PUBLIC SAFETY COMMITTEE
COUNTY BOARDROOM
TUESDAY, FEBRUARY 9, 2016
MINUTES
3:30 PM
1. Call to Order at 3:33
2. Roll Call – Present: Tom Karr (ch), Duane Kingdon (vc), Dean Backer, and Don Cremeens. Andrew
Martin arrived at 3:35
3. Approval of Minutes
a. January 12, 2016 minutes
Motion to approve the minutes made by Backer, seconded by Cremeens. Motion Carried
4. Review of Executive Session Minutes
a. March 11, 2014–Release or Keep Confidential
b. June 10, 2014–Release or Keep Confidential
c. July 14, 2015–Release or Keep Confidential
Motion to release July 14, 2015 Session 1 and keep all other minutes confidential made by Kingdon, seconded by
Martin. Motion Carried.
5. Public Input
a. Presentation of Preferred Provider Program
Kim McMann of HFN presented their preferred provider program, this program is designed to direct
employees to in-network physicians when seeking medical care for a Work Comp injury. The program was
discussed and a handout was provided and has been attached. This program is included as part out our
Workers Comp insurance with IPMG and will be at no additional cost to the County.
6. Approval of claims
Mr. Kingdon asked how repairs to seized vehicles are repaired. Sheriff Smith noted that the repairs are
paid out of the seized vehicle fund.
Mr. Karr asked about spreading the maintenance work on the sheriff’s vehicles around the county. Sheriff
Smith noted that each car is assigned to a specific shop so if all the work this month was done on vehicles
that always go to that dealer. Mr. Martin asked about the WEX bill. Mrs. Jording noted that was the animal
control vehicle fuel.
Motion to approve the claims made by Martin, seconded by Backer. Motion Carried.
7. Coroner - None
8. ESDA
Resolution 2015/16 – 020 Local Emergency Planning committees with Woodford, Peoria & Tazewell
Counties Emergency management Agencies
Mr. McCanless discussed that this will formalize the LEPC, this committee tracks all locations with hazardous
materials. It needs to be made official because he is applying for a grant. Motion to send to full board made by
Martin, seconded by Backer. Motion Carried
b. EOP
Mr. McCanless noted the County Emergency Operations Plan was approved by the state again. They added a
Donated goods Annex and a Search and Rescue Annex this year.
a.
9. Sheriff
a. Down Spout Repair, Tile & wall work Bid
Mr. Karr discussed that this down spout is on the East side of the building and is creating a ice patch because the
water drains across the walkway. Mr. Tipsword handed out a bid package to replace the down spout, trench in
the drain to the retaining wall and replace the retaining wall and asphalt. Quotes where received from Amigoni
Construction -3345.00 AAA Striping and Sweeping – 2875.00, Tom Durand – 200.00, D&D seamless gutters –
1
350.00, L&L Gutters – 650.00. He has selected AAA Striping and Sweeping, Tom Durand and D&D seamless
gutters to complete all aspects of the project. The total cost would be $3,425.00 and it would have to be taken out
of contingency. Mr. Backer made the motion to approve, seconded by Kingdon. Motion Carried.
b. Courthouse Window Repair / Replace Bid
Postponed till next month.
c. Courthouse Painting Bid
Mr. Tipsword discussed that they have painted most of the first, second and third floors with inmate workers.
They will have to contract the remainder of the work because of scaffolding requirements. There are two areas
that have been quotes: Area 1 includes the first and second floors inside the west entrance, including walls trim
and ceiling. Three bids were received Wright Way interior $5,275.00, McClanahan Painting - $5,900.00, and
Ellis Painting - $7,200.00. Area 2 includes the stairwell from the second to third floor including walls, trim and
ceiling, this also includes plaster repair on the third floor. Wright-Way interior- $5,170.00, McClanahan Painting
- $6,200, Ellis Painting - $7,500.00. The total for both areas from Wright-Way interiors is $10,445.00. Mr.
Tipsword noted he discussed with Mr. Wright that most of the cost is building scaffold, he stated Mr. Wright
would be willing to do a time and materials quote for $8,500.00. Mr. Tipsword stated he was comfortable with
this quote as Mr. Wright has done good work for the county in the past. Mr. Karr clarified that they are asking
for certificates of insurance. Mr. Cremeens made the motion to approve the Wright Way bid of $8,500.00 not to
exceed $10,445.00, Mr. Kingdon seconded under the understanding that it go to the full board. Motion Carried.
Mr. Karr asked if this would be done after the window repair, Mr. Tipsword stated he agreed that that would be
the best idea in the event more serious repairs are needed to the windows.
d. Tree Removal Courthouse Grounds Information
Mr. Tipsword discussed that the ice storm damaged the pine trees on the south side to the point they need
removal. He Spoke with Mr. Tom Durand, he will cut and remove the trees for $550.00. Stump removal will be
looked at for the future.
e. Courthouse Grounds Electric Meter Information
Sheriff Smith discussed this with Mellissa Brown from the City of Eureka, The City would be willing to pay half
the monthly bill. Motion to split the bill 50:50 with the City of Eureka made by Cremeens, seconded by Martin.
Motion Carried.
f. Annex 3 Generator Project Information
Sheriff Smith stated that they checked on the Generator and it was manufactured in 2010.
g. Padded Cell Correctional Facility Bid
Sheriff Smith presented two bids: Padded Surfaces - $25,125.00 and Marathon Engineering Corp - $19,425.00
Motion to approve the Marathon bid by Kingdon, seconded by Backer. Motion Carried.
h. County Highway Telephone System project Bid.
Sheriff Smith discussed that this would bring the highway onto the county system and eliminate their bill. He is
checking on a way to have highway keep their 923 number. This would cost $4,310.15 to get the system. The bill
would be slightly lower if existing phones are used. Sheriff Smith already has three phones that can be used. Mr.
Noar stated he has another phone that could be used. Mr. Martin asked if the goal was to save the $160.00 phone
bill. It was calculated that the cost would be $3,330.64 Motion to approve by Kingdon, seconded by Cremeens.
Motion Carried.
i. Seico CCTV/Mag lock project update
Sheriff Smith updated the Committee that this has been installed.
j. Courthouse floor maintenance project update
Mr. Tipsword updated the committee that they will finish stripping and waxing the first floor offices this
weekend. They will then move to the second floor offices.
k. TSS RTU control/damper update
Sheriff Smith updated that the parts have been ordered and will arrive in a week or two.
l. Denman Rd. House seizure update.
Sheriff Smith noted the House in on the market as of 10am today and they have received one cash offer. The
County will receive 65% of the remainder after the mortgage and realty bills are paid.
m. Cash Seizure update.
Sheriff Smith updated that this has gone to court and has been awarded the money, after 45 days the County
sends the money to the state and we will get 65% of the seizure.
n. Live Scan Federal Mandate upgrade issue & Bid
Sheriff Smith discussed that the machine he has is potentially not compatible with a upcoming federal mandate.
The machine we have has reached end of life and will not be maintained by the manufacturer. Currently the
machine is operating and the prints are being accepted. He is going to wait and hope the machine holds out until
next year. He will budget for a new machine next year. He stated they do 15,000-16,000 prints per year. The
electronic machine is state and federally mandated.
o. Badge of Health Initiative Dr. Kim Gaston IPMG
Dr. Gaston discussed that she has been working with the sheriff’s Department to reduce Work Comp injuries.
She noted that leadership is the first piece. Any injured employee must attend the leadership meeting to discuss
prevention. She noted in her opinion it is a culture issue that need to be changed. She has helped roll out the
Badge of Health initiative to improve health of police officers, it is valued at $26,000 and is included with our
membership in ICRMT. She noted that police officers are 25% more likely to die of a heart attack than from
fighting crime and that the public and 78-80% of police officers are overweight compared to 68% of the Public.
It is voluntary, they will do biometric screenings and will recommend medical care. She will be completing one
on one consultations about health. They are also working on job descriptions. Mr. Cremeens asked about creating
a workout area for employees. Dr. Gaston noted that is a great facility to develop but it would take someone to
run it, clean it and manage it. She noted it may be better to have classes with instructors than just putting exercise
equipment in the room. Mr. Karr asked for the Committees thought on Preferred Provider. Mr. Backer made the
motion to send the preferred provider program to the full board, seconded by Kingdon. Motion Carried.
p. Conference Telephone for Boardroom Proposal
Sheriff Smith discussed that Mrs. Harms asked about getting a conference phone in the board room. Originally
that was spec’d as a conference phone. The cost would be $1,148.48. The committee discussed that they felt this
was not necessary.
q. Front Security Desk walk through metal detector replacement proposal
Sheriff Smith discussed that the current walk through is starting to have issues. He has priced a replacement: Ray
O’haran - $4,450.00, Garret PD - $4,764.00 this is not ADA compliant, Protective Tech - $4,790.15. Sheriff
Smith discussed that he is not happy with the brand he has now and has priced a Garrett instead of an Auto Clear.
Sheriff Smith stated he would like to go with Ray O’haran for $4,450.00. Sheriff Smith noted he will use the
remaining funds budgeted for the padded cell to pay for this replacement. Mr. Kingdon asked if Sheriff Smith
could discuss this with the Judge and see if he could help with the cost as he has in the past, Sheriff Smith will
discuss this with the Judge. Motion to approve and send to the board made by Backer, seconded by Kingdon.
Motion Carried
10. Animal Control
a. Animal Control Vehicle
Mo discussion this month, hold until next month.
11. New Business
a. East Courthouse Drainage – Discussed at item 9a.
12. Unfinished Business
a. Use of Woodford County Mutual Building - No discussion this month, hold until next month.
13. Other
Mr. Kingdon discussed that Finance Committee had asked him to request the Sheriff Office look into
recouping costs of housing inmates once the inmates are released. Sheriff Smith stated he would look
into the issue.
14. Executive Session None
15. Any action coming out of Executive Session
16. Adjournment
Motion to adjourn at 5:32 made by Kingdon, seconded by Backer. Motion Carried.
Submitted by: Lisa A. Jording
__________________________________
Tom Karr
Committee Chairman
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