2017 SUMER SESSION
FULL PACKET
(For all swimmers (including HS swimmers) who have
not participated in Fall or Winter session)
Instructions:
 Registration is expected on Monday, May 1, 6:00 pm in the LGI room at the Middle
School. One parent is expected to be at the meeting in order for their child(ren) to be in the
water when the practices begin. If you have any questions please contact Coach Donna
([email protected]) or Joan Solofra ([email protected])
 Complete the Swimmer Registration form. Payment is required with submission of form.
Registration Guidelines:
 The following items are due at registration in order for the swimmer to be allowed in the water:
o Outstanding balances from prior meet fees must be paid.
o Session fees are to be paid in full.
o Swimmer must pay for a current USA Swimming Card.
o Swimmer’s Health and Emergency Contact Form must be completed.
 All families are required to assist in any scheduled fundraisers and home meets.
Swim Schedule:
BRONZE
Location
Riverside Middle
School Pool
Dates
May 16-June 2
June 6-9
June 12-Aug 3
Location
Riverside Middle
School Pool
Dates
May 16-June 2
June 6-9
June 12-Aug 3
Location
Riverside Middle
School Pool
Dates
June 12-Aug 3
Times
6:00-7:00 pm Tuesday, Thursday, Friday
4:30-5:30 pm Tuesday, Thursday, Friday
4:30-5:30 pm Monday, Tuesday, Wednesday, Thursday,
SILVER & GOLD
Times
5:30-7:00 pm Tuesday, Thursday, Friday
4-5:30 pm Tuesday, Thursday, Friday
4-5:30 pm Monday, Tuesday, Wednesday, Thursday
HIGH SCHOOL
Times
6:30-8:00 am Monday, Tuesday, Wednesday, Thursday
**Incoming freshmen may opt for swimming with the Gold group beginning in May or the HS only group beginning
in June.
**For an extra session fee of $25, two additional practices (TBD by coaches) per week are available for those HS
students participating in the Gold group but wishing to occasionally work out with the AM HS group. Likewise for
an extra session fee of $25 for two additional practices (TBD by coaches) per week will be available for those AM HS
swimmers wishing to get some extra practice time in the PM.
Payment Information:
**All fees collected for the Watertown Aquatic Team and USA Swimming are not refundable.
New Bronze Swimmer
Returning Bronze Swimmer
Silver & Gold
High School
2017 Annual or Seasonal USA
Swimming Card
$100
$250
$350
$215
8 & U=$56 9& O=$64
Seasonal (good until Aug 26, 2017) = $41
No discount
Pay in full = $235
Pay in full =$325
Pay in full = $200
SWIMMER REGISTRATION
FAMILY INFORMATION:
Parent/Guardian Name(s): ________________________________________________________
Address ___________________________________________________________________________
Home phone _________________ Work phone __________________ Cell phone _______________
E-mail ___________________________________________________
SWIMMER INFORMATION:
Swimmer #1:
Last Name
First Name
Middle Initial
Bronze
Birthday
Gender
Silver Gold Platinum
Group: (please circle)
FEE: ________
Swimmer #2:
Last Name
First Name
Middle Initial
Bronze
Birthday
Gender
Silver Gold Platinum
Group: (please circle)
FEE: ________
Swimmer #3:
Last Name
First Name
Middle Initial
Bronze
Birthday
Gender
Silver Gold Platinum
Group: (please circle)
FEE: ________
A discount will be given on each swimmer’s current session fees if all fees are paid in full at the time of
registration. All fees include: current session fees, USA swim card fees, and previous unpaid fees.
Discounts are $15 for each Bronze and High School swimmer and $25 for each Silver and Gold
swimmer. No discounts will be given for any new swimmers. The multiple swimmer discount will be
applied after the above discount has been applied.
***For your convenience, fees will be calculated at registration.***
In consideration of the participation of the swimmer(s) listed above, the undersigned parent/guardian agrees to
release the Watertown Aquatic Team, its officers, directors, and coaches from any liability for injury or damage
incurred in the club’s program, acknowledging the assumption of risk. Additionally, I hereby acknowledge that I
have read and understand the documents in this packet.
________________________________
Parent’s Printed Name
_____________________________
Parent’s Signature
__________________
Date
PARENT AGREEMENT
WAT is a non-profit organization organized through the cooperation of the Watertown Park and Recreation Department,
swimmers, coaches, and parents to provide a comprehensive, effective program of competitive swimming which will
physically, socially and emotionally benefit all those wishing to participate.
Items below are described in greater detail in the WAT Parent Swimmer handbook. Please initial in the designated spaces
to indicate that you understand what is required of you and your swimmer.
BELOW IS A LIST OF ITEMS THE SWIMMER MUST HAVE:
Parent Initials________
1. Each swimmer must be registered with United States Swimming.
2. Each swimmer must have goggles and practice suit.
3. If the swimmer intends to compete, a royal blue team color suit and team swim cap are recommended.
SESSION FEES:
1.
2.
Parent Initials________
Session fees are due in full upon registration. Please speak with a board member if additional payment options
are needed.
A $10.00 late fee will be added if payments are not received within 5 days of the scheduled due date. If payment
is not received within 15 days of the due date, the swimmer(s) will not be allowed to continue swimming with
WAT.
All payments must be paid by cash or check - payable to WAT. Payments may be mailed to PO Box 23, Watertown, WI
53094 or placed in the Treasurer mailbox at the indoor pool. Scholarship funds/financial assistance may be available,
please see Head Coach, Club President or Club Treasurer for more information.
VOLUNTEERING/FUNDRAISING:
Parent Initials________
As a parent run organization, all parents must volunteer in some form. Parents are required to work at the WAT sponsored
meets and each family is also required to participate in team fundraisers to offset fees. Failure to meet this requirement
will result in a financial assessment of $50 each session.
MEETS:
Parent Initials________
WAT encourages meet participation for swimmers, and strives to provide ample swims for everyone wanting to
participate. However, if reservations are not made in advance, we cannot guarantee a slot for your swimmer. Swimmers
participating in meets must sign up for specified meets by logging on to the Team Web site: www.watswimming.com to
reserve their spot.
Parents will be responsible for paying meet fees associated with attending most meets. These fees typically include a
splash fee of $2.00 per swimmer and event fees, which range from $3.00 to $5.00 per event. Meet fees average $20.00
per swimmer for a one-day meet. Meet fees are billed via the WAT website and are due upon receipt.
WAT will sign up for relays whenever possible. Relay registration is dependent upon the necessary number of
age/appropriate swimmers (4) who signed up to attend the meet. If you commit to a meet, as well as relays, and are
unable to attend, you will be billed for all events unless a substitute swimmer can be found to take your place. Reason
being, payment for meets is required well in advance of the meet taking place and meet fees are non-refundable. If a
swimmer fails to participate in a relay they committed to, and the team is unable to participate in the relay, the “no show”
swimmer will be charged an additional $5 penalty. However, swimmers that are present for relays but unable to swim will
not be penalized but instead WAT will cover the relay fees for these swimmers.
HOW WE COMMUNICATE TO YOU:
Parent Initials________
Our primary means of communication between the board, coaching staff, and swimmers is email. You will be notified of
changes in practices (especially cancellations), registration deadlines, meet information and other team information on a
regular basis. Please use an email address that you check regularly. It is the parent’s responsibility to read and provide
timely responses to the coaches and board. The team also has a Web site, www.watswimming.com. This is how you
will register for swim meets and sign up for jobs/duties for meets and other events. Please check the site frequently for
updates and important team information.
CODE OF CONDUCT
Our guidelines are founded on the principles of mutual respect and cooperation.
SAFETY
 Due to drowning risks and other concerns, children not participating in practice or competitions must be accompanied by a
responsible adult.
 Running, pushing, or horse play on the deck area are not permitted. It is unsafe to throw training gear such as pool buoys and
kick boards. Swimmers caught throwing such equipment are subject to discipline by the coaching staff.
 Persons who seem out of place or unfamiliar and/or participating in activities of an unsafe, unusual nature should be reported
immediately to a coach or board member.
CITIZENSHIP = TEAMMANSHIP
 We will be respectful and make an honest effort to listen and look when coaches are speaking.
 We will treat all members of the team (coaches, swimmers, parents) and our opponents with dignity and respect.
 We will be dedicated and loyal to our team. We will be vocally supportive. We will display our team pride by competing in
WAT attire at all times. WAT attire is highly encouraged.
 We will be committed to our best effort every day.
 We will refrain from judging or criticizing others. We will not discuss individuals when not in our presence. We will
“PRAISE IN PUBLIC AND CORRECT IN PRIVATE”.
 We are all responsible for the care and proper use of equipment and facilities. Practice is not finished until all supplies are
returned to storage. Everyone helps. The use of alcohol and tobacco is strictly prohibited.
RESPONSIBILITY
 All WAT families and staff will check the website and e-mail regularly for communications.
 Parents are required to give the coaching staff written notice 14 days (two weeks) prior to a home meet if their swimmer(s)
will not participate.
 Physically or verbally abusive behavior is unacceptable and will result in immediate disciplinary action by the coaching staff.
 Swimmers under 6 must have a parent or responsible guardian on deck during all practices.
WAT DISCIPLINARY GUIDELINES
A coach’s main responsibility is to coach. If a coach must take quality time away from his/her primary duty, these guidelines will be
followed:
1. Behavior/safety infractions will be handled with “time outs”. Behavior infractions will be considered any behavior that
disrupts practice or the ability of the coach to communicate with the team. A safety infraction is any action that jeopardizes
the health or well-being of teammates or the coaches.
2. The coach will determine the time limit for the time out (not to exceed 15 minutes) based on the seriousness of the infraction.
3. Time outs will be spent on deck or in the bleachers, NOT in the locker rooms.
4. After three time outs (as documented), the parents will be called for a meeting with the coach, the swimmer and a board
member. An exception will be made in the case of any severe infraction, in which case the parent will be notified
immediately.
5. The fourth infraction will result in a one week suspension from practice, effective immediately. Parents will be called to pick
up their child. Any subsequent infraction will result in a second suspension.
6. A second suspension will result in a review by the WAT Parent Board at the next scheduled meeting to include the parents
and the coach. The purpose of the meeting will be to consider dismissal of the child from the team. This will result in
forfeiture of swimming fees.
7. Documentation will be maintained in the Discipline Handbook by the coaches. Infractions will follow the form of: Date,
time, offense. Coach, swimmer and one other adult present will sign per occurrence.
I have read the WAT Code of Conduct and agree to have my swimmer(s) participate in swim team.
Parent’s Signature ______________________________ Swimmer’s Signature _________________________________
Swimmer’s Printed Name ____________________________________________ Date _________________________
PARENT VOLUNTEER POLICY
Dear Swim Families,
WAT has a proud history of providing an enriched competitive swimming program that includes hosting swimming
competitions. We also host several social activities for team building and recreation.
The success of our program since 1976 has depended on the quality of parent volunteers. We believe we can offer your
child the best experience possible, but it will require every adult to contribute to our cause. Often, the responsibility for
providing help falls repeatedly on the same parents and families.
Most successful swim clubs have instituted a parent volunteer program to distribute the responsibilities throughout the
membership. In July 2008, your Board of Directors adopted an amended policy:

Mandatory participation in all fundraising events sponsored by WAT or prompt buyout if a buyout option is offered.
A penalty equal to the buy will be assessed at the end of the fundraiser for non-compliance.

MINIMUM OF EIGHT HOURS OF SERVICE AT EACH WAT HOSTED EVENT/MEET from each family
 A penalty of $50 per meet will be assessed for non-compliance
 Request for exceptions may be addressed to the board in writing prior to the event. The decision of the
Executive Board in these cases is final.

Unmet service obligations and/or unpaid penalties will prevent your swimmer(s) from the ability to practice and
compete until satisfied. A grace period of two weeks for payment of assessed penalties is allowed.
How can you volunteer? You can sign-up before an event or contact the committee chair when an event is being hosted by
WAT. Those who do not volunteer will be assigned duties and hours during WAT hosted swim meets. Credit can be earned
by any family member or relative 12 years or older.
WAT needs involvement to succeed, not additional money. Volunteerism and involvement is important to the club to foster
an identity, and to our swimmers as role models for what is expected of concerned and involved adults.
There are many events our parents will have opportunities to pitch-in to help for the good of the team and our athletes.
Thank you for your support and cooperation. Your swimmers will benefit from your energetic participation with this policy.
Thank you – The Watertown Aquatic Team Board of Directors
Parent’s Signature: ____________________________________
Date: ____________
PHOTO RELEASE PERMISSION
I, as the parent or guardian of this child(ren), hereby consent to the use of photographs/videotape taken during the course
of practice or swimming competition for publicity, promotional, and/or education purposes (including publications,
presentations, or broadcast via newspaper, internet, or other media sources). I do this with full knowledge and consent and
waive all claims for compensation for use, or for damages.
_____ Yes, I give consent for the Watertown Aquatic Team to photograph or videotape my child(ren) for learning or
promotional purposes.
_____ No, I do not authorize the Watertown Aquatic Team to photograph or videotape my child(ren) for learning or
promotional purposes.
Parent’s Signature: ______________________________ Swimmer’s Signature:_______________________________
Date: __________
Session: Summer 2017
Swimmer’s Health and Emergency Contact Form
(An updated form must be completed annually.)
Swimmer #1
____________________
Birthdate
___________
Swimmer #2
Birthdate
_______________________ ___________
Swimmer #3
Birthdate
__________________ __________
Address _______________________________________________________________________________________________
Mother’s Name: __________________________________________________
Home phone _______________________Work phone _____________________ Cell phone __________________
Father’s Name: ___________________________________________________
Home phone _______________________Work phone _____________________ Cell phone __________________
Emergency Contact: __________________________________________________ Number ____________________
Health History:
In the table below, please indicate with a √ any conditions that apply. Please explain in the box provided.
Swimmer
#1
Swimmer
#2
Chronic or recurrent illness lasting over one
week?
Chronic ear infections? Tubes in ears?
Hospitalization in last year?
Surgery other than tonsils?
History of heat injury (heat exhaustion/heat
stroke)?
History of hypothermia?
Recurrent skin disease?
Dental devices (braces, dentures, retainer)?
Seizures?
History of ADHD or ADD?
Please describe/explain any checked conditions:
Swimmer
#3
Swim
mer
#1
Swimmer
#2
Swimmer
#3
Cough or chest pain.
Asthma/exercise induced
asthma?
Joint injury or sprain?
Broken bones?
Diabetes?
Hearing impairment?
Glasses/contacts?
Injuries treated by physician?
Unconsciousness, concussion?
Other issues?
Medications: List any current medications or known medication allergies.
Swimmer #1 __________________________________________________________________________________________
Swimmer #2 __________________________________________________________________________________________
Swimmer #3 __________________________________________________________________________________________
Insurance:
Family Doctor ___________________________________________________ Number ____________________
Insurance Co. _________________________________ Policy No. ____________________________________
Policy Holder ___________________________________________________
The above information is correct to the best of my knowledge and I hereby consent to authorize emergency treatment as determined
necessary for my child:
Parent Signature _______________________________________
Date ______________________________