Millennium Program
E*Value
Evaluation and Patient Log [PXDX]
Student User Guide
Version 2.0
January 2015
Table of Contents
I.
E*Value ...................................................................................................................................................................3
1.1 Login to E*Value by performing the following steps: ......................................................................................3
1.2 System Requirements ......................................................................................................................................3
II. MyProfile ................................................................................................................................................................4
2.1 Password Change .............................................................................................................................................4
2.2 Password Requirements ..................................................................................................................................4
2.3 Change Login and/or Password .......................................................................................................................4
2.4 Retrieving AUC Documents in E*Value ............................................................................................................4
III. Patient Log (Log Diagnoses/Procedures)................................................................................................................6
3.1 Launching PXDX Case Logger (Patient Log) ......................................................................................................6
3.2 Add New Patient Log........................................................................................................................................6
3.3 Patient Log (Review/Edit) ................................................................................................................................8
3.4 Patient Log Review / Edit (Log result) ..............................................................................................................9
IV. Patient Log (Reports) ............................................................................................................................................10
4.1 Installing Cute PDF Writer ..............................................................................................................................10
4.2 Diagnosis Log Report – FOR SUBMISSION TO THE OFFICE OF THE REGISTRAR .............................................11
4.3 Other Reports.................................................................................................................................................13
V. Evaluations ...........................................................................................................................................................14
5.1 To Complete Evaluations – FOR CORE CLERKSHIPS .......................................................................................14
5.2 To Complete ‘On-the-Fly’ Evaluations – FOR FAMILY MEDICINE ELECTIVES AND OTHER ELECTIVES ...........16
5.3 Trainee Reports ..............................................................................................................................................16
VI. Navigation Tips .....................................................................................................................................................18
6.1 My E*Value (Favorites) ..................................................................................................................................18
6.2 E*Value Help / FAQs ......................................................................................................................................20
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I.
E*Value
E*Value is the leading web and smart phone based healthcare education management solution to help manage one's
medical education program. It will help to enhance the patient log process, automate the evaluation process and
reporting; improving academic oversight and coordination to ensure program quality and consistency.
E*Value is accessible via the World Wide Web at www.e-value.net using your PC or mobile device
(For more information please check video https://www.youtube.com/watch?v=V-bv-FBywn8)
1.1
Login to E*Value by performing the following steps:
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1.2
Type https://www.e-value.net/ in the address bar of your internet browser
The E*Value Healthcare Solutions page will appear
Enter your Login Name
Enter your Password
Click Login
System Requirements
E*Value works with your existing web browser to provide access to all the modules that the Millennium
program is using. The three most common commercial browsers used are Mozilla Firefox, Microsoft Internet
Explorer and Google Chrome.
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II.
MyProfile
Manage your E*Value Login Name and Password, or program documents.
(For more information please check video https://www.youtube.com/watch?v=RS0D_b0NIlI )
2.1
Password Change
Only users who have an authorized login name and password can access the site. It is strongly recommended
that you change your password the first time you enter E*Value and frequently thereafter using the
Password Change tool described below. You may also change your login.
2.2
Password Requirements
E*Value's default password requirements are as follows:
1. Passwords must be at least 6 characters in length, but no more than 12 characters.
2. Passwords must contain a combination of at least 2 of the following character types: lower-case
letters, upper-case letters, numbers, and special characters.
3. Passwords are case sensitive.
2.3
Change Login and/or Password
Begin by accessing the Password Change tool under the MyProfile module.
The Password Change form will display:
2.4
1.
Login: You may change your Login ID if desired. Enter the login name in the New Login and Confirm
Login text boxes provided and select the Update Login button. E*Value will notify if that login is
already in use, in which case you will need to choose a different login.
2.
Password: It is recommended that you periodically update your password to prevent unauthorized
access to your account. Enter the password in both the New Password and Confirm Password text
boxes. Select the Update Password button. E*Value will inform you whether or not the change was
successful.
Retrieving AUC Documents in E*Value
Follow the steps below to retrieve the E*Value PXDX User Guide:
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Click the My profile icon location on top user menu
Click the Program Info link
Select the general purpose option from the Document collection drop down menu
Click search
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III.
Patient Log (Log Diagnoses/Procedures)
3.1
Launching PXDX Case Logger (Patient Log)
Perform following steps to launch the PXDX Case Logger
1.
Click the PXDX icon located on the top menu
2.
Click the Add New link to open PXDX Case Logger
3.2
Add New Patient Log
A. MAIN TAB (Please refer to diagnosis and procedure tracking diagram below)
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Interaction Date: Select patient interaction date- the date that interaction details are entered(not
the date it has occurred
Rotation: Select Rotation (Core or Elective)
Elective Sub-specialty: If applicable, select Sub-specialty
Site: Select Site for core rotation – For an elective site, select from Elective_Family Medicine Site or
Elective_Other_Site
Patient Age, Gender and Clinical Setting: Select Age Group, Gender, Clinical Setting
Notes: Add notes if necessary
Supervisor: Select Attending or Resident Physician
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B. DIAG TAB (Please refer to Diag diagram below)
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Group: Select Group
Diag: Select Diagnosis – list may be filtered or will filter automatically by typing the diagnosis
Role: Select your Role
Notes: Add notes if necessary
Click Add Diagnosis – multiple diagnoses may be added if needed
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C. Procedure Tab (Please refer to procedure diagram below)
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Group: Select Group
Procedure: Select Procedure - list may be filtered or will filter automatically by typing the procedure
Role: Select your Role
Notes: Add notes if necessary
Click Add Procedure – multiple procedures may be added if needed
Click Save Record
To save a desired template for future use, prepopulate desired filters and Click Save as Template.
You may save multiple templates.
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3.3
Patient Log (Review/Edit)
History of patient logs can be reviewed or edited using the PXDX Review/Edit tool. To locate specific patient
log information, use filters shown below. More information can be found at
https://www.youtube.com/watch?v=cG1SU6UzB_U
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Click the PXDX icon located on the top menu
Click the Review/Edit to view/edit any interaction
Customize the view by selecting the desired options as needed
Click Next to return the results
To save a desired template for future use, prepopulate desired filters and Click Save as Template. You
may save multiple templates.
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You may search your log entries by any
combination of sites, activities,
procedures and/or diagnoses that
occurred during the date range specified.
Group filters may be used to narrow your
field sections when available
You may also filter by the role you played
in the interaction for both procedures and
diagnoses.
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You may specify the number of search
results to be displayed per page
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Patient Log Review / Edit (Log result)
The resulting table will display interactions that meet your criteria. The table will summarize the basic points
of interactions logged.
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3.
Procedures and Diagnoses: Each procedure and/or diagnosis logged will display in the row beneath the
interaction description. Using the filter, you may choose to display only procedures, only diagnoses or
both.
Role: Your role in the procedure or diagnosis is displayed here.
You can edit logged procedures/diagnoses by clicking Edit, Delete and Review.
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IV.
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Patient Log (Reports)
4.1
Installing Cute PDF Writer
Student will be required to save patient logs (log report from E*Value) and submit it to the office of Registrar
at the end of each rotation. Before generating report from E*Value, if you don’t have PDF converter installed
on your PC, you can download CutePDF. CutePDF is a free version of the commercial PDF converter software.
CutePDF Writer installs itself as a “printer subsystems”. This enables virtually any applications (must be able
to print) to convert to professional quality PDF documents with just a push of button
Please follow following instructions to install CutePDF
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Browse to http://cutepdf.com/Products/CutePDF/writer.asp and click on free download
Click on Run or Save to download the CuteWriter.exe file (Select Allow for any warnings that may pop
due to your browser's security settings).
Select the location to save the CuteWriter.exe file
Once download is complete click Run
If any Windows security warnings pop up simply click on Run.
The CutePDF Writer installation will begin. Click on Next to continue the install.
Select “I accept the agreement” on the License Agreement screen and click Next.
Once CutePDF Writer reaches the Ready to Install window, click on Install.
An Installation progress bar will appear. Once the bar reaches 100% a CutePDF Writer. Setup window will
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open. This window will allow CutePDF Writer to download a small program that is vital for CutePDF
Writer to function properly. Click YES
10. The CutePDF Writer setup program will download and install the required files.
11. The installation is now complete and CutePDF Writer has been installed as a printer on your
Computer.
12. This is now ready to save any document and print as ‘PDF’.
4.2
Diagnosis Log Report – FOR SUBMISSION TO THE OFFICE OF THE REGISTRAR
You are required to submit the Diagnosis Log report at the end of each rotation. Once you have completed a
rotation and logged all patient logs, follow the steps below to generate a Diagnosis Log report, convert it or
save as a PDF and email the complete report to the Office of the Registrar at [email protected].
Please note that you can enter and save logs from any mobile device but you will need a laptop, PC or Mac to
print and save the logs in PDF (or Excel and save Excel into PDF) for submission.
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Select the Rotation start and end date
Select the Site
Select the Rotation
Select the Format Option – HTML (to print as PDF) OR Excel (To save as Excel and then print as PDF
Click Next
6.
If HTML is selected click Print option on the Top
7.
Select CutePDF Writer (or other PDF writer if you have any already installed) and save file
Note: To generate report you need to be logged in to E*Value using PC or Mac. You cannot generate
report by using hand-held devices.
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4.3
Other Reports
1.
Count Report
The Diagnosis/Procedure Count report will display a raw count of the diagnoses/procedures completed
based on the filter criteria selected.
2.
Crosstab Report
The Diagnosis/Procedure Crosstab report can be used to review the progress trainees have made toward
completing the required diagnoses/procedures. Specifically, you can review the number of
diagnoses/procedures completed or the number of diagnoses/procedures remaining for each
requirement. The report can be generated for individual diagnoses/procedure requirements or group
diagnoses/procedure requirements. When reviewing completed entries, you can jump directly to a Log
report for each requirement.
Results are displayed in a crosstab table with the number of required diagnoses/procedures displaying at
the top of the tab. Additionally, you can filter the reports by: Site, Rotation and/or diagnosis/procedure
logged. There are several options available for including or excluding entries based on confirmation
status.
3.
Download Report
The Diagnosis/Procedure Download tool allows you to report on ALL diagnoses/procedures logged
including:
 All standard fields that your program has chosen to track
 Any custom fields that your program has created for PXDX
 Procedure minimum and competency requirements
4.
Summary Report
The Diagnosis/Procedure Summary report can be used to view individual progress for
diagnosis/procedure requirements. You will be able to drill down to see all of the details logged for
diagnoses/procedures included in this report.
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V.
Evaluations
Click the Evaluations tab to complete evaluations assigned to you, generate an un-scheduled (On-the-fly) evaluations,
print forms and view performance and compliance reports. For more information, please check video
https://www.youtube.com/watch?v=SfaeRw2YOx4.
5.1
To Complete Evaluations – FOR CORE CLERKSHIPS
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Student will get an email with link to the evaluation. You can click the link in the email to complete the
evaluation or log in to E*value and follow following steps
Click Evaluations >Evaluations To Be Completed >Click Edit Evaluation
Turn on auto scrolling to automatically jump to the next question after entering an answer
If question is labeled Mandatory then it must be answered before you can submit the evaluation
You may save a partially complete evaluation for later. The saved evaluation will remain in the queue
until you click Submit.
Click the Submit button once you have completed the evaluation
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DO NOT SUSPEND – this should only be
selected if an evaluation is incorrectly
assigned to you. This will notify an
administrator that you have suspended an
evaluation.
E*Value Evaluation and Patient Log [PXDX] Student User Guide
Click View/Print link to
view an evaluation
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Turn on auto scrolling to
automatically jump to the
next question after
entering an answer
3
If a question is labeled
Mandatory then it must
be answered before you
can submit the evaluation
.
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You may save a partially
complete evaluation for
later. The saved
evaluation will be
available from your
pending list
E*Value Evaluation and Patient Log [PXDX] Student User Guide
Click to submit button to
complete the valuation
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5.2
To Complete ‘On-the-Fly’ Evaluations – FOR FAMILY MEDICINE ELECTIVES AND OTHER ELECTIVES
The Mid Clerkship Self-Assessment Form – Elective and Clinical Clerkship Evaluation Form – Elective are to be
completed and submitted at the end of each rotation.
1. Click Evaluations > On-the-Fly
2. Select an evaluation type: Select respective evaluation
3. Who would you like to evaluate?: For Mid-Clerkship Self-Assessment, select your name; For Clinical
Clerkship Evaluation Form, leave as Not Applicable
4. Rotation: Select ELECTIVE_Family Medicine OR ELECTIVE_Other
5. Site: Select ELECTIVE_Family Medicine Site OR ELECTIVE_Other_Site
6. Time Frame: Select the rotation start and end dates
7. Click Next to complete and submit the evaluation. You will receive a notice that the evaluation was
completed successfully.
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5.3
Trainee Reports
Trainee/Student will use this report to review the comments / feedback provided by Clinical Fellows on MidClerkship Self-Assessment Evaluation form. Student will complete the mid-clerkship self-assessment form.
Once it’s submitted, clinical fellow will receive a notification. Clinical fellows will add comments / feedback to
it. Student can log in E*value and read the comments/feedback. Please follow following steps
1.
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4.
Click Evaluations
Click Trainee Reports
Under Completed Evaluation and Compliance > Click About Trainees
Select Next (Or click Evaluation Type and then next) and ‘Trainee Evaluation Summary report’ will be
generated (Please see screenshot below)
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Select ‘View Evaluation’
Please scroll down the form , you will see comments in Additional Evaluation Comments
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VI.
Navigation Tips
6.1
My E*Value (Favorites)
You can add quick links to frequently used pages. For more information you may visit the following page
https://www.youtube.com/watch?v=pHDnpPC21fo#t=49
For example, if you wish to create a quick link to the PXDX Report page or specific report follow the steps
below.
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Navigate to the desired page [i.e. Click PXDX]
Click on the desired menu item [i.e. Click Reports or a specific report such as the Diagnosis Log report]
Once the page is displayed Click My E*Value
Click Add to My E*Value
You will notice the desired page is added under My E*Value
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6.2
E*Value Help / FAQs
You may search the E*Value site for additional help or questions by clicking Help on the top menu.
If you require additional support from AUC please send an email to [email protected].
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