Safer Dance Parties
Best Practice Guidelines
October 2012
Impact Research NZ
P.O. Box 9591
Newmarket
Auckland 1149
Level 3, 404 Khyber Pass Road
Newmarket
Contact for feedback
Dr Annie Weir, Director, 09 520 8620
[email protected]
1
Contents
1
Introduction ........................................................................................................................ 3
2
Safer dance parties: A local, national and international concern ...................................... 3
3
Dance party safety issues ................................................................................................... 7
3.1
Venue/Promoter Issues............................................................................................... 7
3.2
Venue health and safety issues ................................................................................... 9
3.3
Patron Issues ............................................................................................................. 11
4
Preparation for a dance party .......................................................................................... 12
4.1
Venue Managers in conjunction with Promoters ..................................................... 13
4.2
Venue operators........................................................................................................ 13
4.3
Services ...................................................................................................................... 14
5
Hosting a safer dance party .............................................................................................. 16
5.1
Host responsibility ..................................................................................................... 16
5.2
Communications ....................................................................................................... 16
5.3
Trained venue staff ................................................................................................... 16
5.4
On to it security staff ................................................................................................. 17
5.5
Fire Safety .................................................................................................................. 18
5.6
First Aid/medical ....................................................................................................... 18
5.7
Peer support for patrons: Red Frogs community volunteers ................................... 19
5.8
Environmental factors ............................................................................................... 19
5.9
Under 18 events ........................................................................................................ 22
5.10 Outdoor events ......................................................................................................... 22
6
Dance party monitoring and evaluation guidelines ......................................................... 23
7
Services Monitoring events .............................................................................................. 28
8
Post Event Evaluation ....................................................................................................... 29
9
References ........................................................................................................................ 30
10
Appendices.................................................................................................................... 32
10.1 Appendix 1: Recommended Safer dance party publications .................................... 32
10.2 Appendix 2: Looking for Drugs Powers of Search ..................................................... 33
10.3 Appendix 3: Advice for patrons ................................................................................. 34
2
1 Introduction
“Safety is something that a lot of people aren’t aware of at all. They don’t even consider it
when they’re out so they don’t see why everyone is worried about them. Especially when
they’re really drunk or whatever… their perception of safety is pretty much non-existent”
(Auckland Dance Party Patron, 2012).
“I feel safer at dance parties and large events when I have good friends around and also
security staff wandering around keeping an eye on things” (Auckland Dance Party Patron,
2012).
Safety of dance party patrons is not only an individual’s responsibility but shared with their
friends, the industry that supports dance parties, the public services that protect our
communities (Police, Fire Service and St John) and local councils and community. The aim of
these Safer Dance Party guidelines is to identify best practice in safer dance party
management and how to best monitor and evaluate dance parties in terms of safety and
best practice. These guidelines are based on international literature and national and local
documents as well as research carried out in Auckland in 2012 (see the companion report to
these guidelines ‘Safer Parties Together: One Voice’, Impact Research NZ, 2012). The
guidelines cover:
2.0
How concern for safer dance parties arose locally, nationally and
internationally
3.0
Dance party safety issues and how they might be managed
4.0
Preparation for a dance party
5.0
Hosting a dance party
6.0
Monitoring and evaluating a dance party
2 Safer dance parties: A local, national and international concern
Auckland is host to most of the larger dance parties, events and music festivals in the
country. The term dance party has been used here to include a variety of parties including
“raves” and alcohol free events for patrons under 18 years old. Dance parties typically
involve a venue with a large open space for dancing, DJs playing popular music, a charge for
admission and large numbers of mostly young patrons.
We see that Auckland young people (mostly 18-25 year olds) attempting to gain a balance
between ‘work’ and ‘free time’ are claiming night venues such as dance parties and large
musical events as important spaces to escape from their routine, meet new people and for
some patrons also assume new risks such as recreational use of drugs and excessive alcohol.
Many Auckland stakeholders are all concerned to respond to these issues realistically and
positively. These groups include venue managers, promoters, security companies and
3
service providers such as Police, Fire service and St John and community volunteer groups
such as Red Frogs peer support group along with local bodies (e.g. Auckland Council
Licensing and compliance staff), local and national politicians. Over recent years there has
been a focus on harm minimisation which is an approach involving a range of policies and
actions designed to limit the harms that result from drug use (NZ Drug Foundation, 2006)
and alcohol (ALAC, 2012). ‘Guidelines for Safe Dance Parties – The Big Book’ produced in
1999 by the Ministry of Health in New Zealand signalled the importance of the harm
minimisation approach and acknowledged there was some illegal drug use in the dance
scene and excessive alcohol use. The emphasis of the approach was to put on organisers a
duty of care for patrons attending events. The voluntary nature of the guidelines has meant
that adoption of them by the industry has been ad-hoc.
A need for co-ordination at local level was identified and Community Action Youth and
Drugs (CAYAD) was established throughout New Zealand. The Auckland Council has taken a
lead role through CAYAD in terms of initiating, supporting, coordinating and promoting
potential responses of concerned stakeholders in terms of safer dance party practices at
events. In 2008 the Auckland CAYAD site in collaboration with Downtown Police initiated
the Safer Dance Parties (SDP) project to reduce the harm that illicit drugs and alcohol have
on partygoers at dance parties, large musical festivals and events. They began by
researching strategies that were being used nationally and overseas to make dance parties
safer. Three strategies became the focus of the SDP project:
 Drug security boxes: lockable boxes for storing illegal drugs seized at dance events;
 Security search training: improving the effectiveness of the search procedures
through training;
 The utilisation of a safety net for partygoers through the presence of members of the
Red Frog peer support service.
In 2009 CAYAD reported that their strategies were meeting with early success, for example
venues were made aware that it was not okay to have high priced water and turn off cold
water in the bathrooms. This lack of accessible and affordable water increased the potential
of patrons being harmed by heat exhaustion and dehydration. Working with groups such as
Auckland Council Licensing Staff (DLA District Licensing Agency) led to closer monitoring of
the availability of water and food at dance parties. Security training has been strengthened
with the support of workshops and training booklets and integration of key concepts into
venue policies. CAYAD reported that venues who had received the training confiscated
more drugs than they had previously and that the drug security boxes were hailed as a
success. Promoters became interested in how to integrate the Red Frogs into dance parties,
building on the earlier success where they provided a safety net for university students
using alcohol and drugs during Orientation Week which resulted in fewer people needing
treatment by St John staff at venues. CAYAD is keen to build on this early success and is
keen to produce ‘Best Practice Guidelines for Safer Dance Parties’ based on local research
and international literature which is the focus of this guide. While our focus here is on safer
dance parties, we see issues highlighted and best practice are also relevant to large musical
festivals and events.
4
Safer Dance Parties an International Concern
Auckland is not alone in its concern for safer dance parties and we look internationally for
insight and potential guidance on these issues. From early twentieth century until the
1960s, dance halls were a popular venue for people to dance and socialise. Dance halls
eventually gave way to discothèques and nightclubs and then to the raves and dance parties
of today which have their own unique set of safety concerns (Reynolds, 1998). Social
gatherings of this nature are associated with problems such as drugs, alcohol, venue
crowding and violence (Giordano, 2008; Echols, 2010).
In Europe (including the United Kingdom) since the 1990’s there has been a growing
recognition of the importance of providing safer nightlife/party scenes for patrons and
many European cities have developed targeted responses to reduce the related identified
risks such as taking drugs, excessive alcohol and violence. Responses include developing a
range of tools to increase the partygoers’ awareness of the risks they take and to promote a
safer environment such as: drug information leaflets, chill out zones, drug-checking,
information on websites, safer dance guidelines, charters and labels. It appears that the
most efficient responses are based on local and integrated partnerships involving the
concerned stakeholders such as peer projects, prevention agencies, club owners, party
organisers, police and local authorities. At the European level, with the support from
European Union funding programmes, city and Non Government Organisations networks
have carried out practice sharing projects on safer nightlife issues and have produced useful
guidelines which are available to support local initiatives (Carlos, 2009).
In Australia numerous states have developed a code of practice for safer dance parties to
address their concerns. The State of Victoria provides a good example of a comprehensive
approach including planning, preparation and management of small to large indoor and
outdoor events ‘Code of Practice for running safer dance Parties’ (Department of Human
Services, State Government Victoria, 2012). The Code was developed to assist organisers of
dance parties and festivals to meet their legal requirements, government standards and
safety obligations by identifying and reducing health and safety risks to patrons. Risks to
dance party patrons have been identified and include recognising the effects from
continuous dancing, noise, raised body temperature and dehydration and substance abuse.
To minimise these risks, they suggest a range of health and safety measures be
implemented such as on-site first aid and medical care centrally located, provision of
drinking water, uninhibited access for emergency services, provision of security, plan for
crowd control, number of toilets in keeping with building code, entry and pass out policy as
well as establishing communication systems for staff, management and patrons.
In Canada (similar to Australia) numerous provinces and large cities have developed their
codes of practice for safer dance parties and passed by-laws to enforce safer dance
5
practices. For example the Calgary Police share similar concerns for dance party patrons to
those identified internationally such as drug and alcohol abuse, personal safety and hearing
concerns. They highlight some of the negative aspects associated with raves such as drug
possession and trafficking and physical and sexual assaults. Calgary implemented a new
dance party rave bylaw to protect the safety, health and welfare of its citizens including
people who attend raves. They consider a rave is legal if it complies with the following:

An Extended Dance Event Licence (Rave Licence) is clearly posted at the event.

A "quiet area" or "chill room" is available to get away from the music and dancing.

Security personnel are distinctively dressed and present at every exit and "quiet
area."

Emergency medical professionals are on hand.

Clean water taps are accessible, and free.

Ear plugs are available.

Noise outside of the event is minimal.
http://www.calgarypolice.ca/community-saferave.html
The Alberta Alcohol and Drug Abuse Commission (AADAC) conducted a qualitative study to
answer the broad research question, “What is the youth experience of the rave scene in
Alberta?” (AADAC, 2004). They found that Raves attract mainly middle-class people, in their
mid-teens to late-twenties. The average age of people at most of the rave events attended
for this study was 18 to 25 years. Participants identified the most important aspects of the
rave scene to them were the music and the vibe (feeling good and experiencing the music
through their bodies). The study looked at prevention and harm reduction in the rave
scene.
The researchers noted the actions ravers took to keep themselves and others safe while
using drugs, including the work of volunteer-run harm reduction groups in the scene. Most
ravers appear to be taking active steps to reduce the harm of their drug use. Some of the
general harm reduction guidelines they follow are: using drugs in moderation, but not
abusing them; researching substances before they try them; knowing the source and origin
of their drug; and planning their drug use rather than making spontaneous decisions.
Volunteer-run harm reduction groups have been active in Alberta, as in most other rave
locations across Canada and throughout the world. They provide information on how to use
drugs more safely, as well as on safer sex and ravers tend to be receptive. Ravers are
dismissive of information that they perceive as biased, that is, information that only talks
about the negative effects of drugs, or that uses “scare tactics.” The researchers concluded
that prevention and harm reduction strategies for youth at raves will be most effective if
they balance addressing concerns about drug use in the rave scene with acknowledging and
building on the positive aspects of this youth phenomenon.
6
In summary the literature tells us that the most efficient responses to safer dance party
concerns are based on local and integrated partnerships with key stakeholders whose
combined actions help minimise harm for patrons of dance parties. Codes of practice for
safer dance parties providing comprehensive and clear guidelines for all stakeholders
involved have been developed based on best practice at the time. Developing and
implementing by-laws to address local concerns about dance parties further protects the
public’s interests and helps to minimise the harm to patrons. It is important in developing
safer dance party guidelines to include the voice of the patrons, most of whom make it
safely through the night and get home. Patrons who suffer altered states as a result of drugs
and/or excessive alcohol are fortunate that in many venues positive strategies such as peer
support on site and chill out areas have been implemented. Young people are more
receptive to balanced information about how to use drugs more safely and safer sex – a
clear message for those promoting safer practices at dance parties.
3 Dance party safety issues
Dance parties are held in many different settings in the Auckland region: indoor, outdoor, in
licenced premises, nightclubs, warehouses and stadia. They are held on a regular basis or as
one-off events. Most dance party safety issues are common to all settings, though some are
setting-specific. The following safety issues are common to dance parties not only in
Auckland but world-wide and we learn from other countries’ experiences. This section is
divided into two parts: Part A: Venue/Promoter Issues and Part B: Patron Issues.
Suggestions of how to deal with issues raised below come mostly from: The Guidelines for
Safer Dance Parties: The Big Book (1999); The Code of Practice for Running Safer Dance
Parties (2004); The Guidelines for Safer Dance Parties (2006).
3.1 Venue/Promoter Issues
Temperature control and ventilation
The issue of venue temperature and humidity control should be taken seriously. High
temperatures and stuffy or smoky air can lead to problems at dance parties like heat-stroke
(which can be fatal), dehydration and exhaustion.
Ventilation systems should be in good working order and appropriate to the type of venue
and event. Patrons should have access to a chill-out area, where they can rest and cool
down. In smaller venues it may not be possible to provide a separate chill-out area; if this is
the case venue operators should ensure that the venue is kept cooler to prevent dancers
from overheating.
Organisers of outdoor events may need to provide for patrons getting exposed to the cold if
outdoors, or suffering from heatstroke and dehydration inside marquees. Adequate
ventilation and heating systems should be deployed for the conditions and type of venue.
7
Overcrowding issues
Overcrowding of venues is dangerous and lessens the enjoyment of those present. Steps
should be taken to ensure that the maximum capacity of a venue is not exceeded including
keeping an accurate record of the number of people present at the event for example a till,
clicker or finite number of ticket sales. Operators should ensure that localised overcrowding,
including in chill out areas (too many people in the chill out zone will defeat its purpose),
does not occur and should take steps to deal with any overcrowding that may occur quickly.
Availability of cool drinking water
Having cool drinking water available for patrons is a big issue not to be overlooked. Cool
drinking water is critical in the dance party environment to prevent heat exhaustion and
dehydration which is associated with prolonged and vigorous dancing associated with the
consumption of large amounts of alcohol and/or drugs.
The provision of food
New Zealand venue operators are obligated to provide food and drink under the Host
Responsibility Policy (Auckland Council, 2012). It is important, when providing food, to
provide safe food and that the local Council Environmental Health Officer should be
consulted.
Noise
Patrons love to party (and not go deaf) and they are not responsible for the noise level at
their dance party of choice. That lies with the venues and promoters who have
responsibility to meet their legal responsibilities to patrons and all staff associated with the
event.
Strobes and lasers
Strobes and lasers add to party atmosphere. For some patrons flickering lights may induce
epileptic seizures.
The provision of safe transport options
Patrons getting home safely can be an issue especially if they are under the influence of
alcohol and drugs. Under the Host Responsibility Policy, venue operators are obliged to
provide safe transport options for patrons. Promoters should ensure there is adequate
parking space available for cars, or consider providing transport if the event is a long way
from taxi services or public transport. The provision of transport to and from the event can
minimise traffic and parking problems and minimise risks associated with people driving
while under the influence or driving while very tired.
8
3.2 Venue health and safety issues
Toilets
Toilet areas can present a safety issue for patrons, for example when the cold water is
turned off and they cannot refill water bottles and if toilets are used as a site for taking
drugs.
Male and female toilets should be separate and have distance between them and also be
monitored by security; this reduces the risk of sexual assault. Sexual assaults often happen
when consent and non consent is blurred because of alcohol and or drugs. Reduce the
chance of this happening, especially around disabled toilets where there is more internal
space.
Most Guidelines for Safer Dance Parties recommend the provision of adequate toilet
facilities for the number of people expected at the event. Venue operators should consider
hiring portable toilets if there are not enough toilets available at the venue. Venue
operators should ensure that toilets/portaloos are well lit, easily accessible and in view of
security; clean and functional for the entire length of the event; they should be monitored
regularly and sanitary disposal facilities should be provided in toilets. Operators should
consider providing sharps disposal bins in toilets for the safe disposal of needles and
syringes.
First Aid/medical support
Inevitably where there are large crowds of people close together on a dance floor/arena
incidents can happen ranging from minor to serious. There should be a dedicated First-Aid
location (a First-Aid tent is ideal for outdoor venues) at the dance party venue. This should
be away from the main thoroughfare, well lit and accessible from outside the venue and
easily identifiable/located.
Exits
Venue operators should ensure environmental hazards are minimised. For example, exits
should be clearly identified, well lit, easily located, and kept clear on both sides of the exit
door. Doors should be able to be opened without a key. Access to dangerous sites (such as
balconies/speaker boxes) should be restricted. Operators should ensure that all spaces
within the event environment are monitored regularly, including the perimeter and that
electrical systems are checked for safe operation. Operators should provide bins and
regularly remove broken glass and rubbish and ensure visibility is adequate at all times by
providing adequate lighting and limiting the use of smoke machines, especially in
basements. Finally, all thoroughfares should be kept clear at all times.
9
Coordination with emergency services
When an emergency happens patrons need to be guided to safety. The literature on safety
issues at dance parties includes the provision for adequate access, communication and
coordination with emergency services.
Venue operators should ensure that emergency services are aware of event details,
including the exact location of the venue, venue access and adequate water supply. The
promoter or venue operator, or someone with delegated authority, must be present at all
times during the event, and be easily contacted by the police and other emergency services.
Alcohol related issues
Issues surrounding the consumption of alcohol at dance party venues include intoxication.
Intoxicated people can become violent, or be victimised or assaulted, and also suffer
dehydration.
Some Guidelines for Safer Dance Parties contain a recommendation to post advice and
warnings for patrons about the use of alcohol and drugs.
Other suggestions include establishing a protocol for the management of patrons who arrive
intoxicated by alcohol or other drugs. They suggest posting the ‘standard of conduct’ that is
expected, at entry points to the venue, and the exclusion of intoxicated persons and putting
them in a place of safety.
Drug related issues
Problems with the use of illegal drugs at dance party venues include patrons becoming
paranoid, anxious, disorientated, dehydrated or becoming the victims of exploitation or
violence.
People who inject drugs are at high risk of transmitting blood-borne virus infections if they
share injecting equipment. The provision of disposal bins will provide a safe method of
disposal and reduce the chance of accidental needle-stick injury during the event.
Wider community harm minimisation strategy involves supply reduction: disrupting the
manufacture and supply of substances deemed harmful; demand reduction: lowering public
demand through things like school programmes; and environmental responses that aim to
assist people using drugs to do so in the safest possible manner (Hume Health, 2012).
10
3.3 Patron Issues
Keeping personal property secure
Patrons need somewhere to securely to leave belongings. A secure bag-check area should
be provided for people to safely store personal belongings. This also allows them to leave
jackets in a secure location so they do not become overheated.
Advice for dance party patrons using alcohol and/or drugs

Look after your friends. Consider having one person in a group who is not drinking
alcohol or taking anything else.

Use the chill out area to rehydrate and recuperate. Drink about 600 millilitres of
water an hour (approximately one H2GO bottle or similar) to keep hydrated when
you’re dancing.

If friends become intoxicated or experience an altered state from taking drugs take
them to the chill out area that has peer support like Red Frogs, who will support
them to sober up or seek medical help from St John if needed, who will be onsite.
Don’t dump friends in the chill out area and consider giving Red Frogs your cell
phone number and share responsibility for looking after them.

Always watch your drink. Someone could slip some powder or a tablet into it without
you knowing.

Avoid mixing drugs, and mixing drugs and alcohol. They can cause unexpected and
sometimes serious health problems, and some really unpleasant side effects.

Drinking water is especially important for people taking Ecstasy. Water is not an
antidote to Ecstacy. Too much water is as dangerous as too little. Excess water
consumption called Hyponatremia. Advice to patrons is to sip small quantities of
water throughout the night and not to skull huge amounts of water in one go.

Be aware that the decisions made while you’re drunk or stoned (like who you get a
ride home with), might not be safe or rational. Have things worked out before you
head out for the night.
11
4 Preparation for a dance party
Many issues must be addressed before a dance party can proceed, such as coordination
with other services to ensure a smooth running, safe event, attaining sale-of-alcohol
licences, the provision of an alcohol management plan and compliance with the Sale of
Liquor Act (1989). For those wishing to host a dance party in the Auckland region, the
process begins with consultation, cooperation and coordination with other services. The
Ministry of Health’s Guidelines for Safer Dance Parties: The Big Book (1999) and the Alcohol
Advisory Council’s Guidelines for Managing Alcohol at Large Events (2010) provide excellent
guidelines for hosting these events in a New Zealand setting and which services to
coordinate with. The following services should be included in the planning stage when
hosting a dance party.
Coordination with other services
The following groups and services support dance parties and should be part of the
coordinated planning process:
Promoters and Venue

The event promoter

The event manager

The event licensee(s)

Venue operator/manager
Local Council and Community

The Local District Licensing Authority (DLA) Licensing Inspector

A Council health protection/promotion officer

Representatives from the local community
Service providers

NZ Police (including the Alcohol Harm Reduction Officer)

NZ Fire Services

St John

Security companies
Community peer support groups

Red Frogs
12
4.1 Venue Managers in conjunction with Promoters
Venue host responsibility
All licenced premises within the Auckland Region are required to have a written Host
Responsibility Policy. This policy should be made available to all staff and displayed in some
form at the venue for both patrons and staff. It is also required by Auckland Council as part
of any Liquor Licence, including the Special Licence. To create a Host Responsibility Policy
that meets the requirements of the Sale of Liquor Act (1989) venue operators must address
seven points, including the sale of alcohol to minors, dealing with intoxicated patrons, the
provision of food, non-alcoholic beverages and low alcohol beverages, safe transport
options and liquor promotions.
Alcohol licences
To provide alcohol at a dance party, venue operators will need to have an alcohol
management plan (AMP) and a Special Licence if the premise is not licenced or the licence
does not cover the hours the dance party will go to. They will also need to provide details as
to how the AMP will comply with the Sale of Liquor Act (1989). An alcohol management plan
(AMP) describes alcohol sale, supply and risk management, while the Sale of Liquor Act
(SoLA) is an Act to reform the law relating to the sale of liquor to the public. The Special
Licence has many conditions that must be met before alcohol can be sold at an event. The
Auckland Council website provides an excellent guide through the process.
4.2 Venue operators
Venue operators should be included in the planning stage to help plan for the following
issues:





Fire safety
Security
First Aid/Medical
Venue staff trained in safety and emergency procedures
Plan for dealing with dehydration, heat exhaustion and heat stroke, problems
associated with excessive alcohol and paranoia; disorientation and anxiety (often
associated with the use of dance drugs).
Local community and council
Event organisers should plan events in conjunction with the local community and council to
minimise community disruption and ensure statutory regulations, council by-laws and
occupational health and safety regulations are met. Consider making a contact number
available for the public to find out more about the event. Consider obtaining feedback from
13
the community and relevant agencies following the event. Evaluation may be useful for
organising future events.
Council contacts are listed under the Local Government Services at the front of the BLUE
PAGES of your local telephone directory. Councils can provide advice on who to contact
regarding Environmental Health regulations and District Licensing Authorities.
Some promoters may not be aware of their statutory responsibilities and moral duty of care;
it is their responsibility to abide by all relevant regulations. Promoters must be up-to-date
on relevant issues, such as increased demand for the event leading to overcrowding, or
building work at the venue causing a hazard.
4.3 Services
Prior to the event, venue organisers should consult with emergency services such as Police,
the Fire Service and the Ambulance Service. Vehicle access to the site, access to the building
and communications with management and security should be finalised beforehand.
Ensure that emergency services are aware of event details, including the exact location of
the venue. In the case of an emergency at the event, dial 111 for attendance by emergency
services.
NZ Police
The NZ Police provide a liaison service for event organisers. Promoters should contact the
local police early to discuss planning and event details. The police can assist with advice on:





Minimising community disruption;
Organising crowd control and providing advice on security arrangements;
Establishing procedures for police attendance, and in what circumstances searches
and seizures might take place;
Backing up security arrangements if required;
Securing overall safety of patrons.
Venue operators should formulate a policy on searching patrons, developed with advice
from the police, and the promoter or venue operator, or someone with delegated authority,
must be present at all times during the event, and be easily contacted by the police and
other emergency services. In addition the Auckland District Alcohol Harm Reduction Unit is
available to discuss matters with. The Unit is based out of the Council Building on Graham
Street, Auckland City.
NZ Fire Service
The NZ Fire Service operates a liaison service to coordinate with event organisers. The fire
service should be contacted prior to the event. Separate fire safety requirements should be
14
checked for outdoor events. The fire service can provide supporting services and
information on:





Fire safety regulations, and how to make sure that the event complies;
Requirements for fire exits and escapes, particularly important in temporary venues;
Maximum venue capacities;
Access – where, in the event of emergencies, the service can gain entry to the venue.
This is important for both vehicles and fire-fighters;
Checking that the water supply is sufficient for fire-fighting. This is particularly
important for temporary and outdoor venues.
St John
By having effective medical services at your event, you can minimize risks and ensure people
get immediate medical attention if they need it. St John (2012) provide the following tips for
event organisers:






Large crowds create the potential for injury;
Any event with alcohol has a higher risk of injury;
Weather can have a major impact;
Certain types of events have much higher risk than others;
St John can provide high quality medical, first aid and ambulance services for any
event;
St John can help you to plan medical coverage at a level appropriate for your event.
Security companies
The security company contracted to your event should be present during the consultation
process to ensure they are aware of all issues and potential problems. They should be
trained in drug search procedures and drug box procedures.
Community peer support at venues
Red Frogs
The Red Frog Chaplaincy Network is a volunteer, not-for-profit organisation that provides support
for patrons at dance parties. If you are interested in Red Frogs providing a service at your event
please contact [email protected]
15
5 Hosting a safer dance party
The guidelines below highlighting best practice for safer dance parties have been drawn
from five Safer-dance party guidelines/codes of practice and the ALAC Guidelines produced
in New Zealand and Australia between 1996 and 2010 and were designed to ensure that
dance parties are run safely while still being enjoyable for patrons to attend. The practices
are also in-keeping with the Ministry of Health ‘National Drug Policy 2007-2012’ and adhere
to the principle of ‘harm-minimisation’.
5.1 Host responsibility
The venue abides by a ‘Host Responsibility Policy’ that covers legal obligations which is easily
visible to staff and patrons.
All licenced premises within the Auckland Region are required to have a written Host
Responsibility Policy. This policy should be made available to all staff and displayed in some
form for both patrons and staff. It is also required by Auckland Council as part of a Liquor
Licence (Host Responsibility Policy, 2012).
The five strategies of host responsibility are: the provision and promotion of substantial
food; the provision and promotion of non-alcoholic and low alcohol beverages, free drinking
water is becoming expected; serving of alcohol with care and responsibility; identification
of, and responsible approaches to dealing with, intoxicated and underage people; and the
arrangement of safe transport options.
5.2 Communications
The venue operator/manager has a communication plan that enables them to maintain
order before, during and upon exiting the event.
Plan how staff and patrons will be communicated with in the event of an emergency.
Communication for staff should be provided via headsets. Security staff must be able to
communicate with management, first aid and each other.
5.3 Trained venue staff
Venue staff provide a professional, safe and enjoyable environment.
Venue staff (including bar staff and catering staff) are trained in their allocated roles and
responsibilities and know what to do in case of emergencies to ensure the safety of
themselves and patrons. Venue staff can recognise intoxicated and stoned patrons and
know how to appropriately respond to them. All venue staff help patrons to identify chill out
areas and drinking water and they care for the patrons.
16
5.4 On to it security staff
There is enough security staff for the size of the event, they are familiar with the venue and
have been trained to a high industry standard that enables them to work effectively within
the law and common sense. They demonstrate understanding of the need for good event
security balanced with the aim of providing a good atmosphere for patrons. Security/door
staff have a plan to control entry and know how to conduct drug searches keeping within the
law. They know about zero-tolerance policy in relation to drugs and have knowledge of
seizure and disposal policy. Security staff know how to appropriately deal with intoxicated or
stone patrons. Security staff understands duty of care of patrons, in particular vulnerable
young women.
Drug search policy
Under the guidelines of harm-minimisation, efforts are made to remove drugs from the
dance party by searching patrons before they enter a venue. Security staff at all entry
points to the venue know to request patrons to voluntarily agree to bag and pocket checks
and to ask patrons to remove their jackets to facilitate pocket searches.
The literature reports “search as a condition of entry” being adopted by some venues in
Auckland. Reports from the NZ Police (2010) highlight the importance of operating the
search as a "condition" of entry policy in conjunction with the use of drug safety deposit
boxes, as any drugs found during a search then need to be stored safely and delivered into
the custody of the NZ Police. If the drugs are stored safely in the drug safety deposit box
Police will pick up the drugs. Under the harm-minimisation policy it is necessary to secure
the drugs to prevent another person committing an offence with them (NZ Police, 2010).
Drug Safety Deposit Boxes
Security staff should know the location of the drug boxes and use the correct procedures and
documentation. They have undergone the training package developed by Community Action
on Youth and Drugs (CAYAD) and the Police ‘Proactive Licensing Unit, Downtown’ now the
Alcohol Harm Reduction Unit.
Drug safety deposit boxes are secure, lockable, metal bins used to store and transport drugs
that have been confiscated at dance party venues. Once a controlled substance has been
deposited in the drug safety deposit box, it becomes property of the NZ Police. Reports from
the NZ Police (2010) indicate substantial amounts of controlled substances are being seized
at entry points to dance venues and deposited in secure drug bins for disposal.
Drug safety deposit boxes were developed by the Liquor Licensing and Public Entertainment
Trade in the UK, where they were recommended in national best-practice guidelines (NZ
Police, 2010).
17
A code of practice (Police Guidelines for Drug Boxes, 2010), prepared by the NZ Police, is
provided to venues with each new drug safety deposit box; the code of practice is to be kept
along side the drug box. There is also a mobile Drug safety Deposit Box that is available from
Police for venues that do not have their own. This is free and is a great alternative to
purchasing your own, contact the Police Alcohol Harm Reduction Unit for this mobile drug
safety deposit box.
Before venue staff can deposit a confiscated substance in a drug safety deposit box, they
must record the details of the deposit in a drug record book. The venue should provide the
drug record book and keep it up-to-date, including date, time, location, event, description,
and action. That is, when, where, how and what was confiscated (NZ Police, 2010).
Confiscated drugs should also be sealed in a police exhibit evidence bag (if available
otherwise ziplocks work just fine) before being put into the drug safety deposit box.
5.5 Fire Safety
The venue has a trained Fire Safety Officer, or someone who can operate in that capacity,
who is present at all times. Venue staff and security staff know their roles in case of fire in
order to ensure the safe exit of patrons and themselves.
For both insurance and legal reasons it is required that event organisers have
adequate fire safety measures in place. Some aspects of fire safety law fall under the
jurisdiction of the New Zealand Fire Service. Their Fire Safety Officers may be involved in the
inspection process if special evacuation procedures are required (Organising an Event,
2012).
5.6 First Aid/medical
There is the right ratio of qualified first aid staff to the size of the venue and they have
sufficient equipment to ensure that patrons receive the care they need. There is a dedicated
First-Aid location that is away from the main thoroughfare, well lit and accessible from
outside the venue, as an ambulance/ambulance officer should be able to access the venue
and reach the First-Aid location freely (without going through the crowd). The First-Aid
location should be easily identifiable for patrons.
Dance events must be covered by adequate numbers of trained first aid personnel. Check
with the Red Cross, St John’s Ambulance or your local ambulance service for information
about how many first aid staff will be needed at your event.
Organisations like the St John’s Ambulance and Red Cross can be hired to provide first aid
support to events (they can guide as to how many personnel and what equipment is
required depending on the size of the event), and can also provide training to other
18
members of your team before the event. The Guidelines for Safe Dance Parties: The Big
Book (1999) summarise the first-aid training that event staff should have.




All first aid staff should have a current certificate;
First aid staff should be able to recognise and give treatment to people with drugrelated medical problems;
Do not assume that all first aid certificate holders are familiar with symptoms and
problems associated with drug use;
A joint briefing of all staff involved in the event can go a long way to making sure
that the event runs as smoothly as possible.
5.7 Peer support for patrons: Red Frogs community volunteers
Red Frogs have been invited to the venue prior to the dance party and know what to expect
and feel supported to work within the agreed limits of providing peer support for patrons.
Venue managers and promoters may consider including Red Frogs as part of their ‘duty of
care’ for patrons. The Red Frogs originated in Australia in 1997 as a volunteer peer support
group to assist school leavers attending end of year celebrations. The Red Frogs in New
Zealand began in 2006 in the tertiary environment in cooperation with the LIFE Church. The
Red Frog crew can be found in Auckland, Hamilton, Wellington, Christchurch, Dunedin,
Invercargill and Palmerston North supporting all the major universities and student halls in
these cities (Red Frogs, 2012).
The Red Frogs are usually situated within a venue chill out areas and provide free water,
icey pops and food as well as peer support for patrons generally and to those who are in
altered states due to excessive drugs and/or alcohol. The Red Frogs will escort people to St
John if it is deemed that they are in need of first aid or medical assistance. They also reduce
the burden placed on St John by dealing with low-level intoxication-related incidents. The
Red Frogs also set up stations outside events before and after the event, for people who are
too intoxicated to be allowed inside, or for people who have been ejected from the venue
for being too intoxicated.
The Red Frogs are a volunteer organisation that provides peer support for patrons at dance
parties. If you wish to use their service contact [email protected]
5.8 Environmental factors
The venue operator/manager ensures that basic environmental safety is met. Facilities like
toilets are safe for use and equipment like lights and smoke machines are set up in a way
that they do not pose a risk to patrons.
19
Toilets
Patrons feel safe when using the toilets.
There are enough toilets for the size of the crowd (in keeping with building regulations and
event guidelines) are maintained to a sanitary level and located in an area that is safe for
use and patrolled by security.
There is information on how many toilets to provide for an outdoor event in Organising an
Event: Guide and Application Form (2012, p6).
Overcrowding
The venue operator/manager has made sure that the venue capacity is not exceeded by
ensuring designated staff closely monitor the fluctuating crowd size (numbers entering and
exiting). The venue operator/manager has implemented the crowd management plan to
ensure areas like the chill out zone and toilets do not become overcrowded.
To ensure the maximum overall capacity of a venue is not exceeded a till, clicker, or finite
number of ticket sales can be used to record and control the number of patrons entering a
venue. The number of patrons exiting the event should be monitored and if there is a queue
waiting to come in then that also should be monitored.
Ticket numbers must be adjusted to include any guest or VIP passes within the capacity
specified for the venue. This will enable you to keep an accurate record of the total number
of people inside. Ensure that no localised overcrowding occurs. Thoroughfares (including
stairs and landings) can become congregational areas, causing problems if people have to
leave quickly. Deal with any overcrowding in chill-out spaces quickly. Too many people in
these areas will defeat the purpose of having a space to relax in.
Ventilation and temperature control
Venue managers and organisers ensure that the venue has adequate ventilation and
patron’s safety is not compromised.
There will be a higher demand on ventilator machinery if equipment like smoke machines
are used. Indoor venues need to be ventilated to keep the temperature down and provide
fresh air; outdoor venues need to provide heated areas for patrons to warm up in.
Provision of cool drinking water
Patrons have free, easily accessible cool drinkable water at all times. Cold water supplies are
never turned off.
20
Signage for water is clearly visible to patrons and advice to sip rather than gulp is provided.
Patrons are encouraged to consume 500 -600 ml of water per hour of dancing.
Noise
Promoters and venue managers fulfil their legal responsibilities with regard to noise control.
Ear plugs are available to staff and patrons who want them.
Keep within the legal limits of noise control. Excessive noise over a sustained period can
cause harm to patrons and result in loss of hearing. Event organisers should consider
providing information about hearing protection in pre-event advertising and ticketing.
Strobes and Lasers
Patrons are made aware of the potential harm to their health of strobes and lasers.
The flickering effect of strobe lighting can induce epileptic seizures in some people. Signage
outside dance areas should advise patrons of strobe lighting. Event organisers should
consider providing information about strobe lighting in pre-event advertising and ticketing.
Lasers can only be used for a short time due to the potential to damage eyes and skin.
There are legal requirements to be followed regarding fire-works at public events.
Chill-out-zones
Patrons are aware that there is at least one chill out zone to escape the noise and heat of the
dance party and they have a chance to rest and rehydrate.
A chill out zone is quieter and cooler than the main dance zone (or should be warm if an
outdoor event) with water indicated by prominent signage and information about drugs
available. The chill out zone should be located near, but not within, the area reserved for St
John and clearly identifiable from the main party area.
Pass-outs
Patrons when appropriate are provided with pass outs.
A ‘pass-out’ system lets patrons leave a large event and return at a later time having
potentially rested. A pass-out system may not be feasible for smaller licenced venues and
nightclubs. Pass-outs are sometimes risky as they allow patrons to pre load again from
alcohol outside the venue.
21
Transport
There is sufficient transport provided to get patrons to and from the event safely.
Dance party organisers should ensure, ahead of time, that there is sufficient transport
provided to get patrons to and from the event safely. Provision of transport for intoxicated
young women to get home should be ensured. The venue should provide parking,
coordinate with a taxi company for a taxi service to be provided and if possible, the event
should be accessible by bus.
5.9 Under 18 events
All under 18 events should be alcohol and smoke free. Pass-outs are not recommended for
this age group, however a chill out zone in the venue or an outside area, should be provided
to enable rest from excessive noise and heat and a chance to rehydrate. A hotline or contact
number or website should be available for parents to communicate with event organisers
regarding details of the event. Facilities for patrons to telephone from the event should be
made available. To minimise the harm of drugs to patrons peer education groups should be
encouraged to attend. Events should finish at a time early enough for patrons to get public
transport home. Music should be played at a lower volume than adult dance parties.
Organisers should be aware that there is a high risk for alcohol preloading by some young
people, as under-18 year olds cannot buy alcohol once inside the venue. Young people who
arrive at a venue intoxicated or under the influence of drugs should be invited to go to the
chill out zone where they can sober up and can be monitored until they can either safely
join the party or alternative arrangements are made for their safe return home.
5.10 Outdoor events
Organisers of outdoor events need to ensure that there is an adequate water supply, both
for drinking and in the case of an emergency; that there are sufficient toilets provided in an
accessible area; that there are effective communications in place; that there are sufficient
first aid stations to cover the area and that there is an emergency management plan in
place. A waste management plan is essential to prevent the build up of waste on site which
can lead to issues such as safety hazards, and odours. There is shelter provided to protect
staff and patrons from the elements.
When events are held in rural and remote areas it is essential that emergency services are
notified of the exact location of the site and the safest and quickest route there. Of note in
rural areas is the security on the perimeter needs to be effective as sexual assaults can
happen outside the environs in paddocks, vineyards etc. Consider lighting up environs to
deter this from happening.
22
6
Dance party monitoring and evaluation guidelines
Groups and services to be coordinated monitoring checklist
Groups
Sub- groups
Promoters and Venue
The event promoter
Contact (Name & Notified
Date)
Tasks/&
plans
Completed
The event manager
The event licensee(s)
Venue operator/manager
Local Council and
Community
The Local District Licensing Authority
(DLA) Licensing Inspector
A Council health
protection/promotion officer
Representatives from the local
community
Service providers
NZ Police (including the Alcohol
Harm Reduction Officer)
NZ Fire Services
St John
Security companies
Community peer
support groups
Red Frogs
23
Promoters and Venue Managers monitoring
Who
What
Venue host
responsibility policy
Host Responsibility Policy in keeping the by-laws is written
Date and sign
when
completed
Policy available to staff and patrons
Venue alcohol licenses
including special
licenses.
Have an alcohol management plan (AMP) and a Special
Licence.
Provide details as to how the AMP will comply with the
Sale of Liquor Act (1989).
Obtain a special licence if required.
Local council and
community
Plan event in conjunction with the local community and
council to minimise community disruption and ensure
statutory regulations, council by-laws.
Ensure occupational health and safety regulations are
met.
Services contacted and
plan agreed to
Police
Fire service
St John
Red Frogs
Service access finalised
Finalise vehicle access to the site, access to the building
and communications with management and security.
Emergency services are aware of event details, including
the exact location of the venue.
Emergency evacuation
plan agreed to
Plan written and agreed to – everyone knows what to do
in an emergency
Security company
Security company contracted to your event is consulted
about any potential problems and trained in drug search
procedures and drug box procedures.
There are enough well trained security staff for the size of
the event.
There is a plan to control entry and know how to conduct
drug searches keeping within the law.
24
Security staff knows how to appropriately deal with
intoxicated or stoned patrons. Security staff understands
duty of care of patrons, in particular vulnerable young
women.
Communications
There is a communication plan that enables event
operators to maintain order before, during and exiting the
event.
A plan for how staff and patrons will be communicated
with in the event of an emergency is in place.
Trained venue staff
Venue staff (including bar staff and catering staff) have
been trained in their allocated roles and responsibilities
and know what to do in case of emergencies to ensure the
safety of themselves and patrons.
Venue staff can recognise intoxicated and stoned patrons
and know how to appropriately respond to them. All
venue staff help patrons to identify chill out areas and
drinking water – they care for the patrons.
Fire Safety
The Fire Safety Officer has been appointed, or someone
who can operate in that capacity has been appointed and
will be present at all times.
Venue staff and security staff have been trained in
emergency procedures in case of fire.
First Aid/medical
There is the right ratio of qualified first aid staff to the size
of the venue and they have sufficient equipment to
ensure that patrons receive the care they need.
There is a dedicated First-Aid location that is away from
the main thoroughfare, well lit and accessible from
outside the venue, as an ambulance/ambulance officer
should be able to access the venue and reach the First-Aid
location freely (without going through the crowd).
25
Environmental factors
The venue operator/manger ensures that basic environmental safety is met. Facilities like
toilets are safe for use and equipment like lights and smoke machines are set up in a way
that they do not pose a risk to patrons.
Item
Action
Toilets
There are enough toilets for the size of the crowd (in keeping
with building regulations and event guidelines).
Check
Toilets are maintained to a sanitary level and located in an area
that is safe for use and patrolled by security.
Overcrowding
The venue operator/manager has made sure that the venue
capacity is not exceeded by ensuring designated staff closely
monitor the fluctuating crowd size (numbers entering and
exiting).
The venue operator/manager has implemented the crowd
management plan to ensure areas like the chill out zone and
toilets do not become overcrowded.
To ensure the maximum overall capacity of a venue is not
exceeded a till, clicker, or finite number of ticket sales can be
used to record and control the number of patrons entering a
venue.
Ticket numbers must be adjusted to include any guest or VIP
passes within the capacity specified for the venue. This will
enable you to keep an accurate record of the total number of
people inside.
Ventalisation and
temperature
Venue managers and organisers ensure that the venue has
adequate ventilation and patron’s safety is not compromised.
Provision of cool
drinking water
Patrons have free, easily accessible cool drinkable water at all
times. Cold water supplies are never turned off.
Signage for water is clearly visible to patrons and advice to sip
rather than gulp is provided. Patrons are encouraged to consume
500 -600 ml of water per hour of dancing.
Noise
Promoters and venue managers fulfil their legal responsibilities
with regard to noise control. Ear plugs are available to staff and
patrons who want them.
26
Event organisers should consider providing information about
hearing protection in pre-event advertising and ticketing.
Strobes and lights
Patrons are made aware of the potential harm to their health of
strobes and lasers. The flickering effect of strobe lighting can
induce epileptic seizures in some people.
Chill out zones
A chill out zone is quieter and cooler than the main dance zone
(or should be warm if an outdoor event) with water indicated by
prominent signage and information about drugs available. The
chill out zone should be located near, but not within, the area
reserved for St John.
Pass outs
Patrons when appropriate are provided with pass outs.
Transport
There is sufficient transport provided to get patrons to and from
the event safely.
Under 18 Events
All under 18 events should be alcohol and smoke free.
Pass-outs are not recommended for this age group, however a
chill out zone in the venue or an outside area, should be
provided to enable rest from excessive noise and heat and a
chance to rehydrate.
A hotline or contact number should be available for parents to
communicate with event organisers regarding details of the
event. Facilities for patrons to telephone from the event should
be made available.
To minimise the harm of drugs to patrons peer education groups
should be encouraged to attend.
Events should finish at a time earlier enough for patrons to get
public transport home
Outdoor events
Organisers of outdoor events need to ensure that there is an
adequate water supply, both for drinking and in the case of an
emergency; that there are sufficient toilets provided in an
accessible area; that there are effective communications in
place; that there are sufficient first aid stations to cover the area
and that there is an emergency management plan in place. A
waste management plan is essential to prevent the build up of
waste on site which can lead to e.g. safety hazards, and odours.
There is shelter provided to protect staff and patrons from the
elements.
27
7 Services Monitoring events
We recommend that each stakeholder group conduct a post evaluation:
NZ Police records and incident reports: the police keep record of the number of arrests, and
drug confiscations at an event. They have access to security company reports on the drugs
confiscated at events and drug box contents.
St John incident reports: St John report on the number and type of injuries they treat at
events. Type of injuries include drug and alcohol related incidents (e.g. overdose) and nondrug or alcohol related injuries (e.g. blisters, fainting or sprained ankles).
NZ Fire Service: the Fire Service participates in an advisory capacity when an event is at the
planning stage.
Red Frogs: the Red Frogs are reporting the number of people that they see and the type of
incidents they treat/deal with at events they attend.
Security companies: security staff confiscates drugs at point-of-entry searches into events
and undertake ongoing searches at the venue. Their reports include up-to-date notifications
of the intoxication level of patrons.
Auckland Council reports and records: Auckland Council keeps records of the type of
venues being used for events, venue capacities, type of neighbourhood and sensitivity to
noise. They also keep a history of venue operators and event organisers.
CAYAD: serves in the role of a coordinating group. They have access to a variety of records,
which may assist in evaluating effectiveness of the minimisation of harm strategies.
Liquor licencing: reports and number of special licences will provide useful information.
28
8 Post Event Evaluation
We recommend that the venue manager and promoter conduct a post evaluation of the
overall event taking into consideration the service monitoring reports where available.
We recommend that the evaluation is kept simple by answering the following questions
1) What went well?
2) List areas of concern and possible solutions
3) What would you do differently next time?
29
9 References
Alberta Alcohol and Drug Abuse Commission. (2004). Understanding the youth and young
adult perspective of raving in Alberta (Summary report). Edmonton, Alberta, Canada:
Author. September 2004
Alcohol Advisory Council (ALAC) of New Zealand. (2010). Guidelines for managing alcohol at
large events. http://www.alac.org.nz/sites/default/files/ALAC_Events_Guidelines_web.pdf
Charlois IT (2009) Safer Nightlife in Europe 5th Meeting EXASS Network Budapest, Hungary,
Pompidou group council Europe
http://www.we.int/t/dg3/pompidou/source/Activities/EXASS/GuideSaferNightlife_print_en.
pdt
Community Action on Youth and Drugs (CAYAD), 2012. Retrieved 2012
http://www.cayad.org.nz/images/docs/litmus-report.pdf
Community Action on Youth and Drugs (CAYAD), 2010. Auckland City CAYAD Report: Deep,
Hard and Funky.
Code of practice for running safer dance parties. (2004). Department of Human Services,
Drugs Policy and Services Branch. Melbourne: Government of Victoria, Australia.
Echols, A. (2010). Hot Stuff: Disco and the Remaking of American Culture. W. W. Norton.
Giordano, R.G. (2008). Satan in the Dance Hall: The Rev. John Roach Straton, Social Dancing,
and
Morality in 1920s New York City. Scarecrow Press.
Guidelines for Dance Parties. (1998). New South Wales Government.
http://www.dlg.nsw.gov.au/DLG/Documents/information/dance.pdf
Guidelines for Safer Dance Parties. (2006). Drug & Alcohol Services South Australia and
South Australia Police. Adelaide: Government of South Australia.
Guidelines for Safer Dance Parties: The Big Book. (1999). Ministry of Health. Wellington,
New Zealand.
Host Responsibility Policy. Auckland Council, accessed 2012, retrieved from
http://www.aucklandcouncil.govt.nz/EN/licencesregulations/liquor/Pages/bearesponsibleh
ost.aspx#host
Hume Health. Harm minimisation.
http://www.humehealth.com.au/haod/browse.asp?page=351
30
Information sheet for special licence (for premises). Auckland Council, accessed 2012, from
http://www.aucklandcouncil.govt.nz/SiteCollectionDocuments/services/licencing/SpecialLic
encepremises.pdf
National Protocols for Conducting Safer Dance Parties. (1996). Guidelines prepared by the
South Australian Police Department, the Drug and Alcohol Services Council of South
Australia, and the Dance Music Industry of Australia. Adelaide.
New Zealand Drug Foundation. (2006). Harm minimisation.
http://www.drugfoundation.org.nz/harm-minimisation
NZ Police (2010). 47 NZ Police Report forms. Drug related reports from Auckland venues
2009-2010.
Organising an Event: Guide and Application Form. Gisborne District Council. Website
Accessed 2012
http://www.gdc.govt.nz/assets/Files/EnvHealth/Orgainising-an-Event-Guide-andApplication.pdf
Police Guidelines for Drug Box ( 2010). 8 point guidelines, NZ Police.
Red Frogs, 2012. http://www.redfrogs.com.au/universities/new-zealand/what-we-do
Reynolds, S. (1998). Energy Flash: A Journey Through Rave Music and Dance Culture. Picador
Safer Dance Parties Project. (Year). Community Action on Youth And Drugs (CAYAD).
Auckland City Council.
Sale of Liquor Act (1989). Accessed 2012, retrieved from
http://www.legislation.govt.nz/act/public/1989/0063/latest/DLM165116.html
St Johns. Accessed 2012, retrieved from
http://www.stjohn.org.nz/PageTemplates/GeneralContentPage.aspx?id=171&epslanguage=
en
31
10 Appendices
10.1 Appendix 1: Recommended Safer dance party publications
Recommended Safer dance party publications
Year
Title
Publisher
2010
Guidelines for managing alcohol
at large events
Guidelines for Safer Dance
Parties
Code of Practice for Running
Safer Dance Parties
Guidelines for Safer Dance
Parties: The Big Book
Guidelines for Dance Parties
National
Protocols
for
Conducting Safer Dance Parties
Alcohol Advisory Council (ALAC) of New Zealand
2006
2004
1999
1998
1996
Drug & Alcohol Services, South Australia and South Australia
Police
Department of Human Services, Drugs Policy and Services Branch
Ministry of Health
New South Wales Government
South Australian Police Department, the Drug and Alcohol
Services Council of South Australia, and the Dance Music Industry
of Australia
32
10.2 Appendix 2: Looking for Drugs Powers of Search
Looking for Drugs Powers of Search

Only the police have powers to search people without their consent.

Searches can only be conducted with customers consent, as a condition of entry.

Any customer refusing to consent to a search should be politely but firmly refused
entry to the venue. It would also assist if this is clearly noted on the ticket and
displayed at the point of entry.

The single most important factor in tackling drug dealing in venues is the quality of
door supervisors.
What to do when drugs are found?
When drugs are found on customers during search, door security have options;
1) Seize the items and refuse entry to the customer.
2) Seize the items and allow entry to the customer.
3) Seize the items, ask the customer to remain and hand the customer and the
confiscated items over to police when they arrive.
http://www.alac.org.nz/sites/default/files/useruploads/EventPDFs/Safer%20Dance%20Parties
%20-%20Karl%20Bailey.pdf
33
10.3 Appendix 3: Advice for patrons
We want to see your smiling faces out there on the dance floor, so we've compiled some
tips to help you get ready, get there, and get down.
Dance Party Goers is a CD-sized booklet that alerts young people to the dangers of drug use.
It gives legal and medical information, as well as straightforward advice about keeping safe
at dance parties.
http://www.learningmedia.co.nz/our-work/portfolio/dance-party-goers
Information for dance party goers on keeping safe and healthy. Includes advice on drugs,
heat stroke, alcohol and safe sex.
https://www.healthed.govt.nz/resource/dance-party-goers-%E2%80%93-what-u-shouldknow
The following information is a summary of advice for patrons.
Dance parties
Over the past few years a dance party culture has developed. This leaflet gives information
on how to keep safe at dance parties.
There are a number of issues that you need to think about, such as:






The risks of taking illegal drugs
Going out with friends you can trust to look out for you
Working out how to get home safely
Staying safe from heatstroke, eg, drinking the right amount of water
Safer sex
The dangers of mixing alcohol and drugs.
Staying safe
Drugs are often used at raves and dance parties
Possessing or supplying party drugs such as LSD, amphetamines and Ecstasy is against the
law. Doing so could result in a fine or imprisonment.
The safest option is no drug use.
34
If you choose to use drugs, be prepared and aware of the risks.




Drugs can affect you differently depending on the drug’s contents, your mood and
the situation.
If you choose to use drugs, you should plan what you are going to take beforehand,
not when you’re ‘out of it’ at the party.
Be around friends from the time the drug takes effect until it wears off.
Tell your friends if you are taking drugs and what drugs they are. They can then be
prepared if something goes wrong.
Go with a group of friends you can trust



Tell someone responsible where you are going.
Stay with your friends or check with them during the party to make sure that
everyone is OK.
Let someone know if you are leaving so they don’t worry if they can’t find you.
Work out how to get home




Organise a safe driver who will stay sober, drug free and who has had some sleep.
Arrange a back-up ride home. You may need money for a taxi or a bus.
Don’t get in the cab if you are uneasy about the driver. Request a female driver if this
will make you feel safer. Always get in the back seat.
It could be unsafe to go home alone or with someone you have only just met.
Have a light meal before you go
This will line your stomach and give you more energy for dancing.
Rave Safe
When you get to the party, check the general layout for:







Cold drinking-water sources and food
The chill-out space for you to cool down
First aid services in case of any first aid or drug-related incidents
Toilets
The security guards and bouncers
Exits and
Where you are going to meet up with your friends.
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Staying safe from heat stroke
Heat stroke can be dangerous, even fatal. It can occur when people dance in hot spaces and
don’t drink enough water.
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If you’re dancing, it is important to keep cool and take regular breaks from hot and
crowded dance floors.
Drinking water and eating salty snacks will keep your energy and fluids up.
Water is better to cool you down than caffeinated energy drinks, particularly if you
are taking drugs.
In addition it is good to drink one fruit juice, power drink or caffeine- free drink per
hour to help your body retain essential minerals.
Always watch your drink. Someone could slip some powder or a tablet into it without
you knowing.
Heat stroke can be fatal
For the following reasons, it is important to sip 600 mls of water each hour (eg, a filled
medium-sized water bottle).
Ecstasy tends to prevent people from feeling tired or thirsty, so there is more risk of heat
stroke. Some people have died from serious heat stroke when their bodies have become too
hot and their blood loses its ability to clot. This is why you need to drink your 600 mls of
water each hour.
Drinking too much water while taking Ecstasy can also cause death. This happens when
water builds up inside the body and brain cells, causing the brain to swell and become
crushed against the inside of the skull. A few people have also died from heart attacks and
brain haemorrhage. This is why you should sip no more than 600 mls of water each hour.
Signs of heat stroke are:
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Not sweating
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Cramps in the legs, arms and back
Headache, dizziness and fatigue
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Vomiting
Dark yellow/brown urine and not much of it
Sudden tiredness, irritation and confusion.
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If any of these things happen, it is crucial that you cool down as quickly as possible. Go to a
chill-out area. Remove some clothing and apply cold water or ice to the body, eg, the neck,
head, wrists and armpits, and sip water. Seek medical attention immediately!
If someone collapses and is unconscious, don’t give water but call an ambulance
immediately!
Ring 111
Safer sex
Drugs can affect your decision making, so be aware of what you are doing.
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Always carry and use condoms and lube.
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Condoms protect you and your partner from HIV, other sexually transmissible
infections and unplanned pregnancy.
Use them even if you are on the Pill.
Be aware of rape – keep in safe areas.
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Ask friends to watch out for you and do the same for them.
Checklist of what you need to take with you:
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Tickets
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Money for taxi, drinks, etc
Condoms and lube
Identification (People may need to know who you are if something goes wrong.)
A filled water bottle. (Not all dance parties provide water, and some charge for it.)
Cool clothing for dancing
For an outdoor party:
o Suitable footwear, warmer layers and some water-proof gear
o You may need a torch, blanket, tent, sunblock and sunglasses.
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