INTRODUCTORY INFORMATION REGARDING CARNIVAL CRUISE BAND TRIP 2018
***Please note that this trip has NOT yet been approved by the Santa Rosa County School Board. We will be seeking
their approval in the next couple of months…prior to deposits being made.***
POTENTIAL CRUISES:
Option 1
Carnival Fantasy - 4-night Cruise…Thurs., March 15 through Mon., March 19
Depart from Mobile, AL
Visits Cozumel, Mexico
• Cozumel is an island…beach break, snorkeling, island tour, shopping
CRUISE, CHARTER BUS, & TRAVEL PACK PRICES: (prices are subject to change)
$615 PER STUDENT / $645 PER ADULT
Includes all port fees, taxes, and gratuities
Extra expenses include Nassau excursion ($50-$90), onboard soda-plan ($26), on-board
specialty items (specialty coffees & desserts), souvenirs, professional photos, etc.
Option 2
If we can’t get booked
on the above cruise
Carnival Elation - 5-night Cruise…Mon., March 19 through Sat., March 24
Depart from Jacksonville, FL
Visits Half-Moon Cay, Bahamas & Nassau, Bahamas
• Half-Moon Cay is a private island beach break
• Nassau – Organized Excursions
CRUISE, CHARTER BUS, & TRAVEL PACK PRICES: (prices are subject to change)
$850 PER STUDENT / $880 PER ADULT
Includes all port fees, taxes, and gratuities
Extra expenses include Nassau excursion ($50-$90), onboard soda-plan ($33), on-board
specialty items (specialty coffees & desserts), souvenirs, professional photos, etc.
----------------------------------------------------------------------------------------------------------------------------Payment Schedule:
May 19
June 1
November 3 (120 days to sailing)
December 1 (90 days to sailing)
January 15
-
Band Trip Intention Form Due to Reserve Your Spot
$150 deposit due
$200 per person
Remaining Balance of cruise…excluding excursion
Excursion balance
Cancellation Policy:
Days Prior to Sailing
Up to 120 Days
120-91 Days
90-61 Days
60-31 Days
30-Day of Cruise
Cost per Cancellation
$50 per person (if entire group cancels)
$75 per person
$200 per person
50% total fare per person
100% total fare of person
Name Change Policy
Any name change, for any reason, made after the submission of the cabin list, will incur a name change fee of $50.00 per
change. Be certain that the name that you submit to us includes the Legal first and last names (as seen on Passport or
Birth Certificate) and birth dates of each guest traveling. At least one original person must stay in the cabin or it will be
considered a complete cabin cancellation.
What this includes (Straight A Tours):

•
•
•
•
•
A comfortable interior stateroom with 24-hour room service
All meals, including fine dining, late night snacks and specialty buffets, casual buffet dining, 24-hour pizzeria,
made-to-order deli, 24-hour ice cream, snacks, and more
All shipboard activities and entertainment including professional live shows in the main show lounge nightly,
game shows, trivia, swimming, dancing, gym, Teen Club, karaoke, and much, much more
Performance on board ship or portside (optional)
A Festivals At Sea representative available 24 hours a day on board the ship to assist with everything from
check-in to your rehearsals, performances, and even arranging shore excursions or photo sessions (based on a
minimum of 30 passengers in your group on certain Carnival sailings. Check with your Travel Consultant for details).
•
•
•
•
•
•
A Welcome Aboard meeting and a Debarkation meeting for Festivals At Sea groups only. On most sailings, your
onboard rep will go over information you need to know, tailored to your group, and complimentary soft drinks
and light snacks will be served at the Welcome Aboard meeting (Carnival only)
Festivals at Sea Gift for each participant
1-hour Karaoke party (on certain Carnival sailings only, based on a minimum of 30 passengers)
All applicable taxes and fees
Prepaid on-board gratuities
$2,000,000 liability insurance coverage
What this includes (Other):
•
•
Transportation via Charter Buses to cruise port and back to Milton HS
Travel Pack – Band Cruise T-Shirt, Band Cruise Lanyard for Sign & Sail Card, & Band Luggage Tags
Other Things to Know:
➢ Travel Documents – You will need proof of US Citizenship. A Passport is highly recommended, however you
may use a state-issued birth certificate along with a government-issued photo ID since it is a closed-loop
tour…meaning that you depart and arrive back in the same port. A passport would allow you to fly home from
Mexico in the event of an emergency. If you choose to use a birth certificate, please make sure that you have
the state-issued birth certificate…not the one with your handprints and footprints on them! Passports will cost
you $135 and are available at the Santa Rosa County Clerk of Courts Office. You can have your passport photos
made at CVS Pharmacy in Milton. More info can be found at http://www.santarosaclerk.com/passports.html.
➢ Four students per cabin AND Two or Three adults per cabin. Each of you should have your own bed. The
cabins are usually set-up like having two bunk beds with the top beds being lowered down from the wall.
Participants should not have to share beds…unless they are a married couple and request that the beds be
turned into a King bed.
➢ The cabins are interior rooms…meaning that they have no windows! But the cabin is usually only a place for
resting, showering, and sleeping. There’s tons of activities to do outside of the cabin…or just simply find a
lounge chair and enjoy the sun and ocean.
➢ If you book outside of the group, remember that you are NOT part of the Band Trip. Our activities don’t include
you or your family. Remember that you’ll need to provide your own transportation and pay for parking at the
port, arrange your own excursions, and take care of your own check-in and debarkation.
➢ We will have some “cruise training” meetings that will take place prior to our departure. We will cover items
such as Mexican culture, insight into packing, proper dining etiquette, cruise hints & tips, etc. Adults attending
the trip are encouraged to attend these meetings.
➢ One of the dinners on the cruise will be a Formal Night. Dressy attire will be required of all participants. Some
of the young ladies wear prom dresses. Any dressy Sunday dress, or semiformal or formal gown. For gentlemen,
a suit and tie, slacks, sport coat and tie. A tuxedo is also appropriate but is not required. I’ve discovered that our
students like to dress up for this event in the past!
➢ Of all the trips that we take every four years with the band, this is one of the most memorable trips for our
students! For the majority of our students, this is their first cruise as well as their first time being out of the
country. The education that they receive from this experience is priceless!
➢ Questions??? Please feel free to ask us!
------------------------------------------------------------------ Please detach here ------------------------------------------------------------------
BAND TRIP INTENTION FORM – CRUISE TO COZUMEL, MEXICO
-Please return this form by Friday, May 19 to reserve your spotWe intend for the following family members to attend the cruise to Cozumel on March 15, 2018:
______________________________________________
FULL LEGAL NAME
______/_______/_______
DATE OF BIRTH
______________________________________________
FULL LEGAL NAME
______/_______/_______
DATE OF BIRTH
______________________________________________
FULL LEGAL NAME
______/_______/_______
DATE OF BIRTH
______________________________________________
FULL LEGAL NAME
______/_______/_______
DATE OF BIRTH
We understand that a payment of $150 per participant is due by May 19, a second payment of $200 is due by
November 3, and the remaining balance is due by December 1. We have also reviewed the Cancellation policy
(located in the original information packet) and understand that monies may not be reimbursed dependent on the
time of cancellation.
________________________________
Parent / Guardian Signature
____________
Date