Quick Reference
Word Essential Tips & Techniques
Microsoft Word 2010
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Word Essential Tips & Techniques Microsoft Word 2010
Table of Contents
Working With A Document ............................................................................................. 2
Working With Text.......................................................................................................... 2
Paragraph Formatting .................................................................................................... 3
Lists ................................................................................................................................ 4
Quick Reference
Tables ............................................................................................................................ 5
© 2010, Watsonia Publishing
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Word Essential Tips & Techniques Microsoft Word 2010
Working With A Document
To show paragraph marks:
1.
Click on the Home tab on the ribbon
2.
Click on Show/Hide
in the Paragraph group
To navigate with the keyboard, press:
+
or
+
to move to the start or end of the document, respectively
or
to move to the start or end of the current line, respectively
+
or
+
to move to the next or previous page, respectively
To perform a word count:
1.
Click on the Review tab on the ribbon
2.
Click on Word Count
in the Proofing group
Working With Text
Quick Reference
To select text using the keyboard:
1.
Press
+
2.
Press
3.
Press
+
4.
Press
+
+
+
to select a word
to select a line of text
+
to select a paragraph
to select the document
To undo previous actions:
1.
Click on Undo
in the Quick Access Toolbar to undo a single action
Or
Click on the drop arrow for Undo
select a series of actions
in the Quick Access Toolbar and
To replace words or phrases:
1.
Click on the Home tab on the ribbon then click on Replace
Editing group
in the
2.
Type the search text in Find what and the replacement text in Replace with
3.
Click on [Find Next] then click on [Replace]
To copy and paste text using drag and drop:
1.
Select the text
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Word Essential Tips & Techniques Microsoft Word 2010
2.
Move the mouse pointer over the selected text, then click and hold down
the right mouse button
3.
Drag to the desired position, release the mouse button and select Copy
Here
To select text using the mouse:
1.
Double-click to select a word
2.
Triple-click to select a paragraph
3.
Press
4.
Click and drag to select any range of text
and click in a sentence to select it
To delete text, position the insertion point, then:
Press
to remove text to the right
Press
to remove text to the left
Press
+
OR
+
to delete a word
Quick Reference
To cut and paste text using drag and drop:
1.
Select the text
2.
Move the mouse pointer over the selected text, then click and hold down
the left mouse button
3.
Drag the mouse pointer to the desired position and release the mouse
button
Paragraph Formatting
To change line spacing:
1.
Click in the paragraph
2.
Click on Line and Paragraph Spacing
3.
Select the line spacing of your choice
To change paragraph spacing:
1.
Click in the paragraph
2.
Change the setting for Spacing Before or Spacing After in the Paragraph
group on the Page Layout tab
To display the formatting applied to selected text:
1.
Click in the text
2.
Press
+
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Word Essential Tips & Techniques Microsoft Word 2010
To remove page breaks:
1.
Click on the Home tab, then click on Show/ Hide
marks
to show all paragraph
2.
Hover to the left of a manual page break, then click to select it
3.
Press
To insert a hard return:
1.
Press
To insert a soft return:
1.
Press
+
To insert a page break:
1.
Position the insertion point
2.
Click on the Page Layout tab
3.
Click on Breaks
4.
Select Page under Page Breaks
in the Page Setup group
Lists
Quick Reference
To apply bullets using the Bullet Library:
1.
Select the list
2.
Click on the drop arrow for Bullets
3.
Click on the symbol of your choice
To renumber a list:
1.
Click in the text
2.
Click on the drop arrow for Numbering
3.
Select Set Numbering Value
4.
Adjust the Set value to figure
5.
Click on [OK]
To apply a multilevel list:
1.
Select the text
2.
Click on Multilevel List
3.
Click on an option in the Library
4.
Adjust the levels of the list as required
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Word Essential Tips & Techniques Microsoft Word 2010
To apply numbering:
1.
Select the text
2.
Click on the drop arrow for Numbering
3.
Click on the numbering format of your choice
To promote and demote list items:
1.
Click in or select the list item/s and then:
Click on Increase Indent
to demote or Decrease Indent
Press
+
to demote or
to promote, or
to promote
Tables
To create a simple table:
1.
Click on Table
in the Tables group
2.
Select Insert Table
3.
Type the Number of columns and rows, and specify other options as
desired
4.
Click on [OK]
To select in tables using the ribbon:
Quick Reference
Click in the cell, then click on Select
2.
Click on Select Cell to select the cell, or
Click on Select Column to select the column, or
Click on Select Row to select the row
To insert a new column or row:
1.
Click on the desired table cell, then activate the Table tools: Layout tab
2.
From the Rows & Columns group, click on Insert Left or Insert Right to
insert a new column, or click on Insert Above or Insert Below to insert a
new row
To change a column’s width:
1.
Select the desired table column, then activate the Table Tools: Layout tab
2.
Click on the up or down spinner arrow for Table Column Width in the Cell
Size group
To autofit columns:
1.
Select the table, then click on AutoFit
2.
Select AutoFit Contents to reduce the column widths to fit the content, or
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Word Essential Tips & Techniques Microsoft Word 2010
Select Fixed Column Width to fix the column width, or
Select AutoFit Window
To sort table data:
1.
Select the cells containing the data to be sorted
2.
Click on Sort
3.
Select the desired sort criteria, then click on [OK]
in the Data group on the Layout tab
To split cells in a table:
1.
Select the cell/s to split
2.
Click on Split Cells
3.
Specify the number of columns and/or rows that you want to split the cell/s
into, then click on [OK]
in the Merge group on the Layout tab
To enter data into a table:
1.
Click in a table cell and type
2.
Press
to jump to the next cell
To select in tables using the mouse:
Click just outside the table to the left of a row to select the row
Click just outside the table above a column to select the column
Quick Reference
Click on the table move handle
to select the entire table
To delete a row or column:
1.
Click on the desired table cell, then activate the Table Tools: Layout tab
2.
From the Rows & Columns group, click on Delete
and select Delete
Rows to delete a row, or select Delete Columns to delete a column
To change a row’s height:
Select the desired table row, then activate the Table Tools: Layout tab
Click on the up or down spinner arrow for Table Row Height in the Cell Size group
To apply a table style:
1.
Click in the table
2.
Click on the More button
3.
Select the desired style
for Table Styles
To merge cells:
1.
Select the cells to be merged
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Word Essential Tips & Techniques Microsoft Word 2010
Quick Reference
2.
Click on Merge Cells
© 2010, Watsonia Publishing
in the Merge group on the Layout tab
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