Student Accounts Office
240 Netzer Building
Ravine Parkway
Oneonta, NY 13820
607.436.3389
Dear Student and Family,
Enclosed is your Billing Statement for the Spring 2012 semester. Your charges are based on full-time enrollment. If you are residing
in a residence hall, your room and dining plan charges are based on a quad-style room and resident dining plan. Once your course
selection and room assignment are final, your charges could change resulting in an increase or decrease to your balance due.
Please note that your Financial Aid amounts are based on the information we have received as of the date of this billing. If you have
not yet applied for financial aid, you may do so now at www.fafsa.ed.gov. Until all required financial aid documentation is complete,
your financial aid is estimated and is subject to change which could result in an additional balance due at a later billing date.
Your bill is separated into seven sections, A, B, C, D, Amount Due, Optional Adjustment Worksheet and Revised Payment.
(A) Prior Balance
Includes any balances due/credit from a prior semester and parking fines
(B) Current Semester Charges
Includes but is not limited to Tuition, Dining, Room, Comprehensive Student Fee
and Health Insurance.
(C) Current Semester Payments
Includes Tuition and Housing Deposits and any personal payments already paid
to the account.
(D) Financial Aid and
other Deferrals
Financial aid and other credits including Stafford Loans, PELL, TAP, Alternative
loans, scholarships, and Tuition Management Systems contract.
Amount Due
The balance is calculated by the following equation:
A+B-C-D=Amount Due
Optional Adjustment Worksheet
In this section you may make changes to the semester bill, such as adding
Dragon Dollars, scholarships, waiving health insurance and declining financial aid.
If you have made adjustments to your bill, recalculate the amount due.
Revised Payment
The Bill is due by January 3, 2012 via the web (www.my.oneonta.edu), by mail (postmark date) or in person. A checklist is
provided on the back of the bill to assist you in processing your bill in a timely manner.
We are happy that you have chosen to attend SUNY Oneonta and are committed to making your college experience a success. If you
have any questions regarding your bill feel free to contact the Student Accounts office.
Sincerely,
Joann Barnhart
Director of Student Accounts
IMPORTANT: Your bill must be processed “cleared” via the
web or returned with appropriate payment by January 3,
2012 (postmark) to confirm attendance. This is required for
ALL students, even if no payment is due (Amount Due =0).
may be adjusted if your eligibility changes. If any of your
credits are estimated, they will be deferred only until February
28th. Please contact the Financial Aid Office if you have
questions regarding the status of your awards.
The following includes information about your bill. Complete,
detailed information is available at www.oneonta.edu/stacct.
Direct Stafford, Unsubsidized Stafford and Parent Plus
Loans – Make sure you have completed all requirments at
www.financialaid.oneonta.edu.
A. Prior Balance – Prior semester charges and parking
tickets from the current and/or prior term.
B. Current Semester Charges
Tuition – All students are billed at the full-time rate (12 or
more credits). To adjust for part-time registration, please view
the tuition rate chart located on the web at www.oneonta.
edu/stuacct. Note: students charged out of state tuition who
are applying for in-state residency must submit a Residency
Application no later than January 31st (applications are
available at the Student Accounts Office, Netzer 240).
Comprehensive Student Fee – This fee supports student
services, programs, and activities as detailed below:
Alumni Fee
$10.00
College Fee
$12.50
Intercollegiate Athletic Fee
$187.50
Student Activity Fee (9 or more credits)$96.00
Student Health Fee (7 or more credits)$147.00
Technology Fee
$196.50
Transcript Fee
$5.00
Total
$654.50
Certain students may qualify for waivers of the comprehensive
student fee. Go to www.oneonta.edu/stacct for further
details. Note: waiver application deadlines apply.
New Student Orientation Fee – All new and readmitted
students must attend an orientation session. The New
Student Orientation Fee supports all orientation activities as
well as programs offered throughout the semester to assist
new students with their transition.
Room Charges – Room billing is based on the current
assignment if one has been made. If an assignment has not
been made, the Quad rate has been assessed. Charges will be
adjusted in a follow-up bill in March, if you are not assessed
the Quad rate.
Dining Plans – Dining plans are activated when the bill is
“cleared”. All freshmen, transfers and readmitted students are
assigned the Resident Dining Plan.
Heath Insurance – All students are charged Health Insurance,
which is effective from 1/17/12–8/12/12. For more details
on this policy contact our Health Insurance Liaison at
607.436.3636. You may waive this insurance plan when
you clear your bill or by contacting Student Accounts before
February 23rd.
C. Current Semester Payments – Tuition and Housing
deposits along with other payments.
D. Financial Aid and other Deferrals – Financial aid
credits are based on your ELIGIBILITY at the time of billing
as indicated on your Financial Aid Award letter. These credits
Alternative Loans – If your loan has been approved but is
not listed in Section D you may deduct the current semester’s
portion on the Optional Adjustment Worksheet, line 6, if you
include a copy of your final approval documentation.
Private Scholarships – Scholarships that are not already
credited can be deducted using the Optional Adjustment
Worksheet, line 6. Include a copy of your award letter from
the scholarship sponsor. If you already have the scholarship
check in hand, mail your bill and scholarship check directly to
the Student Accounts Office.
Amount Due–Payment Options:
Full Payment
Oneonta Installment Plan – This two-installment option has
already been calculated for you and includes the semester fee
of $22.50. The second installment is due mid March. Failure
to meet payment deadlines prohibits eligibility for future
semesters.
Optional Adjustment Worksheet
Dragon Dollar Debit Account – An option for on and off
campus purchases, including textbooks at the College
bookstore. An account may be established by adding the
desired option ($250, $450, $600 or $900) on line 2 of
the Worksheet. Go to www.oneonta.edu/stacct for more
information.
Health Insurance – To waive this charge, subtract $144 on line 3.
Alumni Dues – To waive this charge, subtract $10.00 on line 4.
Declined Financial Aid – To decline or reduce any of the aid
items that appear in Section D, first notify your financial aid
counselor. Write on the back of the bill what aid item you are
declining or reducing then ADD the total amount on Line 5.
Other – Use the Other section on the back of the bill to factor
in other items such as scholarships (mail scholarship checks
directly to student accounts), a parent loan or NYS College
Savings Program (include documentation of payment request
or loan approval). Subtract the total line 6.
Revised Payment – Use this section to recalculate your bill
if you have made adjustments in the Optional Adjustment
Worksheet.
_________________________________________________
Other Information
Part-time Students – You have been billed for full-time
credits. Consult the Tuition/Fee Rate Chart at www.oneonta.
edu/stacct to determine the appropriate charges for the hours
you intend to take. Then cross off the tuition charge on the
bill and replace with the tuition hours you will be taking.
Cross off the Comprehensive Fee and replace with the correct
amount. Recalculate.
Course Drops/Withdrawals from College – Liability
for tuition and fees is calculated at the time the official
withdrawal process is completed. Simply not attending classes
does not reduce or cancel liability. Part –time students and
students who fall below full-time status must complete any
course drops by January 31st or you will incur tuition liability
on the course(s) as follows
Tuition Liability
1st week of class
2nd week of class
3rd week of class
4th week of class
5th week of class
0%
30%
50%
70%
100%
Room Liability
1st–4th week
5th–8th week
9th–last week
25%
50%
100%
Dining Plan Liability is calculated by OAS
Federal law requires that financial Aid eligibility be
recalculated for students who do not complete the semester.
January 2012 Starting Dates
1/22 Dorms Open to All Students
1/24 Last day to register without a fee
1/25 Classes begin
Helpful Numbers
Student Accounts............................. 607.436.3389
Financial Aid Office........................... 607.436.2532
Housing Office................................ 607.436.3725
Admissions Office............................. 607.436.2524
University Police............................... 607.436.3550
Health Insurance.............................. 607.436.3636
Alumni Fee..................................... 607.436.2526
OAS............................................ 607.436.3367
Frequently Asked Questions
What does it mean to “clear” the bill?
You are required to clear your bill at the start of each semester.
To clear your bill you must confirm your intent to attend SUNY
Oneonta and pay the Amount Due (your out-of-pocket cost). This
can be done online at www.my.oneonta.edu, 8am to 8pm, or
by mail using the paper bill. Even if no payment is due you must
clear your bill by the due date. When the bill is cleared, your dining
account, financial aid, registration, and other campus services will
be activated.
What are my payment options?
The Amount Due may be paid in full or you may take advantage
of the Oneonta Installment Plan which enables you to pay
one-half by the due date and the balance at mid-term. The first
installment amount has already been calculated for you and
includes the semester fee of $22.50. There is no enrollment
requirement; simply pay the amount indicated, or recalculate
the amount if you choose to make adjustments. Failure to meet
payment deadlines prohibits eligibility for future semesters.
What is difference between the student health fee and
student health insurance?
The Health Fee is part of the Comprehensive Student Fee
and is a mandatory charge to support the student Health
and Wellness Center to which all students have access. The
student health insurance plan is a separate health insurance
policy which includes benefits for hospitalization, lab fees,
doctor’s visits, etc. Students do not need to enroll in the
student health insurance plan to utilize the services of the
Health and Wellness Center.
I have a loan or a private scholarship that is not displayed
in section D of the bill. How can I claim credit for this item?
Submit documentation of final loan approval from your
lender or your scholarship award letter by the due date. All
items should be paid to the school by your lender/sponsor
within 30 days of the start of the term. If you have received
a scholarship check from the sponsor, mail it directly to the
Student Accounts Office, Netzer Administration Building,
SUNY Oneonta, Oneonta, NY 13820 (do not use the blue
envelope).
Work Study is included in my Award letter. Why doesn’t it
appear on my bill?
Work study salaries are paid directly to students based on
hours worked and cannot be used as credits on your bill.
When will my financial aid refund be issued?
If you have cleared your bill, are fully registered, completed
all financial aid requirements, and have a net credit balance,
a refund check will be issued to you when your financial aid
payments are disbursed to College. Your check will be mailed to
your local address. Be sure to keep your local address and cell
phone number updated with the Registrar’s Office. You may
check the status of your refund at www.my.oneonta.edu. Click
on the Student tab and then Finances. In the Direct Access link
box, click on the refund status link.
What are Dragon Dollars?
Dragon Dollars are the College at Oneonta’s campus debit
card program, accessed on the student ID card. They may
be used at on-campus locations such as the Red Dragon
Bookstore, dining facilities, vending machines, and at
participating off campus merchants. You must pay for Dragon
Dollars or apply excess financial aid credit to set up your
account. You may select a plan amount on the student bill or
open an account directly with Oneonta Auxiliary Services.
How do I pay for books?
Dragon Dollars are a convenient option for purchasing books
at the Red Dragon Bookstore.
Why should I use my College ID number rather than my
Social Security number?
You are issued a separate identification number by SUNY
Oneonta in order to protect your personal information and
prevent identity theft. You should ALWAYS use your A00#
when accessing College services in person or online.
I am charged the out-of-state tuition rate but I feel that I
qualify for the in-state rate. What should I do?
Contact the Student Accounts Office and request a New York
State Residency Application of Tuition Purposes from. This
application must be submitted by January 31, 2012.
The Fine Print: All Students are responsible for reading this brochure and for being
familiar with the requirements and regulations described herein. Failure to read this
brochure does not excuse students from these requirements and regulations.