148,902 1,092 (9,821) 127,416 5,046,924 0 10,000 127,416 4,997,636 0 10,000 127,416 4,997,959 0 0 127,416 4,870,945 0 5,000 127,416 4,959,515 0.00% (50.00%) 0.00% (0.76%) 5,276,293 5,165,610 5,270,052 5,270,375 5,316,857 5,438,931 3.20% FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2014 Adopted FY 2014 Change Public Service Representative Program Public Works Program 3.00 2.00 0.00 2.00 0.00 2.00 0.00 2.00 0.00% 0.00% Total Full-Time FTE Public Service Representative Program Public Works Program 5.00 0.00 0.75 2.00 0.00 0.50 2.00 0.00 0.40 2.00 0.00 0.40 0.00% 0.00% 0.00% Total Part-Time FTE 0.75 0.50 0.40 0.40 0.00% 5.75 2.50 2.40 2.40 0.00% Budgetary Cost Summary Wages And Benefits Services And Commodities Total Budget Appropriations By Fund/Program General Operating Fund Public Service Representative Program Public Works Program Street Lighting & Lighting Maintenance Program Revenue Sources State Shared Street Lighting Shared State Revenue State Traffic Signal Reimburse Sale Of Fixed Assets Misc Revenue General & Administrative General Fund Total Revenue Position Summary Total FTE Public Works K-12 Fiscal Year 2014 City of St. Petersburg, Florida FY14 Adopted Fiscal Plan Notes - In FY14, the Public Works Administration Department's budget increased by 3.20%. The majority of this increase is due to a change in the way revenue received from the Florida Department of Transportation (FDOT) for street light expenses on state roads has been shown in the budget in previous years. In the past, the revenues were shown as a credit to the expenditure line item. Starting in FY13, they show as revenue to the General Fund. The revenue budget increased by $346,968, but the street light expenditure budget only increased by $178,000 in FY14. - Also in FY14, there are adjustments in various expenses netting a total reduction of $18,214. - Reductions to various revenue line items also occur in FY14. These reductions include the Miscellaneous revenue line item ($5,000) and Shared State Revenue ($135,000) which has historically been booked elsewhere in the General Fund. - In FY13, three Public Service Representatives were transferred to the Community Services Department. - The city maintains its Green designation at the silver level. Objective and Performance Measure Unit Of Measure FY 2011 Actual FY 2012 Actual FY 2013 Target FY2013 Estimate FY 2014 Adopted Street Lighting & Support The objective of the Street Lighting & Support Division is to provide street lighting to the citizens of St. Petersburg to ensure safety and security. This objective fulfills the Mayor's goal of Safety. Number of Leased Street Lights Requested Number of Street Lights Purchased Street Light Expenses Fiscal Year 2014 # # $ 75 20 5,019,000 K-13 66 28 4,705,530 70 25 5,373,138 70 0 4,917,133 60 20 5,433,597 Public Works FY14 Adopted Fiscal Plan City of St. Petersburg, Florida Sanitation Department Department Mission Statement The mission of the Sanitation Department is to collect solid waste within the city's boundaries and to ensure that it is disposed of in the most cost effective and efficient manner and to operate brush sites and rodent control programs. The department's mission is also to process yard waste into mulch for farming and landscaping, deliver recyclables to recycling businesses and transport the remaining waste to the Pinellas County Recovery Plant where it is converted into electricity. Services Provided The Sanitation Department provides the following services: • Residential Services: provides for the collection of residential refuse. • Commercial Services: provides for the collection of commercial refuse. • Special Services: provides for sanitation services outside of the ordinary such as rodent control, special pick-up, Mr.Sparkle Program, brush sites, and mulch production from yard waste. • Maintenance: washes the fleet and delivers and maintains the refuse containers. • Administrative Services: provides for the management and supervision of the various operations. • Community Services: collects snipe signs, removes graffiti, clears overgrown lots, and supports the Codes demolition and N Team programs. FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 12,393,753 23,072,074 2,270,099 3,955,080 12,411,663 23,875,858 627,006 2,455,080 12,704,983 22,600,227 5,334,300 4,955,076 12,704,983 22,920,886 5,566,950 4,955,076 12,552,808 23,777,584 3,975,471 4,955,076 13,163,751 23,966,197 1,873,400 4,955,076 3.61% 6.04% (64.88%) 0.00% 41,691,006 39,369,607 45,594,586 46,147,895 45,260,939 43,958,424 (3.59%) Appropriations By Fund/Program FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change General Operating Fund Finance Administration Program Public Works Program Recreation Administration Program Sanitation Administration Program Wastewater Treatment & Reclamation 6,617 453 26,512 20,435 0 966 1,687 27,031 25,817 946 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.00% 0.00% 0.00% 0.00% 0.00% Totals for General Operating Fund 54,017 56,447 0 0 0 0 0.00% Budgetary Cost Summary Wages And Benefits Services And Commodities Capital Transfers Out Total Budget Water Resources Sanitation Administration Program Sanitation Operating Community Appearance Program Sanitation Administration Program Sanitation Maintenance Shop Program 0 329 0 0 0 0 0.00% 663,940 38,483,190 0 579,476 37,806,734 264 574,227 39,178,939 120 573,994 39,481,818 120 603,979 40,134,844 30 595,055 40,771,869 0 3.63% 4.07% (100.00%) Totals for Sanitation Operating 39,147,130 38,386,474 39,753,286 40,055,931 40,738,853 41,366,924 4.06% 48,649 6,583 64,000 64,000 62,209 64,000 0.00% 2,441,210 919,380 5,777,300 6,027,964 4,459,877 2,527,500 (56.25%) 2,489,859 925,963 5,841,300 6,091,964 4,522,086 2,591,500 (55.63%) 0 393 0 0 0 0 0.00% 41,691,006 39,369,607 45,594,586 46,147,895 45,260,939 43,958,424 (3.59%) Sanitation Equipment Replacement Sanitation Administration Program Sanitation Equipment Replacement Program Totals for Sanitation Equipment Replacement Airport Operating Airport Program Total Budget Public Works K-14 Fiscal Year 2014 City of St. Petersburg, Florida FY14 Adopted Fiscal Plan FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 0 0 189,013 39,357,262 1,205 253,186 360,392 398,774 393,827 (141,962) 3,500,004 (1,564,009) 5,832 0 (1,062,517) 0 18,340 3,057 189,468 39,178,093 6 237,239 478,209 46,533 328,453 (125,707) 2,000,004 (1,909,985) 60,329 329 (1,135,152) 393 0 0 190,398 39,406,000 0 132,268 0 108,000 304,000 3,000 4,500,000 (360,590) 0 0 1,311,510 0 0 0 190,398 39,406,000 0 132,268 0 108,000 304,000 3,000 4,500,000 (57,945) 0 0 1,562,174 0 0 0 0 39,749,332 0 197,954 671,363 0 331,624 (88,749) 4,500,000 (92,949) (61) 0 (7,575) 0 0 0 190,398 39,406,000 0 243,000 350,000 108,000 304,000 (117,000) 4,500,000 967,526 0 0 (1,993,500) 0 0.00% 0.00% 0.00% 0.00% 0.00% 83.72% 0.00% 0.00% 0.00% (4000.00%) 0.00% (368.32%) 0.00% 0.00% (252.00%) 0.00% 41,691,006 39,369,607 45,594,586 46,147,895 45,260,939 43,958,424 (3.59%) FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2014 Adopted FY 2014 Change Community Appearance Program Sanitation Administration Program 4.00 168.44 4.00 168.19 4.00 167.19 4.00 167.19 0.00% 0.00% Total Full-Time FTE Sanitation Administration Program 172.44 3.00 172.19 4.60 171.19 4.60 171.19 4.60 0.00% 0.00% 3.00 4.60 4.60 4.60 0.00% 175.44 176.79 175.79 175.79 0.00% Revenue Sources Federal Grants State Grants Grants From Other Local Units User Charges Other Charges For Services Interest Earnings Special Assessment Sale Of Fixed Assets Sale Of Surplus Material Misc Revenue Transfer From Sanitation Operating Sanitation Operating General Fund Water Resources Sanitation Equipment Replacement Airport Operating Total Revenue Position Summary Total Part-Time FTE Total FTE Notes - In FY14, the Sanitation Operating Fund budget increased by 4.06%. This increase is mainly due to the general wage increase (GWI), increases in Medical Insurance and internal vehicle repair and maintenance and the removal of a credit in the amount of $467,000 previously budgeted for external vehicle repair and maintenance and fuel. - Also in FY14, there are miscellaneous adjustments in various line items netting an increase of $7,882. - There are adjustments to various revenue line items in FY14 in the amount of $175,044 to reflect anticipated receipts. These adjustments include reductions in Uncollectible Charges ($120,000) and Investment Earnings ($54,956) and an increase to Assessments ($350,000). - The department is budgeting about $2.592 million for planned equipment replacements, which includes the rental of a Compressed Natural Gas (CNG) Skid Mounted Fueling Station. - The FY14 Sanitation Equipment Replacement Fund Budget also includes $50,000 for facilities repairs and maintenance needed in the Sanitation Operations Building. Objective and Performance Measure Unit Of Measure FY 2011 Actual FY 2012 Actual FY 2013 Target FY2013 Estimate FY 2014 Adopted Accidents per 100,000 Miles An objective of Sanitation is to minimize the number of vehicular accidents. This objective fulfills the Mayor's goal of Safety. Vehicular accidents per 100,000 miles Fiscal Year 2014 # 3 K-15 4 3 2 Public Works 2 FY14 Adopted Fiscal Plan Objective and Performance Measure City of St. Petersburg, Florida Unit Of Measure FY 2011 Actual FY 2012 Actual FY 2013 Target FY2013 Estimate FY 2014 Adopted Commercial Average Route Completion Time An objective of Sanitation is to optimize the completion times of the commercial routes. This objective fulfills the Mayor's goal of Service. Commercial average route completion time Hrs. 7.5 7.5 8 8 8 Commercial Productivity An objective of Sanitation is to optimize the tons of solid waste collected per man day. This objective fulfills the Mayor's goal of Service. Commercial productivity - tons collected/man day # 14 13.5 14 14 14 Midtown Illegal Dumping An objective of Sanitation is to reduce the amount of illegal dumping thereby assisting to make the city seamless. This objective fulfills the Mayor's goal of Seamlessness. Midtown illegal dumping - illegal dumping on city property # 12 24 9 26 9 Residential Collection Cost per Ton An objective of Sanitation is to control the average cost to collect residential garbage. This objective fulfills the Mayor's goal of Service. Residential collection cost per ton $ 58.74 61.59 61.00 61.34 61.00 Residential Productivity An objective of Sanitation is to optimize the number of tons of residential solid waste collected per man day. This objective fulfills the Mayor's goal of Service. Residential productivity - tons collected/man day Public Works # 17.5 K-16 17.2 18 17 18 Fiscal Year 2014 City of St. Petersburg, Florida FY14 Adopted Fiscal Plan Stormwater, Pavement & Traffic Operations Department Department Mission Statement The mission of the Stormwater, Pavement & Traffic Operations Department is to provide superlative service to citizens in the operations, repair, and maintenance of the city's drainage, sidewalks, roadways, and traffic signal system. Services Provided The Stormwater, Pavement & Traffic Operations Department provides the following services: • Street sign installation and maintenance. • Pavement marking. • Traffic signal installation and maintenance. • Administrative/support services. • Pavement maintenance. • Stormwater collection and marine facilities infrastructure maintenance. • Street sweeping and slope mowing. Budgetary Cost Summary Wages And Benefits Services And Commodities Capital Transfers Out Total Budget Appropriations By Fund/Program General Operating Fund Administrative Support Services Pavement Maintenance Program Pavement Marking Program SW Utility Collection & Marine Infrastr Program SW, Pavement & Traffic Ops Admin Program Sign Installation & Maintenance Program Traffic Signals Program Totals for General Operating Fund American Recovery & Reinvestment Act Housing Trust Funds Program Pavement Maintenance Program Totals for American Recovery & Reinvestment Act Neighborhood Stabilization Program Housing Trust Funds Program Water Resources Administrative Support Services Potable & Reclaimed Water Distribution Systems SW, Pavement & Traffic Ops Admin Program Sign Installation & Maintenance Program Totals for Water Resources Fiscal Year 2014 FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 6,150,918 6,123,489 6,628 1,853,000 6,508,150 6,424,786 1,862 1,858,008 6,343,223 6,886,024 0 3,854,080 6,343,223 6,991,296 0 3,854,080 6,428,612 6,049,044 0 3,854,080 6,499,752 7,018,578 0 1,855,680 2.47% 1.92% 0.00% (51.85%) 14,134,035 14,792,806 17,083,327 17,188,599 16,331,736 15,374,010 (10.01%) FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 946 1,177,336 333,546 0 1,208,967 351,971 0 1,298,208 378,003 0 1,366,424 378,045 230 1,105,149 351,561 0 1,109,884 340,929 0.00% (14.51%) (9.81%) 363 0 0 0 0 0 0.00% 187,289 213,247 187,672 197,658 169,822 159,068 (15.24%) 424,024 1,533,390 315,398 1,533,933 354,741 1,532,069 355,260 1,532,879 232,678 1,449,787 376,696 1,558,151 6.19% 1.70% 3,656,894 3,623,516 3,750,693 3,830,266 3,309,227 3,544,728 (5.49%) 0 0 1,340 4,734 0 0 0 0 0 0 0 0 0.00% 0.00% 0 6,073 0 0 0 0 0.00% 442 2,677 0 0 71 0 0.00% 0 270 0 0 0 0 0.00% 2,854 0 0 0 0 0 0.00% 1,029 (302) 0 0 0 0 0.00% 4,015 (77) 0 32 32 0 0.00% 7,899 (109) 0 32 32 0 0.00% K-17 Public Works FY14 Adopted Fiscal Plan City of St. Petersburg, Florida FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 8,015,613 8,548,874 10,470,437 10,493,563 10,559,951 9,018,269 (13.87%) 2,453,187 2,611,775 2,862,197 2,864,738 2,462,455 2,811,013 (1.79%) Totals for Stormwater Utility Operating 10,468,801 11,160,649 13,332,634 13,358,301 13,022,406 11,829,282 (11.28%) Total Budget 14,134,035 14,792,806 17,083,327 17,188,599 16,331,736 15,374,010 (10.01%) FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 2,640 0 99,414 11,865,480 532,574 93 55,604 16,297 28,273 3,325,955 (1,800,636) 7,899 0 33 444 315,458 11,744,505 560,569 304 64,694 4,442 (237,651) 3,146,141 (829,791) 14,908 0 0 0 218,325 11,769,885 453,000 23,832 12,000 0 (51,000) 3,374,368 1,282,917 0 0 0 0 218,325 11,769,885 453,000 23,832 12,000 0 (51,000) 3,453,941 1,308,584 32 0 0 0 200,000 11,653,372 663,896 (144) 8,172 2,615 (50,310) 2,736,950 1,116,994 32 88 0 0 205,000 11,769,885 478,000 62,000 57,000 8,000 (36,000) 3,108,728 (278,603) 0 0 0.00% 0.00% (6.10%) 0.00% 5.52% 160.15% 375.00% 0.00% (29.41%) (7.87%) (121.72%) 0.00% 0.00% 442 2,677 0 0 71 0 0.00% 0 6,073 0 0 0 0 0.00% 14,134,035 14,792,806 17,083,327 17,188,599 16,331,736 15,374,010 (10.01%) FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2014 Adopted FY 2014 Change 30.00 3.00 39.00 2.00 8.00 24.00 11.00 31.00 4.00 42.00 2.00 4.00 21.00 11.00 31.00 4.00 42.21 2.00 4.00 21.00 11.00 33.00 4.00 42.21 1.00 4.00 21.00 11.00 6.45% 0.00% 0.00% (50.00%) 0.00% 0.00% 0.00% 117.00 2.00 115.00 3.20 115.21 3.20 116.21 0.00 0.87% (100.00%) 2.00 3.20 3.20 0.00 (100.00%) 119.00 118.20 118.41 116.21 (1.86%) Appropriations By Fund/Program Stormwater Utility Operating SW Utility Collection & Marine Infrastr Program Streets Sweeping & Slope Mowing Program Revenue Sources Federal Grants State Grants Shared State Fuel Tax Rebates User Charges Other Charges For Services Interest Earnings Sale Of Fixed Assets Sale Of Surplus Material Misc Revenue General Fund Stormwater Utility Operating Water Resources General Liabilities Claims Neighborhood Stabilization Program American Recovery & Reinvestment Act Total Revenue Position Summary Pavement Maintenance Program Pavement Marking Program SW Utility Collection & Marine Infrastr Program SW, Pavement & Traffic Ops Admin Program Sign Installation & Maintenance Program Streets Sweeping & Slope Mowing Program Traffic Signals Program Total Full-Time FTE Pavement Maintenance Program Total Part-Time FTE Total FTE Notes - In FY14, the Stormwater, Pavement & Traffic Operations Department's (SPTO) budget decreased by 5.49% in the General Fund and by 11.28% in the Stormwater Utility Operating Fund. - The department's General Fund budget decrease is mainly due to an increase in the projected costs charged to capital improvement projects ($220,887). The department reduced their General Fund budget in FY14 by eliminating a full-time Account Technician position ($50,524) and reducing Overtime ($24,299). Public Works K-18 Fiscal Year 2014 City of St. Petersburg, Florida FY14 Adopted Fiscal Plan - Miscellaneous adjustments netting an increase of $8,200 are also included in the FY14 Budget. - Also in FY14, there are adjustments to various revenue line items to reflect anticipated receipts. These adjustments net to a total reduction in revenues of $45,325. - In FY14, four part-time Laborer positions have been converted to two full-time Laborer positions. - The department's Stormwater Utility Operating Fund budget's decrease is mainly due to a reduction in the amount of the transfer to the Stormwater Drainage Capital Projects Fund ($2,000,000). - Offsetting the decrease listed above is an increase in the Stormwater Utility budget of $254,266 because there is anticipated to be less activity charged to projects. Also in FY14, there are miscellaneous line item increases totaling $51,085 to reflect anticipated expenses. - There are also increases to various revenue line items in FY14 totaling $20,000. Objective and Performance Measure Unit Of Measure FY 2011 Actual FY 2012 Actual FY 2013 Target FY2013 Estimate FY 2014 Adopted Compliance with NPDES Permit An objective of the Stormwater, Pavement & Traffic Operations Department is to comply with our National Pollutant Discharge Elimination System (NPDES) permit. This objective fulfills the Mayor's goal of Safety. Control Aquatic Weed Growth Growth, Debris & Sediment Control Line Cleaning - Stormwater Infrastructure Roadway Miles Swept - Stormwater Seawalls & Culverts Maintenance Shallow Infrastructure Failures-Stormwater Stormwater Infrastructure Replaced Acres Miles Miles Miles Miles Feet Feet 1,050 125 142 37,380 197 1,535 1,535 1,050 125 142 37,380 197 1,535 1,535 1,050 125 142 37,380 197 1,535 1,535 1,050 125 142 37,380 197 1,535 1,535 1,050 125 142 37,380 197 1,535 1,535 FDOT Roadway Sweeping The objective of the FDOT Sweeping Division is to reduce the amount of contaminates that enter the Stormwater removal system and to maintain the aesthetics of the roadways. This objective fulfills the Mayor's goals of Safety and Seamlessness. Roadway Miles Swept - Stormwater Miles 14,952 14,952 14,952 14,952 14,952 Mowing Maintenance The objective of the Mowing Operations Division is to maintain ditch banks, lake perimeters, and slopes to improve hydraulic performance, as well as, reduce erosion and potential health hazards in order to comply with our NPDES permit. This objective fulfills the Mayor's goals of Safety and Seamlessness. Erosion Control of Lakes & Slopes Miles 1,136 1,136 1,136 1,136 1,136 Pavement Maintenance The objective of the Traffic Support Division is to maintain the city's paved and unpaved streets and alleys in a condition conducive to safe drivability and proper drainage flow. This objective fulfills the Mayor's goal of Safety. Pavement Repair Backlog Pavement Repair Response Time Sidewalk Repair Backlog Sidewalk Repair Response Time Locations Days Miles Month 41 25 0.25 1 41 25 0.25 1 40 25 0.25 1 40 25 0.25 1 40 25 0.25 1 Pavement Marking The objective of the Traffic Marking Division is to provide a properly marked pavement system for the safe and efficient flow of traffic. This objective fulfills the Mayor's goal of Safety. Lines In Thermoplastic Lines Painted Number of Symbols Fiscal Year 2014 Feet Feet # 140,000 140,000 3,500 K-19 140,000 140,000 3,500 140,000 140,000 3,500 140,000 140,000 3,500 140,000 140,000 3,500 Public Works FY14 Adopted Fiscal Plan Objective and Performance Measure City of St. Petersburg, Florida Unit Of Measure FY 2011 Actual FY 2012 Actual FY 2013 Target FY2013 Estimate FY 2014 Adopted Sign Fabrication, Installation, and Maintenance The objective of the Traffic Sign Fabrication and Traffic Sign Installation Divisions is to inform motorists and pedestrians of traffic regulations or information by sign installation and maintenance. This objective fulfills the Mayor's goal of Safety. Damaged Signs Replaced Signs Fabricated Signs Installed/Replaced # # # 900 8,405 8,450 900 8,450 8,450 900 8,450 8,450 900 8,450 8,450 900 8,450 8,450 Traffic Signals The objective of the Traffic Signals Division is to promote public safety through the installation and maintenance of a traffic signal system. This objective fulfills the Mayor's goal of Safety. Number of Calls for Service Number of Signals Maintained Traffic Signal Calls Responded to in 30 Minutes Work Order, En-Route & Trouble Calls Public Works # # # # 1,100 304 1,000 4,000 K-20 932 302 863 3,901 1,100 304 1,000 4,000 1,100 302 900 4,000 1,100 302 900 4,000 Fiscal Year 2014 City of St. Petersburg, Florida FY14 Adopted Fiscal Plan Water Resources Department Department Mission Statement To provide outstanding core services through the delivery of quality drinking water, compliant treatment of wastewater, and efficient distribution of reclaimed water to the customers and rate payers of the department. Services Provided The Water Resources Department provides the following services: • Potable water treatment and delivery; wastewater collection, treatment, and disposal; and reclaimed water delivery for irrigation purposes. • Raw water is purchased from Tampa Bay Water and delivered to the city's Cosme Water Treatment and Distribution Plant. It is then pumped via two 26-mile pipelines to St. Petersburg, Gulfport, South Pasadena, and Lealman residents. • Wastewater is collected through a network of sanitary sewers and delivered to one of four treatment plants for treatment, disposal, and reclaimed water (effluent) production, which is the final product of the wastewater treatment process. FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 21,928,500 34,872,576 23,908,458 354,755 18,838,345 22,259,766 36,369,341 25,802,915 277,082 20,130,250 22,833,762 36,871,374 25,500,000 126,161 22,445,277 22,833,762 37,866,279 25,500,000 155,180 22,445,277 22,574,279 35,846,754 25,500,000 155,091 21,000,000 23,560,593 38,472,852 25,717,000 217,400 23,323,086 3.18% 4.34% 0.85% 72.32% 3.91% 99,605,030 104,474,288 107,726,574 108,800,498 105,076,124 111,290,931 3.31% FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change 20,366 1,652 0 0 0 0 0.00% 0 5,155 0 0 0 0 0.00% 88 0 5,327 543 0 0 0 0 0 0 0 0 0.00% 0.00% 20,455 12,677 0 0 0 0 0.00% 42,556,824 43,653,729 46,868,953 47,169,898 44,544,561 48,984,474 4.51% 4,421,799 5,053,894 5,874,380 5,890,428 6,651,927 5,637,113 (4.04%) 6,343,416 17,077,075 29,183,907 6,428,718 17,792,905 31,531,908 6,868,643 17,092,504 31,022,094 6,890,045 17,602,207 31,247,921 6,320,126 16,880,072 30,676,968 6,702,445 18,692,081 31,274,818 (2.42%) 9.36% 0.81% 99,583,020 104,461,153 107,726,574 108,800,498 105,073,654 111,290,931 3.31% 1,555 0 0 0 2,263 0 0.00% 0 458 0 0 207 0 0.00% Totals for Stormwater Utility Operating 1,555 458 0 0 2,470 0 0.00% Total Budget 99,605,030 104,474,288 107,726,574 108,800,498 105,076,124 111,290,931 3.31% Budgetary Cost Summary Wages And Benefits Services And Commodities Tampa Bay Water Capital Transfers Out Total Budget Appropriations By Fund/Program General Operating Fund Finance Administration Program SW, Pavement & Traffic Ops Admin Program Wastewater Collection System Wastewater Treatment & Reclamation Totals for General Operating Fund Water Resources Administrative Support Services Potable & Reclaimed Water Distribution Systems Wastewater Collection System Wastewater Treatment & Reclamation Water Treatment & Distribution Totals for Water Resources Stormwater Utility Operating Finance Administration Program SW Utility Collection & Marine Infrastr Program Fiscal Year 2014 K-21 Public Works FY14 Adopted Fiscal Plan City of St. Petersburg, Florida FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2013 Amended FY 2013 Estimated FY 2014 Adopted FY 2014 Change Federal Grants State Grants Grants From Other Local Units General Government User Charges Other Charges For Services Interest Earnings Rents And Royalties Sale Of Fixed Assets Sale Of Surplus Material Misc Revenue Transfer From Water Cost Stabilization Water Resources Utility Tax Revenue General Fund Stormwater Utility Operating General Liabilities Claims 0 0 100,790 409 95,727,822 152,846 4,437 13,248 152,509 76,701 (98,450) 233,784 3,218,474 348 20,455 1,555 100 1,568 261 73,499 0 101,712,470 52,656 (24,266) 12,523 69,099 74,049 (952,849) 0 3,442,274 14 12,529 461 0 0 0 150,000 0 102,113,179 150,000 120,000 10,000 60,000 50,000 (250,000) 1,500,000 3,823,395 0 0 0 0 0 0 150,000 0 102,113,179 150,000 120,000 10,000 60,000 50,000 (250,000) 1,500,000 4,897,319 0 0 0 0 0 0 75,000 0 99,176,446 52,181 0 41,936 54,077 68,724 (479,999) 1,500,000 4,585,265 0 0 2,470 24 0 0 125,000 0 106,150,214 100,000 196,536 10,000 52,000 55,000 (470,000) 1,308,000 3,764,181 0 0 0 0 0.00% 0.00% (16.67%) 0.00% 3.95% (33.33%) 63.78% 0.00% (13.33%) 10.00% 88.00% (12.80%) (1.55%) 0.00% 0.00% 0.00% 0.00% Total Revenue 99,605,030 104,474,288 107,726,574 108,800,498 105,076,124 111,290,931 3.31% FY 2011 Actual FY 2012 Actual FY 2013 Adopted FY 2014 Adopted FY 2014 Change 64.00 84.00 50.00 84.00 41.00 66.00 86.00 50.00 86.00 35.00 66.00 86.00 52.00 83.00 35.00 66.00 85.00 51.00 84.00 35.00 0.00% (1.16%) (1.92%) 1.20% 0.00% 323.00 1.00 323.00 1.40 322.00 1.40 321.00 1.40 (0.31%) 0.00% 1.00 1.40 1.40 1.40 0.00% 324.00 324.40 323.40 322.40 (0.31%) Revenue Sources Position Summary Administrative Support Services Potable & Reclaimed Water Distribution Systems Wastewater Collection System Wastewater Treatment & Reclamation Water Treatment & Distribution Total Full-Time FTE Administrative Support Services Total Part-Time FTE Total FTE Notes - The Water Resources Department's budget increased by 3.31% in FY14, mainly due to increases in Payment in Lieu of Taxes (PILOT) ($1,060,116), Medical Insurance ($538,419), and the Tampa Bay Water (TBW) payment ($217,000). - The FY14 Budget also contains $217,400 for capital equipment replacement. - A 3.75% overall rate increase for water, wastewater, and reclaimed water is included in the FY14 Budget. - During FY13, a full-time Account Technician position was moved to the Finance Department. Objective and Performance Measure Unit Of Measure FY 2011 Actual FY 2012 Actual FY 2013 Target FY2013 Estimate FY 2014 Adopted Environmental Compliance Lab Samples The objective of the Environmental Compliance Division Laboratory is to provide clients with prompt and efficient laboratory testing services utilizing professional practices that produce data of high quality and integrity. The goal of the laboratory is to process all samples within 10 business days to insure that reports are submitted on time. As a full service environmental laboratory for the city of St. Petersburg, it must comply with all aspects of the National Environmental Laboratory Accreditation Program and maintain Florida Department of Health accreditation. Strict control of analytic quality is maintained to reduce the risk of liability to the city and to conform to applicable regulations that promote public safety and environmental protection; therefore, that data reported must meet all quality control acceptance criteria. This objective fulfills the Mayor's goals of Safety and Service. Environmental Compliance Lab Samples Public Works # 15,947 K-22 15,423 15,250 17,800 16,400 Fiscal Year 2014 City of St. Petersburg, Florida Objective and Performance Measure FY14 Adopted Fiscal Plan Unit Of Measure FY 2011 Actual FY 2012 Actual FY 2013 Target FY2013 Estimate FY 2014 Adopted Number of Watering Warnings and Citations Issued The objective of the Water Conservation Administration Division is to enforce watering restrictions and other ordinances enacted by St. Petersburg and federal and state authorities, and also to create and distribute educational messages that promote awareness and educate customers on water conservation practices, technologies, and programs. This objective fulfills the Mayor's goal of Service. Number of Watering Warnings and Citations Sent # 191 150 210 13 115 Reclaimed Water The objective of the Water Reclamation Administration Division is to optimize the wastewater treatment processes so that there is reliable availability of reclaimed water. This objective fulfills the Mayor's goal of Safety. % of Reclaimed Water Available for Reuse Per Month Average Pressure per Day Retreatment of Effluent % PSI MG/Mo of RejectWater 99.2 58.1 3.7 99.7 59.7 2.4 99.5 60 5.0 99.5 60 4.32 99.0 60 4.0 Sewer Replacement/Rehabilitation The objective of the Technical Support Division is to provide assistance to all Water Resources Operating Divisions in the form of project design, project management, development review, and compliance with federal, state, and local regulations. This objective fulfills the Mayor's goal of Safety. Sewer Replacement/Rehabilitation $ 2,040,642 2,347,000 2,350,000 2,750,000 2,750,000 Wastewater - Citywide Maint Op - Chemically Treat Roots This activity is useful in removing roots from the sanitary sewer system, and is part of the Wastewater Collection Division's preventive maintenance operations program, designed to provide safe, efficient sanitary sewer service to the public through maintenance operations performed in accordance with State and Federal regulations. This objective is consistent with the Mayor's goals of Service and Safety. • The Work and Asset Management (WAM) reporting system has changed the way this information is collected and reported, reducing the linear feet of root cutting. Wastewater - Citywide Maint Op - Chemically Treat Roots Linear Feet 235,982 246,034 250,000 50,000* 50,000* Wastewater PMO (Preventive Maintenance Operation) This activity is part of the Wastewater Collection Division's preventive maintenance operations program which includes pipe cleaning, chemically treating and removing roots, and inspecting pipes and manholes with closed-circuit television (CCTV) and quick television (QTV) scanning equipment and other activities. This program is designed to provide safe, efficient sanitary sewer service to the public through comprehensive maintenance operations performed in accordance with State and Federal regulations. This objective is consistent with the Mayor's goals of Service and Safety. Wastewater PMO - Closed circuit inspection Wastewater PMO - Line cleaning Wastewater PMO - QTV scanning Linear Fee Linear Feet Linear Feet 771,473 893,526 319,108 845,531 995,428 319,250 650,000 800,000 250,000 450,000 610,000 200,000 650,000 800,000 250,000 Water Systems Maintenance The objective of the Water Systems Maintenance Division is to promote the health, safety, and welfare of the public served by the city of St. Petersburg's Public Drinking Water System and the city's Reclaimed Water System and to effectively maintain the integrity of the potable and Reclaimed Water Distribution System through the effective utilization of employees, equipment, and materials. This objective fulfills the Mayor's goal of Safety. Cross Connection Control (Service Connections) Pipe Replacement Reclaimed Water Compliance Inspections Repair & Maintain Fire Hydrants & Valves Fiscal Year 2014 # Linear Feet # # K-23 14,319 54,115 6,087 4,379 13,465 53,179 5,145 5,677 15,000 58,000 6,000 4,800 11,270 44,000 3,995 3,900 13,500 55,000 6,000 4,800 Public Works FY14 Adopted Fiscal Plan Objective and Performance Measure City of St. Petersburg, Florida Unit Of Measure FY 2011 Actual FY 2012 Actual FY 2013 Target FY2013 Estimate FY 2014 Adopted Water Usage The objective of the Cosme Water Treatment Plant Operations & Maintenance Division is to purchase potable water from Tampa Bay Water. Tampa Bay Water is directed by a nine member board of directors comprised of representatives from the six member governments. St. Petersburg, Tampa, and New Port Richey each have one representative; and Pinellas, Hillsborough, and Pasco Counties each have two members. Member governments pay the same wholesale water rate, share the cost of developing new supplies, share in environmental stewardship, and share voting rights equitably. This objective fulfills the Mayor's goal of Safety. Amount of Water Usage Per Day Annual Average of Unaccounted for Water Cost of Tampa Bay Water Per Capita Usage Per Day Public Works Gallons % $ Gallons K-24 27,900,000 6.7 23,908,458 82 28,730,000 9.6 25,802,915 80 27,900,000 7.0 25,500,000 82 28,420,000 10.0 25,500,000 86 28,500,000 10.0 26,180,000 84 Fiscal Year 2014
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