A MEETING OF THE EXECUTIVE COMMITTEE 2012-2013 WAS HELD ON 15th MAY 2013 AT
10:00 AM HRS IN THE BOARD ROOM OF LOUGHBOROUGH STUDENTS UNION
Executive Minutes 15.05.2013
Present: Ellie Read, Ali Cole, Andy Parsons, Sophie Sanders, Paul Barlow, Henry Totterdell, Rachel
Chambers, Selina Birdi, Rory Mitchell, Billy Marsh, Lewis Timms, Lazar Zindovic, Max Turner, Tessa
Glenn, Georgina Court, Dave Tingle, Natasha Cox
Apologies: None
Late Apologies: None
Late Reports: None
Minutes of the last meeting held on 8th May 2013 were confirmed.
Actions from last meeting
No outstanding Actions
Items for approval
•
President Report – by Henry Totterdell
Put in NUS award entries, completed LEA graphic design and filming, attended Union
Director appraisal meeting, had 1to1’s with exec members, attended a meeting about
exploring running for exec, met with the Police regarding a safety video.
•
VP Democracy Report – by Tessa Glenn
Promoted nominations for DO elections, attended Union Council voted in new Council Chair
Rich Thompson. Met to discuss why people don’t run for exec, met with college to discuss
College Committee applications, continued work on rebrand, working hard on the
Representation Awards.
•
VP Education Report – by Sophie Sanders
Carried out the Education Conference, had meetings with current department chairs and VP
Education Elect, met with programme presidents and discussed departmental issues.
•
VP Welfare Report – by Billy Marsh
Continued developing a revision and wellbeing campaign for students, met with Christian
union, held unions first LEMA meeting, held first ever Gender Equality Conference, attended
a disability sport conference, helped promote and advertise wheelchair basketball session.
•
VP Finance Report – by Lewis Timms
Free Fest went very well, had sexual harassment training for staff, had 5 hour training
session on Union Cloud (NUS Digital), had some discipline meetings, attended management
meetings and a meeting about why people don’t run for exec.
•
Community DO Report – by Max Turner
Held a Community Committee meeting, attended Union Council, attended Free Fest, helped
BM and Ally McDonald with nominations for NUS Community relations Award, invited
people to REPA’s and helped with organisation, attended AC’s peer review.
•
Alumni Report – by Selina Birdi
Alumini challenge went really well, set up Fusion for event night, set up volleyball for the
sports event, spoke to alumni at ACW, presented gradgift to all AAIR reps.
•
Management Report – by Natasha Cox
NUS digital proposed to be introduced by November 2013, Town Centre partnership training
and recruitment, Student Green Fund ideas include expanding on the work of the Gardening
Soc or insulation and green measures for student houses.
•
Post Grad Report
PGT Open Space Forum – need to work on the issue of attendance, productive meeting with
some ideas put into the strategy for the future, attended exec meeting and Union Council.
All items approved.
Items to note
1) Lates – Presented by Ellie Read
No late’s to report this week.
2) Students Union Evaluation Initiative (SUEI) – presented by Paul Barlow
During the week commencing 3rd June the Students Union will be assessed as part of SUEI.
This will be our second appraisal. We got silver last time and want to get gold. A variety of
supporting material needs to be provided and there will be group interviews taking place.
Items to discuss
1) E-Handover – presented by Billy Marsh
Currently the handover documents are very heavy and take up a lot of space. BM suggested it
would be better to use technology and put all the information into E-format. Some people still
prefer paper so the handbooks should still be available if needed.
2) Bar Name – presented by Rory Mitchell
Bacardi Bar is changing, it is no longer going to be sponsored by Bacardi anymore and so it needs a
new name. The new bar will sell milkshakes and smoothies, crepes and cakes. It was agreed to have
a referendum vote by students.
ACTION: RM to come up with some ideas of names and AC to set up the voting.
3) Staff survey and proposals for star turns – presented by AP
Majority of staff about 80% are happy however, there are a handful that are unhappy and feel they
are not fully appreciated. It was suggested that the Star Turns are improved by allowing all staff to
nominate. As part of the scheme there will be five categories. The idea was approved.
Communication Messages
Flash – LEA
Website Videos – Fashion Show
Social Media – LEA, AU nominations, REPA’s, Community Funday, QXP
Weekly Email – Team leader applications
Label – Exam revision/stress
Governance and Union Council
Next Union Council meeting is on Thursday 16th May
-External Speaker Policy
-LSU Strategic Communications Review Project
-Community Committee
Star & Volunteer Turns - All star turns to be sent to Louisa and President.
Star Turns
Emma Dresser – LZ
Matt Nunn – AP
Paul (from maintenance) –LZ
Sarah Warren – BM
Volunteer Turns
A number of volunteer turns from NC
All star turns and volunteer turns were approved
Holiday/Lieu – Recorded by HB during Exec meeting
Friday 17th May PM A/L and Monday 15th July A/L – requested by AC
Monday 20th May AM Lieu – requested by NC
Monday 20th May A/L – requested by MT
All Holiday/Lieu approved
Any Other Business
DO voting closes tonight, last push for votes.
NC asked who is coming to media awards.
GC requested a key for Exec office.
LZ suggested that the iGraduate student barometer survey feedback should be commended. Maybe
put in as News in the Label.
Well Done to LT for AU Ball.
Date of next meeting
Wednesday 22nd May 2013 at 10am in the Board Room
Staff Matters
Were discussed