2016 FEO Marketplace Registration Page 1
FEO 2016 Conference MARKHAM
2016 Festivals & Events Ontario
Marketplace Registration
Marketplace Hours
Thursday, March 3rd
10:00am – 3:00pm
Set-Up
Wednesday, March 2nd
Noon – 6:00pm
Tear-Down
Thursday, March 3rd
3:00pm – 5:30pm
Please return your
completed registration
form and payment to:
Festivals & Events Ontario
625 King Street East, Suite 2A
Kitchener ON N2G 4V4
Cancellation Policy:
Refunds will be made for
cancellations received prior to
January 29, 2016. A $75.00
cancellation fee will apply.
Cancellations will not be accepted
after January 29, 2016.
Note: If you book your
booth before January 4th,
2016, you will be guaranteed
to be included in the printed
version of the Delegate
program. All Marketplace
vendors will be included on
the Conference website.
Hilton Toronto/Markham Suites
Conference Centre & Spa
March 2 – 4, 2016
FEO presents one of the largest Special
Event Marketplaces in North America!
Held in conjunction with FEO’s annual conference, Marketplace is a major trade show that provides
you, as an exhibitor, with a base of an anticipated 250+ delegates representing the Ontario festivals
and special events industry. The conference promises leading edge collaborative industry education,
development, marketing and advocacy programs which feature upwards of 15 educational and
inspirational presentations from respected industry leaders. This year’s conference will be held
March 2 to 4, 2016 at the Hilton Toronto/Markham Suites Conference Centre & Spa.
Spaces are limited and allocated on a member first-come first-serve basis upon receipt of payment.
You will receive a confirmation package with complete details on the floor plan, as well further
set-up and tear-down information.
This Year’s Accommodation Information:
For reservations, call the hotel directly and ask for the “Festivals & Events Ontario Conference” rate.
Hotel Contact Information: Hilton Toronto/Markham Suites Conference Centre & Spa, 8500 Warden Ave.,
Markham, ON L6G 1A5 Phone: 905-470-8500
2016 Marketplace Package:
8' x 10' = $795 +HST / 10' x 10' = $895 +HST
6' Tables = $695 +HST: Includes booth, one (1)
name badge, Wed. Welcome Reception, Thurs.
Service Excellence Awards breakfast and lunch
during Marketplace.
Additional Booth Attendee $150 +HST:
One (1) name badge, Wed. Welcome Reception,
Thurs. Service Excellence Awards breakfast and
lunch during Marketplace.
Company Name _______________________________________________________________________
Name of Representative:
________________________________
Name of Additional Booth Attendee:
________________________________
I grant FEO permission to share my contact
information (first name, last name, organization,
I grant FEO permission to share my contact
information (first name, last name, organization,
email address, phone number and website)
with conference attendees: Select
email address, phone number and website)
with conference attendees: Select
Representative will be attending:
Additional Booth Attendee will be attending:
Select
_____
8:00pm – Welcome Reception
Select
_____
8:00pm – Welcome Reception
Select
_____
7:30am – Service Excellence Awards
Breakfast and Keynote
Select
_____
7:30am – Service Excellence Awards
Breakfast and Keynote
Select
_____
Noon – Lunch during Marketplace
Select
_____
Noon – Lunch during Marketplace
For more information, contact Debbie Mann at [email protected]
Phone: (519) 742-2226 Fax: (519) 742-7206 festivalsandeventsontario.ca 625 King Street East, Suite 2A, Kitchener ON N2G 4V4
2016 FEO Marketplace Registration Page 2
I have read and agree to the terms and conditions indicated below. ______________________________
S I G N AT U R E
Please indicate number/size of booth(s) and additional Booth Rep if required:
FEO Member Fees (Non-members please contact FEO office):
( ) 8' x 10' Booth(s) @ $795.00 +HST ( ) 10' x 10' Booth(s) @ $895.00 +HST
( ) 6' Table(s) @ $695.00 +HST
( ) One Additional Booth Rep @ $150.00 +HST
Electricity for 2016 Marketplace:
This year electricity is contracted exclusively
with Freeman. You can email Freeman
online exhibit electrical lighting services
for the FEO 2016 Conference at
[email protected].
Please Note:
FEO is not affiliated with any 3rd party hotel
booking agents, so if you are contacted by
phone please ignore or your credit card may
be compromised.
Original, faxed and scanned Registration
Forms will be accepted. Please retain a copy
for your records.
Booth numbers will not be assigned until
payment and insurance is received - no
exceptions.
If you would like to purchase extra tickets, please indicate number below:
( ) Thursday Dinner and Showcase $100 each
( ) Friday Dinner and Awards Gala $125 each
Delegate Bag Inserts:
Drive delegates to your booth with a creative teaser promo piece, i.e. – a cinema ticket redeem
popcorn or a fork to dig into sweet treats or a puzzle piece where they get a discount if it fits the
puzzle. Please supply 300 pieces. $100 + HST Select
Company Name _______________________________________________________________________
Address ____________________________________________________________________________
City ________________________________________Province _______ Postal Code _______________
Telephone ___________________________________Fax ____________________________________
Email ______________________________________________________________________________
Sub Total $ _________ Add'l Booth Rep $ _________ Add 13% HST $ _________ Total Due $ __________
Type of Payment:
VISA
MasterCard
Amex
Card Number _____________________________________________ Exp. ____ /____ Code ______
Card Holder Name _________________________________________
Signature for CC ___________________________________________
Terms and Conditions
Application: A Registration Form must be completed in full
and submitted to FEO for consideration. Full payment must
be received upon registration. It is the responsibility of the
Applicant to fulfill all requirements of the Registration Form.
Booth Allocation: Booth allocation is determined by
availability and eligibility. Exhibitors acknowledge that
management may not be able to assign the booths for which
they applied.
Admission: FEO reserves the right to determine the eligibility
and appropriateness of each Applicant prior to granting
admission to Exhibitors and their respective goods and/or
services.
Revocation of Offer/Termination of License Agreement:
FEO reserves the right to revoke the offer of space and/or
terminate the Contract in the case of non-payment and/or a
breach of any Term & Condition by the Exhibitor.
Acceptance: Exhibitors will be notified if their Application
has been accepted, and a Conference Package will follow. If
Exhibitors are not chosen, a full refund will be provided.
ballot before it is printed. Awards, which are conditional upon
the placing of an order, are not permitted in accordance with
the privacy act. Under no circumstances are the names of the
entrants to be distributed.
Insurance: The Exhibitor, at its cost, shall procure and maintain
in full force and effect during the period of the Contract,
comprehensive general liability insurance policy for bodily
injury, death and property damage. The Exhibitor shall include
FEO and an additional insured on such policy. A copy of the
Soliciting: Soliciting of business shall not be permitted in
other Exhibitor's booths or at any buildings entrance/exit unless Certificate of Insurance must be forwarded to FEO. The Exhibitor
will not be permitted to move in and/or set up without proper
the area is designated for this purpose by FEO. Exhibitors are
insurance coverage and evidence thereof.
not permitted to solicit patrons while the patron is standing in
the licensed area or another Exhibitor, conducting business or
Cancellation Policy: Refunds will be made for cancellations
speaking with another Exhibitor. Exhibitors must conduct their
received prior to January 29, 2016. A $75.00 cancellation fee will
business in a neat orderly manner in such a way as not to be in apply. Cancellations will not be accepted after January 29, 2016.
conflict with other Exhibitors.
If the conference is not held for any reason, Festivals & Events
Contests & Promotions: Contests and promotions conducted Ontario's liability is limited to a refund of Marketplace fees.
by Exhibitors in conjunction with their displays shall be free of
any obligation to the winner. Exhibitors wishing to conduct a
Submit By Email
contest/promotion must inform FEO in advance. If an entry/
ballot form is to be used, FEO must see and approve the
For more information, contact Debbie Mann at [email protected]
Phone: (519) 742-2226 Fax: (519) 742-7206 festivalsandeventsontario.ca 625 King Street East, Suite 2A, Kitchener ON N2G 4V4