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The International Design Competition for Environment Art Forum in Annaka Application
Rules.
1. Effect
It is an age, such we must look out to the world to value the preciousness of the only
place Annaka. To observe the preciousness of individuals, we must respect the
history and culture of the people in the world. Annaka City has formed the
'Committee for establishing a use for the multi-purpose space around
Annaka-Haruna Station.' by inviting the local citizens to consider the present and
future for each by looking back on our familiar environments. After a long period of
meeting and discussion, the idea of " Environment Art Forum in Annaka " was born.
Surrounded not only by abundant nature and a wonderful view of mountains,
Annaka-Haruna is also located in a convenient location for traffic by the bullet train
(shin-kann-sen) in relation among the local areas and urban centers. This is a
unique place where also has the characteristic of urbanism.
Annaka, where the Forum is based is steeped in history, cultural assets, natural
resources, festivals with the coloring of the seasons, traditional industries and hot
springs that are renown throughout the region. The local silk industry in particular
has contributed greatly to the development of Japanese modern industry. Assets
such as these are a great source of pride for local citizens. Keeping in mind these
traditions, the local nature, and the techniques and culture of the past, it is our goal
to create Annaka which we are proud to hand to future generations. We are willing
to create, restore and conserve the natural environment that is so close to our
culture. Another thing that we realize to be the main important activity is the
exchanging between the local citizen's and people whom will come here in the
future, by working together. Therefore, we call this a forum, based on the fact that it
is a concept that was created by local citizens for local citizens. Certainly, we had
the arguments between the contradiction of the nature beauty and economic
activities, or interests of the participants. Originally the meaning for the participation
of the local citizens is to hand over the beautiful environment to the next generation.
We think that this could be possible by facing the future of ourselves. These
activities should be the real meaning of 'art'. That is to say, 'art' is connected by
'environment' and 'forum', and to say more we believe that it is an activity which the
citizens seek for their possibilities and joy among their every day life.
Activities developed at Environment Art Forum in Annaka, are planned and
organized according to citizens' opinions. It is a place where impressive greetings,
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and steady realization should become the joy of life. These activities should become
the gender and original creation of the citizen culture and daily environment, which
utilize the resources of Annaka. We also look forward for these activities to become
the information sender to the world.
2. Official Name
The International Design Competition for Environment Art Forum in Annaka
(it will be announced as "The International Design Competition" for short)
3. The Judging Committee[Profile]
Chairman:
HIROSHI HARA (Architect: Prof. Emeritus, University of Tokyo)
Member:
FUMIO NANJO (Art Critic : The deputy director of Mori Art Museum)
TAKESHI NAKAGAWA
(Dr. Prof. Department of Architecture WASEDA University: Architecture
Historian: Chairman for the Committee to Study the Construction of
Environment Art Forum in Annaka)
MASAMI KOBAYASHI
(Professor of Global Environmental Architecture Graduate School of Global
Environmental Studies, Kyoto University: Vice Chairman for the Committee to
Study the Construction of Environment Art Forum in Annaka)
Jacob van Rijs (MVRDV ; Dutch Architect)
4. Prize
After the first round of judging, 5 entries will be selected. In the second stage, the
following prize winners will be selected.
(1) One first prize one million and five hundred thousand Yen (1,500,000-Yen)
(2) One second prize one million Yen (1,000,000-Yen)
(3) Three honorable mentions of five hundred thousand Yen each (500,000-Yen)
5. Sponsorship, administrative offices
(1) Sponsor:
Annaka City, Gunma Prefecture, Japan
(2) Office:
The Office for the International Competition
for Environment Art Forum in Annaka
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(Address)
1-23-13 Annaka-shi, Gunma-ken, 379-0192, Japan
Tel +81-27-382-1111(ext.237) / Fax +81-27-381-0503
E-mail:
[email protected]
Homepage: http://www.city.annaka.gunma.jp/htm/forum/
6. Competition method
Two staged of judgment for the public whom join in. This is a "Competition to select
the designer by judging his proposal in public" (Note 1).
7. Competition schedule
The time is based on Japan's standard time.
(1) Application program will be announced on the Internet:
May 1, 2003
(2) Registration via the Internet:
May 1 to July 14, 2003
(3) Submission:
July 15 to July 24, 2003
(Eligible according to date stamp, by Air Mail but entries must arrive by July 31, 2003)
(4) Public exhibition of entries:
July 26 to August 1, 2003
(5) First stage of judgment:
August 1 - 2, 2003
(6) Final judgment:
August 31, 2003
8. Entry Criteria
(1) All nationalities welcome
(2) No qualifications is necessary
(3) One person, teams or corporations may enter the International Design Competition.
(4)
Team candidates should decide the team name and choose one person as the
representative.
(5) Anyone belonging to organizations of which the Judging Committee members belong,
manage, serve as officers at, or advise ( including university research organs ) may not
apply to enter the competition, even as member of a team.
(6) Each candidate may submit only one entry.
9. Registration
(1) Individuals or teams wishing to enter the International Design Competition must register
on the Internet according to the prescribed method.
http://www.city.annaka.gunma.jp/htm/forum/
(2) Registrants will be notified by their registration numbers.
(3) Entries which do not display a registration number are invalid.
(4) Please register between May 1 and July 14, 2003.
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10. An Approach to the Proposal
About The Environmental Art Forum in Annaka
We believe that the people whom are aware and utilize the community can manage
and organize the local environment organically. From this point of view, Annaka City
has tried for the partnership between the local citizens and administration to create
a better familiar residential environment. By discussing with the residents whom
were invited to join in, we have come up to a new idea, Environmental Art Forum.
Next are some ideas that were brought up during the discussion.
(1) About "Environment"
Culture and civilization has always been a struggle among the environment, but also
we have blessings from it.
(2) About "ART"
Art does not only mean fine arts. We would like to pay attention to the power which
gives the power for life and renewal ourselves.
(3) About "Forum"
We would like to interpret this word as for the citizens to create and imagine
something. Not only as a public plaza or public discussion.
(4) The significance to hold a International Proposal Designing Competition
To value the characteristic of Annaka, we would like to turn ourselves out to the
world.
As mentioned in Effect " Environment Art Forum in Annaka " is a novel idea created
after a long period of meeting and discussion among Annaka citizens. It is not a
mere facility of art museum, science museum or conventional hall. In contrast with
the way of the usual administration of public buildings nowadays, the main
characteristic of this project is citizen participation from the project formulation
phase.
At " Environment Art Forum in Annaka", citizens will develop various activities with
their own initiative and managements. Please send us your proposal for a new
"Space for Activity" where citizens can achieve their chosen initiative.
The proposal should respect the guideline for application, "The Schematic Design of
Environment Art Forum in Annaka". Candidates should freely interpret this and
reflect on the proposal.
For more information that are not included in the application, refer to The Data 2002
Annaka. The Data 2002 Annaka was not prepared for this competition, so there are
some insignificant difference in the numbers.
11. Basic conditions
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This project was carried on conversation among citizens and administration. There
fore, the proposal, scale of facility and the construction fee, which are based on the
design development fee should be assessed by the 'Committee for establishing a
use for the multi-purpose space around Annaka-Haruna Station' Then, design
development will be determined through workshops with citizen and selected
designer, based on the selected proposal.
At this stage, program conditions are as follow:
(1) planned site:
<1>Location: Akima-Minorigaoka, Annaka-shi, Gunma-ken, Japan.
<2>Total Site Area: approximately: 25,000m2
<3>Configuration of the ground: Configuration of the ground should freely proposed.
Configuration of the ground should freely proposed.
Present condition:- Upper flat part :
approximately: 8,000m2.
H = 286.0m (above sea level)
Lower flat part :
approximately: 11,010m2
H = 276.0m(above sea level)
Slope( 12% ): approximately: 5,990m2
<4> Please consider the usage around the planned site.
(2) Construction costs
When proposing for the International Design Competition, please consider the
financial situation of Annaka city. Please refer to public buildings constructed in
Annaka recently. Construction costs, high or low, will be decided depending on its
idea in the proposal during the judgment.
Public buildings constructed in Annaka recently:
(1) case A
facility: life education center
term of works: 1998 - 2001
area: 31.306 m2
construction cost: 1,740,000.000 Japanese Yen
(2) case B
facility: public hot spring center
term of works: 1999 - 2001
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area: 6.428 m2
construction cost: 1,300,000.000 Japanese Yen
(3) Consider the following suggestions given by representative members of Annaka citizen.
1. Consider for citizen participation and the utilization activity
- plan and organize events by citizens
- promote practical use of the facilities
2. Consideration for citizen affairs
- communication between generations
- communication between local residents and new coming residents
- communication with outsiders
3. Consider for the utilization of the area.
- utilizing the area, including enterprise and commercial activities
4. Consider for nature, landscape and environment
- conservation of local nature
- utilization of natural materials
- utilization of natural energy
5. Consider for art and culture
- a lifestyle considering nature
- being familiar with history, art and culture
(4) Table 1. Suggestions given by representative members of Annaka citizen for " Space for
Activity"
Category
Activity
- Concert
Art and culture
- Recital
- Theater
- Presentation
- Various events
Event
- Citizen culture festival
- Various exhibitions
- Environmental exhibition
Conference
-
Various conference including
international exchange
- Volunteers meetings
Citizen affairs
- Workshops
- Citizen meetings
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- Various seminar
- Culture salon
- Healthy food
Restaurant Café
- Local food
- Various events
Multi-purpose
open
space
- Festivals
- Open theater
- Light physical exercise
- Gardening
- Harmony with nature and culture
Landscape
- The site where mountains can be seen beautifully and to
be the best site in Japan
- Landscape design which people wish to visit
12. Construction schedule (it may changed depending on condition).
(1) Design development : To be held from April,2004 to the end of March, 2005
(2) Construction documents : April, 2005 - end of March, 2006
(3) Construction work: start on April, 2006
13. How to submit an entry
(1) Application form
ONLY ONE, A1 size (594mm x 841mm), horizontal mounted on a board of 10mm
thickness or less, with the paper quality, board material and color, etc. to be freely
chosen.
General plan of the site (scale1:500), with every floor (free scale), section (one side,
free scale)
Please show a rough estimate of construction expenses (excluding the design
development, construction documents, supervising fee and land cost).
Clearly write your registration number in a 2cm x 5cm space on the upper right hand
corner.
Method of expression can be freely decided.
Language used should be English or Japanese
(2) How to apply
The application should be sent by mail or parcel post.
Postage is the responsibility of the applicants.
C.O.D entries will not be accepted
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Entries must be received by the specified deadline. Entries postmarked with the
date of the deadline will be considered valid (July 24, 2003). Entries must arrive by
July 31, 2003.
Enclose a copy of a confirming registration which is sent from the administrative
office when you send the application. The confirming registration must be sealed in
its own envelope.
Entries that are damaged or delayed during transit are the responsibility of the
candidate.
14. Questions & Answers
Questions regarding the contents of this competition will not be answered.
15. Judging method
The International Design Competition will be a two-staged judging competition
which will be open to the public.
(1) First stage of judging
The Judging panel will publicly display entries, prior to the first stage of judging.
The first judging process will be done anonymously.
All applications will be judged except those that meet grounds for disqualification.
Meetings will be hold between the Jury and citizens. The Jury will give an account of
the Jury process and exchange opinions with local citizens while judging.
Five applicants will be selected as winners during the first stage of judging.
(2) Final judging
The Jury will publicly display the winning designs prior to the final judging.
After public hearing of the five winners, Judgment will be carried out openly and
fairly.
All First stage winners are required to presentate their own plans at this final judging.
Presentation style is free. A video projector which is conecctable to a PC will be
prepared.
In the final stage judging, language used should be English or Japanese.
One first prize winner, one second prize winner, and three honorable mentions will
be selected.
After the final judging, the Jury Chair will swiftly give a report to the Mayor of Annaka
and also publicly announce the results on the home-page.
16. Expenses of the International Design Competition
Applicants are responsible for all their own expenses for the International Design
Competition
17. Copyrights, etc.
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(1) Copyright belongs to the candidates. Otherwise, Annaka-city reserves the right to
enlarge, reconstruct, repair, change a design or tear down the building once
constructed.
(2) Copyright of the prize winner's design is not permitted to be given to a third party unless
the Mayor of Annaka-city's consent is obtained in advance.
(3) It is the responsibility of the applicants to take the necessary steps to secure public
rights related to copyright or design rights prior to submitting their entry.
18. Handling of entries
(1) Entries will not be returned.
(2) Annaka-city reserves the right to keep, record, and publicly display entries, including
pictorial records, photographs, and dispose.
(3) No fee will be paid to the designers if Annaka-city, or those who Annaka-city give
permission, publicly displays the entries.
(4) The entries may be displayed in exhibitions in various areas by Annaka-city.
(5) If entries are publicly displayed, designers' names may be included.
(6) There is a possibility that a report on the judging and a list of the entries will be compiled
and published after the international design competition.
19. Handling of the winning works
(1) The first prize winner in the International Design competition has the right for the first
negotiation on a work contract with Annaka-city.
(2) If the first prize winner and Annaka-city do not reach agreement on the design contract
conditions and so on, or if the first prize's work is later found to be disqualified because
of one or more of the grounds for disqualification, then Annaka-city will not extend and
void any contracts with that designer, and will negotiate a contract with the second prize
winner.
(3) Similarly, if a contract agreement is not reached with the second prize winner, then a
contract partner will be chosen from among the honorable mention work.
(4) All negotiation fee should be paid by the designer who is given the right of negotiation
on work contract with Annaka-city.
(5) The right of negotiation on a work contract with Annaka-city is not permitted to be given
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to a third party.
(6) It will be called "The Selected Designer", the one who reach an agreement with
Annaka-city.
20. Responsibilities of the selected designer
(1) The selected designer in The International Design Competition will be responsible for
carrying out the basic planning, the design development, construction documents, and
supervising the construction of Environmental Art Forum in Annaka, upon signing a work
contract with Annaka-city.
(2)
The selected designer must register its nomination for participation in Annaka city prior
to the contract work.
(3) The selected designer is responsible for all the expenses during the contract work.
(4) The selected designer will have the responsibility of participating workshops (from April,
2004 to the end of March, 2005) with the local citizens while carrying out the basic
planning.
(5) Partial changes in the design will be allowed with the agreement of the selected
designer at both design development and construction documents phase.
(6) The contract, design and the work will be under the Japanese law.
21. Design honorarium
The design development fee (include participation for workshop) , construction
documents and supervision fee will be calculated according to the design estimate
standards of Annaka-city.
22. Grounds for disqualification
(1) Candidates who violate the entry criteria specifications are disqualified.
(2) Entries which violate the international design competition specifications are disqualified.
(3) Entries which contain the candidate's name or an identifiable autograph or other mark,
or if the candidate does something to make him or herself known to the Judge before
the first stage of judgment, the applicant will be disqualified.
(4) Entries which violate the copyrights or design rights of third person will automatically be
disqualified.
(5) If one of the above grounds is discovered after the competition, the chosen
designer/design will be disqualified.
23. Invalid Conditions
All rights and prizes will become invalid in the case of disqualification.
24. Others
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(1) Applicants are considered to agree to the rules and conditions above by submitting its
proposal.
(2) Decisions made by the judging committee are final. Neither debatable nor contestable.
(3)
The details and regulations in the Guidelines for application will also apply to the
winner's contract.
(4) Prize will be paid in Japanese Yen after the second stage of judgment.
(5)
If questions of interpretation arise regarding the application program, the
Japanese-language text will be considered official.
(6) After the final stage judging, language used for negotiation, contract, workshops,
meetings should be Japanese. The selected designer (including those who have the
right for the negotiation on a work contract with Annaka-city) is responsible for the
interpreter fee, if necessary.
(7) The judicial jurisdiction regarding to this competition will be in Annaka-city.
(8) All relevant information regarding this competition will be on the homepage. Please be
sure to check the new updated information.
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