A guide to converting an Excel
spreadsheet to a flat file format for
importing into HEPCAT
Select Blank database…
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A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT
Click on the Browse folder…
1.
Navigate to desired folder
location
2.
Enter new file name
3. Click OK
2
A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT
Click Create
2.
1.
Click External Data
Click Excel icon
3
A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT
Click Browse…
1.
2.
Go to the file location of the Excel
spreadsheet that has to be imported
Select the file
3.
Click Open
4
A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT
Click OK
Click Next
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A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT
Click OK
Deselect First Row Contains Column Headings
Select Next
twice
1.
Select No primary key
2.
Select Next
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A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT
Select Finish
Select Close
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A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT
Double click the newly created
table Sheet1 to open
1.
2.
Select the Fields tab
Select the Design View button
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A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT
2.
1.
All Data Types must be set to Text
for each field
Set the Field Size to the correct length for each Field
The field length for each field can be
found in the appropriate file
specification on HEIMSHELP.
3.
Click Save
4.
Close this screen not
the whole program
1.
5.
Click Yes
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A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT
Double click table Sheet1 to
open it
Click Text File in the Export
ribbon tab
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A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT
A text file name will be generated. This
will need to be changed to match the
HEPCAT naming convention. Please
refer to the HEPCAT Naming
Convention document on HEIMSHELP
to locate your requirements.
2.
Click Browse if you
want to save to a
different location
1.
Click OK
Text files with the quotes and
commas will not load into HEIMS
– therefore select Fixed Width - …
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A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT
Select Next
twice
+
NOTE: If you did not previously
change the text file name you should
before selecting Finish. Please refer to
the HEPCAT Naming Convention
document on HEIMSHELP.
Select Finish
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A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT
Select Close
The exported file will now be located in the location you chose to export to and ready for loading
into HEPCAT.
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