Northern Kentucky
University
Athletic Department
Staff Manual
2010 – 11
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Table of Contents
Preface ...........................................................................................................................................................................5
Section I - Organization and Administration
Mission Statement .......................................................................................................................................................13 Diversity Statement .....................................................................................................................................................13 Enduring Goals ............................................................................................................................................................14 Philosophy ...................................................................................................................................................................15 Athletics Assumptions and Core Values .....................................................................................................................16 Code of Ethical Conduct..............................................................................................................................................19 Administrative Organization .......................................................................................................................................20 Sports Program Organization ......................................................................................................................................22 NCAA and Conference Affiliation ..............................................................................................................................23 NCAA Division II Philosophy Statement................................................................................................................24 Rules Compliance and Enforcement........................................................................................................................25
Section II - NKU Athletic Council
Athletic Council Membership......................................................................................................................................26 Athletic Council Constitution ......................................................................................................................................27 Athletic Council Bylaws..............................................................................................................................................29 Visions, Values and Voices Statement ........................................................................................................................38 Long-Range Planning Subcommittee’s Report and Recommendations ......................................................................41 Faculty Athletics Representative (FAR) Job Description............................................................................................47
Section III - Norse Athletics Club
Norse Athletics Club Board of Directors.....................................................................................................................51 Norse Athletics Club Organizational Chart .................................................................................................................53 Compensation for Outstanding Achievement..............................................................................................................62 Approval of Fund Raising Activities ...........................................................................................................................63 Signage Policy .............................................................................................................................................................67 David Lee Holt NKU Athletics Hall of Fame .............................................................................................................69 By-Laws ..................................................................................................................................................................69 Nomination Form ....................................................................................................................................................74
Section IV - General Information
Other Important Campus Phone Numbers...................................................................................................................75 Master Calendar of Athletic Events, Activities and Academic Information................................................................76
Section V - Facility Guidelines
Athletic Facility Scheduling Procedures......................................................................................................................85 Regents Hall Facility Usage Priority List ....................................................................................................................85 Athletic Facility Rental Costs......................................................................................................................................86 Procedures For Waiving Regents Hall.........................................................................................................................86 Facility Fees.................................................................................................................................................................86 Banner Qualifications and Regulations .......................................................................................................................87 Facility Scheduling and Rental Policy.........................................................................................................................89 Campus Recreation Facility Reservation Request Form .........................................................................................93
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Section VI - Office Operations
Alcohol Policy .............................................................................................................................................................95 Budget .........................................................................................................................................................................95 Contracts......................................................................................................................................................................95 Credit Card Usage .......................................................................................................................................................96 Dress Code...................................................................................................................................................................96 Duplicating ..................................................................................................................................................................96 E-mail Address ............................................................................................................................................................97 Equipment Inventory ...................................................................................................................................................97 Housing .......................................................................................................................................................................97 Keys.............................................................................................................................................................................98 Overnight Mailing .......................................................................................................................................................98 Parking Regulations.....................................................................................................................................................98 Performance Evaluation ............................................................................................................................................100 Phone Calls................................................................................................................................................................101 Physical Examinations...............................................................................................................................................101 Postage and Stationery...............................................................................................................................................101 Purchase Order Requisitions......................................................................................................................................102 Administrative Assistant Policy ................................................................................................................................102 Student Employees ....................................................................................................................................................103 Severe Weather Policy...............................................................................................................................................103 Sports Awards Celebrations ......................................................................................................................................104 Student-Athlete Awards Program..............................................................................................................................104 End of Season Evaluations and Exit Interviews ........................................................................................................105 Student-Athlete Advisory Committee (SAAC) .........................................................................................................105 Summer Camp Guidelines.........................................................................................................................................106 Ticket Policy..............................................................................................................................................................108 Student Tickets ..................................................................................................................................................109 Smoking Policy..................................................................................................................................................109 Athletic Department ..........................................................................................................................................109 Player Passes......................................................................................................................................................109 All-Area Passes – if used...................................................................................................................................110 GLVC Policies...................................................................................................................................................110 Lost, Stolen, or Destroyed Tickets.....................................................................................................................110 Children .............................................................................................................................................................110 Tickets for State and Local Officials .................................................................................................................112 Vehicle Pick-up/Return Procedures...................................................................................................................118 Policies & Procedures Governing the Use of State Vehicles.............................................................................119 GLVC Schedule Change ...........................................................................................................................................122
Section VII - Sports Medicine
Sports Medicine Staff Directory................................................................................................................................125 Consent for the Release of Medical Information.......................................................................................................128 Emergency Action Plan .............................................................................................................................................129 Athletic Insurance Policy...........................................................................................................................................143 Health, Alcohol and Drug..........................................................................................................................................145 Education and Assistance Program............................................................................................................................145 Medical History Questionnaire..................................................................................................................................152 Post-Season Health Review Questionnaire................................................................................................................157 Storm/Lightning Procedures......................................................................................................................................159 The Bank of Kentucky Center ...................................................................................................................................160 Strength and Conditioning Room Policies.................................................................................................................160 Student-Athlete Pregnancy Policy .............................................................................................................................162
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Section VIII - Sports Information
Reporting of Scores / Events .....................................................................................................................................180 Athletics Web Site Policies .......................................................................................................................................180 Photography...............................................................................................................................................................180 Media Guidelines.......................................................................................................................................................181 Suggestions for Student-Athletes Regarding Media Relations..................................................................................181
Section IX - University General Policies
NKU Personnel Policy and Procedure Manual..........................................................................................................187 Affirmative Action/Equal Opportunity......................................................................................................................188
Section X - Job Descriptions
Director of Intercollegiate Athletics ..........................................................................................................................190 Associate Athletic Director for Internal Operations ..................................................................................................192 Associate Athletic Director for External Operations .................................................................................................194 Assistant Athletic Director for Administration..........................................................................................................203 Web Manager/Assistant Sports Information Director ...............................................................................................209 Associate Athletic Director for Sports Medicine and Risk Management ..................................................................212 Men’s Head Basketball Coach...................................................................................................................................222 First Assistant Men’s Basketball Coach ....................................................................................................................224 Second Assistant Men’s Basketball Coach................................................................................................................226 Women’s Head Basketball Coach .............................................................................................................................228 Assistant Women’s Basketball Coach .......................................................................................................................230 Head Men’s and Women’s Cross Country Coach .....................................................................................................232 Head Men’s and Women’s Golf Coach.....................................................................................................................234 Men’s Head Soccer Coach.........................................................................................................................................236 Women’s Head Soccer Coach ...................................................................................................................................238 Women’s Head Softball Coach .................................................................................................................................240 Head Men’s and Women’s Tennis Coach .................................................................................................................242 Women’s Head Volleyball Coach .............................................................................................................................244 Manager II – Business Operations.............................................................................................................................246 Specialist II................................................................................................................................................................249
Section XI - Appendix
Appendix A – Student-Athlete Code of Conduct ......................................................................................................252 Appendix B – Hazing Policy .....................................................................................................................................260 Appendix C – Athletic Appeal Process .....................................................................................................................262 Appendix D – Nomination Form for Career Service Award .....................................................................................264 Appendix E – Nomination for Thomas J. Kearns Career Achievement Form...........................................................265 Appendix F – Nomination Form for Boothe Inspiration Award................................................................................266 Appendix G – Purchase Request Form......................................................................................................................267 Appendix H – University Guidelines for Tax Treatment of Prizes and Awards .......................................................268 Appendix I – University Web Accessibility Policy...................................................................................................269 Appendix J – Proposal for Team Fundraiser .............................................................................................................270 Appendix K - In-Kind Donation................................................................................................................................271 Appendix L – IRS Document Form...........................................................................................................................273 Appendix M - Norse Athletics Club Signage Approval Form...................................................................................274 Appendix N - Intercollegiate Athletic Travel Form ..................................................................................................275 Appendix O - Northern Kentucky University Driver Certification ...........................................................................276 Appendix P - Federal Family Educational Rights and Privacy Act Release Form....................................................277 4
Preface
This manual establishes policies and procedures for the administration of intercollegiate athletic
teams and programs at Northern Kentucky University. These policies and procedures are to be
followed by all coaches and athletic department staff. Only the Director of Athletics, NCAA
Faculty Representative, Vice President for Student Affairs, or President or a designated person
acting in the President’s absence may authorize exceptions to these policies and procedures.
The policies and procedures stated in this manual are subject to change at the sole discretion of
Northern Kentucky University. The University reserves the right to modify, change, alter, add,
or delete any provision of this manual. This manual does not constitute a contract, expressed or
implied, between the department of Athletics and coaches, staff or student-athletes. All coaches
and athletics staff will be expected to follow other University policies, practices, and procedures.
These include policies and procedures in the Human Resources handbook, applicable to nonacademic employees, as well as the ones specific to the Department of Athletics. To the extent
that policies and procedures expressly differ from the terms and conditions of applicable written
contracts, the contract provisions shall prevail.
These policies and procedures are designed to establish equity and uniformity in all working
conditions, rights, privileges, obligations, benefits, promotion, pay, discipline, and all other
employment matters. The Athletics staff is expected to follow these policies and procedures.
Each Athletics staff member will be provided a copy of this Athletics Staff Manual, a Athletics
Compliance Manual and a NCAA Compliance Manual. The Athletic Department will provide to
student-athletes a handbook that outlines policies from the Policy Manual most relevant to
individual student athletes.
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University Mission Statement
The mission of Northern Kentucky University is to educate students to succeed in their chosen life roles;
be informed, contributing members of their communities – regionally, nationally, and internationally; and
pursue satisfying and fulfilling lives. The university will offer a comprehensive array of baccalaureate
and master’s programs, as well as law and other selected doctoral programs that meet regional needs.
The university supports multi-dimensional excellence across the full breadth of its work: teaching and
learning, research and creative activity, and outreach and public engagement. Northern Kentucky
University fosters a community that values openness, inclusion, and respect. The university is committed
to intellectual and creative freedom and to the open expression of ideas in ways that support scholarship
and advance the learning process. The university embraces its regional stewardship role as reflected in its
significant contribution to the intellectual, social, economic, cultural, and civic vitality of the region and
the commonwealth.
Northern Kentucky University achieves its mission through outstanding faculty, state-of-the-art programs,
and community partnerships. The university prides itself on its learner-focus, entrepreneurial spirit, global
perspective, innovative programs, small classes, technology-enhanced academic programs, co-curricular
learning opportunities, and emphasis on active learning, including student research, internships, co-op
programs, and service learning.
Northern Kentucky University is the commonwealth’s only regional university located in a major
metropolitan area. The university values its role as an integral part of the metropolitan region and
recognizes the region as a powerful source of knowledge and experience that can strengthen, enhance,
and enrich every aspect of the university. Regional stewardship informs every dimension of the
university’s mission.
Vision Statement
Northern Kentucky University will be nationally recognized as the premier comprehensive, metropolitan
university that prepares students for life and work in a global society and provides leadership to advance
the intellectual, social, economic, cultural, and civic vitality of its region and of the commonwealth.
Core Values
NKU is committed to:
• Placing learners and their learning at the center of all that we do.
• The highest standards of excellence in every dimension of our work.
• Access to education that holds high expectations for all students and provides support for their
success.
• Public engagement that advances the progress of the region and commonwealth.
• Intellectual and creative freedom and the free expression of ideas.
• A culture of openness and inclusion that values diversity in people and ideas.
• A work environment that encourages and rewards innovation and creativity.
• A campus climate that supports collegiality, collaboration, and civility.
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University Strategic Priorities
DEVELOP TALENT
The university’s primary role is to develop talent in Northern Kentucky and the commonwealth. To
sustain our commitment to talent development and meet the ever-expanding needs of our region and
the commonwealth, we will:
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Build a commitment to seek a postsecondary degree in the minds of elementary, middle,
and high school students, as well as in the minds of working adults who lack such
degrees.
Encourage and support an increase in the number of persons in our region who are
prepared for postsecondary degrees.
Offer educational and enrichment programs to serve high ability and talented youth, in
their schools and on our campus, face-to-face and through technology, in the summer
and during the school year.
Increase our undergraduate enrollment, retention, and graduation rates consistent with
available financial and physical resources and CPE targets.
Increase the number of graduate certificate and degree programs and our enrollment of
graduate students to address the needs of the region and the commonwealth.
Enroll and retain a more diverse student body, including more students of color and
students from other parts of the world.
Increase our enrollment of transfer students, adult learners, and low income students in
Northern Kentucky to raise the educational attainment levels in the region and the
commonwealth.
Compete for high performing students while maintaining a commitment to broad-based
student access.
Expand opportunities for working adults to earn undergraduate and graduate degrees
and certificates through programs delivered in nontraditional ways, such as off-campus,
web-based, cohort, and worksite based programs.
Increase need-based financial aid to provide access for a larger number of students.
Assure a coordinated, broad-based retention program that serves students throughout
their undergraduate experience.
INCREASE STUDENT ENGAGEMENT IN LEARNING
Active engagement with the university and the learning process is associated with deeper learning and
student success. To promote this active engagement, we will:
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Maintain an “up close and personal” approach to education by increasing student
interaction with faculty and staff inside and outside of class, retaining small classes, and
ensuring outstanding advising for all students.
Increase opportunities for active learning through student research and creative work,
service learning, and alternative spring break programs.
Integrate student learning and employment by expanding both campus and communitybased work-study, cooperative education, practica, and internship opportunities.
Expand opportunities for students to study abroad and learn from international students
enrolled at NKU.
Increase student involvement in campus-based organizations, including academic clubs.
Enhance co-curricular, cultural, social, recreational, and wellness programs to address
the distinctive needs, interests and availability of our commuting, residential, and nontraditional students.
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ENSURE ACADEMIC QUALITY
Nothing is more fundamental to our value as a university than the quality of our academic programs.
To ensure exemplary academic programs and a rich learning environment, we will:
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Ensure a supportive campus environment that enables students to thrive academically
and socially, and fosters high quality relations among students, faculty, and staff.
Internationalize the NKU learning experience by infusing a global perspective in the
curriculum, partnering with overseas institutions, increasing faculty exchanges, and
expanding opportunities for faculty to work and study abroad.
Foster teaching methods that establish clear expectations, set high standards, encourage
maximum effort, provide prompt feedback, demonstrate respect for diverse talents and
ways of learning, and provide students with challenging and creative work that is central
to their learning.
Provide a curriculum that aligns with our mission and the needs of our region.
Assess student learning through outcomes-based indicators that relate to clear program
and course objectives.
Create a more diverse faculty to ensure that our students learn from faculty who reflect
a breadth of experiences and perspectives.
Reflect in measurable ways the full breadth of our teaching, research, and public
engagement mission in the goals of each academic unit, in ways that are consistent with
unit expertise and disciplinary focus.
Promote areas of academic and research excellence that fit with our mission, build on
our strengths, and align with the needs of our region.
Expand the honors program to meet the needs of our growing number of high achieving
students.
Ensure that our library and technology resources are structured and supported to meet
the needs of our students and faculty as we continue to grow and expand our programs.
ENGAGE IN EFFECTIVE REGIONAL STEWARDSHIP
Northern Kentucky University is vital to the economic and social progress of this region. To support
our region, particularly the six focal areas of Vision 2015 – economic competitiveness, educational
excellence, livable communities, urban renaissance, effective governance, and regional stewardship –
we will:
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Contribute to the realization of Vision 2015 by building faculty/staff capacity and
academic programs in needed areas, preparing graduates in disciplines that advance the
vision, and partnering with various community entities to address regional challenges.
Deepen our regional commitment to P-12 education, economic development, local
government planning, non-profit capacity building, environmental preservation and
enhancement, and health care, particularly in ways that complement Vision 2015.
Encourage and support our region in the development of an international community
that attracts, retains, and celebrates people from all regions of the world.
Assist the region in preparing for the significant growth in the number of older adults,
by offering academic programs that prepare professionals to work with senior citizens,
supporting relevant research and public programs, and offering learning opportunities
that serve senior citizens.
Support excellence across all levels of education—from the preparation of early
childhood educators through the development of doctorally prepared education leaders.
Sponsor programs that inform and encourage public dialogue to address the critical and
sometimes controversial issues facing our community, our nation, and our world.
Provide access to the visual and performing arts, giving special attention to reaching
those without such access.
Develop and implement processes to assess the quality and impact of our public
engagement and outreach work.
Supporting Priorities
RECRUIT AND RETAIN OUTSTANDING FACULTY AND STAFF
Great universities depend on outstanding faculty and staff committed to the full breadth of the
institution’s mission. To recruit, retain, and nurture outstanding faculty and staff, we will:
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Create a competitive advantage in the recruitment and retention of a diverse faculty,
staff, and administration through exemplary salary and benefits practices.
Recruit and retain faculty and administrators who have the interest and ability to assure
that our full mission is served.
Serve as a regional model for employee leadership development by implementing an
integrated training program in supervision, leadership, career advancement, and
succession planning.
Provide faculty with professional development opportunities that are aligned with our
strategic priorities, including those targeted at active learning, student engagement,
assessment, internationalization, and technology-enhanced teaching.
Offer a full range of SAP-related training and retooling opportunities to improve
operational productivity and efficiency.
Serve as a regional model for our commitment to healthy lifestyles by offering state-ofthe-art health and wellness programs.
Engage in an annual review of benefits that includes such areas as wellness, work-life
balance, and creative management of benefit dollars.
Review and adjust staffing levels to address past and future growth and ensure
outstanding service.
Review and adjust faculty workloads and the relative number of tenured and tenuretrack faculty, full-time lecturers, and part-time adjuncts, based upon comprehensive
benchmarking, the need to address future and past growth, and the importance of
addressing the full breadth of the university’ mission and the needs of the region.
Strengthen our criteria and processes for post-tenure review of faculty, to ensure they
are clear and consistently applied and promote academic quality and full engagement in
the life of the university.
Develop and implement procedures that allow faculty to periodically shift their
teaching, research, and public engagement emphases in concert with their department’s
mission and goals.
Develop recruitment, performance planning, and evaluation procedures based on the
university’s strategic priorities and unit goals and objectives.
INCREASE PUBLIC AWARENESS OF NKU
Greater recognition of NKU’s strengths and contributions to regional and state goals enhances the
university’s stature and capacity to serve its mission. To increase public awareness of the university, we
will:
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Implement an effective process for routinely gathering information that is most
important to share with our external constituents, such as accomplishments and
successes of our students, faculty, and graduates.
Develop a comprehensive strategy to share the university’s accomplishments and
successes with our external constituents, and do so in a manner that most effectively
targets each constituent group.
Obtain greater visibility for the achievements of students, faculty, staff, and the
university in general through local, regional, and national media outlets and through
increased direct written communication addressed to selected constituent groups.
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Expand our paid advertising in written and electronic media.
Use WNKU and our own television resource – Insight Channel 18 – to promote the
university, showcase our achievements, and engage faculty in dialogue on important
public issues.
Improve our web presence through the ongoing web rebuild project.
Encourage greater faculty participation as experts on government and community
boards and in public dialogue.
Increase the number of community and business leaders serving on university advisory
boards and participating in academic and co-curricular programs.
Expand opportunities for community citizens to participate in campus activities and
programs.
Engage an increasing number of alumni in focused efforts designed to promote the
university among all external constituents.
Enhance intercollegiate athletic programs and facilities to strengthen our capacity and
ability to engage the community and to help NKU align with other high quality
educational institutions with whom we seek to identify.
EXPAND NKU’S FINANCIAL BASE AND CAPITAL ASSETS
In order for the university to serve a growing student body and meet the expectations set for us by our
region and the commonwealth, we need additional resources and more and better
facilities. To strengthen and sustain our financial base and capital assets, we will:
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Develop a long-term university financing strategy to support Vision 2015 goals and our
growth to 26,000 students by 2020.
Seek the investments necessary from the state to support current operations and
enrollments, keep college costs affordable for students, support planned enrollment
growth, and expand regional stewardship responsibilities.
Increase external grants and contracts, particularly in areas that address regional and
state challenges and goals.
Develop greater private fundraising and donor stewardship capacity, link fundraising
efforts to our strategic, unit, and capital priorities, and ensure that fundraising efforts
complement efforts to secure state funding and other sources of revenue.
Encourage and provide appropriate incentives for faculty and staff to be involved in
entrepreneurial activities that are consistent with our mission and create additional
revenue streams.
Update the campus master plan and seek funding for its implementation, placing a high
priority on renovating Founders Hall, constructing a health innovation center and other
academic facilities, expanding indoor and outdoor recreational space and outdoor
athletic facilities, and creating comfortable indoor and outdoor gathering places, ample
green space, and attractive walkways.
Renovate and upgrade faculty offices and public areas.
Participate actively in the planning of the NKU Foundation development adjacent to the
Bank of Kentucky Center to help ensure congruency with the university’s architecture
and mission.
Ensure a safe and secure campus environment that fosters university community,
student engagement, and academic success.
INCREASE INSTITUTIONAL EFFECTIVENESS
High-performing, learning organizations set high standards and hold themselves accountable. To
improve effectiveness across all dimensions of our work at NKU, we will:
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Implement a comprehensive performance system that measures, monitors, and reports
progress toward executing the university’s strategic priorities and achieving stated
goals and objectives at all levels of the organization.
Integrate and align planning, budgeting, assessment, and accountability processes to
support continuous improvement and prudent fiscal stewardship.
Establish and meet high standards for both quality and efficiency in all dimensions of
our work.
Implement a comprehensive, coordinated enrollment strategy and set five-year and
annual enrollment goals for targeted populations and for the university as a whole.
Increase the capacity of our information technology infrastructure to support improved
learning outcomes, expanded access to educational programs, effective external
communications, increased productivity, and data-driven decisions.
Facilitate efficient and effective decision making at the university by consolidating and
standardizing university databases, data collection, and data reporting.
Create a comprehensive, long-term approach to obtaining information and feedback
from our stakeholders—such as students, employers and alumni—to improve programs
and services.
Successfully complete the SACS reaffirmation of accreditation process and the
development and implementation of the Quality Enhancement Plan.
Improve internal communications within and across divisions, levels, and leadership
groups throughout the organization.
Strive to make NKU a high performance campus by incorporating sustainability
strategies into the following: integrated facilities planning, design, construction, and
commissioning; energy generation and management; indoor environmental quality; and
transportation alternatives.
Over the next five years, we intend to advance each of these priorities in a focused and disciplined way.
While the 2007-2012 priorities are ambitious, they are achievable through strong campus-wide leadership
and commitment, coupled with steadfast advocacy and support from our government, civic, and business
leaders. If we are successful, it will mean not only an exciting new era in the life of our university but also
an exciting new era in regional progress with the university positioned as a primary driving force. The
stakes are high, the rewards are great, and we have no time to lose!
Division of Student Affairs
MISSION
“Student Affairs provides quality co-curricular programs and services that prepare students to learn, lead
and serve.”
BROAD GOALS
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Develop the whole student through services and programs.
Engage students to enhance learning.
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Promote an inclusive and diverse educational experience.
Ensure quality programs, services, facilities and campus climate for students.
Secure resources and facilities that support student success.
Collaborate with campus and community partners.
Encourage and support staff in their professional development.
STRATEGIC INITIATIVES
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Strengthen student retention efforts by adopting a model that provides the development of
successful learning strategies, personal skills, cultural, social, leadership and professional
competencies as students transition in, through and out of the university.
Develop a comprehensive retention strategy that includes a plan of support to assist students in
navigating campus life based on individual goals, personal strengths, career interests and
available resources.
Create enhanced active learning opportunities including graduate assistantships, internships,
cooperative education, service learning, student employment and leadership.
Improve campus life and climate by providing a student-centered campus environment that will
encourage engagement and contribute to satisfaction and retention of commuter and residential
students by working collaboratively to achieve the following.
Provide opportunities for cultural awareness focused on
• social justice,
• self-actualization, and
• service learning.
Plan, design, build/renovate and operate state-of-the-art
• athletic facilities,
• recreational and intramural facilities, and
• student residential facilities.
Ensure all areas have adequate planning and funding for staff, fixed costs, deferred maintenance,
equipment replacement and programming.
Work collaboratively to establish a Student Success Center with offices from both academic
affairs and student affairs that ensures support for all student populations.
Practice evidence-based decision making using systemic assessment and evaluation that includes
benchmarking and best practices to measure:
• Learning Outcomes
• Student Engagement
• Active Learning
• Program Improvement
• Satisfaction
Intercollegiate Athletics
Mission Statement
The primary mission of Northern Kentucky University's intercollegiate athletics program is to
provide a natural extension of secondary school programs, offering skilled student-athletes the
opportunity to continue their educational and athletic experiences beyond high school. The
program will function at a level and in a manner that project a positive image for the University
in the community. Membership in the National Collegiate Athletic Association Division II and
Great Lakes Valley Conference, and adherence to the governing philosophies and regulations of
these bodies, provide a framework for implementing this mission statement.
Intercollegiate Athletics
Diversity Statement
Northern Kentucky University's Intercollegiate Athletics Department shares the University's
commitment to "a culture of openness and inclusion that values diversity in people and ideas."
The department is especially committed to cultivating an environment that fosters respect,
promotes fairness, highlights integrity and provides equal opportunities for all student-athletes
and department personnel. Through our recruiting, hiring, development and promotion practices,
the department seeks to build, support and sustain a diverse community of individuals who share
and benefit from multiple perspectives and the free exchange of ideas.
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Intercollegiate Athletics
Enduring Goals
In its activities and programs, the NKU Intercollegiate Athletics program will strive:
1.
To insure student-athletes have a positive academic and athletic experience that provides
further development of athletic skills, personal mental and social growth, and in some
instances, possible career preparation. The Athletics Department shall be constantly
aware of the primacy of the academic over the athletic and shall do all it can to urge
student-athletes to attain a meaningful education culminating in the attainment of their
degree.
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To become a premiere NCAA Division II athletics program in all sports sponsored. The
Athletics Department shall aim at observing and fulfilling the objectives and regulations
of the Great Lakes Valley Conference (GLVC) and the National Collegiate Athletic
Association (NCAA). The Athletics Department will aim to be consistently competitive
within the GLVC and the NCAA Division II.
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To be guided by the United States federal government’s Title IX of the Education
Amendments of 1972 and the principles of gender equity that insures equal opportunity
for all students and to provide equal opportunities in employment within the athletics
staff.
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To continue to strengthen the fund raising capabilities to improve the overall operation
and insure the overall growth of the program. The Athletics Department is committed to
improve the funding of all sports programs with resources from organized fund-raising
activities of the Norse Athletics Club.
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To provide the main athletic complexes in the northern Kentucky region for hosting
Kentucky High School Athletic Association (KHSAA) regional, sectional, and state
competitions; United States Olympics events; GLVC conference championships; and,
NCAA regional and national competitions.
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To be cognizant that the intercollegiate athletics program endeavors are not ends in
themselves but are directed to the benefit of each student-athlete as a total person in
particular and to the good of the University as a whole.
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To project a positive image of the University within the northern Kentucky community
and the surrounding region.
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Intercollegiate Athletics
Philosophy
Northern Kentucky University's intercollegiate athletic program is a natural extension of secondary
school programs, offering skilled student-athletes the opportunity to continue their development beyond
high school, just as the University provides such opportunities in other ancillary and extracurricular
activities. Such opportunities are consistent with the University's principal mission of providing
academic opportunities, and also with public expectations.
The University believes that athletics should be an educational experience rather than an economic
venture and it will continue to develop policies and seek personnel to advance this philosophy. The
overall educational experience of the individual athlete is our highest priority in the sense that the
University will not allow other possible aims of the athletic program to subvert the benefits to studentathletes. Given that the athlete's academic career is our first concern, we nevertheless recognize the
important contributions that athletic competition can make to the individual participants. These
contributions should include:
The further development of athletic skill. In this sense Intercollegiate athletics are an extension
of physical education, recreational play, and interscholastic competition.
The personal growth, notably in the areas of confidence, a sense of personal worth, a healthy
competitive spirit, social presence, cooperative behavior, discipline and responsibility. In this
sense intercollegiate athletics share the values of all campus extracurricular activities.
The opportunity for close learning and personal relationships with a coach-teacher. In this sense
student-athletes relationships with their coaches can be comparable to the best student-teacher
relationships and are consistent with the teaching mission of the university.
For a few students, possible career preparation, most probably not as professional athletes but
more likely as coaches or teachers, paid or volunteer. In this sense athletics are consistent with
the University's mission of career preparation, an important consideration in a sports-conscious
society.
The University's intercollegiate athletics program will provide an environment where student-athletes can
benefit thus from participation. The program will provide competitive opportunities governed by
principles of fair play, sportsmanship, ethical conduct, rules compliance and amateur competition and a
concern for the physical, emotional and social well being of the participants. The program will provide
equal opportunity and a culture of openness and inclusion that values diversity of student-athletes and
athletics staff. The program will promote an atmosphere of respect for and sensitivity to the dignity of
student-athletes and athletics staff. The program will function at a level and in a manner that project a
positive image for the University in the community. The program is committed to service and public
engagement that advances the progress of the region and the commonwealth. Membership in Division II
of the NCAA and the Great Lakes Valley Conference, adherence to Title IX and the Office of Civil
Rights guidelines, and adherence to the governing philosophies and regulations of these bodies, provide a
framework for implementing this philosophy of NKU’s intercollegiate athletic program.
1.29.08
15
Athletics Assumptions and Core Values
Assumptions
1. Community Expectations for an Intercollegiate Athletics Program (I)
a.
Intercollegiate athletics has a legitimate role in higher education. Even if this assumption is debatable in
principle, intercollegiate athletics is firmly entrenched in higher education and likely to stay so. The public
view of education includes athletic competition at all levels and its absence at Northern would create a
lasting negative impression. [1, 2, 6]
b. There is strong and visible support for interscholastic sports in local schools. Northern's intercollegiate
athletic program is a natural extension of secondary school athletic programs, offering skilled athletes an
opportunity to continue their development beyond high school, just as the University provides such
opportunities in other extra-curricular and ancillary activities. [1, 2, 5, 6]
c.
Northern was established to bring the benefits of higher education to the Northern Kentucky region. The
University serves a student population that is predominantly undergraduate, locally-based in the tri-state
area, non-residential, and working part- or full-time. Our mission and character are unique in the
Commonwealth. It is not necessary that Northern's athletic program emulate other intercollegiate athletics
programs in Kentucky. [1, 2]
2. Benefits of an Intercollegiate Athletics Program
a.
An appropriate intercollegiate program provides benefits to student-athletes that are consistent with their
educational aims and Northern's educational mission: further development of athletic skill, personal
growth, close learning and personal relationships with teacher-coaches, and, for some, career preparation.
[1, 2, 5, 6]
b. An appropriate intercollegiate program provides benefits to the University: public awareness, increased
media attention, a sense of well-being, enhancement of campus life, assistance in recruitment and retention
of students, fund-raising and revenue possibilities. [1, 2]
c.
An appropriate intercollegiate program provides benefits to the greater University community:
entertainment, role models for younger athletes, future coaches for school and youth programs in the
community, community pride, and facilities available for other users. [1, 2, 5]
3. Operation of an Intercollegiate Athletics Program
a.
Membership in a national athletics organization is necessary for ensuring fair, meaningful competition
subject to reasonable governing rules. [1, 2]
b. Membership in an athletics conference is necessary for scheduling competition, building athletic rivalries,
and allowing student-athletes access to championship opportunities below the national level. [1, 2]
4. Community Expectations for an Intercollegiate Athletics Program (II)
a.
Public expectations preclude any approach less ambitious than NCAA Division II. In particular, the NAIA
and NCAA Division III are not acceptable options. [1, 2]
b. The University should remain open to the possibility that at some point it may be both possible and
appropriate to compete at the NCAA Division I level, but before such a move is undertaken, there should
16
c.
be sufficient evidence of public and University support to offer and sustain such a program at a competitive
level. [1, 2, revised]
The community will generally not support a program that consistently fails to win. Winning at the level
expected by the community requires adequate resources.
5. University Expectations for an Intercollegiate Athletics Program
a.
The intercollegiate athletics program should reflect an accepted set of core values, should be adequately
supported to do so, and should bring positive recognition to the University. [4, 5, 6]
b. The intercollegiate athletics program should be successful academically as well as competitively. Being
successful in both areas requires appropriate and adequate resources. The basic operating costs of the
intercollegiate athletics program should depend on University monies, not privately raised dollars. In
particular, the basic costs of meeting NCAA and conference obligations are a University responsibility.
Privately raised funds should be used to enhance the operation of the intercollegiate athletics program,
providing additional possibilities for competitive excellence. [2]
Core Values
1. Integrity
a.
We are committed to total integrity within the intercollegiate athletics program, including complete
compliance with NCAA, conference and University policies, rules and regulations. [4, 5, 6]
2. Student-Athlete Focus
a.
We are committed to intercollegiate athletics as an educational experience rather than an economic venture.
The overall educational experience and personal growth of student-athletes must be our highest priority in
the sense that the University must not permit other possible aims of the athletic program to detract from the
total educational experience of our student-athletes. The intercollegiate athletics program will provide an
environment where student-athletes can so benefit from participation. [1, 2, 4, 6]
b. We are committed to providing competitive opportunities governed by principles of fair play, amateur
competition, and sportsmanship, and by a concern for the safety and physical/mental well-being of the
participants. [6]
c.
We are committed to recruiting student-athletes capable of succeeding academically at Northern.
d. We are committed to providing all student-athletes appropriate academic counseling; quality coaching;
quality athletic training services; facilities appropriate for the skill level involved; competition schedules
compatible with the academic schedule; opponents that are competitive and suitable to the level of support
NKU teams receive; equipment, uniforms, travel arrangements, and other perquisites that are befitting the
University. [1, 2]
e.
We are committed to an intercollegiate athletic program in which coaches prepare student-athletes to
consistently perform to the best of their ability.
3. Sports Sponsorship
a.
We are committed to expanding the University's athletic program, as resources allow, to meet the interests
and expectations of the campus and the public. [1, 2]
b. We are committed to treating men's and women's athletics programs equitably and to expanding the
University's athletic program, as resources allow, to meet gender equity requirements. [3]
17
4. Local Focus
a.
We are committed to offering an athletic program that meets public expectations. The program's personnel,
its facilities, the presentation of events, and the effort, style, and success of its teams should all reflect
positively on the University. [1, 2, 6]
b. We are committed to developing athletic facilities that not only enhance the ability of our athletes to
perform but also enhance the services the University can provide the community. [1, 2]
c.
We are committed to an athletic program that is reflective of community interests and of our community
base in both youth and interscholastic sports. The variety of sports sponsored will generally reflect this. [4]
d. We are committed to a diverse student-athlete population generally reflecting the student population as a
whole, with a majority drawn from Northern Kentucky-Greater Cincinnati and the University's extended
recruiting areas. We will not rely excessively on junior college and other transfer students.
5. Affiliation
a.
We are committed to membership in, and to the philosophy and general principles of , the NCAA, Division
II within that organization, and the Great Lakes Valley Conference. [1, 2, 4 5, 6]
6. Funding and Fundraising
a.
We are committed to meeting basic costs of the athletics program. In particular, this includes basic
operating expenses and scholarship support for each sport to compete at least respectably in the conference.
Beyond that, University resources should be used in such a way as to maximize the benefit to the
University. This is especially true of scholarship assistance, where "tiering" of scholarship support of our
various sports is necessary with limited budgets. Tiering will be used to designate "signature" sports. [1, 2,
3, with additions]
b. We are committed to fund raising for staffing, operations, scholarships, and facilities for athletics in order
to provide further opportunities for excellence.
c.
We are committed to using student-athletes in fund-raising only on a volunteer basis and only in
circumstances that reflect positively on the University. [2, revised]
7. Measures of Success
a.
We are committed to an intercollegiate athletic program in which graduation rates and grade point averages
for student-athletes meet or exceed that of the total student population.
b. We are committed to an intercollegiate athletic program in which the competitive success of programs and
coaches are measured by more than won-lost records and won-lost records will never be used as the sole
criterion of success. Success will also be measured by a team's academic performance; the competitive
preparedness, effort, and behavior of teams and coaches; and the team's competitive success in light of
scholarship support in relation to its expected level of competition.
References
[1] Intercollegiate Athletics at Northern, 1984
[2] Athletic Council Task Force Report on Intercollegiate Athletics, 1991
[3] Report of the Gender Equity Committee, 1993
[4] Vision, Values Statement for Intercollegiate Athletics, 1997
[5] Intercollegiate Athletics Department Mission Statement
18
[6] Intercollegiate Athletics Department Philosophy Statement
Code of Ethical Conduct
All Athletics staff members shall conduct themselves with honesty and sportsmanship at all
times so that intercollegiate athletics as a whole, the University and they, as individuals, shall
represent the honor and dignity of fair play and the generally recognized high standards
associated with wholesome competitive sports. Staff members must:
1. Adhere to all University, Great Lakes Valley Conference and the NCAA Division II rules
and regulations.
2. Exhibit personal habits that which enhances healthful living.
3. Strive for the highest degree of excellence in job performance.
4. Treat all staff members, University employees, alumni, and community at large with
respect and courtesy.
5. Accept victory and defeat without undue emotion.
6. Exhibit dignity in manner and dress when representing the University on and off the court
or playing field.
7. Maintain a good working relationship with other athletics staff members.
8. Refrain from partaking of drugs that which would enhance performance or modify mood
or behavior, unless prescribed by a physician for medical purposes.
9. Refrain from partaking of alcoholic beverages while representing the University.
10. Represent the Department and University in a positive manner at all times.
Staff members found in violation of these codes will be subject to disciplinary or corrective
action as set forth in the provision of the NCAA enforcement procedures and as the Department
of Athletics and University deem necessary. A staff member may be suspended for a period of
time, without pay, or employment may be terminated if found to be involved in deliberate or
serious violation of NCAA regulations.
2/88
19
Administrative Organization
The University President oversees all Department of Athletics operations, including approval of
the final budget, staff, personnel actions, and financial affairs. The Vice President for Student
Affairs has the responsibility to evaluate and hire or terminate the Athletics Director.
The Athletics Director is in charge of the total Department of Athletics operation. The Athletics
Director is responsible for all personnel action on a daily basis, with approval by the Vice
President for Student Affairs and final approval by the President and the Board of Regents.
Various department responsibilities are delegated to the administrative staff. Their areas of
responsibility and supervision are noted on the accompanying organizational chart.
The staff involved in areas reporting to a certain Associate Athletic Director or Assistant Athletic
Director will report, be supervised and evaluated by that individual.
Assistant coaches are immediately responsible to their head coach then to the Sport
Administrator or Athletics Director depending on the reporting chart.
Lines of authority and review are noted above and in the accompanying organizational chart.
The supervisor’s of each staff member must sign-off on all budgetary requests and approve all
travel and leave requests.
20
Intercollegiate Athletics Organizational Chart –
August 2010
21
Sports Program Organization
The 13 sports programs are in the following tier system:
Tier 1:
Men’s Basketball
Women’s Basketball
 Grant-In-Aids are funded at 100% of the NCAA Maximum limit
 Head Coach has a100% coaching basketball appointment; full-time
campus employee; competitive salary with top conference schools;
selected from a national pool of candidates
 Assistant Coach has a 100% coaching basketball appointment; fulltime campus employee
 Operating budget is sufficient to schedule national competition
 Recruit intensely at national level
 High priority with marketing and promotions
Tier 2:
Baseball
Men’s Soccer
Women’s Soccer
Softball
Volleyball
 Goal is to fund Grant-In-Aids at conference average and higher
 Head coaches are full-time NKU employees
 Operating budget is sufficient to schedule regionally and limited
nationally
 Recruit heavily with emphasis locally, but regionally in scope
 Occasional emphasis on selected and special events for marketing
and promotions
Tier 3:
Men’s Cross-Country
Women’s Cross-Country
Men’s Golf
Women’s Golf
Men’s Tennis
Women’s Tennis





22
Goal is to fund Grant-in-aids at conference average
Head coaches have a 25% appointment and are part-time
Operating budget is sufficient to schedule within the conference
and limited regionally
Recruit with emphasis locally and some regionally
Limited emphasis on marketing and promotions
NCAA and Conference Affiliation
Northern Kentucky University presently offers 13 sports. The 6 men’s sports are baseball,
basketball, cross-country, golf, soccer and tennis. The 7 women’s sports are basketball, crosscountry, golf, soccer, softball, tennis and volleyball. The University is a NCAA Division II
member and competes in the Great Lakes Valley Conference. The University has been affiliated
with the GLVC since Fall 1985. The following institutions are members of the Great Lakes
Valley Conference:
Bellarmine University
Drury University
Kentucky Wesleyan College
Lewis University
Northern Kentucky University
Quincy University
Rockhurst University
Saint Joseph’s College
University of Illinois-Springfield
University of Indianapolis
University of Maryville-St. Louis
University of Missouri-Science and Technology
University of Missouri-St. Louis
University of Southern Indiana
University of Wisconsin–Parkside
William Jewell College (effective 2011-12)
23
NCAA Division II Philosophy Statement
In addition to the purposes and fundamental policy of the National Collegiate Athletic Association, as set forth in
Constitution 1, members of Division II believe that a well-conducted intercollegiate athletics program, based on
sound educational principles and practices, is a proper part of the educational mission of a university or college and
that the educational well-being and academic success of the participating student-athlete is of primary concern.
(Revised:1/14/08 effective 8/1/08)
Higher education has lasting importance on an individual’s future success. For this reason, the positioning statement
for the division and the emphasis for the student-athlete experience in Division II is a comprehensive program of
learning and development in a personal setting. The Division II approach provides growth opportunities through
academic achievement, learning in high-level athletics competition and development of positive societal attitudes in
service to community. The balance and integration of these different areas of learning provide Division II student
athletes a path to graduation while cultivating a variety of skills and knowledge for life ahead.
Members support the following attributes in the belief that these attributes assist in defining the division’s priorities
and emphasize the division’s position within the Association: Learning; Service; Passion; Sportsmanship;
Resourcefulness; and Balance. The positioning statement and the attributes shall serve as a guide for the preparation
of legislation by the division and for planning and implementation of programs, initiatives and policies by member
institutions, conferences and the Division II governance structure.
Furthermore, a member of Division II believes in a set of common features, which assist in defining the division.
Such features include exceptional teacher-to-student ratios that provide student-athletes with a quality education, a
unique model of staffing in which coaches provide additional services such as teaching and mentoring, and the
development of community partnerships and student-athlete participation in community engagement activities. A
member of Division II also believes in the following principles, which assist in defining the division: (Revised:
1/14/97)
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
24
Promoting the academic success of its student-athletes, measured in part by an institution’s student-athletes
graduating at least at the same rate as the institution’s student body; (Revised: 1/12/04 effective 8/1/04)
That participation in intercollegiate athletics benefits the educational experience of its student-athletes and
the entire campus community; (Revised: 1/12/04 effective 8/1/04)
Offering opportunities for intercollegiate athletics participation consistent with the institution’s mission and
philosophy; (Revised: 1/14/97, 1/12/04 effective 8/1/04)
That championships are intended to provide national-level competition among eligible student-athletes and
teams of members institutions; (Revised: 1/9/06 effective 8/1/06)
Preparing student-athletes to be good citizens, leaders and contributors in their communities; (Revised:
1/12/04 effective 8/1/04)
Striving for equitable participation and competitive excellence, encouraging sportsmanship and ethical
conduct, enhancing diversity and developing positive societal attitudes in all of its athletics endeavors;
(Revised: 1/14/97,1/12/04 effective 8/1/04)
Scheduling the majority of its athletics competition with other members of Division II, insofar as regional
qualification, geographical location and traditional or conference scheduling patterns permit; (Revised:
1/14/97)
Recognizing the need to “balance” the role of the athletics program to serve both the institution (e.g.,
participants, student body, faculty-staff) and the general public (e.g., community, area, state); (Revised:
1/12/04 effective 8/1/04)
Offering an opportunity for participation in intercollegiate athletics by awarding athletically related
financial aid to its student-athletes; (Revised: 1/14/97, 1/14/02, effective 8/1/02)
That institutional control is a fundamental principle that supports the educational mission of a Division II
institution and assumes presidential involvement and commitment. All funds supporting athletics should be
controlled by the institution. The emphasis for an athletics department should be to operate within an
institutionally approved budget and compliance with and self enforcement of NCAA regulations is an
expectation of membership; and (Adopted: 1/14/02 effective 8/1/02, Revised: 1/12/04 effective 8/1/04)
That all members of Division II should commit themselves to this philosophy and to the regulations and
programs of Division II. (Revised: 1/14/97)
Rules Compliance and Enforcement
The NCAA Faculty Representative, Athletics Director, Assistant Athletic Director for
Compliance, Assistant Athletic Director for Administration and the Senior Women’s
Administrator are responsible for interpreting all NCAA and conference rules and regulations.
These individuals are authorized to make calls to the NCAA or conference office for official
interpretations and clarifications. Other athletics and university staff, including coaches are not
permitted to make such calls.
COMPLIANCE POLICY

All coaching staff members are issued a NCAA Manual, GLVC Manual
and NKU Intercollegiate Athletics Compliance Manual. They should be
read and studied thoroughly.

There will be yearly certification test administered by the NCAA Faculty
Representative.

Coaches are encouraged to ask questions if they are unsure their actions
are within the guidelines of the NCAA and GLVC. Ignorance of the rules
is not an acceptable excuse. WHEN IN DOUBT, CHECK BEFORE
ACTING.

Coaches are encouraged to keep a file of NCAA and conference
interpretations.

All athletics staff are expected to have a working knowledge and
understanding of the NCAA and GLVC rules.
If a violation of NCAA rules and regulations occurs, athletics staff are required to report the
occurrence. Violations or failure to report violations of any NCAA and GLVC rule may result in
suspension and/or termination of employment.
25
Athletic Council Membership
2010-11
Voting Members (15)
Faculty (8) [7 with three-year terms, one with continuous term]
John Alberti
Pamela Beehler
Rudy Garns*
Stephanie Hughes
Mary Kirk
Literature & language [6/12]
Kinesiology, Health & Educational Foundations [6/11]
Philosophy [6/11]
Management [6/11]
Kinesiology, Health & Educational Foundations
(Faculty Representative – continuous)
Patrick Moynahan Vice Provost [6/10]
Jim Thomas
Psychology [6/10]
Dave Agard
Mathematics [6/10]
*Chairperson
Administration (3) [continuous terms]
Russ Kerdolff
Don Gorbandt
Kathleen Steffen
Chrissy Soards
Comptroller
Assistant Vice President for University Advancement
Assistant AD for Administration/co-SWA
Assistant AD for Compliance & Student-Athlete Services/co-SWA
Students (2) [one year terms]
Emily Schwaeble
Tony Rack
Softball [6/11]
Men’s Basketball [6/11]
Alumni (1) [three-year term]
Steve Meier
’76, Business Administration; ’80 Physical Education [6/10]
Norse Athletics Club (1) [three-year term]
Livey Birkenhauer
[6/10]
Ex-Officio, Non-voting Members (7)
Scott Eaton
Ken Ramey
Gerry St. Amand
Zebulun Davenport
James Votruba
Gail Wells
Penny Asalon
26
Director of Athletics
Vice President for Administration and Finance
Vice President for University Advancement
Vice President for Student Affairs
President
Provost and Executive Vice President
Associate Director of Student Financial Aid
ATHLETIC COUNCIL CONSTITUTION,
BYLAWS, AND POLICIES
Athletic Council Constitution
PREAMBLE
Northern Kentucky University adheres to the general principle of institutional control and the
guidelines for institutional governance of intercollegiate athletics given in NCAA Bylaws 6.01 and 6.1. The Athletic
Council of Northern Kentucky University is established to serve as the athletics board described in NCAA Bylaw
6.1.2 and to assist in implementing the philosophy and the objectives of the Intercollegiate Athletic Program in
accordance with NCAA principles and guidelines.
ARTICLE I
NAME
Section 1.
The official name of this organization is "THE ATHLETIC COUNCIL OF NORTHERN
KENTUCKY UNIVERSITY".
ARTICLE II
PURPOSE AND RESPONSIBILITIES
Section 1.
The primary purposes and responsibilities of the Athletic Council are:
(1)
(2)
To recommend to the President policies for the operation of the Intercollegiate Athletics
Program at Northern Kentucky University;
To monitor for the President the operation of the Intercollegiate Athletics Program to
ensure compliance with the policies of the University, the NCAA, and the Great Lakes
Valley Conference.
Section 2.
Additional responsibilities may be described in the Athletic Council Bylaws or in approved
policies.
Section 3.
The Athletic Council will also advise and assist the President and the Director of Athletics on any
aspect of the Intercollegiate Athletics Program for which its advice or assistance is requested.
ARTICLE III MEMBERSHIP
The composition of the Council shall be as follows:
Section 1.
The Athletic Council shall consist of twenty two (22) members, seven (7) of whom shall be exofficio members, one (1) of whom shall be the Faculty Athletics Representative described in
NCAA Bylaws 6.1.3, seven (7) of whom shall be other members of the university faculty, two (2)
of whom shall be students of the university, three (3) of whom shall be administrators of the
university, one (1) of whom shall be a representative of the Norse Athletics Club, and one (1) who
shall be an alumnus of the University.
Section 2.
The seven (7) ex-officio (non-voting) members shall be the President of the University, the
Provost and Executive Vice President, the Vice President for Administration and Finance, the
Vice President for Student Affairs, the Vice President for University Advancement, and the
Director of Athletics, and the Senior Woman Administrator.
Section 3.
Two (2) student members (one (1) male and one (1) female) shall serve as student representatives.
These students must be student-athletes or athletic training program students, must be at least in
their second full-time year of participation in the athletic program, and must be full-time students
in good standing as defined by the Code of Student Rights and Responsibilities. If at any time a
27
student representative becomes a part-time student, or in any other way fails to meet the criteria
stated above, then that student becomes ineligible to serve on the Council and replacement
becomes necessary.
Section 4.
The three (3) administrative representatives shall be appointed by the President of the University.
Section 5.
One (1) member shall be a representative of the Norse Athletics Club.
Section 6.
One (1) member shall be a representative of the Alumni Association of the University.
ARTICLE IV OFFICERS
Section 1.
The officers of the Athletic Council shall be Chairperson, Vice-Chairperson, and Secretary, who,
in addition to their other duties and along with the Faculty Athletics Representative shall
constitute the Executive Committee to act in behalf of the Council between meetings. The
Director of Athletics and Senior Woman Administrator serve as ex-officio, non-voting members
of the Executive Committee.
Section 2.
The Chairperson, Vice-Chairperson and Secretary shall be elected at the regular May meeting of
the Council and shall assume office immediately following the meeting.
Section 3.
Official records of the Council are to be kept in the Office of the Vice President for Student
Affairs.
Section 4.
The duties of the officers shall be those usually assigned to such offices.
ARTICLE V
MEETINGS
Section 1.
Regular quarterly meetings shall be held during the following months: February, May, August,
and November. Special meetings may be held during any time of the year, upon direction of the
Chairperson or upon the request of a simple majority of the members of the Council. The
Chairperson shall notify Council members of the regular quarterly meeting dates for the
forthcoming year.
Section 2.
A simple majority of the voting Council members shall constitute a quorum.
Section 3.
Meetings of the Athletic Council shall be open to all members of the University community. Other
interested parties may be invited by a majority vote of Council.
Section 4.
The Athletic Council may meet in executive session upon the order of the Chairperson or by
majority vote of the Council members present. While in executive session, only Council members
and invited guests shall be present.
ARTICLE VI AMENDMENTS
Section 1.
8/10
28
This Constitution may be amended by three-fourths (3/4) of the total voting members of the
Athletic Council, Chairperson voting. Proposed amendments must be submitted and discussed at a
regular meeting prior to the regular meeting at which it will be voted upon. An approved
amendment will take effect upon approval of the President of the University.
Athletic Council Bylaws
ARTICLE I
SELECTION OF MEMBERS
Section 1.
The members of the Athletic Council shall be selected by the following procedures:
The President of the University, the Provost and Executive Vice President, the Vice President for
Administration, the Vice President for Student Affairs, the Vice President for University
Advancement, the Director of Athletics and the Senior Woman Administrator shall serve
continuously on the Council as ex-officio non-voting members.
The Faculty Athletics Representative shall be appointed by the President in accord with NCAA
Bylaws and shall serve continuously on the Council until replaced by the President.
The other seven (7) faculty representatives shall be appointed by the President of the University
and shall serve terms of three (3) years except when appointed to fill an unexpired term. Faculty
representatives may succeed themselves if reappointed by the President of the University.
The two (2) student representatives shall be appointed by the President of the University. The
representatives so appointed shall serve a term of one (1) year except when appointed to fill an
unexpired term.
The administration representatives shall serve continuously on the Council until replaced by the
President.
The representative of the Norse Athletics Club shall be appointed by the President of the
University. The representative so appointed shall serve a term of three (3) years except when
appointed to fill an unexpired term. The representative may be reappointed by the President of the
University.
The representative of the Alumni Association shall be appointed by the President of the
University. The representative so appointed shall serve a term of three (3) years except when
appointed to fill an unexpired term. The representative may be reappointed by the President of the
University.
Section 2.
The procedure to be followed in making appointments to the Athletic Council shall be as follows:
The Chairperson of the Athletic Council shall inform the President of the University in writing of
an impending faculty vacancy on the Council. The President of the University shall then appoint
the representative(s) from the ranks of full-time faculty.
The Chairperson of the Athletic Council shall inform the President of the University and the
President of Student Government in writing of an impending student vacancy on the Council. The
President of Student Government shall then submit in writing names of students for appointment
consideration to the President of the University. The President of the University shall then appoint
the representative.
The Chairperson of the Athletic Council shall inform the President of the University and President
of the Norse Athletics Club in writing of an impending Norse Athletics Club vacancy on the
Council. The President of the Norse Athletics Club shall then submit in writing names of Norse
Athletics Club members for appointment consideration to the President of the University. The
President of the University shall appoint the representative.
The Chairperson of the Athletic Council shall inform the President of the University and President
of the Alumni Association in writing of an impending Alumni vacancy on the Council. The
K:\Athletics\Staff handbook\staffhandbook2010-11.docx
29
President of the Alumni Association shall then submit in writing names of Alumni for
appointment consideration to the President of the University. The President of the University shall
appoint the representative.
ARTICLE II
SELECTION AND DUTIES OF OFFICERS
Section 1.
The officers shall be elected by the members of the Athletic Council at the regular May meeting of
the Council.
Section 2.
The Chairperson of the Athletics Council shall be elected by the entire Council from one (1) of the
eight (8) faculty representatives serving on the Athletic Council. The Chairperson of the Athletic
Council shall serve for one (1) year. The Chairperson may be reelected to succeeding terms. The
Chairperson shall preside at all meetings of the Council and perform the other functions proper to
a chairperson. The Chairperson is responsible for giving the Secretary a copy of the agenda at
least six (6) days before a regularly scheduled Council meeting.
Section 3.
The Vice Chairperson of the Athletic Council shall be elected by the entire Council from one (1)
of the eight (8) faculty representatives serving on the Athletic Council. The Vice Chairperson of
the Athletic Council shall serve for one (1) year. The Vice Chairperson shall preside in the
absence of the Chairperson and shall assume the office of Chairperson for the un-expired term
should the Chairperson no longer be able to discharge the duties.
Section 4.
The Secretary shall keep the minutes of all meetings of the Council and perform the other
functions proper to a secretary. The Secretary is responsible for sending the agenda of a regularly
scheduled Council meeting to members so they receive it at least 48 hours before the meeting.
ARTICLE III SEARCH COMMITTEES
Section 1.
Director of Athletics: The Director of Athletics shall be appointed by the President of the
University upon the recommendation of the Vice President for Student Affairs. The Vice
President for Student Affairs shall appoint with the approval of the Athletic Council Executive
Committee a committee to conduct the search for the Director of Athletics. The committee shall
include, but not be limited to, the NCAA Faculty Representative, Chairperson of the Athletic
Council, a representative from the Department of Intercollegiate Athletics, a representative from
Division of Student Affairs, a student representative, and two (2) additional faculty members
representatives from the Athletic Council. Faculty members shall constitute at least a majority of
the committee; the chair of the committee shall be appointed by the Vice president for Student
Affairs from among the faculty members on the committee. The recommendation(s) of the search
committee will be submitted to the Vice President for Student Affairs who will submit the
recommendation(s) in accordance with normal University hiring procedures.
Section 2.
Head Coaches: In consultation with the Director of Athletics and with the approval of the Athletic
Council Executive Committee, the Chairperson of the Athletic Council shall appoint a search
committee for the recruitment and selection of Head Coaches. The committee shall include, but
not be limited to, the Director of Athletics, one (1) student representative, two (2) faculty
representatives from the Athletics Council, and two (2) representatives from the Department of
Intercollegiate Athletics appointed by the Director of Athletics. The Director of Athletics shall
serve as the Chairperson of the search committee. The recommendation of the search committee
will be submitted to the Vice President of Student Affairs in accordance with normal University
hiring procedures.
ARTICLE IV
POLICIES
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Section 1.
Policies adopted by the Council shall be collected as such. Policies are effective upon approval by
the University President.
ARTICLE V
APPEALS
Section 1. Waivers of Athletic Council Policies for Student-Athletes
1.
Student-athletes may petition the Athletic Council for a waiver of any Athletic
Council policy affecting their eligibility to participate in intercollegiate athletics.
2.
Student-athletes shall petition in writing, clearly stating their request for a waiver
and their reasons. The petition shall be sent to the Athletic Council Chair.
3.
Upon receipt of a petition the Athletic Council Chair shall call an Executive
Committee meeting to examine the reasons for petition.
4.
The Chairperson of the Athletic Council may invite the student-athlete to appear in person in order
to gain additional information.
5.
The Executive Committee shall make a judgment upon the student-athlete request within 30 days
of the receipt of the petition, and the decision of the Executive Committee is final. The final
decision shall be communicated in writing to those affected.
Section 2 Appeals Regarding Other Intercollegiate Athletics Issues
1.
Procedures for appeals of matters pertaining to the renewal of financial aid or to the Department of
Intercollegiate Athletics Health, Alcohol and Drug Education & Assistance Program are
prescribed in other Northern Kentucky University Athletics policies.
2.
Appeals of all other decisions within the Department of Intercollegiate Athletics that affect a
student-athlete’s or sport team or program participation in intercollegiate athletics are to be
brought to the Athletic Council.
3.
The appeal must be made in writing to the chair of the Athletic Council within fourteen calendar
days after exhausting any prescribed appeals within Intercollegiate Athletics.
4.
The Executive Committee of the Athletic Council, augmented by one student appointed by the
chair, will serve as the hearing committee for the appeal.
5.
The appeal will adhere to the following procedure:
a.
The appeal letter must include a summary of any meetings about the decision with
personnel in Intercollegiate Athletics.
b.
The hearing committee will collect evidence by research and interview. Insofar as
possible, all parties directly involved in the appeal will cooperate by honoring the
committee’s requests for information. Both the student-athlete and personnel in
Intercollegiate Athletics will have the right to defend their positions.
c.
The hearing committee will have the opportunity to review other relevant information,
including information from public authorities, court records, law enforcement officers,
University officers and agencies, and other persons.
d.
At the hearing, the student-athlete will be given the opportunity to make an oral and
written statement about the circumstances and why he or she feels reinstatement is
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31
warranted. The student-athlete may be accompanied by a personal adviser. This adviser
must be a member of the University community (e.g. student, faculty, or staff), may play
no other role in the hearing (e.g. as witness), and may neither speak nor otherwise
represent their advisees in the hearing.
e.
All information regarding the appeal and the committee deliberations must be held in
strict confidence.
f.
The hearing committee will review the appeal, render a decision, and send notification of
this determination to the student-athlete, Director of Athletics, and other directly affected
personnel in Intercollegiate Athletics.
g.
If the student-athlete, Director of Athletics or other directly affected Athletics personnel
is not satisfied with the hearing committee’s determination, he/she may appeal the case to
the Vice President for Student Affairs. The appeal must be in writing and submitted to the
Vice President for Student Affairs within five working days of the date of notification of
the hearing committee’s determination. The entire file of the case must be forwarded to
the Vice President for Student Affairs’ office at the time the appeal is made.
h.
The Vice President for Student Affairs determination will be final and will be based upon
the evidence that was presented to the appeals panel either oral or written.
i.
The Vice President for Student Affairs will notify those persons involved of the
determination.
ARTICLE VI
AMENDMENTS
Section 1.
These by-laws may be amended at a regular meeting by a majority vote of the total voting
members of the Athletic Council, Chairperson voting. Proposed by-law changes must be included
in the meeting agenda.
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ATHLETIC COUNCIL POLICIES
Control and responsibility for the conduct of intercollegiate athletics at NKU is exercised by the institution through
the office of the President (or his designee), Department of Intercollegiate Athletics, this Athletic Council, and
the Faculty Athletics Representative.
a. This Athletic Council is governed by its Constitution, Bylaws and Policies.
b. The Faculty Athletics Representative is appointed by the University President. His/her responsibilities are:
i. assist the athletic department in interpreting NKU, conference, and national governing body
regulations.
ii. certify the academic eligibility of athletes.
iii. represent the University at conference and NCAA meetings. (Refer to NCAA Constitution 4.02.1 and
6.1.3.)
2. For undergraduate student-athletes, "good academic standing" is interpreted to mean not on academic probation.
"A minimum full-time program of studies" is interpreted to mean a minimum of 12 semester hours, according to
the Code of Student Rights and Responsibilities. (Refer to NCAA Bylaws 14.02.6 and 14.1.8.1.)
For graduate student-athletes, the phrase is interpreted to mean eligible to remain in the program. “A minimum
full-time program of studies” is interpreted to mean a minimum of 9 semester hours. (Adopted 2/13/01.)
A student who competes while ineligible due to carrying less than 12 semester credit hours
shall be ineligible for any athletic-based financial aid from NKU or Norse Athletics Club
Funds after the semester during which the competition in question occurs. (Adopted 8/30/90.)
3. For basketball, or any other sport whose season overlaps both fall and spring semesters, eligibility is certified
before the season and again between semesters. Eligibility between semesters is determined as of the day of
grade processing for the fall semester. (Refer to NCAA Bylaws 14.1.8.1.7.2.)
Eligibility for competition beyond the end of the spring semester shall be in accordance with NCAA
Regulations, except that a student going on suspension due to spring semester grades shall be immediately
ineligible. (Adopted 8/30/90.)
4. No student-athlete shall participate in intercollegiate athletics without formal, prior certification of his or her
academic eligibility by the Student-Athlete Certification Team (Faculty Athletics Representative, Associate
Registrars (2), Assistant Athletic Director for Compliance and Student-Athlete Services, Assistant Athletic
Director for Administration). "Participation" includes not only regularly scheduled intercollegiate contests but
also scrimmages, practice games, exhibitions, intra-squad games, or any event in which the student is to be
viewed as an athlete representing NKU. (Refer to NCAA Bylaws 14.10.1.)
5. Transfer student-athletes who are not on probation at NKU, but would be if all transfer work were included, are
not eligible for practice during their first full-time semester at NKU. If, at the end of the first semester of fulltime enrollment at NKU, the student-athlete is in good academic standing, they may practice, but not participate
(as defined above) during their second semester. The summer term may not be used to satisfy a full-time
semester of enrollment. (Refer to NCAA Bylaws 14.5.1, 14.5.4 and 14.5.5.) (Adopted 2/19/85; revised 11/16/93
and 8/24/09.)
6. To be eligible for regular season or postseason competition the student-athlete shall meet all of the general
eligibility requirements. (Refer to NCAA Bylaws 14.1.1.) (Adopted 2/19/85.)
Student athletes must make satisfactory progress toward a baccalaureate degree as required by NCAA
regulations.
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a. Prior to a student-athlete's fifth semester in college (including transfer work), the student-athlete must
formally declare, through the Registrar's Office, a major in a baccalaureate program.
b. Students who are not identified as student-athletes prior to the fifth semester shall complete this process
immediately upon becoming a student-athlete.
c. No student-athlete shall be eligible unless the required declaration of major form is on file with the
University Registrar's Office.
d. Beginning with a student-athlete's fifth semester, or in case (b) applies with the semester after the student
becomes a student-athlete, satisfactory progress will be measured against remaining coursework. Remaining
course work will be judged using NKU catalog statements unless the student-athlete and his or her adviser
submit a written alternative (e.g. contract major or approved variations). Coursework toward a first minor or
area of concentration will be considered elective credit until the minor or area of concentration is formally
declared.
e. The Athletic Council may rule a student-athlete ineligible when the intent of the satisfactory progress rule is
clearly not being met, even though the quantified specifics of the rule have been satisfied. (Refer to NCAA
Bylaws 14.4.) (Adopted 2/19/85; revised 5/1/86 and 2/20/92.)
7.
The NCAA allows only one-year athletic grants-in-aid and all prospective or current student-athletes
receiving athletic-based financial aid must be informed that renewal is not automatic. The NKU Athletic
Council’s philosophy regarding the renewal of athletic-based aid distinguishes between those studentathletes who are recruited to NKU, by NCAA definitions, as prospective student-athletes and those who are
not.
a.
It is the philosophy of the Athletic Council that any offer of athletic aid to a recruited student-athlete—
freshman or transfer—should be treated by the Athletic Department as a commitment for continuation of
the aid as long as the student-athlete remains eligible. It is the philosophy of the Council that such aid
awarded to recruited student-athletes should not be terminated or significantly reduced except in unusual
circumstances, such as documented bad faith effort on the part of the student-athlete. Specifically, a
scholarship may not be terminated or significantly reduced for reasons of athletic ability or contribution to
team success. Any reduction of athletic-based aid to recruited student-athletes must be reported, along
with the reasons for the reduction, to the Council.
b. The renewal of athletic-based financial aid for non-recruited student-athletes is subject only to the applicable
NCAA and NKU policies. (Refer to NCAA Bylaws 15.3.5.) (Revised 5/98 and 11/06.)
8. Transfer student-athletes must meet the same satisfactory progress criteria as continuing NKU student-athletes.
(Refer to NCAA Bylaws 14.4.) (Adopted 8/28/86.)
9.
Unless otherwise instructed by the Council, the Executive Committee will act on behalf of the Council in
receiving and acting upon recommendations from search committees for part-time coaching positions. (Adopted
5/14/87.)
10. a.
Student-athletes shall not be required to miss two meetings of a class in the same week or two consecutive
meetings of a class due to participation in intercollegiate athletics.
Athletic team schedules over which the University has direct control shall be constructed to meet this
criterion. Exceptions must be approved by the Director of Athletics and reported to the Athletic Council.
Contests or championships scheduled by the GLVC or NCAA, in conflict with this criterion, are exempted
from this policy.
"Participation" includes athletic contests, travel to and from contests, and practice; "class" includes only
credit courses that meet two or three times per week.
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
Student-athletes shall not be required to participate in intercollegiate athletics during the final exam period
of a semester.
Athletic team schedules shall be constructed to meet this criterion. All exceptions
must be approved by the Director of Athletics and reported to the Athletic Council.
"Participation" is defined as in item a. The "final exam period" is the period beginning the day before the
first scheduled final exam and continuing through the last scheduled exam for any member of the team in
question.
When the NCAA winter break limitation period follows the NKU fall exam period, winter sports coaches
will be allowed to conduct practices on Thursday evening and Friday of the fall final exam period with all
student-athletes who do not have exams during practice time. (Refer to NCAA Bylaws 17.01.1, 17.3.4,
17.24.4.) (Adopted 11/19/87; revised 2/20/92 and 5/4/10.)
11. Search committees for the positions of Director of Athletics or head coach will contact the NCAA Compliance
and Enforcement Department to determine whether candidates have been involved with past NCAA rules
violations. This will be done before candidates for a position are brought to campus for interviews. Candidates
who have been officially sanctioned by the NCAA for unethical conduct will not be considered for the position.
The Department of Intercollegiate Athletics shall follow the same procedure before hiring an assistant coach
with a past affiliation with an NCAA institution. (Adopted 2/25/88.)
12. Beginning in 1988, the Athletic Council will sponsor the Career Achievement Awards, and the Student-Athlete
of Distinction Awards. (These awards were sponsored by the Varsity Club 1978–1987.) Awards will be made
only when the selection committee finds deserving candidates.
a. The awards will consist of plaques in addition to the recognition and honor. Funding for the awards will be
provided by the Office of Vice President for Student Affairs and Enrollment Management.
b. The Thomas J. Kearns Career Achievement Awards will be based upon academic excellence, athletic
ability and achievement, character, and leadership. Recipients will be chosen from senior student-athletes
who have represented NKU in intercollegiate athletics for two or more seasons, and for whom graduation is
anticipated. The awards will be presented at the recipients' seasonal sports banquets following his or her
final season of competition.
c. The Margery Rouse and Vincent G. Shulte Student-Athlete of Distinction Awards will also be based upon
academic excellence, athletic ability and achievement, character, and leadership. The Vincent G. Schulte
and Margery Rouse awards will be presented to the male and female student-athletes, respectively, who best
exemplify the student-athlete concept, and who through dedication, effort, ability, leadership and
unselfishness have given the most of themselves to intercollegiate athletics at NKU. These awards will be
presented at the spring athletic banquet or other suitable occasion in the spring. (rRevised 5/90.)
A recipient of a n Student-Athlete-of-Distinction award may be nominated for the Great Lakes Valley
Conference's Richard F. Scharf Paragon Awards.
d. Selection of recipients for the Thomas J. Kearns Career Achievement Awards and the Margery Rouse and
Vincent G. Schulte Student-Athlete of Distinction Awards will be made by a committee appointed by the
chair of the Athletic Council. The committee will include the Director of Athletics, the Faculty Athletics
Representative, the Assistant Athletic Director for Compliance and Student-Athlete Services, the Assistant
Athletic Director for Administration, at least two additional voting members of the Athletic Council (one of
whom shall serve as chair of the committee), and any other appointees the chair wishes to make as long as
voting members of the Athletic Council constitute at least half of the committee. (Adopted 2/25/88; revised
2/90, 2/92, 5/95, 3/96 and 11/01.)
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13. Guidelines for the Thomas J. Kearns Career Achievement and Vincent G. Schulte and Margery Rouse StudentAthlete of Distinction Awards
a. Academic Excellence: A cumulative GPA of at least 3.00 is required for both the Career Achievement and
the Student-Athlete of Distinction Awards. Student-athletes with a lower GPA, but exceptional
qualifications in one of the other areas, may be considered as long as there is no more than one dissenting
vote.
b. Athletic Ability and Achievement: To be considered, a student-athlete must have met one of the following
standards:
i.
Recognition of achievement beyond the University, e.g., All-Tournament, All-GLVC, All-Region,
etc.
ii. Set significant NKU contest, season, or career records
iii. Been a major contributor to an NKU team that was successful at the GLVC championship level or
beyond
c. Character and Leadership: Student-athletes will be judged based on recommendations from coaches and
others in addition to personal observations
14. The use or display of tobacco products by participants, including coaches and support staff, at practice, regular
season, conference or NCAA competition and attendant events is prohibited. (Refer to NCAA Bylaws 11.1.5.)
(Adopted 11/17/92.)
15. Annually, each team is required to develop and submit to the Associate Athletics Director for Athletic Training
and Risk Management for approval, a team alcohol and drug policy that explains the expectations and
consequences for use and abuse of alcohol and drugs. Each team at the start of their sport season will integrate
this policy into its overall team rules and regulations. The policy must be in writing, distributed and discussed
with the team (Adopted 02/17/04.)
16. The University will not request an NCAA waiver of initial eligibility requirements for a student with a core
GPA deficiency with the exception for student-athletes with education-impacting disabilities. (Refer to NCAA
Bylaws 14.3.1.1.a and 14.3.1.2.5.) (Adopted 5/95.)
17. In the event Northern Kentucky University is found to have played an ineligible
student-athlete(s) in a team sport (i.e., basketball, baseball, soccer, softball or volleyball) against a Great Lakes
Valley Conference opponent or non-conference opponent, such game(s) may be declared forfeited. Likewise,
in the event Northern Kentucky University is found to have played an ineligible student-athlete(s) in individual
Great Lakes Valley Conference championship competition or non-conference competition where team scores
are kept (tennis, golf, cross country), the ineligible student-athlete’s place, finish or championship may be
vacated and team score adjusted.
The Director of Athletics will investigate and examine the reasons an ineligible student-athlete(s) to have
played or competed. The Director of Athletics is authorized to review the contribution of the ineligible studentathlete(s) in each victorious contest and if it is determined that (a) representatives of the NKU athletics program
knew or had reason to know of the student-athlete’s eligibility status or failed to make a reasonable inquiry into
the student-athlete’s eligibility status, AND/OR (b) the ineligible player(s) made a noticeable or significant
contribution to the outcome(s) of the contest(s) the Director of Athletics will declare the win a forfeit or vacate
a place, finish or championship.
If the student-athlete(s) or other directly affected Athletics personnel are not satisfied with the Director of
Athletics’ determination, he/she may appeal the case to the Athletic Council Executive Committee in
accordance with the Athletic Council Bylaws, Article V. Section 2. The appeal must be made in writing within
14 calendar days. If the student-athlete(s) or other directly affected Athletics personnel are not satisfied with the
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Athletic Council Executive Committee decision, he/she may appeal the case to the Vice President for Student
Affairs. The appeal must be in writing and submitted to the Vice President for Student Affairs within five
working days of the date of notification of the Athletic Council Executive Committee’s decision. All the facts
of the case must be forwarded to the Office of Vice President for Student Affairs at the time the appeal is made.
The decision of the Vice President for Student Affairs will be final and shall not be
appealed further. The Vice President for Student Affairs will notify those persons
involved of the decision.
As appropriate, individual and team and Great Lakes Valley Conference records shall be adjusted to reflect the
forfeiture(s). The Director of Athletics will notify the National Collegiate Athletics Association respective
national sports committee, Great Lakes Valley Conference and the institution(s) involved in the contest(s) of the
forfeiture(s) in writing within 48 hours of the decision, with a copy of the correspondence provided to the Chair
of the Athletic Council. (Approved 2/12/08)
8/10
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Visions, Values and Voices Statement
Items are not necessarily in priority order.
I.
CORE VALUES
A. A longstanding commitment to total integrity within intercollegiate athletics, including complete
compliance with NCAA, GLVC, and NKU policies.
B. A primary focus on the student-athlete experience, both athletic and academic, and a supportive
environment for this focus (Details may be found in the Athletic Department philosophy statement and in a
variety of Athletic Council reports and position papers.)
C. A recognition that the University and community benefit from intercollegiate athletics if it functions at a
level and in a manner that reflect positively on the University.
II. ASSETS & LIABILITIES
A. Assets
1. An Athletic Department staff that is
a. hardworking, dedicated to the above core values, and reflective of this through their own
conduct and that of the student-athletes they recruit, coach, and administer.
b. generally successful within the limits imposed by budgetary restrictions.
c. locally based and with minimal turnover.
2. A University faculty that is generally very supportive of the role of intercollegiate athletics, the core
values expressed above, and the particular niche into which Northern’s program fits.
3. An administrative model that has (usually) encouraged and utilized faculty and staff involvement
and leadership in the athletics program through the Athletics Council and the Faculty Athletics
Representative.
4. Membership in an NCAA division (Division II) that reflects our institutional philosophy
5. Membership in a conference with a philosophy and sports sponsorship consistent with our own and
which offers competition at an appropriately high level.
6. A long and solid record of integrity with in intercollegiate athletics.
7. A history of solid academic success by our student-athletes, especially our female student-athlete,
and minimal eligibility problems.
8. A booster group, the Norse Athletics Club, growing in both membership and level of support.
9. A program that is generally reflective of the community base in youth and interscholastic sports, and
a very strong community participation base for many of our sports.
10. An attractive geographic location for recruitment of staff and student-athletes, and scheduling of
visiting teams.
11. Improving media coverage and growing awareness of the success of NKU teams, due in part to
recent successes in our men’s basketball program.
B.
Liabilities
1. Almost two decades of inadequate funding – in operation, scholarship, staffing support – for a
program that has grown without attendant growth in support.
2. Playing, support, and spectator facilities that are marginal at best, inadequate in some cases.
3. Lack of an arena to support campus activities, including basketball.
4.
5.
6.
7.
8.
9.
A low level of long-term community attendance at events.
A heavy reliance on part-time coaches without adequate full-time support.
The absence of one sport – football – with a strong community base and known long-standing
community interest (but of unknown extent.)
(Perhaps) some carry-over from a very negative portrayal of the program by the way of the football
sponsorship decision process in 1996-97.
Non-compliance with Title IX that is now public, that may require new sports sponsorship in which
we may not be prepared or viable or interested (and preclude others), that may require “capping” of
other teams.
A successful program of student-trainer support that will be discontinued due to changes in
certification requirements from outside agencies.
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II.
IV.
10. An inability to regularly compete against other Kentucky state universities.
ISSUES, OPPORTUNITIES, THREATS
A. Issues
1. Liabilities listed above that require attention
2. A continuing need to make priority decisions for funding of particular sports.
3. A continuing need to assess the viability of “minor” sports that have a pattern of minimal
participation.
4. A need to assess the viability of potential new sports that may need to be added to comply with
gender equity/Title IX guidelines
5. A need to continue to explore ways in which football might be added to our program.
6. A need to continually reaffirm our commitment to the core values listed above, and at the same time
understand that while a move to Division I might require some modification of our primary focus on
the student-athlete that such a move may be desirable at some point in the future.
B. Opportunities
1. A relatively successful program on a marginal budget that is poised to become much more
successful with appropriate budget support.
2. A chance for more appropriate budget support through continuation of the student fee dedicated to
intercollegiate athletics
C. Threats
1. A relatively successful program on a marginal budget that is on the verge of becoming marginalized
athletically in our conference without appropriate budget support.
DEFINING CHARACTERISTICS
(Ideally, what should define the Intercollegiate Athletics Program in 2003?)
A. The program should visibly reflect its core values, should be adequately supported to do so, and should
bring positive recognition to the University.
B. The program should consistently be respectable in all sports and competitive within the conference in a
majority of them; it should regularly be competitive within the region, and occasionally nationally, in
some.
C. The program should compete at home in facilities befitting not only skilled intercollegiate competition,
but also befitting the University and of benefit to the community.
D. The program should receive both financial and fan support from the student body and the larger
community.
E. The program should be improving and growing in overall quality and competitive success.
Approved by Athletic Council, 11/18/97
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NORTHERN KENTUCKY UNIVERSITY
LONG RANGE PLANNING
ATHLETIC COUNCIL SUBCOMMITTEE’S
REPORT AND RECOMMENDATIONS
ON THE FUTURE DIRECTION OF THE
INTERCOLLEGIATE ATHLETICS PROGRAM
REPORTED TO THE ATHLETIC COUNCIL
FEBRUARY 15, 2000
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Long-Range Planning Subcommittee’s Report and
Recommendations
In November 1998 the Athletic Council approved the formation of a committee to consider and make
recommendations regarding the future direction of the intercollegiate athletics program at Northern Kentucky
University. The appointed committee membersa represent a wide-range of campus and community interests. They
are
Joan Ferrante, Associate Professor of Sociology (Committee Chair)
Leigh Cherni, Student Athlete
Tom Kearns, Professor of Mathematics and Computer Sciences, NCAA Faculty Athletics Representative
Mary Kirk, Associate Professor of Physical Education
Jane Meier, Director of Intercollegiate Athletics
Ken Ramey, Associate Vice President of Business Services
Ken Shields, Head Men’s Basketball Coach
Jack Snodgrass, Campbell County Clerk, Emeritus Chair of Norse Athletic Club Board of Directors
The committee had the task of reviewing the core values and assumptions guiding the intercollegiate athletic
program and of considering six interrelated and important questions. Those questions were
1.
2.
3.
4.
5.
6.
Do any of the core values and assumptions need to be revised to correspond with current needs, challenges, and
expectations?
Which, if any, of the core values or assumptions have been seriously challenged or are likely to be seriously
challenged in the near future?
What is the best position/status for NKU Intercollegiate Athletics within the NCAA?
In the event that Intercollegiate Athletics receives an increase in its basic operating funds, what is the most
effective way to allocate those funds?
Should the current system of placing sports in three tiersb for emphasis and support continue? Within the tiers
of the system, how should sports be funded?
Should NKU consider adding another sport to the 13 it currently sponsors?
To answer these questions the committed reviewed dozens of documents and past reports, and met more than 20
times during the 1999 spring and fall semesters. This committee commissioned two reports:


Evaluation of the Positive and Negative Impacts and Ultimate Viability of Northern Kentucky University, and
NCAA Division II Institution, Moving to NCAA I Status by R. Elaine Dreidame, retired Associate Athletic
Director at the University of Dayton and a former NCAA Division I Vice President. The committee
commissioned this report to help answer questions related to the determining the “best position” for NKU
within the NCAA.
Report to Intercollegiate Athletic Long-Range Planning Task Force Summarizing Results from Surveys of
Community, Faculty/Staff, Former Athletes, and Students by Joan Ferrante and Leigh Cherni. The committed
surveyed faculty, staff, students, former athletes and the community to learn about their perceptions and
expectations of Intercollegiate Athletics.
These two documents will be referred to frequently in this report and the entire documents can be found in
Appendices C and D. For brevity they will be referred to as the Dreidame Report and the Ferrante-Cherni Surveys.
This report also draws heavily on three other documents which are included as appendices.



“Comparison of NKU Scholarship Equivalencies with GLVC Members and the NCAA” by Tom Kearns.
(Appendix E)
The Academic Character of Division I and II Institutions by Tom Kearns (Appendix F)
Core Values and Assumptions of NKU Intercollegiate Athletics, 1998 (Appendix A)
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41
Recommendation 1: Northern Kentucky University should endorse the revised statement of
Assumptions and Core Values
The committed carefully reviewed the assumptions and core values that were formalized in 1998 (see Appendix
A). The committee formulated and extended the 1998 statement adding two new assumptions and seven new core
values. The resulting statement is included in this report as Appendix B. The changes in this revision do not
represent substantive changes in direction for Northern’s athletic program; rather the additions reflect assumptions
and values that have been operational for some time but never formalized (see pages 9-10 for a list of these
changes.)
Recommendation 2: Northern should reaffirm its commitment to an intercollegiate
athletics program that is an educational experience (rather than an economic venture) and
that makes the educational welfare of the student-athlete its highest priority. The
University should continue its affiliation with Division II of the NCAA and attempt to
provide the best possible program within the framework of that division. The University
should take every opportunity to emphasize that its Division II affiliation, the level of
competition it embodies, and the opportunities it provides to local student-athletes best suit
the local and regional focus of the University’s mission and environment.
The consultant hired to advise the committee about NKU’s best position within the NCAA recommended
that the university maintain its Division II status.1 There is a clear rationale for remaining in our current status at
this time. First, “NKU is in a very sound position in Division II” (Dreidame Report, p.18). In spite of the fact that it
is funded near the bottom in the Great Lakes Conference, it has “over achieved its funding.” “One of the greatest
strengths of NKU as a Division II institution is its ability to win and thereby qualify for the NCAA II national
championships in a number of sports, some of them on a regular basis. It is this tradition of winning that brings
Northern Kentucky University the media coverage and exposure it currently receives” (Dreidame Report, p.15). As
one indicator of NKU’s success at the Division II level consider that the program had a Sears Director Cup ranking
of 43 (out of 290 schools) at the end of the 1998-1999 season. As of January 2000 NKU ranked 6th.
One major reason for recommending that NKU maintain its Division II status is financial. To reap any
significant benefit from a move to Division I, NKU would have to join a reputable conference. The Midwestern
Collegiate Conference is one example sited in the Dreidame Report. The budget figures for 1997-98 indicate that
NKU would have to increase its annual athletic budget by approximately $2.2 million to match the average budgets
of the seven institutions in that conference. According to findings in the Ferrante-Cherni Surveys, this is a financial
obligation that most NKU students to do not wish to assume.
Only about 27 percent of NKU students would be willing to pay a higher student fee to support a move to
Division I and only 13 percent would pay $100 per semester. A student fee of roughly $100 per semester would be
needed to generate the additional funds needed to be competitive in the Midwestern Collegiate Conference. In the
nearby Division I Mid-Western Conference, the student fees for athletics at the Ohio schools range from $114 to
$201 per semester.
There are other important reasons beyond the financial for maintaining Division II status. First, NKU’s
educational mission is better represented among Division II than among Division I institutions. Northern is a
regional institution—a metropolitan university—with the expressed goal of “fostering the intellectual, social,
economic, and civic vitality of the metropolitan region.” The intercollegiate athletics program reflects this
local/regional focus. Interest in local athletics drives the media attention that NKU athletics currently enjoys. By
way of contrast Division I institutions strive for regional and national excellence and prominence. Thus transition to
1 Northern has been an NCAA Division II member since its inception in the early 1970s and a Great Lakes Valley
Conference member since 1984.
42 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
Division I status may likely involve dramatic changes in mission, in academic character, and in the way athletes are
recruited (see rationale for Recommendation 3B for more on this.)
Second, there is support for Division II status among various constituencies. Results from the FerranteCherni Surveys suggest that, while there is support for making a move to Division I, there is at least the same level
of support for maintaining Division II status. Tables 1 and 2 show that a considerable percentage of faculty/staff
(39%), former athletes (52%), students (30%), and community members (47%) believe that it is important to have a
Division II college in the Greater Cincinnati/Northern Kentucky area. Likewise a significant percentage believe that
“it would be better if NKU was at the top of Division II than at the bottom of Division I/
Table 1: Responses to statement “It is important to have a Division II college in the Greater
Cincinnati/Northern Kentucky Area.”
Faculty/Staff
Former Athletes
Students
Community
Agree
39%
52%
30%
47%
Disagree
21%
23%
22%
22%
Don’t Know
37%
23%
47%
30%
Table 2: Responses to statement: “It would be better if NKU were at the top of Division II than at the bottom
of Division I.”
Faculty/Staff
Former Athletes
Students
Community
Agree
52%
63%
31%
40%
Disagree
19%
23%
33%
31%
Don’t Know
26%
11%
35%
29%
Recommendation 3A: The University should remain open to the possibility that the
prestige and public image benefits that could accompany moving the intercollegiate
athletics program to Division I may outweigh the loss of local focus and increased costs the
move would entail. This is a judgment that is beyond the purview of this committee, the
Athletic Department, and the Athletic Council. Prior to such a move, however, the
University should ensure that
a. Northern has competed successfully at the highest level of Division II,
b. There is a place for Northern in an established Division I conference,
c. The University is prepared to fund the program at at least an average level in that
conference,
d. There is convincing evidence of the benefits of such a move,
e. The University remains committed to basic core values, in particular to items 1, 2, and 7
(see Core Values) and
f. The need of current student-athletes and personnel are appropriately considered in the
transition period.
Recommendation 3B: An important and necessary component of any decision to go
Division I should involve first establishing a committee to evaluate the transition experience
of other institutions that have moved from Division II to Division I, to consult extensively
with various campus constituencies, and to provide a financial analysis and transition plan.
Recommendation 3A and part a-d of this recommendation are supported by the Dreidame Report which points
out that “if funded properly and positioned in a good Conference, Division I membership could do much to enhance
K:\Athletics\Staff handbook\staffhandbook2010-11.docx
43
the public image of the University among the individuals that follow athletics. Exposure on the ticker-tape score
lines on ESPN II throughout the winter months, especially if NKU were winning the reported contests, could do
much to enhance the national recognition of NKU….” However, the report also points out that “a move to Division I
without adequate finding would put NKU at a serious disadvantage…Without the infusion of significant new
revenues, it is likely that the prior media coverage and exposure would be greatly reduced due to uneventful team
performances, and any [media coverage] that would come about would likely be critical and/or negative” (Dreidame
Report p. 16).
The Dreidame Report recommends that to position NKU for a possible move to Division I, the Division II
program, and especially men’s and women’s basketball, should be fully funded in order to make the university an
attractive addition to a reputable Division I conference. Thus the goal of building the strongest Division II program
is consistent with a possible future move to Division I. The Dreidame Report also recommends that NKU build a
“new athletics facility with increased office space, spectator capacity, playing and practice facilities, and locker
rooms” (p. 17).
Part e of Recommendation 3A reflects the overwhelming commitment faculty, staff, former athletes, students,
and the community have for an athletic program that encourages high graduation rates, maintains a sense of
integrity, and support athletes who represent the school well. All respondents ranked these attributes as
considerably more important than “winning records” or “a national ranking.”
Part f and Recommendation 3B speak to the transition phase. In the event NKU pursues Division I status, the
university cannot abandon the athletes and personnel who helped build the successful Division II program that
makes such a transition possible. As one example, NKU must be prepared to help those athletes who cannot play at
the Division I level find and transfer to programs best suited to meet their needs. A transition to Division I demands
that NKU change the way it recruits athletes. To date approximately 80 percent of NKU student-athletes are local;
that is, they come from within the tri-state region. Compared to NKU, both the University or Cincinnati and Miami
University (Division I institutions) have significantly fewer local athletes (see Table 3).
Table 3: Percent of Local and Regional Athletes Who Play at NKU, UC, and Miami
Local
79%
41%
21%
NKU
Cincinnati
Miami
Regional
18%
38%
51%
Outside Region
2%
18%
25%
International
<1%
4%
4%
Note: “Local” means within approximately 60 miles of campus and “regional” means within
approximately 260 miles of the University.
This change in recruiting focus is important for several reasons: 1) NKU’s mission is to expand opportunities
for collegiate education in the Northern Kentucky region. This mission is consistent with a Division II mission.
Division II competition is regionalized and Division II institutions serve the general public locally and regionally.
This contrasts sharply with Division I philosophy that, by necessity, is regional and national in scope. 2) Interest in
local athletes drives the media attention that NKU athletics currently enjoys.
A transition to Division I status involves more than a change in the way athletes are recruited. It may also
involve a change in an institution’s academic character. Table 4 shows that on average Division II programs have
35.7 baccalaureate programs, 12.5 masters degree programs, and 2.4 doctoral programs. In contrast, the average
Division I school has 60.1 baccalaureate programs, 42.3 masters degree programs, and 19.6 doctoral programs. Total
athletic expenses average $1.6 million at Division II schools versus $10.3 million at Division I schools (For more on
this see “The Academic Character of Division I and II Institutions” by Tom Kearns.)
Table 4: Academic Character and Average Athletic Expenses of Division I and Division I Schools
Division I
Average Number of
Baccalaureate Programs
Average Number of
Masters Programs
Average number of
Doctoral Programs
Average Athletic
Expenses
60.1
42.3
19.6
$10.3 million
44 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
Division II
35.7
12.5
2.4
$1.6 million
Recommendation 4: The current system of placing sports in three tiers for emphasis and
support should be continued (see Footnote #2). Within the tiers of this system, University
funding should be allocated strategically.
a. As of first priority, all sports should be funded by the University to compete fairly
within the conference; as an initial goal, scholarship equivalency funding for all sports
should be funded at the conference average.
b. Beyond this priority the emphasis should be on correcting inequities and on funding
team sports that have sustained successful programs and/or that could most benefit from
modest funding increases. Decisions about which sports should receive this additional
emphasis should be left to the athletic administration. Such decisions should weigh a
sport’s sustained and current success, as well as the local base for recruiting and outside
financial support.
c. As a long term goal, all sport programs should be funded to compete nationally.
In making this recommendation we drew upon our core values and assumptions. For decades the athletic
program has been guided by the assumption that “the operating costs of intercollegiate athletics program should
depend on University monies, not privately raised dollars.” (Note: We have yet to realize this assumption as NKU’s
funding for scholarships comes from institutional dollars and from fundraising activities. Without money from
fundraising NKU would be even further behind.) To be true to our core values we must assure that all of our
athletes have a fair chance to compete. This basic fairness should have a higher claim for funding than further
development of priority or “signature” sports. When all sports are adequately funded, the University should make
decisions about which sports to further support, based on the potential benefits to the University.
In making Recommendation 4 we also drew upon the information presented in Table 5 which shows NKU
scholarship equivalencies in comparison to the GLVC opponent average and to NCAA Maximum scholarship
Equivalencies averages. The table also shows the maximum number of scholarships permitted by NCAA
regulations.
Table 5: NKU Scholarship Equivalencies for All Sports in Comparison to GLVC Opponent Averages and
NCAA Maximum Scholarships
Sport
Men’s Baseball
Men’s Basketball
Women’s Basketball
Men’s Golf
Women’s Golf
Men’s Soccer
Women’s Soccer
Women’s Softball
Men’s Tennis
Women’s Tennis
1998-99
NKU
Scholarship
Equivalencies 1
3.70
8.72
9.71
2.59
**
5.35
2.45
3.85
0.69
2.87
1998-99
GLVC
Opponent
Equivalency
Averages
6.50
8.90
8.31
1.85
**
6.18
6.02
4.33
1.55
1.57
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1997-98
NCAA
Scholarship
Equivalency
Averages
5.30
7.90
7.30
1.60
1.60
4.70
3.80
4.10
2.10
2.00
NCAA
Maximum
Scholarship
Equivalencies
9.00
10.00
10.00
3.60
5.40
9.00
9.90
7.20
4.50
6.00
45
Women’s Volleyball
Total
5.08
45.01
4.42
49.63
4.80
45.20
8.00
82.60
Note: Funding for scholarships comes from institutional dollars and from fund raising activities. Without money
from fundraising NKU would be even further behind.
Recommendation 5: Before adding another sport(s), the current 13 sports should be
adequately funded (see Recommendation #3). Any new sport should be funded to be
competitive in conference competition. If and when funding becomes available the
following steps should guide decisions about which sport(s) to add.
a. The athletics program’s compliance with the federal government Title IX law should be
reviewed. The new sport should either improve or maintain NKU’s compliance with Title
IX.
b. Preference should be given to adding sports that are sponsored by the conference with
which NKU is affiliated
c. Results from annual interest surveys conducted with incoming freshmen to determine
their interests in the different sports programs should also be used to help decisions about
adding new sports.
NKU has a long documented history of supporting women’s athletic programs. In the past
three years it has added two women’s sports—soccer and golf. The most recent facility built on
campus was for women’s softball. A recent interest survey and the Ferrante-Cherni Surveys
have not documented any unmet interest in additional women’s sports.
If NKU moves to NCAA Division I status, an additional sport is required to meet minimum
membership requirements. Based on the results of the 1997 incoming freshmen interest survey
and the Ferrante-Cherni Surveys, the following “new” sports are most likely to attract support:
track and field, men’s football, women’s gymnastics, men’s ice hockey, and swimming. It is
worth noting that respondents were given a list of sports and asked to indicate which five would
be most likely to attract interest and support. Football was the clear, even overwhelming
favorite. In fact, almost 50 percent of the students and community members surveyed named
football as the sport they believed would attract the most interest and support. In light of the
criteria listed in Recommendation 5, if NKU were to add football, it would have to find ways to
expand opportunities for female athletes. This might involve some combination of capping the
number of male athletes playing football and other existing men’s sports, adding additional
women’s sports, and expanding the number of female athletes recruiting to play on existing
female teams.
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Faculty Athletics Representative (FAR)
Job Description
1. Overview
The NCAA requires that each member institution appoint a Faculty Athletics Representative “to represent the
institution and its faculty in the institution’s relationships with the NCAA and its conference(s), if any.”
Qualifications are specified in the NCAA Bylaws, but duties are left to be “determined by the member institution.”
The relevant legislation from the NCAA Constitution and Bylaws are provided in Section 2. Despite not prescribing
duties in the Bylaws, the NCAA does impose some on the FAR; these are also listed in Section 2, as are some of the
opportunities the organization presents for the FAR.
The GLVC also requires a Faculty Athletic Representative with the specific charge “to represent that institution at
meetings of the Conference or at any other time necessary to conduct the business of the Conference.” The FAR is
the designated voting representative at GLVC meetings and either the FAR or the chair of our Athletic Council is
required to certify before a student-athlete competes that he or she “is academically eligible under requirements of
NCAA Bylaw 14 (Eligibility: Academic and General Requirements)” and under GLVC requirements. Section 3
provides the relevant GLVC legislation as well as lists of other conference obligations and opportunities inherent in
the position.
NKU defines the FAR position by assigning three specific duties:
1. to assist the athletic department in interpreting NKU, conference, and national governing body regulations;
2. to certify the academic eligibility of athletes;
3. to represent the University at conference and NCAA meetings.
In practice the FAR has a fourth responsibility, shared with the University’s Athletic Council but weighing more
heavily on the FAR because of the increased involvement in intercollegiate athletics inherent in the FAR position:
4. to advise and assist the President and the Director of Athletics on any aspect of the Intercollegiate Athletics
Program for which advice or assistance is requested.
The relevant NKU regulations regarding the FAR position, and a list of obligations apart from NCAA and GLVC
duties are included in Section 4. No list of opportunities is provided, but they are many and varied.
To meet the responsibilities of the position the FAR must be informed and engaged. Whether or not the FAR
personally verifies the many requirements for a student-athlete to be academically eligible to compete, he or she
must know and understand the requirements completely and must be sufficiently engaged in the process to certify
that they have been met.
With regard to assisting the Athletic Department, representing the University, and advising the President and
Director of Athletics, the FAR must not only know and understand the rules of the NCAA, conference, and
institution, he or she must understand the culture of each of the three entities. This requires an ongoing active
involvement with our intercollegiate program, engagement and participation in GLVC meetings governance, and
informed voting at NCAA annual meetings.
2. The NCAA Role
NCAA Constitution - 4.02.2 Faculty Athletics Representative
A faculty athletics representative is a member of an institution's faculty or administrative staff who is designated by
the institution's chief executive officer or other appropriate entity to represent the institution and its faculty in the
institution's relationships with the NCAA and its conference(s), if any (see also Constitution 6.1.3).
NCAA Bylaws - 6.1.3 Faculty Athletics Representative
A member institution shall designate an individual to serve as faculty athletics representative. An individual so
designated after January 12, 1989, shall be a member of the institution's faculty or an administrator who holds
faculty rank and shall not hold an administrative or coaching position in the athletics department. Duties of the
faculty athletics representative shall be determined by the member institution.
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47
NCAA Obligations - Miscellaneous
 Must certify non-recruited status to exempt certain student-athletes from counting against financial aid limits
(Bylaws 14.3.2.2.1 and 15.5.1)
 If institution reclassifies to Division I, must attend NCAA convention during four-year reclassification period
 Must submit any nominations for NCAA post-graduate scholarships
 Must administer, or arrange appropriate administration of, annual NCAA coaches certification tests
 Must administer, or arrange appropriate administration of, occasional NCAA student-athlete surveys
 Must administer “General Amateurism and Eligibility Form for International S-As - Division II”
NCAA Opportunities - Miscellaneous
 Annual NCAA Convention in January
 Annual NCAA Compliance Seminars in May/June
 Annual FARA (Faculty Athletics Representatives Association) Forum in November
 Eligible to serve on NCAA Division II Management Council
 Eligible to serve on NCAA committees
 May be voting delegate at NCAA Convention
 May contact NCAA for rules interpretation
 May request Legislative Committee review of any NCAA staff interpretation
 May submit appeal of any Legislative Committee decision
 May represent institution at appeal hearings
 May submit eligibility appeals
 May submit eligibility waiver requests
 Will receive notification of a variety of NCAA activities and actions
3. The GLVC Role
GLVC Constitution -- ARTICLE VI - INSTITUTIONAL REPRESENTATIVES
1. The Conference recognizes the importance of faculty/administrative participation and responsibility in the
development and implementation of an effective intercollegiate athletic conference. Each member institution
shall designate one faculty and/or administrative member as the Institutional Representative to represent that
institution at meetings of the Conference or at any other time necessary to conduct the business of the
Conference. This person shall be the NCAA Faculty Athletics Representative or someone eligible to serve in
that position.
2.
The Institutional Representative should be selected for a term of a significant number of years, so as to
achieve continuity in carrying forth the conference academic principles and priorities, and to permit the
development of experienced athletics leaders for both the conference and the NCAA.
GLVC Constitution -- ARTICLE VII - VOTING DELEGATES
Section A: Voting Charge
The members of the conference shall be entitled to one vote each at meetings. The representative referred to in
Article VI shall be the voting delegate at Conference meetings. The institution's chief executive officer, or his or her
personal representative, shall be the voting delegate at meetings of the Council of Presidents.
GLVC Bylaws – ARTICLE IV - ELIGIBILITY
Section A: Certification
Before any student can compete in any intercollegiate contest, the Institutional Representative or the chair of the
institution's committee that exercises institutional control over intercollegiate athletics, shall certify that the student
is academically eligible under requirements of NCAA Bylaw 14 (Eligibility: Academic and General Requirements)
and any additional requirements adopted by the Conference. Final determination of each aspect of academic
eligibility must be made by the institutional personnel outside the athletics department in a process approved by the
institution's chief executive officer. A copy of the certification form shall be sent to the Conference Commissioner.
48 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
GLVC Obligations – Miscellaneous
 Must vote annually for three conference awards – Richard F. Scharf Paragon Awards, Charles E.
Bertram
Alumni Award of Distinction Award, GLVC Hall of Fame – and twice a year for another, the
GLVC
Scholar Athlete Awards in each sport; Voting for conference awards is an institutional obligation.
If an
institution's representative fails to vote according to conference regulations, the institution's
nominees are not eligible to receive the award in question.
 Must attend winter, spring, and fall GLVC meetings
 Must hear disciplinary appeals as one of GLVC Institutional Representatives
 Must serve as conference vice-resident on a rotating basis
GLVC Opportunities – Miscellaneous
 Eligible to serve as GLVC president, vice-president, treasurer, or elected executive committee
member
 Eligible to serve on GLVC committees
 May carry out institutional obligations to the conference, including award nominations and
eligibility reports
 May propose conference legislation
 Will receive notification of a variety of GLVC activities and actions
4. NKU Role
Athletics Council Constitution ARTICLE II PURPOSE AND RESPONSIBILITIES
Section 1.
The primary purposes and responsibilities of the Athletic Council are:
(1)
To recommend to the President policies for the operation of the Intercollegiate
Athletics Program at Northern Kentucky University;
(2)
To monitor for the President the operation of the Intercollegiate Athletics
Program to ensure compliance with the policies of the University, the NCAA,
and the Great Lakes Valley Conference.
Section 2.
Additional responsibilities may be described in the Athletic Council Bylaws or in approved
policies.
Section 3.
The Athletic Council will also advise and assist the President and the Director of Athletics
on any aspect of the Intercollegiate Athletics Program for which its advice or assistance is
requested.
Athletics Council Constitution ARTICLE III MEMBERSHIP
The composition of the Council shall be as follows:
Section 1.
The Athletic Council shall consist of twenty-one (21) members, six (6) of whom shall be exofficio members, one (1) of whom shall be the Faculty Athletics Representative described in
NCAA Bylaws 6.1.3, seven (7) of whom shall be other members of the university faculty,
two (2) of whom shall be students of the university, three (3) of whom shall be
administrators of the university, one (1) of whom shall be a representative of the Norse
Athletics Club, and one (1) who shall be an alumnus of the University.
Athletics Council Constitution ARTICLE IV OFFICERS
Section 1.
The officers of the Athletic Council shall be Chairperson, Vice-Chairperson, and Secretary,
who, in addition to their other duties and along with the Faculty Athletics Representative
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49
shall constitute the Executive Committee to act in behalf of the Council between meetings.
Athletics Council Bylaws ARTICLE I SELECTION OF MEMBERS
Section 1.
The members of the Athletic Council shall be selected by the following procedures: ...
The Faculty Athletics Representative shall be appointed by the President in accord with
NCAA Bylaws and shall serve continuously on the Council until replaced by the President.
Athletics Council Policies
1.
Control and responsibility for the conduct of intercollegiate athletics at NKU is exercised by the
institution through the office of the President (or his designee), Department of Intercollegiate
Athletics, this Athletic Council, and the Faculty Athletic Representative.
a.
This Athletic Council is governed by its Constitution, Bylaws and Policies.
b.
The Faculty Athletic Representative is appointed by the University President. His/her
responsibilities
are to:
i.
assist the athletic department in interpreting NKU, conference, and national
governing body regulations.
ii.
certify the academic eligibility of athletes.
iii.
represent the University at conference and NCAA meetings. (Refer NCAA
Constitution 4.02.1 and 6.1.3).
4.
No student shall participate in intercollegiate athletics without formal, prior certification of his or her
academic eligibility by the University Registrar and the Faculty Athletic Representative.
"Participation" includes not only regularly scheduled intercollegiate contests but also scrimmages,
practice games, exhibitions, intra-squad games, or any event in which the student is to be viewed as
an athlete representing NKU. (Refer NCAA Bylaws 14.10.1).
NKU Obligations - Miscellaneous





Serve on the Financial Aid Appeal Hearing Committee in any case involving athletic-based financial
aid
Serve on any Review Committee for appeals under Health, Alcohol, and Drug Education and
Assistance Program policy
Serve on any search committee for an Athletic Director
Serve on the Awards Committee for Athlete of Distinction and Career Achievement awards
Monitor and evaluate Compliance Director (this role is still being determined)
NKU Opportunities - Miscellaneous

Conduct investigations into violations of NKU, GLVC, and NCAA rules
6.20.06
50 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
Norse Athletics Club Board of Directors
First
Name
Tim
Last
Name
Becker
Address
1170 Forest Run Dr.
City
Batavia
Stat
e
OH
Postal
Code
45103
J. David
Bender
11 Thomas Pointe Dr.
Ft. Thomas
KY
41075
James
121 Ridge Road
Ft. Mitchell
KY
41011
Olivia
Bilbo
Birkenhau
er
8 Thelma Lane
Wilder
KY
Leon
Boothe
1378 Collinsdale Ave.
Cincinnati
OH
41076
4523023
00
Trena
Bray
739 Smith Hiteman
Alexandria
KY
Pat
Dennis
P.
Brennan
20 Walden Lane
Ft. Thomas
KY
41001
410751045
Egan
2443 Cecilia Drive
Villa Hills
KY
41017
Bethany
Flick
420 Morris Road
Ft. Mitchell
KY
41011
Theresa
Gastright
Ft. Mitchell
KY
41017
Rick
Ken
Geise
Heil
2 Ft. Mitchell Avenue
Griffin Ind. 4221
Alexandria Pike
100 Industrial Road
Cold Spring
Cold Spring
KY
KY
41076
41076
Tom
Horan
16 Sentinel Dr.
Wilder
KY
41076
Carol
Kessling
63 Carrington
Ft. Thomas
KY
41075
Mike
Shanno
n
2434 Stonewall Trail
Ft. Mitchell
KY
41017
Tom
Kessling
Lewando
wski
Lonnema
n
P. O. Box 17002
Ft. Mitchell
KY
41017
Fred
Macke
625 N. Ft. Thomas Ave.
Ft. Thomas
KY
41075
8594268
892
8593427
772
8594417
330
Kurt
Moeller
413 Millrace
Cold Spring
KY
41076
8594420
689
[email protected]
Tom
Kennet
h
New
1101 Madison Avenue
Covington
41011
8597814
332
[email protected]
Ramey
Bus. Ops.
AC 616B
KY
NK
U
Roger
Rolfes
Charlet
8594415
842
8593310
610
8595720
724
5134126
936
8596354
300
8597812
711
8593313
035
8593441
522
8593412
748
5137534
791
8597813
254
8594419
256
41099
Florence
KY
41042
Schraeder
8649 Heritage Drive
519 Telescope View,
Ste. 203
Wilder
KY
41076
Nathan
Smith
97 West Maple Avenue
Ft. Mitchell
KY
41011
Jack
Snodgrass
9 Louis Circle
Cold Spring
KY
41076
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Home
Phone
8593718
065
8594419
565
8593441
485
8594411
188
Email Name
[email protected]
[email protected]
m
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
bflick@blainepharma.
com
[email protected]
[email protected]
m
[email protected]
thoran@clearchannel.
com
cakessling@insightbb
.com
[email protected]
om
shannonlelah@yahoo.
com
[email protected]
[email protected]
v
nsmith@sskcommunit
ies.com
jsnodgrass@campbellcount
yky.org
51
Stafford
817 Squire Hill Dr.
4700 Logsdons Meadow
Drive
Crescent
Springs
Liberty
Township
James
Votruba
President's Office
Connie
Ward
Wiesman
n
Willenbor
g
Williamso
n
Alice
Sparks
Chris
Jim
Jack
Ken
KY
41017
45011
AC 800B
OH
NK
U
41099
9726 Summer Hill Rd
California
KY
41007
3006 Werk Road
Cincinnati
OH
45211
3712 Feldkamp
Cincinnati
OH
45211
2442 Stonewall Trail
Ft. Mitchell
KY
41017
52 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
8593418
379
8596358
855
8598016
043
5135740
695
8593310
243
[email protected]
[email protected]
om
[email protected]
jimwesmann@pepsiamerica
s.com
[email protected]
kwilliamson@HMST
N.com
Norse Athletics Club Organizational Chart
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53
Norse Athletics Club Bylaws
ARTICLE I
NAME
This non-profit organization shall be known as Northern Kentucky University
Norse Athletics Club (commonly referred to as Norse Athletics Club).
ARTICLE II PURPOSES
Section 1.
To unite in an organized effort, the students, parents of past or present students,
faculty, staff, friends and alumni of Northern Kentucky University who wish to
express interest in the University and desire to serve it through their particular
interest in Northern Kentucky University athletic programs.
Section 2.
To solicit financial support for NKU Athletics' operating, scholarship, and capital
needs in accordance with Northern Kentucky University, NKU Foundation,
National Collegiate Athletic Association, and Great Lakes Valley Conference
policies and procedures.
Section 3.
To uphold the aims and policies of athletics for Northern Kentucky University,
the National Collegiate Athletic Association, and the Great Lakes Valley
Conference.
Section 4.
To encourage the attendance at, and participation in, Northern Kentucky
University Athletic activities.
ARTICLE III MEMBERSHIP
Section 1.
Any student, parent of present or past student, member of the faculty or staff,
alumnus, or friend of Northern Kentucky University who has a particular interest
in the athletic programs of the University and their growth may be a member of
the Norse Athletics Club.
Section 2.
A member in good standing is a person or business which makes an annual
contribution to the Norse Athletics Club in support of NKU Athletics. Levels of
giving will be determined annually by the Norse Athletics Club Board of
Directors. The Norse Athletics Club operates on a fiscal year starting July 1 and
ending June 30 of the following year.
The Board of Directors shall meet on a monthly basis.
Section 3.
ARTICLE IV GOVERNMENT
Section 1.
The government of the Norse Athletics Club shall be vested in its Director and the
Board of Directors.
Section 2.
The Director of the Norse Athletics Club shall be an appointed employee of
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Northern Kentucky University Athletics, responsible to the Director of Athletics,
and responsive to the Vice President for Student Affairs and the Vice President
for University Advancement. The Director shall be expected to be representative
of and responsive to the needs and interests of the Norse Athletics Club Board of
Directors.
ARTICLE V DIRECTORS
Section 1.
The Board of Directors shall consist of persons interested in taking an active,
leadership role in the direction of the Norse Athletics Club.
These Directors shall be elected from nominees submitted by the Nominating
Committee or persons nominated from the floor, provided the consent of any such
person has been obtained in advance. The Nominating Committee shall make
every effort to seek representation on the Board of Directors from throughout the
counties of Northern Kentucky as well as south central Ohio and southeastern
Indiana, using student enrollment and alumni residential figures provided by the
University as a guide. The Nominating Committee shall solicit prospective
candidates from the University President, Director of Athletics, and coaching
staff, as well as their own business and personal contacts in forming its slate of
nominees.
Each Director shall:
1)
2)
3)
4)
attend meetings of the Norse Athletics Club Board of Directors
serve on committees of the Norse Athletics Club
contribute annually to the Norse Athletics Club and its special
projects
promote the best interest of Northern Kentucky University
Athletics in the community
The Vice President for Student Affairs shall serve as a Director of the
Norse Athletics Club ex-officio and shall serve on the Board for the
duration of his/her employment as Vice President for Student Affairs at
Northern Kentucky University.
The Director of Athletics shall serve as a Director of the Norse Athletics
Club ex-officio and shall serve on the Board for the duration of his/her
employment as Director of Athletics at Northern Kentucky University.
The Chair of the Athletic Council shall serve as a Director of the Norse
Athletics Club ex-officio and shall serve on the Board for the duration of
his/her term as Chair of the Athletic Council at Northern Kentucky
University.
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55
One member of the Board shall be a Northern Kentucky University
student, and shall be appointed by the Athletic Director to represent the
student body’s interests.
One member of the Board shall be a Northern Kentucky University
Alumni Council representative, and shall be appointed by the Director of
Athletics to represent the alumni interests.
The Norse Athletics Club Director shall serve as a member of the Board of
Directors of the Norse Athletics Club ex-officio and shall serve on the
Board for the duration of his/her employment at Northern Kentucky
University. He/she shall coordinate the activities of the Norse Athletics
Club so as to conform to the policies, procedures, and goals of the NCAA,
GLVC, and University.
Ex-officio members of the Board of Directors shall have the privilege of
representing their particular interests in Board discussions, but shall not
have voting power.
Section 2.
It is the responsibility of the Board of Directors to approve and oversee all
fundraising activities, and to insure that acquisition of all revenues and payment
of expenditures occur according to established policies and procedures of the
University and/or the Northern Kentucky University Foundation, Inc. The chain
of approval for all such actions which requires University approval is as follows:
Board of Directors to Norse Athletics Club Director to Director of Athletics to
Vice President for Student Affairs to President of the University. All by-law
changes are effective upon approval by the President of the University.
Section 3.
A vacancy on the Board of Directors may be temporarily filled by the Board until
a successor shall be elected or until the President of Northern Kentucky
University shall appoint a replacement for any vacancy among the institutional
representatives.
Section 4.
Monthly meetings shall be held at the call of the President of the Norse Athletics
Club at the place and date specified in the call. Special meetings of the Board
may be called by the President of the Norse Athletics Club, and shall be called
upon the written request of one-third or more member of the Board. Notice of the
time, place, and, in the case of a special meeting, the purpose thereof, shall be
mail, email, or facsimile by the Director of the Norse Athletics Club to each
member of the Board not less than five (5) calendar days before the date specified
for such meeting. Such notice shall be by mail, email, or facsimile to each
member at his/her address (last recorded with the Secretary.)
Section 5.
Each Director shall be entitled to one vote, to be cast in person and not by proxy.
Any proposal to come before the Board shall be deemed to be adopted upon the
affirmative vote of the majority of the Directors present and voting.
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Section 6.
Business relationships should not exist between the Norse Athletics Club and its
Directors, the officers of the Board, its staff or members of the immediate families
of any of the foregoing. In instances where a business relationship exists between
any of the foregoing, (a) the facts and circumstances of each such business
relationship shall be disclosed annually to the Board, and (b) the affected Director
or officer shall remove himself/herself from any vote or use of his/her authority as
a Director or officer that could further any such business relationship.
ARTICLE VI OFFICERS
Section 1.
The officers of the Norse Athletics Club shall consist of a Chairman of the Board,
President, Vice President - Membership, Vice President - Corporate Partners,
Vice President - Projects(Fund raising),Vice President - Projects(Friend raising),
and Vice President - Major Gifts, all of whom shall be elected from the Board of
Directors. Also, assistant vice presidents will be elected for the following
positions: Major Gifts, Corporate Partners, and Membership. Said officers,
excluding the Chairman of the Board, shall be elected to serve for terms of two
(2) years and until their successors shall have been elected. Upon the completion
of the President's term, he/she will assume the responsibilities as Chairperson of
the Board. Upon the first year of completion of the assistant level directors, they
will then follow up as the vice presidents. All officers shall be elected from
nominees submitted by the Nominating Committee or persons nominated from the
floor, provided the consent of the nominated person has been obtained in advance.
Election procedures shall conform to those described in Article VII, Section 2.
Section 2.
Any officer may be removed from office by the affirmative vote of not less than
two-thirds (2/3) of the members of the board.
Section 3.
A.
CHAIRMAN OF THE BOARD shall serve as a member of and advisor to
the Executive Committee.
B.
PRESIDENT shall preside at all meetings of the Norse Athletics Club and
shall act as chair of the Board. The President shall be an ex-officio
member of all committees, except the Nominating Committee. The
President shall perform such duties as usually pertain to such office or as
may from time to time to assigned to him/her by the Board. The President
shall be directly responsible to the Board and shall report to the Board all
important matters pertaining to the welfare of the Norse Athletics Club.
C.
VICE PRESIDENT - MEMBERSHIP shall, in the absence or incapacity
of the President, perform the duties of that position. The Vice President Membership shall be responsible for the overall development and
direction of the Norse Athletics Club Annual Fund Drive, which shall be
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57
conducted in accordance with the policies and procedures of the
University and its Foundation.
D.
VICE PRESIDENT - CORPORATE PARTNERS shall, in the absence or
incapacity of the Vice President - Membership, perform the duties of that
position. The Vice President - Corporate Partners shall be responsible for
the overall development and direction of the Norse Athletics Club
Corporate Partners Program, which shall be conducted in accordance with
the policies and procedures of the University and its Foundation.
E.
VICE PRESIDENT - PROJECTS shall be responsible for such projects as
the Board deems appropriate. This position will have two V.P.’s. One will
be responsible for fund raisers (golf outing, women’s walk) and the other
for friend raisers (Meet the Norse, Tip-Off Luncheon, and Hall of Fame
Inductions)
F.
VICE PRESIDENT - MAJOR GIFTS shall be responsible for overall
development and direction of the Norse Athletics Major Gifts program,
which shall be conducted in accordance with the policies and procedures
of the University and its Foundation.
ARTICLE VII.
Section 1.
COMMITTEES OF THE BOARD OF DIRECTORS
The EXECUTIVE COMMITTEE shall consist of all officers of the Norse
Athletics Club, NKU's Director of Athletics, and the Norse Athletics Club
Director. The President shall be the Chair of the Executive Committee and said
Committee shall have and exercise such authority as may be delegated to it by the
Board of Directors in the management of the Norse Athletics Club; it shall
maintain a continuous surveillance of the business and other affairs, plan and
promote the activities of the Norse Athletics Club and shall have all powers of the
Board of Directors between meetings of the Board.
The Executive Committee shall also meet on a monthly basis one week prior to
the Board of Directors meetings. Additional meetings may be called at the
pleasure of the Chair.
A Quorum for conduct of meetings of the Executive Committee shall consist of a
majority of members.
Section 2.
APPOINTMENT AND TENURE OF STANDING COMMITTEES. The
President shall appoint annually standing committees and such special committees
as may be authorized by the Board for such period as may be necessary.
Committee members shall serve until the designation of their successors, except
as otherwise provided herein. The chair of each committee shall be a member of
the Board. Other committee members may be appointed from among the
membership and, with the exception of ex-officio members and consultants, shall
58 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
be entitled to vote at committee meetings.
A.
NOMINATING COMMITTEE. The nominating committee shall be a
standing committee of the Norse Athletics Club. The President shall
appoint annually three (3) members from among the members of the
Board, one of whom shall be designated as chair. This committee shall
have responsibility for nominating candidates for those directorships on
the Board required to be filled at the annual meeting and any additional
vacancies then existing, and for the various offices of the Board. It shall
evaluate the participation of members of the Board who are eligible for
reelection; analyze the composition of the Board and future needs; solicit,
evaluate, recruit, and select candidates to serve as directors; and nominate
one candidate for each directorship to be filled for the coming year.
A list of nominees for director shall be presented to the membership of the
Norse Athletics Club at its annual election meeting and a list of nominees
for officers for the Board shall be presented to the Board at its annual
election meeting. The Nominating Committee shall also make
recommendations to the Board for filling vacancies which occur between
annual meetings.
B.
MEMBERSHIP COMMITTEE. The Membership Committee shall be a
standing committee of the Norse Athletics Club. The President shall
appoint annually committee members from among the members of the
Board. The Vice President - Membership shall serve as chair.
This committee shall have responsibility for developing and directing a
comprehensive annual membership giving program for NKU Athletics,
including a membership renewal campaign as well as the compilation of a
new member prospect list, cultivation of members and prospective
members, solicitation of prospects, and any other effort required to solicit
individual memberships.
C.
CORPORATE PARTNERS COMMITTEE. The Corporate Partners
Committee shall be a standing committee of the Norse Athletics Club.
The President shall appoint annually committee members from among the
members of the Board. The Vice President - Corporate Partners shall
serve as chair.
This committee shall have responsibility for developing and directing a
comprehensive sales program for Corporate Partnerships with NKU
Athletics, including the compilation of a prospect list, cultivation of
prospects, solicitation of prospects and any efforts required to maintain
Corporate Partners.
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59
D.
MAJOR GIFTS COMMITTEE. The Major Gifts Committee shall
be a standing committee of the Norse Athletics Club. The President shall
appoint annually committee members from among the members of the
Board. The Vice President - Major Gifts shall serve as chair.
This committee shall have responsibility for developing and directing a
comprehensive gifts program with NKU athletics, including the
compilation of a prospect list, cultivation of prospects, solicitation of
prospects and any efforts required to solicit major gifts.
E.
MARKETING COMMITTEE. The Marketing Committee shall be a
standing committee of the Norse Athletics Club. The President shall
appoint annually committee members from among the members of the
Board. The President will appoint a chair.
This committee shall have the responsibility for developing and directing a
comprehensive marketing and promotion plan for the Norse Athletics
Club including cultivation of prospective members at home athletics
events (President guests), fund and friend raising events (hospitality, Meet
The Norse Night), and Northern Kentucky Chamber of Commerce events.
This committee will work closely with the Membership, Corporate
Partners and Major Gifts Committee and the Norse Golf Outing and
Women’s Walk committees to advance the visibility and viability of the
Norse Athletics Club.
ARTICLE VIII.
OPERATING PROCEDURES
Section 1.
All funds raised in support of intercollegiate athletics must be deposited in a
restricted account in the University Foundation and be designated the Norse
Athletics Club Account.
Section 2.
Funds raised in support of a specific sport may be earmarked for that sport
exclusively.
Section 3.
Administrative control of the funds will be under the auspices of the University at
all times. Expenditure requests must be approved by the Director of Athletics and
the University Vice President for Student Affairs.
Section 4.
Regular reports on the collection and expenditure of funds will be made available
to any and all responsible groups.
Section 5.
All fiscal procedures must be in accordance with regular University accounting
practices.
Section 6.
Regulations of all affiliated associations (i.e. NCAA, GLVC) will govern all
decisions, procedures, and policies.
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ARTICLE IX AMENDMENTS
Section 1.
These by-laws may be amended at any Board meeting by a majority vote of all
members of the Board of Directors, provided that all members of the Board shall
have a two (2) week prior written notice of such meeting plainly stating the
amendment to be considered.
ARTICLE X DISSOLUTION
Should the Norse Athletics Club ever be dissolved by either voluntary or
involuntary action, all funds on hand at the date of dissolution shall immediately
be paid to and become property of the NKU Foundation, Inc., to be used by it for
the general purpose of said Foundation.
ARTICLE XI SPHERE OF ACTIVITY
Northern Kentucky University Athletics, as a member of the NCAA, shall adhere
fully to their constitution, by-laws, rules, regulations and procedures. Selection of
student-athlete recipients and the general management of the University's athletic
program shall be under the direction of the Athletic Department. The policies of
the Norse Athletics Club shall be consistent with those of the University as the
University is responsible for the actions per Article 2.1 of the NCAA Constitution
to wit:
Article 2.1 Principle of Institutional Control and Responsibility
2.1.1 Responsibility for Control. It is the responsibility of each member
institution to control its intercollegiate athletics program in compliance with the
rules and regulations of the Association. The institution’s chief executive officer
is responsible for the administration of all aspects of the athletics program,
including approval of the budget and audit of all expenditures.
Scope of Responsibility. The institution’s responsibility for the conduct of its
intercollegiate athletics program includes responsibility for the actions of its staff
members and for the actions of any other individual or organization engaged in
activities promoting the athletics interests of the institution.
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61
Compensation for Outstanding Achievement
Following is recommendations for outstanding achievement of Northern Kentucky University
athletics’ teams.
Rating Category
Sports Category
A
A
B
B
B
B
B
C
C
C
C
C
C


Men’s Basketball
Women’s Basketball
Men’s Baseball
Women’s Volleyball
Men’s Soccer
Women’s Soccer
Women’s Softball
Men’s Cross Country
Women’s Cross Country
Men’s Golf
Women’s Golf
Men’s Tennis
Women’s Tennis
Rating Category is based on the present sport tier system.
Coaches will receive only the highest award, excluding National Coach of the Year.
Award Categories
NCAA National Championship – Head Coach
NCAA National Finalist – Head Coach
NCAA Final Four
NCAA National tournament* - Head Coach
National Coach of the Year
A
B
C
4,000
3,000
2,000
1,500
1,000
3,000
2,000
1,500
1,000
1,000
2,000
1,000
750
500
1,000
* Team advances past the regional tournament to the national tournament.
Effective: 2001-02
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Approval of Fund Raising Activities
Policy for Soliciting, Accepting, and Processing Gifts from Private Sources
The University will actively solicit support from private sources so long as the gifts requested
and received can be justified as directly supporting the legitimate programs and activities of the
University consistent with the University mission, goals, and objectives.
A gift is defined as a gratuitous transfer of any kind of property, real or personal, which may be
contributed for any restricted or unrestricted purpose by donors from the private sector
(individuals, partnerships, foundations, corporations, and non-governmental organizations). A
gift may take the form of cash, securities, gifts-in-kind, bequests, insurance policies, trusts and
annuities.
All fund raising programs shall be initiated by NKU upon approval by the Vice President for
University Advancement. All offices of NKU including faculty, staff, students, student
organizations and ancillary support units have the responsibility of coordinating and
clearing all fund raising from private sources before-the-fact with the Office of University
Development, with exception of grant/contract requests that which are submitted to the Office of
Research Grants and Contracts via the standard NKU procedures.
Provided is the form to be used to apply for permission to conduct private fund raising activities.
Complete the form and submit to Kurt Moeller.
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63
NKU Foundation, Inc.
Recordkeeping Guidelines for Gifts-in Kind
Hotel Rooms/Banquet Services, etc.
Contributed by
Dates facilities and/or services provided
Used by
Purpose of use
Value of quid pro quo
Value of contribution (net of quid pro quo)
Method of determining value
Consumable products
Contributed by
Description of product provided
Dates provided or consumed
Purpose of use
Value of quid pro quo
Value of contribution (net of quid pro quo)
Method of determining value
Equipment Use
Contributed by
Description of equipment use provided
Date of period provided
Purpose of use
Value of quid pro quo
Value of contribution (net of quid pro quo)
Method of determining value
Professional Services
Contributed by
Description of services provided
Dates provided
Purpose of use of services
Value of quid pro quo
Value of contribution (net of quid pro quo)
Method of determining value
There may be other types of gifts-in kind not specifically anticipated by these guidelines. The basic
elements of recordkeeping which apply to all such gifts are:
Who contributed
What was contributed
When was it contributed
Institutional purpose served
Value of quid pro quo
Value of contribution (net of quid pro quo)
Method of determining value
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NKU Foundation, Inc.
Recordkeeping Guidelines for Gifts-in Kind
Recordkeeping Guidelines
The following recordkeeping guidelines are recommended by NKU Foundation management for certain
gifts-in-kind:
Meals
Contributed by
Date provided
Place provided
Purpose, including who attended
Number of meals provided
Value of quid pro quo
Value of contribution (net of quid pro quo)
Method of determining value
Use of automobiles
Contributed by
Make and Model
Usage log, including
Dates of use
Purpose of use
Used by
Travel to/from
Mileage begin/end
Period of use or total mileage
Value of quid pro quo
Value of contribution (net of quid pro quo)
Method of determining value
Airline Tickets
Contributed by
Number of tickets
Dates of use
Travel to/from
Used by
Purpose of use
Value of quid pro quo
Value of contribution (net of quid pro quo)
Method of determining value
Mobile Phones
Contributed by
Dates or period provided
Number of phones provided
Number of airtime minutes provided
Purpose of use
Value of quid pro quo
Value of contribution (net of quid pro quo)
Method of determining value
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65
NKU Foundation, Inc.
Recordkeeping Guidelines for Gifts-in Kind
Background
CASE Management Reporting Standards describes gifts-in –kind as follows:
“Gifts-in-kind are non-cash donations of materials or long lived assets. Gifts of materials or long-lived
assets that serve the purpose of the institution should be reported at the face (fair market) value. Gifts-inkind might include such items as equipment, software, printed materials, food or other items used for
hosting dinners, etc. For items such as equipment or software, report the educational discount value – that
is, the value the institution would have paid had it purchased the item outright from the vendor.”
CASE Management Reporting Standards describes certain quid pro quo transactions as follows:
“The IRS defines a quid pro quo gift as a payment made partly as a contribution and partly in
consideration for goods and services provided to the payer by the donor organization. The value of the
benefits, or premiums the donor receives is a key factor in determining the amount of the actual gift. The
IRS tax rules on quid pro quo contributions provide guidance on this issue.
For quid pro quo contributions, report only the amount of the contribution that exceeds the value of the
benefits the donor receives from the institution in return for the gift. For such contributions, these
standards follow the IRS tax rules regarding tax deductibility of quid pro quo contributions.”
“A… gift…is donated in nature; it is bestowed voluntarily and without expectation of any tangible
compensation. A contract carries an explicit quid pro quo relationship between the source and the
institution. Reports…should not include contract revenue.”
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Signage Policy
In an effort to increase funding for the operating and scholarship budgets for the respective
sports programs, the following guidelines have been established for coaching staff members to
sell signage. Each athletics staff member may sell venue signage, excluding lighted signage, to
be placed in Regents Hall, Friendship Baseball Field, the Frank Ignatius Grein Softball Complex,
NKU Soccer Complex and Joyce E. Yeager Tennis Complex & NKU Soccer Complex
1.
Before prospective businesses or individuals can be contacted, athletics staff is
required to request in writing prior approval from the Associate Athletic Director
for External Operations in consultation with the Office of University
Development.
2.
The location, specifications, i.e., type, size and copy, and cost of each sign will be
determined by the Associate Athletic Director for External Operations in
consultation with the Director of Athletics.
3.
The length of each signage contract will correspond with the regular university
fiscal calendar of July 1 to June 30.
4.
The Associate Athletic Director for External Operations will be responsible for
overseeing the ordering, installing and maintaining the signage in accordance with
this policy and University regulations.
5.
The entire revenue, less cost to make or update each sign, will accrue to the
respective sport program. The revenue will be divided with at least 50% of each
transaction designated toward the respective sport scholarship budget and the
remaining percent of funds will be placed in the respective sport operating budget.
6.
The appropriate approval, contract and other pertinent forms must be completed
before the revenue will be released to the respective sport scholarship and
operating budgets.
The length and terms of this policy will be determined by the Director of Athletics in
consultation with the Vice President of Student Affairs and the Office of University
Development.
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67
Norse Athletics Club Signage Specifications
Venue signage at Northern Kentucky University sporting events provides businesses or
individuals with a unique advertising opportunity. Signage provides highly visible
advertising for a business or service year-round. The revenue generated will be used to
supplement scholarship and operating budgets of the NKU Intercollegiate Athletic
Program.
Regents Hall ($1,000)
3’ x 4’ Maximum 4-color with logo and copy
Bill Aker Baseball Complex ($600)
3’ x 4’ Maximum 4-color with logo and copy
Frank Ignatius Grein Softball Field ($600)
3’ x 4’ Maximum 4-color with logo and copy
Soccer Field ($1,000)
3’ x 4’ Maximum 4-color with logo and copy
The Joyce Yeager Tennis Complex ($500) 3’ x 4’ Maximum 4-color with logo and copy
3 Signage Package ($2,200)
3 of the above venues at a discounted price
4 Signage Package ($2,600)
4 of the above venues at a discounted price
NKU’s Associate Athletic Director for External Operations must approve all signage
logo and copy.
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David Lee Holt NKU Athletics Hall of Fame
By-Laws
ARTICLE I
NAME
The official name of this organization is "The David Lee Holt NKU Athletics Hall of Fame".
ARTICLE II
PURPOSE
The purposes of the David Lee Holt NKU Athletics Hall of Fame are:
1.
To honor and give lasting recognition to former student-athletes and other
individuals who have distinguished themselves in the field of athletics, either by
virtue of their performance on the athletic teams representing the University or by
outstanding contributions on behalf of NKU Athletics.
2.
To promote continuing interest in the Northern Kentucky University Athletics
program by reminding the public, through announcements and displays, of those
individuals instrumental in the development and success of NKU's athletic
traditions.
ARTICLE III
HALL OF FAME COMMITTEE
After induction of Charter members into the Athletic Hall of Fame, the Hall of Fame Committee
will determine policy and select future members.
Section 1 Hall of Fame Committee Membership:
The Committee will consist of 15 members, all with voting privileges:
1.
NKU Athletics Director, ad hoc
2.
NKU Sports Information Director, ad hoc
3.
NKU Faculty Athletics Representative, ad hoc
4.
NKU Alumni Director or Alumni Office representative
5.
NKU Alumnus - more than 10 years since leaving the University as a
student
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69
6.
NKU Alumnus - less than 10 years since leaving the University as a
student
7.
Chairperson or member of the NKU Athletic Council
8.
NKU Foundation Representative
9.
Current NKU Student-Athlete Representative
10.
Norse Athletics Club President or Representative
11.
Media Representative
12.
Prior Hall of Fame Recipient
13.
At-Large
14.
At-Large
15.
At-Large
The three (3) At-Large Representatives will be chosen to maintain overall diversity in committee
membership.
Section 2 Committee Chair
1.
The Athletics Director may serve as the chair of the committee, or may appoint another
committee member as chair.
Section 3 Selection of Committee Members:
1.
The three (3) ad hoc members serve as long as they hold their position. The other twelve
(12) members serve four year terms, with six (6) terms expiring after each biennial
induction. The Athletics Director, based on appropriate input from constituent groups,
will recommend committee appointments to the University President, who shall
appoint the committee.
2.
Members may serve two consecutive four-year terms and can be reappointed
subsequently after a two-year absence from the committee.
Section 4 Meetings:
1.
Meetings will be called by the Chairperson.
70 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
Section 5 General Restriction:
1.
No one shall be eligible for selection to the Hall of Fame while serving on the Hall of
Fame Committee.
ARTICLE IV
QUALIFICATIONS FOR MEMBERSHIP IN THE ATHLETICS HALL OF FAME
Section 1 Qualifications of Student-Athletes:
1.
An athlete becomes eligible for nomination to the Hall of Fame five (5) years after
leaving Northern Kentucky University as a student.
2.
An athlete must have graduated or left NKU "in academic good standing".
3.
An athlete must have participated in the athletics program a minimum of two years.
Section 2 Qualifications of Others:
1.
Individuals who have had an outstanding career and have had a direct and significant
impact on NKU's athletics program are eligible for consideration.
2.
A NKU staff or faculty member is not eligible for consideration until his/her direct
service to the intercollegiate athletics program is ended.
Section 3 General Qualifications:
1.
While athletic achievement and involvement is of prime importance, moral character and
good citizenship of student candidates during both undergraduate and post-graduate years
are to be considered.
Section 4 General Qualifications:
1.
At no time will former student-athletes comprise less than 75% of the total Hall of Fame
membership.
ARTICLE V
SELECTION OF MEMBERS OF ATHLETICS HALL OF FAME
Section 1 Number of Selections:
1.
A maximum of six (6) Charter member inductees will be made the first year.
2.
A maximum of six (6) inductees will be presented biennially, thereafter.
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71
Section 2 General Nomination Guidelines:
1.
There shall be no limit set on the number of times a person may be nominated for the
Hall of Fame.
2.
Anyone may submit nominations in writing to the Athletic Director either on the official
nomination form or in a letter. The nominator shall provide sufficient information
documenting the nominee's qualifications.
Section 3 Voting Guidelines:
1.
A nominee must receive a two-thirds majority of the voting members of the Hall of Fame
Committee to be selected into the NKU Athletics Hall of Fame.
2.
If the number of nominees who receive a two-thirds majority vote is more than six, a
second ballot will be used to determine the inductees.
Section 4 Waiver Guidelines:
1.
Selection criteria and other guidelines for student-athletes and other individuals may be
waived by a 75% vote of the Hall of Fame Committee when exceptional circumstances
warrant.
ARTICLE VI
ANNOUNCEMENT AND RECOGNITION OF
ATHLETICS HALL OF FAME INDUCTEES
Section 1 General Announcement Guidelines:
The announcement of those selected for induction into the Hall of Fame shall be made in a
special release to the news media and university community by the Sports Information Director.
Section 2 General Induction Guidelines:
1.
All inductees will be inducted at an appropriate ceremony or other special event approved
by the Hall of Fame Committee.
2.
Induction ceremonies will be held during basketball season.
Section 3 General Award Guidelines:
1.
Two identical plaques shall be made to honor each inductee. One plaque will be
presented to the inductee and one plaque will be on prominent display in a special place
designated for Hall of Fame plaques.
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ARTICLE VII
SPECIAL AWARDS
The Hall of Fame Committee may, by a two-thirds vote, institute other awards to individuals or
organizations whose involvement or commitment to the NKU Athletics program merits
recognition.
ARTICLE VIII
AMENDMENTS
These Bylaws may be amended at any time by a two-thirds vote of the Hall of Fame Committee
and the approval of the President of the University.
9-00
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73
David Lee Holt NKU Athletics Hall of Fame
Sponsored by the Norse Athletics Club
Nomination Form
The Hall of Fame was instituted to honor and give lasting recognition to former student-athletes
and other individuals who have distinguished themselves in the field of athletics, either by virtue
of their performance on the athletic teams representing the University or by outstanding
contributions on behalf of NKU Athletics.
Eligibility -- Student Athletes
Former student-athletes are eligible five years after leaving from Northern Kentucky University.
They must have graduated or left in academic good standing.
Eligibility -- Others
Individuals who have had an outstanding career and have had a direct and significant impact on
Northern Kentucky University's athletics program are eligible for consideration. NKU staff and
faculty are eligible when their tenure in office is ended.
Nominee's Name:___________________________________________________
Nominee's Home Address:____________________________________________
___________________________________________________________________
Nominee's Home Phone Number __________________________
Nominee's Work Phone Number __________________________
Category:
_______ Former Student-Athlete
_______ Other
Please enclose a summary on one typewritten page describing why you believe this individual is
deserving of induction into the David L. Holt NKU Athletics Hall of Fame.
Please provide information about yourself below:
Nominated by: _______________________________ Phone:______________
Address:_______________________________City:______________________
State:________________ Zip Code: _____________________
Nominations are due to NKU's Athletics Director at least 10 days prior to the nomination committee's
meeting in October.
Return to:
Scott Eaton, Athletics Director, Northern Kentucky University, 500 Nunn
Drive, Highland Heights, KY 41099 859.572.6089 (fax); 859.572.5631 (office)
74 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
Other Important Campus Phone Numbers
(AREA CODE 859)
Admissions……………………………………………………………………….572-5220
African American Student Affairs………………………………………………..572-6684
Athletic Training Room…………………………………………………………..572-5118
Baptist Student Union…………………………………………………………….572-5955
NKU Bookstore…………………………………………………………………..572-5141
Campus Recreation……………………………………………………………….572-5197
Career Development Center……………………………………………………...572-5680
Disability Services Center………………………………………………………...572-5180
Health, Counseling and Prevention Services……………………………………..572-5650
Information Technology………………………………………………………….572-6911
Learning Assistance Center……………………………………………………....572-5475
Latino Student Affairs…………………………………………………………….572-6013
Parking Office……………………………………………………………………572-5505
Registrar…………………………………………………………………………..572-5556
Residential Life/Housing…………………………………………………………572-6018
Steely Library…………………………………………………………………….572-5456
Student Financial Assistance……………………………………………………..572-5143
Student Life……………………………………………………………………….572-6514
Student Support Services…………………………………………………………572-5138
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75
Master Calendar of Athletic
Events, Activities and Academic Information
2009-2010
DAY
DATE
TIME
TEAM
OPPONENT/EVENT
LOCATION
Monday
August 2, 2010
10:00am
Monday-Fri
August 2, 2010
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
all
Regents Hall Floor rerufacing
Monday
August 9, 2010
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
August 9, 2010
11:45am
Support Staff Meeting
BOK133M
Tuesday
August 10, 2010
3:00pm
Support Staff
AC Executive
Committee
AC Executive Committee meeting
BOK133M
Saturday
August 14, 2010
7:00pm
M&WCC
16th Annual Brian Rohne 5K
Home
Saturday
August 14, 2010
8:00am
Fall Sports
Fall Sport Physicals
BOK
Sunday
August 15, 2010
all
Fall sports move in day-Residence Halls
Monday
August 16, 2010
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Friday
August 20, 2010
4:00pm
WSO
Ohio University (Exhibition)
Away
Saturday-Sun
August 21, 2010
9:00am
all
Freshman move in date for Residence Halla
Sunday
August 22, 2010
6:00pm
All
Student-Athlete Welcome Back
Sunday
August 22, 2010
WSO
Univeristy of the Cumberlands (Exhibition)
Home
Monday
August 23, 2010
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
August 23, 2010
All
Fall semester begins
Tuesday
August 24, 2010
10:00am
Staff
Athletic Staff Meeting
Monday
August 24, 2010
5:30pm
Winter & Spring
Winter/Spring Sport Physicals
Tuesday
August 24, 2010
3:00pm
Athletic Council
AC meeting
SU 108
Friday
August 27, 2010
6:00pm
WSO
Tiffin (Scrimage)
Home
Sunday
August 29, 2010
10:00am
WSO
Alumni Game-Annual exemption
Home
Monday
August 30, 2010
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
August 30, 2010
All
Last day to drop w/ full refund
Friday
September 3, 2010
5:00pm
WSO
Findlay
Home
Friday
September 3, 2010
7:30pm
MSO
Findlay
Home
Friday-Sat
September 3, 2010
VB
U of Tampa Tournament
Away
Saturday-Mon
September 4, 2010
WGO
Ferris State Inv.
Away
Sunday
September 5, 2010
2:30pm
MSO
Southern Indiana*
Home
Sunday
September 5, 2010
Noon
WSO
Southern Indiana*
Home
Monday
September 6, 2010
ALL
Labor Day-University Closed
Tuesday
September 7, 2010
Adm. Staff
Athletic Administrative Staff Meeting
Tuesday
September 7, 2010
11:45am
Support Staff
Support Staff Meeting
BOK133M
Tuesday
September 7, 2010
7:00pm
VB
Mount St. Joseph
Home
Tuesday
September 7, 2010
all
1st grade check
Wednesday
September 8, 2010
10:00am
Staff
Education Meeting
Wednesday
September 8, 2010
7:00pm
VB
Charleston
Home
Friday
September 10, 2010
MSO
Bellarmine*
Away
Friday
September 10, 2010
VB
NKU Tournament
Home
Friday
September 10, 2010
WSO
Bellarmine*
Away
Saturday
September 11, 2010
M&WCC
31st annual Queen City Invational
Away
10:00am
10:00am
76 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
SU302
BOK133M
SU302
Saturday
September 11, 2010
VB
NKU Tournament
Home
Sunday
September 12, 2010
2:30pm
MSO
Kentucky Wesleyan*
Home
Sunday
September 12, 2010
Noon
WSO
Kentucky Wesleyan*
Home
Monday
September 13, 2010
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
September 13, 2010
ALL
Last day to drop w/o showing on transcript
Tuesday
September 14, 2010
7:00pm
VB
West Virginia State
Home
Friday
September 17, 2010
5:00pm
MSO
Indianapolis*
Home
Friday
September 17, 2010
7:00pm
VB
Southern Indiana*
Away
Friday
September 17, 2010
7:30pm
WSO
Indianapolis*
Home
Saturday
September 18, 2010
3:00pm
VB
Kentucky Wesleyan*
Away
Saturday-Mon
September 18, 2010
WGO
Southern Indiana Inv.
Away
Sunday
September 19, 2010
2:00pm
all
Soccer Field Dedication
Home
Sunday
September 19, 2010
2:30pm
WSO
Ashland
Home
Sunday
September 19, 2010
Noon
MSO
Ashland
Home
Monday
September 20, 2010
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Tuesday
September 21, 2010
10:00am
Staff
Athletic Staff Meeting
SU302
Tuesday
September 21, 2010
7:00pm
VB
Georgetown
Home
Friday
September 24, 2010
7:00pm
Friday
September 24, 2010
Friday
September 24, 2010
Saturday
September 25, 2010
11:00am
Saturday
September 25, 2010
Saturday
September 25, 2010
Saturday-Sun
VB
Missouri Baptist
Away
MSO
Wisconsin Parkside*
Away
WSO
Wisconsin Parkside*
Away
VB
William Jewel
Away
3:00pm
VB
Maryville*
Away
8:00pm
M&WCC
Memphis Twilight Meet
Away
September 25, 2010
WGO
Midwest Shootout (NKU)
Home
Sunday
September 26, 2010
MSO
St. Joseph's*
Away
Sunday
September 26, 2010
WSO
St. Joseph's*
Away
Monday
September 27, 2010
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
September 27, 2010
ALL
2nd grade check
Friday
October 1, 2010
5:00pm
MSO
Illinois-Springfield*
Home
Friday
October 1, 2010
7:00pm
VB
Drury*
Home
Friday
October 1, 2010
7:30pm
WSO
Illinois-Springfield*
Home
Friday
October 1, 2010
Noon
ALL
NAC Golf Outing
AJ Jolly
Saturday
October 2, 2010
3:00pm
VB
Rockhurst*
Home
Saturday
October 2, 2010
9:00am
Away
Saturday-Mon
October 2, 2010
Sunday
October 3, 2010
Sunday
October 3, 2010
M&WCC
Greater Louisville Classic
WGO
Grand Valley Pre-Nat
Away
11:00am
VB
Robert Morris
Home
2:30pm
WSO
Lewis*
Home
Home
Sunday
October 3, 2010
3:00pm
VB
Urbana
Sunday
October 3, 2010
Noon
MSO
Lewis*
Home
Monday
October 4, 2010
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
October 4, 2010
11:45am
Support Staff
Support Staff Meeting
BOK133M
Tuesday
October 5, 2010
10:00am
Staff
Education Meeting
SU109
Thursday
October 7, 2010
ALL
Application for spring graduation due
Registrar
Friday
October 8, 2010
VB
Lewis*
Away
Friday
October 8, 2010
MSO
Rockhurst*
Away
Friday
October 8, 2010
WSO
Rockhurst*
Away
All
NKU Family Weekend
VB
Wisconsin Parkside*
Friday-Sun
October 8, 2010
Saturday
October 9, 2010
7:00pm
3:00pm
K:\Athletics\Staff handbook\staffhandbook2010-11.docx
Away
77
Sunday
October 10, 2010
MSO
Quincy*
Away
Sunday
October 10, 2010
WSO
Quincy*
Away
Sunday-Tues
October 10, 2010
WGO
MO-St. Louis Inv.
Away
Monday
October 11, 2010
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Friday
October 15, 2010
4:00pm
M&WCC
Royal Cross Country Challenge
Away
Friday
October 15, 2010
4:00pm
M&WCC
Wilmington Fall Classic
Away
Friday
October 15, 2010
5:00pm
WSO
Missouri S&T*
Home
Friday
October 15, 2010
7:30pm
MSO
Missouri S&T*
Home
Friday
October 15, 2010
VB
GLIAC/GLVC Crossover Tournament
Saturday
October 16, 2010
VB
GLIAC/GLVC Crossover Tournament
Saturday
October 16, 2010
ALL
Midterm
Sunday
October 17, 2010
2:30pm
MSO
Drury*
Sunday
October 17, 2010
Noon
WSO
Drury*
Home
Home
Monday
October 18, 2010
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday-Tues
October 18, 2010
ALL
Fall Break
Tuesday
October 19, 2010
10:00am
Staff
Athletic Staff Meeting
SU302
Tuesday
October 19, 2010
7:00pm
VB
Bellarmine*
Away
Friday
October 22, 2010
7:00pm
VB
Indianapolis* (Dig Pink)
Home
Friday
October 22, 2010
MSO
Missouri-St. Louis*
Away
WSO
Missouri-St. Louis*
Away
VB
St. Joseph's*
Home
Friday
October 22, 2010
Saturday
October 23, 2010
Sunday
October 24, 2010
MSO
Maryville*
Away
Sunday
October 24, 2010
WSO
Maryville*
Away
Monday
October 25, 2010
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
All
3rd grade check
7:00pm
MSO
Ohio Dominican
Away
ALL
Halloween Hoopla
BOK
Away
Monday
October 25, 2010
Wednesday
October 27, 2010
Wednesday
October 27, 2010
3:00pm
Friday
October 29, 2010
Friday
October 29, 2010
7:00pm
Saturday
October 30, 2010
Sunday
October 31, 2010
MSO
First Round GLVC Tournament
TBA
Sunday
October 31, 2010
WSO
First Round GLVC Tournament
TBA
Monday
November 1, 2010
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
November 1, 2010
11:45am
Support Staff
Support Staff Meeting
BOK133M
Monday
November 1, 2010
ALL
Last day to drop with a grade of W
Tuesday
November 2, 2010
10:00am
Education Meeting
SU109
Tuesday
November 2, 2010
3:00pm
Staff
AC Executive
Committee
AC Executive Committee meeting
BOK133M
Wednesday
November 3, 2010
ALL
Priority Registration for Spring
Friday
November 5, 2010
Friday-Sun
November 5, 2010
Friday-Sun
November 5, 2010
Saturday
November 6, 2010
10:00am
Saturday
November 6, 2010
3:00pm
VB
Missouri S&T*
Home
Monday
November 8, 2010
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Friday
November 12, 2010
MSO
NCAA Regionals
3:00pm
7:00pm
VB
Illinois-Springfield*
all
Priority Registration Schedule request due
VB
Quincy*
VB
Missouri-St. Louis*
MSO
GLVC Championship
WSO
GLVC Championship
M&WCC
GLVC Championship
Friday
November 12, 2010
WSO
NCAA Regionals
Friday-Sun
November 12, 2010
VB
GLVC Tournament
Saturday
November 13, 2010
MBB
Mt. St. Joseph's
2:00pm
78 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
Away
Home
Away
Home
Monday
November 15, 2010
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
Monday
November 15, 2010
Tuesday
ALL
Final grade Check
November 16, 2010
10:00am
Staff
Athletic Staff Meeting
SU302
Tuesday
November 16, 2010
3:00pm
Athletic Council
AC meeting
SU 104
Thursday-Sun
November 18, 2010
VB
NCAA Regionals
Friday-Sun
November 19, 2010
MSO
NCAA Quarter-Finals
Friday-Sun
November 19, 2010
WSO
NCAA Quarter-Finals
Saturday
November 20, 2010
M&WCC
NCAA Midwest Region Championship
Away
Monday
November 22, 2010
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Tuesday
November 23, 2010
7:00pm
WBB
Georgetown
Home
Wednesday
November 24, 2010
STAFF
University Open, No Classes
Thanksgiving Holiday
noon
BOK133M
Thursday
November 25, 2010
ALL
Friday
November 26, 2010
ALL
Thanksgiving Holiday
Saturday
November 27, 2010
2:00pm
WBB
Wayne State
Home
Monday
November 29, 2010
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Tuesday
November 30, 2010
10:00am
Staff
Education Meeting
SU302
Thursday
December 2, 2010
5:30pm
WBB
Southern Indiana*
Home
Thursday
December 2, 2010
7:45pm
MBB
Southern Indiana*
Home
Thursday-Sat
December 2, 2010
MSO
NCAA Championship
Thursday-Sat
December 2, 2010
WSO
NCAA Championship
Thursday-Sat
December 2, 2010
VB
NCAA Elite Eight
Saturday
December 4, 2010
5:30pm
WBB
Indianapolis* (Pack the BOK!)
Saturday
December 4, 2010
7:45pm
MBB
Indianapolis* (Pack the BOK!)
Home
Saturday
December 4, 2010
noon
M&WCC
NCAA National Championship
Away
Monday
December 6, 2010
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
December 6, 2010
11:45am
Support Staff
Support Staff Meeting
BOK133M
Tuesday
December 7, 2010
7:00pm
MBB
Indiana U.-East
Home
Wednesday
December 8, 2010
7:00pm
WBB
Tiffin
Home
Friday
December 10, 2010
5:00pm
M&W In Track
Golden Flash Gala
Away
Friday
December 10, 2010
ALL
Last day of classes
Saturday
December 11, 2010
2:00pm
WBB
St. Francis
Home
Saturday
December 11, 2010
7:00pm
ALL
Kids' Night Out
Regents Hall
Saturday-Fri
December 11, 2010
ALL
Final Exams
Monday
December 13, 2010
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Tuesday
December 14, 2010
10:00am
Staff
Athletic Staff Meeting
SU302
Saturday
December 18, 2010
Monday
December 20, 2010
Home
Fall Commencement
BOK
Athletic Administrative Staff Meeting
BOK133M
10:00am
Adm. Staff
ALL
Winter Break
1:00pm
MBB
Glenville State
Home
MBB
Quincy*
Away
Friday-Sun
December 24, 2010
Wednesday
December 29, 2010
Sunday
January 2, 2011
Sunday
January 2, 2011
WBB
Quincy*
Away
Monday
January 3, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
January 3, 2011
11:45am
Support Staff
Support Staff Meeting
BOK133M
Tuesday
January 4, 2011
MBB
Lewis*
Away
Tuesday
January 4, 2011
WBB
Lewis*
Away
Thursday
January 6, 2011
5:30pm
WBB
Rockhurst*
Home
Thursday
January 6, 2011
7:45pm
MBB
Rockhurst*
Home
Saturday
January 8, 2011
1:00pm
WBB
Missouri-St. Louis*
Home
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79
Saturday
January 8, 2011
1:00pm
MBB
Missouri-St. Louis*
Home
Monday
January 10, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
January 10, 2011
ALL
Spring semester begins
Tuesday
January 11, 2011
10:00am
Staff
Athletic Staff Meeting
SU302
Thursday
January 13, 2011
5:30pm
WBB
Maryville*
Home
Thursday
January 13, 2011
7:45pm
MBB
Maryville*
Home
Saturday
January 15, 2011
MBB
Wisconsin Parkside*
Away
Saturday
January 15, 2011
WBB
Wisconsin Parkside*
Away
Monday
January 17, 2011
Tuesday
January 18, 2011
Tuesday
ALL
MLK Day-University Closed
Adm. Staff
Athletic Administrative Staff Meeting
January 18, 2011
ALL
Last day to drop w/ full refund
Thursday
January 20, 2011
MBB
Bellarmine*
Away
Thursday
January 20, 2011
WBB
Bellarmine*
Away
Saturday
January 22, 2011
MBB
Kentucky Wesleyan*
Away
Saturday
January 22, 2011
Monday
January 24, 2011
Monday
January 24, 2011
Tuesday
January 25, 2011
Thursday
January 27, 2011
Thursday
Saturday
10:00am
BOK133M
WBB
Kentucky Wesleyan*
Away
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
ALL
1st grade check
10:00am
Staff
Education Meeting
5:30pm
WBB
St. Joseph's*
Home
January 27, 2011
7:45pm
MBB
St. Joseph's*
Home
January 29, 2011
3:00pm
WBB
Illinois-Springfield* (Homecoming!)
Home
10:00am
SU302
Saturday
January 29, 2011
5:15pm
MBB
Illinois-Springfield* (Homecoming!)
Home
Monday
January 31, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
January 31, 2011
ALL
Last day to drop w/o showing on transcript
Thursday
February 3, 2011
MBB
Missouri S&T*
Away
Thursday
February 3, 2011
WBB
Missouri S&T*
Away
Saturday
February 5, 2011
MBB
Drury*
Away
Saturday
February 5, 2011
WBB
Drury*
Away
Monday
February 7, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
February 7, 2011
11:45am
Support Staff
Support Staff Meeting
BOK133M
Tuesday
February 8, 2011
10:00am
Athletic Staff Meeting
SU302
Tuesday
February 8, 2011
3:00pm
Staff
AC Executive
Committee
AC Executive Committee meeting
BOK133M
Thursday
February 10, 2011
5:30pm
WBB
Kentucky Wesleyan*
Home
Thursday
February 10, 2011
7:45pm
MBB
Kentucky Wesleyan* (All Academic night)
Home
Friday
February 11, 2011
1:00pm
M&W In Track
Hoosier Hills
Away
Friday
February 11, 2011
ALL
Hall of Fame induction
BOK
Saturday
February 12, 2011
5:30pm
WBB
Bellarmine*
Home
Saturday
February 12, 2011
7:45pm
MBB
Bellarmine*
Home
Sunday
February 13, 2011
Noon
M&W In Track
Labor of Love
Home
Monday
February 14, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
February 14, 2011
all
2nd grade check
Thursday
February 17, 2011
MBB
Indianapolis*
Thursday
February 17, 2011
WBB
Indianapolis*
Away
Friday-Sun
February 18, 2011
SB
Alabama Huntsville
Away
Saturday
February 19, 2011
M&W In Track
Kent State Open
Away
Saturday
February 19, 2011
MBB
Southern Indiana*
Away
Saturday
February 19, 2011
WBB
Southern Indiana*
Away
Monday
February 21, 2011
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
9:00am
10:00am
80 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
Away
ALL
President's Day-University Open, Classes
Held
Monday
February 21, 2011
Tuesday
February 22, 2011
10:00am
Staff
Education Meeting
SU302
Tuesday
February 22, 2011
3:00pm
Athletic Council
AC meeting
SU 108
Thursday-Sun
February 24, 2011
MBB
GLVC Tournament
Thursday-Sun
February 24, 2011
WBB
GLVC Tournament
Friday-Sat
February 25, 2011
10:00am
M&W In Track
GLVC Indoor Track Championship
Away
Saturday
February 26, 2011
1:00pm
MBA
Oachita Baptist (DH)
Away
Sunday
February 27, 2011
1:00pm
MBA
Oachita Baptist
Away
Monday
February 28, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Thursday-Sun
March 3, 2011
MBB
GLVC Tournament
Thursday-Sun
March 3, 2011
WBB
GLVC Tournament
Saturday
March 5, 2011
Saturday
March 5, 2011
5:00pm
MBA
Southern Arkansas
ALL
Midterm
Away
Saturday-Thurs
March 5, 2011
SB
Rebel Games
Away
Sunday
March 6, 2011
3:00pm
MBA
Southern Arkansas
Away
Monday
March 7, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
March 7, 2011
11:45am
Support Staff
Support Staff Meeting
BOK133M
Monday
March 7, 2011
Noon
MBA
Southern Arkansas
Away
Monday-Fri
March 7, 2011
ALL
Spring Break
Tuesday
March 8, 2011
10:00am
Staff
Athletic Staff Meeting
SU302
Friday-Sat
March 11, 2011
9:00am
M&W In Track
NCAA National Indoor Championship
Away
Friday-Monday
March 11, 2011
WBB
NCAA Regionals
Saturday
March 12, 2011
4:00pm
MBA
Ohio Dominican
Home
Saturday
March 12, 2011
Noon
SB
Rockhurst*
Away
Saturday-Tues
March 12, 2011
MBB
NCAA Regionals
Sunday
March 13, 2011
Noon
MBA
Ohio Dominican
Sunday
March 13, 2011
Noon
SB
Quincy*
Away
Monday
March 14, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
March 14, 2011
ALL
3rd grade check
Wednesday
March 16, 2011
2:00pm
MBA
Lincoln Memorial
Home
Saturday
March 19, 2011
Noon
SB
Missouri S&T*
Home
Sunday
March 20, 2011
Noon
MBA
Rockhurst (DH)*
Away
Sunday
March 20, 2011
Noon
SB
Drury*
Home
Monday
March 21, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Tuesday
March 22, 2011
10:00am
Staff
Education Meeting
SU302
Tuesday
March 22, 2011
2:00pm
MBA
Urbana
Home
Tuesday
March 22, 2011
3:00pm
SB
Ashland
Home
Wednesday-Sat
March 23, 2011
MBB
NCAA Elite Eight
Wednesday-Sat
March 23, 2011
WBB
NCAA Elite Eight
Thursday
March 24, 2011
Friday
March 25, 2011
Saturday
March 26, 2011
Noon
Saturday
March 26, 2011
Noon
Saturday
March 26, 2011
Saturday
March 26, 2011
3:00pm
Home
MBA
Cedarville
ALL
Priority Registration Schedule request due
Away
MBA
Drury (DH)*
SB
Missouri-St. Louis*
Away
MTN
Indianapolis*
Away
WTN
Indianapolis*
Away
Home
Home
Sunday
March 27, 2011
Noon
MBA
MO S&T (DH)*
Sunday
March 27, 2011
Noon
SB
Maryville*
Away
Monday
March 28, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
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81
Wednesday
March 30, 2011
ALL
Priority Registration for Spring
Friday
April 1, 2011
MTN
Kentucky Wesleyan*
Away
Friday
April 1, 2011
WTN
Kentucky Wesleyan*
Away
Saturday
April 2, 2011
Noon
MBA
KY Wesleyan (DH)*
Home
Saturday
April 2, 2011
Noon
SB
Kentucky Wesleyan*
Home
Saturday
April 2, 2011
MTN
Southern Indiana*
Away
Saturday
April 2, 2011
WTN
Southern Indiana*
Away
Sunday
April 3, 2011
Noon
MBA
KY Wesleyan (DH)*
Home
Sunday
April 3, 2011
Noon
SB
Southern Indiana*
Home
Monday
April 4, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
April 4, 2011
11:45am
Support Staff
Support Staff Meeting
BOK133M
Monday
April 4, 2011
ALL
Final grade Check
Tuesday
April 5, 2011
10:00am
Staff
Athletic Staff Meeting
SU302
Wednesday
April 6, 2011
Noon
MBA
Bellarmine (DH)*
Away
Saturday
April 9, 2011
9:00am
M&W Out Track
Cumberland Invitational
Away
Saturday
April 9, 2011
Noon
MBA
Southern IN (DH)*
Away
Saturday
April 9, 2011
MTN
Bellarmine*
Home
Sunday
April 10, 2011
Noon
MBA
Southern IN (DH)*
Away
Sunday
April 10, 2011
Noon
SB
Bellarmine*
Away
Monday
April 11, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Tuesday
April 12, 2011
5:00pm
MBA
Lincoln Memorial
Away
Wednesday
April 13, 2011
3:00pm
SB
Ohio Dominican
Away
Thursday-Sat
April 14, 2011
4:00pm
M&W Out Track
Mt. SAC Relays
Away
Sunday
April 15, 2011
MTN
Lewis*
Home
Sunday
April 15, 2011
WTN
Lewis*
Home
Saturday
April 16, 2011
9:00AM
ALL
Women's Walk
Home
Saturday
April 16, 2011
Noon
MBA
St. Joseph's (DH)*
Home
Saturday
April 16, 2011
Noon
SB
St. Joseph's*
Away
Saturday
April 16, 2011
MTN
St. Joseph's*
Home
Saturday
April 16, 2011
WTN
St. Joseph's*
Home
Sunday
April 17, 2011
Noon
MBA
St. Joseph's (DH)*
Home
Sunday
April 17, 2011
Noon
SB
Indianapolis*
Away
Monday
April 18, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Tuesday
April 19, 2011
10:00am
Staff
Education Meeting
SU302
Tuesday
April 19, 2011
3:00pm
SB
Urbana
Home
Tuesday
April 19, 2011
Noon
Bellarmine (DH)*
Home
AC Executive Committee meeting
BOK133M
Cedarville
Home
Away
Tuesday
April 19, 2011
3:00pm
MBA
AC Executive
Committee
Wednesday
April 20, 2011
3:00pm
MBA
Friday
April 22, 2011
Noon
Friday-Sat
April 22, 2011
Friday-Sat
April 22, 2011
Saturday
April 23, 2011
10:00am
Saturday
April 23, 2011
Saturday
April 23, 2011
Saturday
MBA
Indianapolis (DH)*
MTN
GLVC Tournament
WTN
GLVC Tournament
M&W Out Track
Bellarmine Invitational
7:00pm
ALL
Kids' Night Out
Regents Hall
Noon
MBA
Indianapolis (DH)*
Away
April 23, 2011
Noon
SB
Illinois-Springfield*
Home
Monday
April 25, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
April 25, 2011
7:00pm
ALL
Athletic Council Senior Awards Dinner
SU107A
Tuesday
April 26, 2011
8:00pm
ALL
SAAC Student-Athlete Awards Celebration
SU107A
82 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
Away
Wednesday
April 27, 2011
3:30pm
MBA
Urbana
Away
Friday
April 29, 2011
all
Last day of classes
Saturday
April 30, 2011
Noon
MBA
WI Parkside (DH)*
Home
Saturday
April 30, 2011
Noon
SB
Lewis*
Home
Saturday-Fri
April 30, 2011
ALL
Final Exams
Sunday
May 1, 2011
Noon
MBA
WI Parkside (DH)*
Home
Sunday
May 1, 2011
Noon
SB
Wisconsin Parkside*
Home
Monday
May 2, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
May 2, 2011
11:45am
Support Staff
Support Staff Meeting
BOK133M
Tuesday
May 3, 2011
10:00am
Staff
Athletic Staff Meeting
SU302
Tuesday
May 3, 2011
3:00pm
Athletic Council
AC meeting
SU 108
Thursday-Sat
May 5, 2011
MTN
NCAA Regionals
Thursday-Sat
May 5, 2011
WTN
NCAA Regionals
Friday-Sat
May 6, 2011
M&W Out Track
GLVC Outdoor Track Championship
Friday-Sun
May 6, 2011
SB
GLVC Tournament
Saturday
May 7, 2011
Saturday
May 7, 2011
Sunday
May 8, 2011
Monday
May 9, 2011
Wednesday-Sat
May 11, 2011
MTN
NCAA Championship
Wednesday-Sat
May 11, 2011
WTN
NCAA Championship
10:00am
Noon
Away
MBA
Lewis (DH)*
ALL
Spring Commencemnet
Away
Noon
MBA
Lewis (DH)*
Away
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Thursday-Mon
May 12, 2011
SB
NCAA Regionals
Thursday-Sun
May 12, 2011
MBA
GLVC Tournament
Sauget, IL
Monday
May 16, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Tuesday
May 17, 2011
10:00am
Staff
Education Meeting
SU302
Thursday-Tues
May 19, 2011
SB
NCAAChampionship
Thursday-Sun
May 19, 2011
MBA
NCAA Regionals
Friday-Sun
May 20, 2011
SB
NCAA Super Regionals
Monday
May 23, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Friday-Sat
May 26, 2011
10:00am
M&W Out Track
NCAA National Outdoor Champs.
Away
Saturday-Sat
May 28, 2011
MBA
NCAA DII World Series
Cary, NC
Tuesday
May 31, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Wednesday
June 1, 2011
10:00am
Staff
Athletic Staff Meeting
SU302
BOK133M
Monday
June 6, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
Monday
June 6, 2011
11:45am
Support Staff
Support Staff Meeting
BOK133M
Monday
June 13, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
June 20, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
June 27, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Tuesday
July 5, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Tuesday
July 5, 2011
11:45am
Support Staff
Support Staff Meeting
BOK133M
Monday
July 11, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
July 18, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
Monday
July 25, 2011
10:00am
Adm. Staff
Athletic Administrative Staff Meeting
BOK133M
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Athletic Facility Scheduling Procedures
Scheduling of all athletic facilities is coordinated through the Associate AD for internal
operations and/or Athletic Department Facility Coordinator. The following procedures must be
followed for practice and game schedules:
All practice and game schedules must be in writing and timely submitted to the Associate AD for
internal operations and/or Athletic Department Facility Coordinator. It is preferred that all
practice schedules be submitted in writing and in calendar form.
Regents Hall Facility Usage Priority List
1. Intercollegiate athletics practice and/or competition - (Members of intercollegiate
athletic teams)*.
2. Campus recreation activities- free play and intramural competition – (students,
faculty, staff, and alumni).
3. Scheduled university classes for academic credit- (Any student registered for one of
these classes).
4. Leisure time learning- (Class use only)
5. Northern Kentucky University organizations- (Recognized student groups,
facility/staff groups, alumni association).
6. Foundation- (Guest passes for use by key contributors, foundation property occupants
to be granted by the President or his designee).
7. Non-profit community organizations- (Who plan to charge no fee or registration for
admission to the activity).
8. Non-profit community organizations- (Who plan to charge a fee or registration for
admission to the activity).
*Activity classes are of primary importance and it is understood that from time to time
there may need to be scheduled in Regents Hall as overflow from the Health Center.
These priorities are intended as a guideline. Activities identified as key to the
University’s mission may be scheduled as necessary by the University official
responsible for Regents Hall.
All persons and groups utilizing the facilities of Regents Hall will be expected to pay the
fees associated with the particular facility.
Health & Injuries
Participation in activities within Regents Hall and/or use of these facilities is voluntary.
Therefore, Northern Kentucky University is not responsible for illness or injury sustained
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85
while using these facilities or participating in organized activities in these facilities. Each
participant is encouraged to have a physical examination and to carry health/injury
insurance.
Athletic Facility Rental Costs
Regents Hall- $100 per hour + out-of-pocket expenses*.
Baseball Field- $150 Single Game / $175 Double Header + out-of-pocket expenses.
NKU Soccer Field- $100 per hour/$350 per game + out-of-pocket expenses.
Softball Field- $100 Single Game / $125 Double Header
Tennis Courts- $10.00 per hour
NKU Soccer Complex*Out-of-pocket expenses are defined as the actual cost of personnel and any equipment necessary
for set-up, clean-up, and supervision of the facility utilized.
* Where an hourly rate applies, any portion of an hour shall be considered a whole hour.
Procedures For Waiving Regents Hall
Facility Fees
Special circumstances may arise from time to time which would warrant waiving all or part of the
facilities fees charged to outside groups for use of Regents Hall. The procedures to follow for this
occasional occurrence are outlined below:
1. When an outside group expresses an interest in holding a group-sponsored activity/event at Regents
Hall, but due to the non-proprietary nature of the organization or other factors, would not be able to
meet all or part of the costs fixed by Northern Kentucky University to rent the facilities, the Vice
President for University Relations and Development may in his/her discretion, approve the waiver of
such fees, taking into consideration the nature of the activity / event and the benefits, if any, to the
University.
2. The Vice President for University Relations and Development shall promptly notify, in writing, the
Vice President for Student Affairs and the Director of Athletics of his/her decision to waive fees of
their planned activities.
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3. The Vice President for University Relations, acting as the President’s designee with regard to outside
groups, shall inform such organization in writing, if all or part of the fees are waived for their
particular purpose.
4. Because participation in activities and/or use of Regents Hall facility is voluntary, Northern Kentucky
University is not responsible for illness or injury sustained while using the facilities. Each participant
is encouraged to have a physical examination and to carry health/injury insurance.
(Definition of “outside group” – Organization which has educational basis, (i.e., high school, junior high
school, etc.))
Banner Qualifications and Regulations
I.
Qualifications
A.
In order to have a banner or retired uniform number hung in athletics playing
facilities, a team must meet one or a combination of the following qualifications:
Team
1.
Win a Great Lakes Valley Conference championship.
2.
Participate in a NCAA First or Second Round game or Regional
tournament.
3.
Win a NCAA Second Round game or Regional championship, qualifying
for an Elite Eight or Final Four.
4.
Win a NCAA National Championship. This banner will include the
names of the coaches, student-athletes and support staff. The banner will
be prominently located in Regents Hall.
Individual
1.
Recognize outstanding and significant accomplishment(s) that contributed
to a NKU sports team(s) playing at the highest NCAA level and garnering
team and personal awards.
2.
II.
Or, recognize outstanding and significant accomplishment(s) and
contributions to NKU’s athletics program.
Specifications
A.
All banners will meet the specifications listed below.
1.
All banners will be made four foot by six.
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87
2.
All banners will be made of felt material and a standard gold body, black
border and black lettering.
3.
All banners will include sport, gender, title of all accomplishments with
the seasonal date.
4.
The Director of Athletics will determine the location of the banners in The
Bank of Kentucky Center, Regents Hall, The Frank Ignatius Grein Softball
Field; The Joyce Yeager Tennis Complex; the Town & Country Sport &
Entertainment Center; and, The Bill Aker Baseball Complex..
5.
The banners will be ordered or updated each spring at the end of each
academic year.
6.
The banners will be paid by the NKU institutional Athletics Director
budget.
8/08
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Campus Recreation Center and Outdoor Recreation Complex
Facility Scheduling and Rental Policy
Purpose
The Northern Kentucky University (NKU) Department of Campus Recreation is committed to providing safe and
inviting facilities for NKU students, faculty and staff for the purpose of academics, recreation and athletics in an
effort to support the University’s mission. In addition, it is understood that NKU is a regional institution and is
committed to serving the surrounding community whenever possible. Therefore, the Department of Campus
Recreation has established this Facility Scheduling and Rental Policy to provide a consistent and equitable
framework for the scheduling of the Campus Recreation Center (CRC) and the Outdoor Recreation Complex
(ORC).
The Department of Campus Recreation Mission Statement
The Department of Campus Recreation is committed to being an integral dimension of the total educational
experience. Our Mission is to encourage the life-long pursuit of active, healthy lifestyles and provide quality
structured and informal recreational opportunities to meet the ever-changing needs of a diverse university
community.
Eligibility
Anyone can submit a Campus Recreation Facility Reservation Request Form to use the NKU Campus Recreation
facilities. However, eligibility will be determined by classifying individuals and groups into one of two categories:
University Affiliates:
Individuals: For an individual to be considered a University Affiliate, they must be one of the following:
NKU student, faculty or staff.
Groups: For a group to be considered a University Affiliate, the group must be registered with the
university and/or consist of a minimum of 80% individual University Affiliates.
Non-University Affiliates
Any individual or group that does not meet the criteria to be a University Affiliate will be considered a
Non-University Affiliate.
Both University Affiliates and Non-University Affiliates are eligible to use the facilities. However, this
classification will be used to determine priority of usage and may preclude individuals/groups from using the
facilities due to lack of availability or the condition of the outdoor facility.
Priority of Usage
It is the intention of the Department of Campus Recreation to make every effort to schedule facilities in such a way
that the maximum number of activities allowable are accommodated. It is the understanding of the University that
Campus Recreation activities and Physical Education classes have priority in the CRC and ORC. All scheduling
conflicts will be resolved through the CRC Facility Manager using the following priority of use schedule:
 Physical Education/Academic Classes
 Campus Recreation Activities
 Student, Faculty, Staff Use
 Athletic Practices
 CRC Member Reservations
 Outside Groups Reservations
 Informal Recreation
Facility Rental Fees
The Department of Campus Recreation has established a Facility Rental Fee Schedule to standardize the costs
associated with facility rental. Not all groups will be charged a rental fee when using the building. Group
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89
classification (University Affiliate, Non-University Affiliate) will be used to determine if a rental fee will be charged
and what schedule will be used. A rental fee will not be assessed for the following groups if the event is held during
normal operating hours of the facility: academic classes, athletic practices, university sponsored events, student
groups, and university departments. If one of the above groups rents the facility outside of normal operating hours,
the group may be assessed fees incurred by the Department of Campus Recreation for the cost of the event. All
other groups will be assessed rental fees in accordance with the Facility Rental Fee Schedule.
The individual who signs the rental contract will be held personally responsible for the cost of the rental and any
additional fees associated with the rental.
The Department of Campus Recreation reserves the right to assess a fee for the sale of concessions, event
merchandise, etc. on university property before, during or after the event. The fee will be no less than 10% of the
gross sales amount and is in addition to all other rental fees.
If an event sponsor and/or rental group charges event participants a admission fee of any kind, the Department of
Campus Recreation reserves the right to assess a fee of 10% of the gross admission fees collected in addition to all
other rental fees.
All hourly rates published on the Facility Rental Fee Schedule are based on rentals that take place during normal
CRC operating hours. Hourly fees for facility rentals outside normal operating hours are the same but the user
group will be assessed personnel expenses directly associated to the rental.
Additional fees may be assessed for the use of special equipment/set-up requests including tables, chairs, access to
electricity, racquetball equipment, basketballs, etc. Please inquire about fees associated with special requests when
making a facility reservation with the CRC Facility Manger.
Policy
It is the policy of the Northern Kentucky University Department of Campus Recreation to allow students, faculty,
staff, alumni and guests to schedule Campus Recreation facilities (CRC and ORC) for activities that are consistent
with the educational mission of the University, are not disruptive to the function of the University or any associated
activity, and are appropriate for the particular location scheduled. When it does not conflict with University use, and
with the permission of Northern Kentucky University and the Department of Campus Recreation Center, the facility
may be scheduled by groups from the community surrounding NKU. Northern Kentucky University and the
Campus Recreation Center reserve the right to refuse the use of any Campus Recreation facility to any group
sponsoring a function which does not meet the standards of Northern Kentucky University, or which the University
determines to be detrimental to the academic, community or state interests of the University.
1. All reservation requests must be submitted to the Facility Manager and a Campus Recreation Facility
Reservation Request Form must be completed.
2. Events are not considered confirmed until a signed contract has been submitted to the CRC along with a
release of liability (and a copy of the user group’s insurance certificate, if required).
3. In an effort to ensure facilities are available for informal recreation, most University Affiliate and all NonUniversity Affiliate requests to reserve a facility during normal operating hours will be discouraged, but
will be considered on a case-by-case basis.
4. Approved events that take place after normal CRC operating hours will not be permitted to start less than
one hour after normal closing time. User groups may begin setting up at closing and may open the doors to
spectators/participants no less than 30 minutes after normal closing time.
5. The event coordinator is responsible for all activities and the actions of all event participants and spectators
associated with the event at all times.
6. All University, Campus Recreation, and CRC policies must be adhered to at all times, unless the user group
is provided with written permission by the CRC Facility Manager.
7. Staffing for all events will be scheduled at the discretion of the CRC Facility Manager.
8. Set-up needs and special requests must be approved by the CRC Facility Manager at least one week before
the scheduled event.
9. Facility capacity limits will be strictly enforced.
10. Time scheduled for the event must include set-up time, activity time table, and clean up or strike time.
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11. Birthday Pool Party Special: Cost is per child under 18 (parents are admitted at no additional cost) to a
maximum of 20. Participants will have access to the pool, locker rooms and vending area for snacks and
drinks. All children associated with the party must be directly supervised by an adult at all times. Birthday
parties may be scheduled on Friday, Saturday or Sunday only. Any member of the party who is a CRC
member will be admitted free of charge.
In addition to the general policy statements above, specific policies and procedures apply to each area of a facility:
Campus Recreation Center
 Main Activity Area
o If food and/or drinks will be served in the Main Activity Area, the protective floor tarps must be
put down and an additional fee may be charged to the rental party.
 Track/Weight Room/Multi-Purpose Room
o These areas are not available for rental except in extraordinary circumstances. Rental requests for
these areas will be considered on a case-by-case basis.
Outdoor Recreation Complex (ORC)
The Campus Recreation ORC is located in close proximity to the NKU Residential Village and consists of two
(2) sand volleyball courts, two (2) basketball courts, an intramural field area (softball, flag football and soccer
fields) and a picnic pavilion. Only students, faculty, staff and alumni are authorized to use the ORC for general
recreation purposes without obtaining prior permission by the Department of Campus Recreation.
General Use Policy
 The ORC is not available for rental by Non-University Affiliated groups except in extraordinary
circumstances. Rental requests will be considered on a case-by-case basis. All Non-University Affiliated
groups must obtain an ORC Use Permit from the Department of Campus Recreation prior to use and an
ORC Use Permit must be at the rental location the entire time the area is occupied.
 If the Intramural Fields are wet, the field should not be used. If the condition of the field is questionable,
the user group is responsible for contacting the Department of Campus Recreation for permission to use the
field. If the field is damaged in any way, the user group will be held financially responsible for the cost of
repairing the field.
 Hitting baseballs/softball, kicking soccer balls or throwing/kicking footballs into the fences or backstop is
prohibited.
 User groups will be held responsible for picking up all trash from the area before vacating the premises. If
not, the user group will be held financially responsible for the cost of cleaning the area.
 Bottles or glass containers of any kind are prohibited in all ORC areas.
 Facility use will be restricted to the area(s) specified on the Field Use Permit only.
Facility Reservation Procedure
1. Anyone wishing to schedule Campus Recreation facility space should contact the CRC Facility Manager by
calling 859-572-5197 or submit a completed Campus Recreation Facility Reservation Request Form to the
Campus Recreation Office located in the CRC (HC 104) no less than two weeks prior to the event.
2. Once the Campus Recreation Facility Reservation Request Form has been received, the CRC Facility
Manager will review the request and determine if the date and time is available and the terms of the request
are acceptable.
a. If the request is acceptable without correction, a rental agreement will be generated and given to
the rental party for signature.
b. If the dates/times requested are not available, the terms of the request are not acceptable, the CRC
Facility Manager needs more information or any other corrections need to be made to the request,
the CRC Facility Manager will contact the responsible person listed on the Campus Recreation
Facility Reservation Request Form.
c. If the rental requires the signature of additional university officials (i.e.: Dean of Students, Vice
President of Student Affairs, University President), those signatures will be obtained prior to
providing the rental party with a rental agreement for their signature.
d. If the rental is for one of the ORC facilities, an ORC Use Permit will also be issued with the rental
agreement and must be available at the ORC during the event.
e. The facility is not officially rented until a signed rental agreement is submitted by the rental party.
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f.
g.
h.
Once a facility rental/reservation is confirmed, only a university function considered to have a
higher priority can supersede the rental/reservation, and only in the most unusual circumstances
Equipment and special set-up requests will be supervised by the CRC Facility Manager.
Equipment must be requested at least one week prior to the scheduled event. In some cases, a fee
may be assessed for equipment and/or labor.
A minimum of 48 hours is required to cancel a reservation.
Non-University persons should contact the Facility Manager. After a date is confirmed as available, the Director of
Campus Recreation and the Vice President of Student Affairs must be contacted for approval of the event and the
ensuing of arrangements.
Swim/Dive Team Practices (Effective Mid-October to Late February)
In addition to the general Facility Scheduling and Rental Policy listed above, the following policies apply to
groups/teams wishing to practice in the CRC pool during normal swim/dive season (mid-October to late February):
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
All groups/teams wishing to practice in the CRC pool must submit a completed Campus Recreation Facility
Reservation Request Form to the CRC Facility Manager by July 31st to receive priority scheduling. All
requests received on or after August 1st will be considered in the order they were received.
Teams will not be permitted to practice until a signed contract has been accepted and confirmed by to the
CRC Facility Manager along with a copy of their insurance and release of liability.
Teams may only use the location specified in their contract.
Team members should not arrive at the CRC more than 15 minutes prior to their scheduled practice time.
Team members must remain in the lobby until the coach has entered the facility.
The coach is responsible for the team members, parents, and their guests at all times.
At least one coach must remain in the facility until all team members, parents, and guests have left the
facility.
All CRC and pool policies must be followed at all times, unless the team has obtained written authorization
from the CRC Facility Manager in advance.
NKU and the Department of Campus Recreation are not responsible for lost or left personal items.
Each team must have their own contract with the CRC and NKU.
During normal pool operating hours, dive practices will be restricted to exclusive use of the one-meter
board located closest to the emergency exit doors and teams will be permitted shared use of the three-meter
board with CRC Pool patrons.
During normal pool operating hours, swim practices will be restricted to 2 lanes.
Scheduled practices will end no later than 15 minutes prior to the facility closing. This will allow ample
time for swimmers/divers to get dressed and vacate the facility in a timely manner.
Swim and dive meets will not be permitted during the week (Monday through Thursday). Meets on Friday,
Saturday and/or Sunday must be scheduled when the CRC is closed and will not be permitted to start (the
time the events actually start) less than one hour after the building has closed. Set up may begin at closing
and the doors may be opened to spectators/participants no less than 30 minutes after normal closing time.
Any meet scheduled to take place before the building is open must be completed prior to the building
opening.
Participating in activities and/or using these facilities is voluntary. NKU is not responsible
for illness or injury sustained using these facilities. Each participant is encouraged to have
a complete physical exam and to carry health/injury insurance.
DISCLAIMER: All policies are subject to change without prior written notice. All policy changes will be noted on the
Campus Recreation website, in the monthly newsletter and/or posted at the CRC front desk.
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Campus Recreation Facility Reservation Request Form
Name of Group/Organization: ________________________________________ Date of Request: _____________
Name of the Event: ____________________________________________________________________________
Request Made By: _________________________________________________ Day Time Phone #: ___________
Name of Person Organizing Event (if different than Requestor): _________________________________________
Address: _____________________________________________________________________________________
City: ___________________________________________________________ State: ____________ Zip: _____
Day Time Phone #: ____________________ E-Mail Address: _________________________________________
Type of Group (check all that apply): ___ Student ___ Fac/Staff ___ Alumni ___ Community ___ Non-Profit
Area Requested (check all that apply):
_____Court #1
_____Multipurpose Room
_____Intramural Field #1
_____Court #2
_____Racquetball Courts
_____Intramural Field #2
_____Court #3
_____Swimming Pool
_____Outdoor Basketball #1
_____Indoor Track
_____Diving Well
_____Outdoor Basketball #2
_____Weight Room
_____Lap Lanes
_____Outdoor Volleyball #1
_____Locker Rooms
_____Vending Area
_____Outdoor Volleyball #2
_____Other: __________________________________________________________________
Reservation Start Date: ___________________ AM/PM
Reservation Start Time: __________________ AM/PM
Event Start Time: _______________________ AM/PM
Reservation End Date: ________________ AM/PM
Reservation End Time: ________________ AM/PM
Event End Time: _____________________ AM/PM
Date(s) Requested:
_____________________________________________________________________________________________
_______________________________________________________________________________
Purpose of Activity: ____________________________________________________________________________
Activity Planned: ______________________________________________________________________________
Estimated Number Attending: ____________________________________________________________________
Will Refreshments/Concessions be served/sold?
_____Yes
_____No If yes, explain: _____________
_____________________________________________________________________________________________
Special Arrangements Requested (tables, chairs, trash cans, bleachers, etc.): _______________________________
_____________________________________________________________________________________________
ALL FACILITY REQUESTS MUST BE SUBMITTED TO THE FACILITY MANAGER IN
THE DEPARTMENT OF CAMPUS RECREATION, AHC 104, AT LEAST TWO WEEKS
PRIOR TO THE DATE OF THE ACTIVITY.
Signature of Person Making Request: ______________________________
Date: ______________
Group Advisor’s Signature: ______________________________________
Date: ______________
**FACILITY REQUESTS WILL NOT BE CONSIDERED UNLESS THIS FORM IS COMPLETED IN IT’S INTIERTY**
OFFICE USE ONLY
DATE RECEIVED: ___________________________
APPROVED: YES OR NO
IF NO, EXPLANATION_________________________________
ACTION TAKEN: ___________________________________________________________________
COMMENTS: ______________________________________________________________________
Northern Kentucky University Department of Campus Recreation
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Northern Kentucky University Department of Campus Recreation
Campus Recreation Facility Rental Fee Schedule
FACILITY
Entire CRC
*Minimum of 2 Hours
CRC Main Activity Area (All 3 Courts)
Per Court Cost
CRC Running Track
CRC Weight Room
CRC Racquetball Courts (All 3 Courts)
Per Court Cost
CRC Entire Swimming Pool
Per Lane Cost
½ Diving Well Only
Entire Diving Well Only
CRC Multipurpose Room
ORC Sand Volleyball Courts (per court)
ORC Basketball Courts (per court)
ORC Intramural Fields (All)
Per Field Cost
ORC Picnic Shelter
COST PER HOUR DURING NORMAL
OPERATING HOURS
$200.00
$120.00
$40.00
*not available for rental except in extraordinary circumstances.
Rental requests will be considered on a case-by-case basis.
*not available for rental except in extraordinary circumstances.
Rental requests will be considered on a case-by-case basis.
$60.00
$20.00
$80.00
$20.00
$20.00
$40.00
*not available for rental except in extraordinary circumstances.
Rental requests will be considered on a case-by-case basis.
$40.00
$40.00
$60.00
$30.00
*not available for rental except in extraordinary circumstances.
Rental requests will be considered on a case-by-case basis.
NOTE 1 – OUTSIDE NORMAL OPERATING HOURS: Hourly fees for facility rentals outside normal
operation hours are the same. However, the user group will be assessed personnel expenses directly associated to
the rental at the following rates:
Professional Staff Facility Supervisor
Facility Supervisor
Facility Employee
Lifeguard
$25.00
$15.00
$9.00
$12.00
NOTE 2 – SPECIAL EQUIPMENT/SET-UP REQUESTS: Additional fees may be assessed for the use of
special equipment/set-up requests including tables, chairs, access to electricity, racquetball equipment, basketballs,
etc. Please inquire about fees associated with special requests when making a facility reservation with the CRC
Facility Manager.
NOTE 3 – BIRTHDAY POOL PARTY SPECIAL: $5 per child under 18 (parents are admitted at no additional
cost) to a maximum of 20. Participants will have access to the pool, locker rooms and vending area for snacks and
drinks. All children associated with the party must be directly supervised by an adult at all times. Birthday parties
may be schedule on Friday, Saturday or Sunday only. Any member of the party who is a CRC member will be
admitted free of charge.
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Alcohol Policy
1. No alcohol is to be consumed by Northern Kentucky University athletes, coaches, or
administrative / support personnel at games, practices, all travel to and from games, and hotel
and motel stays during road trips. The only exception to this policy is NKU homes men’s
and women’s basketball games, Norse Athletics Club sponsored events at GLVC and NCAA
post-season competitions.
2. If coaches choose to meet with players at events off campus that are not sanctioned or
sponsored by the University, the consumption of alcohol is a personal decision. However,
since such events are unrelated to the University or the athletics department, no activities
associated with the university or department such as the presentation of team or conference
awards is permitted.
3. When recruited student-athletes visit our campus, the coaching staff is obligated to insure
that the student-athletes are not subjected to a situation where excessive consumption of
alcohol takes place.
Budget
During January of each year, each head coach, the Associate Athletic Director for Athletic
Training and Risk Management, Marketing Director, Associate Athletic Director for External
Operations, and the Assistant Athletic Director for Administration will submit budgetary needs
for salary, operating, and scholarship.
Each sport is allocated an operating and scholarship budget. It is the responsibility of the head
coach to limit his/her expenses within the amount of the allocation. If a coach spends more than
the allocation, he/she is responsible to generate additional funds through the Norse Athletics
Club or from the upcoming new academic year budget to cover the deficit.
Contracts
The fall and winter sports schedules are to be submitted by June 1 for the upcoming academic
year. The spring sport schedules are to be submitted by October 1 or earlier.
For every scheduled contest, a game contract must be on file in the Business Manager office.
Schedules should be submitted to the Administrative Assistant. Immediately after the schedule
has been submitted, contracts will be completed and sent. If there are any changes in the Great
Lakes Valley Conference published schedule for each sport, a change of schedule form must be
completed and sent. It is the responsibility of the head coach to initiate this process.
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If a coach is involved in assigning officials for home athletics contests, an official contract must
be sent. The coach is responsible for giving written notification of check requests to pay the
officials to Jeanne Papania, Business Manager. The game manager or his/her designee will be
responsible to disburse the checks to the officials. The official must sign the receipt.
For men’s and women’s soccer and baseball, the officials will complete an index card providing
information to be paid within two weeks of officiating a game. It is the responsibility of the
game manager or his/her designee to have the official to complete the index card and submit the
information to Jeanne Papania, Business Manager.
Credit Card Usage
A MasterCard credit card is available for each head coach. The coach may use the card to cover
team expenses such as lodging, guarantees for rental cars, food, and other team needs such as
equipment. IT IS NOT PERMITTED TO USE THE CREDIT CARD FOR INDIVIDUAL
TRAVEL EXPENSES. The only exception is purchase airline tickets from the internet. Each
card holder is responsible for retaining all credit card receipts, cash register receipts, pacing slips,
etc. All documentation is to be submitted in the Transaction Summary envelope and turned into
Jeanne Papania on a monthly basis along with monthly MasterCard statement.
Dress Code
Full-Time Administration
 Business Casual or Proper Dress
Head Coach / Assistant Coach
 Games: Northern Kentucky University apparel or business attire
 On and off campus recruiting: Northern Kentucky University apparel or business attire
 Office: Northern Kentucky University apparel or business casual
Athletics Trainers, SID, Managers, Volunteers, etc.
 Games: Northern Kentucky University apparel or business attire
 Office: Business Casual
Duplicating
Each coach is issued a code number to be used for team related photocopying. Making
photocopies of anything other than University business is prohibited. Failure to comply with this
directive will cause the University to ask for reimbursement.
Photocopying more than 10 copies should be sent to the Copy Center. A Copy Center form is
available by contacting Steve Kruse, administrative assistant.
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Please allow ample time for a Copy Center job request. Usually, it will take two working days to
complete the job. Occasionally, the Copy Center will accommodate a need for an immediate
turn around. Please do not abuse this consideration.
E-mail Address
Each athletics staff member with a computer has the opportunity to have a campus e-mail
address. To secure your address, you have to have to have a NKU ID number and complete an
IT request on-line.
If you use a non-NKU email address, it is your responsibility to forward your NKU email to your
non-NKU email address. You must also give the Athletics Administrative Assistant your nonNKU email address so that they may update the Staff Directory and email distribution list.
Equipment Inventory
Each head coach is responsible for keeping an inventory of his/her sports equipment and
supplies. This equipment inventory should be in writing and made available upon request.
Although no standard inventory form has been developed at this time, the following should be
noted for each item: quantity, size, purchase date, place of purchase, ID number, unit cost, total
cost and condition. Equipment storage space is limited but every attempt should be made to
secure the items in an orderly way.
A separate form should be kept to record all equipment distributed to each student-athlete. The
equipment issued and collected should be in accordance with the NCAA rules and regulations.
Identification numbers and/or sizes should be recorded for each piece of equipment that a
student-athlete receives. The student-athlete should sign off on the form to acknowledge receipt
of the equipment and the coach should sign the form when all of the equipment is returned.
If a student-athlete fails to return equipment, a hold can be placed on his/her grades. Contact
Steve Kruse, the Administrative Assistant.
Housing
It is the responsibility of each coach to give written notification to Kathy Steffen, Assistant
Athletic Director for Administration, the names of the student-athletes planning to live in the
residence halls. This notification should be completed by June 1.
Each coach should encourage returning student-athletes, transfers, and prospective studentathletes to complete their housing application by April 30 of each year.
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Keys
All key requests are approved by the Director of Athletics. Once approved, the Administrative
Assistant will submit the request to the locksmith. The keys usually are available within 5
working days. It is the responsibility of the athletics staff member to go to the Physical Plant
office to sign for the keys. Keys must be turned into Physical Plant upon termination of
employment. Failure to return all keys assigned will result in a $10.00 per key replacement
fee. Failure to pay the key assessment will result in failure to receive final paycheck.
Overnight Mailing
All overnight mailings (Federal Express or Priority Mail) should be kept to a minimum. All
charges will be charged to the sender’s particular sport’s budget. The forms are available in
AHC 251. See Administrative Assistant for up-to-date pricing.
Parking Regulations
Parking Services (859) 572-5505
Department of Safety (859) 572-5500
Athletics Staff – Every staff member must have a parking permit to park on campus. The
Athletics Department will not pay for any parking passes for employees, regardless of whether
you are driving a University vehicle or a personal vehicle.
Guest of the Athletics Department – For temporary guests (i.e., recruits, NAC Board of
Directors, donors, speakers, etc.), there is a validation stamp available that is to be used in
conjunction with parking garage receipts. See Administrative Assistant Steve Kruse or
Mary Beth Ward. The guest must park in one of the designated on-campus areas.
Vehicle Registration
Registration is administered by the Parking Office located at the Welcome Center. Service is
available during the following hours:
Fall & Spring
Monday through Friday
8:00 a.m. to 4:30 p.m.
Summer
Monday through Friday
8:00 a.m. to 4:30 p.m.
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Appeal Procedure
Anyone receiving a citation has the right to appeal. The appeal must be made within 10
working days from the citation issue date. Failure to display a permit is a non-appealable
offense.
Failure to Respond
Charges from citations will be added to the violator’s account at the University. Unpaid
charges will result in a hold being placed on your University records.
Tow Warning
Vehicles will be towed if they are parked or left in violation of University regulations.
Tow zones are enforced 24 hours a day, including weekends and holidays. Individuals
with 3 outstanding citations who fail to respond will have their vehicles placed on the tow
list. Vehicles on the tow list, if found on campus, will be towed and impounded.
Temporary Parking Permits
Free temporary permits, valid for five days, are available from the Information Booth,
Parking Office, and Public Safety.
Replacement Permits
The theft of a parking permit should be reported to Public Safety immediately upon
discovery. After a report has been filed, the permit will be replaced. If the permit has
been lost or disposed of, please contact the Parking Office.
Motorist Assistance Program
Assistance is available for individuals experiencing problems with their vehicles (i.e.
stalled vehicles, keys locked in vehicle, jump starts) by calling 5500.
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Performance Evaluation
(March & October)
Annually, each athletics staff member will be provided an END OF YEAR DEVELOPMENT
SUMMARY form, a job description, and a Public Relations Activities form to be used for the
performance review for the period from June through April. Each athletics staff member will
conduct a self-review of his/her performance by completing the columns on the left, titled
Self-Review. On a separate sheet of paper, list major accomplishments for the past year and prepare
goals for the next April to March. This begins the review process for the next year. In March/April
of each year, the athletics staff will meet with his/her supervisor to do a performance review. Each
athletics staff members will set-up a meeting time with his/her appropriate supervisor. (See list
below.)
The completed forms need to be returned to the Athletics Director by the Human Resources
deadline. It is critical that performance reviews be completed before salary recommendations
need to be made.
Supervisors:
Eaton:
Rodgers:
Moeller:
Hafling:
Soards:
Steffen:
Owen:
Hutson:
Papania:
Rodgers, Moeller, Soards, Steffen, Owen, Hutson, Basalyga, Winstel
Bezold, Crawford, Sheehan, Peyton
Hafling, Asalon, Chia, Craig, West
Stewart, Myles-Aaron, Hilvert
Landrum
Kruse, Papania
Anderson
Masamoto, Shipley, Rhodes, Finley, Penebaker
Ward
Asalon:
Basalyga:
Bezold:
Chia:
Crawford:
Kruse:
Landrum:
Sheehan:
Stewart:
Winstel:
Peyton, Runyan, DeCarlo,
Busener
Young, Elrod, Schappell, McFarland, Stowers
Holmes, Chia
Moreland
Bea
Landrum
Newman, Gruelle
Gregg, Fauchman
Hans, Johnson
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Phone Calls
For calls on campus, dial the extension number.
To place a local call, off-campus number, dial 9 plus the seven-digit number.
To call long distance, dial 9 + 1 + area code and number to be called.
All teams are budgeted for long distance business phone calls. Although coaches are encouraged
to make calls from their office, due to the nature of recruiting, calls can be made from home in
the evening. When calling from home, coaches must use the AT & T Phone Credit Card which
is assigned to their particular budget.
Long distance personal calls from the department’s telephone must be reimbursed to the
University. Please limit the use of University phone calls for personal use.
Physical Examinations
A complete physical examination is required of all new staff members before officially
employed, indicating the capabilities of carrying out their job responsibilities. Additionally, the
Director of Athletics and the Vice president for Student Affairs and Enrollment Management
have the authority to require a complete physical of any staff member when they feel it is
necessary for the individual to justify his/her capabilities of performing the duties required of
their present position(s). Those required to have a physical will be identified without regard to
age, gender, race, handicap and/or disabilities in accordance with approved University policy.
A staff member shall notify the Director of Athletics of any serious accident or illness which
might befall following the physical examination and of any special medical care, treatment or
therapy which the individual might receive or require during the term of employment at Northern
Kentucky University.
Postage and Stationery
For off-campus mailings, have all envelopes marked with your account number. The account
number should be put on the post office form. Notify Steve Kruse, administrative assistant, of
large mailings.
Use the light brown campus envelopes for on-campus mailings.
For bulk mailings, contact the Administrative Assistant to figure out the most efficient and least
expensive mode of sending. By being proactive and anticipating mailings, we can save money.
Stationary, mailing labels, and envelopes are available in the main office.
Administrative Assistant for the items you need.
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Please see the
101
Purchase Order Requisitions
1.
Equipment orders for fall sports (athletics training, cross-country, golf, soccer, women’s
tennis, volleyball) must be submitted to Purchasing by February 15; winter sports
(basketball and cheerleading) must be submitted to Purchasing by April 15 to insure
delivery before the season. Spring sports (baseball, softball, men’s tennis) must be
submitted by October 15.
2.
Purchase process:
a.
Complete a Purchase Requisition (Administrative Assistant). Specify vendor,
size, color, model number, price, and a drawing of the item if clothing apparel.
b.
Administrative Assistant enters information into SAP for Director of Athletics
approval. Request is then submitted electronically to the Purchasing office. The
request will be processed or put on bid and the vendor notified. A hard copy will
be kept on file in administrative assistant’s office.
c.
When the order arrives, verify the order is complete and correct and notify the
administrative assistant, immediately, so the vendor is paid in a timely manner.
d.
Contact senior buyer in the Purchasing office if there is a problem with the order.
e.
Occasionally, it is necessary to order the equipment immediately. Contact the
administrative assistant with the equipment or service information and the
suggested vendor and the anticipated cost estimate. The administrative assistant
will contact senior buyer who will determine how the product is to be purchased
(Purchase order or Pro-card). Upon receiving the PO, the athletics staff member
will be responsible for picking up the equipment or contacting the service
company.
f.
Every attempt should be made to use University accounts for purchase of
equipment. If the Norse Athletics Club respective sports account is used, the
athletics staff member should use the above University purchase procedures. If
they elect not to do this, at a later date, the fund cannot be recoded to the
respective University account.
Administrative Assistant Policy
The Administrative Assistant and her/his duties include serving as the receptionist, ordering and
monitoring office supplies and equipment, management of the mail including the overnight mail,
mail boxes and mailing lists, inputting Purchase Requisitions into SAP, helping with the
updating and managing of the alumni lists for all sports programs, and management of Copy
Center and Printing Center forms.
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Student Employees
The hiring of student employees will be the responsibility of the Business Manager. Athletics
Director must approve in advance the hiring of student employees.
Every possible effort should be to hire students who qualify for the federal government work
study funding.
The Business Manager and the Athletics Administrative Assistant will coordinate the student
employee assignments. Forward all work assignments to the administrative assistant.
Severe Weather Policy
NKU’s “Severe Weather Policy” states that the University will remain in full operation during
the winter months with the rare exception of severe weather conditions which are determined to
be extremely hazardous for travel.
The decision to close the University and/or cancel classes will be made by the President. The
decision to cancel day classes will be made prior to 6 a.m. during the school week; evening
classes will be canceled by 3 p.m.
It is highly advisable for all Athletic Department employees subscribe to the “Norse Alert”
system. This system will deliver emergency closings and other urgent information via phone,
text & email alerts.
NKU’s Department of Public Safety will monitor weather reports and road conditions on a 24hour basis in the greater Cincinnati area. The Severe Weather Policy plans are:
PLAN A All classes, business and administrative offices at NKU’s campuses are
cancelled and closed. Only designated essential university personnel are required to
report for work.
PLAN B Classes at NKU’s campuses are cancelled. However, all other university
business will be conducted as usual and all non-faculty personnel are to report to work.
PLAN C Evening classes are cancelled for the evening. Only designated essential
personnel are required to report to work.
University cancellations or delays include all student’s, faculty and staff, except
designated maintenance and emergency personnel who will report to work as required.
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Radio and television stations will be requested to state “Northern Kentucky University”
by name followed by a brief status report instead of PLAN A, B, C, etc. If NKU is not
among the list of schools broadcasted, faculty, staff, and students can assume that the
University will be in full operation.
During severe weather periods, callers can also dial 572-5566 and receive a recorded
message concerning the University’s operational status. Callers are requested to use this
number instead of calling Public Safety, which must keep it’s telephone lines open for
emergencies.
Sports Awards Celebrations
Head coaches are responsible for organizing their respective end of season awards event. Head
coaches are encouraged to extend invitations to assistant coaches and spouses, student-athletes
and their parents, managers, sport supervisor, and athletics trainers of a sport will be invited to
their respective sports celebration.
The Director of Athletics, the NCAA Faculty Representative, Vice President for Student Affairs,
Athletics Council members, and other athletics administrative staff may also be invited.
Student-Athlete Awards Program
A senior awards program will be held at the end of the spring semester. The Athletic Council
Career Achievement and Athlete of Distinction awards will be given out at this time.
Participation Award Program
An award is given to senior student-athletes and athletic training students in recognition of
participation in athletics at Northern Kentucky University.
The student-athlete, student athletic trainer, or cheerleader must participate (practice and play)
in the sport or activity for the duration of the season. Any participation during the season,
regardless of time, shall be counted as a season of competition in that sport. In case of injury, the
NCAA guidelines for “hardship” and “red shirt” will be applied.
The Boothe Inspiration Award is a special award and will be given each year at the senior spring
awards celebration. This award recognizes a female and a male athletics program participant
who demonstrates dedication, effort, commitment and determination to overcome adversity and
contributes to the NKU Intercollegiate Athletics program.
Academic Award Recognition
At the start of the Spring semester the Campus Book & Supply/NKU All-Academic Team will
be chosen and announced at a home basketball games. The criteria for the recognition is as
follows:
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1.
The student-athlete is a freshman or first-year transfer who attained a GPA of 3.0
or higher during the fall semester, or
2.
The student-athlete completed at least two semesters at NKU and has a
cumulative GPA of at least 3.00 or has attained a GPA of at least 3.00 in each of
the preceding two semesters.
The Athletics Council will honor student-athletes who have excelled in the classroom and on the
playing field. At each sports banquet they will give the Career Service Award and the Thomas J.
Kearns Career Achievement Awards to deserving senior student-athletes. The complete criteria
is listed in the Athletic Council Policies section of this handbook.
At the spring banquet the Athletic Council will give the Margery Rouse Student-Athlete of
Distinction to the outstanding female student-athlete for the year and the Vince Shulte StudentAthlete of Distinction Award to the outstanding male student-athlete. The complete criteria are
listed in the Athletic Council Policies section of this handbook.
End of Season Evaluations and Exit Interviews
End of Season Evaluations
Each student-athlete will be asked to complete an evaluation at the end of their sport season. The
evaluation is administered online and is confidential. The results of the evaluations will be
compiled and reviewed with each head coach.
Senior Exit Interviews
Student-athletes in their last season of eligibility will be asked to complete a senior exit
interview. The assessment is administered online and is confidential. Each student-athlete may
also request an in-person exit interview with a member of the Athletic Council or the Faculty
Athletics Representative. Because seniors have been through the program two, three or four
years, their insight and constructive comments into how we can improve our overall athletics
program will be very helpful.
Student-Athlete Advisory Committee (SAAC)
The mission of the Northern Kentucky University Student-Athlete Advisory Committee is to
enhance the entire student-athlete experience by providing opportunity, protecting the athlete,
and fostering a positive image. This committee will strengthen communication between the
student-athletes, the entire athletics staff and the university as a whole.
The Student-Athlete Advisory Committee (SAAC) is composed of two student-athlete
representatives from every team, including cheerleading and athletic training. The SAAC meets
every three weeks and provides a forum for team representatives to voice their concerns on a
wide range of issues that are important to the student-athlete population.
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Through their participation, SAAC members are afforded many responsibilities and
opportunities, such as:
 Promote communication between athletics administration and student-athletes
 Provide a voice for student-athletes
 Encourage participation in community projects ad campus organizations
 Promote special events for student-athletes
 Communicate information to teammates
 Participate in opportunities to enhance leadership skills
 Promote a positive student-athlete image
Summer Camp Guidelines
1.1
The University encourages the University coaches to participate in providing
leadership and training skills for young student-athletes during the summer
months of June, July and August. The following procedures for calculating
compensation will apply to all employees who direct and participate in summer
sports camps.
The compensation is considered “special” in terms of University pay policy
because it applies to work considered additional to the staff member’s regular
employment with the University; however, such compensation is subject to all
taxes and other deductions in accordance with established University pay policies
and practices.
1.2
Each employee directing or participating in a summer sports camp (one or more
sessions) will be eligible for compensation in an amount equal to 100 percent of
the total net revenues from all sessions.
1.3
Any employee on a twelve-month appointment must use accrued vacation days in
order to direct or participate in the summer camp program.
1.4
The institutional budget for each respective sport will be compensated seventeen
and one-half percent of the net revenues. These monies will be to fund the cost of
athletic operating and scholarship expenses.
1.5
The University’s Intercollegiate Athletics will be compensated twelve and onehalf percent of the net revenues for providing administrative support, i.e., budget
management, registration, certificates, ordering of supplies, and other
arrangements.
1.6
Unencumbered revenues from each sports camp can accrue to augment the
institutional budget for each respective sport; this includes any compensation that
which an individual sports camp director may forgo in order to allow more
revenues to go to his or her specific intercollegiate sport.
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SUMMER CAMP CALENDAR
September
Submit all expenses and reconcile each camp budget.
Submit final payment for camp directors.
Close out summer camp budgets by September 30.
Meet to determine camp dates for the next two years.
Review and recommend changes for next year’s summer camp.
October
Submit information for summer camp brochures.
November
Summer camp brochure goes to Print Shop.
January
Prepare mailing list and labels and prepare news release.
February
Distribute summer camp brochures at basketball games.
Establish the registration system to record summer camp applications.
Identify student employee to work with the summer camp coordinator.
March
Review with camp directors the NCAA regulations for hiring staff for summer
camps.
Contact media outlets for promoting summer camps.
Send camp brochures to local elementary and high schools, YMCAs and
YWCAs, and recreation parks.
Send camp information to churches to be announced in weekly bulletins.
April
Meet with Payroll Coordinator and Personnel Coordinator to review and establish
procedures for payroll for camp employees.
Submit the job descriptions and pay scales positions working the camp(s) to
Jerome Rodgers. Estimated taxes will be 23%, except NKU student-athletes and
official honorariums.
Formulate a preliminary list of possible coaches to be hired, including NKU
student-athletes, excluding officials and submit to secretary. A name and social
security number is needed. This list will be submitted to Department of Human
Resources (HR). HR will check to see who needs to complete an I-9 form and
what each coach’s tax status was on his/her last filing date.
Send reminder to coaches regarding the purchasing procedures for equipment,
awards, etc.
Order t-shirts for campers.
May
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Contact Bursar Office regarding registration dates and times.
Send each coach procedures for hiring staff including proposed pay rate for NKU
coaching staff.
Contact food service regarding procedures to follow for each camp in session.
Secure insurance for each camp.
Coaches submit their equipment, awards, etc. orders.
Each camp director will send a confirmation letter to each coach working his/her
respective camp(s). The letter should indicate date of camp(s) working, salary,
tax forms needed and pay date.
June
Submit student stipend information including tax forms. Student will receive
paycheck two weeks after submitting request.
Submit the name, address, phone number and social security of team camp
officials.
July
Submit student stipend information including tax forms. Student will receive
paycheck two weeks after submitting request.
August
Contact Director of Campus Recreation, for facility rental bill.
Collect and submit all outstanding bills and invoice.
Ticket Policy
Men's and Women's Basketball - Single Game Tickets
All ticketing for NKU basketball events in The Bank of Kentucky Center are handled through
Ticketmaster.
Courtside Banker’s Club: $600
Banker’s Club: $400
Coaches’ Club: 200
Reserved seating (sidelines): $10.00
Reserved seating (end zone): $7.00
NKU Students (bleacher seating): FREE (with NKU All-Card)
NOTE: Tickets purchased online will incur additional fees through Ticketmaster.
Luxury Suite, Party deck or other group outings: Contact Chris Hafling at (859) 572-7665
Men's and Women's Soccer - Single Game Tickets
General Admission: $5.00
Students (Non-NKU): $3.00
Senior Citizens: $3.00
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NKU Faculty/Staff/Alumni: $3.00
NKU Students: FREE (with NKU All-Card)
Children 6 and under: FREE
Volleyball - Single Game Tickets
General Admission (bleacher and chair back seating): $5.00
Students (Non-NKU): $3.00
NKU Students: FREE (with NKU All-Card)
Children 6 and under: FREE
All other sports are free admission
Student Tickets
NKU students will be admitted free of charge with a valid student ID. Students must show their
ID at the Student Window to receive a ticket.
Discount Tickets
General admission tickets will be available at a discounted price ($5) for those specified on the
following nights: Parents night, Senior Night, High School Night, and Camper Night. Alumni
may purchase general admission seats for $5 each on Alumni Night.
Exhibition Games
There will be no complimentary tickets for these games. Tickets will be sold at the ticket
windows before the games. All seats will be general admission.
Handicapped Seating
Regents Hall is wheelchair accessible. The northwest and southwest corners on the floor will
accommodate handicapped seating. Call the Norse ticket office (859) 572-6372 for more
information.
Smoking Policy
Smoking is not permitted in Regents Hall at any time.
Athletic Department
Each member of the NKU athletic staff receives two complimentary general admission season
tickets. Staff members can upgrade these tickets for two reserve seats paying the difference.
Both head basketball coaches will each receive a maximum of 16 reserve seat admission tickets
for each game to be used for recruits, coaches, guests, etc. The Athletic Director will receive 4
reserve seats for each game, the Marketing/Development office will receive 4 reserve seats.
Player Passes
Players will have 4 passes for each home game. The student-athletes must sign the pass lists as
to who is arriving prior to the day of the game. Family, friends, etc. must go to the Will Call
Window and check off their name. The lists must be submitted by the coach 24 hours before the
scheduled game time.
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All-Area Passes – if used
All Area passes will ONLY be issued to WORKING STAFF.
GLVC Policies
All member institutions will honor passes issued by the conference to any conference event. The
conference shall issue annual passes good for all GLVC competition to the following persons:
the President, Athletic Director, Senior Woman Administrator and GLVC Institutional
Representative of each member institution; the conference Commissioner, SID, and the
Supervisor(s) of Basketball Officials; other persons designated by the conference. The
conference shall also provide each member institution with three additional passes, to be used at
the discretion of the institution. The pass shall be for the designated party and one guest. Passes
must be taken to the Will Call/Pass Window to receive tickets. There will be no complimentary
pass lists available to visiting teams.
Lost, Stolen, or Destroyed Tickets
The NKU Athletic Department is not responsible for lost, stolen, or destroyed tickets. If tickets
are lost, attendees may purchase other tickets if they are available. Tickets will not be
duplicated. All ticket sales are final.
Children
All children must sit in a seat.
Please Note: Everyone who has a ticket will get into the game.
Great Lakes Valley Conference Tournament
If Northern Kentucky University serves as a host for this event, no complimentary tickets will be
issued. Admission will be reserve (basketball only) and general admission, with prices for students,
adults, and sessions books set and/or approved by the conference. In basketball, the host institution
will hold 150 tickets for each session for reservation by each visiting institution in the women’s
tournament, 250 tickets for reservation by each visiting institution in the men’s tournament or
combined men’s and women’s sessions up until 5:00 p.m. Monday prior to any Tuesday’s men’s
games, 5:00 p.m. Tuesday for any women’s games, and 5:00 p.m. Wednesday for the men’s
semifinals and finals. Tickets not reserved by the visiting institutions by these deadlines may then be
sold by the host institution.
NCAA Division II Regional Tournament
If Northern Kentucky University serves as a host for this event, tickets will be limited and will be
sold on a first-come, first-serve basis. Each participating institution is guaranteed 100 tickets per
session. All unused tickets must be returned to the host institution 30 hours prior to game time.
Reserve seating will be offered to the NAC reserve season ticket holders, athletics staff, parents of
players and University personnel first. Tickets will subsequently be offered to the public. Once
reserve and general admission tickets are sold, no accommodations will be made for complimentary
seats.
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NCAA Rules and Regulations Regarding:
Complimentary Admissions
1.
NKU may provide four complimentary admissions per home contest to a student-athlete in the
sport in which the individual participates (either practices or competes), regardless of whether
the student-athlete competes in the contest. (NCAA 16.2.1.1)
2.
NKU may provide a partial qualifier with four complimentary admissions per home contest in
the sport in which the individual participates. (NCAA 16.2.1.1.1)
3.
NKU may provide each student-athlete who participates in or is a member of a team
participating in an NCAA championship with six complimentary admissions to all contests at
the site at which the student (or team) participates. (NCAA 16.2.1.1.2)
4.
Complimentary admissions may be provided to members of NKU’s team for all contests in a
tournament in which NKU is participating, rather than only for the games in which NKU
participates. However, the contests must be at the site at which NKU’s team participates.
(NCAA 16.2.1.1.3)
5.
Complimentary tickets shall be distributed only to persons designated by the student-athlete
who have identified themselves and signed a receipt. NKU shall be responsible for this
administrative procedure, and the student-athlete’s eligibility shall be affected by involvement
in action contrary to the provisions of 16.2.1.1 and 16.2.2.1. (NCAA 16.2.1.2)
6.
A partial or non-qualifier (per Bylaw 14.02.9.4) may receive a complimentary admission to all
of the institution’s regular-season home intercollegiate athletics contests during the first
academic year of residence. (NCAA 16.2.1.2.1)
7.
NKU may provide admission for each student-athlete to all of the institution’s regular-season
home intercollegiate athletics contests in sports other than that in which the student-athlete is a
participant, via a printed student-athlete pass or gate list. Proof of identity shall be required
upon admission. (NCAA 16.2.1.3)
8.
NKU may provide four complimentary admissions to a student-athlete who is being
recognized during an institution’s regular season intercollegiate athletics contest in a sport
other than that in which the student-athlete participates. Complimentary tickets shall be
distributed only to family members of the student-athlete. (NCAA 16.2.1.3.1)
Official (Paid) Visit
1.
During the official visit, complimentary admissions to a campus athletics event may be
provided only to a prospect and those persons accompanying the prospect on the visit and must
be issued on an individual-game basis. Providing press box, special seating boxes or bench
areas is prohibited. (NCAA 13.6.6.2)
2.
NKU may provide complimentary admissions to a prospect for a postseason conference
tournament only if the institution participates in the tournament and it is held on the
institution’s campus. (NCAA 13.6.6.2.2)
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3.
The provision of complimentary or reduced-cost admissions to prospects for an NCAA
championship (all rounds) or other postseason contests constitutes excessive entertainment and
is prohibited. The prospect may purchase these tickets only in the same manner as any other
member of the general public. (NCAA 13.6.6.2.3)
4.
An institution may reserve tickets, only for the use of immediate family members
accompanying a prospect during an official visit, for seat locations adjacent to the
complimentary seats being provided to the prospect. These tickets must be purchased at
face value. (NCAA 13.6.6.2.4)
Recruiting - Unofficial (Nonpaid) Visit
1.
During an unofficial visit, NKU may not pay any expenses or provide any entertainment
except a maximum of three complimentary admissions to a campus athletics event in which the
institution’s intercollegiate team practices or competes. Such complimentary admissions are
for the exclusive use of the prospect and those persons accompanying the prospect on the visit
and must be issued on an individual-game basis. Providing press box, special seating boxes, or
bench area is prohibited. (NCAA 13.8.2.1)
2.
NKU may not reserve tickets (in addition to the permissible complimentary admissions) to be
purchased by a prospect (or individuals accompanying the prospect) on an unofficial visit.
Tickets may be purchased only in the same manner as any other member of the general public.
(NCAA 13.8.2.1.4)
3.
If NKU schedules any regular season home games at a site located in a community other
than its own, the host institution may provide a maximum of three complimentary
admissions to only one such game for the exclusive use of a prospect and those persons
accompanying the prospect. Tournament and postseason games are excluded. (NCAA
13.8.2.2)
4.
NKU may provide complimentary admissions to a prospect for a postseason conference
tournament only if NKU participates in the tournament and it is held on the institution’s
campus. (NCAA 13.7.2.3)
5.
The provision of complimentary or reduced-cost admissions to prospects for an NCAA
championship (all rounds) or other postseason contests constitutes excessive entertainment and
is prohibited. The prospect may purchase tickets to such events only in the same manner as
any other member of the general public. (NCAA 13.7.2.4)
Tickets for State and Local Officials
Northern Kentucky University will provide the opportunity to each federal, state or local official,
to purchase tickets at face value for volleyball, basketball or soccer games upon request. The
officials will purchase these tickets in the same manner as any other member of the general
public, either through presale or at a ticket booth on game-day.
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Travel
Staff Travel
1.
Submit transportation requests for scouting, recruiting, seminars, meetings, and other
University business to Jeanne Papania, Business Manager, far enough in advance to
insure vehicle use. State-owned sedans will no longer be available for checkout. Twelvepassenger vans and bus service will continue to be offered through Operations and
Maintenance on a first-come, first-served basis. However, 12-passenger vans and other
vehicles can also be rented through Enterprise when these vehicles are in use.
The university has negotiated a very favorable agreement with Enterprise car rental to
replace the older, high-mileage state fleet. Some (especially very short) trips may be
slightly more expensive; however, annual savings to NKU and our department will be
significant. Some of the other advantages associated with the Enterprise contract over the
state sedans are:




The traveler will always be provided with a new, dependable, low-mileage vehicle.
Rental rate includes unlimited mileage.
Pick-up and delivery service is provided by Enterprise at no charge.
Vehicles can be delivered the night before and taken home for an early-morning
departure.
 With some location/distance limitations, vehicles can be delivered to and returned
from your home (department approval required).
 Full coverage (no deductible) insurance is included in the rental price.
 A replacement car will be provided should a breakdown, flat tire, etc., occur.
 Departments may approve upgrade for trips requiring larger vehicles.
 Vehicle reservations and arrangements can be made online.
 The university rate is available to faculty and staff for personal rentals with some
restrictions.
The following link explains the contract terms, provides all necessary information for
reserving a car and scheduling online, and explains how cars will/can be delivered:
http://access.nku.edu/purchasing/contracts. If you have questions, contact Jeanne
Papania or Peggy Dejaco at X-5294.
2.
If you use your own vehicle, the mileage reimbursement as of July 1, 2008, is $0.49 per
mile.
3.
Submit Out-of-state Travel Authorization forms at least five (5) days prior to departure to
insure reimbursement of Kentucky travel allowances. A blanket Out-Of-State
Authorization for all staff travel to Great Lakes Valley Conference areas will be on file
and it is not necessary to complete a separate form. All air transportation should be
arranged through AAA Corporate Travel Services Trip Manager, the Authorized
University travel agency. Other arrangements can be made by the staff member. In
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113
either case, you can use your NKU credit card to pay for the ticket or use your own
personal credit card and then be reimbursed.
4.
Any NKU employee/agent who operates a State/University vehicle shall be
knowledgeable of and comply with the following policies and procedures. Violators will
be subject to appropriate administrative disciplinary action in addition to any legal action
that may result.
1.
GENERAL
A.
Utilization of all State/University vehicles is the administrative
responsibility of the Vice President for Administration and Finance. The
Operations & Maintenance Transportation Office of NKU operates under
the official policies and procedures governing the use of State and
University vehicles.
B.
Vehicles are for official use only. Vehicles are not to be taken to
private residences or used for personal business. Vehicles may be
parked at a public place of lodging (hotel, conference center, etc.) when an
employee’s duties require him or her to be away over night.
Vehicles shall be used solely for performing the official business of the
Commonwealth of Kentucky/Northern Kentucky University. Officially
scheduled University events include class field trips, athletic events,
musical and dramatic performances, workshops, seminars and
conferences, University relations, and official administrative state
business.
2.
VEHICLE OPERATORS
A.
Only vehicle operators as authorized by the Vice President for
Administration and Finance or his/her designate are permitted to operate a
State/University vehicle.
B.
All vehicle operators shall be holders of a valid driver’s license. A copy of
the driver’s current license must be on file in the Operations &
Maintenance office.
C.
A completed Driver Certification Form must be on file in the Operations
& Maintenance office and updated once a year.
D.
All vehicle operators shall be employees or agents of the Commonwealth
of Kentucky or Northern Kentucky University.
1) An employee is defined as anyone receiving wages from the
Commonwealth of Kentucky or Northern Kentucky University.
2) An agent of the Commonwealth of Kentucky is defined as “one who is
authorized by the Commonwealth to act in its behalf, or to act for it.” Only
a major department head of Northern Kentucky University may designate
an agent.
E.
Operators shall drive in a legal, safe, and courteous manner.
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F.
G.
H.
Passengers in State/University vehicles shall be limited to NKU
employees and persons connected with official State/University business.
All vehicle operators driving a fleet van will be required by the Vice
President for Administration and Finance to complete a van orientation to
ensure the safety and well-being of the operator, passengers, vehicle, etc.
If you have driven a University van less than two times in two years, you
will be required to retake the van orientation. Call Operations &
Maintenance’s Transportation Office at 572-5113 to schedule the
orientation.
For all trips involving students in fleet vans seating up to fifteen, a faculty
or staff sponsor/advisor shall be responsible for the operation of the van in
accordance with all official policies and procedures.
Request approval for a student-athlete or non-University employee to drive a
University vehicle from the Director of Athletics. If request is approved, the
“Northern Kentucky Driver Certification” form must be filed prior to departure.
See end of this section for form.
5.
NKU reimburses employees for job-related travel. Coaches required to travel to
discharge their University job-related duties may request reimbursement for the use of
their personal automobile by filing the standard travel reimbursement form.
6.
Out-of-state travel vouchers are to be submitted within ten (10) days after trip is
completed. Total reimbursement for any out-of-state trip shall be submitted on ONE
travel expense voucher.
7.
An employee will be reimbursed for actual cost of lodging provided a hotel or motel preprinted, receipted bill is attached. A credit card receipt is not acceptable. Lodging within
forty (40) miles of the employee's residence or workstation will not be reimbursed.
8.
Meal Reimbursement Rates
For travel out of state, except “high rate”, subsistence shall not exceed:
·
Breakfast
(must include 6:30 a.m. - 9:00 a.m.)*
$ 7.00
·
Lunch
(must include 11:00 a.m. - 2:00 p.m.)* $ 8.00
·
Dinner
(must include 5:00 p.m. - 9:00 p.m.)*
$15.00
For travel to "high rate" areas, subsistence shall not exceed:
·
Breakfast
(must include 6:30 a.m. - 9:00 a.m.)*
$ 8.00
·
Lunch
(must include 11:00 a.m. - 2:00 p.m.)* $ 9.00
·
Dinner
(must include 5:00 p.m. - 9:00 p.m.)*
$19.00
*Authorized travel must depart before first time and must end after second time
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115
Athletics staff members are encouraged to use the athletics courtesy cars or Enterprise rental
vehicles instead of their own personal vehicles. If a coach is driving his/her own vehicle and
there is an accident or maintenance trouble, the coach may be stranded or lose use of his/her own
vehicle for a period of time.
Team Travel
1.
Complete an athletic Travel Request Form for each trip scheduled during the
season and submit to Jeanne Papania, Business Manager. This should be completed
when the season schedule is finalized. Your Vehicle Request and Travel Money Request
will be included on this form. See appendix.
2.
If a guest (non-NKU employee or student) would like to ride with the team,
complete the Vehicle Release Form. See appendix.
3.
If a student-athlete does not want to return back to campus with the team, the
student-athlete must complete the Student-Athlete Relinquishing Right To Return in
University Vehicle Form. See appendix.
4. Check requests will be sent to Accounting office by the prior to the trip. The University
writes checks daily. The coach is responsible to pick-up check from Jeanne Papania.
5. Return all receipts and unspent monies within seven (7) days following the contest.
Courtesy Cars
Coaches requiring use of an automobile for discharge of University coaching –related duties,
such as a recruiting trip, for an extended period of time may request use of the courtesy cars. See
Kurt Moeller to reserve the car for the desired time period. These
vehicles are provided to the Athletics program as a service. The care and maintenance of
the cars are imperative. The Athletics staff is strongly encouraged to keep the cars clean and
maintained.
It is the coach’s responsibility to pay all moving violation or parking tickets while driving a
courtesy, rental or personal car. They must be paid immediately. The University will not
reimburse or pay for any tickets. If second notices for unpaid tickets are received, the coach
responsible will lose the privilege of driving a courtesy or rental car until the ticket is paid and
the individual shows proof of payment.
Sales Tax Exemption Certificate
Educational institutions which have qualified with the Revenue Cabinet for a purchase
exemption authorization are permitted to purchase without payment of sales or use tax any
tangible personal property or services are to be used strictly within the educational function.
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Northern Kentucky University has exemption from sales taxes for the following states:
Kentucky, Florida, and Missouri. If you need a certificate of exemption see Jeanne Papania.
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117
Vehicle Pick-up/Return Procedures
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Policies & Procedures Governing the Use of State Vehicles
Any NKU employee/agent who operates a State/University vehicle shall be knowledgeable of and comply
with the following policies and procedures. Violators will be subject to appropriate administrative
disciplinary action in addition to any legal action that may result.
1. GENERAL
A. Utilization of all State/University vehicles is the administrative responsibility of the Vice
President for Administration and Finance.
The Operations & Maintenance
Transportation Office of NKU operates under the official policies and procedures
governing the use of State and University vehicles.
B. Vehicles are for official use only. Vehicles are not to be taken to private residences or
used for personal business. Vehicles may be parked at a public place of lodging (hotel,
conference center, etc.) when an employee’s duties require him or her to be away over
night.
2. SCHEDULING
A. To request the use of a fleet vehicle, a completed Trip Ticket Form must be submitted to
the Operations & Maintenance Office, Maintenance Building-100. When completing the
form, please make certain the information is legible on all copies. For questions or
assistance in completing the form, call the Operations & Maintenance Office at 5726107. Approval of requests is provisional upon the requests meeting the following
criteria:
Vehicles shall be used solely for performing the official business of the Commonwealth
of Kentucky/Northern Kentucky University. Officially scheduled University events
include class field trips, athletic events, musical and dramatic performances, workshops,
seminars and conferences, University relations, and official administrative state business.
B. The scheduling of all University vehicles is done on a first come, first served basis,
determined by the date and time the properly completed Trip Ticket Form is received in
the Operations & Maintenance Office. Vehicle users are encouraged to submit their
requests as much in advance as possible. However, vehicles may not be requested more
than six months in advance of the planned departure date of the trip.
C. Upon authorization of the request, confirmation will be sent to the requestor
D. Operations & Maintenance is not liable for any costs incurred by a department should a
reserved vehicle and/or the 45-passenger bus become unavailable due to a mechanical
failure, driver unavailability, weather conditions, or any other matter.
E. Departments will be charged the minimum fee if they do not cancel their vehicle
reservation at least twenty four hours in advance of their departure.
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119
Policies & Procedures Governing the Use of State Vehicles
When reserving the NKU bus, an itinerary for the trip must be submitted ONE WEEK PRIOR TO
DEPARTURE. An itinerary is also required when reserving a University passenger van when the
trip is either 500 miles or more or an overnight trip. The itinerary should include:
1)
2)
3)
4)
5)
6)
Name of staff/faculty in charge of trip
Pick-up location
Agenda of bus/van travel during reserved period
Destination and map
Address and phone number of hotel if staying overnight
Time of expected return
3. VEHICLE OPERATORS
A. Only vehicle operators as authorized by the Vice President for Administration and
Finance or his/her designate are permitted to operate a State/University vehicle.
B. All vehicle operators shall be holders of a valid driver’s license. A copy of the driver’s
current license must be on file in the Operations & Maintenance office.
C. A completed Driver Certification Form must be on file in the Operations & Maintenance
office and updated once a year.
D. All vehicle operators shall be employees or agents of the Commonwealth of Kentucky or
Northern Kentucky University.
1)
An employee is defined as anyone receiving wages from the
Commonwealth of Kentucky or Northern Kentucky University.
2)
An agent of the Commonwealth of Kentucky is defined as “one who is
authorized by the Commonwealth to act in its behalf, or to act for it.” Only
a major department head of Northern Kentucky University may designate
an agent.
E. Operators shall drive in a legal, safe, and courteous manner.
F. Passengers in State/University vehicles shall be limited to NKU employees and persons
connected with official State/University business.
G. All vehicle operators driving a fleet van will be required by the Vice President for
Administration and Finance to complete a van orientation to ensure the safety and wellbeing of the operator, passengers, vehicle, etc. If you have driven a University van less
than two times in two years, you will be required to retake the van orientation. Call
Operations & Maintenance’s Transportation Office at 572-5113 to schedule the
orientation.
H. For all trips involving students in fleet vans seating up to fifteen, a faculty or staff
sponsor/advisor shall be responsible for the operation of the van in accordance with all
official policies and procedures.
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Policies & Procedures Governing the Use of State Vehicles
I.
A full-time Motor coach/Mechanic is employed by the University for the purpose of
operating the NKU bus.
J.
For all trips involving students in the NKU bus, which requires the use of the
University’s Motor coach operator, the faculty or staff sponsor/advisor has the same
responsibilities as above, except for the actual operation of the vehicle.
K. In cases where the faculty or staff sponsor/advisor absolutely cannot be present, an
employee or an agent of Northern Kentucky University may be appointed to act under the
direct supervision of the sponsor/advisor.
A Driver Certification Form must be approved by the major department head and
on file in Operations & Maintenance, Maintenance Building-100, before a
vehicle will be issued to the appointed agent. The agent has the same
responsibilities as listed above.
L. All vehicle operators and passengers shall be liable for disciplinary action by their
immediate supervisors and the University’s administration for violation of any of the
official policies and procedures governing the use of State/University vehicles. Operators
and passengers will also be liable for any resulting legal actions.
M. The University reserves the right to cancel trips at any time if a vehicle operator violates
any official policies and procedures. If passengers in fleet vehicles violate any official
policies and/or procedures, the University employee or agent should immediately cancel
the trip and return the vehicle to the University.
4. SAFETY
A. All persons operating or riding in State/University vehicles shall wear lap/shoulder belts,
or combinations thereof, as provided.
B. Smoking in State/University vehicles is prohibited.
C. Alcoholic beverages and/or illegal drugs as defined in the Kentucky Revised Statutes are
prohibited in State/University vehicles.
5. ACCIDENTS
A. An operator whose vehicle is involved in an accident resulting in damage to the vehicle
or to any other property, or to any person, regardless of whether or not the operator was
in the vehicle at the time of the accident, shall immediately contact the Operations &
Maintenance Office at 859-572-6107.
B. In the event a police report is issued, the operator shall obtain a copy of the report and
submit it to Operations & Maintenance, Maintenance Building-100.
Revised 1/0
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121
GLVC Schedule Change
Any change in the approved GLVC schedules (baseball, men’s and women’s basketball, men’s
and women’s soccer, softball, men’s and women’s tennis, and volleyball) shall be coordinated
through the commissioner’s office and approved by the commissioner.
Procedure:
1. The coach (coaches) wanting to change their schedule must sign this form and get their
athletic director’s signature.
2. Coach 1 mails or faxes this form to opposing coach (coach 2).
3. Coach 2 and their athletic director sign form.
4. Coach 2 faxes form to commissioner (317-237-5632).
5. Commissioner faxes approval/denial to both coaches and athletic directors involved.
****************************
Sport: ____________________________________________________________
Contest to be changed: ___________________ at _________________________
Date originally scheduled: _________________ Original time: _______________
New date:_________________________ New time: __________________________
Reason for date change – other details:_______________________________________
_______________________________________________________________________
_______________________________________________________________________
All signatures must be signed to approve a change in schedule
_______________________
__________
Home Athletic Director
Date
____________________
__________
Home Coach
Date
_______________________
__________
Away Athletic Director
Date
____________________
__________
Away Coach
Date
_______________
________________
Approve
Disapprove
_____________________
___________
Commissioner
Date
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Sports Medicine Department Description
The Sports Medicine Department at Northern Kentucky University is responsible for 1) developing and
implementing a plan that provides for the health and safety of student-athletes, the athletics and university staff, and
those individuals in attendance for on-campus athletics events and 2) implementing and maintaining the
undergraduate Athletic Training Education Program within the Department of Educational Specialties. Areas of
responsibility include, but are not limited to, the developing, implementing, and monitoring of a comprehensive
health and safety program for the athletics program; supervising and coordinating of the athletic training staff and
program; coordinating the athletics insurance program; educating Athletic Training Students within the classroom
and clinical settings; and insuring compliance with the National Collegiate Athletic Association and Great Lakes
Valley Conference regulations, Commonwealth of Kentucky statutes, and Northern Kentucky University policies
and procedures.
Selected Duties of the Sports Medicine Department include:
 Assign medical coverage of all athletic teams participating in practice and competition.
 Assess and monitor the rehabilitation of student-athlete injuries occurring as a result of participation in a
department sponsored competition or practice.
 Make appropriate medical referrals and/or provide medical treatment for student athletes within the guidelines
of KRS 311.900.
 Communicate with coaches, both in writing and orally, the extent of any injury along the methods of
rehabilitations.
 Supervise the health care of injured and ill student-athletes recovering or rehabilitating.
 Maintain an injury reporting system documenting the type of medical treatment administered, if referrals were
made, if there was lost practice and/or playing time, and the mechanism used and the disposition of each injured
student-athlete.
 Administer first aid to student-athletes, athletics staff, and individuals in attendance at on-campus athletics
events.
 Maintain communication with the athletics program’s team physician or his/her designated agent, and/or the
physician of record in regards to the disposition, treatment, and rehabilitation of injured or ill student-athletes as
a result of their participation in a department sponsored competition or practice.
 Develop the professional skills of the Sports Medicine staff in the assessment, prevention, and rehabilitation of
athletic injuries.
 Administer the supervision of the weight room.
 Monitor, inspect, and insure athletics equipment, athletics fields, athletics support facilities are maintained to
protect the health and safety of student-athletes, athletics and university staff, and individuals attending oncampus athletics competition.
 Administer the medical insurance program informing student-athletes and their parents of the program
procedures, working with physicians to defray costs, filing post injury medical claims, keeping records, and
maintaining the best insurance program for the University and the student-athletes.
 Insuring compliance with the National Collegiate Athletic Association and Great Lakes Valley Conference
regulations, Commonwealth of Kentucky statutes, and Northern Kentucky University policies and procedures.
 Develop policies that will reduce or control risk in equipment, facility maintenance, travel, instruction,
supervision, and training.
 Administer the Athletics program’s Drug and Alcohol Education and Drug testing Program.
 Schedule the physical examinations before pre-season practices begin.
 Participate in the educational process of students within the Athletic Training Education Program through
formal instruction within the classroom and clinical settings as well as mentoring and advising Athletic Training
Students in their professional development toward becoming Allied Health practitioners.
* Other duties and responsibilities of The Department of Sports Medicine can be found in Appendix, Job
Descriptions.
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123
Northern Kentucky University
Sports Medicine
Jim Bilbo, MD
Head Team Physician
Forest Heis, MD
Team Physician
Athletic Training Education
Matt DesJardins, MD
Team Physican
Sports Medicine
Trey Morgan, Program Director
Molly Hutson, Assoc AD Sports Medicine
Thomas Palmer, Clinical Coordinator
Athletic Training
Strength and Conditioning
Sean Finley, GA
Noriko Masamoto, Assoc, ATC
Frank Shipley, Asst. ATC
Athletic Training Students
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Jessica Rhodes, GA ATC
Kelsey Penebaker, GA
ATC/Strength and Conditioning
Sports Medicine Staff Directory
Staff Listing
Molly Hutson
Associate Athletic Director
-Sports Medicine & Risk Management
Adjunct Professor - ATEP
Home: (859) 426-1079
Office: (859) 572-1487
Cell: (859) 816-2809
Fax: (859) 572-1565
Noriko Masamoto
Associate Athletic Trainer
Office: (859) 572-1489
Cell: (859) 803-0854
Frank Shipley
Assistant Athletic Trainer
Office: (859) 572-5921
Cell: (859) 835-5615
Jessica Rhodes
Graduate Assistant Athletic Trainer
Office: (859) 572-5118
Cell: (269)-806-3228
Kelsey Penebaker
Graduate Assistant Athletic Trainer/
Strength and Conditioning
Office: (859) 572-5118
Cell: (414) 975-4436
Sean Finley
Graduate Assistant Strength and Conditioning
Office: (859) 572-6010
Cell: (513) 315-3945
Trey Morgan, MS, ATC
Program Coordinator – ATEP
Office: (859) 572-1399
Cell: (513) 349-9211
Thomas Palmer
Clinical Coordinator – ATEP
Office: (859) 572- 5623
Cell: (859) 835-2852
NKU Athletic Training Room
Main: (859) 572-5118
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125
NKU Team Physician List
James T. Bilbo, Head Team Physician
Commonwealth Orthopedics Center
340 Thomas More Parkway
Chapel Place B, Suite 260
Crestview Hills, KY 41017
Office: (859) 301-2663 ext 1
Forest Heis, Team Physician
Commonwealth Orthopedics Center
Office: (859) 301-2663 ext 1
NKU Medical Referral Network
Family Practice / Sports Medicine
Dr. Matt DesJardins, MD
Family Practice/Sports Medicine
Crestview Office
Office: (859) 301-2663 ext 1
Dr. Mike Miller, MD
Sports Medicine
Crestview Office
Office: (859) 301-2663 ext 3
Dr. Scott Jones, MD
Family Practice
Patient First – Union Office
Office: (859) 384-2660
Gynecology (Ob/Gyn)
Kate Hewitt, MD
Team OB-GYN
71 E. Hollister
Mt. Auburn, OH 45219
Otolaryngology/Head and Neck Surgery
Todd M. Kirchhoff, M.D.
Head and Neck Specialist
40 N. Grand Ave.
Ft. Thomas, KY 41075
Dentist
Michelle Beck, DMD
Team Dentist
640 Scott St.
Covington, KY 41011
Optometry
Richard E. Schuck,
Optometrist
2306 Alexandria Pike
Southgate, KY 41071
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Office: (513) 723-0909
Office: (859) 781-4900
Office: (859) 261-5852
Office: (859) 781-2000
(859) 635-7600
Counseling / Drug and Alcohol Issues
Mark Toennis, Psy-D
Sports Counseling
4150 Alexandria Pike Suite 102
Cold Springs, KY 41076
Podiatry
Matthew Connally, MD
Podiatrist
525 Alexandria Pike, Suite 200
Southgate, KY 41076
Hospitals
St. Elizabeth Hospital- Ft. Thomas
85 Grand Avenue
Ft. Thomas, KY 41075
St. Elizabeth Hospital- Edgewood
1 Medical Village Dr.
Edgewood, KY 41017
Pharmacy
Kroger’s
70 Martha Lane Collins
Cold Springs, KY 41076
Office: (859) 442-7700
Office: (859) 301-2663
Main:
ER:
(859) 572-3100
(859) 572-3151
Main:
ER:
(859) 301-2000
(859) 292-4353
Pharm: (859) 781-6372
Walgreen’s
2840 Alexandria Pike
Highland Heights, KY 41076
Main:
Family Practice Center
Office: (859) 344-3800
Women’s Crisis Center
Office: (859) 491-3335
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(859) 781-0631
127
Consent for the Release of Medical Information
Northern Kentucky University’s Department of Intercollegiate Athletics takes precautions to ensure that a studentathlete’s private health information is kept confidential. Such information is shared only under certain
circumstances and only to certain individuals. As a student-athlete, your medical condition must be monitored and
managed by officials of the University to ensure that you are not at risk for injury. You also participate in activities
as a student-athlete that may require emergency treatment. The following individuals are those who may need
access to your medical information, either in paper or verbal format, as part of this care process:
Certified Athletic Training Staff
 Head Athletic Trainer
 Assistant Athletic Trainer(s)
 Graduate Assistant Athletic Trainer(s)
 Athletic Training Program Coordinator
Physicians
 Head Team Physician(s)
 Other Designated Team Physician(s)
 Counselor(s)/Psychologist(s)
 Other team Healthcare Providers
Other
 Athletic Director
 Associate Athletic Director
 Head and Assistant Coaches
 Sports Information Director
 Athletic Training Students
The kind of information shared with the above individuals varies and is directly related to the duties each person is
required to perform. Files that contain your medical information are maintained in a locked filing cabinet to which
only members of the Certified Athletic Training Staff have access.
Should your condition require our communication with your health plan, your primary care physician, or other medical
specialists identified by you, you hereby give your consent to release your private health information to these parties via
telephone, regular mail, or facsimile. You also hereby give your consent for us to receive your private health information from
these parties via telephone, regular mail, or facsimile.
In case of an emergency that requires immediate care, we may be required to release your private health information to
emergency medical personnel, fire protection personnel, law enforcement officials, physicians other than those named above,
hospital or emergency care center personnel, and your family.
We may also be required to release your private health information in response to a lawfully issued subpoena.
You are not required to sign this consent in order to be eligible for participation in NKU’s Intercollegiate Athletics Program.
However, the ability of the members of the NKU Sports Medicine department to provide appropriate and adequate medical care
for the injuries you may incur from participating in intercollegiate athletics is highly dependent upon their ability to share
information with the individuals listed above. Please be advised that if you refuse to sign this release, in most cases, it will only
be possible for the NKU Sports Medicine department to provide minimal care for your injury or illness. By signing below, you
indicate that you have read and understand this document and give your permission to release your private medical information
under the circumstances explained herein. This authorization expires 365 days from the date of your signature and may be
revoked by written notice to the Athletic Director.
______________________________________
Student-Athlete
__________________
Date
______________________________________
__________________
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Parent/Guardian
(Required if student-athlete is under 18 yrs old)
Date
Emergency Action Plan
Emergency action plans provide detailed information on what to do if you have an accident or emergency.
Emergency situations may occur at anytime during an athletic practice or event. Expedient action must
be taken in order to provide the best possible care to the athletes in emergency and/or life threatening
conditions. Preparation for emergency and/or life threatening conditions involves formulation of an
emergency action plan, proper coverage of events, maintenance of appropriate emergency equipment
and supplies, utilization of appropriate emergency medical personnel, and continuing education in the
area of emergency response.
Through careful pre-participation physical screenings, adequate medical coverage, safe practice and
training techniques and other safety avenues; potential emergencies may be averted. However, accidents
and injuries are inherent with sports participation. Proper preparation on the part of the Department of
Athletics will enable each emergency situation to be managed appropriately.
Emergency Personnel
The first responder to an emergency situation is, typically, a member of the sports medicine staff. It may
also be the coaching staff or the team physician. All sports medicine staff (including athletic training
students), head coaches, and administrative staff are required to have yearly certification in
cardiopulmonary resuscitation (CPR) and automated external deliberation (AED). The sports medicine
staff is also required to have first aid and OSHA training on a yearly basis. Copies of training certificates
and/or cards are maintained in the athletic training facility.
Emergency Response Team (ERT)
Certified Athletic Trainer
Athletic Training Student
Team Physician
Coach
Department of Public Safety
Emergency medical technician





NATA Certified and Kentucky State Licensed Athletic Trainer(s) and Athletic Training Student(s)
are on site for practice and competition during traditional seasons.
For non-traditional seasons, ATC’s and ATS’ are on call via cell phones.
Additional sports medicine staff members are accessible from the athletic training room (located
in the Albright Health Center).
Team Physicians are on site or on call for practices and competition.
EMS is available by calling 911.
Basic roles of the Emergency Response Team in case of emergency
In the event of a medical emergency involving a player, student, coach or spectator at any Northern
Kentucky University intercollegiate athletic event, the following protocol will be followed:
1. Scene Safety and Immediate Care- The immediate care of the victim(s) is the first priority. The
most qualified individual on the scene should provide and direct acute care. Individuals with
lower credentials should yield to those with more appropriate training
a. Chain of Command
i. Team Physician (if present)
ii. Certified athletic trainer
iii. Athletic training student
iv. Coach
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129
v. Bystander
2. EMS activation- This should be done as soon as the situation is deemed an emergency or lifethreatening. Time is the most critical factor in an emergency condition. The person in command
will designate a responsible individual from the ERT to contact the Department of Public Safety,
(DPS) (ext. 7777) for on campus incidences and 911 EMS for off campus incidences. This
person must be able to stay calm under pressure, communicate effectively and be familiar with
the location of the sporting event.
This person will:
a.
b.
c.
d.
Identify him/herself as a representative of the NKU Sports Medicine department.
Request an emergency medical unit be dispatched
Give nature and severity of the medical emergency
Give the exact location of the victim and venue.
It will be the responsibility of the Department of Public Safety to:
a. Dispatch an emergency medical unit immediately
b. Respond to the victim location
c. Arrange to meet EMS in order to direct emergency personnel to the emergency site
For home events occurring off-campus, in the event of an emergency, contact with emergency
medical personnel will be made via cell phone and will not incorporate involvement by NKU
Department of Public Safety.
3. Equipment retrieval- This step needs to be performed by an individual from the ERT who is
familiar with the type and location of the specific emergency equipment needed for the situation.
4. Directing EMS to the scene- For on campus incidences, DPS will be responsible for directing
EMS and should have the keys to any locked gates or doors. For off campus incidences, one
person from the ERT will be responsible for meeting EMS as they arrive at the facility. This
person should have keys to any locked gates or doors and should know the fastest access to the
emergency scene.
Emergency Communication
Communication is the key to an efficient emergency response team. This communication should be
established prior to the event to establish boundaries and to build rapport between all groups involved.
Access to a working telephone, fixed or mobile, should be available during any team practice or
competition. The communications system should be checked prior to each practice or competition to
ensure proper working conditions. Provisions should be made in case primary mode of communication
fails. At any athletic venue, whether home or away, off-campus or on-campus, it is important to know the
location of a workable telephone.
Emergency Equipment
All necessary emergency equipment should be at the site and quickly accessible. Personnel should be
familiar with the function and operation of emergency equipment on site. Equipment should be in good
working condition and checked on a regular basis. Equipment should be appropriate for the sport and
venue. Equipment should be stored in a clean and controlled area.
Medical Emergency Transportation
EMS units are on-call for all home athletic events.
The response time is an additionally factor when determining if ambulance coverage should be on site.
The Department of Athletics will coordinate ambulance on-site services. Ambulances may be
coordinated on site for special events/sports, such as major tournaments or GLVC/NCAA regional or
championship events. Consideration is given to the capabilities of transportation service available (i.e.,
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Basic Life Support or Advanced Life Support) and the equipment and level of trained personnel on board
the ambulance. In the event of an emergency, the 911 system (9-911 on campus) will still be utilized for
activating emergency transport.
In the medical emergency evaluation, the primary survey assists the emergency care provider in
identifying emergencies requiring critical intervention and in determining transport decisions. In an
emergency situation, the athlete should be transported by ambulance, where the necessary staff and
equipment is available to deliver appropriate care. Emergency care providers should refrain from
transporting unstable athletes in inappropriate vehicles. Care must be taken to ensure that the activity
areas are supervised should the emergency care provider leave the site in transporting the athlete. Any
emergency situations where there is impairment in level of consciousness (LOC), airway, breathing, or
circulation (ABC) or there is neurovascular compromise should be considered a “load and go” situation
and emphasis placed on rapid evaluation, treatment and transportation. In order to provide the best
possible care for Northern Kentucky University Athletics, transportation will be to either: St. Elizabeth
Hospital Ft. Thomas or Edgewood.
Media, Crowd and Family Members management
The Department of Public Safety will be responsible for crowd control and emergency medical unit
direction. The Athletic Director and Sports Information Director will address the media in attendance.
Members of the media will be escorted into a designated classroom/media room. The Athletic Director
will inform a member of University Relations of the emergency. The Athletic Director or Sports
Information Director will give only factual information regarding the emergency only as released by the
Team Physician or ATC. No speculation will be offered.
In the event that the medical emergency results in catastrophic disability or death, the following plan will
be instituted.
a. All media relations will be handled via existing media relations protocol via the office of
the Vice President for University Advancement.
b. Contact of the victim’s family will be made by one of the following individuals depending
on the situation: Athletic Director, Associate Athletic Director for Sports Medicine & Risk
Management, or the Team Physician.
c. If the victim is a team member, athletes will be immediately brought to a central location.
A member of the Athletic Department administration and University Advancement will
brief the athletes as to the extent of the emergency and pending response plan.
d. The Director of Health and Counseling Center, with appropriate staff members, will be
used for initial counseling for all athletes and staff involved.
e. The University and the Athletic Department will make every possible effort to meet the
psychological needs of the remaining student athletes and staff. Follow up counseling
will be provided.
Conclusion
The importance of being properly prepared when athletic emergencies arise cannot be stressed enough.
A victim’s survival may hinge on how well trained and prepared athletic of the Department of Athletics
personnel. It is prudent to invest athletic department “ownership" in the emergency plan by involving the
athletic administration and sport coaches as well as sports medicine personnel. The Emergency Action
Plan should be reviewed at least once a year with all athletic personnel, along with CPR and first aid
refresher training. Through development and implementation of the emergency plan, the Department of
Athletics ensures the student-athletes will have the best care provided when an emergency situation does
arise.
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131
Individual Venues Emergency Action Plans
Regents Hall
Emergency Response Personnel
 Certified Athletic Trainer on site for practice or event
 Athletic training student on site for practice or event
 Coaches on site for practices or event
 Team Physician on site or on call for practice or event
 EMS- on call for practice or event
Emergency Response Communications
 Certified Athletic Trainer cell phone
o
Molly Hutson- 859-816-4011
o
Noriko Masamoto- 859-496-6391
o
Frank Shipley- 859-835-5615
o
Jessica Rhodes- 269-806-3228
o
Kelsey Penebaker- 414-315-4436
 Coaches cell phone
o
Todd Asalon- 859-496-6198

Dizzy Peyton-513-544-9369
o
Dave Bezold- 859-496-6801

Kurt Young- 859-547-9503
o
Carlos Chia- 859-496-6723
o
Kathy Stewart- 513-325-0316

Chip Gregg- 859-496-6729
o
Nancy Winstel- 859-496-6495

Jeff Hans- 859-760-5192
 Athletic Office fixed telephone- 859-572-5193
 Additional fixed telephone in athletic training room- 859-572-5118
Traditional and Non-traditional Season Practices and Competitions
 Traditional- an ATC will be at all traditional practices and competitions
 Non-traditional- an ATC will be on call for all out of season practices and
Emergency Response Equipment
 Supplies- trauma kit, splint kit, spine board- on court or maintained in Regents Hall Athletic training room
 AED located mounted on wall on West side of Regents Hall at all times
Roles of First Responder
 Immediate first aid care of the injured or ill student athlete or victim
 Activation of Emergency Medical System (EMS)
o
Call 572x7777, DPS

Provide name, address, telephone number, number of individuals injured, condition of injured,
first aid treatment, specific directions
 Emergency equipment retrieval
 Direction of the EMS to the scene
o
Open appropriate doors
o
Designate individual (preferably DPS) to meet EMS and escort to scene
o
Court- enter Regents from south entrance, through doors next to baseball field
Roles of Event Manager or Coaching Personnel
 Maintain Spectator control
 Escort family members to the medical facility or to a private area
 Remove media personnel from the immediate area
Directions to Regents
 Regents Hall is located on Nunn Drive
 Kenton Drive
 Enter grave parking lot S
 Drive down driveway behind baseball field
 Enter Regents through second pair of doors past shed
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Individual Venues Emergency Action Plans
Roger Grein Softball Field
Emergency Response Personnel
 Certified Athletic Trainer on site for practice or event
 Athletic training student on site for practice or event
 Coaches on site for practices or event
 Team Physician on site or on call for practice or event
 EMS- on call for practice or event
Emergency Response Communications
 Certified Athletic Trainer cell phone
o Jessica Rhodes- 269-806-3228
o Frank Shipley- 208-310-1656
 Coaches cell phone
o Kathy Stewart- 513-325-0316
o Chip Gregg- 859-496-6729
 Blue Light Emergency Phone in parking lot “G” (behind tennis courts)parking lot “S” (between
softball and baseball)
 Fixed telephone in athletic training room- 859-572-5118
 Athletic Office fixed telephone- 859-572-5193
Emergency Response Equipment
 Supplies- trauma kit, splint kit, spine board- on field or maintained in Regents Hall Athletic training
room
 AED located in Athletic training room during practice and on field for home events
Roles of First Responder
 Immediate first aid care of the injured or ill student athlete or victim
 Activation of Emergency Medical System (EMS)
o Call 572x7777, DPS
 Provide name, address, telephone number, number of individuals injured,
condition of injured, first aid treatment, specific directions
 Emergency equipment retrieval
 Direction of the EMS to the scene
o Open appropriate doors
o Designate individual (preferably DPS) to meet EMS and escort to scene
o Field- enter Softball field from north from parking lot “g”; Enter through gate along first
base side
Roles of Event or Coaching Personnel
 Maintain Spectator control
 Escort family members to the medical facility or to a private area
 Remove media personnel from the immediate area
Directions to Grein Field
 Grein Field is located on Kenton Drive
 EMS should come from Kenton Drive
 Enter gravel parking lot G
 Enter the field through the gate along the first base
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133
Individual Venues Emergency Action Plans
Friendship Baseball Field
Emergency Response Personnel
 Certified Athletic Trainer on site for practice or event
 Athletic training student on site for practice or event
 Coaches on site for practices or event
 Team Physician on site or on call for practice or event
 EMS- on call for practice or event
Emergency Response Communications
 Certified Athletic Trainer cell phone
o Frank Shipley- 859-835-5615
 Coaches cell phone
o Todd Asalon- 859-496-6198
o Dizzy Peyton- 513-544-9369
 Blue Light Emergency Phone in parking lot “S”
 Fixed telephone in athletic training room- 859-572-5118
 Athletic Office fixed telephone- 859-572-5193
Emergency Response Equipment
 Supplies- trauma kit, splint kit, spine board- on field or maintained in Athletic training room
 AED located in Athletic training room during practice and on field for home events
Roles of First Responder
 Immediate first aid care of the injured or ill student athlete or victim
 Activation of Emergency Medical System (EMS)
o Call 572x7777, DPS
 Provide name, address, telephone number, number of individuals injured,
condition of injured, first aid treatment, specific directions
 Emergency equipment retrieval
 Direction of the EMS to the scene
o Open appropriate doors
o Designate individual (preferably DPS) to meet EMS and escort to scene
o Field- enter Baseball field from parking lot “S”; Enter through gate along first base side
Roles of Event or Coaching Personnel
 Maintain Spectator control
 Escort family members to the medical facility or to a private area
 Remove media personnel from the immediate area
Directions to Friendship Field
 Friendship Field is located on Nunn Drive
 EMS should come from Kenton Drive
 Enter grave parking lot “S”
 Enter the field through the gate along the first base
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Individual Venues Emergency Action Plans
NKU Soccer Complex
Emergency Response Personnel
 Certified Athletic Trainer on site for practice or event
 Athletic training student on site for practice or event
 Coaches on site for practices or event
 Team Physician on site or on call for practice or event
 EMS- on call for practice or event
Emergency Response Communications
 Certified Athletic Trainer cell phone
o Noriko Masamoto- 859-496-6391
o Jessica Rhodes- 269-806-3228
 Coaches cell phone
o Bob Sheehan- 859-496-6132
 Terry Gruelle- 859-391-4000
o John Basalyga- 859-496-6394
 Fixed telephone in coaches office- Sheehan- 859-572-7742, Basalyga- 859-572-7570
 Athletic Office fixed telephone- 859-572-5193
 Fixed telephone in Bank of Kentucky athletic training room- 859-572-5118
Emergency Response Equipment
 Supplies- trauma kit, splint kit, spine board- on field during home events and fall practices
 AED located on field for home events and practice
Roles of First Responder
 Immediate first aid care of the injured or ill student athlete or victim
 Activation of Emergency Medical System (EMS)
o Call 572x7777, DPS
 Provide name, address, telephone number, number of individuals injured,
condition of injured, first aid treatment, specific directions
 Emergency equipment retrieval
 Direction of the EMS to the scene
o Open appropriate doors
o Designate individual (preferably DPS) to meet EMS and escort to scene
o Field- enter the Soccer complex off John’s Hill Road through gates located on the far side
of the field
Roles of Event or Coaching Personnel
 Maintain Spectator control
 Escort family members to the medical facility or to a private area
 Remove media personnel from the immediate area
Directions to Soccer Complex- for emergency entrance




From US 27
Turn onto Marshall Lane
Soccer Complex is at the end of Marshall Lane
Enter through gates on South side of field
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Individual Venues Emergency Action Plans
Joyce Yeager Tennis Complex
Emergency Response Personnel
 Certified Athletic Trainer on call for practice or on site for home event
 Athletic training student on call for practice or on site for home event
 Coaches on site for practices or event
 Team Physician on call for practice or event
 EMS- on call for practice or event
Emergency Response Communications
 Certified Athletic Trainer cell phone
o Molly Hutson- 859-486-1640
o Noriko Masamoto- 859-496-6391
o Frank Shipley- 208-310-1656
 Coaches cell phone
o Geoff Crawford- 859-496-5894
 Blue Light Emergency Phone in parking lot “G” (behind tennis courts)
 Fixed telephone in Athletic Training room- 859-572-5118
 Fixed phone in Athletic office- 859-572-5193
Emergency Response Equipment
 Supplies- trauma kit, splint kit, spine board- on field during home events or maintained in Regents Hall
Athletic Training room for practices
 AED located on field for home events or maintained in Athletic training room for practice
Roles of First Responder
 Immediate first aid care of the injured or ill student athlete or victim
 Activation of Emergency Medical System (EMS)
o Call 572x7777, DPS

Provide name, address, telephone number, number of individuals injured, condition of
injured, first aid treatment, specific directions
 Emergency equipment retrieval
 Direction of the EMS to the scene
o Open appropriate doors
o Designate individual (preferably DPS) to meet EMS and escort to scene
o Enter from Kenton Drive into Lot “G”
o Tennis courts are on the right
o Enter through gates to courts
Roles of Event or Coaching Personnel
 Maintain Spectator control
 Escort family members to the medical facility or to a private area
 Remove media personnel from the immediate area
Directions to Tennis Courts
 From Kenton Drive
 Enter Lot “G”
 Tennis courts on the right-hand side
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Individual Venues Emergency Action Plans
Bank of Kentucky Center
Emergency Response Personnel
 Certified Athletic Trainer on site for practice or event
 Athletic training student on site for practice or event
 Coaches on site for practices or event
 Team Physician on site or on call for practice or event
 EMS- on call for practice or event
Emergency Response Communications
 Certified Athletic Trainer cell phone
o Molly Hutson- 859-486-1640
o Noriko Masamoto- 859-496-6391
 Coaches cell phone
o Dave Bezold- 859-496-6801
 Kurt Young- 859-547-9503
o Nancy Winstel- 859-496-6495
 Jeff Hans- 859-760-5192
 Fixed telephone in Health Center
Emergency Response Equipment
 Supplies- trauma kit, splint kit, spine board- on field during home events and fall practices
 AED located courtside for home events and in athletic training for practice
Roles of First Responder
 Immediate first aid care of the injured or ill student athlete or victim
 Activation of Emergency Medical System/Advance Life Support (EMS/ALS)
o ATC will have event manager contact SMG’s EMT in First Aid Center
 Provide name, number of individuals injured, condition of injured, first aid
treatment
o EMT will assist ATC and activity life squad
 Emergency equipment retrieval
 Direction of the EMS to the scene
o Open appropriate doors
o Designate individual (preferably DPS) to meet EMS and escort to scene
o Court- enter front entrance through front doors and onto court
Roles of Event or Coaching Personnel
 Maintain Spectator control
 Escort family members to the medical facility or to a private area
 Remove media personnel from the immediate area
Directions to Soccer Complex- for emergency entrance






From US 27
Turn onto Nunn Drive
Drive a complete circle around round-about (heading back out of campus)
Take first Right into Bank of Kentucky parking
Take first Right toward front of Bank of Kentucky Center
Enter through front doors
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137
Automated External Defibrillation (AED) Usage Policy
Northern Kentucky University Department of Athletics, Division of Sports Medicine
November, 2002
Revised June 2007
The following policy is designed to provide rationale for ownership of an Automated External Defibrillator
by the NKU Department of Athletics and outline procedures regarding its usage.
In the `Community Access to Emergency Defibrillation Act of 2002', the 107th Congress of the United
States made the following findings:
(1) Over 220,000 Americans die each year from cardiac arrest. Every 2 minutes, an individual
goes into cardiac arrest in the United States.
(2) The chance of successfully returning to a normal heart rhythm diminishes by 10 percent
each minute following sudden cardiac arrest.
(3) Eighty percent of cardiac arrests are caused by ventricular fibrillation, for which defibrillation
is the only effective treatment.
(4) Sixty percent of all cardiac arrests occur outside the hospital. The average national survival
rate for out-of-hospital cardiac arrest is only 5 percent.
(5) Communities that have established and implemented public access defibrillation programs
have achieved average survival rates for out-of-hospital cardiac arrest as high as 50
percent.
(6) According to the American Heart Association, wide use of defibrillators could save as many
as 50,000 lives nationally each year.
(7) Successful public access defibrillation programs ensure that cardiac arrest victims have
access to early 911 notification, early cardiopulmonary resuscitation, early defibrillation,
and early advanced care.
Sudden death within the athletic population specifically, though uncommon, is a very distinct possibility
with far reaching effects for family, coaches and teammates. The etiology of sudden death syndrome in
athletes, though varied, is most commonly attributed to cardiac conditions leading to sustained, fatal
ventricular arrhythmias (Prentice, 2003). When such an arrhythmia occurs, early defibrillation greatly
increases the chance of survival for the victim (American Safety & Health Institute, 2001).
The MRL LifeQuest Automatic External Defibrillator (AED) was purchased by the Northern Kentucky
University division of Sports Medicine within the NKU Athletic Department in November, 2002 and the Zoll
AED Plus in November, 2004 and May 2006, for the purpose of providing treatment and care in the
eventuality a cardiac episode occurring among a member of an NKU intercollegiate athletic team, a
member of a visiting intercollegiate athletic team, or a spectator at an NKU intercollegiate athletic event.
In order to provide the best possible care for the victim and the best possible access to the device, the
use of the AED within the NKU Athletic Department will be conducted under the following guidelines:
1. Use of the AED will be performed under the written guidelines contain within this document as
prescribed by Dr. James T. Bilbo, Head Team Physician acting as the Medical Control Physician.
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2. Care and use of the AED will be supervised within the Department of Athletics by the Associate
Athletic Director for Sports Medicine & Risk Management within the division of Sports Medicine.
3. Use of the AED will only be by individuals approved by the division of Sports Medicine. An
approved individual is defined as an employee of the NKU Athletic Department who has
completed an approved AED training program and maintains current certification for providing
AED care.
4. A ZOLL AED is permanently mounted on the wall in Regents Hall.
5. The portable AED’s will be housed within the NKU Athletic Training Facility at all times except in
the following cases:
A. When NKU Athletics is hosting one or two home intercollegiate athletic contest, the AED will
be located at the event site.
B. When more than three home contests are occurring concurrently, the Sports Medicine staff
will determine the location and use of the AED units, based on venues, location, nature of
event, and crowd size.
C. In the event an NKU intercollegiate athlete is identified by a physician as having a preexisting condition for which there is known to be an increased risk of ventricular tachycardia
or ventricular fibrillation, the staff of the division of Sports Medicine along with the Head Team
Physician and the Director of Athletics may determine if an AED should be housed at the
event site at which the identified athlete is participating. This includes but is not limited to the
possibility of the AED being located at the event site during home events, even when one or
more additional home events are occurring concurrently. An AED will also be taken along
with the team for whom the identified athlete plays for away games, provided that an
individual approved to use the AED also accompanies the team.
This policy is being enacted under my direction and supervision as the Head Team Physician for Northern
Kentucky University Athletics. The implementation of this policy will be under the direction of the
Associate Athletic Director for Sports Medicine & Risk Management. Use of the AED is authorized for all
properly certified, full or part time members of the NKU Athletic staff as needed in emergent situations.
____________________________________________
James T. Bilbo, MD – Head Team Physician
____________________________________________
Molly Hutson, MEd, ATC – Assoc. Athletic Director for Sports Medicine & Risk Mgmt.
References
American Safety & Health Institute, (2001). Automated External Defibrillation. American Safety & Health
Institute, New Port Richey, Florida.
th
Prentice, W.E. (2003). Arnheim’s Principles of Athletic Training (11 ed.). McGraw Hill Publishing,
Boston, MA. p. 862-3.
www.senate.com. (November 20, 2002). Community Access to Emergency Defibrillation Act of 2002.
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Northern Kentucky University
Automated External Defibrillator (AED)
Post-Incident Report Form for Cardiac Arrests
To be completed immediately after a cardiac arrest occurs at your facility or the AED is put on a patient.
The main caregiver at the scene and the AED Area Coordinator, Environmental Health and Safety with 24
hours should fill out form.
1. Facility or building name: _________________________________________
2. Incident location: _______________________________________________
3. Date of incident: ____ /____ /____ (Month/Date/Year)
4. Estimated time of incident: _____: _____ a.m. /p.m. (Hour: Minute)
4a. Estimated time that 911 call was placed: ____: ___ a.m. /p.m. (Hour: Min)
5. Name of patient: _______________________________________________
6. Patient gender: Male [ ] Female [ ]
7. Estimated age of patient: ___________years
8. Did the patient collapse (become unresponsive)? Yes [ ] No [ ]
8a. If yes, what were the events immediately prior to the collapse (check all that apply):
[ ] Difficulty Breathing [ ] Chest Pain [ ] Electrical Shock
[ ] No Signs or Symptoms [ ] Drowning [ ] Injury [ ] Unknown
8b. Was someone present to see the person collapse? Yes [ ] No [ ]
If yes, was that person a trained AED employee? Yes [ ] No [ ]
8c. After the collapse, at the time of Patient Assessment and just prior to the AED pads being
applied, was the person breathing? Yes [ ] No [ ] did the person have a pulse? Yes [ ] No [ ]
9. Was CPR given prior to 911 EMS arrival? Yes [ ] No [ ] Go to #10
9a. Estimated time CPR started: _____: _____ a.m. /p.m. (Hour: Minute)
9b. Was CPR started before the arrival of a trained AED employee? Yes [ ] No [ ]
9c. Who started CPR? Bystander [ ] Trained AED employee [ ]
10. Was an AED brought to the victim prior to 911 EMS arrival? Yes [ ] No [ ]
10a. If No, briefly describe why and skip to question 17: ______ ____________
10b. If yes, estimated time AED was at patient's side: ____: ____ a.m. /p.m. (Hour: Minute)
11. Were the AED pads put on the patient? Yes [ ] No [ ]
11a. If Yes, was the person who put the AED pads on the patient a:
[ ] Trained AED employee [ ] Untrained AED employee [ ] Bystander
12. Was the AED turned on? Yes [ ] No [ ]
12a. If yes, indicate, AED Type/Serial Number:__________________________________
12b. Estimated time (based on your watch) the AED was turned on: ____: ____ a.m./p.m.
13. Did the AED shock the patient? Yes [ ] No [ ]
13a. Estimated time (based on a watch) of first shock by AED: ____: ____ a.m. /p.m.
(Hour:
Min)
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13b. How many shocks were delivered prior to the EMS ambulance arrival? ____(number)
14. Name of person operating the AED: ____________________________________________
14a. Is this person a trained AED employee? Yes [ ] No [ ]
15. Was there any mechanical difficulty or failure with the use of the AED? Yes [ ] No [ ]
15a. If yes, briefly explain. (Federal law requires completion of an FDA reporting form)
_____________________________________________________________________________
___________________________________________________________________
16. Were there any unexpected events or injuries that occurred during the use of the AED?
Yes [ ] No [ ]
16a. If yes, briefly explain:__________________________________________________________
_______________________________________________________________________________
17. Indicate the patient's status when the 911 EMS arrived: ____: ____ (Hr: Min)
17a. Was a pulse restored? Yes [ ] No [ ] Don't Know [ ]
If yes, time pulse restored: ____: ____ (Hour: Minute)
17b. Was breathing restored? Yes [ ] No [ ] Don't Know [ ]
If yes, time breathing restored: ____: ____ (Hour: Minute)
17c. Was responsiveness restored? Yes [ ] No [ ] Don't Know [ ]
If yes, time patient responsive: ____: ____ (Hour: Minute)
18. Was the patient transported to the hospital? Yes [ ] No [ ]
18a. If Yes, how was the patient transported?
[ ] EMS Ambulance [ ] Private Vehicle [ ] Other
19. Were police notified? Yes [ ] No [ ]
20. Were police at the scene? Yes [ ] No [ ]
20a. Police report number if known: ________________________________________________
If the caregiver was exposed to blood or other infectious materials immediately notify the BGSU
Environmental Health & Safety Department or the Department of Public Safety if after hours.
Report completed by (please print name and date)
Name: __________________________________________ Date: _______________________
Signature: ___________________________________________________________________
Title: _____________________________ Office Phone: _______________________________
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Athletic Insurance Policy
All student athletes must provide proof of medical insurance that includes coverage of injuries
occurring during participation in intercollegiate athletics, prior to practice and/or participation.
Athletic accident insurance is provided by Northern Kentucky University for the benefit of our studentathletes. This coverage is offered on an “excess” basis only. Under the terms of the policy, this coverage
is considered to be secondary or in addition to all other valid and collectible medical insurance policies.
Most notable would be parental insurance coverage through your place of employment under which the
student-athlete is covered as an eligible dependent. In the event there is no medical insurance coverage,
our provider has offered a primary coverage plan. If you need an application to purchase insurance for
your son/daughter, contact the Sports Medicine Office at 859.572.5118.
The NCAA does not permit us or any college or university to provide coverage or pay the bills incurred for
expenses related to illness or conditions which are not sustained as the direct result of an athletic
accident in our intercollegiate athletic program.
If your primary medical insurance is a HMO or PPO and your son or daughter will be out of your coverage
plan it is recommended to see if your company offers a rider for out-of-area coverage. This addition to
your policy will insure the best possible medical care for your son or daughter. Due to new regulations
outlined in the Health Insurance Portability and Accountability Act (HIPAA), if your primary medical
insurance requires a referral from a primary care physician (PCP) to see a specialist, it is your
responsibility to have a referral sent to any specialist (such as NKU team physicians) your child is
required to see as a result of athletic participation.
All medical bills for your son/daughter incurred as a result of an injury in the intercollegiate athletic
program will be sent directly to your son/daughter or to your home address. In some cases, the athletic
department may get a copy of the bill, but in no case will the athletic department be the primary place for
the incurred bills to be sent. Upon receiving bills with expenses covered under this policy, the bill should
be sent (or delivered) to Noriko Masamoto, MS, ATC, 218 AHC, Nunn Drive, Highland Heights, KY
41099. DO NOT send payment for balances due to the vendor. We are unable to reimburse individuals
for payments made to vendors on expenses otherwise covered by this policy. Additionally, under NO
CIRCUMSTANCES may bills be sent directly to our secondary insurance policy carrier by anyone other
than NKU’s athletic insurance coordinators.
Northern Kentucky University’s athletic insurance policy will NOT pay toward any of the following
expenses:
1. Pre-existing injuries or conditions, or aggravation due to athletic participation are not covered
benefits.
2. Off-season injuries, injuries incurred during the season that are not directly related to varsity
competition or supervised practices (for example, injuries in P.E. classes, intramural sports,
recreational activities, etc.), are not covered in accordance with NCAA regulations
3. Refusal to pay by primary insurance due to an exemption for intercollegiate athletics participation
4. Refusal to pay by primary insurance due to lack of proper referral paperwork
5. Primary insurance deductible’s over $500.00
6. Primary insurance co-pays for office visits – All co-pays should be made at the time of the initial
office visit.
7. Prescription medicines
8. Expenses not directly related to restoring pre-injury status
9. Late fees or similar charges incurred*
10. Bills over 1 year old
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Northern Kentucky University Athletic Insurance Policy - Continued
*Processing of claims by our athletic insurance carrier can take up to 3 weeks from the time your bill is
submitted to the Sports Medicine department. In order to avoid late fees from medical providers, all bills
must be received in the Sports Medicine office no later than 2 weeks after the posted date of the original
bill. Parents or athletes will be responsible for any late fees incurred when the original bill was not
received in the Sports Medicine office within this time period. Other similar charges that will not be
covered include, but are not limited to, late fees incurred from the failure of the parent to provide
additional information requested by Northern Kentucky University’s athletic insurance carrier.
In order to provide the best possible sports medicine care while controlling medical costs, if medical care
and related procedures are necessary for NKU student-athletes, our team physicians and Sports
Medicine Staff will perform them. NKU will not be financially responsible for care provided by medical
practitioners outside of our established network. Parents and student-athletes are free at any time to
utilize physicians or other healthcare professionals other than those associated with NKU Sports
Medicine. If the decision is to proceed outside the NKU network, NKU Athletics will NOT be financially
responsible for any expenses incurred for the entire injury.
In the event student-athletes need specialized medical care outside of the scope of our established
medical team, referral to an appropriate specialist must be made by an authorized member of the Sports
Medicine staff.
The Sports Medicine staff does ask that the athlete first talk to a NKU Certified Athletic Trainer (ATC) prior
to going to another physician. If rehabilitation is needed, the athlete must have had prior authorization by
an NKU ATC for rehab to be conducted in the NKU Athletic Training Room. Rehabilitation services will
not be provided by NKU Certified Athletic Trainers for cases in which the student-athlete chooses to use a
physician or other healthcare practitioner outside of NKU’s established medical network without prior
knowledge by an NKU ATC. In such cases, it is the responsibility of the student-athlete to arrange for
proper care through the supervising physician or medical personnel. Further, in these cases, the athlete
will not be cleared for return to athletic practice or competition until officially released in writing by the
supervising physician. Illnesses and injuries with previous histories of injury are not covered unless we
have medical documentation to illustrate complete rehabilitation has occurred. Conditions existing prior
to athletic participation are not covered under this policy.
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Health, Alcohol and Drug
Education and Assistance Program
Please read this document entirely. If you have additional questions or need clarification, contact the
Associate Athletic Director for Athletic Training & Risk Management, Office AHC 218A, phone 859-5721487.
Contents
I. Rationale
II. Programs for Student Participants
Student Education Program
Student Assistance Program
Mandated Intervention Policy
Drug Testing Program
Sale or Distribution Policy
Appeals
Other Health Related Issues
III. Programs for Employees
Employee Education Program
Employee Assistance Program
I. RATIONALE
The Northern Kentucky University Athletic Program is highly visible throughout the Greater Cincinnati and
Northern Kentucky community. The student participants (all athletes, including red shirt players, athletic
trainers, team managers and cheerleaders) who take part in its Intercollegiate Athletic Program represent the
University locally and nationally through their endeavors. Because they have chosen a student activity that is so
closely tied to the public’s view of the University and in many instances accepted financial aid based upon
athletic participation, student participants and those who work closely with them have special responsibilities
and obligations to uphold the level of moral and ethical standards expected within the University community.
The athletic department will require all student participants and athletic department staff to actively participate
in an ongoing health, alcohol and drug education and assistance program. This program will run concurrently
with their eligibility and/or employment. The goals of the health, alcohol and drug education and assistance
program are:
1.
2.
3.
4.
5.
6.
7.
8.
To create an environment that promotes health, wellness and emotional assistance;
To assist athletic department staff members in recognizing the student participant that may have an existing
health, alcohol and drug problem;
To educate the student participant on the danger inherent in the abuse of substances this may affect his/her
mental and/or physical well being;
To encourage frank discussions of the concerns student participants may have about the use of drugs;
To prevent through education any health, drug and alcohol abuse by NKU student participants;
To identify any student participant who may be using drugs and/or alcohol;
To insure that any chronic dependency is addressed and properly treated;
To provide a reasonable safeguard that all student participants are medically competent to participate in
competition. The health, alcohol and drug education and assistance program is to provide help to a student
participant who has a concern or problems with health, alcohol and/or drugs.
This program is intended to address potentially serious problems in a helpful, not punitive, way. It is designed
to place student participants in communication with professionals who can help prevent small difficulties from
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145
growing and interfering with the educational process. In order to maximize the effectiveness of this program
and insure that the intercollegiate athletic program is not compromised, and the safety of other members of the
athletic program is not jeopardized, all members of the Northern Kentucky University athletic community will
participate in this program.
While it emphasizes prevention and assistance, this program also sets out consequences relative to continued
participation in intercollegiate athletics for those who violate university policies or civil laws regarding alcohol
and drugs.
The programs and policies described in this document govern all athletes and staff of NKU’s athletic
department. Stricter individual team rules and policies may supercede those in this document when agreed
upon in writing by the Athletic administration.
All student participants are subject to the rules and regulations of NCAA. The NCAA Constitution 3.2.4..6 and
Bylaws 14.1.4, and 30.5 deal specifically with drug testing issues. A copy of the NCAA Constitution and
Bylaws is available and can be reviewed in the main Athletic office, AHC 250.
II. PROGRAMS FOR STUDENT PARTICIPANTS
To be eligible to participate in the university’s athletic program, the “Consent for Participation in Health,
Alcohol and Drug and Assistance Program” form must be signed. Forms signed before a student participant
attains the age of 18 must be signed by a parent/guardian and must be signed again by the student participant
immediately after his/her 18th birthday.
Subsequent refusal to cooperate in the administration of this policy and its procedures will result in a referral to
the mental health professional for intervention (described below in Section II.B). Further refusal to cooperate
will result in dismissal from the student participant’s athletic program.
A. STUDENT EDUCATION PROGRAM
1.
At the beginning of the Fall academic semester, a presentation will be made to all student participants in the
Athletic program at Northern Kentucky University to outline and review the department’s policies and
program regarding health issues, drug and alcohol use and abuse, its purpose and implementation. A copy
of the Health, Alcohol and Drug Education and Assistance Program Policy will be given to each student
participant. Each student participant will be asked to: 1) sign a copy of the policy acknowledging receipt of
a copy and understanding of the policy; 2) sign a statement authorizing the release of information and
records only to the Athletic and University Administration2.
2.
During the academic year, (Fall/Spring) there will be a variety of educational programs on health,
alcohol/drug abuse, and wellness issues. The Associate Athletic Director / Head Athletic Trainer will
identify these programs and all athletic teams/coaches will be notified. Professional health, alcohol and
drug educators, and counselors will conduct all educational programs. Topics to be included but not
limited to, are: self-help, stress management, self-esteem, university and community health, alcohol and
drug problems, anti-abuse motivation or other related topics.
a.
b.
2
All student participants will be mandated to attend at least two sessions per academic year. All
freshmen and transfer students must attend the first session scheduled in the fall as one of the two
required sessions.
Failure to attend sessions as required in 2.a may result in the non-renewal of Grant-in-Aid and/or
dismissal from the athletic program.
The Athletic Administration is defined to consist of the Athletic Director, Assistant Athletic
Director/Head Athletic Trainer, Team Physician(s), Head Coach, and others on a need to know
basis. The University Administration is defined to be the University Athletic Council and the
President’s cabinet.
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B. STUDENT ASSISTANCE PROGRAM
1.
Assistance for the student participants with a problem or concern with health, alcohol or drugs will include
an assessment by the mental health professional3 who will recommend appropriate treatment. The mental
health professional will communicate assessment and progress to the Assistant Athletic Director/Head
Athletic Trainer. The Assistant Athletic Director/Head Athletic Trainer will be responsible for informing
the Athletic and University Administration, if appropriate, of problems and action taken in this regard.
a)
b)
2.
Confidentiality: To maintain a level of confidentiality, the report of the mental health professional
to the Athletic and University Administration will be limited to recommendations and compliance
in the treatment. It will not include personal information learned through treatment sessions.
Insurance Coverage: The athletic program’s insurance policy is an “excess” policy. NKU’s
insurance will be used only after the student participant’s insurance has dealt with the claim.
1. If the student participant is cared for by a mental health professional approved by the Athletic
and University Administration, NKU will submit to its insurance carrier bills incurred due to
evaluation, screening and administering care to the student participant that are not covered by
his/her primary insurance policy.
2. If a student participant desires an outside referral, an approved licensed mental health
professional will be agreed upon and the full financial burden, for any such professional
service, will rest with the student participant.
Voluntary Assistance Any student participant who comes forward with a health, alcohol and drug problem
or concern will be referred to an approved licensed mental health professional. If the student participation
selects a qualified mental health professional, other than the athletic department’s designated mental health
professional, the student is responsible for the entire costs of his or her counseling. The mental health
professional will recommend the student participant for the appropriate treatment plan, counseling, and will
provide information pertaining to the athlete’s capability to participate with his/her respective team.
C. MANDATED INTERVENTION POLICY
1.
A student participant will be referred to an approved mental health professional for mandatory assistance,
hereafter referred to as an intervention, when any of the following occur:
a.
The student participant fails a drug test for banned drugs, as defined by NCAA regulations, or refuses
to comply with a required test. The list of such banned drugs is published in the NCAA Division II
Manual which is available and can be reviewed in the main Athletic office, AHC 250;
b. The student participant’s behavior as reported by a reliable witness4, indicates that he/she may be
abusing alcohol or drugs or experiencing other health related problems and thus endangering
himself/herself, and/or the athletic program, or the university community;
2.
3
4
c.
The student participant seeks voluntary assistance with either such frequency or in such serious
circumstances that the Athletic Administration must formally intervene to insure the safety of the
student participant himself/herself, others in the program, or the program itself.
d.
The student participant is involved in the sale or distribution of or the intent to sell or distribute drugs.
Failure to comply with a mandatory intervention will result in dismissal from his/her respective athletic
program and the student participant’s Grant-in-Aid will be terminated at the end of the semester.
A mental health professional is defined to be a state licensed mental health practitioner approved by
NKU’s Athletic Administration.
A reliable witness includes, but is not limited to, any NKU faculty or staff member, health care
provider, law enforcement officer, student and/or parent.
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3.
The procedures for arranging for treatment under a mandated intervention will be the same as those in
Section II.B.1 above.
4.
Reinstatement and Continuation in Intercollegiate Athletics Reinstatement to the student participant’s
program and continuation of any Athletic Grant-in-Aid will depend on how often the student participant
has required intervention.
a.
FIRST INTERVENTION Any student participant for whom an intervention is mandated will be
subject to additional alcohol, drug, and health related screening. The student participant will be
suspended by the Athletic Administration and inactive in the program until reinstated. Reinstatement to
active participation will not occur until the student-athlete is cleared by the mental health professional.
If the student participant has also been suspended from the program, he or she must also be reinstated
by the Athletic Administration, and the circumstances of the intervention and the student participant’s
compliance with the prescribed program will be considered before renewal of an athletic Grant-in-Aid.
b. SECOND INTERVENTION: Any student participant whose involvement with alcohol or drugs
requires a mandated intervention of the mental health professional a second time will be suspended
indefinitely from all athletic activity immediately. The mental health professional will offer assistance,
advice and recommendations. The suspension will last until the student participant is cleared by the
mental health professional and reinstated by the Athletic Administration. The student participant will
be subject to random alcohol and drug or other health related screening during the balance of his or her
athletic eligibility. The circumstances of the intervention and the student participant’s compliance with
the prescribed program will be considered before renewal of an athletic Grant-in-Aid.
c.
5.
THIRD INTERVENTION: Upon a third intervention involving alcohol or drugs, the student
participant will be permanently dismissed from the athletic program. The student participant may
continue in the counseling program for the remainder of the academic year. Upon dismissal, the
student participant’s Grant-in-Aid will be terminated after the appropriate hearing process. (See
NCAA Bylaw 15.3.4.1.3 Hearing Opportunity Required.)
All drug and alcohol related violations are considered cumulative for the student participant’s career.
DRUG TESTING PROGRAM
NCAA DRUG FREE SPORT
Starting during the 2004-05 academic year, the NCAA will begin year-round drug testing for Division II
programs. For institutions not sponsoring DII football, Drug Free Sport randomly will select institutions to be
tested. Institutions not sponsoring football will be selected at least once every two years. If your institution does
not sponsor football, four student-athletes from one sport will be tested. Student-athletes are subject to drug
testing before, during or after their competitive season.
Drug Free Sport randomly will select student-athletes for drug testing and provide the names of the selected
student-athletes to the institution's drug-testing site coordinator. The drug-testing site coordinator will notify
the selected student-athletes. Selected student-athletes are required to sign the Out-of-Competition StudentAthlete Notification Form, acknowledging their selection for drug testing and will be present at the time and
location designated by the drug-testing site coordinator. Student-athletes are drug tested through urinalysis and
will be observed by a drug-testing crew member of the same gender. The length of the collection process
depends on the student-athlete's ability to provide an adequate specimen. If a student-athlete provides an
adequate specimen immediately upon arriving at the drug-testing station, the entire process is usually completed
in less than 20 minutes. The student-athlete cannot be released from drug testing until an adequate specimen is
provided, except to attend class. NCAA drug-testing protocol requires the specific gravity of each studentathlete's urine sample be measured onsite prior to sending the sample to the lab. (Protocol 6.2.5.1) If the
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specimen is too dilute, the student-athlete will be required to remain in drug testing until an adequate specimen
is collected. This could take several hours.
NORTHERN KENTUCKY UNIVERSITY
1.
The NKU Athletic program will institute a confidential drug screening program. The primary purpose of
this program is to identify student participants who through the use of alcohol, pharmaceutical products and
illegal drugs, endanger the welfare of other students, themselves or the team.
2.
A random selection will be performed monthly. In addition, a discretionary drug screening test of a student
participant or athletic team based upon a reasonable suspicion of drug use or problem will be performed at
the request of the Athletic Administration. If a team qualifies for a conference or NCAA tournament, the
Athletic Administration may request a drug screening test be conducted before the team participates in the
tournament.
3.
The head coach will be notified by the Associate Athletic Director for Sports Medicine and Risk
Management prior to their student-athlete being drug tested. All student participants shall be subject to
urine testing as described herein and shall provide samples for such testing as requested by department staff
pursuant to its published procedures. Dilute5 samples will not be accepted.
a.
If a sample is diluted, the student-athlete will be required to take a second drug test immediately.
If the second test also is dilute it will automatically be considered a positive test.
4.
Student athletes who are randomly selected will be escorted by an Athletic Department Representative to
the Drug testing facility. The coaches of these athletes will be notified prior to the testing. These athletes
will be removed after practice or between classes and escorted immediately to the facility.
5.
Student athletes who are suspected of drug use or problem will be escorted by an Athletic Department
Representative to the Drug testing facility. The coaches of these athletes will be notified prior to the
testing. These athletes will be removed before or after practice and escorted immediately to the facility.
These student athletes will be observed by an official at the Drug testing facility while providing their
specimen.
6.
Failure to comply with the drug testing procedures as described will result in a mandatory intervention
7.
Testing Procedure
a.
Appropriate urine and saliva specimens will be collected, under observation, from student participants
for laboratory testing for the presence of prohibited substances (as defined in consent form).
b. Specimens may be collected when the mental health professional confirms that there is reasonable
cause to believe that a student/athlete who has been referred by the athletic department is or has been
adversely affected by prohibited substances. Specimens may also be collected by team, by portion of
team, by random individual selection from a team, or all student participants, for re-testing as part of
the assistance process, or by the NCAA.
c.
5
Testing may occur during any periods of eligibility for conditioning, training, or competition. Retesting shall be scheduled only after sufficient time has elapsed, as determined by the mental health
professional, so that substances identified in prior tests have passed through the student participant’s
system and will not be detected.
Dilute: Any test sample in which the results are skewed due to increase in water content of the
urine
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149
d. All testing will be conducted by a departmentally approved medical testing laboratory that has
appropriate chain of custody procedures.
e.
Any positive6 test result must be confirmed by one other analysis process on that specimen when
practicable.
f.
A testing consent and waiver must be signed by each student participant prior to each test.
g.
All positive results from any drug screening will be brought to the attention of the student participant
in a confidential, but direct manner. The Athletic and University Administration will receive the results
of a positive test. The student participant will be entered into the Student Assistance program and will
follow established intervention protocols, as described in the Mandatory Intervention Policy above.
E. SALE AND DISTRIBUTION POLICY
Any student participant involved with and subsequently found to be guilty, through NKU’s disciplinary process
and/or the judicial system, of the sale or distribution of or the intent to sell or distribute drugs will be dismissed
from the Northern Kentucky University athletic program.
F. APPEALS
1.
A student participant referred for an intervention to the mental health professional in accordance with the
Mandatory Intervention Policy (II.C above) may appeal the possible suspension or dismissal from the team,
or non-renewal of Grant-in-Aid. The Athletic Director will give notice in writing, of the student
participant’s right to appeal. The student participant must appeal, in writing, to the Athletic Director within
seven days of notice.
2.
For suspensions or dismissals, a Review Committee appointed by the Athletic Director and including the
NCAA Faculty Athletic Representative, three voting members of the Athletic Council, two representatives
of the Athletic program and one representative of Health, Counseling, and Testing Services office will
review and decide whether circumstances warrant restoration of eligibility.
3.
If the suspension or dismissal is upheld by the Review Committee, no further appeal within the
intercollegiate athletic decision making structure is allowed. If the suspension or dismissal is overturned by
the Review Committee, the student-athlete is then eligible to be re-instated by the Athletic Administration
4.
The student participant may appeal withdrawal of athletic Grant-in-Aid as guaranteed under NCAA Bylaw
15.3.4.13.
G. OTHER HEALTH RELATED ISSUES
1.
NCAA Tobacco Policy: The NCAA has implemented the following policy concerning tobacco. The use of
tobacco products by a student participant is prohibited during practice and competition. A student
participant who uses tobacco products during a practice or competition shall be disqualified for the
remainder of that practice or competition. The use of tobacco products by coaches and game officials also
is prohibited.
2.
Although dietary supplements are readily available over the counter they are not without risk. Many
dietary supplements used by athletes contain banned drugs by the NCAA. A student participant currently
using or considering the use of any supplement should check with the athletic training staff.
6
Positive Results: Sample containing banned substance confirmed by medical laboratory.
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3.
Body piercing and tattoos share health related risks with transmission of body fluids. In an attempt to
promote your complete wellness all body-piercing jewelry is prohibited during practice and competition.
Tattoos are strongly discouraged.
4.
The health risks associated with sexually transmitted diseases are serious and possibly life threatening.
Counseling and screening is offered through the Health, Counseling, and Testing Office at NKU as well as
local County Health Departments. (For more information call 572-5650)
5.
Eating disorders are common among college students. Counseling services are provided on campus
through the Health, Counseling, and Testing Office.
6.
Pregnancy testing, counseling, and education programs are offered through NKU’s Health, Counseling, and
Testing Office and local County Health Departments by appointment.
III. PROGRAMS FOR EMPLOYEES
A. EMPLOYEE EDUCATION PROGRAM
1.
Northern Kentucky University works to maintain a drug free workplace and campus for University
employees and students. Through its Department of Human Resources, an education and training program
exists to insure that all University employees are aware of issues regarding alcohol and drug use/abuse in
the workplace and campus including:
·
The dangers of such abuse;
·
The policy of the University regarding a drug free workplace;
·
The availability of alcohol and drug counseling and rehabilitation;
2.
The penalties that may be imposed upon employees for alcohol and drug abuse violations which include,
but are not limited to:
·
Disciplinary procedures
·
Required satisfactory participation in a drug or alcohol rehabilitation program.
3.
An educational seminar on health, alcohol and drug abuse will be presented by professional health, alcohol
and drug educators and counselors. All athletic staff members are required to attend. These seminars will
be held in the fall and spring semesters of each year.
4.
NCAA Tobacco Policy: The NCAA has implemented the following policy concerning tobacco. The use of
tobacco products by a student participant is prohibited during practice and competition. A student
participant who uses tobacco products during a practice or competition shall be disqualified for the
remainder of that practice or competition. The use of tobacco products by coaches and game officials also
is prohibited.
B. EMPLOYEE ASSISTANCE PROGRAM
1.
For mental health/substance abuse needs of NKU faculty and staff health care policyholders, the health care
plans counseling services may be utilized. The University’s Wellness Coordinator will provide information
for this service and other resources available to employees. For information call 859.572.5684.
Original: July 3, 2001
Revised: May 2, 2007
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Medical History Questionnaire
Name_______________________________________
Sport___________________________________
THIS INFORMATION WILL BE KEPT CONFIDENTIAL.
Instructions: When your reply is “yes,” give date of injury or treatment. Indicate as accurately as possible the anatomical
site of injury, left or right, plus any date you consider important. Use inside sheet if more space is needed for explanation.
Circle the appropriate answer:
General
1.
Do you have any medical Condition which requires you to see a physician on a regular basis?__________________________
YES
NO
2.
Have you ever been hospitalized?_________________________________________________________________________
YES
NO
3.
Have you ever had surgery?_____________________________________________________________________________
YES
4.
Do you have any allergies? (bees, medicine, latex, etc.) ________________________________________________________
5.
Are you currently taking any medications or pills? _____________________________________________________________ YES
6.
Are there any medical conditions in your family history? ________________________________________________________ YES
NO
YES
NO
NO
NO
Cardiopulmonary Disease
7.
Have you ever had chest pain during or after exercise? ________________________________________________________
YES
NO
8.
Have you ever passed out during or after exercise? ___________________________________________________________
YES
NO
9.
Have you ever been dizzy during or after exercise? ___________________________________________________________
YES
NO
10. Do you tire more quickly than your friends during exercise? ____________________________________________________
YES
NO
11. Have you ever had High Blood Pressure? __________________________________________________________________
YES
NO
12. Have you ever been told that you have a heart murmur?_______________________________________________________
YES
NO
13. Have you ever had racing of your heart or skipped heartbeats? _________________________________________________
YES
NO
14. Has anyone in your family died of heart problems or a sudden death before age 50? ________________________________
YES
NO
15. Have you ever been treated for, or informed by a medical doctor that you have had, rheumatic fever or heart disease? _____
YES
NO
16. Have you ever been treated for a condition or abnormality of the heart or circulatory system (e.g., Marfan’s Syndrome)?
NO
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YES
If answer is “yes” please explain_________________________________________________________________________
17. Have you had any illness requiring bed rest of one week or longer during the past year?
YES
NO
If so, give date and nature of illness_______________________________________________________________________
Head and Neck Injuries
18. Have you ever had a head injury? ________________________________________________________________________
YES
NO
19. Have you ever been “knocked out”, unconscious or experienced a concussion?
YES
NO
If yes, give all dates:___________________________________________________________________________________
20. If answer to Question 19 is “yes,” did the attending physician require you to stay overnight in a hospital?
YES
NO
If yes, give dates and details:____________________________________________________________________________
21. Have you ever had any injury to the neck involving nerves, vertebrae, or vertebrae discs that incapacitated you for a period of
time? If answer is “yes,” give dates:_______________________________________________________________________
YES
NO
22. Have you ever had a seizure? ___________________________________________________________________________
YES
NO
23. Have you ever suffered a “burner” or “stinger”? Date of last injury:_______________________________________________
YES
NO
Eyes and Dental
24. Do you have a known vision impairment? If answer is yes, please describe impairment and correction
(e.g., glasses, contacts, prosthetic eye, etc.):________________________________________________________________
YES
NO
25. If you wear glasses, contact lenses or protective eye wear, do you wear them during athletic participation?_______________
YES
NO
26. Do you wear any dental appliance?
YES
NO
If answer is “yes,” circle appropriate appliance: permanent bridge, permanent crown or jacket, removable partial, full plate.
Other__________________________________________________
27. Do you have any dead teeth? Please indicate approximate location of dead tooth or teeth:____________________________
YES
NO
Bone and Joint
Instructions: Please give DATES and indicate LEFT or RIGHT (L/R) for any injuries listed below that you received during the past three years.
28. Have you ever been treated for or diagnosed with arthritis or other painful joint disease? If yes, explain___________________
YES
NO
_____________________ _______________________________________________________________________________
29. Have you ever been treated for osteomyelitis or infection in a bone? ______________________________________________
YES
NO
30.
Have you had a fracture or broken bone or stress fracture during the past two years? If answer is yes, indicate site of
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153
fracture, body part, L/R, and date: _______________________________________________________________________
YES
NO
31. Have you ever had a bone graft or spinal fusion?
If answer is “yes,” indicate anatomical site, L/R, and date of surgery? _____________________________________________
YES
NO
SHOULDER
32. Have you had a shoulder dislocation, separation, or other shoulder injury during the past two years that incapacitated you a
week or longer? L / R _________________________________________________________________________________
YES
NO
33. Have you ever been advised to have surgery to correct a shoulder condition? L / R __________________________________
YES
NO
34. If answer to Question 32 is “yes,” has the surgery been completed? Give date:______________________________________
YES
NO
35. Do you have a pin, screw, or plate somewhere in your body as a result of bone or joint surgery? L/R, body part:____________
YES
NO
ELBOW
36. Have you experienced a severe sprain, dislocation, or fracture to either elbow during the past two years?
If the answer is “yes,” give date and location: ________________________________________________________________
YES
NO
BACK
37. Have you ever had an injury to your back? __________________________________________________________________
YES
NO
If answer to above question is “yes,” did you seek the advice or care of a medical doctor? _____________________________
YES
NO
38. Do you experience pain in your back?______________________________________________________________________
YES
NO
If answer is yes, indicate the frequency with which you experience pain by circling the appropriate answer:
very seldom
occasionally
frequently only during vigorous exercise or heavy lifting.
39. Do you think your back is weak?__________________________________________________________________________
YES
NO
KNEE
40. Have you experienced a sprain during the past two years of either knee? L / R ____________________________________
YES
NO
41. Have you ever been told you injured the ligaments of either knee joint? L / R _______________________________________
YES
NO
42. Have you ever been told you injured the cartilage of either knee joint? L / R ________________________________________
YES
NO
43. Have you ever been told you have a trick knee? L / R _________________________________________________________
YES
NO
44. Have you ever been advised to have surgery on a knee to correct a condition? L / R _________________________________
YES
NO
If answer to above is “yes,” has the surgery been completed? Give date: ___________________________________________
ANKLE
45. Have you ever experienced a severe sprain of either ankle during the past two years? L/R ____________________________
NO
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YES
Heat Illness
46. Have you ever had heat or muscle cramps? _________________________________________________________________
YES
NO
47. Have you ever been dizzy or passed out due to heat? _________________________________________________________
YES
NO
Medical/Surgical/Medications
48. Have you ever experienced an epileptic seizure or seizure from any cause, or have you been informed that you might have
YES
NO
epilepsy or any abnormality of the circulatory system of the brain? ______________________________________________
49. Have you ever been diagnosed as having sickle cell trait? _____________________________________________________
YES
NO
50. Have you had hepatitis during the past three years? _________________________________________________________
YES
NO
51. Have you been treated for infectious mononucleosis, virus pneumonia, or any other infectious disease during the past 12
months? Please list: ___________________________________________________________________________________
YES
NO
52. Have you ever been treated for diabetes or been told you might have diabetes?____________________________________
YES
NO
53. Have you ever been told you have a hernia? L / R ___________________________________________________________
YES
NO
If you answered the above yes, has the hernia been surgically repaired? Give date_________________________________
YES
NO
54. Have you had any additional serious illnesses, injuries, or health problems, excluding communicable diseases? __________
YES
NO
If answer is yes, indicate specific illness, operation, or health problem: ___________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
55. Have you had or regularly contract any skin diseases (ringworm, impetigo, etc.)? List diseases:_ ______________________
YES
NO
___________________________________________________________________________________________________
___________________________________________________________________________________________________
56. Have you ever been diagnosed / treated for asthma or breathing problems? _______________________________________
YES
NO
57. Are you currently on prescribed medications or drugs on a permanent or semi-permanent basis? ______________________
YES
NO
If so, indicate name of drug and indicate why it was prescribed__________________________________________________
YES
NO
58. Have you been diagnosed with hypoglycemia or hyperglycemia?_ _______________________________________________
YES
NO
59. Are you currently taking dietary supplements? (vitamins, herbals, etc.)____________________________________________
YES
NO
60. Have you ever experienced heat illness with sports activities? If “yes,” please list dates and severity of heat illness:
YES
NO
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155
61. Have you ever had concerns about your weight and/or appearance? _____________________________________________
YES
NO
62. Have you ever been told you were anorexic or bulimic? ________________________________________________________
YES
NO
63. When was your last tetanus shot? Date: ____________________________________________________________________
64. When was your last measles immunization? _________________________________________________________________
Gynecology- females only
65. When was your first menstrual period? Date:________________________________________________________________
66. When was your last menstrual period? Date: _______________________________________________________________
Medical information withheld, incomplete, or incorrect relieves the Northern Kentucky University from all medical/legal liability and may disqualify you
from participation on any Northern Kentucky University athletic team.
I understand the above statement. The above questions have been answered completely and truthfully to the best of my knowledge.
Signature_________________________________________________________________Date___________________
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Post-Season Health Review Questionnaire
NAME:_____________________________________ SPORT:_________________________________
As a follow-up to your participation, the Certified Athletic Trainers will review your injuries/illnesses so
far incurred. Any problems you have sustained should be addressed and formal treatment identified. This
annual form must be completed following each season of participation. Any findings may be referred to
the Team Physician or consulting physician for review and further treatment as indicated.
1. Have you had any injury (including cerebral concussion) that
has limited your participation during this past season?
YES NO
2. Are you currently ill in any way?
YES NO
3. Are you taking any medication on a regular continuing basis?
YES NO
4. Are you currently taking any short course medication?
YES NO
5. Do you currently have any incompletely healed injury?
YES NO
6. Have you seen a physician for any reason during the season?
YES NO
7. Do you know of, or do you believe there is any health reason
you should no longer participate in the Northern Kentucky University
intercollegiate athletic program?
YES NO
8. Since last year, have you experienced any chest pain, dizziness,
fainting, or seizures with exercise or decreases in exercise capacity?
YES NO
9. Would you like to discuss your current health with a physician?
YES NO
10. If yes to any question, please list and explain below:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
The undersigned:
a. Understands that he or she must refrain from participation while ill or injured, whether or
not receiving medical treatment, until he or she is discharged from treatment or given
permission by the clinical practitioner to restart participation.
b. Understands that having completed this questionnaire does not necessarily mean that he
or she is physically qualified to engage in athletics.
c. Understands that any injury not disclosed at this time will be the financial responsibility
solely of the undersigned.
d. Certifies that the answers to the questions above are correct and true.
Comments:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
___________________________________
PRINT STUDENT-ATHLETES NAME
____________________________________________
Signature
Date
___________________________________
PRINT ATHLETIC TRAINER NAME
_____________________________________________
Signature
Date
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157
Northern Kentucky University Athletics Heat Policy
Hyperthermia, elevated body temperature, is a major concern in an athletic setting. According to the Center for
Disease Control, approximately 400 people die each year from exposure to heat. During hot and humid conditions
both the athletic medicine staff and the coaching staffs of Northern Kentucky University need to have the correct
weather information before and periodically during practice and competition. Required alterations to practice and
game situations will be given from the athletic medicine staff to the coaches when heat and humidity near dangerous
levels. All athletes competing or practicing in these conditions need to be carefully watched for signs and symptoms
of heat stress.
It is NKU Athletics Heat Policy to use a Heat Index calculation, the temperature the body feels when heat and
humidity are combined. The following will occur when the HEAT INDEX is:
BELOW 95 Practice as normal,
 Ample supply of water and frequent break at least every 30 minutes,
 Watch and monitor athletes
95-99





Ample supply of water and frequent break at least every 30 minutes,
Watch and monitor athletes
Ice towels for cooling
Removal of equipment if not necessary in safety of sport
Practice length needs to be reduced or move practice to a later time in the day
Re-check temperature and humidity every 30 minutes to monitor for increased Heat Index
100-104 Ample supply of water and frequent break at least every 30 minutes,
 Watch and monitor athletes
 Ice towels for cooling
 Removal of equipment if not necessary in safety of sport
 Allow athletes to change into dry clothes
 Practice length needs to be reduced AND moved to a later time in the day
 Re-check temperature and humidity every 30 minutes to monitor for increased Heat Index
ABOVE 104 All Sports MUST stop outside activities in practice and/or play
 Indoor practice must also stop IF air conditioning is unavailable
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Storm/Lightning Procedures
Lightning is the most consistent and significant weather hazard that may affect intercollegiate athletics. The existence of blue
sky and the absence of rain are not protection from lightning. Lightning can, and often does, strike as far as 10 miles away from
the rain shaft. It does not have to be raining for lightning to strike. In effort to ensure the safety of our athletes, coaches, officials
and spectators a policy has been established.
1.
The Certified Athletic Trainer covering the event will monitor threatening weather and will make the recommendation to the
officials and coaching staff to remove the athletes and spectators from the site or event. In the event of a scheduled athletic
practice without the direct supervision of an Athletic Trainer the coaching staff will be responsible for their athletes and
staff.
2.
The coaching staff will be responsible for a weather report each day before practice or event. Be aware of National Weather
Service issued thunderstorm “watches” and “warnings” as well as the signs of thunderstorms developing nearby. A “watch”
means conditions are favorable for severe weather: a “warning” means that severe weather has been reported in the area and
for everyone to take proper precautions.
3.
Identify the closest “safe shelter” and how long it takes to get there.
Safe shelter is defined by the NCAA Sports Medicine Guideline Handbook:
A. Any building normally occupied or frequently used by people, i.e., a building with plumbing and/or electrical wiring
that acts to ground the structure. Avoid using shower facilities for safe shelter and do not use the showers or plumbing
facilities during a thunderstorm.
B. In the absence of a sturdy, frequently inhabited building, any vehicle with a hard metal roof (not a convertible or golf
cart) and rolled up windows can provide a measure of safety. A vehicle is certainly better than remaining outdoors. Do
not touch the sides of the vehicle!
C. If no safe shelter is within a reasonable distance, find a thick grove of small trees surrounded by taller trees or a dry
ditch. Assume a crouched position on the ground with only the balls of the feet touching the ground, wrap your arms
around your knees and lower your head. Minimize contact with the ground, because lightning current often enters a
victim through the ground rather than a direct overhead strike. Minimize your body’s surface area, and minimize
contact with the ground! Do not lie flat! If unable to reach safe shelter, stay away from the tallest trees or objects
(such as light poles or flagpoles), metal objects (such as fences or bleachers), individual trees, standing pools of water,
and open fields. Avoid being the highest object in a field. Do not take shelter under a single, tall tree.
4.
It is mandatory that every GLVC School have a functional Skycan Lightning Detector - In the event of prediction of a
lightning storm, the Skycan Lightning Detector will be activated and monitored by the athletic administrator in charge. If a
storm approaches and is determined to be within 8 miles of the site, the practice or competition will be delayed. The team
must then move to the closest safe structure or location as described above. The team will return to play when the storm has
moved beyond 8 miles and no lightning has been registered within this range for 30 minutes.
5.
Be aware of how close lightning is occurring. The flash to bang method is the easiest and most convenient way to estimate
how far away lightning is occurring. Thunder always accompanies lightning, even though its audible range can be
diminished due to background noise in the immediate environment, and its distance from the observer. To use the flash-tobang method, count the seconds from the time the lightning is sighted to when the clap of thunder is heard. Divide this
number by five to obtain how far away (in miles) the lightning is occurring. For example, if an individual counts 15 seconds
between seeing the flash and hearing the bang, 15 is divided by 5 equals 3: therefore, the lightning flash is approximately
three miles away.
6.
When flash to bang count is 30 seconds (6 miles) all spectators, athletes, and staff should have left the athletic site and
relocate to the nearest permanent building.
7.
Avoid using the telephone, except in emergency situations. People have been struck by lightning while using a land-line
telephone. A cellular phone or a portable remote phone are safe alternatives to land-line phones, if the person and the
antenna are located within safe shelter, and if all other precautions are followed.
8.
When considering resumption of an athletics activity, it is recommended that lightning and thunder should be stopped
ideally for 30 minutes after the last flash of lightning or the last clap of thunder.
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The Bank of Kentucky Center
Strength and Conditioning Room Policies
Priority
1.
Sports teams in their playing seasons. When a playing season is completed, a new
schedule will be developed for the out of season and non-championship segments.
Seasonally, a rotation system of times and dates will be established for each playing
season, if necessary.
2.
Sports teams in their out of season and non-championship segments. When their playing
season begins, a new schedule will be developed. Seasonal rotation system of times and
dates will be established, if necessary.
3.
Open individual student-athlete use.
4.
Non-NKU athletics program use, i.e., The Bank of Kentucky staff, entertainment talent,
etc.
Schedule
1.
Head coaches must contact Molly Hutson, Associate Athletic Director of Sports
Medicine and Sean Finley, to reserve a team time slot.
2.
The Bank of Kentucky Center Strength and Conditioning Room will be available for use
during the following hours:
During the academic year:
M – TH
F
7:00 am to 6:00 pm*
upon team request
During official university vacation days:
Unavailable on Saturday and Sunday, unless
supervised by coach or athletics staff member.
During summer months:
M – TH
10:30 am – 5:30 pm*
Unavailable on Saturday and Sunday, unless
supervised by coach or athletics staff member.
*The facility may be unavailable due to other non-NKU events scheduled.
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Rules
1. Student-athletes will entire the west side door of the Bank of Kentucky Center using their
all-cards.
2. Only CURRENT NKU student-athletes are permitted in the strength and conditioning
room.
3. Student-athletes are permitted to use the strength and conditioning room during a
scheduled team workout or when a designated supervisor is available. No one is
permitted to workout or be in the strength and conditioning room alone.
4. Student-athletes who are injured, must see an athletic trainer before lifting.
5. Student-athletes are responsible to bring their own towels.
6. The following is expected:
a. Clean each piece of equipment after use. DO NOT SHARE TOWELS!
b. Strip all bars immediately after use.
c. Return dumbbells to the rack in the proper order.
d. Keep bars and weights off the benches at all times to prevent damaging the pads.
e. Do not bring food, drink, gum, tobacco, and toothpicks into the strength and
conditioning room.
7. Defacing the facility will not be tolerated and will result in immediate expulsion.
8. Follow all instructions given by coaches and strength and conditioning room staff.
9. Failure to follow any of these policies could result in loss of strength and conditioning
room privileges.
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Northern Kentucky University
Student-Athlete Pregnancy Policy
Introduction
Northern Kentucky University (NKU) Athletics Department has developed a written policy that clearly
states how it will assist student-athletes’ who become pregnant with regard to their personal needs,
eligibility and scholarship status. The intent of this policy is to put into place guidelines that will serve the
best interest of the student athletes and the university. Without a policy, student-athletes may conceal or
terminate their pregnancies rather than risk losing their scholarships and positions on their teams. The
Athletics Department’s main objective is to ensure the health and well-being of student-athletes, provide
them the opportunity to continue to participate in their sport and to assist them in completing their college
education. This policy:







Encourages continued participation as long as possible with medical approval;
Counsels against automatically withdrawing from her sport;
Protects the scholarship for the remainder of the granting year to allow the student-athlete time
needed to make a decision to either continue or withdraw from her sport;
Ensures confidentiality
Offers access to a neutral party for information on pregnancy options;
Plans for continued academic progress; and,
Plans for her return to sport following delivery or termination of pregnancy.
Northern Kentucky University complies with Title IX and will not discriminate on the basis of pregnancy.
Northern Kentucky University handles pregnancy in the same manner it handles illness or injury.
Therefore, eligibility and scholarship policies pertaining to illness or injury also pertains to pregnancy.
Currently the NCAA does not have specific regulations concerning the eligibility or scholarship status of
a student-athlete who becomes pregnant. It is for this reason NKU’s Athletics Department has instituted a
pregnancy policy. A student-athlete at Northern Kentucky University is strongly encouraged to tell her
coach and athletic trainer immediately of her pregnancy. The student-athlete should not assume
because of the situation she has to withdraw from her sport(s). NKU understands this may be a crisis
situation, and wants to assure the student-athlete she will be supported and helped in any way possible.
The female athletes’ right to privacy is the same for pregnancy as it is for any other personal medical
information. The student should be assured that her medical information will be kept confidential unless
she gives permission to release the information. NKU and its Athletics Department want to give a
student-athlete time to consider all options available in handling her pregnancy. Coaches, athletic
trainers, and NKU administration should not counsel the student-athlete on pregnancy issues, such
as termination, adoption or parenting. Their role is to assist the student-athlete in seeking care and
advice. The decision of whether or not to have the child is entirely up to the student-athlete. However,
the decision to continue athletic participation and competition during and after pregnancy will be
determined through consultation with the student-athlete, her health care provider, and the appropriate
NKU athletics administration and sports medicine staff.
A male student athlete dealing with a partner’s pregnancy will be supported and his rights to privacy is
the same as it is for any other personal medical information. The male student athlete can be referred to
counseling and health care providers for support. A support team may be formed to help the male student
athlete with pregnancy and related issues of participation and academic progress.
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Grant-In-Aid Status
If a student-athlete receiving an athletics grant-in-aid becomes pregnant, and informs her coach and/or
athletic trainer, her athletics scholarship will continue for the duration of that academic year. If the
student-athlete freely withdraws from the sport and school, the grant-in-aid will be discontinued. In the
event the student-athlete decides to return to school and her sport, after the delivery or termination of the
pregnancy the grant-in-aid will be renewed in accordance with the Athletic Council Constitution, Bylaws
and Policies, policy #7.
7. The NCAA allows only one-year athletic grants-in-aid and all prospective or current student-athletes
receiving athletic-based financial aid must be informed that renewal is not automatic. The NKU
Athletic Council’s philosophy regarding the renewal of athletic-based aid distinguishes between those
student-athletes who are recruited to NKU, by NCAA definitions, as prospective student-athletes and
those who are not.
a.
It is the philosophy of the Athletic Council that any offer of athletic aid to a recruited studentathlete -- freshman or transfer -- should be treated by the Athletic Department as a commitment
for continuation of the aid as long as the student-athlete remains eligible. It is the philosophy of
the Council that such aid awarded to recruited student-athletes should not be terminated or
significantly reduced except in unusual circumstances, such as documented bad faith effort on
the part of the student-athlete. Specifically, a scholarship may not be terminated or significantly
reduced for reasons of athletic ability or contribution to team success. Any reduction of athleticbased aid to recruited student-athletes must be reported, along with the reasons for the reduction,
to the Council. (Athletic Council Constitution, Bylaws, and Policies, Policy #7)
Eligibility Status
If the student-athlete’s eligibility is affected by a pregnancy, the NCAA will permit a member institution
to grant an extension (See Bylaw 14.2.2.2 Pregnancy Exception) of the following bylaw:
14.2.2 Ten-Semester/15-Quarter Rule. A student-athlete shall complete his or her seasons of
participation during the first 10 semesters or 15 quarters in which the student is enrolled in a
collegiate institution in at least a minimum full-time program of studies, as determined by the
regulations of that institution. For an institution that conducts registration other than on a
traditional semester or quarter basis, the Academic Requirements Committee shall determine an
equivalent enrollment period. (NCAA Division II Manual, 2006-07, p.113)
14.2.2.1 Utilization of Semester or Quarter. A student-athlete is considered to have used a
semester or quarter under this rule when the student-athlete is officially registered in a collegiate
institution (domestic or foreign) in a regular term of an academic year for a minimum full-time
program of studies, as determined by the institution, and attends the first day of classes for that
term, even if the student-athlete drops to part-time status during that first day of classes (see
Bylaw 14.2.3). (Revised: 1/10/05) (NCAA Division II Manual, 2006-07, p.113)
Depending on the circumstances, a student-athlete could be approved for a two semester extension of her
10-semester period of eligibility.
14.2.2.2 Pregnancy Exception. A member institution may approve a two-semester or threequarter extension of this 10-semester/15-quarter period of eligibility for a female student-athlete
for reasons of pregnancy. (NCAA Division II Manual, 2006-07, p.113)
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If a student-athlete voluntarily withdraws from her sport before informing her coach and athletic trainer of
her pregnancy, her athletic grant-in-aid can be cancelled.
15.3.4.1(d) Reduction or Cancellation Permitted. Institutional financial aid based in any degree
on athletics ability may be reduced or canceled during the period of the award, if the recipient:
(d) Voluntarily withdraws from a sport at any time for personal reasons; however, the recipient’s
financial aid may not be awarded to another student-athlete in the term in which the aid was
reduced or canceled. Further, if the financial aid is canceled before a regular academic term (e.g.,
preseason practice period), the aid may not be provided to another student-athlete during the
ensuing academic term. (Revised: 1/10/92, 1/11/94, 1/10/95, 1/9/96, 1/12/04) (NCAA Division II
Manual, 2006-07, p.154)
Medical Support
The student-athlete will be advised to seek a neutral party outside the athletics department for advice and
guidance. The student-athlete may be referred to:
 NKU’s Health, Counseling and Prevention Services, University Center 300, 859-572-5650. The
student-athlete will have access to a full-time nurse, pregnancy test, and counseled on her
options.
 Dr. James Bilbo, NKU’s Athletics Department Team Physician-He can be contacted by calling
859-341-5600.
The following resources are available to assist and guide student-athletes:
Child Welfare Information Gateway- promotes the safety, permanency, and well-being of children and
families by connecting child welfare, adoption and related professionals as well as concerned citizens to
timely, essential information.
 http://www.childwelfare.gov
Maternal & Child Health Information/Maternal & Child Health Bureau
 http://mchb.hrsa.gov/programs/womeninfants/prenatal.htm
NKU Health, Counseling and Prevention Services- dedicated to helping students achieve and maintain
optimal levels of physical and emotional functioning. The services provided are primarily free of charge
and are administered by highly trained and qualified professionals.
 http://www.nku.edu/~hcp/
Planned Parenthood- offer high-quality sexual and reproductive health care, including family planning,
gynecological care, STI/STD testing and treatment, pregnancy testing, and abortion services.
 http://www.plannedparenthood.org/birth-control-pregnancy/pregnancy-4250.htm
Pregnancy Services of Northern Kentucky- committed to providing compassionate services to men and
women facing unplanned pregnancy issues.
 http://www.carenetnky.org/
US Department of Health and Human Services- is the United States government's principal agency for
protecting the health of all Americans and providing essential human services, especially for those who
are least able to help themselves.
 http://hhs.gov/children
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
http://www.womenshealth.gov/pregnancy/
Medical Expenses
The NCAA states that a university is responsible for the medical care of the student-athlete when, the
injury is directly related to supervised practice, conditioning or competition in the student-athlete’s sport.
Since pregnancy is not directly related to intercollegiate athletics, all medical expenses from the
pregnancy will be the responsibility of the student-athlete.
Training and Competition
“The American College of Obstetrics and Gynecology (ACOD) recommends that following a thorough
clinical evaluation, healthy pregnant women should be encouraged to engage in regular, moderate
intensity, physical activity. The American College of Sports Medicine discourages heavy lifting or any
activity requiring straining.” (NCAA Sports Medicine Handbook, pg. 68)
If a student-athlete wants to continue to participate while pregnant, a committee will be formed consisting
of the
 Student‐athlete,  Coach,  Head Athletic Trainer,  Team physician,  Athletic Director  Senior Women Administrator and  Student‐athlete’s health care provider (OBGYN physician, midwife, nurse practitioner). This committee will discuss the situation including risks and benefits of participation. This includes, but not limited to: the effects of pregnancy on competitive ability, the effects of strenuous physical training and competition on both the pregnant student‐athlete and the fetus, and the warning signs to terminate exercise while pregnant. Warning Signs to terminate exercise while pregnant include, but not limited to, the following: vaginal
bleeding, shortness of breath prior to exercise, dizziness, headache, chest pain, calf pain or swelling, preterm labor, decreased fetal movement, amniotic fluid leakage, and muscle weakness. If a student-athlete
is experiencing any of these warning signs, it is her responsibility to immediately notify her coach and/or
athletic trainer.
Depending on the student-athlete’s sport, she may be able to continue until her 14th week of pregnancy
with written permission from her health care provider and the NKU’s Sports Medicine staff in
consultation with NKU’s team physician. The student-athlete will be required to sign a waiver releasing
NKU of any responsibility for complications which may result from continued play. “The team physician
has the final responsibility to determine when a student-athlete is removed or withheld from participation
due to an injury, an illness or pregnancy.” (NCAA Sports Medicine Handbook, pg. 25) Documentation
outlining the student-athlete’s medical condition, the potential risks of athletic participation during
pregnancy, and the student-athlete’s understanding of these risks to participate for herself and the fetus
will be included in the student-athlete’s medical record.
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After delivery or termination of the pregnancy, the student-athlete will need time for recovery prior to
returning to participation. The exact time for recovery will be assessed by the committee. A follow-up
examination by the student-athlete’s health care provider is required to be on file prior to clearance to
participation to her sport(s).
References
NCAA Division II Manual, 2006-2007
University of Nevada Athletic Department Policy on Pregnant Student Athletes, June 13, 2007.
Wright State University Athletic Department Policy on Pregnant Student Athletes, July 17, 2006.
7.13.07
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167
MRSA & Staph in Athletics: Recognition/ Prevention
Background Information
Purpose
Northern Kentucky University, the Department of Intercollegiate Athletics, and the NKU Sports Medicine
Department are committed to providing a safe and healthful work and playing environment for all of its involved
parties. The Staph/MRSA policy is aimed at eliminating or minimizing the spread of infection, among studentathletes, employees and those using the NKU Athletics facilities.
This plan is a guideline for the NKU Intercollegiate Athletics Department to diminish the spread of this infection by
providing education to all student-athletes on the nature of the infection and a ways of prevention related to good
personal hygienic practices as well as sanitary housekeeping practices. The NKU Department of Intercollegiate
Athletics staff will also use universal precaution and personal protective equipment when dealing with those that
have active infections.
This plan is not intended to be comprehensive, nor all-inclusive.
What is “Staph” / MRSA?:
Staphylococcus aureus, often referred to as “staph”, is a common type of bacteria that can live harmlessly on the
skin or in the nose of 25 to 35 percent of healthy people (this is often referred to as being “colonized” with the
germ). Occasionally, staph can cause an infection. Staph bacteria are one of the most common causes of skin
infection in the United States, but most of these infections are minor, such as pimples or boils. Most of these
infections can be treated without antibiotics, however, some staph infections can cause serious infections, such
pneumonia, bloodstream, bone, and joint infections, and surgical wound infections.
In the past, most serious staph bacterial infections were treated with certain types of antibiotic related to penicillin.
In recent years, treatment of these infections has become more difficult because staph bacteria have become resistant
to various antibiotics. These resistant bacteria are called methicillin-resistant staphylococcus aureus (MRSA).
According to the Centers for Disease Control (CDC), 1% of the population is colonized with MRSA. MRSA is one
type of skin infection among several that are of concern in competitive sports.
Who gets “Staph”/MRSA?
“Staph” infections, including MRSA, have been traditionally associated with outbreaks in health-care facilities, but
they are becoming increasingly common in student-athletes participating in close contact sports (e.g. football,
wrestling, lacrosse, etc.), although anyone, including coaches, staff, etc. who come into contact with colonized
individuals, can contract the infection. “Staph” and MRSA are spread either by direct physical contact or indirect
touching of contaminated objects. This includes touching, using, and/or sharing sheets, towels, clothes, equipment,
dressings, personal items, bar soap, etc. which have been used by someone who has “staph” and/or MRSA, along
with poor hygiene habits (e.g. hand washing, showering, etc.)
What does “Staph”/MRSA look like?
“Staph” and/or MRSA usually first presents as some type of skin or soft tissue infection such as pimples, abscesses,
pustules, and/or boils. Some can be red, swollen, painful, and/or have pus or other drainage. The pustules may be
confused with insect bites initially, and may also be associated with existing turf burns and/or abrasions.
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What to Do:
Without proper referral and care, more serious infections may cause pneumonia, bloodstream, bone and/or joint
infections, and/or surgical wound infections. If you or anyone you know has what appears to be what looks like
“staph” and/or MRSA, please contact a NKU Sports Medicine staff member as soon as possible for
evaluation.
Prevention of “Staph” and/or MRSA
Although treatable, there can be complications associated with “staph” and MRSA infections, making prevention the
best measure to combat these infections. The CDC suggests the following measures for preventing staphylococcal
skin infections, including MRSA:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Practice good hygiene by washing hands frequently and in a thorough fashion with soap and warm water or
using alcohol-based hand sanitizer.
Take a shower with hot water and wash with soap (liquid antibacterial soap, not bar soap) following all
activities (e.g. strength & conditioning sessions, practices, and competitions).
Avoid sharing towels, equipment, razors, soap (use liquid soap instead of bar soap), etc.
Use a barrier (e.g. clothing or a towel) between your skin and shared equipment.
Wipe surfaces of equipment before and after use.
Clean and properly cover any open wounds such as turf burns, abrasions, lacerations, etc. with an
appropriate bandage at all times.
Avoid whirlpools, hydrotherapy pools, cold tubs, swimming pools, and other common tubs if you have an
open wound.
Maintain clean facilities and equipment.
Do not ignore skin infections, pimples, pustules, abscesses, etc. Report these to a Sports Medicine
staff member and/or physician immediately
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Northern Kentucky University
Staph/MRSA Policy
The NKU plan will employ three differing aspects to limit the spread of the condition. They are education,
housekeeping controls, and monitoring.
In order to maintain proper sanitary conditions within Northern Kentucky University Sports Medicine and Athletics
facilities and to prevent the outbreak of Methicillin-resistant Staphylococcus aureus (MRSA) and other harmful
infections, the following procedures will be in place.
The individual(s) responsible for cleaning and disinfecting the area will adhere to Universal Precautions at all
times and wear personal protective equipment as needed.
EDUCATION
Since the best defense against the spread of this infection is good hygiene practices, the Department of
Intercollegiate Athletics and the Sports Medicine Department will work to promote good hygienic practices among
the student athletes. Programs will be divided into two categories: passive and active.
Examples of passive programs may include posters in locker room restrooms, bulletin boards on the subject in the
athletic training rooms, and handouts to the teams explaining the infection and ways to prevent it. Examples of
active programs may include short presentations about MRSA given to the teams, or a possible Champs Life Skills
Course developed in conjunction with Health Services on disease prevention. Depending on the number of active
cases may determine which programs are used and how often they are used. At the very least one passive program
and one active program should be implemented each academic year.
HOUSEKEEPING CONTROLS
Maintaining a safe and clean environment for the student athletes is every ones responsibility. Facilities
Management staff, Department of Campus Recreation staff, Sports Medicine staff, the coaching staff, and studentathletes all need to work together to prevent the spread of this disease.
Facilities
Facilities Management will have the responsibility for the regular cleaning and disinfecting of facilities, such as
locker rooms, showers, gyms, and weight room. The procedures for cleaning the facilities will be developed by
Facilities Management.
Campus Recreation/Athletics Strength and Conditioning Area
The Department of Campus Recreation and Athletics Sports Medicine staff will be responsible providing cleaning
supplies (disinfectant spray and rags) and regular cleaning of equipment in the Campus Recreation and Athletics
Strength and conditioning area, in and for their respective weight rooms and equipment.
Coaching Staff
The coaching staff responsibility in maintaining a safe environment is to encourage the student-athletes on their
team(s) to follow acceptable and effective practices. This will include encouraging the student-athletes to use the
disinfectant spray provided on the weight room equipment following each individuals use, encouraging showering
as well as other good hygienic practices, making sure that open wounds are covered. The coaching staff will be
responsible for reminding the student-athletes to launder their practice gear and game uniforms. The laundry needs
to be washed and dried according to accepted practices designed to limit the spread of the infection. Team
equipment needs to be cleaned and disinfected regularly.
Student-athletes
The student athletes’ responsibility in maintaining a safe environment is to follow acceptable and effective practices.
This will include using the disinfectant spray provided on the weight room equipment following each use,
showering, frequent hand washing, avoiding of sharing of towels or personal other items, as well as other good
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hygienic practices. Other controls would be to cover open wounds, and make sure that practice gear is cleaned
regularly.
Sports Medicine Department
The sports medicine staff will have the responsibility to maintain a safe environment in the athletic training and
athletic department facilities. This includes daily disinfection of the athletic training tables and strength training
equipment, laundering of treatment towels as well as the Hydrocollator covers, and daily disinfection of whirlpools,
and making sure all open wounds are cleaned and covered. Other aspects will be encouraging the student-athletes to
use the disinfectant spray provided on the weight room equipment following each individuals use, encouraging
showering, as well as promoting other good hygienic practices. The unit will be responsible for providing special
product for teams that have a high incident of infection (i.e. shower soap, laundry additives cleaners, etc). The
protocols will be developed by the sports medicine staff, see below for specifics:
Treatment / Taping Tables, Weight Room / Rehabilitation Equipment, Countertops, Stools, etc.1. Treatment tables, taping tables, weight room / rehabilitation equipment, countertops, stools, etc. must be
cleaned everyday and/or following a possible contamination using Mueller Whizzer Cleaner and
Disinfectant
a. Pour Mueller Whizzer Cleaner and Disinfectant into the spray bottle. Dilution is necessary.
b. Sandizide, Precise Hospital Foam Cleaner Disinfectant, and/or Isopropyl alcohol can also be used
to clean porous and hard surfaces·
c. A 1:10 diluted bleach solution can be used to clean hard surfaces only,
2.
Clean / Disinfect tables, equipment, countertops, stools, etc. in the following manner:
a. Spray the solution on the surface to be cleaned;
b. Allow the solution to sit on the surface for three (3) minutes; and
c. Wipe down the surface with a towel.
Coolers1. Coolers must be cleaned and disinfected every day following use using a disinfectant spray cleaner.
a. Coolers are to be cleaned daily in the following manner:
i. Squirt the disinfectant cleaner inside and outside the cooler and inside and outside the
cooler top / lid.
ii. Use the assigned scrub brush to thoroughly scrub the inside and outside of the cooler and
the inside and outside of the cooler top / lid.
iii. Fill cooler with warm water.
iv. Allow the soapy solution to circulate through the cooler spigot to clean the spigot.
v. Thoroughly rinse the cooler and cooler top / lid using hot water
vi. Allow the hot water to circulate through the cooler spigot for rinsing.
vii. Coolers should be towel dried and then allowed to air dry. Store coolers in the upright
position after they are disinfected and wiped dry by hand.
2. Coolers must be cleaned and disinfected every week following use, or as needed following every possible
contamination using a diluted solution of household dishwashing detergent (e.g. Sun Light, Dawn, Joy,
etc.) or other appropriate cleaner.
a. Coolers are to be cleaned weekly in the following manner:
i. Squirt the detergent solution inside and outside the cooler and inside and outside the
cooler top / lid.
ii. Partially fill the cooler with hot water.
iii. Use the assigned scrub brush to thoroughly scrub the inside and outside of the cooler and
the inside and outside of the cooler top / lid.
iv. Allow the soapy solution to circulate through the cooler spigot and use a 6” cotton-tipped
applicator to clean the spigot.
v. Thoroughly rinse the cooler and cooler top / lid using hot water
vi. Allow the hot water to circulate through the cooler spigot for rinsing.
vii. Coolers should be towel dried and then allowed to air dry. Store coolers in the upright
position after they are disinfected and wiped dry by hand.
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Water Bottles, Water Bottle Lids & Carriers Etc.1. Water bottles, water bottle lids and carriers, etc. must be cleaned and disinfected every day following use,
or as needed following every possible contamination using a diluted solution of household dishwashing
detergent (e.g. Sun Light, Dawn, Joy, etc.) or other appropriate cleaner.
2. Water bottles, water bottle lids and carriers, etc. are to be cleaned using the “two-sink” system:
a. Fill Sink 1 (Cooler 1) with a soapy solution of dishwashing detergent or other appropriate cleaner
and hot water.
b. Fill Sink 2 (Cooler 2) with hot water.
c. Submerge the water bottles, water bottle lids and carriers, etc. in Sink 1 (Cooler 1).
d. Use the assigned brush to thoroughly scrub the inside and outside of the water bottles, water bottle
lids and carriers, etc.
e. Submerge the water bottles, water bottle lids and carriers, pouring pitchers, etc. in Sink 2 (Cooler
2).
f. Thoroughly rinse all items with hot water.
g. Store water bottles upside down in their carriers and place the carriers in the designated area(s)
h. Store water bottle lids in the designated container marked for lids.
Towels1. Cloth towels should only be used on a single patient and should be laundered following every use.
2. Disposable towels should be used whenever feasible on the field / court and should be disposed of after a
single use.
Hydrocollator Packs / Covers1. A cloth and/or disposable towel should be placed between the patient and the Hydrocollator pack / cover.
2. Hydrocollator covers should be laundered every week and/or following a possible contamination.
Soft Goods1. Soft goods (e.g. neoprene braces / sleeves, knee / elbow / forearm / shin pads, splints, lace-up ankle braces,
shoulder harnesses, walking boot liners, cast shoes, back braces, etc.) should be laundered upon return to
the athletic training facility BEFORE being returned to inventory and/or administered to another student
athlete.
a. Soft goods that cannot be laundered (e.g. ankle braces, Aircast ankle braces, hard splints, etc.)
should be disinfected using the aforementioned guidelines for treatment / taping tables, weight
room / rehabilitation equipment, etc.
Whirlpools1. Whirlpools shall be cleaned on a daily basis, or as needed following every possible contamination;
2. Whirlpools are not to be used by student-athletes with open or draining wounds;
3. Whirlpools are to be cleaned using spray bottle with Whizzer diluted solution or a commercial tub & tile
cleaner AND a 1:10 diluted bleach solution.
4. Whirlpools are to be cleaned in the following manner:
a. Spray the whirlpool cleaner in and around the sides of the whirlpool;
b. Allow the whirlpool cleaner to sit for five (5) minutes;
c. Using the brush and hot water, scrub all surfaces of the whirlpool, including the bottom, sides,
turbine, etc.
d. Rinse the tank very well with hot water and allow it to drain;
e. Towel dry or air dry;
5. Whirlpool turbines are to be cleaned using household bleach or ammonia by allowing the bleach or
ammonia solution to circulate through a running turbine with hot water for ten (10) minutes.
a. DO NOT use bleach and ammonia at the same time as this will create harmful / hazardous
fumes.
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Chemical Controlled Hydrotherapy Pools (Hydroworx)1. Chemical controlled hydrotherapy pools should be monitored on a daily basis as per State of Kentucky
Regulations.
2. All monitoring and water chemistry must be recorded as per State of Kentucky and Northern Kentucky
University Sports Medicine regulations.
3. Chemical controlled hydrotherapy pools will be “shocked” on a weekly basis and/or as needed.
4. Chemical controlled hydrotherapy pools will be vacuumed and the water-line scrubbed every other day
and/or as needed.
5. Chemical controlled hydrotherapy pools will be drained, thoroughly cleaned, waxed and polished, and
refilled as per the manufacturer’s directions at the end of every semester and/or as needed.
MONITORING
Monitoring to prevent the spread of MRSA will involve many different departments and individuals: Facilities
Management, Department of Campus Recreation, Sports Medicine, the coaches, and student-athletes all need to
work together to prevent the spread of this disease. Any concerns in the condition of a student-athlete or a facility
need to be reported the proper authority.
Facilities Management supervisors will have the responsibility to monitor that the procedures for cleaning the
differing facilities are being followed by their staff.
The Department of Campus Recreation supervisors will have the responsibility to monitor the daily cleaning
protocols by its staff, and assist in monitoring the cleanliness of its facilities.
The coaching staff will have responsibility of monitoring the cleanliness of their individual athletic facilities.
Additionally, they will have the responsibility to be aware of open wounds on student-athletes during practices or
contests and making sure that they are covered and properly treated when student athletes are coming in to close
contact of each other.
The student-athlete will have responsibility of monitoring the cleanliness of the facilities they use. Additionally the
student-athletes will have the responsibility to keep an eye out for signs and symptoms of infection and to
immediately report any potential infection. If the student-athlete has any open wounds or breaks in the skin the
student-athlete needs to make sure that all wounds are covered and kept clean.
The sports medicine staff will have the responsibility to assist in monitoring the cleanliness of the athletic facilities.
The staff will also have the duty to perform regular scheduled skin inspections of the student athlete’s looking for
skin integrity and potential infections on the most high risk sport and/or sports that have active incidents of
infections. The frequency of these inspections will be determined by the number of cases and the closeness of
contact. The inspections will look at all exposed areas of the body. If a student-athlete is found to have an infection
they will be referred to health services immediately for evaluation and if necessary treatment for infection. The
student-athlete will not be allowed to participate until cleared by health center. The staff will also be charged with
monitoring levels of all supplies provided by the unit (i.e. special soaps, disinfectants, etc).
CONCLUSION
While these policies and procedures are designed to protect and to limit the spread of potential infections among
student-athletes, it requires the cooperation of several different constituents to work together to help prevent and
limit the spread of infection. In the final analysis the good hygienic practices as well as vigilance and education are
the best weapons to limit the spread and the scope of any infection. While this bacterium is a dangerous pathogen, it
is also able to be controlled if caught early and preventable by using standard hygienic practices.
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Eating Disorder Policy
Introduction and Philosophy
The Department of Athletics at the Northern Kentucky University supports the development of healthy and
responsible lifestyles for NKU student-athletes, with the goal of long-term enrichment and enhancement of their
lives. NKU also recognizes there are behaviors that threaten a healthy lifestyle including disordered eating. NKU
knows that the origin of eating disorders reflect the interaction of biological, psychological, and sociological factors
in the development of eating disorders. Due to the nature of college athletics, student-athletes in particular are at an
increased risk of developing or sustaining patterns of disordered eating.
Depending on the extent of the disorder and the length of time the individual has engaged in such behaviors, the
effects of disordered eating can range from mild to severe. Medically, there is a potential for serious consequences
in every system of the body. Disordered eating can have short-term and long-term health consequences. Eating
disorders are often associated with low self-esteem, obsessive thinking, and feelings of isolation. Psychologically,
individuals with an eating disorder have an increased risk of depression and suicide. Recovery from eating disorders
can be a difficult process that takes time. In general, it will take longer for recovery to occur, the greater the duration
and frequency of disordered eating. There is NOT substantial evidence linking thinness to superior performance.
Body weight and composition is only one factor contributing to athletic performance.
Definitions of Eating Disorders
The following definitions are based on the criteria in the Diagnostic and Statistical Manual of Mental DisordersFourth Edition (DSM-IV):

Anorexia Nervosa
o Refusal to maintain body weight at or above a minimally normal weight for age and height (e.g.,
weight loss leading to maintenance of body weight less than 85% of that expected; or failure to
make expected weight gain during period of growth, leading to body weight less than 85% of that
expected.
o Intense fear of gaining weight or becoming fat, even though underweight
o Disturbance in the way in which one’s body weight or shape is experienced, undue influence of
body weight or shape on self-evaluation, or denial of the seriousness of the current low body
weight.
o In postmenarcheal females, amenorrhea, i.e, the absence of at least three consecutive menstrual
cycles.

Bulimia Nervosa
o Recurrent episodes of binge eating. An episode of binge eating is characterized by both of the
following:
 Eating, in a discrete period of time (e.g., within any 2-hour period), an amount of food
that is definitely larger than most people would eat during a similar period of time and
under similar circumstances.
 A sense of lack of control over eating during the episode (e.g., a feeling that one cannot
stop eating or control what or how much one is eating.)
o Recurrent inappropriate compensatory behavior in order to prevent weight gain, such as selfinduced vomiting; misuse of laxatives, diuretics, enemas, or other medications; fasting; or
excessive exercise.
o The binge eating and inappropriate compensatory behaviors both occur, on average, at least twice
a week for 3 months.
o Self-evaluation is unduly influenced by body shape and weight.
o The disturbance does not occur exclusively during episodes of Anorexia Nervosa.
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
Eating Disorder Not Otherwise Specified (NOS)- This category is for disorders of eating that do now meet
the criteria for any specific Eating Disorder.
o Examples include:
 For females, all of the criteria for Anorexia Nervosa are met except that the individual
has regular menses.
 All of the criteria for Anorexia Nervosa are met except that, despite significant weight
loss, the individual’s current weight is in the normal range.
 All of the criteria for Bulimia Nervosa are met except that the binge eating and
inappropriate compensatory mechanisms occur at a frequency of less than twice a week
or for a duration of less than 3 months.
 The regular use of inappropriate compensatory behavior by an individual or normal body
weight after eating small amounts of food (e.g., self-induced vomiting after the
consumption of two cookies).
Behavioral and Physical Signs of an Eating Disorder
The following list may serve only as a guideline for the recognition of disordered eating behaviors. Any one
symptom alone may not indicate an eating disorder. Careful observation and awareness of a student-athlete’s
behavior will guide identification of an eating problem.
 Anorexia Nervosa
o Behavioral Signs:
 Reports feeling “fat/heavy” despite low body weight
 Obsessions about weight, diet, or appearance
 Ritualistic eating behaviors
 Avoiding social eating situations, social withdrawal
 Obsession with exercise; hyperactivity- may increase workouts secretly
 Feeling Cold
 Perfectionism followed by self-criticism
 Seems anxious/depressed about performance and other events
 Denial of unhealthy eating pattern- anger when confronted with problem
 Eventual decline in physical and school performance
o Physical Signs:
 Amenorrhea (Lack of Menstrual Periods)
 Dehydration (Not related to Workout-Competition)
 Fatigue (Beyond Expected)
 Weakness, Dizziness
 Overuse injuries, Stress Fractures
 Gastrointestinal Problems
 Lanugo (Fine hair on arms and face)
 Hypotension (Low Blood Pressure)

Bulimia Nervosa
o Behavioral Signs:
 Excessive exercise beyond scheduled practice
 Extremely self-critical
 Depression and mood fluctuations
 Irregular weight loss/gain; rapid fluctuations in weight
 Erratic performance
 Low Self-Esteem
 Drug or Alcohol Abuses
 Binges or eats large meals, then disappears
o
Physical Signs:
 Callous on knuckles
 Dental and Gum Problems (Bad Breath)
 Red Puffy Eyes
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







Swollen Parotid Glands (At the base of the Jaw)
Edema (Bloating)
Frequent sore throats
Low or average weight despite eating large amounts of food
Electrolyte abnormalities
Diarrhea, alternating with constipation
Dry mouth, cracked lips
Muscle cramps/Weakness
Goals of the Program
1) To implement an effective multidisciplinary approach to the prevention, identification, and treatment of
eating disorders. The NKU Eating Disorder team will consist of the following medical providers and
athletic staff:
NKU Team Physician
Associate Athletic Director of Sports Medicine
Registered Dietician
Clinical Psychologist
NKU Athletic Director
NKU Senior Women’s Administrator
Authorized Counselors
Variable Per Case from Health, Counseling and Prevention
Services
Authorized Personnel
Variable per Case from Student-Athletes personal Medical
Team
The NKU Team Physician, the NKU Associate Athletic Director of Sports Medicine, the Registered
Dietician and/or Psychologist/Counselor will oversee the student-athlete’s compliance with regards to
medical treatment, if necessary. Other physicians and/or medical providers may be consulted to assist the
team or the student-athlete with the treatment, prevention, and identification of the eating disorder.
However, the NKU Team Physician in conjunction with NKU Athletic and Sports Medicine Department
will have the final decision with regards to athletic participation.
When necessary and/or appropriate, the NKU Director of University Health Services could be a part of the
Eating Disorder treatment team as well. Medical referral outside of the university will also be made
available by a social worker or a psychologist to those student-athletes that need it.
2) To properly diagnose and provide medical treatment plans for student-athletes struggling with eating
disorders or body image issues.
3) To provide medical, nutritional, and/or psychological services to the student-athlete while respecting his or
her medical privacy.
4) To ensure and to make clear to all parties concerned that the NKU Sports Medicine Department and its
designated agents shall act in the best interest and personal safety of the student-athlete.
Prevention and Education
Intervention Protocol for student-athletes who have a potential problem with an Eating Disorder
The Associate Athletic Director of Sports Medicine and the team head coach will arrange to meet with the studentathlete to discuss the concerns raised regarding his/her disordered eating behavior. Based upon the objective
information collected in the meeting, the following steps may be taken:
1) The student-athlete will be medically referred to Health, Counseling and Prevention Services at NKU and
the NKU Team Physician for further objective findings and to determine suitable action. Facilitation of
possible counseling and nutritional referral may be consulted and will be coordinated through these medical
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providers. All medical referrals made by the NKU Sports Medicine Department will possess written
consent from the student-athlete for release of pertinent information.
2) The NKU student-athlete, counselor, and/or NKU Team Physician will determine the athletic participation
status of the student-athlete via telephone or email and in writing. Return to athletic participation will be
determined by these aforementioned medical providers with input from the head coach.
3) The Associate Athletic Director of Sports Medicine will communicate with the coaching staff, team
members, etc. to assist the student-athlete in dealing with this issue.
4) If a student-athlete has not been medically cleared or if further intervention is necessary, an Eating Disorder
team or panel may be assembled to develop a formal healthcare plan and written compliance contract with
the student-athlete. The team may consist of the following members:
 Student-Athlete
 Student-Athlete’s Chosen Representative
 NKU Associate Athletic Director of Sports Medicine
 NKU Athletic Director, Associate AD for Administration, Assistant AD for Compliance and
Student-Athlete Services and Senior Women’s Administrator
 NKU Team Physician or other medical professional
 NKU Counselor from Health, Counseling and Prevention Services
 Head Coach
5) The healthcare plan and compliance contract developed by this team will include a process for determining
the student-athlete’s compliance with the contract and the consequences of non-compliance.
6) The student-athlete may or may not be cleared for athletic participation following review from the Eating
Disorder team.
Approaching a student-athlete about disordered eating
1) A coach or staff member who has the best rapport with the student-athlete should arrange a private meeting
with a sports medicine staff member.
2) In a calm and respectful manner, indicate to the student-athlete what specific observations were made that
aroused concerns. Give the student-athlete time to respond.
a. Use “I” statements. (I’m concerned about you because you refuse to eat breakfast or lunch. It
worries me to hear you vomiting.)
b. Avoid “You” statements and discussions about weight or appearance. (You are too thin and you
have to eat! You’re out of control.)
c. Avoid giving simple solutions. (If you’d just eat more, everything would be fine!)
d. Affirm that the student-athlete’s role on the team will not be jeopardized by an admission that a
problem exists.
3) The student-athlete’s reaction may be one of denial or perhaps hostility. Firmly encourage the studentathlete to meet with a professional for an assessment, acknowledging that outside help is often necessary
for eating problems and is not a sign of weakness.
Guidelines for Coaches and Athletic Staff for an Eating Disorders or Disordered Eating
1) If a coach wants a student-athlete to modify his or her diet, the coach will discuss the situation with the
Associate Athletic Director of Sports Medicine. The athletic trainer will work closely with the medical staff
(Team Physician & Registered Dietician) and will help the student-athlete to utilize these resources.
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2) Coaches who are concerned about the weight or body composition of any athlete must contact his/her
athletic trainer regarding this issue. Coaches may not approach the student-athlete about weight or body
composition without the presence of the Associate Athletic Director.
3) Coaches will not weigh student-athletes in group settings. Body weight/composition is private information.
Weight charts will be kept confidential and monitored by the sports medicine staff. Weight charts will not
be posted at any time.
**Pre-season weight monitoring during two-a-days for both Men’s and Women’s Soccer teams
in the Fall season are the exception to this rule so proper monitoring of hydration status of the
student-athlete participating in these sports are noted and the welfare and medical safety of
the student-athlete is ensured and not compromised.**
4) If a member of the NKU Coaching or Athletics Staff has a concern, or if an individual(s) express concern
to a NKU Athletic Staff member that a student-athlete may have a potential eating disorder or body image
issue, these aforementioned concerns should be reported directly to the Associate Athletic Director of
Sports Medicine. All medical referrals will be coordinated through the Sports Medicine Department
only.
5) Only medical personnel, including athletic trainers or approved specialists (as determined by the staff
athletic trainer) may weigh athletes, set weight goals, measure body composition, or interact with studentathletes in any manner about body composition or body weight. The athletic trainer will communicate with
the coach on matters of concern.
6) Coaches or athletic department personnel need to be careful when commenting to a student-athlete about
his/her weight regardless if there appears a positive or negative change in their opinion. In addition, athletic
department personnel should try not, at any time, make joking comments regarding a student-athlete’s
weight or body composition even if such a comment is meant to be harmless.
7) Coaches, athletic trainers, and athletic department personnel should emphasize the role of proper nutrition
in optimizing athletic performance. They should not stress the impact of lower weight on performance.
The emphasis should be on the student-athletes fitness level and performance not how much they weight.
The student-athlete needs to understand what being a collegiate athlete means and being able to function at
that level.
Parental Involvement
The NKU Athletic Department reserves the right to inform parent(s)/guardian(s) of student-athletes who are
suspended from athletic participation due to any health related or medically related injury and/or illness. With
regards to this medical issue, the Athletic Director will be the athletic representative to inform the
parent(s)/guardian(s). Medical referrals to counseling and medical treatment will be coordinated with the studentathlete’s primary medical insurance. The medical privacy with regard to the student-athlete is determined and
established by the authorization filed with the parents’ or guardians’ group health plan. This would control the
medical claims information transfer related to any therapy or counseling sessions for the student-athlete.
Any bills or medical claims for therapy and counseling sessions will be billed to the student-athlete’s primary
insurance. If the student-athlete’s insurance does not cover all bills or medical claims for therapy and counseling
sessions, the Athletic Department may pay in full for all counseling and treatment provided by the program, if
referred by NKU. However, for counseling or treatment that extends beyond one calendar year of the medical
diagnosis will be the sole responsibility of the student-athlete.
The health and the medical welfare of the student-athlete will be the primary consideration and concern throughout
the consultation and intervention process. Consequently, the Athletic Department reserves the right to withhold a
student-athlete from sports participation to protect the interest of the student-athlete and the university. Medical
confidentiality will apply to all information shared with the NKU Sports Medicine Staff, NKU University Health
Services, and members of the Eating Disorder Team.
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Reproduced and adapted from the National Collegiate Athletic Association, The Ohio State University, University
of Northern Iowa, University of Tulsa and the University of Southern Maine Eating Disorder Policies
Sources: Eating Disorders Awareness and Prevention; Laura Hill, Ph.D.
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179
Reporting of Scores / Events
It is the responsibility of the head coach to call in results from road games/matches, unless the
SID has made arrangements with the opponent’s sports information office. The timely reporting
of results is necessary for the media and the athletics web site. If results are not called into the
SID office, or directly to the media by the coach, scores will not be in the newspaper. Also,
results will not be posted on the athletics web site if they are not properly reported.
Athletics Web Site Policies
The NKU Athletics web site is used to provide information on all NKU varsity sports. Pages for
each sport will be included, with rosters, statistics (when available), schedules and results also
posted. Up-to-date scores and results will be available the same day as the event – as long as the
results are reported to the SID office.
This past year, scores and game summaries were posted on the athletics web site after NKU
events, many times within minutes after the end of a game-match. Boosters of the NKU athletics
program could find immediate scores and information, regardless of where the event was held.
Again, results must be called in from road events for this to work, unless the SID has made
arrangements with the opponent’s sports information office. Photos will also be used on the
athletics web site to promote team and individual success.
Photography
Action photos and headshots of NKU student –athletes and coaches will be taken by Tim
Downer, Jeff McCurry, or a photography work-study. These photos will be used on the athletics
web site and in both on-campus and off-campus publications. Team photos will also be taken for
publication use or if a coach requests such a photo.
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Media Guidelines
Suggestions for Student-Athletes Regarding Media Relations
Cooperating with the media is an important part of being a student-athlete at any university, and
that is especially true here at NKU. Since NKU is a NCAA Division II program in an area that
offers our local media the University of Cincinnati, Xavier University, the University of
Kentucky, the Reds and Bengals and numerous high schools, it is imperative that our coaches
and student-athletes establish good relations with the media.
For the most part, NKU coaches and student-athletes have been excellent with the media when
given the chance to interview. In the past few years, our men’s and women’s basketball and
women’s volleyball programs have generated a great deal of media coverage with their successes
on the court. Local, regional, and national media have taken notice of these teams, and the
clippings are numerous.
Here are some pointers for dealing with members of the media.
1. ALWAYS be polite to members of the media. It isn’t that difficult. Regardless of how
stupid the question is, or despite the fact that a reporter might not know anything about
you or your particular sport, BE NICE. Use the opportunity to educate the interviewer
about you and your sport. Members of the media remember those athletes who are
courteous and usually come back for more interviews.
2. DO NOT give “yes” or “no” answers to questions. Most experienced members of the
media know better than to ask something that can be answered with a “yes” or “no”,
because it cannot be used in the newspapers, TV, or radio. Sometimes, however, they
forget and ask something that you can easily say “yes” or “no” to. Do them a favor and
answer with a complete sentence.
Example:
Reporter: “You played great today, Didn’t you?”
NKU student-athlete: “Yes.” WRONG ANSWER
NKU student-athlete: “We played an outstanding team today, and I was just
fortunate that….(elaborate on your performance in the game)…RIGHT
ANSWER
3. DO NOT say things off-the-record to any reporter. There is no such thing as an off-therecord quote. Once you reveal something, there is a good chance it will be used and your
name will be quoted. If a reporter is pressuring you about a subject, and you do not wish
to discuss it, just say something like “I really don’t know anything about it” or “I can’t
talk about that.” Those types of answers should satisfy a reporter in most cases. If they
continue to pressure you, contact sports information director Don Owen at 572-5470
immediately, and he will handle the situation.
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4. ALWAYS BE ON TIME for an interview. If a reporter has a 1 p.m. interview with you,
please be there at 12:55 or earlier. DO NOT BE LATE. Members of the media take it
personally if you are not on time for an interview.
5. BE HONEST. It is very important that you tell the truth to the reporter. Members of the
media do not like to be lied to. This may also harm your reputation as a student-athlete.
6. DO NOT talk negatively about game officials, opponents, or other teammates. Give
your teammates credit when due.
7. NO SWEARING.
8. DRESS APPROPRIATELY. The media will understand the appearance after a game,
but if it is not a game day, wear something appropriate (ex. Nice shirt or sweater with
nice pants).
9. STAY CALM AND HAVE FUN.
Again, if you have any questions concerning the media, contact Don Owen at 572-5470.
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WHAT TO DO IF YOU ARE CONTACTED BY
THE MEDIA DURING AN EMERGENCY SITUATION
It is important to remember that a crisis situation may arise on any day and at any hour.
When a crisis does occur, it is too late to develop a logical, well-conceived crisis management
plan and to identify the key campus personnel needed to minimize potential public relations
problems. No organization is immune to the possible effect an emergency or disaster can have on
employees or other publics. Whatever the case, how we handle the occurrence can determine
how the public and media perceive NKU.
1. In an emergency, or any other situation in which NKU is likely to need to respond to
inquiries from the media, Vice President for University Advancement Gerard St.
Amand, Assistant Vice President for Marketing and Communications Rick Meyers or
Director of Media Relations and Communication Chris Cole should be called as soon
as possible. In emergency situations, no one is to issue any statement to the media
without input from at least one of the above named representatives.
2. It is best for one person to serve as spokesperson in an emergency to maintain
consistency and to avoid issuing conflicting information. However, depending on the
circumstances, the Office of Marketing and Communications may decide it is better
for a member of the central staff or another designated individual to release
information to the media. In any case, the involved department(s) and office(s) should
communicate with each other and understand what is to be released in terms of
statements or any other information.
3. The release of information about a student is governed by the Family Educational
Rights and Privacy Act, a federal law, and K.R.S. 164.283, a Kentucky law. Both
laws protect the privacy of students’ records. The federal law protects all records and
the state law limits such protection to academic records. The penalties for violation of
these laws are the possible loss of federal funding by the University or a fine or
imprisonment. Under federal law, certain general information, referred to as
“directory information,” may be released at the discretion of the University, provided
the student has NOT notified the University that s/he does not wish to have any
information released concerning her/him. “Directory information” includes the
following types of information:







Student name
Address, telephone number
Date and place of birth
Major and minor fields of study
Dates of attendance, degrees and awards received
Most recent previous educational institution attended by the student
Participation in officially recognized activities and sports
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4. Relative to any inquiries directed to the University concerning a criminal charge
which has been filed with the police or a pending criminal investigation, the
University should exercise caution in releasing information that could interfere either
with an investigation or a subsequent legal proceeding. Contact the University Legal
Counsel immediately and avoid comments that could place the University in legal
jeopardy. All statements should ensure that anyone—whether connected to the
University or not—will receive fair and impartial treatment.
5. The University policies on alcohol and drug use (as outlined in the Student
Handbook) may be quoted and explained in response to inquiries from the media.
However, the University spokesperson should exercise caution about comments in
connection with any alleged violation of the law involving the use of alcohol and/or
drugs for reasons covered in No. 4.
6. A situation could arise in which a spokesperson is asked to respond to a member of
the media who is faced with an immediate deadline. In this situation, the respondent
should be as helpful and expeditious as possible. However, you need to be clear about
what information the institution can release. It is not unreasonable to ask for a few
minutes to get clarification on information and then promptly return the call.
Accuracy and fairness are the top priorities.
7. In all instances, the University must strive to balance a student’s right to privacy with
its need to be cooperative with the media as part of an effective public relations
strategy. This means that everyone is likely to encounter a situation for which there is
no single rule to follow and thus we must simply use our best judgment.
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INTERVIEW TIPS
Though they are rare, occasions do occur that might require you to deal with the media in a
pressure situation. When dealing with the media in these rare occasions, planning is the key. In a
disaster or similar sensitive interview situation, remember you can always “buy some time” by
setting up an appointment. You NEVER have to answer any question on the spot. Tell a reporter
you will call then back when you get the needed information. Prepare your facts and prepare
what message you want to get across. Call Rick Meyers (w-572-6565, h-331-3635, c-750-0241)
or Chris Cole (w-572-6574, h-781-1842, c-750-0289) in Marketing and Communications for
input. When you call the reporter back, you must:
1. Know what you want to say and what you do NOT want to say.
2. Know how to say what you want to say.
3. Look for the opportunity to say what you want to say.
4. Remember to NOT say what you do not want to or are not legally permitted to say.
When a disaster strikes, remember the reporter is looking for facts or late-breaking
developments. As the person being interviewed, you must be sensitive to the proper personal
information that can be released (see No. 3 of “What to Do If You Are Contacted by the
Media.”) Remember not to release any information that could be considered part of an
impending police investigation. Also, NEVER SPECULATE ON ANYTHING. Give your
answer and be brief.
Always remember these guidelines in a pressure interview situation:

Be prepared.

Be concise.

Tell the truth.

Get the important facts out first.

Keep cool.

Address the issue from the public’s viewpoint.

Do not disclose anything “off the record.”

Don’t be compelled to fill in lulls in the interview/conversation.

Don’t repeat yourself.

If you don’t know the answer, say so. Refer the reporter to someone who does.
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CHECKLIST OF QUESTIONS TO ANSWER DURING A DISASTER
** DO NOT SPECULATE ON ANY ASPECT OF THE EMERGENCY **
1.
The number of deaths.
2.
The number of injuries.
3.
What exactly was damaged.
4.
Extent of damage. (The local fire chief will give estimate in dollars. We should use
GENERAL terms to describe what was destroyed.)
5.
The exact time of the disaster.
6.
Location of the disaster on the University’s property.
7.
Names of dead and injured, following notification of next of kin.
8.
Additional information regarding the dead and injured: addresses; age; year in school
(freshman, sophomore, junior, senior, or graduate student) if students; position and
number of years as an employee of NKU (if faculty/staff).
9.
Avoid releasing information on or speculating about the following issues:

How the incident was caused

Specific damage, as well as what, specifically, was destroyed

University shutdown plan (if any)

If any “safety rules” were violated by the victim(s)

Possible effect on community

Events as they transpired
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NKU Personnel Policy and Procedure Manual
The NKU Personnel Policy and Procedure Manual, commonly referred to as the “Red Book,” is
the official source for all policies and procedures governing the employment of staff personnel.
Employees are encouraged to familiarize themselves with the red book periodically. A copy of
the red book can be found in each department, in the Human Resources department and in a
downloadable form from Human Resources’ website at http://access.nku.edu/hr . Other
documents that govern the institution include: Administrative/Governing Regulations, Chair’s
Handbook, Faculty Handbook and Student Handbook.
http://access.nku.edu/hr/HR%20Index/Benefits/Benefits%20Home/STAFF%20BOOK.htm
Topic Index:
I
II
III
IV
V
VI
VII
VIII
IX
X
XI
XII
XIII
XIV
XV
HR Policies and Procedures
Parking
Working Hours
Tax-Exempt Benefit Payments, FSA's
Health Insurance
Dental Insurance
Life Insurance
Short-Term Disability
Long-Term Disability
Retirement
Additional Retirement Savings
Long-Term Care (LTC) Insurance
Employee Assistance Program
Tuition Waiver Program
Holidays
XVI Vacation/Annual Leave
XVII Temporary Disability Leave
XVIII University Identification Cards
XIX Wellness Program
XX Credit Union
XXI U.S. Savings Bonds
XXII Payroll
XXIII Direct Deposit of Paychecks
XXIV Drug-Free Workplace Statement
XXV Safety and Security
XXVI Performance Evaluations
XXVII Promotions
XXVIII Personal Information
XXIX Respect for Human Diversity
XXX Who to See...
Policy Manual
http://access.nku.edu/hr/HR%20Index/Policies/Policy%20Manual%20Home.htm
Purpose
These Policies and Procedures are designed to establish equity and uniformity in all working
conditions, rights, privileges, obligations, benefits, promotion, pay, discipline, and all other
employment matters. These Policies and Procedures will guide all departmental policies, and
employees are to be acquainted with these guides.
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Section A – Introductions
Affirmative Action/Equal Opportunity
Americans with Disabilities
Accommodation Procedures for Disabled Employees
Conflict of Interest
Section B -- Definitions
Employment Category Definitions - Administrative
Employment Category Definitions - Staff
Definition of Appointment
Definition of Personnel Action Request Form
Staff Regent Election Rules and Regulations
Definition of Retiree
Section C – Employment
Recruitment and Selection
Job Opportunity Posting
Transfer
Promotion
Reassignment
Probation
Termination
Position Classification System
Section D – Hours of Work
Working Hours
Overtime and Compensatory Time
Section E – Wage and Salary Administration
Statement of Policy
Position Classification and Pay Grades
Starting Salaries
Annual Merit Increases
Pay for Market Adjustments
Pay Upon Transfer
Pay Upon Demotion
Pay Upon Promotion
Pay Upon Reassignment
Pay Upon Reclassification
Pay in an Acting Capacity
Supplemental Pay
Section F – Leaves and Absence
Temporary Disability/Family and Medical Leave
Holidays
Vacation
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Terminal Vacation
Personal Leave
Military - Extended Duty
Military - Training and Emergency Duty
Funeral Attendance
Court and Jury Duty
Federal, State and Local Elections
Severe Weather
Personal Days
Section G – Employee Relations
Counseling
Discipline
Grievance Procedure
Sexual Harassment
Section H – Benefits
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Director of Intercollegiate Athletics
The Director of Intercollegiate Athletics oversees a broad range of administrative services in the areas of
academics, safety and health of student-athletes, personnel, contest management, budget management,
business management, sports information and media relations, fund raising, and NCAA compliance for a
13-sport intercollegiate program, a student athletic training program, two co-ed cheerleading teams, and a
Student Athlete Advisory Committee. Areas of responsibility include, but are not limited to, working
with the NCAA Faculty Athletics Representative in complying with NCAA rules and regulations, serving
as a liaison to other universities and appropriate offices on-campus, overseeing management of athletic
facilities, directing the fiscal affairs of the department including budgeting and implementing and
maintaining an accounting system, supervising a professional staff, and insuring compliance with the
National Collegiate Athletic Association and Great Lakes Valley Conference regulations, Commonwealth
of Kentucky statutes, United States Federal Government, and Northern Kentucky University policies and
procedures.
Principal Regular Duties:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Oversee all aspects of the intercollegiate athletic program in accordance with NCAA, Great Lakes
Valley Conference, Commonwealth of Kentucky, United States Federal Government, and
University regulations.
Administer and supervise daily responsibilities including preparing and monitoring 52 budgets
and financial audits, hiring and evaluating 13 full-time employees, 7 part-time employees,
overseeing the management of five athletics facilities, contracting opponents, contracting
officials, contracting to use off-campus facilities for practice and play, purchasing equipment and
supplies, organizing activities such as banquets and other social functions of the Athletic
Department, corresponding with the NCAA, GLVC and other universities, conducting coaches
and staff meetings, and resolving personnel problems and issues.
Represent the Athletic Department at Student Affairs Senior Director Staff and directors
meetings, Athletic Council meetings, Norse Athletics Club meetings, NCAA, and GLVC
meetings.
Assist in the organization of athletic contests on and off-campus.
Attend on-campus athletic contests and travel with teams during post-season competition.
Coordinate athletic concerns with other departments on campus including the Accounting and
Budgetary Control office, Bursar office, Business Services office, Institutional Research office,
Legal Services office, Administrative Computing office, Registrar office, Admissions office,
Financial Student Assistance office, University Advancement office, Foundation office, Physical
Plant office, Campus Planning office, Dean of Student’s office, Student Activities, Public Safety
office, and Residential Life office.
Assist the Faculty Athletics Representative to the National Collegiate Athletics Association
(NCAA) insuring compliance with NCAA rules and regulations.
Oversee and insure implementation of a fund raising plan targeted toward producing revenue to
support NKU Athletics' salaries, scholarship and operating funds. The areas include: membership
fund raising; corporate partners sponsorship program (radio, television, and signage), special fund
raising (capital gifts, planned gifts, major gifts, and events fund raising); program marketing and
promotions; ticket sales and guest relations; and community relations.
Insure the timely completion of NCAA compliance reports and forms including the squad lists of
each team, persistence and graduation rates of student-athletes, the Equity in Athletics report,
Certification of Compliance for Institutions, Certification of Compliance for Staff Members, and
Sports Sponsorship form.
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Periodic Duties:
1.
Prepare, analyze, estimate, and complete reports in response to appropriate requests from the
University administration.
Submit NCAA tournament bids to host championship play.
Establish a departmental long-range strategic plan and provide the specific objectives to
accomplish this plan.
Troubleshoot and resolve problems.
2.
3.
4.
Occasional Duties:
1.
Represent the University and NKU Athletics as a speaker at local club, school or organization
functions and events.
Initiate and complete the Five-Year NCAA Self-Study.
Serve on various on and off campus committees and board of directors, i.e. NKU Development
Council, Major Gifts Committee, Special Events Center Committee, Master Planning Committee,
NKU Graduation Committee, National Association of Collegiate Women’s Athletic
Administrators, Northern Kentucky Chamber of Commerce, Greater Cincinnati-Northern
Kentucky Women’s Sports Association, etc.
2.
3.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Use good organizational skills
Use good communication skills
Display leadership skills
Use tact
Be Motivated
Have a high sense of integrity
Demonstrate fairness and equitable treatment of others
Display positive public relations and promotional skills
Be creative and have perseverance skills
Be professional
Be dependable and reliable
Be loyal
Have a sense of contentment and enjoyment
The Director for Intercollegiate Athletics will be responsible to the Vice President for Student Affairs and
will work closely with the Vice President for University Advancement, the Vice President for
Administration and Finance, and the University Legal Counsel.
2.07.0
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Associate Athletic Director for Internal Operations
Brief Summary of the Purpose of the Position:
The Associate Athletic Director for Internal Operations oversees a broad range of administrative services
in the areas of Contest Management (game day operations), Facilities, Facility Management, Summer
Camps, Strategic Planning, Post Season Tournament Management, Enrollment Management, Special
Events/Projects, Contracts and Sports Supervision. Areas of responsibility include, but are not limited to,
overseeing facilities and game management of home athletics events, supervising a facilities coordinator
along with 4 intercollegiate athletic programs: men’s basketball, women’s soccer, men’s and women’s
tennis.
Regular Duties Performed Daily or Almost Daily:
1. Assist the Athletic Director in the overall administration of the department.
2. Oversee a broad range of administrative services in the areas of Contest Management, Facilities,
Facility Management, Summer Camps, Strategic Planning, Post Season Tournament
Management, Enrollment Management, Special Events/Projects, Contracts and Sport
Supervision.
3. Serve as the department liaison to SMG, Parking Services, Department of Campus Recreation,
Dining Services, Facility Management, Physical Plant and Outside Vendors.
4. Oversee the administrative operation of the summer camp process.
5. Supervise, oversee and serve as the administrative liaison for Men’s Basketball, Women’s
Soccer, Men’s Tennis, Women’s Tennis and Facilities Coordinator. Conduct performance
evaluations and assist in the hiring and dismissal process for these direct reports.
6. Provide a positive and professional presence in the community.
Periodic Duties Recurring at Fixed Intervals:
1. Work with SMG in the overall marketing and promotion of our basketball programs and the Bank
of Kentucky Center.
2. Attend Strategic Enrollment Management Meetings.
3. Troubleshoot and resolve problems.
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List Occasional Duties Performed:
1. Participate in fundraising and development activities, functions and strategic planning exercises
2. Participate in marketing and promotional activities, functions and strategic planning exercises
3. Represent the Department and University on campus, regional and/or national committees.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
Use computer skills in Microsoft Office
Use good organizational skills
Use good communication skills
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Be creative and have perseverance skills
Be dependable and reliable
Demonstrate fairness and equitable treatment of others
Display positive public relations and promotional skills
Promote the athletics program
Have a sense of contentment and enjoyment
Have good attendance and be prompt
The Associate Athletic Director for Internal Operations will be responsible to the Athletics Director and
responsive to the Office of the Vice President for Student Affairs.
8/11/2010
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Associate Athletic Director for External Operations
The Associate Athletic Director for External Operations will serve as the senior development officer for
Northern Kentucky University’s intercollegiate athletic program. Develops and implements a vital and
comprehensive fund raising program with the primary purpose of generating community, corporate, and
alumni support as well as private funding for the identified priorities of the athletic department and the
University. Responsibilities include planning and solicitation of major gifts, coordination of annual
giving activities, planning and coordination of special events, and developing and implementation of a
corporate partners sponsorship program.
Regular Duties Performed Daily or Almost Daily:
1.
Supervise all fund raising efforts from planning through implementation.
2.
Direct all cultivation, stewardship and solicitation strategies for private support from donors and
prospects. Engage in personal solicitation of annual and major gifts for athletic department
priorities.
3.
Establish and maintain effective and cooperative relationships with members of the University
Development staff. Work closely with development and alumni staffs in all matters pertaining to
athletic department development activities.
4.
Develop annual athletic fund raising goals, objectives and athletic department private fund raising
priorities in cooperation with the Director of Athletics. Design and implement strategies to
achieve the identified goals and objectives.
5.
Identify, research, and write individualized proposals for solicitation and stewardship activities
regarding major gift donors for annual, capital, and endowment gifts for the athletics programs.
6.
Plan and implement an aggressive marketing program designed to maximize contest attendance,
ticket sales, and corporate business support.
7.
Serve as an ambassador to solicit support for the NKU Athletics Department and University
projects and priorities. Discover, cultivate and solicit corporate and community membership in
the Norse Athletics Club, corporate partnerships, and capital campaign.
8.
Recruit, cultivate, develop and maintain volunteer base of the Norse Athletics Club, including
personal contact and mailings to carry out overall fund raising efforts.
9.
Maintain Norse Athletics Club and athletic donor database and records.
10.
Oversee the forwarding of checks and cash to the University Development office for accurate
reporting of all financial records.
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11.
Supervise a staff that consists of Assistant AD for Marketing, Coordinator for Athletic
Development, GA for External Operations, quarter-time administrative assistant, and an
internship program as well as student workers.
12. Update Raiser’s Edge software on a consistent and timely basis regarding activities related to
donor interaction.
13. Sport supervisor for Baseball and Volleyball
14. Provide a positive and professional presence in the community.
Periodic Duties Recurring at Fixed Intervals:
1.
Develop written materials such as brochures and annual reports.
2.
Coordinate or assist in the coordination of special events, including: Norse Athletics Club KickOff, Norse Athletics Club Phonathon, NKU Basketball Tip-Off Luncheon, President's Basketball
guests, golf outings, Women's Walk, and individual sport fund raising events.
3.
Coordinate game day promotions at NKU sporting events, (i.e. basketball, volleyball, soccer, and
baseball games).
Occasional Duties Performed:
1.
Represent the University and NKU Athletics as a speaker at local club, school or organization
events.
2.
Serve on various on and off campus committees, i.e. Development Council, Northern Kentucky
Chamber of Commerce.
3.
Continue personal professional development.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Display positive public relations and promotional skills
Use good organizational skills
Use good communication and tact skills
Display leadership and motivational skills
Be creative and use perseverance skills
Have a high sense of integrity and use professionalism skills
Have good attendance and be prompt
Be loyal
Have a sense of contentment and enjoyment
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The Associate Athletic Director for External Operations will be responsible to the Athletics Director,
responsive to the Vice President for Student Affairs and will work closely with the Vice President for
University Relations, i.e., attend meetings, share plans, etc.
8-11-10
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Assistant Athletic Director for Marketing and Event
Management
Brief Summary of the Purpose of this Position:
The Assistant Athletic Director for Marketing and Event Management coordinates all marketing and
promotional activities for NKU Athletics and its 13 NCAA Division II varsity-level sports; develops
marketing plan for athletics program; designs and produces print materials for marketing and
development; assists in securing and implementing all media publicity for athletics program; coordinates
ticketing activities with ticket office to include group sales, season tickets, luxury suites, and single-game
tickets; coordinates all game-day activities to fulfill sponsor and promotion obligations; assists in creating
and managing website content; plans and directs event management activities for NKU Athletic events;
directs all production activities for basketball within The Bank of Kentucky Center; represents NKU
Athletics on various University committees and in the Greater Cincinnati / Northern Kentucky
community; schedules and directs community service activities for NKU student-athletes, coaches,
administrators, and spirit squads.
Regular Duties Performed Daily or Almost Daily:
1. Supervise all marketing and promotional efforts from planning through implementation; put together
detailed marketing plan for athletic season
2. Direct, coordinate and implement sports promotions activities to achieve maximum ticket sales and
attendance; direct and coordinate ticket sales campaigns for group tickets, single-game tickets, season
tickets, and luxury suites.
3. Represent the Athletic Department and Northern Kentucky University in assisting with negotiation of
corporate partnerships.
4. Direct all advertising outlets, including newspaper, television, radio, billboards, posters, point-ofpurchase, buses, etc.
5. Plan and implement all game-day promotions, theme nights, special events, anthem performers,
halftime acts, and giveaways for all NKU athletic events.
6. Coordinate and direct all aspects of NKU Kids’ Club, including promotions, solicitation,
sponsorships, and membership benefits and management.
7. Direct and coordinate community outreach activities involving public appearances by NKU Athletic
administrators, coaches, student-athletes, spirit squads, and the mascot to promote a positive public
relations and information service regarding NKU Athletics.
8. Direct and coordinate NKU Athletic relationships with local school districts to include promoting
special NKU athletic events and Kids’ Club, while coordinating special appearances and community
outreach with the schools by NKU Athletics.
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9. Recommend fiscal requirements for the sports promotion office and prepare budget
recommendations; monitor revenues and expenses, identify trends and make adjustments to programs
as necessary.
10. Plan and implement an aggressive marketing program designed to maximize contest attendance,
ticket sales, and corporate business support. This program will focus on various constituencies,
including alumni, faculty and staff, students, community supporters, and corporate supporters.
11. Serve as an ambassador to solicit support for the NKU Athletics Department and University projects
and priorities. Speak before various constituents and establish activities that will promote attendance
at athletic events.
12. Serve as sport supervisor for softball, cheerleading, and dance team and athletics supervisor for pep
band. Work with coaches and directors from these teams and pep band to manage rosters, budgets,
schedules, and all day-to-day activities of these programs.
13. Produce, plan, edit, and create content for the athletics website, www.nkunorse.com.
14. Plan and direct event and game management activities for all NKU home athletic events.
15. Manage student worker program for paid student workers to assist with game and event management
responsibilities; coordinate with Sports Business academic program to develop and manage internship
program with NKU students in that academic program.
16. Serve as member of Athletic Department Administrative team and participate in decision-making
processes and coordinate various other tasks as assigned by Associate Athletic Director for External
Operations and Director of Athletics.
17. Direct all production activities for NKU home basketball events, including creation and design of
content for video boards, directing music and video, and coordinating all activities with operations
staff of The Bank of Kentucky Center.
18. Provide a positive and professional presence in the community.
Periodic Duties Recurring at Fixed Intervals:
1. Plan, write, and edit scripts and game protocol for basketball games.
2. Plan, design, and coordinate production of print materials, including but not limited to
posters, schedule cards, magnets, brochures, proposals, and flyers.
3. Sell advertisements for NKU Basketball Yearbook; create, design, and edit NKU Basketball
Yearbook.
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4. Plan, promote, coordinate, and direct Halloween Hoopla. Event is used as a community
outreach showcase for NKU Athletics and a kick-off for basketball season.
5. Coordinate and assist in coordination of other special events, including Norse Athletics Club
Golf Outing, Women’s Walk, Phone-a-thon, Basketball Tip-Off Luncheon, Hall of Fame, and
various other events.
6. Represent NKU Athletics on various University committees and in consultation with other
University departments, including but not limited to: Welcome Week, Fresh Fusion, Family
Weekend, PACES, Homecoming, Norse Force, Campus Planning, University Marketing,
University Development, Alumni Affairs, and Student Affairs.
Occasional Duties Performed:
1. Represent the University and NKU Athletics as a speaker at a local club, school or
organization events.
2. Assist in preparation and management of conference and NCAA post-season events held in
NKU athletic venues.
3. Travel with NKU athletic teams for post-season play.
4. Continue personal professional development.
Performance Traits:
1. Use good organizational skills
2. Use good communication skills, both verbal and written
3. Display leadership skills
4. Use tact
5. Be motivated
6. Have a high sense of integrity
7. Be professional in all aspects of the job
8. Be a team player and exhibit loyalty to NKU and NKU athletics
9. Demonstrate fairness and equitable treatment of others
10. Display positive public relations
11. Promote the athletics program
12. Have good attendance and be prompt
8/11/10
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Assistant Athletic Director for Compliance and
Student-Athlete Services
The Assistant Athletic Director for Compliance and Student-Athlete Services will oversee the planning
and implementation of strategies conducive to the academic, athletic, and personal development of
student-athletes and have the responsibility for all aspects of NCAA compliance with regard to the
policies and procedures of Northern Kentucky University, the Commonwealth of Kentucky, Great Lakes
Valley Conference and NCAA Division II. The Assistant Athletics Director for Compliance and StudentAthlete Services must have a commitment to the philosophy of providing a compliance and service
program that emphasizes integrity and the educational welfare of its student-athletes and strives for
excellence within the University’s mission.
List Regular Duties Performed Daily or Almost Daily:

Act as the department liaison to the academic programs, Advising Center, Learning Assistance
Program, Financial Student Assistance office, Admissions office, Registrar’s office, Institutional
Research, and Information Technology;

Coordinates academic advising for undeclared student-athletes, referrals to appropriate resources,
and study tables.

Oversees and maintains up-to-date student files by tracking course requirements for academic
progress towards general studies completion, graduation and NCAA eligibility requirements for
all student-athletes using SAP and CAi;

Direct and serve as a member of the NKU student-athlete certification team in determining
eligibility of all student-athletes in accordance with NKU, GLVC, and NCAA regulations,
including the evaluation of transcripts and requesting waivers for transfer student-athletes.

Serves as the liaison to the NCAA Eligibility Center via the Internet, which certifies initial
eligibility for student-students;

Supervise, conduct performance evaluations and assist in the hiring and dismissal process for two
sports – Men’s and Women’s Golf.

Supervise, conduct performance evaluations and hire/dismiss one student assistant.

Installs, manages and uses the NCAA Compliance Assistance Software and the necessary
network links to other campus departments (financial and registrar) to insure compliance with
regulations.

Completes NCAA and federal government reports and forms- the Equities in Athletics Disclosure
Act form, squad list and eligibility checklist, Academic Performance Census data, Sport
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Sponsorship and Demographic form, the Gender Equity Financial report, Certification of
Compliance for Institutions form, and the Certification of Compliance for Staff Members form.

Monitor phone logs, contact and evaluation logs, official visit approvals, meals and entertainment
forms, and unofficial visits.

Coordinate the completion and timely distribution of all transfer releases for currently enrolled
and prospective student-athletes.
List Periodic Duties Recurring at Fixed Intervals:

Plan and implement a student-athlete orientation program that includes the administering of the
required NCAA forms student-athletes must complete to be eligible to participate in the
intercollegiate athletics program.

Oversees the academic advising services to undeclared (and some declared) student-athletes and
the academic progress of all student-athletes.

Process and submit rule violations to the appropriate University, GLVC and NCAA staff.

Develops academic information each semester regarding important dates and programs, through
an academic calendar for the student-athletes and the athletics staff.

Oversee the priority registration process for all student-athletes each semester including the
collection and review of all registration forms and communications with the Registrar’s office.

Monitor and approve drop-add activity for all student-athletes.

Supervise the implementation of four mid-semester grade checks of all student-athletes each
semester. The process includes developing an effective form the faculty complete to indicate
grade, attendance information and class participation level. The information is distributed to the
student-athletes and their coaches with follow-up recommendations, such as, “a tutor is
necessary” or “contact the Learning Assistance Program”.

Identify and update student records in SAP indicating those individuals who are student-athletes.
Work with Information Technology to get reports from Business Warehouse system and to link
information with NCAA Compliance Assistant Software.

Serve as the National Letter of Intent administrator for NKU and ensure the accuracy and
completion of all NLI offers tendered.

Submit nominations for student-athletes for GLVC, NCAA, and other awards.

Design, edit, and purchase the student-athlete handbook.
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
Serve as the liaison to the Student-Athlete Advisory Committee, a student-athlete advisory board,
to improve the overall operations of the intercollegiate athletics program;

Compile an academic report each semester for each sport and maintain historical academic
information for the athletic department;

Compile NKU’s All-Academic team each year and plan the presentation made at a home
basketball game.
List Occasional Duties Performed:

Represent the University and NKU athletics as a speaker about NCAA initial eligibility
requirements with prospective student-athletes, parents and administrators at high schools,
college fairs, and other organizations.

Insure that the athletics department makes a presentation regarding the Athletics program during
NKU’s Black & Gold Day program and other visitation days;

Serve on various on and off-campus committees, i.e. Academic Advising Council, Greater
Cincinnati Northern Kentucky Women’s Sports Association, and Kentucky Women’s
Intercollegiate Consortium.

Serve on departmental search committees.

Participate in fund and friend raising activities for the growth of the athletics program.
Performance Traits:












Use good organizational skills
Use good communication skills
Display leadership skills
Use tact
Be motivated
Have a high sense of Integrity
Be professional
Be Loyal
Demonstrate fairness and equitable treatment of others
Display positive public relations
Promote the athletics program
Be dependable and be prompt
The Assistant Athletic Director for Compliance and Student-Athlete Services will report directly to the
Director of Athletics.
7.15.10
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Assistant Athletic Director for Administration
Brief Summary of the Purpose of the Position:
The Assistant Athletics Director for Administration oversees a broad range of administrative services in
the areas of budget and business management, compliance and academic services, personnel, and strategic
planning. Areas of responsibility include, but are not limited to, directing the fiscal affairs of the
department including budgeting, and implementing and maintaining an accounting system, NCAA
Compliance (Certification Team & more) with regard to the policies and procedures of Northern
Kentucky University, the Commonwealth of Kentucky, Great Lakes Valley Conference and NCAA
Division II, Scholarships (Financial Aid, Bursar and Bookstore), Personnel, Academic Affairs,
Residential Life, Information Technology, Strategic Planning, Student-Athlete Services, Institutional and
NCAA reports, Special Events, and Development, and supervising the business manager, the
administrative assistants, and men’s and women’s cross country and track field coaches. The Assistant
Athletics Director for Administration must have a commitment to the philosophy of providing a
compliance and service program that emphasizes integrity and the educational welfare of its studentathletes and strives for excellence within the University’s mission.
Regular Duties Performed Daily or Almost Daily:
1.
Oversee a broad range of administrative services in the areas of budget, business management,
coaches evaluation, contest management, NCAA post-season tournament management, and
technology services for the Department;
2.
Assist in directing the fiscal affairs for all units reporting to the Director of Athletics including
management of a complex $4.5 million dollar budget (university, student fee, foundation and
revenue based funding sources), financial audits, implementing and maintaining an accounting
system;
3.
Develop, prepare and distribute a variety of accounting, statistical and special reports;
4.
Complete NCAA and federal government reports—the Equities in Athletics Disclosure Form;
5.
Act as the department liaison to the Accounting and Budgetary Control office, Residential Life
office and Bookstore regarding scholarships;
6.
Supervise, conduct performance evaluations and assist in the hiring and dismissal process for the
Business Manager, the Administrative Assistants, and the Head Men’s and Women’s CrossCountry Coach;
7.
Develop, prepare, and monitor approximately 60 annual department budgets;
8.
Maintain purchasing, accounting, and personnel records for all athletic department accounts by
using both SAP system and folder system for checks and balances;
9.
Provide a positive and professional presence in the community;
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203
10.
Act as the department liaison to the academic programs, Advising Center, Learning Assistance
Program, Financial Student Assistance office, Admissions office, and the Registrar’s office,
Institutional Research, and Administrative Computing;
11.
Coordinate academic advising for undeclared student-athletes, referrals to appropriate resources,
and study tables;
12.
Oversee and maintain up-to-date student files by tracking course requirements for academic
progress towards general studies completion, graduation and NCAA eligibility requirements for
approximately 245 student-athletes by using both SAP system and folder system;
13.
Assist the NCAA Faculty Athletics Representative in determining eligibility of all studentathletes in accordance with NKU, GLVC, and NCAA regulations, including the evaluation of
transcripts and requesting waivers for transfer student-athletes;
14.
Serve as s liaison to the NCAA Eligibility Center via the Internet, which certifies initial eligibility
for first-time college students;
15.
Assist in completion of NCAA compliance reports and forms including the squad lists of rosters,
persistence and graduation rates of student-athletes, the Gender Equity Financial report,
Certification of Compliance for Institutions, Certification of Compliance for Staff Members, and
Sports Sponsorship form;
16.
Monitor practice recording logs;
17.
Manage all department accounts (institutional, foundation, auxiliary, and agency) including the
monitoring, monthly reconciling, preparing, insuring proper signing and submitting documents on
a timely basis;
18.
Assure all fiscal activities are conducted within the policies of the University, conference and
NCAA;
19.
Serve as the liaison with internal and external constituencies in resolving difficult situations and
answer any questions or provide information;
20.
Serve as resource person on policies/procedures for the department;
21.
Assist and advise the Athletics Director in personnel matters which includes preparing all
confidential information with personnel evaluations, hiring and firing processes.
Periodic Duties Recurring at Fixed Intervals:
14.
Maintain department personnel database.
15.
Develop policies and procedures for the financial areas including student-athletes, coaches, and
departmental handbooks and guidelines;
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16.
Monitor recruiting activities, including expenses and the number of contacts and evaluations (by
phone and in-person) the coaching staff uses.
17.
Close out all accounts at the end of each fiscal year.
18.
Assist in departmental long-range strategic plan and provide the specific objectives to accomplish
this plan.
6.
Assist in the completion of the annual Equity in Athletics Disclosure Act form.
7.
Assist every three years in the completion of the NCAA Audit report.
8.
Assist in the completion of the NCAA Institutional Self-Study Guide to Enhance Integrity in
Intercollegiate Athletics that is completed every five years.
9.
Troubleshoot and resolve problems.
List Occasional Duties Performed:
1.
Prepare the year-end financial reports for the University department budgets and the Norse
Athletics Club
2.
Prepare and analyze estimates and reports in response to appropriate requests from a university
administration.
3.
Serve as resource person during University budget process.
4.
Prepare annual budget requests and annual financial reports for Athletics Director.
5.
Participate in fund and friend raising activities for the growth of the athletics program.
6.
Represent the University and NKU Athletics as a speaker at local club, school or organization
functions and events.
7.
Speak about NCAA initial eligibility requirements with prospective student-athletes, parents and
administrators at high schools, college fairs, and other organizations.
8.
Insure that the athletics department makes a presentation regarding the Athletics program during
NKU’s Orientation program and other visitation days;
9.
Participate on university committees regarding academic, health and wellness issues.
10.
Serve on departmental search committees.
11.
Continue personal professional development.
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Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
Use computer skills in Microsoft Office
Have knowledge of NCAA Compliance Assistance Software
Use good organizational skills
Use good communication skills
Display leadership skills
Have a high sense of integrity
Use tact
Be motivated
Be professional
Be loyal
Be creative and have perseverance skills
Be dependable and reliable
Demonstrate fairness and equitable treatment of others
Display positive public relations and promotional skills
Promote the athletics program
Have a sense of contentment and enjoyment
Have good attendance and be prompt
The Assistant Athletic Director for Administration will be responsible to the Athletics Director,
responsive to the Vice President for Student Affairs and will work closely with the Senior Analyst for
Planning and Budget.
07.06.10
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SPORTS INFORMATION DIRECTOR
The Sports Information Director (SID) is responsible to the Athletics Director for all duties associated
with the planning and implementing of the University’s sports information program for the Intercollegiate
Athletics program in accordance with Northern Kentucky University (NKU), Great Lakes Valley
Conference (GLVC), and the National Collegiate Athletics Association (NCAA) regulations. The SID
is responsible for maintaining timely contacts through news releases, the reporting of game results and
accommodating the media for game coverage. The SID coordinates and supervises the scorers table for
home contests and assigns media and radio set-up at home athletic events. The SID is responsible for all
Athletics publications, maintaining departmental statistics, writing game stores, and generating
advertising sales and ad design. The SID will work closely with campus media and groups to promote the
University’s Athletics programs. The SID assists the Athletics Director in development of policies and
procedures in regards to facilities, programming, promotional activities, public relations, support services,
and budgeting.
Regular Duties

Develops athletic publications for 13 sports and the Norse Athletics Club which includes the
preparation (writing, layout and design) and distribution of all sports related media guides,
summer camp and recruiting brochures, pamphlets, game day inserts, game programs, sports
banquet programs, Hall of Fame programs, sports schedules.

Maintains daily contact with print and electronic media providing player profiles, statistics,
coaches biographies, historical facts, opponent information and GLVC and NCAA information.

Write full-length stories/game recaps for newspapers.

Update daily statistics, records, and historical facts. Maintain departmental statistics for reporting
to NCAA, GLVC, opponents, media and the campus.

Supervise student employees and keep in contact with off-campus personnel to work home
athletic events.

Find photographers to take photos of all athletic events.

Supervise the graphics and written content of the Athletics Web site for basketball, cross country
and volleyball. Also edit the content and provide editorial support for other sports.

Comply with NKU, GLVC and NCAA regulations.
Periodic Duties

Report to the NCAA, National Coaches Associations, and the GLVC weekly update on statistics
for the different sports programs.

Work the GLVC basketball championship and the NCAA Elite Eight tournaments.
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
Assist with the production of the NKU Basketball Radio Network.
Occasional Duties

Assists in Athletics Department administration through participation in the development of
policies and procedures relative to facilities, programming, promotional activity, public relations,
support services and budgeting.

Work with the Norse Athletics Club to promote fund raising events, i.e., golf outings, Rohne
Race, Women’s Walk, etc.

Help publicize summer camps.

Serve on various committees on campus, i.e., Career Achievement Award, Career Service Award,
Hall of Fame, etc.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Good organizational skills
Good communication skills
Good interpersonal skills
Display leadership skills
Use tact
Be motivated
Use integrity
Be professional
Be loyal
Use fairness and equitable treatment of others
Display public relation skills
Promotion of programs
Promptness and attendance
8/23/2010
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Web Manager/Assistant Sports Information Director
Brief Summary of the Purpose of the Position:
The Assistant Sports Information Director/Athletics Web Site Specialist is responsible to and will assist
the Sports Information Director in performing all duties associated with the planning and implementing of
the University’s sports information program for the Intercollegiate Athletics program in accordance with
NKU, Great Lakes Valley Conference (GLVC), and the National Collegiate Athletics Association
(NCAA) regulations. The assistant sports information director/Athletics Web site specialist is a
multimedia position and will assist the Sports Information Director with daily media relations duties.
Regular duties include, but are not limited to, coordinating the maintenance and day-to-day operation of
the Athletics Web site, specifically, updating statistics and program information**; updating and
problem-solving the technology (software, FTP problems, on-campus IT solutions); software
management for all sports; handle all SID game management for soccer, baseball and softball including
hiring student workers to keep statistics, to do public address and scoreboard/clock; do the game-day
programs/roster cards for those sports and be responsible for the post game reporting of the results to the
media, the Great Lakes Valley Conference and the visiting schools; be the NKU contact for the NCAA
statistical department in all sports and also be in charge of the statistical software for baseball, softball,
basketball, volleyball and soccer. The assistant sports information director will also travel with selected
teams for both regular-season and tournament competition and also do Internet broadcasts for selected
events. The assistant sports information director will also do publications (media guides, recruiting
brochures) for selected sports. The assistant sports information director must have a commitment to the
philosophy of providing a quality sports information program for NKU’s NCAA athletics program that
promotes student-athletes, coaches, and the University.
** This will be a joint effort between the SID and the assistant sports information director. The SID will
continue to write recaps and previews, as well as handle the graphics for the site.
Regular Duties Performed Daily or Almost Daily:
1.
Coordinate the maintenance and day-to-day operation of the Athletics Web site.
2.
Make sure all statistics (box scores, cumulative stats, etc.) are updated on a daily basis on the site
and helping with any graphics problems.
3.
Keep the Web site upgraded technology-wise (software, FTP problems, on-campus IT solutions)
and working properly.
4.
Assist the SID with proofreading press releases, publications and the Web site.
5.
Handle all game management for soccer, baseball and softball.
6.
Do game-day programs/roster cards for those sports and be responsible for the post game
reporting of the results to the media and conference.
7.
8.
Primary contact for individual sports (tennis, golf, cross country).
Gather all rosters and schedules for individual sports for media/Web site.
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9.
Work on publications (media guides, recruiting brochures).
10.
Assist SID with updating of career statistics for all sports.
Periodic Duties Recurring at Fixed Intervals:
1.
Develop/produce NKU Athletics on the Internet broadcast schedule/format.
2.
Reporting of NCAA and GLVC statistics (weekly basis during the seasons).
3.
Working at conference or NCAA functions (GLVC or NCAA Tournaments).
4.
Traveling with selected teams during the regular season and postseason.
5.
Assisting the SID at all basketball home events (stats, game management, etc.).
6.
Doing historical research for archives, media, Hall of Fame, etc.
7.
Serve as TV play-by-play announcer for selected sports.
8.
Serve as radio/Internet player-by-play announcer.
9.
Process work-study time sheets.
Occasional Duties Performed:
1.
Assist the SID in handling media crisis situations.
2.
Assist the NAC Director in producing annual report.
3.
Assist the Athletics Director/Senior Associate Athletic Director.
4.
Serve as the GLVC clearinghouse contact during basketball
5.
Assist SID in completing Year-In-Review Report
6.
Work with Marketing & Communications (NKU media relations director)
Qualifications Needed for this Position:
1.
Experience in maintaining a Web site through use of Dreamweaver software.
2.
Experience in troubleshooting technical problems related to a Web site.
3.
Prior experience working in an SID office.
4.
Statistical knowledge of all sports.
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5.
Extensive knowledge of desktop publishing software (includes Adobe PageMaker, Adobe
PhotoShop and ability to work with digital photos).
6.
Design and layout skills for Web site and publications.
7.
Knowledge of many types of computer statistical packages, for baseball, basketball, volleyball,
softball and soccer.
8.
Ability and willingness to work long hours and weekends.
9.
Experience in dealing with the media.
10.
Dealing with the everyday stress of working around coaches and athletes.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Use good organizational skills
Use good communication skills
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Demonstrate fairness and equitable treatment of others
Display positive public relations
Promote the athletics program
Have good attendance and be prompt
8/11/10
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211
Associate Athletic Director for Sports Medicine and
Risk Management
The Associate Athletic Director for Sports Medicine and Risk Management develops and implements a
plan that provides for the health and safety of student-athletes, the athletics and university staff, and those
individuals in attendance for on-campus athletics events. Areas of responsibility include, but are not
limited to, the developing, implementing, and monitoring of a comprehensive health and safety program
for the athletics program; supervising and coordinating of the athletic training staff and program;
coordinating the athletics insurance program; and insuring compliance with the National Collegiate
Athletic Association and Great Lakes Valley Conference regulations, Commonwealth of Kentucky
statutes, and Northern Kentucky University policies and procedures.
Regular Duties Performed Daily or Almost Daily:
1.
Assign and supervise medical coverage of all athletic teams participating in practice and
competition.
2.
Assess and monitor the rehabilitation of student-athlete injuries occurring as a result of
participation in a department sponsored competition or practice.
3.
Make appropriate medical referrals and/or provide medical treatment for student-athletes within
the guidelines of KRS 311.900.
4.
Communicate with coaches, both in writing and orally, the extent of any injury along with the
methods of rehabilitations.
5.
Maintain office hours for the convenience of student-athletes who may become ill and/or injured
outside of scheduled practices times.
6.
Supervise the health care of injured and ill student-athletes recovering or rehabilitating.
7.
Maintain an injury reporting system documenting the type of medical treatment administered, if
referrals were made, if there was lost practice and/or playing time, and the mechanism used and
the disposition of each injured student-athlete.
8.
Administer first aid to student-athletes, athletics staff, and individuals in attendance at on-campus
athletics events.
9.
Maintain communication with the athletics program’s team physician or his/her designated agent,
and/or the physician of record in regards to the disposition, treatment, and rehabilitation of
injured or ill student-athletes as a result of their participation in a department sponsored
competition or practice.
10.
Develop the athletic training skills in the assessment, prevention, and rehabilitation of the athletic
training staff.
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11.
Monitor, inspect, and insure athletics equipment, athletics fields, athletics support facilities are
maintained to protect the health and safety of student-athletes, athletics and university staff, and
individuals attending on-campus athletics competition.
13.
Administer the supervision of the weight room.
14.
Administer the medical insurance program informing student-athletes and their parents of the
program procedures, working with physicians to defray costs, filing post injury medical claims,
keeping records, and maintaining the best insurance program for the University and the studentathletes.
15.
Insuring compliance with the National Collegiate Athletic Association and Great Lakes Valley
Conference regulations, Commonwealth of Kentucky statutes, and Northern Kentucky University
policies and procedures.
Periodic Duties:
1.
Develop policies that will reduce or control risk in equipment, facility maintenance, travel,
instruction, supervision, and training.
2.
Suggest weight training and conditioning methods that will prevent athletic injuries as well as
further develop the student-athlete's body.
3.
Administer the Athletics program’s Drug and Alcohol Education and Drug Testing Program.
4.
Complete the End of Year Report and participate in the NCAA injury surveillance programs for
all sports sponsored by the University.
5.
Plan and implement an operating budget.
6.
Purchase the necessary supplies for the athletic training program.
7.
Schedule the physical examinations before pre-season practices begin.
Occasional Duties Performed:
1.
Conduct a summer camp and participate in the annual Norse Athletics Club drive to augment the
budget for attending conventions, clinics and special events.
2.
Participate on university committees regarding health and wellness issues.
3.
Serve on departmental search committees.
4.
Participate in fund and friend raising activities for the growth of the athletics program.
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213
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Use good organizational skills
Use good communication skills
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Demonstrate fairness and equitable treatment of others
Display positive public relations
Promote the athletics program
Have a good attendance and be prompt
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Assistant Athletic Trainer
Brief Summary of the Purpose of the Position:
The Assistant Athletic Trainer will assist the Associate Athletic Director for Sports Medicine and Risk
Management in providing for the health and safety of student-athletes and the athletics staff. Areas of
responsibility include, but are not limited to, the care and prevention of athletic injuries and administering
first aid, supervising athletic trainers, managing the medical insurance program, participating in the
health, drug and alcohol Education and Drug Testing Program, and insuring compliance with the National
Collegiate Athletics Association and Great Lakes Valley Conference regulations, Commonwealth of
Kentucky statutes, and Northern Kentucky University policies and procedures.
Regular Duties Performed Daily or Almost Daily:
1.
Assist with the day-to-day operation of the Athletic Training Room. Ensure proper use of
equipment and facilities by student-athletes, including adherence to schedules and proper
operating procedures.
2.
Supervise the health and care of injured and ill student-athletes while recovering and/or
rehabilitating from injuries or sickness.
3.
Provide medical coverage as assigned of all athletic teams for practice and competition.
4.
Make appropriate medical referrals and/or provide medical treatment within the guidelines of
KRS 311.900. Maintain good relationship and communication with team physicians.
5.
Complete and maintain injury reporting forms of injured and/or ill student-athletes.
6.
Complete any assigned duties by the Associate Athletic Director for Sports Medicine and Risk
Management.
7.
Communicate with coaches, medical personnel, and when appropriate, parents of injured studentathletes in writing or orally regarding the extent of injuries and methods of rehabilitation,
estimated time to return to team functions.
8.
Serve as an Approved Clinical Instructor (ACI) for students within the Athletic Training
Education Program (ATEP) as assigned by the Associate Athletic Director for Athletic Training
and Risk Management and the Athletic Training Program Coordinator.
9.
Complete teaching responsibilities within the ATEP, in the clinical and/or classroom setting, as
assigned by the Associate Athletic Director for Sports Medicine and Risk Management and the
Athletic Training Program Coordinator.
10.
Supervise Athletic Training students in the completion of clinical proficiencies.
11.
Assist in the counseling, direction, and referral of Athletic Training students in completing their
academic degree.
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215
Periodic Duties Recurring at Fixed Intervals:
1.
Manage the medical insurance filling and claim reports for injuries and rehabilitation.
2.
Participate in the administering of the in the Health and Drug and Alcohol Education program.
3.
Administer the random drug testing program.
4.
Travel with teams as assigned.
5.
Coordinate Athletic Training coverage for NKU summer sports camps and provide basic medical
care for NKU summer sports camps participants as assigned the Associate Athletic Director for
Athletic Training and Risk Management
Occasional Duties Performed:
1.
Suggest weight training and conditioning methods for teams upon request that will develop a
student-athlete’s overall physical conditioning and prevent injuries.
2.
Recruit prospective Athletic Training students.
3.
Assist in the organization and administration of physical examinations and pre-season screening.
4.
Participate in department fund raising activities.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Use good organizational skills
Use good communications skills
Use good interpersonal skills
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Demonstrate fairness and equitable treatment of others
Display positive public relations
Promote the athletics program
Have good attendance and be prompt
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Head Baseball Coach
The head baseball coach has the responsibility for the overall operation of the men’s intercollegiate
baseball program in accordance with Northern Kentucky University (NKU), Great Lakes Valley
Conference (GLVC), and National Collegiate Athletics Association (NCAA) regulations. The head coach
must have a commitment to the philosophy of providing a competitive NCAA Division II baseball
program that emphasizes the educational welfare of its student-athletes. The position has administrative
coordinating duties including managing concessions for all home athletic events.
Regular Duties Performed Daily or Almost Daily:
1.
Recruit quality student-athletes in accordance with NCAA regulations using letters, telephone
calls, personal visits, reviewing videotapes, evaluations of talent at high school, junior college
regular and tournament season games, and summer tournament and league games.
2.
Counsel and assist student-athletes in completing their academic degree at NKU.
3.
Insure the health and safety of student-athletes.
4.
Plan and conduct practice sessions during the academic year to develop player skills and to teach
strategies of the game in preparation to compete against other university’s intercollegiate teams.
5.
Complete the required NCAA Countable Athletic-related forms documenting weekly the number
of hours and the individuals who have participated in practice and contests.
6.
Prepare the team for each contest, planning and implementing an effective strategy to defeat an
opponent.
7.
Coach 56 regular season games during the season.
8.
Plan and prepare the team for home and away contests. Make travel arrangements including
secure funding for food and lodging and reserve transportation.
9.
Adhere to university guidelines for individual staff and team travel.
10.
Organize and conduct year-round conditioning program for student-athletes.
11.
Comply with NKU, GLVC, and NCAA rules and regulations.
Periodic Duties Recurring at Fixed Intervals:
1.
Complete the form at the end of each semester that indicates who practiced and played that
particular semester.
2.
Schedule contests and work with an officials assigner.
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217
3.
Take and pass the NCAA test on recruiting regulations and rules.
4.
Submit student-athlete housing needs for the upcoming year in April.
5.
Submit the names of the student-athletes who are to receive grant-in-aids.
6.
Order proper and necessary equipment for the student-athletes and the coaching staff.
7.
Promote and perform fund raising activities including public speaking, and participating in
athletics department friend and fund raising events such as phonathons, golf outings, etc.
8.
Organize and participate in summer camps on and off campus.
9.
Attend department meetings and GLVC conference baseball meetings.
Occasional Duties Performed:
1.
Participate in professional organizations and attend clinics and meetings to remain current on the
trends within the sport.
2.
Conduct team meetings and functions.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Use good organizational skills
Use good communication skills
Use good interpersonal skills
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Demonstrate fairness and equitable treatment of others
Display positive public relations
Promote the athletics program
Have good attendance and be prompt
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Men’s Assistant Baseball Coach and
Athletic Facility Coordinator
Brief Summary of the Purpose of the Position:
Assistant Baseball Coach
The purpose of the Assistant Baseball Coaching Position is to assist the head baseball coach in the overall
operation of the men’s intercollegiate baseball team in accordance with Northern Kentucky University
(NKU), Great Lakes Valley Conference (GLVC), and National Collegiate Athletics Association (NCAA)
regulations. The assistant coach must have a commitment to the philosophy of providing a competitive
NCAA Division II men’s baseball program that emphasizes the education welfare of its student-athletes.
Athletics Facility Coordinator
The Athletics Facility Coordinator (AFC) is responsible to the Assistant Athletic Director for Athletic
Training and Risk Management for all duties associated with the proper care and maintenance of athletics
facilities and playing fields and courts, both indoors and outdoors; the set-up and tear-down of sporting
and fundraising events; the supervision and coordination of student and temporary employees; and, the
ordering and maintenance of athletics ground and facility equipment.
Regular Duties Performed Daily or Almost Daily:
Assistant Baseball Coach
1.
Assist the head coach in recruiting student-athletes in accordance with NCAA regulations using
letters, telephone calls, evaluations, and personal visits.
2.
Assist the head coach in counseling student-athletes in completing their academic degree at NKU.
3.
Insure the health and safety of student-athletes.
4.
Assist the head coach in planning and implementing in season and out of season skill training and
conditioning programs.
5.
Assist the head coach in planning and implementing in season practice sessions.
6.
Assist during games with strategies, suggestions, personnel adjustments.
7.
Assist the head coach in planning and preparing team for home and away contest. Help in
making travel arrangements.
8.
Follow the conference video tape exchange policy. This includes making sure that all games are
video taped.
9.
Comply with NKU, GLVC, and NCAA rules and regulations
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219
Athletic Facility Coordinator
1.
Conduct seasonal maintenance and preparation of baseball, softball, and soccer fields and
basketball, volleyball, and tennis courts. Maintenance and preparation in these areas may
include, but are not limited to: lining the playing fields with chalk and/or paint; sweeping and
mopping surfaces; watering, fertilizing, trimming and cutting grass, etc.
2.
Coordinate and supervise ground maintenance duties for student and temporary employees in
athletics.
3.
Set-up and tear-down of athletic equipment necessary for competition and practices (i.e., nets,
scoreboard controls, chairs and tables, etc.)
4.
Do general maintenance of all areas in and around Regents Hall, Albright Health Center, soccer,
baseball, and softball fields, and the tennis courts, except for physical plant maintenance repair
items (i.e., heating, plumbing, electricity, etc.)
5.
Serve as the Athletics Department liaison to the Physical Plant Department.
Periodic Duties Recurring at Fixed Intervals:
Assistant Baseball Coach
1.
Assist the head coach developing the baseball schedule.
2.
Assist the head coach with the planning and implementation of summer camps.
3.
Take and pass the NCAA test on recruiting regulations and rules.
4.
Assist the head coach in promoting and performing fund raising activities both on and off the
institution’s campus.
5.
Attend the fall annual department meeting and other important meetings scheduled throughout the
academic year.
6.
Assist the head coach in individual player meetings at the end of each season.
Athletics Facility Coordinator
1.
Order athletics ground maintenance supplies and equipment within the parameters established by
the approved annual budget.
2.
Do general repair and operational care of athletics ground maintenance tools and equipment (i.e.,
scoreboard maintenance, gym floor refinished, laundry equipment serviced, etc.).
3.
Plan and implement an operations budget.
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Occasional Duties Performed:
Assistant Baseball Coach
1.
Participate in professional organizations and attend meetings.
2.
Assist the head coach in functions in community functions involving the team.
Athletics Facility Coordinator
1.
Assist the Athletics Director with special projects or activities including the set-up and tear down
of facilities for fund raising events.
2.
Drive athletics teams and equipment to and from the airport.
3.
Attend professional meetings and seminars.
4.
Assist in the preparation of university special events held on athletic fields and/or in athletics
facilities.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Use good organizational skills
Use good communication skills
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Demonstrate fairness and equitable treatment of others
Display positive public relations
Promote the athletics program
Have good attendance and be prompt
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221
Men’s Head Basketball Coach
The head men’s basketball coach has the responsibility for the overall operation of the men’s
intercollegiate basketball program in accordance with Northern Kentucky University (NKU), and
National Collegiate Athletics Association (NCAA) and the Great Lakes Valley Conference (GLVC) rules
and regulations. The head coach must have a commitment to the philosophy of providing a competitive
NCAA Division II basketball program that emphasizes the educational welfare of its student-athletes.
Regular Duties Performed Daily or Almost Daily:
1.
Recruit quality student-athletes in accordance with NCAA regulations using letters, telephone
calls, off-campus evaluations, and personal visits.
2.
Counsel and assist student-athletes in completing their academic degree at NKU.
3.
Insure the health and safety of student-athletes.
4.
Plan and conduct practice session from October 15 through the end of the season during the
academic year to develop player skills and to teach strategies of the game in preparation to
compete against other university’s intercollegiate teams.
5.
Complete the required forms documenting weekly the number of hours and the individuals who
have participated in practice and contests.
6.
Complete required NCAA paperwork documenting the recruitment of prospective student-athletes
(i.e., official visit forms, tryout forms, telephone logs, evaluation/contact sheet).
7.
Prepare the team for each contest, planning and implementing an effective strategy to defeat an
opponent.
8.
Coach 27 regular season and any number of post-season contests.
9.
Plan and prepare the team for home and away contests. Make travel arrangements including
secure funding for food and lodging and reserve vehicles.
10.
Follow university guidelines for team travel.
11.
Organize and conduct a year-round conditioning program of the student-athletes.
12.
Comply with NKU and NCAA rules and regulations.
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Periodic Duties Recurring at Fixed Intervals:
1.
Complete the form at the end of each semester that indicates who practiced and played that
particular semester.
2.
Schedule contests.
3.
Take and pass the NCAA test on recruiting regulations and rules.
4.
Submit student-athlete housing needs for the upcoming year each April.
5.
Submit the names of the student-athletes who are eligible and designated for athletic grants-inaid.
6.
Order proper and necessary equipment for the student-athletes and the coaching staff.
7.
Promote and perform fund raising activities including public speaking, and participating in
athletics department friend and fund raising events such as phonathons, golf outings, and etc.
8.
Organize and participate in summer camps on and off campus.
9.
Attend department meetings and if applicable, GLVC and/or NCAA meetings.
Occasional Duties Performed:
1.
Participate in professional organizations such as the National Association of Basketball Coaches
and attend the meetings.
2.
Conduct team meetings and functions.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Use good organizational skills
Use good communication skills
Use good interpersonal skills
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Demonstrate fairness and equitable treatment of others
Display positive public relations
Promote the athletics program
Have good attendance and be prompt
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223
First Assistant Men’s Basketball Coach
Brief Summary of the Purpose of the Position:
The purpose of the First Assistant Men’s Basketball Coaching Position is to assist the head men’s coach
in the overall operation of the men’s intercollegiate basketball team in accordance with Northern
Kentucky University (NKU), Great Lakes Valley Conference (GLVC), and National Collegiate Athletics
Association (NCAA) regulations. The assistant coach must have a commitment to the philosophy of
providing a competitive NCAA Division II men’s basketball program that emphasizes integrity and the
educational welfare of its student-athletes.
Regular Duties Performed Daily or Almost Daily:
1.
Assist the head coach in recruiting student-athletes in accordance with NCAA regulations using
letters, telephone calls, and personal visits.
2.
Counsel and assist student-athletes in completing their academic degree at NKU. Do class checks
when necessary, and monitor the men’s basketball study table.
3.
Insure the health and safety of student-athletes
4.
Assist the head coach in planning and implementing in season and out of season conditioning
programs.
5.
Assist the head coach in planning and implementing in season practice sessions.
6.
Assist during games with strategies, suggestions, personnel adjustments.
7.
Assist the head coach in planning and preparing team for home and away contest. Help in
making travel arrangements.
8.
Follow the conference video tape exchange policy. This includes making sure that all games are
video taped and also hiring a student-worker to tape games.
9.
Overseeing the duties of the men’s basketball team’s manager.
10.
Hiring a work study in your office to assist you in daily responsibilities, in particularly,
completing recruiting and camp mailings.
11.
Comply with NKU, GLVC, and NCAA rules and regulations
Periodic Duties Recurring at Fixed Intervals:
1.
Assist the head coach developing the men’s basketball schedule.
2.
Assist the head coach with the planning and implementation of summer camps.
224 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
3.
Take and pass the NCAA test on recruiting regulations and rules.
4.
Take inventory of all men’s basketball equipment and assist the head coach in the ordering of
new equipment for the upcoming basketball season.
5.
Assist the head coach in promoting and performing fund raising activities both on and off the
institution’s campus.
6.
Attend department meetings
7.
Assist the head coach in individual player meetings at the end of each season.
Occasional Duties Performed:
1.
Participate in professional organizations and attend meetings
2.
Assist the head coach in functions in community functions involving the team.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Use good organizational skills
Use good communication skills
Use good interpersonal skills
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Demonstrate fairness and equitable treatment of others
Display positive public relations
Promote the athletics program
Have good attendance and be prompt
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225
Second Assistant Men’s Basketball Coach
Brief Summary of the Purpose of the Position:
The purpose of the Second Assistant Men’s Basketball Coaching Position is to assist the head men’s
coach in the overall operation of the men’s intercollegiate basketball team in accordance with Northern
Kentucky University (NKU), Great Lakes Valley Conference (GLVC), and National Collegiate Athletics
Association (NCAA) regulations. The assistant coach must have a commitment to the philosophy of
providing a competitive NCAA Division II men’s basketball program that emphasizes the education
welfare of its student-athletes.
Regular Duties Performed Daily or Almost Daily:
1.
Assist the head coach in recruiting student-athletes in accordance with NCAA regulations using
letters, telephone calls, and personal visits.
2.
Counsel and assist student-athletes in completing their academic degree at NKU. Do class checks
when necessary, and monitor the basketball study table.
3.
Insure the health and safety of student-athletes
4.
Assist the head coach in planning and implementing in season and out of season conditioning
programs.
5.
Assist the head coach in planning and implementing in season practice sessions.
6.
Assist during games with strategies, suggestions, personnel adjustments.
7.
Assist the head coach in planning and preparing team for home and away contest. Help in
making travel arrangements
8.
Follow the conference video tape exchange policy. This includes making sure that all games are
video taped.
9.
Comply with NKU, GLVC, and NCAA rules and regulations
Periodic Duties Recurring at Fixed Intervals:
1.
Assist the head coach developing the men’s basketball schedule.
2.
Assist the head coach with the planning and implementation of summer camps.
3.
Take and pass the NCAA test on recruiting regulations and rules.
4.
Assist the head coach in promoting and performing fund raising activities both on and off the
institution’s campus.
226 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
5.
Attend department meetings.
Occasional Duties Performed:
1.
Participate in professional organizations and attend meetings
2.
Assist the head coach in functions in community functions involving the team.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Use good organizational skills
Use good communication skills
Use good interpersonal skills
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Demonstrate fairness and equitable treatment of others
Display positive public relations
Promote the athletics program
Have good attendance and be prompt
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227
Women’s Head Basketball Coach
The head women’s basketball coach has the responsibility for the overall operation of the women’s
intercollegiate basketball program in accordance with Northern Kentucky University (NKU), and
National Collegiate Athletics Association (NCAA) and the Great Lakes Valley Conference (GLVC) rules
and regulations. The head coach must have a commitment to the philosophy of providing a competitive
NCAA Division II basketball program that emphasizes the educational welfare of its student-athletes.
Regular Duties Performed Daily or Almost Daily:
1.
Recruit quality student-athletes in accordance with NCAA regulations using letters, telephone
calls, off-campus evaluations, and personal visits.
2.
Counsel and assist student-athletes in completing their academic degree at NKU.
3.
Insure the health and safety of student-athletes.
4.
Plan and conduct practice session from October 15 through the end of the season during the
academic year to develop player skills and to teach strategies of the game in preparation to
compete against other university’s intercollegiate teams.
5.
Complete the required forms documenting weekly the number of hours and the individuals who
have participated in practice and contests.
6.
Complete required NCAA paperwork documenting the recruitment of prospective studentathletes (i.e., official visit, tryout form, telephone log, evaluation/contact sheet).
7.
Prepare the team for each contest, planning and implementing an effective strategy to defeat an
opponent.
8.
Coach 27 regular season and any number of post-season contests.
9.
Plan and prepare the team for home and away contests. Make travel arrangements including
secure funding for food and lodging and reserve vehicles.
10.
Follow university guidelines for team travel.
11.
Organize and conduct a year-round conditioning program of the student-athletes.
12.
Comply with NKU and NCAA rules and regulations.
228 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
Periodic Duties Recurring at Fixed Intervals:
1.
Complete the form at the end of each semester that indicates who practiced and played that
particular semester.
2.
Schedule contests.
3.
Take and pass the NCAA test on recruiting regulations and rules.
4.
Submit student-athlete housing needs for the upcoming year each April.
5.
Submit the names of the student-athletes who are eligible and designated for athletic grants-inaid.
6.
Order proper and necessary equipment for the student-athletes and the coaching staff.
7.
Promote and perform fund raising activities including public speaking, and participating in
athletics department friend and fund raising events such as phonathons, golf outings, and
Women’s Walk, etc.
8.
Organize and participate in summer camps on and off campus.
9.
Attend department meetings and if applicable, GLVC and/or NCAA meetings.
Occasional Duties Performed:
1.
Participate in professional organizations such as the Women’s Basketball Coaches Association
and attend the meetings.
2.
Conduct team meetings and functions.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Use good organizational skills
Use good communication skills
Use good interpersonal skills
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Demonstrate fairness and equitable treatment of others
Display positive public relations
Promote the athletics program
Have good attendance and be prompt
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229
Assistant Women’s Basketball Coach
The purpose of the Assistant Women’s Basketball Coaching Position is to assist the head women’s coach
in the overall operation of the women’s intercollegiate basketball team in accordance with Northern
Kentucky University (NKU), Great Lakes Valley Conference (GLVC), and National Collegiate Athletics
Association (NCAA) regulations. The assistant coach must have a commitment to the philosophy of
providing a competitive NCAA Division II women’s basketball program that emphasizes the education
welfare of its student-athletes.
Regular Duties Performed Daily or Almost Daily:
1.
Assist the head coach in recruiting student-athletes in accordance with NCAA regulations using
letters, telephone calls, and personal visits.
2.
Counsel and assist student-athletes in completing their academic degree at NKU. Do class checks
when necessary, and monitor the women’s basketball study table.
3.
Insure the health and safety of student-athletes
4.
Assist the head coach in planning and implementing in season and out of season conditioning
programs.
5.
Assist the head coach in planning and implementing in season practice sessions.
6.
Assist during games with strategies, suggestions, personnel adjustments.
7.
Assist the head coach in planning and preparing team for home and away contest. Help in
making travel arrangements.
8.
Follow the conference video tape exchange policy. This includes making sure that all games are
video taped. Also hiring a student-worker to tape games.
9.
Overseeing the duties of the women’s basketball team’s manager.
10.
Hiring a work study in your office to assist you in daily responsibilities, in particular, completing
recruiting and camp mailings.
11.
Comply with NKU, GLVC, and NCAA rules and regulations
Periodic Duties Recurring at Fixed Intervals:
1.
Assist the head coach developing the women’s basketball schedule.
2.
Assist the head coach with the planning and implementation of summer camps.
3.
Take and pass the NCAA test on recruiting regulations and rules.
230 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
4.
Take inventory of all women’s basketball equipment and assist the head coach in the ordering of
new equipment for the upcoming basketball season.
5.
Assist the head coach in promoting and performing fund raising activities both on and off the
institution’s campus.
6.
Attend department meetings
7.
Assist the head coach in individual player meetings at the end of each season.
Occasional Duties Performed:
1.
Participate in professional organizations and attend meetings
2.
Assist the head coach in functions in community functions involving the team.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Use good organizational skills
Use good communication skills
Use good interpersonal skills
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Demonstrate fairness and equitable treatment of others
Display positive public relations
Promote the athletics program
Have good attendance and be prompt
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231
Head Men’s and Women’s Cross Country Coach
The head men’s and women’s cross-country coach has the responsibility for the overall operation of the
men’s and women’s intercollegiate cross country program in accordance with Northern Kentucky
University (NKU), and National Collegiate Athletics Association (NCAA) and the Great Lakes Valley
Conference (GLVC) rules and regulations. The head coach must have a commitment to the philosophy of
providing a competitive NCAA Division II cross country program that emphasizes the educational
welfare of its student-athletes.
Regular Duties Performed Daily or Almost Daily:
1.
Recruit quality student-athletes in accordance with NCAA regulations using letters, telephone
calls, off-campus evaluations and personal visits.
2.
Counsel and assist student-athletes in completing their academic degree at NKU.
3.
Insure the health and safety of student-athletes.
4.
Plan and conduct practice session from August (first day of school) through the end of the season
during the academic year to develop player skills and to teach strategies of the game in
preparation to compete against other university’s intercollegiate teams.
5.
Complete the required forms documenting weekly the number of hours and the individuals who
have participated in practice and contests.
6.
Complete required NCAA paperwork documenting the recruitment of prospective studentathletes (i.e., official visit, tryout form, telephone log, evaluation/contact sheet).
7.
Prepare the team for each contest, planning and implementing an effective strategy to defeat an
opponent.
8.
Coach a maximum of 7 dates of competition for regular season and any number of post-season
contests.
9.
Plan and prepare the team for home and away contests. Make travel arrangements including
secure funding for food and lodging and reserve vehicles.
10.
Follow university guidelines for team travel.
11.
Organize and conduct a year-round conditioning program of the student-athletes.
12.
Comply with NKU and NCAA rules and regulations.
232 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
Periodic Duties Recurring at Fixed Intervals:
1.
Complete the form at the end of each semester that indicates who practiced and played that
particular semester.
2.
Schedule contests.
3.
Take and pass the NCAA test on recruiting regulations and rules.
4.
Submit student-athlete housing needs for the upcoming year each April.
5.
Submit the names of the student-athletes who are eligible and designated for athletic grants-inaid.
6.
Order proper and necessary equipment for the student-athletes and the coaching staff.
7.
Promote and perform fund raising activities including public speaking, and participating in
athletics department friend and fund raising events such as phonathons, golf outings, Women’s
Walk, Brian Rohne Road Race, etc.
8.
Attend department meetings and if applicable, GLVC and/or NCAA meetings.
Occasional Duties Performed:
1.
Participate in professional organizations and attend the meetings.
2.
Conduct team meetings and functions.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Use good organizational skills
Use good communication skills
Use good interpersonal skills
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Demonstrate fairness and equitable treatment of others
Display positive public relations
Promote the athletics program
Be prompt and attend all required functions, meetings, and events
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233
Head Men’s and Women’s Golf Coach
The head men’s and women’s golf coach has the responsibility for the overall operation of the men’s and
women’s intercollegiate golf program in accordance with Northern Kentucky University (NKU), and
National Collegiate Athletics Association (NCAA) and the Great Lakes Valley Conference (GLVC) rules
and regulations. The head coach must have a commitment to the philosophy of providing a competitive
NCAA Division II golf program that emphasizes the educational welfare of its student-athletes.
Regular Duties Performed Daily or Almost Daily:
1.
Recruit quality student-athletes in accordance with NCAA regulations using letters, telephone
calls, off-campus evaluations and personal visits.
2.
Counsel and assist student-athletes in completing their academic degree at NKU.
3.
Insure the health and safety of student-athletes.
4.
Plan and conduct practice session from August (first day of school) through the end of the season
during the academic year to develop player skills and to teach strategies of the game in
preparation to compete against other university’s intercollegiate teams.
5.
Complete the required forms documenting weekly the number of hours and the individuals who
have participated in practice and contests.
6.
Complete required NCAA paperwork documenting the recruitment of prospective studentathletes (i.e., official visit, tryout form, telephone log, evaluation/contact sheet).
7.
Prepare the team for each contest, planning and implementing an effective strategy to defeat an
opponent.
8.
Coach a maximum of 24 dates of competition for regular season and any number of post-season
contests.
9.
Plan and prepare the team for home and away contests. Make travel arrangements including
secure funding for food and lodging and reserve vehicles.
10.
Follow university guidelines for team travel.
11.
Organize and conduct a year-round conditioning program of the student-athletes.
12.
Comply with NKU and NCAA rules and regulations.
234 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
Periodic Duties Recurring at Fixed Intervals:
1.
Complete the form at the end of each semester that indicates who practiced and played that
particular semester.
2.
Schedule contests.
3.
Take and pass the NCAA test on recruiting regulations and rules.
4.
Submit student-athlete housing needs for the upcoming year each April.
5.
Submit the names of the student-athletes who are eligible and designated for athletic grants-inaid.
6.
Order proper and necessary equipment for the student-athletes and the coaching staff.
7.
Promote and perform fund raising activities including public speaking, and participating in
athletics department friend and fund raising events such as phonathons, golf outings, etc.
8.
Organize and participate in summer camps on and off campus.
9.
Attend department meetings and if applicable, GLVC and/or NCAA meetings.
Occasional Duties Performed:
1.
Participate in professional organizations such as the Professional Golfers Association and attend
the meetings.
2.
Conduct team meetings and functions.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Use good organizational skills
Use good communication skills
Use good interpersonal skills
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Demonstrate fairness and equitable treatment of others
Display positive public relations
Promote golf program
Be prompt and attend all required functions, meetings, and events
K:\Athletics\Staff handbook\staffhandbook2010-11.docx
235
Men’s Head Soccer Coach
The head coach has the responsibility for the overall operation of the men’s intercollegiate soccer
program in accordance with Northern Kentucky University (NKU), Great Lakes Valley Conference
(GLVC), and National Collegiate Athletics Association (NCAA) regulations. The head coach must have
a commitment to the philosophy of providing a competitive NCAA Division II soccer program that
emphasizes the educational welfare of its student-athletes.
Regular Duties Performed Daily or Almost Daily:
1.
Recruit quality student-athletes in accordance with NCAA regulations using letters, telephone
calls, and personal visits.
2.
Counsel and assist student-athletes in completing their academic degree at NKU.
3.
Insure the health and safety of student-athletes.
4.
Plan and conduct practice session for a 30 week period during the academic year to develop
player skills and to teach strategies of the game in preparation to compete against other
university’s intercollegiate teams.
5.
Complete the required forms documenting weekly the number of hours and the individuals who
have participated in practice and contests.
6.
Prepare the team for each contest, planning and implementing an effective strategy to defeat an
opponent.
7.
Coach a maximum of 20 contests during the regular season and up to five in the non-traditional
season.
8.
Plan and prepare the team for home and away contests. Make travel arrangements including
secure funding for food and lodging and reserve vehicles.
9.
Follow university guidelines for team travel.
10.
Organize and conduct a year-round conditioning program of the student-athletes.
11.
Comply with NKU, GLVC, and NCAA rules and regulations.
Periodic Duties Recurring at Fixed Intervals:
1.
Complete the form at the end of each semester that indicates who practiced and played that
particular semester.
2.
Schedule contests and contract officials.
236 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
3.
Take and pass the NCAA test on recruiting regulations and rules.
4.
Submit student-athlete housing needs for the upcoming year in April.
5.
Submit the names of the student-athletes who are to receive grant-in-aids.
6.
Order proper and necessary equipment for the student-athletes and the coaching staff.
7.
Promote and perform fund raising activities including public speaking, and participating in
athletics department friend and fund raising events such as phonathons, Gus Macker, etc.
8.
Organize and participate in summer camps on and off campus.
9.
Attend department meetings and one GLVC conference meeting.
Occasional Duties Performed:
1.
Participate in professional organizations and attend the meetings.
2.
Conduct team meetings and functions.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Use good organizational skills
Use good communication skills
Use good interpersonal skills
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Demonstrate fairness and equitable treatment of others
Display positive public relations
Promote the athletics program
Have good attendance and be prompt
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237
Women’s Head Soccer Coach
The head coach has the responsibility for the overall operation of the women’s intercollegiate soccer
program in accordance with Northern Kentucky University (NKU), Great Lakes Valley Conference
(GLVC), and National Collegiate Athletics Association (NCAA) regulations. The head coach must have
a commitment to the philosophy of providing a competitive NCAA Division II soccer program that
emphasizes the educational welfare of its student-athletes.
Regular Duties Performed Daily or Almost Daily:
1.
Recruit quality student-athletes in accordance with NCAA regulations using letters, telephone
calls, and personal visits.
2.
Counsel and assist student-athletes in completing their academic degree at NKU.
3.
Insure the health and safety of student-athletes.
4.
Plan and conduct practice session for a 30 week period during the academic year to develop
player skills and to teach strategies of the game in preparation to compete against other
university’s intercollegiate teams.
5.
Complete the required forms documenting weekly the number of hours and the individuals who
have participated in practice and contests.
6.
Prepare the team for each contest, planning and implementing an effective strategy to defeat an
opponent.
7.
Coach a maximum of 20 contests during the regular season and up to five in the non-traditional
season.
8.
Plan and prepare the team for home and away contests. Make travel arrangements including
secure funding for food and lodging and reserve vehicles.
9.
Follow university guidelines for team travel.
10.
Organize and conduct a year-round conditioning program of the student-athletes.
11.
Comply with NKU, GLVC, and NCAA rules and regulations.
Periodic Duties Recurring at Fixed Intervals:
1.
Complete the form at the end of each semester that indicates who practiced and played that
particular semester.
2.
Schedule contests and contract officials.
3.
Take and pass the NCAA test on recruiting regulations and rules.
238 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
4.
Submit student-athlete housing needs for the upcoming year in April.
5.
Submit the names of the student-athletes who are to receive grant-in-aids.
6.
Order proper and necessary equipment for the student-athletes and the coaching staff.
7.
Promote and perform fund raising activities including public speaking, and participating in
athletics department friend and fund raising events such as phonathons, Gus Macker, and
Women’s Walk, etc.
8.
Organize and participate in summer camps on and off campus.
9.
Attend department meetings and one GLVC conference meeting.
Occasional Duties Performed:
1.
Participate in professional organizations and attend the meetings.
2.
Conduct team meetings and functions.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Use good organizational skills
Use good communication skills
Use good interpersonal skills
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Demonstrate fairness and equitable treatment of others
Display positive public relations
12.
13.
Promote the athletics program
Have good attendance and be prompt
K:\Athletics\Staff handbook\staffhandbook2010-11.docx
239
Women’s Head Softball Coach
The softball head coach has the responsibility for the overall operation of the women’s intercollegiate
softball program in accordance with Northern Kentucky University (NKU), Great Lakes Valley
Conference (GLVC), and National Collegiate Athletics Association (NCAA) regulations. The head coach
must have a commitment to the philosophy of providing a competitive NCAA Division II softball
program that emphasizes the educational welfare of its student-athletes.
Regular Duties Performed Daily or Almost Daily:
1.
Recruit quality student-athletes in accordance with NCAA regulations using letters, telephone
calls, personal visits, reviewing videotapes, evaluations of talent at high school, junior college
regular and tournament season games, and summer tournament and league games.
2.
Counsel and assist student-athletes in completing their academic degree at NKU.
3.
Insure the health and safety of student-athletes.
4.
Plan and conduct practice sessions during the academic year to develop player skills and to teach
strategies of the game in preparation to compete against other university’s intercollegiate teams.
5.
Complete the required NCAA Countable Athletic-related forms documenting weekly the number
of hours and the individuals who have participated in practice and contests.
6.
Prepare the team for each contest, planning and implementing an effective strategy to defeat an
opponent.
7.
Coach 56 regular season games during the season.
8.
Plan and prepare the team for home and away contests. Make travel arrangements including
secure funding for food and lodging and reserve transportation.
9.
Adhere to university guidelines for individual staff and team travel.
10.
Organize and conduct year-round conditioning program for student-athletes.
11.
Comply with NKU, GLVC, and NCAA rules and regulations.
Periodic Duties Recurring at Fixed Intervals:
1.
Complete the form at the end of each semester that indicates who practiced and played that
particular semester.
2.
Schedule contests and work with an officials assigner.
3.
Take and pass the NCAA test on recruiting regulations and rules.
240 K:\Athletics\Staff handbook\staffhandbook2010-11.docx
4.
Submit student-athlete housing needs for the upcoming year in April.
5.
Submit the names of the student-athletes who are to receive grant-in-aids.
6.
Order proper and necessary equipment for the student-athletes and the coaching staff.
7.
Promote and perform fund raising activities including public speaking, and participating in
athletics department friend and fund raising events such as phonathons, golf outings, and
Women’s Walk, etc.
8.
Organize and participate in summer camps on and off campus.
9.
Attend department meetings and GLVC conference softball meetings.
Occasional Duties Performed:
1.
Participate in professional organizations and attend clinics and meetings to remain current on the
trends within the sport.
2.
Conduct team meetings and functions.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Use good organizational skills
Use good communication skills
Use good interpersonal skills
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Demonstrate fairness and equitable treatment of others
Display positive public relations
Promote the athletics program
Have good attendance and be prompt
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241
Head Men’s and Women’s Tennis Coach
Brief Summary of the Purpose of the Position:
As the head men’s and women’s tennis coach, he has the responsibility for the overall men’s and
women’s intercollegiate tennis team in accordance with Northern Kentucky University, Great Lakes
Valley Conference, and National Collegiate Athletic Association regulations. There must be a
commitment to the philosophy of providing a competitive NCAA Division II men’s and women’s tennis
programs that emphasizes the educational welfare of its student-athletes.
Regular Duties Performed Daily or Almost Daily:
1.
Recruit quality student-athletes in accordance with NCAA regulations using letters, telephone
calls, personal visits, reviewing videotapes, and attending high school, junior college and summer
tournament and league games.
2.
Counsel and assist student-athletes in completing their academic degree at NKU.
3.
Insure the health and safety of student-athletes.
4.
Plan and conduct practice session during the academic year to develop player skill and to teach
strategies of the game in preparation to compete against other university’s intercollegiate teams.
5.
Complete the required forms documenting weekly the number of hours and the individuals who
have participated in practice and contests during the 144-day playing and practice season.
6.
Prepare the team for each contest, planning and implementing an effective strategy to defeat an
opponent.
7.
Coach up to 25 playing dates including not more than 7 individual single and doubles
tournaments that are counted as single dates of competition during the regular season.
8.
Plan and prepare the team for home and away contests. Make travel arrangements including
secure funding for food and lodging and reserve vehicles. Follow university guidelines for team
travel.
9.
Organize and conduct a year-round conditioning program for the student-athletes.
10.
Comply with NKU, GLVC, and NCAA rules and regulations
Periodic Duties Recurring at Fixed Intervals:
1.
Complete the form at the end of each semester that indicates who practiced and played
that particular semester.
2.
Schedule contests and have contracts sent.
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3.
Take and pass the NCAA test on recruiting regulations and rules.
4.
Submit student-athlete housing needs for the upcoming year in April.
5.
Submit the names of the student-athletes who are to receive grant-in-aids.
6.
Order proper and necessary equipment for the student-athletes and the coaching staff.
7.
Promote and perform fund raising activities including public speaking, and participating in
athletics department friend and fund raising events such as phonathons, golf outings, and
Women’s Walk, etc.
8.
Organize and participate in summer camps on and off campus.
9.
Attend department meetings and GLVC women’s tennis conference meetings.
Occasional Duties Performed:
1.
Participate in professional organizations and attend the clinics and meetings.
2.
Conduct team meetings and functions.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Use good organizational skills
Use good communication skills
Use good interpersonal skills
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Demonstrate fairness and equitable treatment of others
Display positive public relations
Promote the athletics program
Be prompt
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243
Women’s Head Volleyball Coach
The women’s head volleyball coach has the responsibility for the overall operation of the women’s
intercollegiate volleyball program in accordance with Northern Kentucky University (NKU), Great Lakes
Valley Conference (GLVC), and National Collegiate Athletics Association (NCAA) regulations. The
head coach must have a commitment to the philosophy of providing a competitive NCAA Division II
volleyball program that emphasizes the educational welfare of its student-athletes.
Regular Duties Performed Daily or Almost Daily:
1.
Recruit quality student-athletes in accordance with NCAA regulations using letters, telephone
calls, personal visits, reviewing videotapes, evaluations of talent at high school, junior college
regular and tournament season games, and summer tournament and league games.
2.
Counsel and assist student-athletes in completing their academic degree at NKU.
3.
Insure the health and safety of student-athletes.
4.
Plan and conduct practice sessions during the academic year to develop player skills and to teach
strategies of the game in preparation to compete against other university’s intercollegiate teams.
5.
Complete the required NCAA Countable Athletic-related forms documenting weekly the number
of hours and the individuals who have participated in practice and contests.
6.
Prepare the team for each contest, planning and implementing an effective strategy to defeat an
opponent.
7.
Coach 28 dates of competition during regular season and five non-traditional playing dates.
8.
Plan and prepare the team for home and away contests. Make travel arrangements including
secure funding for food and lodging and reserve transportation.
9.
Adhere to university guidelines for individual staff and team travel.
10.
Organize and conduct year-round conditioning program for student-athletes.
11.
Comply with NKU, GLVC, and NCAA rules and regulations.
Periodic Duties Recurring at Fixed Intervals:
1.
Complete the form at the end of each semester that indicates who practiced and played that
particular semester.
2.
Schedule contests and work with an officials assigner.
3.
Take and pass the NCAA test on recruiting regulations and rules.
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4.
Submit student-athlete housing needs for the upcoming year in April.
5.
Submit the names of the student-athletes who are to receive grant-in-aids.
6.
Order proper and necessary equipment for the student-athletes and the coaching staff.
7.
Promote and perform fund raising activities including public speaking, and participating in
athletics department friend and fund raising events such as phonathons, golf outings, and
Women’s Walk, etc.
8.
Organize and participate in summer camps on and off campus.
9.
Attend department meetings and GLVC conference volleyball meetings.
Occasional Duties Performed:
1.
Participate in professional organizations and attend clinics and meetings to remain current on the
trends within the sport.
2.
Conduct team meetings and functions.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Use good organizational skills
Use good communication skills
Use good interpersonal skills
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Demonstrate fairness and equitable treatment of others
Display positive public relations
Promote the athletics program
13.
Beprompt
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245
Manager II – Business Operations
Brief Summary of the Purpose of the Position:
The Manager II – Business Operations is a professional support position to the Athletics Director, Senior
Associate Athletics Director for Administration, Associate Athletics Director for Development, the
Associate Athletics Director for Sports Medicine and Risk Management, the Assistant Athletics Director
for Compliance and Student-Athlete Services, the Sports Information Director, the Facility Coordinator
and the coaching staff. The Business Manager serves as the primary communication link for the Athletics
office with the University’s executive offices, the internal departments of the Divisions of Student
Affairs, Administrative Affairs, and University Advancement and with student-athletes, students, faculty,
staff and external constituencies. The Business Manager manages all department accounts (institutional,
foundation, auxiliary and agency budgets), including coordinating the budget process, accounting for
income and expenditures, preparation of financial reports and of expenditures. The Business Manager
administers all department travel, insures compliance with University, conference and National Collegiate
Athletic Association regulations and provides direction and oversight of the office staff. The Manager II
– Business Operations has a working knowledge of FRS, HRS, SIS and requires the ability to use
different databases such as Microsoft Excel and Access. The Business Manager assists in formulating
policies and procedures and troubleshoots for the department.
Regular Duties Performed Daily or Almost Daily:
1.
Manage all department accounts (institutional, foundation, auxiliary, and agency) including the
monitoring, monthly reconciling, preparing, insuring proper signing and submitting documents on
a timely basis.
2.
Assure all fiscal activities are conducted within the policies of the University, conference and
NCAA.
3.
Serve as the liaison with internal and external constituencies in resolving difficult situations and
answer any questions or provide information.
4.
Prepare budget reports for tickets, licensing, radio advertising and corporate sponsorship,
concessions, program sales, conference team travel and NCAA revenue and expenditures.
5.
Supervise the administrative secretary and temporary support staff and formulate job
responsibilities for student employees.
6.
Serve as resource person on policies/procedures for the department.
7.
Assist and advise the Athletics Director in personnel matters which includes preparing all
confidential information with personnel evaluations, hiring and firing processes.
8.
Process all personnel PARs, personal service contracts, check requests (student stipends,
guarantees, officials, team travel, Norse Athletics Club invoices), purchase orders, budget
transfers, and deposits.
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9.
Administer all department travel including team and athletics staff travel and insures fiscal
responsibility.
Periodic Duties Recurring at Fixed Intervals:
1.
Maintain department personnel database.
2.
Monitor spending patterns in travel and purchasing.
3.
Process budget transfers to maintain proper balances and to cover expenses.
4.
Close out all accounts at the end of each fiscal year.
5.
Complete the annual Unrelated Business Tax report for the University Comptroller.
6.
Serve as the financial coordinator for athletics fund raisers such as the annual Women’s Walk and
the NAC Golf Outing.
7.
Assist in the completion of the annual Equity In Athletics Disclosure Act form.
8.
Assist every three years in the completion of the NCAA Audit report.
9.
Assist in the completion of the NCAA Institutional Self-Study Guide To Enhance Integrity in
Intercollegiate Athletics that is completed every five years.
Occasional Duties Performed:
1.
Serve as resource person during University budget process.
2.
Prepare annual budget requests and annual financial reports for Athletics Director.
3.
Insure the distribution of W-2s at the end of the year.
4.
Serve as a back-up for the Administrative Specialist and/or student employees in answering the
department’s main telephone.
Performance Traits:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Use good organizational skills
Use good communication skills
Use good interpersonal skills
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Demonstrate fairness and equitable treatment of others
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247
11.
12.
13.
Display positive public relations
Promote the athletics program
Have good attendance and be prompt
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Specialist II
The Specialist II is a professional support position to the Athletics staff and the Athletics Director and
serves as a communication link for the Intercollegiate Athletics office with other campus offices,
including the 16 internal departments of the Division of Student Affairs, student-athletes, students,
faculty, staff and external constituencies. The Specialist II manages the Athletics Directors calendar,
develops and maintains databases/filing system for the department, actively manages office paperwork
and response deadlines, screens/manages/routes correspondence for the Athletics Director, makes routine
decisions, and maintains office functions in a fast-paced environment.
Regular Duties Performed Daily or Almost Daily:
1.
Serve as department receptionist and deal with people both internal and external of the University
community in a pleasant and tactful manner.
2.
Perform duties for the department (ordering supplies, distributing mail, typing correspondences,
etc.).
3.
Screen calls/visitors (especially student problems)—Make informed referrals to appropriate office
to insure resolution.
4.
Manage the Athletics Director’s travel, correspondence, appointments, calendar, meetings with
multiple individuals, filing and other duties assigned.
5.
Serve as primary clerical support for the athletics staff (17 full-time and 11 part-time).
6.
Serve as resource person for computer service and software questions for the department.
7.
Supervise the operation of all office equipment including typewriters, fax machines, computers,
calculators, copiers, and laser printers.
8.
Develop and maintain databases (athletics staff, student-athletes, student-athlete alumni, Athletics
Council members, high schools and elementary schools, Great Lakes Valley Conference schools,
NCAA regional advisory committee and schools, historically black colleges and universities) and
record management system for office including filing and other duties assigned.
9.
Manage the purchase ordering process for the department.
10.
Hire, supervise and delegate tasks to student employees.
11.
Respect and protect the confidentiality of the department.
12.
Comply with NCAA rules.
Periodic Duties Recurring at Fixed Intervals:
1.
Analyze the operation of the office and initiate new procedures that will increase the efficiency of
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249
the main athletics office.
2.
Complete the NCAA Letter of Intent and grant-in-aid correspondence for initial and returning
student-athletes.
3.
Coordinate the ordering of the student-athletes awards.
4.
Generate correspondence to student-athletes and their parents.
5.
Send contracts and game information to teams and officials.
6.
Administer the hiring paperwork and ensure timecards are completed for student and temporary
employees.
7.
Maintain inventory of keys, office supplies and makes necessary purchases.
8.
Type travel itineraries and pick-up vehicles from the motor pool for part-time head coaches.
9.
Provide end of season evaluations to student-athletes at the end of their respective sports season
and coordinate the senior exit interview surveys.
Occasional Duties Performed:
1.
Serve as secretary to department search committees.
2.
Serve as recording secretary for all athletic staff and administrative meetings.
3.
Prepares annually the year-end report and updates and maintains the policies/procedures manual
for the department.
4.
Update Regents Hall team banners annually.
5.
Maintains the department inventory report.
6.
Assist in selling tickets for athletics contests and special events.
7.
Coordinate the details for department special events, i.e., Kids Night Out, Norse Athletics Club
Hall of Fame, awards banquets, coach retirement parties, etc.
8.
Assist in summer camp employment paperwork, mailing brochures, and answering inquiries.
9.
Assist in organizing fund raising events.
Performance Traits:
1.
2.
3.
Use good organizational skills
Use good communication skills
Use good interpersonal skills
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4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Display leadership skills
Use tact
Be motivated
Have a high sense of integrity
Be professional
Be loyal
Demonstrate fairness and equitable treatment of others
Display positive public relations
Promote the athletics program
Have good attendance and be prompt
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251
Appendix A – Student-Athlete Code of Conduct
The Intercollegiate Athletic program at Northern Kentucky University facilitates the personal growth and
education of students through their participation in a comprehensive sports program within NCAA
Division II and the Great Lakes Valley Conference. As an integral part of the University, the
Intercollegiate Athletic program actively promotes fair competition, fosters the pursuit of academic and
athletic excellence, supports core institutional values of equity and diversity, and provides community
enrichment.
The University is proud of the high caliber of its student-athletes. The Intercollegiate Athletic program is
committed to the guiding principles of honesty, integrity, respect, ethical conduct, teamwork, and hard
work in support of student-athletes in their roles as scholars, athletes, campus leaders, and community
members.
The University expects its student-athletes to train and strive for their highest degree of athletic
excellence and sportsmanship; to demonstrate academic integrity and accomplishment; and to conduct
themselves responsibly as members of the campus and larger community.
I.
Standards of Conduct
It is a privilege and not a right to be a student-athlete and all student-athletes are expected to conduct
themselves in a manner that exhibits honor and respect to the team, department, University and
surrounding community for the duration of their tenure as a student-athlete. As a member of the student
body at Northern Kentucky University, student-athletes must act in accordance with the Code of Student
Rights and Responsibilities, as published by the institution (www.nku.edu/~deanstudents). In addition,
student-athletes are accountable to the following authorities (hereafter referenced as “governing
authorities”):






Local ordinances, and State and federal laws, both civil and criminal (“laws”);
National Collegiate Athletic Association (NCAA);
Great Lakes Valley Conference (GLVC);
Northern Kentucky University (NKU);
Department of Intercollegiate Athletics;
Respective Team Rules
For clarification of the governing authorities, student-athletes should consult with a member of the
coaching staff or administration. Violation of any of the standards of conduct encompassed in these
authorities may result in discipline as described in Section IV below, as well as civil and/or criminal
liability.
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Reporting Obligation. All student-athletes are obligated to report any violations of this Code of
Conduct to their Head Coach or to the Director of Athletics within 24 hours of becoming aware of the
violation . This obligation is in effect year-round, including semester and summer breaks.
(Initial Section I) _____
II.
Definitions
Student-Athlete. Once students are accorded the status of a Northern Kentucky University student-athlete,
they are expected to act in accordance with this Code of Conduct until the completion of eligibility,
including semester and summer breaks, or such time that they are no longer a student-athlete at NKU.
Students are bound by this Code at the point at which there is intent to enroll at the University, including
but not limited to, their formal admission and/or attendance at Summer Orientation prior to initial
enrollment.
Team Function. An athletic team function is defined as any on or off-campus gathering organized,
arranged or initiated by Department of Athletics staff, or team members, where the intent or reason to
gather is to conduct business or engage in any athletic or social activity related to the team’s purpose. If
any standards established by the governing authorities are violated during a team function, and there is no
clear evidence that the team attempted any restraining action through its members, the team will be held
responsible and disciplinary action taken.
Hazing. Hazing is any act -- whether physical, mental, emotional or psychological -- that subjects
another person, voluntarily or involuntarily, to conduct that may abuse, mistreat, degrade, humiliate,
harass or intimidate or otherwise compromise the inherent dignity of the person; and, any type of
initiation or other activity where there is an expectation of individuals joining a particular team to
participate in behavior designed to humiliate, degrade or abuse them regardless of the person’s
willingness to participate. In addition, any requirements by a team member that compel another member
to participate in any activity which is against University policy or law will be defined as hazing. Further
clarification of what constitutes hazing is contained in the Northern Kentucky University Department of
Athletics Hazing Policy, and in the Student-Athlete Agreement Concerning Hazing, a copy of which is
attached to this document.
Sportsmanship. Sportsmanship shall be defined in accordance with the standards of the NCAA, GLVC,
and the University Department of Athletics. In general, a sportsperson is one who can take a loss or defeat
without complaint, a victory without gloating, and who treats opponents with fairness, generosity and
courtesy. Sportsmanship is respect for oneself, teammates, coaches, officials, opponents, and property.
Sportsmanship also requires maintaining self-control, and refusing to be drawn into or encourage physical
conflict not otherwise required by proper execution of the sport. All student-athletes are obligated to
represent themselves, the team, the Athletic Department, the University, their families, and their
communities, with the highest level of sportsmanship.
Public Media. Public media refers to technologies used to communicate messages (dissemination of fact,
opinion, and entertainment) and whose mission is to serve or engage a public. Public media domains
include print outlets (such as newspapers, books, magazines, posters, flyers, etc.), traditional public and
commercial broadcasts (such as TV, radio, film), digital (such as the Internet, e-mail, social networks,
podcasting, chatrooms and blogging) and any new platforms and distribution mechanisms to expand reach
and engage audiences (listeners, users). When utilizing any public media outlets, student-athletes are
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253
expected to conduct themselves responsibly as members of their respective team, the Athletics
Department, the University and the community. Further clarification is contained in the Northern
Kentucky University Department of Athletics Social Network Policy, a copy of which is attached to this
document.
(Initial Section II) _____
III.
Prohibited Conduct.
Prohibited conduct includes violation of any of the standards established by the governing authorities
identified above. By way of illustration, and without limitation to these prohibitions, student-athletes must
not violate any of the policies described below. These and other prohibitions are described in more detail
in NKU’s Code of Student Rights and Responsibilities (www.nku.edu/~deanstudents), the Great Lakes
Valley Conference Handbook, and the National Collegiate Athletic Association Manual.
A.
Academic Dishonesty. The Department of Athletics expects students to engage in all
academic pursuits in a manner beyond reproach. Offenses against academic honesty are any
acts that would have the effect of unfairly promoting or enhancing one's academic standing,
including cheating, plagiarism, knowingly permitting or assisting any person in the
commission of an offense of academic dishonesty, or any violation of the Northern
Kentucky University Honor Code..
B.
Alcohol. Prohibited acts include (1) possessing or consuming alcohol if under the age of
21, (2) operating a motor vehicle while under the influence of alcohol, (3) misrepresenting
one’s age for the purpose of purchasing, possessing, or consuming alcohol, (4) purchasing,
furnishing, or serving alcohol to or for an underage person, (5) being dangerously
intoxicated to the point where State law mandates being taken into custody, (6) other
prohibited acts as outlined in the NKU Code of Student Rights and Responsibilities, (7)
violations of additional Team Rules regarding alcohol use, and/or (8) consumption of
alcohol during team travel or at team functions.
C.
Other Drugs. Prohibited acts include (1) possessing or using illegal substances, as defined
by law, (2) possessing or using controlled substances as defined by law (provided that
controlled substances may be taken pursuant to a properly issued prescription in the amount
prescribed), (3) distributing, selling, or possessing with the intent to distribute illegal or
controlled substances, as defined by law, (4) using tobacco products during practice,
competition, or other team functions, (5) other prohibited acts as described in the NKU Code of
Student Rights and Responsibilities.
D.
Nutritional or Dietary Supplements. Many nutritional/dietary supplements contain
substances banned by the NCAA. In addition, the U.S. Food and Drug Administration does
not strictly regulate the supplement industry; therefore, the purity and safety of
nutritional/dietary supplements cannot be guaranteed. Impure supplements may lead to a
positive NCAA drug test and thus affect the eligibility of student-athletes. To avoid
violation of this standard, as question arise student-athletes should contact the team
physician or athletic trainer and/or consult the list of banned drugs as described in NCAA
Division Bylaws.
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E.
Hazing. Hazing in connection with membership or participation in University athletic
teams or team activities is strictly prohibited. See definition of “hazing” above and the
Department of Athletics’ Student-Athlete Agreement Concerning Hazing, attached.
F.
Violence. NKU’s violence prevention policies, and response procedures for violent
incidents, are intended to protect the health and safety of the campus and the community
and ultimately to advance the educational mission of the University. Student-athletes are
prohibited from engaging in violent acts including sexual violence (date rape, stranger rape,
sexual harassment); hate crimes; hazing; assault on a person or property; stalking, or any
other conduct prohibited by University policy and/or law.
G.
Disrespect. When serving as representatives of the University athletic program, studentathletes are required to comport themselves in a manner respectful of themselves, their
team, the University and its Department of Athletics, game officials, opponents, and
property. Student-athletes are to refrain from disrespectful conduct such as unsportsmanlike
conduct; profane, abusive, demeaning, harassing, threatening or obscene expression; or
deliberate damage to equipment or other property. Disrespectful conduct will be reviewed
by the Head Coach and Director of Athletics and may result in disciplinary action.
H.
Poor Sportsmanship. Student-athletes at the Northern Kentucky University are held
accountable to a high standard of ethical conduct in all activities affecting the athletics
program. “Unsportsmanlike” conduct, as defined by the NCAA, GLVC, Northern
Kentucky University, or in Section II. D. above will be reviewed by the Director of
Athletics and may result in disciplinary action.
I.
Gambling and Bribery. Student-athletes shall not knowingly (1) Provide information to
individuals involved in organized gambling activities concerning intercollegiate athletics
competition, (2) Solicit a bet on any intercollegiate team, (3) Accept a bet on any team
representing the institution, (4) Solicit or accept a bet on any intercollegiate competition for
any item that has tangible value (e.g. cash, clothing or equipment, meals), and/or (5)
Participate in any gambling activity that involves intercollegiate athletics or professional
athletics through a bookmaker, a parlay card or any other method employed by organized
gambling.
J.
Unexcused Class Absences and Poor Academic Performance. Student-athletes are
expected to attend class regularly and punctually, and to fulfill course load and academic
performance requirements. Failure to meet such obligations may affect eligibility to
participate in team sports and scholarship eligibility, as well as academic standing.
K.
Failure to Meet Team Obligations. Student-athletes must complete training requirements;
arrive promptly for team practices, meetings, and departures for away games and other
team events; attend team functions; and otherwise fulfill their responsibilities as team
members. Absences must be excused in advance by the Head Coach unless an
unforeseeable emergency arises.
L.
Misuse of Media. Student-athletes are highly visible representatives of the university and
they are expected to uphold the values and responsibilities of the University while meeting
all requirements set forth by the GLVC, the NCAA and NKU’s intercollegiate athletics
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255
program. It is important that student-athletes recognize the power of public media domains
and the potential negative image that they can portray about student-athletes, coaches, the
athletics program, and the university. The NKU Department of Athletics prohibits the
malicious use of on-line social networks or any public media domain. The malicious use of
on-line social networks or any public media domain will not be tolerated and may result in
disciplinary action.
(Initial Section III) _____
Disciplinary Process and Sanctions.
The Department of Athletics’ disciplinary process is independent of, and supplements, the
University judicial process. The Department of Athletics may levy sanctions above and beyond
those levied by the normal University judicial process, and for violations that do not fall under the
rules of other authorities. Sanctions will vary depending on the type and circumstances of the
violation. A first-time offense may be serious enough to warrant any of the possible sanctions listed
in IV.F below. Failure to participate and cooperate in an Department of Athletics, Great Lakes
Valley Conference, or NCAA investigation of a possible violation of this Code of Conduct,
conference rules, or NCAA rules, may itself constitute a basis for disciplinary action.
A.
Violations of Team Rules. Head Coaches will establish team rules consistent with this
Code of Conduct. Team rules shall be in writing and distributed to team members at the
start of each academic year or the beginning of the playing season, whichever comes first.
The Head Coach and the Director of Athletics have the authority to impose sanctions for
the violation of team rules but the Head Coach shall not impose the sanction of suspension
or expulsion from the team without first discussing the circumstances of the suspension or
expulsion with the Director of Athletics.
B.
Violations that fall under the Department of Intercollegiate Athletics Health,
Alcohol and Drug Education & Assistance Program. Such violations will be dealt with
according to the requirements of this program.
C.
Violation of Rules or Policies other than Team Rules. For violations of rules and policies
other than team rules (e.g., violations of GLVC or NCAA rules, the Student Code of
Conduct, etc.) the Director of Athletics, or the Head Coach with the approval of the
Director of Athletics may impose sanctions .
D.
Violation of Criminal Law. When a student-athlete has engaged in conduct alleged to be
in violation of criminal law, immediately upon receipt of notice of such possible violation
the Head Coach must report the information to the Director of Athletics.
Student-athletes arrested for, or charged with, violating the criminal law will be placed on
immediate administrative suspension from involvement in team activity pending further
investigation. If a violation would constitute a misdemeanor, the Head Coach in
consultation with the Director of Athletics may in the exercise of his/her reasonable
discretion lift the administrative suspension. If a violation of law constitutes a felony, the
administrative suspension may be lifted only upon authorization of the Director of
Athletics. In all cases in which a student-athlete is arrested for or charged with illegal use of
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drugs, illegal gambling, or sexual misconduct or violence, the student-athlete will be
immediately suspended, and the suspension may be lifted only by the Director of Athletics.
The Head Coach may, for violation of criminal law, impose team sanctions on the studentathlete apart from suspension with the approval of the Director of Athletics.
E.
Multi-Sport Athletes. Multi-sport athletes will not be relieved of any sanctions previously
imposed in connection with rules violation while participating in another team sport when
changing sports.
F.
Possible sanctions include, but are not limited to:
1. Warning. The issuance of a written warning.
2. Probation. Special status with conditions imposed for a limited time.
3. Community Service.
4. Restitution. Payment for damaged property.
5. Temporary Suspension. Removal of a student-athlete from all Department of Athletics
activities, including athletic participation in team events, for a limited period of time.
6. Suspension. Removal of a student-athlete from all Department of Athletics activities,
including athletic participation in team events, for a specified period of no less than one
season.
7. Expulsion. Permanent removal from a team and/or Department of Athletics activities.
8. Withdrawal of Financial Aid. Termination of athletic-related financial aid at first
opportunity allowable by NCAA regulations.
(Initial Section IV) _____
V.
Appeals
Procedures for appeals of matters pertaining to the renewal of financial aid are governed by NCAA rules
and described in the NCAA Manual. Appeals of matters that fall under the Department of Intercollegiate
Athletics Health, Alcohol and Drug Education & Assistance Program are prescribed in that program.
Coaches are expected to provide the opportunity and time to student-athletes to discuss a decision to
restrict their participation or to remove them from the team.
Appeal of a Coach’s Decision If a disagreement cannot be resolved between a coach and player, the
student-athlete may appeal the decision in writing to the Director of Athletics. This appeal must be made
within 14 calendar days from the student-athlete’s meeting with the head coach. In the event there is a
disagreement on a decision that cannot be deferred until a hearing with the Director of Athletics is held,
the decision of the head coach shall stand until such time as a hearing can be arranged.
Appeal of a Director of Athletics Decision A student-athlete (or a sport team or sports program) may
appeal a decision of the Director of Athletics, either in independently imposing a sanction or upholding a
coach’s sanction, to the University Athletic Council if the decision affects participation in intercollegiate
athletics.
The appeal will follow the following steps:
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1. The appeal must be made in writing to the chair of the Athletic Council within 14 calendar days
after exhausting any prescribed appeals within Intercollegiate Athletics.
2. The Executive Committee of the Athletic Council, augmented by one student appointed by the
chair, will serve as the hearing committee for the appeal.
3. The appeal will adhere to the following procedure:
a.
The appeal letter must include a summary of any meetings about the decision with
personnel in Intercollegiate Athletics.
b.
The hearing committee will collect evidence by research and interview. Insofar as
possible, all parties directly involved in the appeal will cooperate by honoring the
committee’s requests for information. Both the student-athlete and personnel in
Intercollegiate Athletics will have the right to defend their positions.
c.
The hearing committee will have the opportunity to review other relevant information,
including information from public authorities, court records, law enforcement officers,
University officers and agencies, and other persons.
d.
At the hearing, the student-athlete will be given the opportunity to make an oral and
written statement about the circumstances and why he or she feels reinstatement is
warranted. The student-athlete may be accompanied by a personal adviser. This advisor
must be a member of the University community (e.g. student, faculty, or staff), may play
no other role in the hearing (e.g. as witness), and may neither speak nor otherwise
represent their advisees in the hearing.
e.
All information regarding the appeal and the committee deliberations must be held in
strict confidence.
f.
The hearing committee will review the appeal, render a decision, and send notification of
this determination to the student-athlete, Director of Athletics, and other directly affected
personnel in Intercollegiate Athletics.
g.
If the student-athlete, Director of Athletics or other directly affected Athletics personnel
is not satisfied with the hearing committee’s determination, he/she may appeal the case to
the Vice President for Student Affairs. The appeal must be in writing and submitted to the
Vice President for Student Affairs within five working days of the date of notification of
the hearing committee’s determination. The entire file of the case must be forwarded to
the Vice President for Student Affairs’ office at the time the appeal is made.
h.
The Vice President for Student Affairs determination will be final and will be based upon
the evidence that which was presented to the appeals panel either oral or written.
i.
The Vice President for Student Affairs will notify those persons involved of the
determination.
(Initial Section V) _____
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VI.
Referral to Counseling
Students who, in the judgment of their Coach or the Director of Athletics, evidence a need for
professional assistance will be referred to appropriate counseling resources. It is the student-athlete’s
responsibility to follow up on this referral and to adhere to professional recommendations.
(Initial Section VI) _____
VII.
Records Privacy
Federal and State law, and related University policy, governing the access to student records applies to the
administration of this Code of Conduct. For information, see http://www.nku.edu/~deanstudents
(Initial Section VII) _____
VIII. Drug Testing
Student athletes are required to consent in writing to drug testing under the terms of NCAA policy on
drug testing, as a condition of the privilege of participating in intercollegiate sports. Failure to provide
such consent shall result in immediate suspension and possible permanent expulsion from the team.
(Initial Section VIII) _____
IX.
Agreement/Waiver
I understand and agree that I am required to know, understand and follow the standards
contained in the Northern Kentucky University Department of Athletics Student-Athlete
Code of Conduct. In addition, I understand and agree that I am responsible for knowing,
understanding, and following the rules, policies, and procedures contained in the complete
Northern Kentucky University Code of Student Rights and Responsibilities, which can be
found at http://www.nku.edu/~deanstudents.
(Initial Section IX) _____
Date: _____________________
__________________________________________
Signature of Student-Athlete
Sport: _____________________
__________________________________________
Printed Name
Updated July 17, 2006
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Appendix B – Hazing Policy
The Department of Athletics at Northern Kentucky University supports only those activities which are constructive, educational,
inspirational and that contribute to the intellectual and personal development of students. NKU Athletics unequivocally opposes any
situation created intentionally to produce mental or physical discomfort, embarrassment, harassment or ridicule.
The Northern Kentucky University interprets hazing as any act whether physical, mental, emotional or psychological, which subjects
another person, voluntarily or involuntarily, to anything that may abuse, mistreat, degrade, humiliate, harass or intimidate the
person, or which may in any fashion compromise the inherent dignity of the person; and, any type of initiation or other activity where
there is an expectation of individuals joining a particular team to participate in behavior designed to humiliate, degrade or abuse them
regardless of the person’s willingness to participate. In addition, any requirements by a member which compels another member to
participate in any activity which is against university policy or state/federal law will be defined as hazing.
Actions and activities which are prohibited include, but are not limited to, the following:























Requiring any type of initiation or other activity where there is an expectation of individuals joining a particular team to
participate in behavior designed to humiliate, degrade, or abuse them regardless of the person’s willingness to participate.
Expecting or pressuring individuals to participate in an activity in which the full membership is not willing to participate.
Ignoring or ostracizing or publicly shunning a team member or prospective team member(s)
Calling certain/prospective team members demeaning names or requiring them to address other members as Mr., Miss, etc.
Requiring silence periods for certain/prospective team members
Using any form of demerits
Causing sleep deprivation
Using any form of questioning under pressure or in an uncomfortable position
Requiring certain/prospective team members to wear ridiculous costumes or perform ridiculous activities including stunt or
skit nights/events with demeaning and/or crude skits and/or poems
Requiring certain/prospective team members to enter by back door or go up back staircase or limiting access to facilities
Requiring certain/prospective team members to perform personal service for other team members such as carrying books,
running errands, performing maid duties, etc.
 This prohibition DOES NOT include team errands assigned by the coaching staff such as carrying
equipment, etc.
Subjecting a team member to cruel and unusual psychological conditions.
Playing morally degrading/humiliating games or other activities that make a team member the object of amusement,
ridicule or intimidation
Forcing, requiring, or pressuring an individual to tattoo, pierce, or any alteration of hair styles and any part of the
body.
Placing any requirement or pressure on an individual to participate in any activity which is illegal, perverse, publicly
indecent, contrary to generally accepted societal norms and/or beliefs (e.g. public profanity, indecent or lewd
conduct or sexual gestures in public.)
Performing any activity or action that creates risk to the health, safety, or property of the University or other
members of its community.
Forcing or requiring calisthenics, such as push-ups, sit-ups, and runs in a situation or setting not related to team
training/supervised by the coaches.
Assigning or endorsing pranks such as stealing from or harassing another organization
Awakening or disturbing individuals during normal sleeping hours.
Causing physical abuse of any kind.
Forcing, encouraging, or pressuring someone to wear in public apparel which is conspicuous and not within the
norm of what is considered to be in good taste.
Engaging in public stunts and buffoonery.
Forcing nudity at any time.
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




Forcing reading, listening, or viewing of pornographic material.
Paddling, beating, or otherwise permitting a team member to hit other members.
Having substances such as eggs, mud, paint, and honey thrown at, poured on, or otherwise applied to the body of a
member.
Forcing, requiring or pressuring an individual to consume alcohol or any other substance.
Requiring eating of anything an individual would refuse to eat otherwise.
I have read the policy about hazing and understand the following:
(initial) ___________
The policy and regulations of the Department of Athletics pertaining to hazing.
(initial) ___________
I agree and promise not to participate in any activity deemed to be hazing. I have read the above examples
of hazing as described in the Northern Kentucky University Hazing Policy.
(initial) ___________
I understand that if I am in violation of this policy I will be subject to discipline that may include, but is not
limited to, departmental or University probation, suspension from the team and/or the University and
expulsion from the team and/or the University. In addition, I am aware that the team may be subject to
group discipline that can include, but is not limited to, team probation, cancellation of individual contests
and/or cancellation of the entire season.
I understand that I am required to know, understand and follow the rules, policies and procedures related
to hazing at Northern Kentucky University. I am responsible for compliance with the NKU Department
of Athletics Hazing Policy and the University hazing policy that is outlined in NKU Code of Student
Rights and Responsibilities.
Date: ____________
________________________________________________________
Signature of Student-Athlete
Sport: ____________
________________________________________________________
Printed Name
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Appendix C – Athletic Appeal Process
A. Waivers of Athletic Council Policies for Student-Athletes
1.
2.
3.
4.
5.
Student-athletes may petition the Athletic Council for a waiver of any Athletic Council policy
affecting their eligibility to participate in intercollegiate athletics.
Student-athletes shall petition in writing, stating the reason for the request. The petition shall be
sent to the Athletic Council Chair.
Upon receipt of a petition the Athletic Council Chair shall call an Executive Committee meeting to
examine the reasons for petition.
The Chairperson of the Athletic Council may invite the student-athlete to appear in person in order
to gain additional information.
The Executive Committee shall make a judgment upon the student request, and the decision of the
Executive Committee is final. The final decision shall be communicated in writing to those
affected.
B. Reduction or Non-Renewal of Athletics Aid
1.
2.
3.
4.
A student-athlete should consult with his or her respective head coach so that he or she
understands the team’s athletic aid and academic eligibility criteria.
If a student-athlete is academically ineligible at the end of a semester, his or her athletic aid may
be removed.
Each student-athlete receiving athletics aid the previous academic year and who has eligibility
remaining will be notified in writing on or before July 1 whether the athletic aid has been renewed
or not renewed for the ensuing academic year.
If a student-athlete’s athletics aid is not renewed and the student-athlete feels that the non-renewal
is unfair or unjustified, the student-athlete has a right to request a hearing. To make this request,
the student-athlete should contact the Director of the Office of Student Financial Assistance.
C. Appeals Regarding Other Intercollegiate Athletics Issues
Procedures for appeals of matters pertaining to the renewal of financial aid or to the Department of
Intercollegiate Athletics Health, Alcohol and Drug Education & Assistance Program are prescribed in other
Northern Kentucky University Athletics program policies.
Coaches are expected to provide the opportunity and time for a student-athlete to discuss a coach’s decision
that affects a student-athlete’s participation in the intercollegiate athletics program. Every attempt should
be made to resolve disagreements. If a disagreement cannot be resolved, the student-athlete may appeal the
decision in writing to the Athletics Director. The student-athlete has the right to a hearing with the
Athletics Director. This procedure should be accomplished within 14 calendar days from the studentathlete’s meeting with the head coach.
In the event there is a disagreement on a decision that cannot be deferred until a hearing is held, the
decision of the head coach shall stand until such a time as a hearing can be arranged.
If a student-athlete is not satisfied with the results of the appeal to the coach and Athletics Director, the
student-athlete may appeal to the Chair of the Athletics Council, Dr. Joan Ferrante. The guidelines are as
follows:
1.
Appeals of all other decisions within the Department of Intercollegiate Athletics that affect a
student-athlete’s or sport team or program participation in intercollegiate athletics are to be
brought to the Athletic Council.
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2.
3.
4.
The appeal must be made in writing to the chair of the Athletic Council within fourteen calendar
days after exhausting any prescribed appeals within Intercollegiate Athletics.
The Executive Committee of the Athletic Council, augmented by one student appointed by the
chair, will serve as the hearing committee for the appeal.
The appeal will adhere to the following procedure:
a. The appeal letter must include a summary of any meetings about the decision with
personnel in Intercollegiate Athletics.
b. The hearing committee will collect evidence by research and interview. Insofar as
possible, all parties directly involved in the appeal will cooperate by honoring the
committee’s requests for information. Both the student-athlete and personnel in
Intercollegiate Athletics will have the right to defend their positions.
c. The hearing committee will have the opportunity to review other relevant information,
including information from the public authorities, court records, law enforcement
officers, University officers and agencies, and other persons.
d. At the hearing, the student-athlete will be given the opportunity to make an oral and
written statement about the circumstances and why he or she feels reinstatement is
warranted. The student-athlete may be accompanied by a personal advisor. This advisor
must be a member of the University community (e.g. student, faculty, or staff), may play
no other role in the hearing (e.g. as witness), and may neither speak nor otherwise
represent their advisees in the hearing.
e. All information regarding the appeal and the committee deliberations must be held in
strict confidence.
f. The hearing committee will review the appeal, render and decision, and send notification
of this determination to the student-athlete, Athletics Director, and other directly affected
personnel in Intercollegiate Athletics.
g. If the student-athlete, Athletics Director or other directly affected Athletics personnel is
not satisfied with the hearing committee’s determination, he or she may appeal the case
to the Vice President for Student Affairs. The appeal must be in writing and submitted to
the Vice President for Student Affairs within five working days of the date of notification
of the hearing committee’s determination. The entire file of the case must be forwarded
to the Vice President for Student Affairs’ office at the time the appeal is made.
h. The Vice President for Student Affairs determination will be final and will be based upon
the evidence that which was presented to the appeals panel either oral or written.
i. The Vice president for Student Affairs will notify those persons involved of the
determination.
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Appendix D – Nomination Form for Career Service
Award
The Career Service Award will be based upon academic excellence, service contribution, character and leadership.
Recipients will be chosen from seniors in the Cheerleading program, student athletic training program, student
employees in the athletic department including managers, sports information assistants and office assistants who
have provided integral service to the athletics department program for two or more seasons and for whom graduation
is anticipated. The award will be presented at the end of the year senior sports luncheon.
Guidelines for the Career Service Award are:
1. Academic Excellence: A cumulative GPA of at least 3.00 is required.
2. Service contribution: consistently performs the duties as required; develops more efficient methods to
facilitate the services provided; consistently reliable and dependable.
3. Character and Leadership: student will be judged based on recommendations from coaches and others.
The Director/Coach should complete this form. Please be thorough.
Senior Student _____________________________________ Program ___________________________________
1.
2.
3.
4.
5.
List academic awards since enrolling at NKU.
______________________________________________________________________________________
______________________________________________________________________________________
List the on-campus activities the student has participated in during his/her career at NKU.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
List the off –campus activities the student has participated in during his/her career at NKU.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Describe the student character and leadership skills.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
The Career Service Award is based upon academic excellence, service contributions, character and
leadership. Why do you believe this student should be considered for the Career Service Award?
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Director/Coach’s signature: _________________________________________________________
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Appendix E – Nomination for Thomas J. Kearns
Career Achievement Form
Career Achievement Awards will be based upon academic excellence, athletic ability and
achievement, character and leadership. Recipients will be chosen from senior student-athletes who have
represented NKU in intercollegiate athletics for two or more seasons, and for whom graduation is anticipated.
The awards will be presented at the senior awards luncheon.
Guidelines for the Career Achievement and Athlete of Distinction Awards
i. Academic Excellence: A cumulative GPA of at least 3.00 is required for both the Career Achievement
and the Athlete of Distinction Awards. Student-athletes with a lower GPA, but exceptional
qualifications in one of the other areas, may be considered as long as there is no more than one
dissenting vote.
ii. Athletic Ability and Achievement: To be considered, a student-athlete must have met one of the
following standards:
(1) Recognition of achievement beyond the University, e.g., All-Tournament, All-GLVC, All-Region,
etc.
(2) Set significant NKU contest, season, or career records.
(3) Been a major contributor to an NKU team that was successful at the GLVC championship level or
beyond.
iii. Character and Leadership: Student-athletes will be judged based on recommendations from coaches and
others in addition to personal observations
Nomination Form
The Head Coach should complete this form. Please be thorough and complete.
Senior Student-Athlete ____________________________________________Sport _______________________
1.
List academic awards since enrolling at NKU.
2.
List the on-campus activities the student-athlete has participated in during his/her career at NKU.
3.
List the off-campus activities the student-athlete has participated in during his/her career at NKU.
4.
Describe the student-athlete’s character and leadership skills.
5.
List the athletic awards the student-athlete has received from the conference, regional and national levels.
Include NKU team awards.
6.
The Career Achievement Award is based upon academic excellence, athletic ability and achievement,
character, and leadership. Why do you believe this student-athlete should be considered for the Career Achievement
Award? (Attach comments, if more space is needed)
Coach’s Signature: _______________________________________________________
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265
Appendix F – Nomination Form for Boothe
Inspiration Award
Nominations are being accepted for the Boothe Inspiration Award. This award
recognizes a female and a male student athlete annually at the Spring Awards
Celebration. The award is given in recognition of a student athlete’s dedications,
effort, commitment and determination to overcome adversity and to contribute to
the NKU Intercollegiate athletic Program.
Nominator: ______________________________________________________
Nominee: _______________________________________________________
Describe the nominee’s dedication, effort, commitment and determination to
overcome adversity and to contribute to the NKU Intercollegiate Athletic program.
Nominator’s Signature:____________________________________________
Deadline:
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Appendix G – Purchase Request Form
DATE:
PREFERRED VENDOR:
STREET:
CITY, STATE & ZIP:
CONTACT/
PHONE:
REQUESTED BY:
REQUESTED DELIVERY DATE:
Item
No.
Quantity
Unit
Description
Unit Price
Total
(ea., pr.,
etc.)
(DO NOT PUT DRAWINGS ON THIS PAGE. IF YOU
HAVE A DRAWING, PLEASE PUT ON SEPARATE
PIECE OF PAPER AND ATTACH TO THIS SHEET.)
TOTAL
COST
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Appendix H – University Guidelines for Tax
Treatment of Prizes and Awards
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Appendix I – University Web Accessibility Policy
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269
Appendix J – Proposal for Team Fundraiser
TEAM________________________________________________________________________
PURPOSE OF EVENT___________________________________________________________
PROPOSED DATE(S) FOR EVENT________________________________________________
NAME OF EVENT______________________________________________________________
DETAILS OF HOW EVENT WILL RUN ___________________________________________
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ESTIMATED COSTS ___________________________________________________________
______________________________________________________________________________
ESTIMATED NET GAIN FROM EVENT ___________________________________________
POTENTIAL SPONSORS/MAJOR CONTRIBUTORS & TARGET AUDIENCE OF EVENT
_______________________________________________________________________________
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Please Submit for prior approval to your sport coordinator.
_______________________________________________
Sport Coordinator Approval
__________________
Date
_______________________________________________
Development Office Approval
__________________
Date
_______________________________________________
Marketing Office Approval
__________________
Date
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Appendix K - In-Kind Donation
Dear Donor:
NKU Foundation, Inc. would like to acknowledge your Gift-In-Kind. We will issue an
acknowledgment letter for your tax purposes, upon receiving the information listed below.
Company Name:
Contact Name/Title:
Signature:
Gift Value: $
Please provide detailed description of items donated:
___
To be used for:_________
Please complete and return this form
with your in-kind gift to:
University Development
Nunn Drive, AC 221
Northern Kentucky University
Highland Heights KY 41099
Approved By:
_____________________________
Questions? Call 859-572-6556
Thank you for your Support!
Northern Kentucky University is an equal opportunity institution
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Appendix L – IRS Document Form
IRS DETAIL DOCUMENTATION FORM
FOR PAYMENT OF MEAL OR ENTERTAINMENT
EXPLANATION OF BUSINESS PURPOSE SERVED
PAYEE: ______________________________
AMOUNT:____________________________
BUSINESS EXPENSE CLASSIFICATION
MEAL/ENTERTAINMENT:
DATE:
TIME:
PLACE:
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
NAMES OF ATTENDEES:
(attached additional sheet if necessary)
_________________________________
BUSINESS RELATIONSHIP(S) BETWEEN
EMPLOYEE AND GUEST(S):
_____________________________________________
_________________________________
_____________________________________________
_________________________________
_____________________________________________
_________________________________
_____________________________________________
_________________________________
_____________________________________________
VERIFICATION OF ATTENDEE: (signature) _____________________________________________
The NKU Foundation, Inc. will follow Northern Kentucky University’s policies
and procedures regarding reimbursement of business related expenses.
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273
Appendix M - Norse Athletics Club Signage Approval
Form
A.
Prospective Business/Individual: ___________________________________
B.
Advertisement purchased/location
Venue
Cost
Purchase
Regents Hall
$1,000
$________
Baseball Field
$600
$________
Softball Field
$600
$________
Soccer Field
$1,000
$________
Tennis Courts
$500
$________
3 Signage Package* $2,200
$________
4 Signage Package** $2,600
$________
Total
$________
* = 3 Venues of Choice
** = 4 Venues of Choice
C.
Budget Allocation
Percentage
Actual Allocation
________
Scholarship
$________
________
Operating
$ ________
Requested by:
Approved by:
______________________________
Athletics Staff Member
Date
___________________________________
Assoc. AD for External Operations
Date
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Appendix N - Intercollegiate Athletic Travel Form
SPORT: ___________________________
COLLEGE/UNIVERSITY:______________
__________________________________
MODE OF TRAVEL:
CARGO VAN _____ STATION WAGON __
COMPACT _______ PASSENGER VAN__
BUS ____ TRUCK _____ MINI-BUS _____
DATE OF EVENT: ___________________
DEPARTURE DATE & TIME: ___________
RETURN TO NKU: ___________________
LOCATION: ________________________
OPERATOR LICENSE #: ______________
TRAVEL MONEY ____________________
NUMBER OF PERSONNEL MAKING TRIP
STAFF _______ STUDENTS __________
ITINERARY (If not available at this time, please submit to director of athletics
before departure):
_________________________________
COACH
_________________________________
ATHLETIC DIRECTOR
8/3/06
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Appendix O - Northern Kentucky University Driver
Certification
Please print or type
First Name: _________________________
Middle Initial: _____ Last Name: _____________________
Date of Birth: _____________________ E-Mail Address: ______________________
Work Number: ______________ Home Number: _____________
Driver’s License Number: __________________ State Driver’s License Issued: _________________
Department: __________________________
Faculty: ______ Staff: _______ *Student/Agent: _______
Vehicle Accident History for the past 5 years (for assistance with driver’s license information, contact your personal
insurance carrier/State Bureau of Motor Vehicle Services.):
Description
Date
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________
Moving Violation Citations for the past 5 years:
Date
Description
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________
I certify that I have a valid driver’s license with no limitations or restrictions which would affect my ability to
safely operate an NKU fleet vehicle. My signature below confirms I have read Northern Kentucky
University’s Vehicle Utilization Policy. I understand it is my responsibility to thoroughly familiarize myself
with these policies to ensure my compliance with same. Failure to do so may result in revocation of my NKU
fleet vehicle driving privileges.
*”An agent of the Commonwealth of Kentucky is defined as ‘one who is authorized by the Commonwealth to
act in its behalf or to act for it’.” Only a major department head of Northern Kentucky University may
designate an agent.
____________________________________________________
______________
Signature of Driver
Date
___________________________________________ ____________________________________
Departmental Approval
*Major Department Head (Dean of Students) (Department
Head/Chair Signature)
(Required for students/agents only)
I HEREBY GRANT NORTHERN KENTUCKY UNIVERSITY PERMISSION TO REQUEST DETAILS OF MY
DRIVING HISTORY FROM ANY SOURCE NKU DEEMS NECESSARY.
____________________________________________________
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______________
Signature of Driver
Date
Appendix P - Federal Family Educational Rights and
Privacy Act Release Form
University Policy, the Federal Family Educational Rights and Privilege Act of
1974 (Buckley amendment) and the Section 164.283 of the Kentucky revised
Statutes strictly control the information that may be given out about students. By
signing this release I realize that I am agreeing to allow all of the Intercollegiate
Athletics and _____________________________________ information, which
includes application and registration materials, medical records, NCAA files,
financial records, housing records, work records, academic records and details of
personal matters of ___________________ for the ______________ academic
year, to be __________________________________________ released to and
(Student-Athlete)
(Year)
discussed with ____________________________, and my parents or guardian.
(Coach or Athletics staff member)
By my signature I certify that I am over eighteen years of age and give this consent
knowingly and voluntarily.
____________________________
____________________________
Student-Athlete
Intercollegiate Athletics Staff Member
Date
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Date
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