MEDCENTRAL HEALTH SYSTEM
Dictation System Operating Instructions for a
TOUCH TONE PHONE
Please do not use a cellular or cordless phone:
• In-house, dial 53 or 8528 (Mansfield) or depress “Dictation” if the speed dial key is available.
• In-house dial 1716 or depress “Dictation” if the speed dial key is available.
• Outside of the hospitals
o Shelby Hospital dial 419-342-1716
o Mansfield Hospital dial 419-526-8528
• Verbal prompt requests that the dictator enter 11 digits which are:
o four (4)-digit physician ID (Enter a preceding zero (0) first if you have a 3 digit ID)
o one (1)-digit work type from the list below
o six (6)-digit Medical Record Number (MRN)
o Begin dictating after hearing the tone
Work Types:
Questions or Problems:
Contact Medical Transcription
at 419-526-8529
1 – Operative Report/Procedure Note
2 – Surgical H & P
3–H&P
4 – Consultation
5 – Discharge Summary
6 – Ancillary (Progress Note, Physical Therapy, Social Services)
7 – Drs. Koh and Nguyen
8 – Emergency Department
9 – Miscellaneous (letters, minutes, etc.)
Touch Tone Dictation Functions:
1 – Listen
2 – Resume
3 – Review
4 – Pause
5 – Complete
6 – Go to End
7 - Forward
8 – Beginning
9 – Disconnect
* - Clears ID
#4 – Leave job in Open Status
*1 – Priority (Admit/Transfer)
*2 – Clears Priority
Open Jobs:
• While in the middle of a dictation press #4 (pound sign and 4) to leave a job open
• Hang up
• To retrieve an open job logon to the system as normal and it will alert you to any open jobs;
enter the same work type and medical record number to retrieve the open job.
• The job will then play; at the tone, you can complete the dictation.
Priority:
• Press *1 (star one) to mark a job priority
• Press *2 ( star two) to clear a job marked priority
** provides job information