5 0 T H A N N UA L S C I E N T I F I C M E E T I N G
INCLUDES THE MEETING OF THE AUSTRALIAN DERMATOLOGY NURSES’ ASSOCIATION
SPONSORSHIP AND TRADE EXHIBITION PROSPECTUS
INTERNATIONAL CONVENTION CENTRE SYDNEY, DARLING HARBOUR, NEW SOUTH WALES, AUSTRALIA
SATURDAY 6 MAY TO TUESDAY 9 MAY 2017
TH
ANNUAL SCIENTIFIC MEETING 2017
CELEBRATING
1967-2017
The Australasian
College of Dermatologists (ACD) invites you to be involved as a sponsor and/or exhibitor
at the 50th Annual Scientific Meeting (ASM) in 2017.
The Annual Scientific Meeting will be held from Saturday 6 May to Tuesday 9 May 2017 at the
International Convention Centre Sydney, Darling Harbour, New South Wales.
The Australian Dermatology Nurses’ Association will hold its meeting on Saturday 6 May and Sunday 7
May 2017.
The ACD 2017 ASM is the principal scientific meeting for dermatologists in Australia and New Zealand.
The objectives of the meeting are the professional development of dermatologists, nurses and other
medical practitioners. The meeting is attended by registered dermatologists, trainees, other medical
professionals and nurses, from both Australia and New Zealand, and also from South-East Asia and other
countries. Attendance at the meeting accrues professional development points for dermatologists, so
there is always a strong presence.
The exhibition is an integral part of the meeting and is strongly endorsed by the College. This is the only
occasion when all Australian and New Zealand dermatologists meet together in the one place, at the one
time. It therefore presents a unique occasion for trade suppliers to raise their profile within the profession
and to display new products and services.
The exhibition is strongly supported by companies with products and services aimed at this specialist
market. They include suppliers of pharmaceutical and cosmaceutical drugs, laser and surgical
equipment, and other medical and hospital products and services for dermatologists, including financial
planners and other professional services.
The College invites sponsorship assistance to help defray the costs of its meetings. Sponsorship is a
practical means by which companies providing products and services to dermatologists can partner with
the College in the promotion of dermatology and the dermatological profession.
The ASM 2017 presents businesses with a unique opportunity to gain exposure to a highly targeted
audience with a number of excellent sponsorship and exhibition packages available.
WE LOOK FORWARD TO WELCOMING YOUR PARTICIPATION IN THE ASM 2017.
Tim Wills
Chief Executive Officer
The Australasian College of Dermatologists
2
WHY BECOME A SPONSOR AT THE ACD 2017 ASM?
The sponsorship and exhibition packages are tailored to appeal to a wide variety of marketing
objectives including:
• Exposure to a large local, national and international audience before, during and after the ASM
• Opportunities to raise your company profile amongst a valuable target audience
• Recognition including acknowledgement and clear demonstration of your company’s
involvements, commitment and support
• Networking with delegates in the exhibition area and the opportunity to maintain relationships
with existing clients.
The ACD 2016 ASM
Medical Students 6%
held in Perth,
Western Australia
Resident Medical Officers 2%
attracted 690
delegates across
the 4 days. HERE is
a breakdown of
delegates across
the applicable
Nurses 23%
Medical Specialists 2%
Dermatologists
(not Fellows of the College) 3%
International Dermatologists 3%
If you would like to be involved or further
discuss the options outlined in this prospectus
registration
categories.
College Fellows/Associates &
Retirees 43%
College Trainees 11%
T +61 2 9431 8600
E [email protected]
please contact the ACD 2017 ASM Secretariat on:
ASM 2017 VENUE
International Convention Centre Sydney
Darling Drive
Darling Harbour NSW 2000
T +61 2 8297 7600
W iccsydney.com
3
MAJOR SPONSORSHIP OPPORTUNITIES
All prices are in Australian dollars and are inclusive of GST
Entitlements
Exclusive rights to one principal visiting speaker of
your choice, to be called “Visiting Professor, kindly
supported by an educational grant from…”
Acknowledgement by the Convenor at the Visiting
Professor’s main presentation
Gold
S i lv e r
Sponsor
Sponsor
Sponsor
2 o n ly
2 o n ly
2 o n ly
$60,500.00
$44,000.00
$33,000.00
P
P
P
Sole sponsor of the printed program and conference
app
One available
Acknowledgement as the sponsor of the E-Posters
displayed in the exhibition area
One available
Acknowledgment by the Convenor at the beginning
and close of the meeting
P
Exhibition booth
P
6m x 3m
3m x 3m
P
P
Push notifications through the conference app
2 per day
1 per day
1 per day
Name and logo on sponsorship signage to be
displayed at the meeting
P
P
P
Acknowledgment as the major sponsor in all printed
and promotional material
P
P
P
Full Page
Half Page
Quarter Page
4
2
1
P
P
P
1
1
1
P
P
P
One free sponsored evening symposium to be held
during the meeting, approximately 60 minutes (cost of
refreshments or food not included) OR
Acknowledgement as the sponsor of a breakfast
session. The sponsor may display two company
banners at the entrance to the room and will be
acknowledged as the sponsor of the session. The
program content will be developed by the scientific
committee.
One advertisement in the program, free-of-charge.
Sponsor to supply artwork
Full registrations
Acknowledgment by the President of the College at
the opening of the trade exhibition
Satchel insert
Acknowledgment in the program
Acknowledgement as the sponsor of the ADNA
Meeting
Acknowledgement as the sponsor at the Registrars’
and Fellows’ Update Session. The sponsor may, at
their own expense, hold a dinner for the registrars on
Monday evening.
4
Platinum
P
One available
P
One available
ADDITIONAL SPONSORSHIP OPPORTUNITIES
S P O N S O R E D E V E N I N G SY M P O S I U M
$14,300.00
Sponsored evening symposia will be available, subject to finalisation of the main sponsorships, and depending also
on the scientific program.
In addition to major recognition during the ASM 2017, benefits will include:
• Acknowledgment in all printed and promotional material.
• Acknowledgment in the program.
• Name and logo on sponsors’ signage at the meeting.
• Acknowledgment by the President of the College at the opening of the trade exhibition.
This does not include the cost of food and beverage to be selected by the sponsor in consultation with the ACD 2017
ASM Secretariat.
BEST POSTER PRIZES
$4,400.00
Sponsorship of cash prizes for the two best posters at the meeting.
In addition to major recognition during the ASM 2017, benefits will include:
• Presentation of the prizes (two).
• Name and logo on sponsors’ signage at the meeting.
• Acknowledgment by the President of the College at the opening of the trade exhibition.
• Acknowledgment in all printed and promotional material.
• Acknowledgment in the program.
College reserves the right to vary the terms and benefits of specific sponsorships, in accordance with the requirements of
specific companies wishing to be sponsors.
EXHIBITION OPPORTUNITIES
Single exhibition PREMIUM $7,150.00
booth
S TA N DA R D $ 6 , 0 5 0 . 0 0
NOT-FOR-PROFIT
O R GA N I SAT I O N S
• 2 x trade exhibit representatives (including plenary
sessions, day catering and conference dinner)
• Delegate list (name, state, country only) in accordance
with Privacy Legislation.
• Confirmed 3m x 3m space consisting of:
• Fascia board with company name
• 2 x spotlights (per 9sqm of space) affixed to fascia board
• 1 x power point per 9sqm of space
• White melamine walls with anodised aluminium frames
and charcoal carpet
Tea breaks and lunches will be held in the trade exhibition
area to ensure a maximum number of opportunities for
contact between delegates and exhibitors.
Free space will be available for non-profit organisations,
such as patient support groups.
EXHIBITOR LEAD
TRACKING
C O M P L I M E N TA R Y
$220.00
All delegates will have a QR code on their name badge that
can be scanned by trade to track leads via the conference
app.
Through the app you will be able to set up pre-determined
lead qualification questions which will pop-up when a
delegate name badge is scanned along with the ability to add
additional notes. All information can then be exported from the
ShowGizmo website during and after the conference.
There will be an additional charge of $220.00 including
GST per company to enable the lead tracking feature. This
will enable this function for an unlimited number of team
members per company and additional pre-onsite support
from ShowGizmo to ensure this is all set up correctly.
AWARDS FOR OUTSTANDING EXHIBITORS
Awards for the outstanding exhibits will be announced on Tuesday 9 May 2017. The categories of award are:
• Most outstanding display of 9 sqm or less in size
• Most outstanding display of 18 sqm to 27 sqm in size
• Most outstanding display of 36 sqm in size, or larger
The award will be decided by a panel of three judges.
5
FLOOR PLAN
Please see the floor plan for the
exhibition. Space is available as
shell scheme booths, or exhibitors
may build their own stands.
Exhibitors may take as many
booths as they wish. Subject to
College’s approval, stands may be
shared by exhibitors.
The trade exhibition will be
located in Hall 1.
Premium Stands are:
Nos 1 to 16, and 31 - 110.
Standard Stands are:
Nos 23 to 30.
Exhibitors may have custom-built
displays and may use their own
stand consultants if they wish,
but designs must be approved in
advance by the College.
Please note:
• Booth allocations are distributed
based on the main sponsor
preferences and then on a first
come first served basis
• Please write three choices of
placement in order of preference
on the booking form
• Please indicate on the booking
form whether you require raw
space only (for a custom stand)
or shell scheme
• Please return the booking form
with signed Exhibition Contract to
confirm your involvement
If there is heavy demand, the
number of stands may be
increased. College reserves the
right to vary the floor plan to allow
for construction of additional
stands.
19
20
21
Premium Stands
23
24
25
26
27
29
17
30
114
112
110
113
108
111
104
31
105
103
15
32
96
14
13
107
106
16
109
94
92
102
95
99
93
101
98
91
97
90
88
100
33
89
34
87
12
11
10
35
86
80
78
83
79
36
85
82
77
84
81
9
Central Feature
& E-Posters
37
70
8
7
68
66
69
73
67
62
40
63
61
54
41
60
56
4
74
71
64
5
39
75
72
65
6
38
76
58
55
42
59
43
57
53
44
52
2
50
1
51
45
49
46
Standard Stands
47
48
3
Entrance
6
28
18
3
College Zone
22
APPLICATION PROCEDURE
Please complete the accompanying application form, indicating in order of priority your preferences
for locations. The College will make every effort to allocate you to one of your three preferences.
Allocations will also be considered on the basis of first-come first-served. Where appropriate, sponsors
will be given preference. College reserves the right to re-assign exhibitors to different locations, should
this be necessary, in order to accommodate all exhibitors and to provide the best possible exhibition.
Exhibitors will be advised if any re-location is considered desirable.
PAYMENT
Payment terms are 50% on booking space; and the remaining 50% by 17 March 2017.
Please note that no space has been secured until the deposit has been paid. Deposits are nonrefundable.
Companies which have not fully paid for their stands by 7 April 2017 will not be permitted to participate
in the exhibition and their stands may be re-allocated.
If full payment has been made for space in the exhibition, but the booking is cancelled due to unforeseen
circumstances, the payment will be refunded, less the 50% deposit paid. Requests for refunds in these
circumstances will be considered on a case-by-case basis and will be determined at the discretion of the
College.
There will be no refunds for cancellations made 30 days or less prior to the opening of the exhibition.
7
AUSTRALASIAN COLLEGE OF DERMATOLOGISTS
P O B ox 3 7 8 5 , R H O D E S N S W 2 1 3 8 , A u s t r a l i a
T + 6 1 2 8 7 6 5 0 2 4 2
or 1300 361 821 (within Australia only)
F +61 2 9736 2194
E [email protected]
W h t t p : / / w w w. d e r m c o l l . e d u . a u
A S M 2 0 1 7 S E C R E TA R I A T
P O B ox 5 7 6 , C R O W S N E S T N S W 1 5 8 5 , A u s t r a l i a
T + 6 1 2 9 4 3 1 8 6 0 0
F +61 2 9431 8677
E [email protected]