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WYTHALL PARISH COUNCIL
MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON THURSDAY, 15TH SEPTEMBER 2016 AT THE VILLAGE HALL AT 7.30 P.M.
PRESENT:
Councillor Mrs.S.Baxter
Councillor S.Peters
Councillor D. Bibbings
Councillor Helen Cleaver
Councillor K.Footman
Councillor Mrs.K.Kingston
Councillor Mrs.S.Lee
Councillor Mrs.S.Stewart
Councillor L.Turner
Councillor Miss L.Wright
Miss P.Harrison
Chairman
Vice Chairman
Executive Officer
1.
APOLOGIES: were noted and reasons for absence accepted from Cllr.Bell;
Cllr.Mrs.Bibbings; Cllr.Mrs.Taylor; Cllr.Rattigan and Cllr.Mrs.Webb MBE. Apologies were
also noted from District Cllr.Denaro.
2. (i)
DECLARATIONS OF DISCLOSABLE PECUNIARY INTERESTS:
(a)
Register of Interests:
Councillors must complete their Register of Interests and update them as and
when necessary.
(b)
(ii)
To declare any disclosable interests in items on the Agenda and their nature
(Councillors with such interests must leave the room for the relevant items unless
they have a current dispensation)
None declared.
DECLARATIONS OF OTHER DISCLOSABLE INTERESTS:
Cllr.Mrs.Baxter
Mr.Davies/CCLA/Finance Minutes Acquainted through NALC
Cllr.Mrs.Baxter ) Wythall Community Association
Trustee/Member
Cllr.H.Clever
) /Radio Club
Trustee/Member
Cllr.Turner
)
Member
Cllr.Mrs.Baxter ) Mr.Mike Cheal/Newsletter
Acquaintance
Cllr.Helen Cleaver )
Cllr.Peters
)
Cllr.Footman
)
Cllr.Turner
)
Cllr.Mrs.Kingston )
Cllr.Miss Wright )
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3.
COUNTY COUNCILLOR’S REPORT:
Cllr.Peters reported as follows:
(a)
some rumours had been circulating regarding the future of the 150 service and
the news was that a new 150 service was going to be registered by Johnson to
travel from Birmingham via Wythall, on to Redditch and the Alexandra Hospital
and then as far as Worcester via the Royal Worcester Hospital to commence in
November next pending the granting of a licence as this was a long route. It would
be an hourly service.
(b)
traffic calming on Shawhurst Lane adjacent to the Schools would be installed
during the Autumn half-term period.
(c)
traffic accidents were still occurring in Haslucks Green Road – work had been
promised for the current year but advice had now been given this would be next
April. He was, together with local residents, forming a petition to be sent to the
Chief Executive Officer of WCC stating it was unacceptable nothing would be done
until next year bearing in mind that vehicles were spinning off the road regularly.
(d)
the service road at Drakes Cross in front of the shops had now been resurfaced
and the disabled spaces now marked correctly.
(e)
the CCTV in May Lane was now being reinstated and the cost funded by Severn
Trent due to the problem with the camera caused by the sewer beneath
collapsing.
4.
DISTRICT COUNCILLORS’ REPORTS:
Cllr.Turner reported that he had been investigated a report relating to Valentines Farm on
Truemans Heath Lane together with, as previously mentioned, the problems relating to the
former tip in Houndsfield Lane.
5.
MINUTES OF PREVIOUS MEETING:
Resolved 31/2016:
The Minutes of the Meeting held on the 21st July 2016 were accepted as being a true
record of matters discussed apart from 2(iii) should read “”thus allowing her to participate
in any discussions/decisions relating to setting the precept” The Minutes were duly
amended.
6.
COMMITTEE REPORTS:
COMMUNITY SERVICES:
Resolution 32/2016:
(a)
to refer back to the Committee the matter relating to new lighting in Tilehouse
Lane for further consideration as regards funding two additional lights.
ACTION: Back to Committee.
(b)
to accept the quotation from Swiftwell Environmental Ltd in the sum of £288.00
plus VAT for the purchase of 10 tonne of topsoil for use in the Cemetery.
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(c)
to note that the replacement notice board had been installed in May Lane
(resolution 19/2016(b)) and agree an order be placed with Swiftwell Environmental
Ltd to supply and install a replacement board for installation in Chapel Lane
(outside former St.Mary’s Church) at a cost of £320 plus VAT (both boards being
paid for out of the remaining S106 Money/Beaudesert Park £693).
(d)
to accept the quotation from Swiftwell Environmental Ltd in the sum of £220 plus
VAT to carry out urgent repairs to the leaking roof of the bus shelter on the
Alcester Road (opp.Village Hall).
(e)
to authorise the Executive Officer to continue applying to the Bags of Help
Scheme/Tescos for funds to enable the purchase of roadside tubs and possibly
Notice Boards. The Scheme is ongoing.
ACTION: The Executive Officer to continue applying.
(f)
to note the report given by the Executive Officer regarding arranging a meeting
with representatives of the Community Association and Radio Club and instruct
the Executive Officer to see whether she could speak with PC Simon Albutt on this
matter and report back to the Community Services Committee.
ACTION: The Executive Officer to contact PC Simon Albutt.
(g)
to authorise the Executive Officer to continue pursuing with the Post Officer
Customer Services the inconvenience caused to customers when the shop is
closed for servicing the ATM together with the complete closure of the Post Office
counter for a lunch break for the only employee. Another comment should be
regarding the non-use of the small “desk” in the Store for Post Office transactions.
ACTION: The Executive Officer to make contact again with Customer Services.
(f)
to accept the Minutes of the Meeting held on the 1st September 2016 having noted
and endorsed the interim actions taken by the Committee.
PERSONNEL COMMITTEE:
Resolution 33/2016:
(a)
to note the query raised by Cllr.Footman as regards the situation, if it arose, when
the Executive Officer was not available to conduct a funeral and whether or not
Mrs.Harris’s Job Description included acting as her substitute (raised previously
but apparently not minuted).
The Chairman agreed this had been an oversight and would be included on the
Agenda for the next Personnel Committee Meeting.
(b)
to accept the Minutes of the Meeting held on the 28th July 2016 and the
recommendations contained therein.
ACTION: Include item (a) on the next Personnel Committee Agenda.
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FINANCE POLICY & RESOURCES:
Resolution 34/2016:
(a)
to respond to the Safer West Mercia Plan Consultation to the effect that the Parish
Council found it difficult to argue with the content but considered very light on
outcomes. However, could not argue with principles.
ACTION: Respond to Consultation
(b)
to delegate a response be sent either from Planning or Finance Committees to the
NALC Policy Consultation PC14-16 dated 8th September 2016 relating to the
Neighbourhood Planning Bill – response required by the 19th October 2016.
ACTION: Respond to Consultation.
(c)
the Executive Officer to request a written response to the letter sent to the Wythall
Community Association in September 2015 when a copy of the reply from
Bromsgrove District Council was provided relating to apparent lack of funding by
Bromsgrove to the Park.
(d)
The Executive Officer to establish that the pension scheme already set up in
respect of Mrs.Harris (Assistant to the Executive Officer) could be used for
automatic enrolment
ACTION: EO to check as above.
(e)
to note and accept the figures in respect of the Bank/Expenditure/Receipts relating
to the months of July and August 2016.
ACTION: The Executive Officer to check whether an adjustment had been made
to the Cost Centres relating to work carried out to the fallen tree on Gorsey Lotts –
query raised by Cllr.Footman.
(f)
not to award a grant to an applicant from a Cub Group in Redditch for assistance
with funding to attend the 15th World Scout Moot 2017 as he resided in Redditch
not Wythall.
ACTION: EO to write to applicant advising as to decision.
(g)
to approve the payment of invoices as per the cheque list in respect of August and
September 2016 noting that the August list was dealt with in accordance with
Finance Regulations FSO 5.2.
(h)
NEWSLETTER WORKING PARTY MINUTES – 28.7.2016:
Resolved to accept the recommendations as follows, this to include eight
additional pages (two for advertisements in black and white).
(i)
Desktop Publishing:
Woodrush High School £224.00 for next four editions
(ii)
(iii)
Printing:
Lonsdale
£880.00 for next four editions
Distribution:
Wythall Directory
£475.00 for next four editions
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(iv)
Advertising Costs:
An overall increase of 10%.
(v)
Proof readers would comprise Cllr.Bell; Cllr.Helen Cleaver; Cllr.Turner and
the Executive Officer.
To accept the Minutes of the Meeting held on the 28th July 2016 as presented.
ACTION: The EO to write to Mr.M.Cheal thanking him for all the work he had
carried out in the past in respect of the Desktop Publishing.
(j)
to adopt the following Policies, as presented, with some slight amendments as put
forward by Cllr.Footman:
(i)
Health and Safety
(ii)
Councillor & Staff Training
(iii)
Grant Awarding Scheme
(iv)
Recording and Filming Policy
(k)
to accept the Minutes of the Meeting held on the 7th September 2016 having noted
and endorsed the interim actions taken by the Committee.
PLANNING:
Resolved 35/2016:
(a)
not to respond to the Consultation in respect of the Bromsgrove District Plan 20112030 and the Borough of Redditch Local Plan No.4.
(b)
to note the Minutes of the Meeting held on the 5th SEPTEMBER 2016 and the
applications dealt with under Standing Orders for Committees 4(d) Parish
Standing Orders including those dealt with under Delegated Powers.
7.
ITEMS OF PAROCHIAL INTEREST FOR INFORMATION ONLY:
8.
DATE OF NEXT MEETING: Thursday, 20th October 2016 at 7.30 pm.
The Meeting closed at 9.50 pm.
SIGNED______________________________
CHAIRMAN
DATED:
20TH October 2016
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Items raised by members of the public prior to the commencement of the Meeting:
(a)
Representation by Mr.Flemming and Mrs.Webb of Houndsfield Lane(Lower)
Expressing their concerns as to the activities taking place at the former “tip”,
tipping, three caravans stored, skips entering the site seven days a week etc.
Cllr.Turner confirmed that he was aware as to these complaints and
representatives from both Worcestershire County Council and Bromsgrove
District Council had been to the site but no action appeared to have taken place.
It was agreed the Parish Council would make contact with both Officers to
ascertain what the latest position was and keep the residents informed.
The Chairman thanked the residents for attending the meeting.