GS1 US DATA HUB | PRODUCT
How to use the Download Import Template
The Download Import Template link will provide you with a template
that you can use to create, update or correct product information. This
template does not include any pre-populated product information. To
work from existing product information, refer to the Export Products for
Import Visual Aid. To use this template, complete the following:
1
2
3
1
Click Product > Import.
2
Click the Industry drop-down to select the appropriate template. Template input
fields vary slightly by industry to ensure alignment with GS1 Standards and GTIN
Allocation Rules. Available template options include: General, CPG (Consumer
Packaged Goods), Regulated Healthcare, Foodservice, and Apparel.
3
Click Download Import Template. An Excel file will download via your web
browser* and typically will be stored in your Downloads Folder. Click Open to
download and open the Excel file.
*Note: Excel download experience will vary depending on your Internet browser.
DH_Product_Download Import_template Visual Aid
Rev. 5/27/16
1
GS1 US DATA HUB | PRODUCT
How to use the Download Import Template (continued)
CREATE NEW PRODUCT(S)
Complete the following to add new product(s):
4
5
4
5
The Export template opens.
Populate the appropriate required & optional attributes (see pages 7-10 for a
complete list) in the Excel file. In this example, required fields highlighted in
yellow were entered (i.e., Action (Create), GS1 Company Prefix, GTIN, Packaging
Level, Description, Brand Name, Status, Is Variable, and Is Purchasable). When
you are finished, save the file on your computer.
Refer to step 5a for creating new products with various packaging levels
otherwise, continue to Step 6
NOTE: When entering Dimensions and Weights into the template, use
abbreviations not the full name (e.g., use in for inches, ft for feet, oz for
ounces, etc.). See pages 5 – 8 for a full list of instructions.
DH_Product_Download Import_template Visual Aid
Rev. 5/27/16
2
GS1 US DATA HUB | PRODUCT
How to use the Download Import Template (continued)
CREATE WITH VARIOUS PACKAGING LEVELS
Complete the following to add new product(s) with various packaging
levels:
5a
5a
OPTIONAL – When created higher levels of packaging that contain multiple
eaches, inner packs, or cases, separate the child GTINs and quantity of each child
GTIN with a ~ (tilde key). In this example, a mixed case is entered in the last
row. The child GTINs are entered in column T and quantity in column U. A ~
separates the GTINs and quantity. Note: When entering GTIN quantity, be sure
to enter in the same order the GTIN was entered (i.e., GTIN 00000510050090
has a quantity of 6 and GTIN 00000510050052 has a quantity of 12.
When you are finished, save the file on your computer and continue to Step 6
NOTE: When entering Dimensions and Weights into the template, use
abbreviations not the full name (e.g., use in for inches, ft for feet, oz for
ounces, etc.). See pages 5 – 8 for a full list of instructions.
DH_Product_Download Import_template Visual Aid
Rev. 5/27/16
3
GS1 US DATA HUB | PRODUCT
How to use the Download Import Template (continued)
UPDATE DRAFT PRODUCT(S)
Complete the following to update Draft product(s) s:
4
5
4
The Export template opens.
5
Populate the appropriate required & optional attributes (see pages 7-10 for a
complete list) in the Excel file. In this example, required fields highlighted in
yellow were entered (i.e., Action (Update), GS1 Company Prefix, GTIN,
Packaging Level, Description, Brand Name, Status, Is Variable, Is Purchasable,
Child GTINs, and Quantity) in addition, option SKU was entered into column F.
Note: If updating a mixed case or mixed pallet, separate multiple GTINs and
quantity with a ~ (tilde key).
When you are finished, save the file on your computer and continue to Step 6
NOTE: When entering Dimensions and Weights into the template, use
abbreviations not the full name (e.g., use in for inches, ft for feet, oz for
ounces, etc.). See pages 5 – 8 for a full list of instructions.
DH_Product_Download Import_template Visual Aid
Rev. 5/27/16
2
GS1 US DATA HUB | PRODUCT
How to use the Download Import Template (continued)
CORRECT IN USE PRODUCT(S)
Complete the following to update In Use product(s):
4
5
4
The Export template opens.
5
Populate the appropriate required & optional attributes (see pages 7-10 for a
complete list) in the Excel file. In this example, required fields highlighted in
yellow (i.e., Action (Correct), GS1 Prefix, GTIN, Packaging Level, Description,
optional SKU, Brand Name, Status, Is Variable, Is Purchasable, Child GTINs and
Quantity) along with Comments about the changes (column R) were entered.
Note: If updating a mixed case or mixed pallet, separate multiple GTINs and
quantity with a ~ (tilde key).
When you are finished, save the file on your computer and continue to Step 6
NOTE: For In Use products, corrections can be made to Brand Name,
Description, SKU, Dimensions, Weight, Country of Origin, and Quantity.
DH_Product_Download Import_template Visual Aid
Rev. 5/27/16
2
GS1 US DATA HUB | PRODUCT
How to use the Download Import Template (continued)
6
7
9
8
6
Click Browse. Locate the Excel file on your computer and attach it. Once
attached, you will see it displayed in the Upload File field.
7
Click Submit. This submits the file and begins the upload process. The blue
loading bar will show the progress of the upload.
8
The file status displays. Check the Status to view if the file is Pending or
Complete.
9
Optional: Click Refresh until the status is complete. You can also continue
on to other tasks. The import results will be waiting when you return to this
page.
DH_Product_Download Import_template Visual Aid
Rev. 5/27/16
2
GS1 US DATA HUB | PRODUCT
How to use the Download Import Template (continued)
After your file is complete, verify that all records processed correctly. In
the event of an error, complete the following:
11
10
12
10
Once the status has changed to Complete, verify that all records processed correctly.
In this example, there is 1 error. If there are no errors you have completed this
process successfully. If you have an error continue to step 10.
11
Click the File Name hyperlink to open the Excel file to view the error message.
12
Review the error message(s). Errors will appears as the last column of data.
Once you determine the incorrect/missing information, update the file and resave.
After you resave the file, go back to step 5 to begin the Upload file process over.
NOTE: When correcting errors, only re-upload rows with issues. Delete any
rows that successfully updated. If you upload successful rows again, an
error message will appear stating duplicate information!
DH_Product_Download Import_template Visual Aid
Rev. 5/27/16
3
GS1 US DATA HUB | PRODUCT
Export Template Field Descriptions
When using the Excel Import Template, use the information listed
below for column, description, and field information:
Import
Column
Description
Export
Notes
TYPE
MIN
MAX
TYPE
MIN
MAX
Action
Designates what process
should be performed on
the record.
Required field.
Enter either Create,
Update or Correct.
Text
6
6
NA
NA
NA
Prefix
The GS1 Company Prefix
used to create the GTIN
of an item.
The column will be
blank for products
that have not yet
been assigned a
GTIN (i.e. Draft).
Text
7
11
Text
7
11
GTIN
This is the 14-digit
representation of the
Global Trade Item
Number as it would be
stored in a database.
Text
14
14
Text
14
14
Packaging Level
This is the packaging
configuration assigned
to the item.
Must be 14 numeric
digits and contain
GS1 assigned
Company Prefix. For
Import, if GTIN is
provided, you must
also populate the
Prefix field.
Required field.
Text
4
14
Text
4
14
Description
This is the text that
describes your product
to a buyer.
Enter the internal
product identifier of
your stock keeping unit,
if any
This column indicates
the name of the product
line used with
consumers.
This column shows the
current state assigned
to the product.
Required field.
Text
3
200
Text
3
200
Optional field.
Text
3
75
Text
3
75
Required field.
Text
3
75
Text
3
75
Required field.
Can be entered as
Draft, In Use, or
For Reuse.
Required field.
Text
5
9
Text
5
9
Y/N
1
1
Y/N
1
1
Required field.
Y/N
1
1
Y/N
1
1
SKU
BrandName
Status
IsVariable
IsPurchasable
Mark this field for a
non-consumer trade
item that fluctuates by
weight, volume or
count.
Mark this field for a
consumer trade item
that can be bought at a
store or on-line.
DH_Product_Download Import_template Visual Aid
Rev. 5/27/16
5
GS1 US DATA HUB | PRODUCT
Export Template Field Descriptions (continued)
Import
Column
Height
Description
Instructions for
measurement can be
found in the GS1
Package
Measurement Rules.
Consumer and nonconsumer trade
items are measured
differently.
Width
Instructions for
measurement can be
found in the GS1
Package
Measurement Rules.
Consumer and nonconsumer trade
items are measured
differently.
Depth
Instructions for
measurement can be
found in the GS1
Package
Measurement Rules.
Consumer and nonconsumer trade
items are measured
differently.
Export
Notes
TYPE
MIN
MAX
TYPE
MIN
MAX
Optional field
however, if one
dimension is
provided then all
three dimensions
must be provided
(i.e. Height, Width,
and Depth).
Num
eric
1
8
Num
eric
1
8
Optional field
however, if one
dimension is
provided then all
three dimensions
must be provided
(i.e. Height, Width,
and Depth).
Num
eric
1
8
Num
eric
1
8
Optional field
however, if one
dimension is
provided then all
three dimensions
must be provided
(i.e. Height, Width,
and Depth).
Num
eric
1
8
Num
eric
1
8
DimensionMeasure
Unit of measurement
used
Required field only
if dimensions are
included. Can be
entered as in, ft,
mm, cm, or m.
Text
1
2
Text
1
2
NetWeight
Net weight is the
weight of the item
itself. This does not
include the item’s
container packaging.
Optional field .
Can be 8 numbers
of which 3 can be
decimals.
Can be entered as
NNNNNNNN or
NNNNN.NNN
Num
eric
1
8
Num
eric
1
8
DH_Product_Download Import_template Visual Aid
Rev. 5/27/16
6
GS1 US DATA HUB | PRODUCT
Export Template Field Descriptions (continued)
Import
Column
Description
Notes
TYPE
MIN
Export
MAX
TYPE
MIN
MAX
GrossWeight
The gross weight is the
weight of the item plus the
weight of its container or
packaging.
Optional field.
Nume
ric
WeightMeasure
Unit of Measure Used
Required field only
if weights are
included. Can be
entered as oz, lb,
g, kg, mg, or ton.
Text
2
3
Text
2
3
Country of
Origin
The country of
manufacture, production,
or growth where an article
or product comes from.
This can also represent the
location for goods entirely
obtained in a single country
or the country in which the
last substantial
“transformation” of the
goods occurred.
Transformation is defined
as grinding, chopping, or
missing different
products/ingredients
together to create a new
item. For example, let’s
say the trade item is a
pizza. The tomato sauce
and dough come from the
US, the cheese from Italy,
and the completed pizza
made in Canada. This field
would be populated with
Canada.
Optional field.
Text
3
44
Text
3
44
Nume
ric
Audit: Comparing
the information
shared to the
information
physically marked
on the product.
 If a product is
produced in
multiple
countries, the
human-readable
component
must match at
least one that is
being shared
 If the Country of
Origin is not
marked on the
product, it is not
included in the
audit results
Note: In GDSN, the Trade
Item Country of Origin code
does not represent the
Country of Origin of the
individual ingredients used
to create the end product.
DH_Product_Download Import_template Visual Aid
Rev. 5/27/16
7
GS1 US DATA HUB | PRODUCT
Export Template Field Descriptions (continued)
Import
Column
Description
MoreInformation
Comments
This is a section where
you can add additional
information about the
product.
ChildGTINs
The GTINs contained
within this item.
Notes
Optional field.
Required field for
any packaging
level other than
Each.
Export
TYPE
MIN
MAX
TYPE
MIN
MAX
Text
0
200
Text
0
200
Text
14
NA
Text
14
NA
Nume
ric
1
NA
Nume
ric
1
NA
Multiple GTINs will
be separated by
the tilde (~).
Quantity
Number of items per child
GTIN in this level of
packaging.
Required field for
any packaging
level other than
Each.
Multiple GTINs will
be separated by
the tilde (~) and
must be listed in
the same order as
the child GTIN
they refer to.
DH_Product_Download Import_template Visual Aid
Rev. 5/27/16
8
GS1 US DATA HUB | PRODUCT
Packaging Levels
See below for a full list of Available Product Packaging Levels:
Packaging
Level
Description
Each
The lowest level of the item hierarchy intended or labeled for
individual resale. Generally this is the consumer unit sold at check
out or online. This item would be assigned a GTIN-12 (U.P.C.). For
example, a bottle of aspirin, T-shirt, box of cereal.
Inner Pack
More than one “each” of a single product that is grouped together
and placed inside a case. These may or may not be barcoded. An
inner pack can only contain one GTIN regardless of the number of
items in the subgrouping. For example, a shelf display used to sell
“eaches,” such as protein bars or candy.
Case
A standard shipping unit that contains “eaches” (packaged either
individually or grouped as an inner pack). All of the items in a case
must have the same GTIN. For example, 24 red T-Shirts.
Mixed Case
A mixed case contains more than one type of “each,” and must
contain more than one GTIN. For example, 12 red T-shirts and 12
blue T-shirts.
Pallet
A shipping unit that contains either cases, inner packs, or
“eaches.” It must contain one GTIN regardless of the number of
items in the grouping. For example, 24 cases of diet soda shrink
wrapped together.
Mixed Pallet
A shipping unit that can contain any combination of cases, inner
packs, and/or “eaches” and must contain more than one GTIN. For
example, 12 cases of diet soda and 12 cases of regular soda shrink
wrapped together.
Display
Shipper
A shipping unit that is a self-contained display. It can contain a
single type of “each” or multiple types of “eaches.” For example, a
summer promotional display containing ketchup, mustard, and
mayonnaise.
Case as
Each
Used by industries, such as foodservice, that need to designate the
case as its lowest orderable unit. The contents inside are neither
assigned GTINs, nor are they sold at checkout or online. This is
different than a multipack which is a retail unit. For example, 25
lb. pack of bulk mushrooms.
DH_Product_Download Import_template Visual Aid
Rev. 5/27/16
8