BANK OF PAPUA NEW GUINEA
POSITION DESCRIPTION
ANALYST – VOSTRO ACCOUNTS
SETTLEMENT UNIT, FINANCIAL ADMINISTRATION DEPARTMENT
This Position Description outlines the role, skills, relationships, authorities and accountabilities. The
position’s competencies and the Bank’s values are included. These form the basis for Job Evaluation,
Performance Appraisal (setting key result areas and targets) and Recruitment.
1. Department Purpose Statement
The Financial Administration Department has primary responsibility for the following BPNG
functional responsibilities:
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Provide internal financial support services, as specified
Provide financial information
Provide payment for internal and external customers
Provide settlement for foreign exchange and domestic money transactions
And contributes as appropriate to the performance of other functions and to the overall
achievement of BPNG’s strategic objectives.
2. Role of Analyst - Vostro Accounts
The primary role of Analyst – Vostro Accounts is to effectively and efficiently monitor the
main Cash Accounts for the following Institutions, held with Bank of Papua New Guinea;
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Reserve Bank of Australia (RBA)
Asian Development Bank (ADB) “A” and “B” Accounts
International Banks for Reconstruction and Development (IBRD)
International Development Association (IDA)
Multilateral Investment Guarantee Agency (MIG)
And ensure their transactions received via “SWIFT” are processed and executed on a timely
manner.
Furthermore, the Analyst will be responsible for reading the SWIFT message types
MT202/MT399/MT103/MT99 received from the above institutions and liaise with International
Settlements to do Foreign Exchange (FX) funding for the account; execute payment
instructions and daily reconcile the closing balances for each of the respective Institutions.
The Analyst will also be responsible for producing monthly and annual statements for the
above International Clients at the first week of each month, establish effective
communication skills with the donor agents, their Offices held in PNG and ensure their Cash
Account Balances agree with the Balances held with Bank of PNG.
The Analyst- Vostro Accounts must ensure, all SWIFT Message Types MT103 received from
the above Institutions are timely processed in the Kina Automated Transfer System (KATS),
communicate with the Commercial Banks to ensure these messages are processed into the
respective Clients Accounts and provide confirmation advise to the account holders.
Analyst will also liaise and work closely with the International Settlements Officers to ensure
that the funding for these institutions are processed and executed successfully via Opics
Position Description – Analyst, Vostro Accounts – July 2016
Systems and the SWIFT messages for funding, MT300 and MT202 are send to these
Institutions on a timely manner.
The Analyst will also ensure the Accounting Entries for these Transactions mentioned above
(both Debit and Credit) are captured and reflected appropriately in the respective accounts of
the International Institutions.
3. Technical Skills/Knowledge/Competencies
The Analyst - Vostro Accounts will have:
 Appropriate personal and professional experience and characteristics to demonstrate
the required competencies and values.
 Appropriate technical knowledge on SWIFT and professional qualifications in data
analysing and experience in Accounting, Computing skills and knowledge on reading
various SWIFT messages to deliver on these Accountabilities.
 Personal attributes to work collaboratively as part of the Unit Senior Team
 Appropriate tertiary qualifications in Accounting and experience in systems such as
SWIFT to fulfil the requirements of the position
4. Reporting Relationships
2
(Number of similar level positions
reporting to the same supervisor)
MGR – FAD
Position to which
Supervisor reports
MGR – SU
Unit Manager
Accountant – In House
Supervisor
This position
1
Refer also to the full Organisation Chart
5. Working Relationships
The Analyst – Vostro Accounts will:
 Be directly accountable to Manager – Manager Settlements Unit.
 Be responsible for all Vostro Accounts daily transactions.
 Liaise and work closely with International Financial Institutions, their Offices held in
Papua New Guinea and the local Commercial Banks.
 Develop and maintain effective working relations with International Settlements
Officers in the Settlements Unit.
 Develop and maintain good working relationships with both external and internal
customers.
6. Authorities and Delegations
6.1 Staffing: (Authority to recruit, review performance
 Not applicable
6.2 Policy/Procedure: (Authority to vary policy, recommend change …)
 Document and amend all the policy and procedures for the Vostro Accounts in
consultation with the Accountant –EFM and the Unit Manager.
Position Description – Analyst, Vostro Accounts – July 2016
7. Accountabilities
7.1 Be Accountable for all the “Vostro Accounts” held with Bank of PNG.
Facilitate the Vostro Accounts Settlements and Accounting processes:
Key Activities:
 Develop and maintain appropriate processes of accounting transactions in Opics
SWIFT , KATS, KATS PO, BSS and Oracle Financial System .
 Establish and apply the quality knowledge on the use of SWIFT systems in
processing the SWIFT message types, MT202,MT299,MT202,MT103 and where
applicable in the various systems mentioned above.
 Apply quality assurance on the accounting entries that are done and ensure the
transactions are correctly prepared, verified and authorised.
 Ensure large transactions are individually reviewed, checked and authorised.
 Daily monitor and reconcile the Individual Cash Accounts for the overseas financial
institutions held with Bank of PNG.
 Prepare and review daily cash accounts for the Overseas Financial Institutions and
produce monthly statements to these Financial Institutions.
 Use technological systems and tools to appropriately enhance quality and efficiency
of service delivery.
 Ensure to keep Unit Manager (SU) informed at all times of the Vostro Accounts
activities.
7.2 Contribute to the department’s long term and short plans
Key Activities:
 Assist the Accountant – In house Managed Fund in contributing ideas towards the
Enhancement of processes involved in administration of Vostro accounts.
 Ensure compliance with all legal, statutory and organisational policy requirements
relating to operations of the Vostro Accounts.
7.3 Ensure the development of the Unit’s capability
Key Activities:
 Measure, monitor and evaluate self-performance to improve operational performance
within the Unit in order to contribute to the overall Department’s goals and objectives.
7.4 Manage the unit’s plan & its Budget
Key Activities:
 Not Applicable.
7.5 Support the Bank’s Corporate Values: Efficiency; Professionalism; Accountability;
Teamwork; Transparency; Integrity.
Key Activities:
 Demonstrate behaviours consistent with the Bank’s values.
 Encourage colleagues in the unit to demonstrate behaviours consistent with the
Bank‘s values.
8. Requisite Competencies for the Role
Core Competencies
Planning
[  ] Develops individual task plans in support of work group and
project plans
[ ] Develops individual development plan to support core values,
core competencies and the organisation’s policy
[  ] Develops plan to up-date and maintain specialist competencies
[  ] Aligns individual contribution with the work group’s
Position Description – Analyst, Vostro Accounts – July 2016
commitments through his/her:
- task priorities
- personal behaviours
- support of team members
- the application of basic project management practices
[ ] Acts within delegations
[  ] Seeks consensus yet leads where necessary
[ ] Timely processing of requests and tasks to the benefit of the
department/unit
[  ] Takes accountability for individual task decisions
[  ] Timely processing of requests and tasks
[  ] Follows directions
[  ] Works co-operatively
[ ] Complies with the organisation’s policies and procedures
Organising
Decision-making
[  ] Creates a work group environment that fosters growth,
development & innovation
[  ] Facilitates co-operation and relationship effectiveness with the
work group
[ ] Communicates (written and oral) effectively in undertaking the
accountabilities of the position
[  ] Takes accountability for individual impact on self and others of
personal behaviour
[  ] Communicates (written and oral) effectively in undertaking the
accountabilities of the position
[ ] Demonstrates initiative in supporting growth, development &
innovation within the work group
[  ] Contributes to team effectiveness
[  ] Sets an example to work colleagues
Leadership
Performance Management
[  ] Facilitates team effectiveness within the work group
[  ] Provides clear expectations and structure for teamwork and
individual work
[ ] Establishes and maintains controls for work group’s resources
[  ] Monitors and measures team processes and projects to
improve own and team performance
[  ] Participates in the organisation’s mandated performance
management processes
[  ] Seeks clarity of expectation and structure for making an
effective individual contribution
[  ] Participates in the organisation’s mandate performance
management processes
[  ] Contributes to team effectiveness
Relationship management
[  ] Establishes and maintains effective relationships with the work
group’s internal and external customers and suppliers
[  ] Establishes and maintains effective working relationships with
peers and people in other work groups
[ ] Is sensitive to and responsive to the current and possible future
needs of internal and external customers and suppliers
[  ] Is sensitive to and responsive to the needs of the position’s
internal customers, suppliers and internal colleagues (impacting on
or impacted by the position’s effective functioning).
[  ] Establishes and maintains effective relationships with peers,
customers and suppliers who are necessary for the position’s
effective functioning
[  ] Establishes and maintains work group process and behaviours
Position Description – Analyst, Vostro Accounts – July 2016
that ensure the services of the group are customer focussed
[  ] Monitors, measures, and continually improves the work group’s
customer focus
[  ] Seeks regular feedback from key customers of the work group
about their perceptions
[  ] Establishes and maintains a customer focused orientation in the
performance of day-to-day work
[  ] Monitors, measures, and continually improves the own
customer focus
[  ] Seeks regular feedback from customers of the position about
their perceptions
Customer focus
Technical Proficiency
[  ] Focussed specialist and task skills to enable proficient delivery
of the technical work required by the position
Position Description – Analyst, Vostro Accounts – July 2016