[Type here]
Using Windows 7
MIGRATING TO WINDOWS 7
This workshop is designed for those who have
recently upgraded to Windows 7. It assumes prior
knowledge of using a previous Windows operating
system and is not intended as a full guide to using the
new software. We will look at some new features of
Windows 7 and show you features that have changed
from previous versions, or that are presented in a
different way.
Last updated
Brian McCarthy
6th July 2015
University of Brighton Information Services
Contents
1
The Windows 7 screen..................................................................................... 3
2
Using Window functionality .............................................................................. 4
3
What is Windows Aero? ................................................................................... 5
3.1
Aero Features ........................................................................................... 5
3.2
Minimum Hardware Requirements ............................................................ 6
4
Using Aero Snap .............................................................................................. 6
4.1
5
Using Aero Shake ..................................................................................... 7
The Taskbar..................................................................................................... 7
5.1
About Taskbar icons ................................................................................. 8
5.2
Managing Programs from the Taskbar ...................................................... 9
6
The Start Menu ...............................................................................................10
6.1
7
Starting a Program from the Start Menu ...................................................11
Working with Libraries .....................................................................................12
7.1
Understanding Libraries ...........................................................................12
7.1.1
Saving Files in the Library .................................................................12
7.1.2
Creating Libraries .............................................................................13
7.1.3
Exploring your Libraries ....................................................................13
7.1.4
Creating a Library .............................................................................14
7.2
Adding Folders to a Library ......................................................................15
7.3
Deleting Folders from a Library ................................................................17
8
Desktop Gadgets ............................................................................................18
9
Favourites .......................................................................................................19
9.1
Adding a Location to Favourites ...............................................................20
9.2
Remove a Location from Favourites ........................................................21
10
Save power with sleep settings ...................................................................22
11
Useful Resources ........................................................................................23
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Using Windows 7
1 The Windows 7 screen
Once you have logged into your PC, you will be presented with a screen that will
look familiar from previous versions of Windows, apart from a different graphical
style. Note that this screen is very customizable; you can change the size, colour
scheme, background, and even what appears on it. So, once users have set up
their screens as they want them, you may find that no two screens are ever the
same.
Note: Be aware that too much customisation may cause difficulties if you need any
support from the Helpdesk
1. Icons appear on the desktop. Icons provide shortcut access to programs
and documents on your computer. [No real change]
2. The desktop is the background upon which other elements can be placed.
You can change its colour, and change the background image. [No real
change]
3. The Start button provides access to all of the programs installed and
available to your computer. Clicking on it will display the Start menu.
[Redesigned from XP]
4. The Taskbar displays open (running) programs and windows. Also, users
can pin (add) program icons to the Taskbar, enabling quick access to
frequently-used programs. Clicking on a Taskbar program icon will display a
jump list: a list of files open in that program. [Slightly different functionality
from XP]
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5. The Notification area displays icons that provide information about your
computer and programs that are running in the background (such as antivirus software). The Notification area will also notify you when changes have
occurred to your computer (such as new hardware installed). [No real
change]
6. The Show Desktop tool enables you to view the desktop in a single click.
Click once on the Show Desktop tool to minimise all open windows and to
display the desktop. Click on the Show Desktop tool again to restore all
windows. [New]
2 Using Window functionality
When you are working in Windows 7, programs, folders and data that you are
accessing appear in windows - frames that appear on your desktop. Most windows
have common elements which we will look at here. Much of this will be familiar (in
functionality) to older versions of Windows, but some things have been moved
around.
1.
Title bar - Appears at the top of the window and identifies the contents of the window,
the file name, and/or the program running. In the example above the title bar is blank,
but most windows will show a title bar with a description of its contents.
2.
Address bar - Displays the path (location) of the current window, file or program on
the computer or network. In the example above, the Navigation bar shows that the
desktop is being viewed.
3.
Search bar - Used to search for text or information within the current window or view.
4.
Resizing buttons - Used to change the size of the window or to close the window.
The Minimise button
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will reduce the window to an icon on the Taskbar. This
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Using Windows 7
means the window is still open but not active. Click on Maximise
to view the
window at full size (full screen). When the window is maximised, the Maximise button is
replaced by the Restore button
button
5.
, which restores it to its former size. The close
closes the window.
Toolbar - Displays options or features related to the object currently selected or open.
In the above picture, the toolbar shows the Organise menu, as well as other options
relevant to the desktop.
6.
Scrollbar - Scroll bars will appear only when the window contents are bigger than the
window. There are two scroll bars: vertical (as shown above) and horizontal. The
horizontal scroll bar appears at the bottom of the window, while the vertical scroll bar
appears along the right side of the window when required.
7. Navigation pane and right pane - Appear in many windows as the left (Navigation)
and right panes. The Navigation pane displays the folder hierarchy or structure, while
the right pane displays the contents of the selected folder, drive, and so on.
3 What is Windows Aero?
This set of features is new to Windows 7. Windows Aero is a set of features that
will help you save time when managing windows. It is available in most editions of
Windows 7, but there are also hardware requirements which can affect whether it
will work on your PC. It is not available in the Starter or Home Basic editions. See
below for hardware requirements
3.1 Aero Features
Flip
This is an updated version of the
+
feature that enables you to
scroll through open windows to locate the window you want to view.
Flip displays thumbnails of the windows instead of icons as in previous
versions of Windows. (Hold down the Alt key and press tab to step
through all the programs and windows you have open.)
Flip 3D
Creates a view of your open windows in a three-dimensional stack on
your desktop. Press
+
on your keyboard to flip through the open
windows and to quickly locate and select the window you want to view.
Glass
Parts of the Window become translucent so that you can see through
the windows to the desktop.
Peek
Hover the mouse over the Show Desktop tool at the very right of the
Taskbar to make all windows transparent so you can see what’s on
the desktop
Shake
Click and hold the mouse button on the title bar of the active window
and give it a shake. This will minimise all other open windows so that
only the window you are shaking remains open. Shake it again to
restore all windows.
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Snap
Enables you to resize and maximise selected windows by dragging the
window to the top, right or left of the screen.
Taskbar
Hover over a Taskbar icon to see a thumbnail version of the contents
thumbnails of windows that are currently minimised.
3.2 Minimum Hardware Requirements
For Aero graphics to be displayed correctly your computer must meet the following
minimum hardware requirements:




1-gigahertz (GHz) 32-bit (x86) or 64-bit (x64) processor
1 gigabyte (GB) of random access memory (RAM)
128-megabyte (MB) graphics card
DirectX 9 class graphics processor that supports a Windows Display Driver
Model Driver, Pixel Shader 2.0 in hardware, and 32 bits per pixel.
4 Using Aero Snap
Aero Snap provides another way to move and resize open windows. When using
Snap, you can maximise and restore windows, or windows can be resized to
appear side by side with another window. Snap works by dragging the title bar of
the window either to the top or the right or left of the screen.
Try This Yourself:
1.
Select Start > Computer to open the Computer window
2.
Click on the title bar of the Computer window and drag the window to the
very left of the screen until the screen goes blue
3.
Release the mouse button to resize the window on the left half of the screen
4.
Click on the Internet Explorer icon in the Taskbar at the bottom of the
screen. When it opens, click on the title bar and drag it to the right hand side of the
screen, until the screen goes blue.
5.
Release the mouse button to resize the window on the right half of the
screen, and to view both windows side by side
Click on the title bar of the Internet Explorer window and drag to the very top of the
screen until the screen goes blue
Release the mouse button to display the maximised window
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4.1 Using Aero Shake
As its name suggests, Shake is the ability to ‘shake’ a window. When you do this,
all other windows are minimised, and only the window you are shaking remains
open. This can be useful as you don’t have to minimise all other windows one by
one. Windows can then be restored by shaking the open window again.
Try This Yourself:
Before starting this exercise ensure that the Internet Explorer and Computer
windows are open and at their restored sizes…
1.
Click on the title bar of the Computer window, hold the left mouse button
down and shake the window from side to side until the other window disappears
2.
Release the mouse button
You will now restore the minimised window...
3.
Click on the title bar of the Computer window, hold the left mouse button
down and shake the window from side to side
4.
Release the mouse button when the other open window is restored
5.
Select Start > All Programs > Accessories to open the Accessories folder
6.
Click on Notepad to open the Notepad program
7.
Repeat steps 5 and 6 to open the Paint program
Use the Shake method to minimise and restore the windows
5
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The Taskbar
The Taskbar is the horizontal bar that sits along the bottom of the screen. It has
several functions, but foremost is to help you to manage and switch between your
open programs and files. The Taskbar has several sections, including the Start
button, the middle section to manage open programs, and the Notification area
that displays the status of certain settings and programs.
1. Start button - The Start button displays the Start menu, which is the
launching pad of all programs, folders, files and settings for your computer.
While there are several ways to access your programs and data on your
computer, the Start menu is the one location that provides access to
everything on your computer.
2. The Taskbar - While all four areas make up the Taskbar, the middle section
is most often referred to as the Taskbar, as it is where all your tasks (open
programs and files) are displayed. Each open program is represented by an
icon on the Taskbar. The left side of this section (referred to as the Quick
Launch toolbar in previous versions of Windows) displays programs that
have been pinned to the Taskbar. This means that they sit permanently on
the Taskbar (whether or not they are open) until you unpin them.
3. The Notification area - The Notification area displays icons that represent
programs or services that are installed on your computer, for example, antivirus software and Outlook notifications.. Some of these buttons will display
messages from time-to-time, notifying you that something needs to take
place, such as program updates are ready to install. You can hover your
mouse over any of the icons to see a description of what they do. Doubleclick any of them to open a window that displays their settings or a menu of
options.
4. Show Desktop tool - The Show Desktop tool sits at the very right edge of
the Taskbar. Click once on the Show Desktop tool to minimise all open
windows and to view the desktop. If you are using Windows Aero, hover
over the Show Desktop tool to activate the Aero Glass feature.
5.1 About Taskbar icons
Taskbar icons will do different things depending on whether you hover over the
icon, or left or right click on the icon:


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Hover over the icon to reveal a menu of currently open files within that
program
Left click on an icon to display that program window
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Using Windows 7
 Right click on an
icon to reveal a list (also
called a jump list) of most
recently-used files in that
program, or you can either
pin or unpin icons on the
Taskbar.
Hover over a Taskbar icon to reveal a list of currently opened files in that program.
5.2 Managing Programs from the Taskbar
The Taskbar enables you to easily switch between and manage open programs.
Taskbar icons also allow you to display a list of currently opened files, as well as to
view recently-used files. If you use the same program frequently, you can also pin
the icon to the Taskbar, so that it remains on the Taskbar even if the program is not
open.
Try This Yourself:
Before you begin ensure that all open programs and windows are closed...
1.
Select Start > All Programs > Accessories to open the Accessories folder
2.
Select WordPad to open the WordPad program
3.
Hover over the WordPad icon on the Taskbar to display any open files
The current, unsaved file is displayed as Document...
4.
Right-click on the icon
A list of recently-used files will be displayed, as well as some other options...
5. Select Pin this program to taskbar
6.
Right-click on the icon and select Close window to close the program
Because you have pinned the program to the Taskbar, the icon will remain on the
Taskbar even though the program is closed...
Right-click on the icon and select Unpin this program from taskbar
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6 The Start Menu
The Start menu is activated when you:

click on the Start button

when you click on the Windows Logo key

or by pressing
+
on your keyboard
.
The Start menu contains a left and right pane:

The left pane displays a short list of frequently- and recently-used programs. It
also includes the All Programs menu, which displays a menu of all the
programs installed on your computer. The left pane also includes a Search box
to search for programs, files and folders.
 The right pane provides access to your personal folders (Documents, Pictures,
and so on) and other options for managing your computer (such as Control
Panel). You can nominate your Default Programs and also access Windows 7
Help and Support services. It is also where you go to log off from Windows or
shut down your computer.
If you use programs on a regular
basis, Windows 7 will add them to
the left pane.
The items listed above the line at
the top of the left pane are
permanently pinned to the Start
menu. You can pin programs or
folders to the Start menu, which
means they stay on the Start
menu until you unpin them.
When you first click on the Start
menu, the cursor is located in the
Search field. Simply enter the
name, or partial name, of the item
you are trying to locate –
Windows 7 will do the rest.
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6.1 Starting a Program from the Start Menu
One way to start a program is from the Start menu. The program may appear on
the left pane but if not it will be located in the All Programs menu. Windows 7 also
contains a range of extra programs, such as a calculator and basic drawing
program, which are all accessed via the All Programs menu. Newly-installed
programs will also appear on the All Programs menu.
Try This Yourself:
Before you begin ensure that the desktop currently appears...
1.
Select Start > All Programs to display the All Programs menu
2.
Click on the Accessories folder that appears in the list
3.
Click on Paint
After a few moments the Paint drawing program will appear...
4.
Click on close to close the Paint window and exit Paint
5.
Click on Start to display the Start menu
6.
Repeat the above steps to open the Accessories folder, but this time open
the Calculator program
7.
Click on close to exit Calculator
Try opening and closing other applications – try some that are directly on the left
pane of the Start menu and then try others under All Programs
Make sure you close all of the programs when you’ve finished...
At the bottom right is the Shut Down button.
If you merely wish to log off, or use another
close-down option, click the down arrow
button on the right hand side of the button
and a drop down list of options appears. Click
on your choice.
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7 Working with Libraries
Wouldn’t it be great if you could store all of your pictures in the one folder, no matter
where they are on your computer or network? Or, how about keeping all of those
important project documents together in one folder, and being able to access
project team members’ documents from their computer also? Well, now you can!
Windows 7 makes this possible through the use of libraries. A library is a virtual
folder that stores links to folders. So, for example, you might have your favourite
photos in several different locations across your computer, but by accessing the
Pictures library, you can immediately view all of your photos without having to click
through various folders to find them.
7.1 Understanding Libraries
What is a library?
The purpose of a library is to provide a central
location for folders and files scattered across your
computer or network. You can think of a virtual
folder as containing links or shortcuts to actual files
and folders on your computer.
A library is similar to a folder in some ways. When
you open a library, for example, you’ll see several
folders and/or files. However, the folders and files
are not actually stored in the library; rather, they
are gathered together in the library from one or
more locations on your computer or network.
This is an important difference between libraries
and folders: libraries contain links to folders and
files from various locations across your computer
or network, whereas a folder will only contain files
or folders that are stored in that folder.
In essence, libraries are designed to make it easier
to locate and organise files and folders no matter
where they are stored on your computer.
What Happened to My Documents?
In previous versions of Windows, you would most likely store your personal folders
and files in the My Documents folder. Now you can access the Documents library
instead. Although My Documents still exists, it now sits in the Documents library.
The My Pictures folder is now in the Pictures library, the My Music folder in the
Music library, and so on.
7.1.1
Saving Files in the Library
By default, when you save a document, such as in Word, Windows 7 assumes that
you want to save it into the My Documents folder. The same goes when you
attempt to save pictures, Windows 7 assumes you want to store them in My
Pictures, and so on. Windows 7 recognises the file type you are saving and
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responds by asking you to save in the corresponding folder. Any documents or files
you save in the Documents library will automatically be saved in My Documents;
any pictures you save in the Pictures library will be stored in My Pictures, and so
on.
7.1.2
Creating Libraries
You can rename existing libraries or create your own libraries. Say, for example,
that you are working on a project with several team members, and each team
member has important documents on their computer related to the project. You
could create a library called Project and then include specific folders in that library,
even your team members’ folders, assuming they are on the network. You might
even have several folders on your computer in several different locations that you
could also include in the Project library. The Project library now acts as a quick link
to the folders you’ve specified to include.
7.1.3
Exploring your Libraries
Four default libraries exist in Windows 7: Documents, Music, Pictures and
Videos, which are accessible via the Navigation pane in Windows Explorer. By
default, Windows 7 will attempt to save your files into these libraries.
Try This Yourself:
Before starting this exercise ensure you are viewing Windows Explorer...
1.
Click on Libraries in the Navigation pane to display its contents in the
right pane
2.
Double-click on Documents in the Navigation
pane to expand this library
You’ll notice that the My Documents folder sits within Documents, as does the
Public Documents (network) folder...
3.
Double-click on Music in the Navigation pane to expand the Music library
The My Music folder is listed below Music in the Navigation pane...
4.
Double-click on Pictures in the Navigation pane to expand the Pictures
library
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5.
Click on My Pictures in the Navigation pane to select it
Click on at the very left of the Address bar to view the actual address (path) of the
My Pictures folder
The actual default location of My Pictures is C:\Users\YourName\My Pictures...
Note:
To create folders in a library
1. Click on the relevant library to select it
2. Click on [New folder]
3. Type a name and press
Handy to Know:
The first folder you add to a library becomes the default save location. This means
that any files you save in that library will be saved into that folder. To change the
default save location, right-click on the library, select Properties, select the desired
folder and click on Set Save Location. Click on [OK].
7.1.4
Creating a Library
Although Windows 7 has done a good job of providing default libraries to suit the
range of files you will work with and save, there may be times when it is easier to
create a new library for a specific purpose. Files and folders can then be added to
this library from any other location across your computer or network. You can create
new libraries in Windows Explorer.
Try This Yourself:
Before starting this exercise ensure you are viewing Windows Explorer...
1.
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Click on Libraries in the Navigation pane to select it
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Using Windows 7
2.
3.
Click on [New library]
Type My Library and press
A fifth library has now been added to the list of libraries...
Double-click on My Library to open the library and view its contents
You are advised that the library is empty and asked to include folders and files in
this library. You won’t include any folders at this stage
7.2 Adding Folders to a Library
Probably one of the most common tasks you’ll perform when it comes to using
libraries is adding existing folders to a library. Folders can be added to the default
libraries or to libraries that you create.
Try This Yourself:
Before starting this exercise ensure you are viewing Windows Explorer...
1.
Navigate to and click on My Library within Libraries in the Navigation pane
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The right pane displays a message advising you that the library is empty...
2.
Click on [Include a folder] in the right pane
You now need to navigate to the required folder...
3.
Click on Documents in the Navigation pane to open this folder
4.
Click on My Letters in the right pane to select this folder
5.
Click on [Include folder]
You will now add another folder using a different method...
6. Right-click on My Library in the Navigation pane and select Properties
7.
Click on [Include a folder]
8.
Navigate to and select the Favourite Music folder in the Music library
Click on [Include folder] and then click on [OK]
Handy to Know: You can add folders to include in
your library by clicking on the locations link at the
top of the right pane. When you click on this link a
dialog box appears showing your current folder
locations. Click on [Add] to include more folders (or
locations).
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7.3 Deleting Folders from a Library
As you work with folders in your libraries, you’ll want to remove folders when they’re
no longer needed. Deleting folders from a library is similar to deleting other folders.
However, when you delete a folder from a library, the subfolders and files within that
folder are not deleted from your computer, only their link in the library is deleted.
Try This Yourself:
Before starting this exercise ensure you are viewing Windows Explorer...
1. Click on the black arrow next to Libraries in the Navigation pane to expand
Libraries...
2. Click on the black arrow next to My Library to expand this library
3. Ensure you are viewing the contents of My Library in Folder view...
4. Click on the link that says 2 locations in the right pane
The Library Locations dialog box is displayed...
•
Click on My Letters under Library locations
•
Click on [Remove] to remove this folder from the library
•
Click on Favourite Music under Library locations
•
Click on [Remove] to remove this folder from the library
Click on [OK] to exit the dialog box
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The My Library library is now empty
8 Desktop Gadgets
Gadgets are mini-programs and tools designed to be displayed on the desktop. Windows
gadgets include a clock, a calendar, weather information and even a game!
Try This Yourself:
Before starting this exercise ensure you are viewing the desktop...
1.
Right-click on an empty area of the desktop and select Gadgets to display the
Gadgets window
2.
Double-click on the Weather gadget to add this gadget to the desktop (the
weather gadget requires internet access to retrieve data
3.
Click and hold the left mouse button on the gadget and drag to the bottom of the
screen
4.
Hover over the gadget to reveal the mini-toolbar to the right of the gadget
5.
Click on the Options tool to display customisation options
6.
Type your current location in Select current location
7.
Click on Search for a list of locations and select your location
8.
Click on [OK] to display the weather for your location
Experiment using the different gadgets and exploring their option
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9 Favourites
Favourites in Windows 7 work a bit like
bookmarks in a web browser, but instead of
providing rapid links to a website, this
feature allows you to link to individual files,
folders or programs, anywhere on your
hard disk, or on any networks you are
connected to. So, rather than clicking many
times to locate a much-used file or folder,
you can create a shortcut in Favourites
which will take you straight to it.
Favourites is located in the Navigation
pane in Windows Explorer. Favourites
already contains a series of default
favourite locations, including:

Desktop: enables you to view
the contents of your desktop, such as shortcut icons and the Recycle
Bin. Several other locations exist in Desktop, such as the Control Panel
and your Home (user account) folder, even though they are not actually
on the desktop

Downloads: do you ever wonder where those files that you download
from the internet end up? It’s more than likely that they’ve ended up in the
Downloads favourite. This is the default location that Windows 7 will save
files into that you have downloaded from the internet, unless you have
selected an alternative save location

Recent Places: a list of places, such as folders and programs, that you
have accessed recently

Public: if you’re on a network, you may also have this Favourite location,
in which you can add shortcuts to network drives and folders.
Favourites does not store the actual folder (or drive or library or whatever) and its contents;
it merely provides a shortcut to the location. So, if you delete a shortcut from your
Favourites, you are not deleting the actual location or its contents.
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9.1 Adding a Location to Favourites
You can add folders, drives, libraries and even saved searches as shortcuts in Favourites.
Adding frequently-accessed locations will save you time. Instead of repeatedly navigating to
a location to access it, you can add it to Favourites and then access the location in a single
click! There are two ways you can add locations to Favourites.
Try This Yourself:
Before starting this exercise ensure you are viewing Windows Explorer...
1. In the Navigation pane, click on the white arrow for Documents in Libraries to
expand this library
2.
Click on My Documents in the Navigation pane and hold down the left mouse button
3.
Drag My Documents up to Favourites in the Navigation pane
4. When the folder appears with the message, Create link in favourites, release the
mouse button
My Documents will be added to Favourites...
5. In the Navigation pane, click on the white arrow for Computer to expand Computer
(if not currently expanded)
6.
Click on Local Disk (C:) to select it
7.
Right-click on Favourites to display a shortcut menu
Select Add current location to Favourites to add Local Disk (C:) to Favourites
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9.2 Remove a Location from Favourites
When a favourite is no longer needed, it’s best to remove the shortcut altogether.
This obviously prevents clutter in Windows Explorer, and helps to keeps your
favourites organised. Removing a favourite in Windows 7 is the same process as
for deleting libraries. When you delete a favourite, only the shortcut is removed, not
the actual location or its contents.
Try This Yourself:
Before starting this exercise ensure you are viewing Windows Explorer...
1.
Right-click on My Documents in Favourites to display the shortcut menu
2.
Select Remove
My Documents no longer appears in Favourites...
3.
Click on Local Disk (C:) in Favourites to select it
4.
Press

The shortcut is deleted and note that you are not
asked whether you want to confirm the deletion...
5. Right-click on Desktop in Favourites to display
the shortcut menu
 Select Remove
 Desktop no longer appears in Favourites
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10 Save power with sleep settings
Windows 7 has more power management settings than Windows XP. Not only does
Windows 7 save power by running more efficiently in the background, but you can
also do your bit for the environment by setting your PC to go to sleep during periods
of inactivity. Sleep is a power-saving state that allows your computer to quickly
resume full-power operation (typically within several seconds) when you want to
start working again. Putting your computer into the sleep state is like pausing a
DVD player—the computer immediately stops what it’s doing and is ready to start
again when you want to resume working.
Try This Yourself:
1.
Click on Start to display the Start menu
2.
Click to select Control Panel
3.
Click on
Security to select
4.
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System and
it.
Under Power Options, click Change when the computer sleeps.
6th July 2015
Using Windows 7
5.
Set the times for turning off the display and putting the computer to sleep.
Click on Save changes.
11 Useful Resources
This document provides just a brief introduction to some new feature in Windows 7,
as well as drawing attention to some features that have changed, or are simply
presented in a different way from previous versions of Windows.
Whilst Windows 7 has its own help system which should help with most queries,
Microsoft also has some help pages online (see below). Another good way to find
answers is simply to type your question into Google.
Web Sites:
http://windows.microsoft.com/en-US/windows7/help
There are some useful videos here:
http://windows.microsoft.com/en-US/windows7/help/getting-started
http://windows.microsoft.com/en-US/windows7/help/videos
...and answers to all the main troubleshooting categories here:
http://windows.microsoft.com/en-US/windows7/help/top-solutions
Printed Monday, 27 July 2015
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