Report Overview
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A list of children who belong to the
specified agency and will be 3-5 years
olds as of the specified date. The
report also provides a count by
current city of residence. (*NOTE: the
Children 3-5 Years Old
as of Specified Date*
Infoview Report Template Guidance –
PARTICIPANTS/CHILDREN
specified date has to be entered into
Notes
the SQL by the State Office.)
*This report provides private information. Please refer to MN
Tab 1 – Participant List: A list and
WIC Data Privacy Policy (ref: MOM, Section 1.7).
count of currently certified children
*In order to run this report for a specified date other than 9/1/15,
who will be 3-5 years old as of the
the State Office must be contacted by submitting a Local Agency
specified date; sorted by city of
HuBERT Change Request Form. Select Query/Report from the
residence.
Type drop-down and indicate that a different date is needed for
Tab 2 – Count by City: A cross-tab
count of the children listed in Tab 1 by
city of residence.
this report and what that date is. This is necessary because the date
is a stand-alone date that cannot be entered into a PROMPT
(prompts are based on specific fields in the database). Therefore,
this date must be entered directly into the SQL (back-end logic).
*The children listed in the report output are in a current certification period as of the date the report is run.
They may not still be certified as of the specified date.
*The Age on <specified date> is calculated using a formula based on the number of months between the
child’s birth date and the specified date. (NOTE: This formula will also have to be updated.) The number of
months always rounds down (ex: child 38 months and 27 days will round down to 38 months).
*The Agency is based on the where the participant currently belongs.
*The City is based on the city currently entered into the Residential Address field; not the Mailing Address field
since the output was not going to be used for outreach beyond entering an alert in the child’s participant
folder. However, the mailing address and city (along with the authorized representative’s name) are included
in the report output so that the report could easily be modified to provide this information for outreach.
Tab 1 – Participant List
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MN Department of Health WIC Program
Children 3-5 Years Old as of Specified Date*
•••
Tab 2 – Count
Prompt(s)
TABLE
FIELD
MEMBER
Agencyid
OPERATOR
Equal to
VALUE
###
PROMPT/DEFINITION
Enter 3-digit Agency ID.
The agency to which the participants
currently belong .
Static Criteria
Children Query
MEMBER.Wicstatus Equal to C
Explanation: Include only children
SQL (WHERE): DATEDIFF(Day, dbo.MEMBER.DATEOFBIRTH, '09/01/2015') >= 1096
AND DATEDIFF(Day, dbo.MEMBER.DATEOFBIRTH, '09/01/2015') <= 1857
Explanation: Include participants who are greater than or equal to 3 years old and less than or equal to 5 years
old as of the specified date. (See TECHNICAL NOTES for more information about number of days used in
calculation)
SQL (WHERE): dbo.MEMBER.CERTIFICATIONDUEDATE > CURRENT_TIMESTAMP
Explanation: Include participants in a current certification period
Tab 1 – Participant List
Columns
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•
•
•
City (LEGALMUNICIPALITY.Name)
Household ID (MEMBER.Householdid)
State WIC ID (MEMBER.Statewicid)
First Name (MEMBER.Firstname)
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Children 3-5 Years Old as of Specified Date*
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•
•
•
•
•
Last Name (MEMBER.Lastname)
DOB (MEMBER.Dateofbirth)
Age on <date>  See FORMULAS
Address  See FORMULAS
Telephone #  See FORMULAS
Sorted by
City (Ascending)
Counts
State WIC ID (Distinct)
Tab 2 – Count by City
Columns
Count of Children by City
Rows
City (Ascending)
Counts
State WIC ID by City
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Children 3-5 Years Old as of Specified Date*
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Technical Notes
Notes
TO USE A DIFFERENT SPECIFIED DATE (Other than 9/1/15):
•
•
•
In the SQL WHERE statement: change ‘09/01/2015’ to the new date (there are two)
In the Title: change the text to the new date
In the Age on <Specified Date> column:
o Change the header text to the new date
o Change the date in the formula
In order to calculate the participant’s age, a DATEDIFF formula was used based on the number of days between the
participant’s date of birth and the specified date. There are 1095.75 days in 36 months (this number was rounded up for
the calculation to 1096) and 1856.6875 days (again, rounded up to 1857) in 61 months. The calculation went up to 61
months in order to include those who are 5 years old (otherwise, the output only include children up to 59 months of
age).
Formulas
Tab 1- Participant List
Agency (report header) =[Dbo Agency].[Name] + " (" + [Agencyid] + ")"
Report Date (report header) ="Report Date: " + CurrentDate()
Age on <date> (column) =MonthsBetween([Dateofbirth];'9/1/2015') + " mo."
Address (column) =[Address] + ", " + [Dbo Legalmunicipality].[Name] + ", MN " + Left([Zipcode];5)
Telephone # (column) =If IsNull([Telephone1]) Then " " Else If [Telephone1] = "" Then " " Else "("+ Left([Telephone1];3)+")
"+Substr([Telephone1];4;3)+"-"+Right([Telephone1];4)
Tab 2 – Count by City
Agency (report header) =[Dbo Agency].[Name] + " (" + [Agencyid] + ")"
Report Date (report header) ="Report Date: " + CurrentDate()
SQL (changes are highlighted)
Children Query
SELECT
dbo.MEMBER.HOUSEHOLDID,
dbo.MEMBER.STATEWICID,
dbo.MEMBER.LASTNAME,
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Children 3-5 Years Old as of Specified Date*
•••
dbo.MEMBER.FIRSTNAME,
dbo.MEMBER.DATEOFBIRTH,
dbo.HOUSEHOLD.ADDRESS,
dbo.HOUSEHOLD.ZIPCODE,
dbo.HOUSEHOLD.LEGALMUNICIPALITYID,
dbo.LEGALMUNICIPALITY.NAME,
dbo.HOUSEHOLD.TELEPHONE1,
dbo.MEMBER.AGENCYID,
dbo.MEMBER.SERVICESITEID,
dbo.AGENCY.NAME,
dbo.HOUSEHOLD.MAILADDRESS,
dbo.HOUSEHOLD.MAILCITY,
dbo.HOUSEHOLD.MAILSTATE,
dbo.HOUSEHOLD.MAILZIP,
dbo.HOUSEHOLD.AUTHREPFIRSTNAME,
dbo.HOUSEHOLD.AUTHREPLASTNAME
FROM
dbo.LEGALMUNICIPALITY INNER JOIN dbo.HOUSEHOLD ON
(dbo.HOUSEHOLD.LEGALMUNICIPALITYID=dbo.LEGALMUNICIPALITY.LEGALMUNICIPALITYID)
INNER JOIN dbo.MEMBER ON (dbo.MEMBER.HOUSEHOLDID=dbo.HOUSEHOLD.HOUSEHOLDID)
INNER JOIN dbo.AGENCY ON (dbo.AGENCY.AGENCYID=dbo.MEMBER.AGENCYID)
WHERE
(
dbo.MEMBER.AGENCYID = @prompt('Enter 3-digit Agency ID:','A','Dbo
Member\Agencyid',Mono,Free,Persistent,,User:0)
AND
dbo.MEMBER.WICSTATUS = 'C'
AND
(
DATEDIFF(Day, dbo.MEMBER.DATEOFBIRTH, '09/01/2015') >= 1096
AND DATEDIFF(Day, dbo.MEMBER.DATEOFBIRTH, '09/01/2015') <= 1857
)
AND
dbo.MEMBER.CERTIFICATIONDUEDATE > CURRENT_TIMESTAMP
)
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