5A Conference Committee Minutes 11/17/15 @ 9am AIA Office Attended: Current 5A Conference Leadership members and 5A Conference Subcommittee members 5A Subcommittee members: Monica Barrett, Notre Dame Prep Corey Newland, Paradise Valley Unified Herman House, Tucson Unified Mike Sivertson, Peoria Unified Jim Braden (absent) Jim Dean (present)­ Dysart Unified Stephen McDowell­ Gilbert Schools Mark Cisterna­ Maricopa Leslie Saulsby­ Desert Edge (absent) Ryan Riddenour (present) Matt Belden­ Glendale Unified Whitney Holland – Cienega Zach Munoz­ Phoenix Unified AIA Staff: Dr. Harold Slemmer David Hines AIA Board Members: Dr. Anna Battle, 5A Conference Joe Paddock, 4A Conference Sister Lynn Winsor, AIAAA Representative Meeting Notes for all Conferences: AIA Executive Board Report: Dr. Harold Slemmer ● Review of AIA Executive Board meeting. (see AIA Executive Board minutes Nov 16 on line) ● 28 Conference appeals were presented with intense discussion. The board felt this group could do the work with great care and diligence. ● Transgender policy presented for further discussion at a later date. AIA Executive Board Report: Sister Lynn Winsor, AIAAA Representative ● Added that the Board was supportive of the committee’s work on conference alignment and continues to look to supporting the group’s effort to represent the membership. NFHS Report: Dr. Anna Battle ● No NFHS report at this time. ● Added that the Board was genuine and listened to each appeal shared. AIAAA Report: Marcus Williams ● Need names to go to AIAAA Board tomorrow for conference representation. ● If anyone has names to submit , please contact Marcus ASAP. At this time names to be submitted: o 6A rep­ Marcus Williams o 5A rep­ Corey Newland AIAAA planning National committee assignments tomorrow, everyone is welcome to attend. Meeting notes for 5A Conference: ________________________________________________________________________ Region Alignment: Committee reviewed and discussed 5 region proposals. The final recommendation for region alignment was made with a focus on valuing region play and providing positive game time experiences for all schools in the 5A Conference. Motion​
to accept the 8 regions as listed for the 5A Conference: Corey Newland, PVUSD (see attached region list) Second the motion​
: Herman House, Tucson Vote​
: 7 ­ Yes 4 ­No Passed by majority vote State Qualifying: MaxPreps Power Rating ● Discussion focused on the use of the existing AIA Maxpreps power rating system. ● All 6A/5A/4A conferences need to be consistent in the use of the AIA Maxpreps system. ● Schools will be rewarded for strength of schedule. ● Tournaments and invitationals do not currently count. ● The AIA Maxpreps power rating system ​
would not​
be the only qualifier for state tournaments. Motion: ​
To continue use of the AIA Maxpreps power rating system for state qualifying ranking and tournament seeding: Marcus Williams, Chandler Unified Seconded:​
Stephen McDowell, Gilbert Unified Vote:​
Unanimous State Qualifying: Region Champions ● Discussion focused on valuing region play and region champions not about making changes to the current AIA tournament formats. ● For football, each school will play their region schools at least once in scheduling. 2 Motion:​
One team from each region automatically qualifies for the state tournament: Marcus Williams, Chandler Unified Seconded​
: Matt Belden, Glendale Unified Vote:​
Unanimous State Qualifying: Teams Qualifying ● Discussion focused on valuing region champions and strength of schedule. ● Emphasis made to avoid making changes to any current AIA tournament format. Motion​
: For all team sports, Region champs will earn automatic entry to the state tournament. Remaining spots for the tournament will be filled by schools seeded highest by AIA Maxpreps power ranking system that are not region champions. The tournament seeding for bracket play will be determined by AIA Maxpreps power rating system. Jeanne Brandel­ Flagstaff Seconded​
: Jim Dean Vote:​
Unanimous Scheduling Discussion: “Home and Away” Region Play ● Discussions will continue with all member schools about “home and away” play for all team sports except football and soccer. ● Conferences will bring back input for further discussion. Scheduling Discussion: Format for Non­Region scheduling ● Committee members were assigned regions to contact and start the dialogue about gathering scheduling information for football “non­ region” games only. (See list below) ● Each school will complete a short football questionnaire about scheduling preferences. This information will be collected and used by conference representatives for scheduling. Scheduling Discussion: Region scheduling ● Committee members were assigned regions to contact and start the dialogue for their future region leadership. (See list below) ● Each region will create their region schedule and submit it to the designated committee representative for the conference scheduling date. 5A Region_________________ Committee Representative(s) Southern/Sonoran Region
Herman House/Whitney Holland Phoenix Region
Zach Munoz East Valley
Monica Barrett/Corey Newland San Tan
Stephen McDowell Metro
Mike Sivertson/Mark Cisterna West
Leslie Saulsby/Ryan Riddenour NorthWest
Jim Dean/Jim Braden 3 Scheduling Discussion: Timeline Review ● Discussion about moving football scheduling timeline back to allow greater input from member schools. ● Each region will submit their region schedule , no dates or weeks assigned. ● Each conference has made a commitment to ensure full scheduling opportunities for the outlying areas. ● Schools who are planning on playing out of state schools must submit their requests to their conference representative no later than the scheduling meeting date. Schools do not have to commit to the date or out of state school at this time however it is important to submit the “intent” to schedule out of state. ● Schools are encouraged to work with their coaches and complete the football questionnaire in a timely manner prior to the conference scheduling date. Scheduling Discussion: Format/Protocols ● Current Conference leadership will be present for scheduling meeting. ● District Athletic Directors will be the finalizing their district schedules. ● Schools without district representation will have a designated representative present from the 6A/5A/4A subcommittees. ● Tentative conference scheduling date: January 12 @ Xavier 9:00am Good of the order: ● 2015 Mesa City Sports Hall of Fame – flyer distributed by Steve Hogan All are invited to celebrate 4