Futsal San Jose, Special AGM 2010/02/10
A. Call to Order 19:35 by Claudio
B. Roll Call
Bruce Yost
Alan Chase
Claudio Fleiner
Raj Singh
Laura Lewis
Ron Leedy
President Vice President
Secretary
Registrar
Treasurer
Referee Director
absent
present
present
present
present
present
C. Introduction of guests
Annette Reavies
D. Agenda & Meeting Minutes of last AGM Laura makes motion to pass Agenda, Raj seconds, passed.
Laura makes motion to accept minutes form last AGM, Raj seconds, passed
E. Reports
This is a special AGM called to make some changes to the constitution and elect additional board members. No reports are scheduled.
F. Unfinished Business
none
G. Proposal for Changes of Constitution, By­Laws and/or general procedures and specific rules.
Claudio motions to replace the following sentence in point 6.1:
"prior to the beginning of the Fall session, but no later than September 30 of the said seasonal year"
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with
"once a year"
Laura seconds, motion passed
Ron moves to replace "USFF and CFAN" within the definition of the position of Registrar with "the affiliated federations"
Claudio seconds, motion passed
Ron moves to add "Futsal" in the first sentence of the Referee Directors position to read "Shall be a qualified Futsal Referee".
Claudio seconds, motion passed.
Claudio moves to eliminate the position of "Assistant Facilities Director". Laura seconds, motion passed.
Claudio moves to add the following positions:
"COACHING DIRECTOR: Shall develop a program to educate Futsal coaches. Provide,
recommend, and communicate coaches training and clinics to the Board and all coaches.
Organize all Club coaching functions and activities. Be responsible for the education of all
coaches."
" U8 Director: The U8 Director is responsible to recruit and manage U8 and younger teams. If required shall appoint a U8 committee that he/she will chair to support the U8 program."
"COMMUNICATION, ACTIVITY & PROMOTIONS DIRECTOR: Shall coordinate the
newsletter, pictures, and any special activities. He/she shall organizing public relations and
advertising needed to meet the League's registration goal "
"TOURNAMENT DIRECTOR: Shall be responsible for coordinating with the affiliated
federations Tournament Directors. Will be responsible for proper submission of tournament
applications and fees. Shall coordinate with the appropriate coordinators the selection and
procurement of all tournament, jamboree, Cup and League awards (trophies, pins, medals,
ribbons, etc)."
"Q. SUMMER LEAGUE DIRECTOR: Shall be responsible to organize, advertise and run the
Summer league. Shall appoint a summer league committee that he/she will chair to support said
program."
Laura seconds, motion passes
Claudio moves to add the following sentence to the end of the description for the facilities and equipment director: "Shall work with teams that require insurance coverage for practice facilities."
Raj seconds, motion passed
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Claudio moves to change the end of the sentence describing the teams director to read " and schedules all games, taking into account as far as possible scheduling requests by teams.".Raj seconds, motion passes.
Claudio moves to append the last sentence for the Secretary position with " together with the PR
Director". Laura seconds, motion passes.
H. New Business
A discussion regarding proper foul calling was started. Ron explained the rules and that he is working with referees to call more fouls and apply Futsal rules as opposed to outdoor soccer rules. He urged teams to let him know if they witness problematic foul calling by referees so that he can work with them.
I. Election of new Board of Directors
Coaching Director
Claudio nominates Ken, Rah seconds, elected.
U8 Director
Claudio nominates Annette, Laura seconds, elected.
J. For the Good of the game
K. The End
Next AGM meeting will be in January/February 2010
Claudio moves to adjourn, second by Laura,, moved.
Meeting recorded by Claudio Fleiner
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