THE FIRECRACKER INVITATIONAL
July 1, 2012
SUMMARY
The Firecracker Invitational contains both individual swims and multi-age group, mixedgender relay events in Fly, Breast, Free and Medley Relay. For Fly, Breast and Free,
there are 250-yard events with 6-swimmers per relay team, across all age groups. The
Medley Relay events are more traditional, but with wider age groups and mixed gender.
Please take note below.
Date: !
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July 1, 2012 – Warm ups start at 7am / Meet at 9am
Meet Director: ! !
Gareth Patterson
Asst. Meet Director: ! Terrie Hawkinson
Contact Info:!
Gareth Patterson! !
Terrie Hawkinson
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Email:[email protected]!
Email: [email protected]
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Phone: 925-787-5022!
Phone:925-787-9796
Pool Location: ! Diablo Valley College (321 Golf Club Rd., Pleasant Hill)
Important Dates & Deadlines
June 15 Entry Packages are due and must be submitted via Hy-Tek software. Forms
and entries should be emailed to Gareth Patterson [email protected]. Checks and any
other forms may be mailed to Terrie Hawkinson
THE FIRECRACKER INVITATIONAL
July 1, 2012
ENTRIES
Entries Due: June 15, 2012
Entry Coordinator: Gareth Patterson
Email Entries to: [email protected]
Other Forms and payment to be delivered to: Terrie Hawkinson
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820 Bethany Lane
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Concord, Ca 94518
Divisions: ! !
“A” Division - all individual and relay events
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“B” Division - individual events only
Entry Fees: $15 per swimmer flat fee
All entries should have a time entered. If you don’t have a swum time, please
enter a best estimate. We do NOT require times for the relay entries.
Please make checks payable to: Ygnacio Wood Swim Team. There will be no
refunds.
Entry Packages must include:
All Entries, both individual and relays with names, emailed via Hy-Tek software to
[email protected]. (If your team does not use Hy-Tek normally and cannot send a HyTek entry file, please contact Gareth Patterson immediately at [email protected])
Team Roster in Hy-Tek import format with birth dates emailed with Entries
TOP TIMES Report (alpha by swimmers’ last names)
Signed Head Coach Verification Form
Hy-Tek Team Manager Entry Fee Report
One check covering all meet fees
Copy of your team’s Liability Insurance Certificate naming Ygnacio Wood Swim
Team and Diablo Valley College additional insureds.
Entry Information:
• Each swimmer is limited to a maximum of three (3) individual events. Swimmers can
enter as many relay events as the teams need, however, we may limit the number of
relays a club enters in the interest of time. We will work with coaches to ensure that
each child swims a minimum of two (2) relay events.
•
Coaches will be responsible for entering correct swimmers and times. Coaches
must sign and include the “Head Coach Entry Verification” Form with the meet
packet.
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Team records must be available for immediate validation should there be protests
involving the swimmer’s eligibility. The Head Referee can disqualify a swimmer if
information cannot be made available and validated.
THE FIRECRACKER INVITATIONAL
July 1, 2012
SCRATCH AND RELAY NAMES MEETING (via EMAIL)
Submit form by: Wednesday, June 27, 2012
Submit scanned form via email to: [email protected]
Relay names for the Free, Fly and Breast Relays must be submitted with the original
entries. This is the deadline for any changes. As all relays will be manually checked,
no additional relays are allowed to be added. PLEASE NOTE… ONLY minor relay
changes will be allowed on the day of the meet, at the option of the Meet Director.
Individual scratches are also due on Wednesday, June 27th.
Complete, scan and email the completed forms (Scratch Form and Medley Relays form)
to [email protected] by 6/27/12.
COACHES MEETING
Sunday, July 1, 2012 at 8:40 am
Location: Desk
There will be a short meeting prior to the meet with the Meet Director, the Referee and
the designated Coaches to discuss any issues to be resolved. All Coaches are
requested to verify the seeding of their swimmers carefully, and bring any discrepancies
to the attention of the Meet Director immediately. If such discrepancies cannot be
resolved before the event is called, the Program is deemed to be correct.
GENERAL INFORMATION
ELIGIBILITY
The Firecracker Invitational is open to all swimmers, 18 years and under, as of June 15,
2012, competing for one of the following teams: Aquaknights, Dana Hills, LMYA,
Pleasant Hill Dolfins, San Ramon Aquacats, Vista Diablo and Ygnacio Wood.
A swimmer’s age as of June 15, 2012 will determine the age group in which they may
compete. Assistant coaches, providing they meet all eligibility requirements, may
compete. Head coaches may NOT compete.
RULES
1. Current USA Swimming Rules will govern the entire meet including: strokes, turns,
starts, finishes, warm ups, swimsuits, etc., with the following exceptions:
a. 6 & Under swimmers shall be required to swim each stroke 100% correctly, 70%
of the distance.
b. There will be non-conforming relay events. In each leg of a relay event, the
swimmer must swim the designated stroke correctly (with exception for the 6 &
THE FIRECRACKER INVITATIONAL
July 1, 2012
under swimmers noted above). At the end of each leg, the finish rule for each
stroke applies in each case.
2.! Referees will have sole authority in determining whether a swimmer is too late.
3. All events will utilize the semi-automatic push button Colorado Timing System with
touch pads. There will be three timers per lane: 2 push-button judges and 1 with an
electronic stopwatch.
4. NO swimmer may swim under another swimmer’s name.
SCHEDULE OF EVENTS
Meet programs will be available for purchase at the meet for $5.
Event No. ! Stroke Age Group
Girls/Boys
B / A Division
1-4 IM ! !
07-08
5-8 !
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09-10
9-12 !
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11-12
13-16 ! !
13-14
17-20 ! !
15-18
21 !Breast Relay!
18 & Under, Mixed Gender
22-25 !
Free !
26-29 ! !
30-33 ! !
34-37 ! !
38-41 ! !
42-45 ! !
6 & Under
07-08
09-10
11-12
13-14
15-18
46 ! !
18 & Under, Mixed Gender
Fly Relay !
47-50 !
Breast !!
51-54 !
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55-58 ! !
59-62 ! !
63-66 ! !
67-70 ! !
6 & Under
07-08
09-10
11-12
13-14
15-18
<BREAK>
71-74 !
Fly !
75-78 ! !
79-82 ! !
83-86 ! !
87-90 ! !
91-94 ! !
6 & Under
07-08
09-10
11-12
13-14
15-18
95 100-yard Medly Relay ! 8 & Under, Mixed Gender
96 200-yard Medly Relay ! 9 - 12, Mixed Gender
97 200-yard Medly Relay ! 13 - 18, Mixed Gender
THE FIRECRACKER INVITATIONAL
July 1, 2012
98-101 !
Back !
102-105 ! !
106-109 !
110-113 ! !
114-117 ! !
118-121 ! !
122 !
6 & Under
07-08
09-10
11-12
13-14
15-18
Free Relay ! 18 & Under, Mixed Gender
INDIVIDUAL ENTRIES
Individual events are seeded based on the fastest available seed time during the current
season through 2-days in advance of the entry package due date. The Firecracker
Invitational will use “A” and “B” times as used by the CCVSC. (See “Time Standards”
below) Swimmers must be entered into the “A” or “B” division based on their entry
times.
Individual events will be seeded with the fastest swimmers in the final heat. All events
are Timed-Finals.
FREE, FLY and BREAST RELAY ENTRIES
The Free, Fly and Breast relay events are Mixed Gender (both boys and girls) and U18. All relay events are 250-yard events and each leg is swum by a swimmer in a specific
age group.
Leg 1 25-yards 6 & Under
Leg 2 25-yards 7-8
Leg 3 50-yards 9-10
Leg 4 50-yards 11-12
Leg 5 50-yards 13-14
Leg 6 50-yards 15-18
We are aware that some teams have an imbalance in age groups that makes it difficult
to enter a balanced number of entries. (For example, you may only have five 9-10
swimmers) As such, we are allowing some flexibility in seeding when it comes to these
situations. We will allow a swimmer from one age group in either direction for any leg of
the relay as long as there is no other eligible swimmer available. The only exception to
this rule is for leg 1 & 2 where these can only be swum by swimmers in 6 & Under and
7-8 age groups.
For example, a team only has five 9-10 swimmers (combined boys and girls) available.
If other age groups have more swimmers, for the relays beyond the 5th entry, Team A
could have a 7-8 or a 11-12 swim Leg 3 of the relay.
THE FIRECRACKER INVITATIONAL
July 1, 2012
If a team only has combined five 6 & Under and 7-8 swimmers available, they can only
enter a maximum of five relays per relay event.
No swimmer can swim in multiple relay teams per event.
Our expectation is that large teams may enter 10-15 relay teams per stroke.
Since Hy-Tec has no way to automatically check the eligibility of a swimmer, this will be
a manual process. Please respect the spirit of the meet and keep the entries as “clean”
as possible.
MEDLEY RELAY ENTRIES
The Medley Relay events are mixed gender events with wider age groups than normal.
There is no requirement that a specific age swimmer must swim any leg of the “normal”
Medley Relay event. In theory, a team may enter four 18-year old boys in a 13-18
Mixed Gender, 200-yard Medley Relay event.
As a reminder, the three Medley Relay events are:
95 100-yard Medley Relay ! 8 & Under, Mixed Gender
96 200-yard Medley Relay ! 9 - 12, Mixed Gender
97 200-yard Medley Relay ! 13 - 18, Mixed Gender
For Medley Relay entries, we would GREATLY appreciate SEED TIMES. This
helps avoid the situation where a team of 13-year olds is crushed in a heat by a
team of 18-year olds.
TIME STANDARDS
The time standards below are the Contra Costa Valley Swim Conference time
standards. For this event, we will not be using C (County) time standards nor will we be
enforcing Q (Qualifying) time standards. These times are in the Hy-Tek meet file that
you received.
GIRLS
Stroke Category 6&U
7-8
9-10
11-12
13-14
15-18
Free
C
20.48
16.24
31.88
28.97
27.78
58.53*
A
27.80*
20.10*
38.50
33.40
30.60
1:04.65
Breast
C
28.81
22.10
40.98
37.61
35.93
1:16.87
A
37.00*
27.25*
50.30*
44.00*
40.60
1:24.20
Q
48.50
37.50
59.40
53.00
49.00
1:40.00
Fly
C
24.87
18.18
36.60
32.49
30.82
1:08.39
THE FIRECRACKER INVITATIONAL
July 1, 2012
A
35.50*
24.70*
47.00*
39.40*
35.20
1:15.00
Q
47.00
34.60
58.20
50.20
49.10
1:28.40
Back
C
25.75
20.69
38.33
34.66
32.57
1:10.13*
A
34.80*
25.50
48.50
42.00
37.30
1:17.00*
IM
C
n/a
1:37.90
1:23.10
1:15.54
1:11.87
1:08.51
A
n/a
1:58.50*
1:39.25*
1:25.70
1:18.35
1:14.75
Q
n/a
2:15.00
1:55.00
1:45.00
1:25.00
1:22.00
BOYS
Stroke
Category 6&U
7-8
9-10
11-12
13-14
15-18
Free
C
20.19
16.00
32.00
28.28
25.88
52.57*
A
28.40*
19.75*
37.80
33.00
28.10
55.50
Breast
C
28.74
22.22
42.10
37.25*
33.49
1:09.47
A
37.40*
27.60*
50.50*
43.60
37.75
1:13.60*
Q
48.00
37.00
59.50
53.00
46.00
1:28.00
Fly
C
25.75
18.58
37.08
32.56*
28.99
1:00.24*
A
34.80*
24.70*
47.00*
39.25
32.40*
1:05.25
Q
46.40
34.60
59.00
49.80
47.00
1:21.80
Back
C
25.34
20.35
38.53
35.04
31.69
1:04.15*
A
35.20*
26.00
47.50
40.00
35.30
1:09.00
IM
C
n/a
1:37.44
1:23.67
1:14.83
1:08.03
1:01.73
A
n/a
1:56.00*
1:37.00
1:25.20
1:12.90*
1:04.50
Q
n/a
2:15.00
1:55.00
1:45.00
1:23.00
1:13.00
CLERK OF THE COURSE
All swimmers MUST check in with the Clerk of the Course for all events and may enter
the pool area through the Clerk ONLY. If a swimmer does not check in, s/he will not be
allowed to swim in that event. Swimmers must have their BACKS marked before
coming to the CLERK OF THE COURSE, last name, first name, stroke, heat/lane. See
program for details.
Mix Gender/Age Relay teams MUST arrive at the CLERK OF THE COURSE together.
You will find a staging area labeled with your team name. This will be the area your
team should queue up before entering CLERK OF THE COURSE together. As there are
six swimmers in each relay team, this rule will be enforced strictly. Since all relay teams
will have older swimmers on the team, a coach is not required to escort the relay teams
to the clerk. However, we highly recommend using one shepherd for the relays in order
to organize the varying age levels. PLEASE be sure that your swimmers take note of
THE FIRECRACKER INVITATIONAL
July 1, 2012
the name (letter) of the relay that they are swimming in. As some teams will have 10-15
relay team entries, it is critical that we don’t confuse relay entries.
WARM UPS
Competition Side of the Pool
For safety purposes, warm up times and lanes will be assigned by team and based on
the number of swimmers entered in the meet.
Schedule:
7:00-7:20!
7:20-7:40!
7:40-8:00!
8:00-8:20!
Ygnacio Wood and Vista Diablo
AquaCats and Pleasant Hill Dolfins
AquaKnights and LMYA Dolphins
Dana Hills
USA Swimming rules will govern warm ups. A TEAM COACH MUST BE ON DECK
SUPERVISING WARM UP ACTIVITIES -- SWIMMERS CANNOT ENTER THE WATER
UNLESS THE COACH IS PRESENT. The coach is responsible for the safety of his/her
swimmers during warm ups.
Non-Competition Side of the Pool (15-18 year old swimmers ONLY)
Only 15-18 year old swimmers entered in the meet are allowed in the warm up pool and
only warm ups or swim downs are allowed. There will be no lifeguard on duty. While in
the warm-up pool, those not swimming will be asked by a marshal to exit the pool
immediately.
SNACK SHACK & HOSPITALITY
Spike’s Snack Shack will be open for breakfast and lunch. Hospitality will be provided
for officials and coaches. Lunch will only be provided to head officials/stroke and turn
judges and coaches. Lunch tickets for will be in the coaches packet and we will
accommodate all coaches. All coaches must be listed on your head coach verification
form.
Commemorative tee shirts will be available at the meet for $16.
MARSHALED AREAS
Certain areas will be marshaled and only approved persons will be allowed to enter.
Coaches will be allowed access to most of these areas. However, they will be required
to wear a name badge in order to gain entrance. Name badges will be distributed in the
Coach’s Packet or at the coach’s meeting.
THE FIRECRACKER INVITATIONAL
July 1, 2012
GROUND SITE RULES
Teams may begin setting up in their designated areas at 6:30 am on Sunday, July 1st
and NO EARLIER. Each team will have their own designated section.
LAW ON SCHOOL PROPERTY PROHIBITS ALCOHOLIC BEVERAGES.
POSSESSION OF ALCOHOL BY A SWIMMER OR PARENT WILL RESULT IN YOUR
TEAM BEING REMOVED FROM THE MEET.
· No smoking in or around the pool area.
· The lake is off-limits.
· No super soakers, skateboards, roller skates or bicycles allowed.
· No glass objects are to be brought onto the premises.
· No BBQs or hibachis are to be used.
· Please do not bring dogs to the meet, other than service dogs.
· Vehicles are not permitted on the pathways or lawn.
PARKING
There is abundant free parking at DVC.
MEET RESULTS AND SCORING
Meet results will be posted as soon as they are available and at the end of the day.
The Firecracker Invitational’s theme is “United We Swim”. As such, scoring will put an
emphasis on the results of the relays over the scores in individual events. Individual events will score points by division. Only the fastest six heats per individual
event are eligible to score points. The top eight times in each division of each event will
score points for that event. Points are assigned as follows: 1st Place: 9 Points
2nd Place: 7 Points
3rd Place: 6 Points
4th Place: 5 Points
5th Place: 4 Points
6th Place: 3 Points
7th Place: 2 Points
8th Place: 1 Point
Relay events are not scored by division, as there is no B-division for relays. The top 16
times will score points as follows:
1st Place: 32 Points
2nd Place: 30 Points 3rd Place: 28 Points
4th Place: 26 Points
…...
16th Place: 2 Points
Team scores are regardless of division. The team’s total score is the sum of division A
individual point + division B individual points + relay point scored.
THE FIRECRACKER INVITATIONAL
July 1, 2012
AWARDS
Individual Events! !
1st – 8th!
“A” Division! !
Ribbons!
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“B” Division
Ribbons
Relay Events
1st-8th !!
Ribbons
Team Awards
1st, 2nd, 3rd ! Team Trophy
Heat Winners
· Heat winners will receive ribbons at the conclusion of each heat
Participation Caps
· One participation cap for each swimmer; individual and or relay
Awards Distribution: Swim caps and Ribbons will be given to the Coaches or designated
representative from each team at the conclusion of the meet on Sunday. Team trophies
will be presented during the Awards Ceremony at the conclusion of the meet on Sunday.
TEAM MEET WORKERS
ASSIGNED OFFICIALS
Each participating team is responsible for providing officials. All officials and workers
must be on deck, as assigned, at least 15 minutes before the beginning of the meet and
before the end of break. All Officials must dress according to USA Swimming rules:
white shirt and black or blue shorts/pants. This ensures the Stroke and Turn Officials
are easily recognized by the Head Officials.
STROKE AND TURN
Stroke and Turn will require at least one “certified” worker on deck at all times. This is
noted on the sign-up sheet. A Stroke and Turn rotation schedule will be distributed prior
to the meet. Teams with more than 75 swimmers will supply two stroke and turn
officials on deck at all times. Please minimize splitting the Stroke and Turn jobs
between too many people.
TIMERS AND RECORDERS
There will be three timers per lane. The semi-automatic push button Colorado Timing
System along with touch pads will be used. One timer or the recorder will also be
THE FIRECRACKER INVITATIONAL
July 1, 2012
required to operate a digital stop watch, recording only the one time on the timer cards
for each swimmer. This time will be recorded to the 100th second. The digital stopwatch
time will only be used in the event of a failure of the Colorado Timing System.
SHEPHERDS
Each team MUST assign shepherds to assist with their 6 & under and 7-8’s during the
8U Medley. For the other relays, the 15-18s may responsible for their team. They must
be brought in as a group, not individually.
WORKER ASSIGNMENTS
Each team is responsible for providing relief volunteers for their assigned lanes. It is
your Team Director’s responsibility to make sure that the below positions/chairs are
filled for the entire meet.
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Workers should be in place by 8:40
We are having a brief intermission after event 70
We will provide beverages to meet workers (water, coffee, juice). Lunch is NOT
provided except for Coaches and Stroke and Turn officials.
TIMERS/RECORDERS
Head Timer:
1
2
3
4
5
6
7
8
Timer/
Rec
SRA
YW
PHD
DH
LMYA
PHD
LMYA
YW
Timer
VD
SRA
YW
AK
SRA
DH
AK
PHD
Timer
LMYA
VD
DH
PHD
AK
YW
DH
LMYA
YW: ! Ygnacio Wood
SRA: ! San Ramon Aquacats
PHD: !Pleasant Hill Dolfins
VD: ! Vista Diablo
DH: ! Dana Hills
AK: ! Aquaknights at Diamond Hills
LMYA: LMYA Dolfins
Meet worker assignments may be adjust based on the actual number of entries
received. Teams will be advised of any changes.
THE FIRECRACKER INVITATIONAL
July 1, 2012
HEAD COACH VERIFICATION FORM
Team Name:!!
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Head Coach’s Name (please print):!
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Date:! !
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I certify that I have reviewed the entries submitted to The Firecracker Invitational and
that they are correct and that “real” times have been entered and if called upon to do so,
I will provide meet records (i.e., top time reports) to validate swimmer’s times.
I have read the meet packet and understand that:
There are no complimentary or substitute swimmers allowed in this meet.
Our team cannot add or switch swimmers after the entries are turned in.
WARM UPS
As a team we have reviewed the warm up policies for this meet, and agree that if a
swimmer on our team violates the warm up rules, it may result in our entire team losing
warm up privileges.
A team coach must be on deck supervising warm up activities. Swimmers CANNOT
enter the water unless a coach is present. There will be NO LIFEGUARDS ON DUTY. I
agree that our team coaches are responsible for the overall safety of our swimmers
during warm ups.
All of our swimmers are aware that entry into the pool for warm ups must be feet first
from a seated position.
Head Coach’s Signature
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Names of Assistant Coaches (not Swimmer Coaches)
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THE FIRECRACKER INVITATIONAL
July 1, 2012
STROKE & TURN WORKERS
E-mail completed form to Roy Wensley
E-mail: [email protected]
TEAM:!
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Please list qualified volunteers from your team. The Head Stroke and Turn Officials will
make contact to ensure they understand how teams are being scheduled to work.
Stroke & Turn Officials must wear white shirts along with blue or black shorts or pants.
Official’s Name
Phone #
E-mail
THE FIRECRACKER INVITATIONAL
July 1, 2012
TEAM FEE SHEET
Hy-Tek Entry Fee Report Required
TEAM:!
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TOTAL DUE
Team Treasurer/Contact responsible for fees:
Name:!!
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Phone:!
E-mail:!
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Swimmers! !
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Total Number of Swimmers!
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x!
$15.00!
Please subtract Deposit
TOTAL FEES DUE! !
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$!
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$!
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100.00
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Please submit one check per team and make check payable to Ygnacio Wood Swim
Team.
Thank you!
THE FIRECRACKER INVITATIONAL
July 1, 2012
SCRATCH FORM
Submit form by:! Wednesday, June 27, 2012
Submit scanned form via email to: [email protected]
Each team must submit a Scratch Form. Each scratch should be noted with the
swimmer’s name as written on the Hy-Tek Roster.
TEAM:!
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Event No.
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Age Group
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Attach additional sheets if required.
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Scratched Swimmer / Relay Name
changes
THE FIRECRACKER INVITATIONAL
July 1, 2012
DIRECTIONS TO DIABLO VALLEY COLLEGE
From San Ramon: 17.8 mi - about 23 mins
1
Merge onto I-680 N via the ramp to Sacramento
15.8 mi
2
Take exit 52 to merge onto Burnett Ave toward Concord Ave
0.4 mi
3
Turn left onto Diamond Blvd
0.1 mi
4
Turn left onto Concord Ave
0.3 mi
5
Continue onto Chilpancingo Pkwy
0.2 mi
6
Turn left onto Old Quarry Rd
0.3 mi
7
Drive into the DVC parking lot and turn left
213 ft
8
Turn right
Destination will be on the right
0.1 mi
From Oakley: 23.4 mi - about 33 mins
1
Merge onto CA-4 W
16.0 mi
2
Take exit 15A to merge onto CA-242 S toward Oakland/Concord
2.3 mi
3
Take exit 1C for Concord Ave
0.4 mi
4
Turn right onto Concord Ave
1.2 mi
5
Continue onto Chilpancingo Pkwy
0.2 mi
6
Turn left onto Old Quarry Rd
0.3 mi
7
Drive into the DVC parking lot and turn left
213 ft
8
Turn right
Destination will be on the right
0.1 mi
THE FIRECRACKER INVITATIONAL
July 1, 2012
THE FIRECRACKER
INVITATIONAL!