Platform: Windows® PC
Ref no: ins112
Date:
May 2007
Version: 1
Author: M.T.Bailey
Introduction to word processing
using Word 2007®
This document explains how to get started with word processing using
Word 2007® and some of its features.
Getting Started
Once you have logged on, click on the Word® icon
Or click Start, Programs,
Office and then Microsoft® Word® 2007
• Once the application has loaded you will see the menu bar at the top and a
single blank page. The flashing bar, called the text insertion point indicates
where the text will appear.
• The above picture is of the Home menu bar. From this menu you can,
copy/paste, change fonts and colours, change paragraph settings, edit/use
styles and find or replace items in your document. More information on each
of these is available in other Instant IT Documents or by pressing F1 in Word
2007®
Starting a new paragraph/ deleting
• Press the Enter key twice to insert a blank line.
• To delete, click at the beginning of the line and press the Backspace key.
Inserting Text
•
First click where you would like to insert the text, then click the Paste button
from the Home tab or right mouse click then select Paste.
Undoing a mistake
•
The first arrow will undo the last change you have made. This change can be
anything from inserting or deleting text to changes in pictures.
•
If you undo something by mistake you can redo the change by clicking the
right arrow.
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New pages and Navigation
When a page is full, Word® will automatically insert a new page for you. You can
also insert a page before you get to the end of the current one. To do this:
• Click the Insert Tab
• Then click Blank Page
Page Navigation
•
On the right hand side of Word® is the navigation slider. This can be used to
scroll through the different pages in your document. The up/down arrows
allow you to jump pages.
•
The slider at the bottom right is the zoom level. This is show in percent. To
adjust this, use the slider or buttons at each end.
•
The options to the left of zoom alter the way in which the page is displayed.
Normally Print Layout is best as this gives you a printed representation. Other
options include Full screen, Web layout, Outline and Draft.
•
On occasions you may also see a slider along the bottom of your document to
scroll left and right. This could be due to your zoom level or using a large
page size.
Spell Checking and Formatting
Word® automatically checks spelling and grammar as you type. Any errors in
spelling will be underlined with a red wavy line and grammar errors will be
underlined with a green wavy line.
•
To spell check a single word, right mouse click on the word
•
Then select the correct spelling from the list. This will then be inserted.
•
To spell check your document, press the F7 key.
Formatting
Word 2007® has many new formatting options which are detailed in other Instant
IT Documents and by pressing F1 for help in Word® Font options are available from
the Home tab.
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•
If you change the font settings, everything after the change will be affected.
If you want to change text that’s already been typed, you need to highlight it
first then change the settings.
•
Below is a short description of what these settings change.
Changes font style and size - Example Example
Bold
Italics
The first button will
highlight the text
Underline
Example
The second changes text
colour
Example
Saving and Printing
Its good practice to save your documents at regular intervals, we recommend
saving every 10 minutes. It is also recommended that you work on your local
machine when creating a document and then save it to your H Drive when finished.
•
The save menu has changed with this recent
update. You can still save by using the
floppy disk icon, but you have more options
on the save menu.
•
Note – If you work with other versions of
Word® you need to save in 97-2003 format.
If you don’t you can only use Word 2007®
•
Use the Student Temporary Folder when
working. Once finished save a copy to your
H Drive and to some removable media (e.g
USB memory stick, CD) Then delete the file
from the Student Temporary Folder for
security.
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Printing
When printing your document you can simply click on the printer icon from the
Office Button. This will then give you a list of printers and options for multiple prints
and to only print certain pages.
•
Print option is described above. This is the
same button as the one on the left of the
menu.
•
Quick Print will send all pages in your
document to the default printer with a
single click.
•
Print Preview displays your document full
screen before you print. This will also give
you options to adjust orientation, page size
and margins.
Opening a saved document
•
To open a saved document first click the Office Button, then click Open
•
You can then use the Look In option or the links on the left hand side to
navigate to your saved document.
•
Double click the document to open it, or click it once to highlight then select
open.
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Where to go for more help or information
You can get further help from the Information Services Help Desks at:
Thompson Library: 01782 294771
Brindley IT Centre: 01782 294135
Octagon IT Centre: 01785 353339
Online:
Email:
www.staffs.ac.uk/ishelp
[email protected]
(for all IT and Library queries)
All Microsoft ® product screenshots and references are used by permission of
the Microsoft® Corporation. Windows® operating system
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