Attendant – The attendance monitoring system
http://attendant.lboro.ac.uk
Quick start guide to using Attendant
Attendant is an easy way to create and take registers for the classes you teach. These
can be lectures, tutorials, studios, labs or any class that you would like to record
attendance at! Attendance information is automatically available in a students Co-Tutor
record, so that a personal tutor can immediately flag up concerns about attendance with
a new student.
1. Log onto Attendant
Go to http://attendant.lboro.ac.uk and enter your usual username and password for
LEARN. If you are not registered as a lecturer in any department, you will be able to
browse around the Demonstration Department to see how the system works.
For more information and for technical support, please contact [email protected].
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Attendant – The attendance monitoring system
http://attendant.lboro.ac.uk
2. Create a register
Once logged in, you will automatically be in the My Open Registers section.
DEF INI TI ON :
OPEN REGISTER
A register that has been set up but
NOT marked yet.
Click on the new register button, to go to the New Register form page, then follow these
steps:
a. Select a module from the drop down list. If you are a module administrator, the
modules you are associated will be seen in this drop down – department
administrators will see all modules in department. (For more information on
access see the Access to information section).
b. Select the date of the register by clicking through the calendar (using next and
previous links), then clicking on the date.
c. Select the student group this register is for or by default, the whole student cohort
is selected. (For more information on creating groups associated with a module
see the Allocating Groups section.)
d. Select the time, duration (1 period is 1 hour) and lecturer for the module.
e. Select a location. (For more information about setting up locations, see the
Access to information section).
f. Select a class type. (For more information about setting up a class type, see the
Access to information section).
g. Click submit to create the open register.
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Attendant – The attendance monitoring system
http://attendant.lboro.ac.uk
3. Create a set of registers
To create a new set of registers, click on the set of registers in your open registers
page. You will see a form that is very similar to the single register creation form.
To create a new set you will have to select a semester, start week, end week and day of
the week the class happens. See screen shot below for more detail. You will be asked
to confirm the information before the registers are created. You can also delete any
open registers after they are created.
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Attendant – The attendance monitoring system
http://attendant.lboro.ac.uk
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Attendant – The attendance monitoring system
http://attendant.lboro.ac.uk
4. Mark a register
Click on My open registers or all open registers in the menu on the left hand side. You
will see a list of the open registers.
Click in the module code link for the register to view the details of that particular open
register.
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Attendant – The attendance monitoring system
http://attendant.lboro.ac.uk
Click on the print register link to print out a copy of the register to hand around in the
class. When you are ready to mark the register online, open the register and choose
either present or not present radio button next to each student. The default is
present but to change the default, click on the not present text at the top of the column.
DEF INI TI ON :
TO MARK A REGISTER
1. Click on an open register.
2. Print out a paper copy to
hand around in class.
3. Go back to the open register
and then mark it online.
4. Click on submit to close it.
5. View closed registers
Click on the All closed registers link in the left menu.
DEF INI TI ON :
CLOSED REGISTER
A register that has been marked
online.
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Attendant – The attendance monitoring system
http://attendant.lboro.ac.uk
When you click on a particular register, you can view the details.
6. Allocate groups
Click on the allocate groups link in the left hand menu. This allows you to set up, for
instance, tutorial groups for a particular module.
Go through the following steps to set up groups for your module:
a. Select a module code from the drop down list
b. Type in a group name and click Add Group
c. Click on the groups name to add or edit the members
d. Click the archive button to get rid of the group and create new ones.
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Attendant – The attendance monitoring system
http://attendant.lboro.ac.uk
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Attendant – The attendance monitoring system
http://attendant.lboro.ac.uk
After clicking on a groups name, you can edit the members.
Click on the in this group button to add the student. Click on the not in any group
button to take them out of this group. The greyed out student names means they are in
a different group.
7. View module registers
Click on the per module link in the left menu to view all the registers taken for a
particular module. Select an academic year to view the registers. Click on a particular
module or click on the download CSV file to have a copy to open in Excel.
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Attendant – The attendance monitoring system
http://attendant.lboro.ac.uk
You can also compare attendance information for all modules in your department. Click
on the compare all modules link in the left menu.
8. Viewing a students attendance record
To view a students attendance record, go to their Co-Tutor record and click on the
attendance tab in their comments history.
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Attendant – The attendance monitoring system
http://attendant.lboro.ac.uk
9. Access to information
Users have a status within the system which allows them different access to the
administrative features (click on the status link in the left menu to see what you are
allowed to do). A department administrator can access the admin tools to add
additional room codes and class types. They can also add new lecturers and associate
lecturers with modules.
10. Further information
If you would like to know more about using Attendant please contact IT Services by emailing
[email protected].
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