631-L2-TC-441.29/2
Twenty Ninth Consultative Meeting of INIS Liaison Officers
Vienna, 2-4 May 2001
INIS Progress and Activity Report 2000
Reproduced by the IAEA
Vienna, Austria, 2001
The material in this document has been supplied by the authors and has not been edited by the IAEA. The views
expressed remain the responsibility of the named authors and do not necessarily reflect those of the government(s) of the
designating Member State(s). In particular, neither the IAEA nor any other organisation or body sponsoring this meeting
can be held responsible for any material reproduced in this document.
Table of Contents
HIGHLIGHTS OF INIS ACTIVITIES 2000.............................................................................. 5
INIS PROGRESS AND ACTIVITY REPORT 2000 ................................................................ 9
A. GENERAL STATISTICS...................................................................................................... 9
A.1 Summary......................................................................................................................................................9
A.2 Member States and International Organisations participating in INIS ......................................................11
A.3 INIS Membership ......................................................................................................................................14
A.4 Countries receiving Atomindex Files on In-house produced CD-ROMs....................................................15
A.5 Revisions of the Reference Series Documents...........................................................................................15
A.6 Statistics on Input ......................................................................................................................................16
B. INIS SECTION 1999 FINANCIAL PERFORMANCE REPORT AND 2001
FINANCIAL PLAN............................................................................................................. 25
C. INIS SECTION — STAFF OF THE INIS SECTION (MARCH 2001) ............................. 26
D. INIS INPUT......................................................................................................................... 27
D.1
D.2
D.3
D.4
D.5
D.6
Volume of Input ........................................................................................................................................27
Non-Conventional Literature on CD-ROM and Microfiches ....................................................................28
Input Media ...............................................................................................................................................28
IAEA Input ................................................................................................................................................28
Input with FIBRE ......................................................................................................................................28
Submission of NCL (in Electronic Form and in Hard Copy).....................................................................28
E. INPUT PROCESSING SUPPORT...................................................................................... 29
E.1 Authorities .................................................................................................................................................29
E.1.1 Maintenance of the Journal Authority...........................................................................................29
E.1.2 Journal Titles ................................................................................................................................29
E.1.3 INIS Thesaurus and the Joint International Reference Series .......................................................29
E.1.4 Subject Categories and Scope Descriptions..................................................................................29
E.2 Database Quality Assurance ......................................................................................................................29
E.2.1 Completeness of Coverage............................................................................................................30
E.2.2 Timeliness.....................................................................................................................................30
E.2.3 Consistency...................................................................................................................................30
E.2.4 Quality Check of Subject Analysis and Bibliographic Description ..............................................30
E.2.5 Voluntary Contributions of Input by Member States ....................................................................31
F. OUTPUT PRODUCTS AND SERVICES .......................................................................... 32
F.1 INIS Web Site ...........................................................................................................................................32
F.2 INIS Database on the IAEA Internet Site ..................................................................................................32
F.3 INIS Database on CD-ROM......................................................................................................................38
F.3.1 Free Copies.......................................................................................................................................38
F.3.2
Paid subscriptions ..............................................................................................................................40
F.4 Distribution of INIS Atomindex Files via FTP Server and the INIS Output on In-house produced
CD-ROM ...................................................................................................................................................42
F.5 Non-Conventional Literature on CD-ROM and on Microfiche.................................................................46
F.5.1 Ad-hoc orders ...............................................................................................................................46
F.5.3 Prices ............................................................................................................................................47
F.5.4 Cost Recovery...............................................................................................................................47
F.6 Clearinghouse Imaging ..............................................................................................................................47
F.7 Evaluation of National Document Delivery Services ................................................................................47
G. PROMOTION, INFORMATION AND OTHER SERVICES ............................................ 48
G.1 Promotion and Information........................................................................................................................48
G.2 INIS Secretariat’s Common Email Addresses ...........................................................................................49
G.3 INIS Electronic Information Exchange .....................................................................................................49
iii
H. OECD/NEA DATA BANK’S COMPUTER PROGRAM SERVICE TO NONOECD MEMBERS THROUGH IAEA: REPORT FOR 2000............................................ 50
H.1 Introduction ...............................................................................................................................................50
H.2 Acquisition of New Programs....................................................................................................................50
H.3 Distribution................................................................................................................................................51
I. TRAINING, TC FELLOWSHIP AND TC PROJECT SUPPORT ..................................... 53
I.1 Introduction ...............................................................................................................................................53
I.2 INIS Training Seminar 2000 .....................................................................................................................53
I.3 Training Sponsored by the IAEA Technical Co-operation Department and INIS.....................................53
I.3.1 2nd Regional Training Seminar on the Upgrading of Information Unit Staff .....................................53
I.4 Fellowships and Scientific Visits...............................................................................................................54
I.5 IAEA Technical Co-operation Projects .....................................................................................................54
I.6 INIS PC-Based Training Package .............................................................................................................55
I.7 Distance Learning......................................................................................................................................56
I.8 IAEA Staff Training ..................................................................................................................................57
J. INIS COMPUTER SUPPORT- JUNE 1999 TO MARCH 2000 ........................................ 57
J.1 Major highlights/results .............................................................................................................................57
K. ACTIONS AND RECOMMENDATIONS OF THE TWENTY EIGHTH
CONSULTATIVE MEETING OF INIS LIAISON OFFICERS, VIENNA........................ 59
Agenda Item 1 Opening of the Meeting and Keynote Addresses to Celebrate 30 Years of INIS..............59
Agenda Item 3 INIS STATUS REPORT (631-L2-TC-441.28/1) ...................................................................59
INFORMATION ITEMS ..................................................................................................................................59
Agenda Item 5.1 INIS/ETDE thesaurus reconciliation..............................................................................59
Agenda Item 5.2 New INIS record format, Revised WinFIBRE input software .......................................59
Agenda Item 5.3 Acquisition of electronic records from publishers .........................................................60
Agenda Item 5.4 INIS Web Services.........................................................................................................60
Agenda Item 5.5 INIS Distance Learning Project .....................................................................................60
DISCUSSION ITEMS .....................................................................................................................................61
Agenda Item 6.1 Implementation of the New Membership Arrangements................................................61
Agenda Item 6.2 Processing the Backlog with Records Acquired from Publishers ..................................61
Agenda Item 6.3 INIS character set and formulas .....................................................................................62
Agenda Item 6.4 Mirroring the INIS Database..........................................................................................62
iv
Highlights of INIS Activities 2000
The continuing objective of INIS is to collect and distribute bibliographic information on
nuclear literature published in Member States, as well as the full text of non-conventional
literature—reports, dissertations, etc.—which is not readily available through commercial
channels.
The current number of participating Members is 122 and includes 103 countries and 19
international organisations.
INIS Input
A total of 65 715 bibliographic records were added during the year.
This number includes 3374 bibliographic records created by the INIS Subject Control Unit,
who is responsible for the input of all Agency and UN Organisations documents.
Agreements were completed with the Institute of Physics Publishing, Nuclear Technology
Publishing and British Nuclear Energy Society for the acquisition of their bibliographic
records in electronic format. These records are upgraded to INIS standards and added as input
of the backlog of articles from core scientific journals. The INIS Secretariat has secured an
agreement with a number of INIS Members to participate on a voluntary basis in the input of
this backlog. The project is a considerable success. Thirty-two countries are currently
participating in this programme. Some of these have never contributed to the database in the
past. More than 2202 records were thus added to the database.
Output Products and Services
INIS Database on the Internet
An important enhancement undertaken during 2000 was the introduction of IP (Internet)
addresses which resulted in over 50 000 users in INIS Member States having authorized
access to the INIS Database on the Web. Usage of the Database on the Internet has
increased by 40%.
INIS Database on CD-ROM
There were a total of 448 paid and free subscriptions distributed in 2000. (as of
12/12/2000).
A new contract was successfully negotiated and completed at the end of 2000 with the CDROM producer SilverPlatter with a 29% reduction in the annual fee.
Imaging of NCL
During the year, 2 683 NCL documents were imaged by the INIS Clearinghouse, for a total
of 239 038 pages scanned. Scans from a further 2 400 documents were also sent by
Member States for a total of 112 781 pages.
5
INIS PROGRESS AND ACTIVITY REPORT
PAGE 6
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
An overall total of 5 083 documents were added to the NCL Collection in 2000. This
represents 29 CD-ROMs, for a total of 160 CD-ROMs since imaging began (over
2 000 000 pages).
NCL on CD-ROM
Duplication of all NCL on CD-ROM is done in-house, resulting in significant savings.
At the end of 2000, 44 National INIS Centres were receiving a free subscription to the INIS
NCL CD-ROM in return for fulfilling all requests for NCL for users within their
jurisdiction. In addition, 8 INIS Member States have paid subscriptions for a total of 29
copies of the INIS NCL CD-ROMs distributed.
Promotion, Information and other Services
The INIS Secretariat continued the production of different promotional materials for use at
training events, exhibitions, seminars, and conferences and for the use by the INIS Liaison
Officers for their own promotional activities.
OECD/NEA Data Bank’s Computer Program Service to Non-OECD Members
The successful co-operation continued with the NEA Computer Program Service with the
provison of 366 (out of 3 594) programs to IAEA Member States that are not members of
OECD. Eight (out of 149) programs were contributed by those non-OECD Member States.
Training, Fellowship and TC Project Support
• The INIS Section organised and hosted the INIS Training Seminar for 2000. Thirty-two
participants from thirty-two Member States participated in the Seminar. It was designed for
the intermediate level with a comprehensive programme covering all aspects of input
preparation, output utilisation and other aspects of INIS operations.
• As a pioneer within the Agency in this field, the INIS Secretariat developed and launched
the INIS Distance Learning Program (INIS DLP) on the Web on 12 December 2000. The
program contains two courses and includes comprehensive instructions about all aspects of
input preparation. It is addressed to the staff of the national INIS Centres.
Technical Co-operation Projects
Continued the implementation during the year and completed three national projects. One
regional project continued to be implemented in 2000.
One regional training seminar took place in Cuba in 2000 with 16 participants from 14
countries of the Latin American region.
INIS Computer Support
During the last year, two developers left the Section, including the Head. The new Head
joined the Section at the beginning of 2001. At present, the Group consists of five developers,
including one temporary assistant. Recruitment is proceeding to replace the second developer.
For the period under review, even with difficulties due to shortage of resources, the Group has
successfully supported all production systems and ensured the smooth operation of INIS. In
addition, the deployment of the INIS Data Processing System (IDPS) was completed and the
Computer Support Group completed its adaptation and tuning to the INIS operational system.
27TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
STATUS REPORT
PAGE 7
CSG assisted in the reconciliation of the INIS-ETDE Thesauri and prepared the electronic
files for the joint Thesaurus printout. CSG loaded the new Thesaurus as well as the Journal
Authority links on the INIS Web Database. The Database access control was also improved.
Meetings in 2000
To provide guidance on the continued operation of INIS, the 28th Annual Consultative
Meeting of INIS Liaison Officers was held on 5-8 June 2000 in Karlsruhe, Germany. 71
participants and 3 observers representing 64 Member States and 3 International Organisations
(including the IAEA) attended the meeting. The meeting concluded with 34 decisions and
recommendations. At the Meeting, the INIS Members agreed on the new Definition of
Membership Arrangements for INIS and on a pilot program to determine the minimum level
of input records for each Member, to be approved at the next Liaison Officers’ meeting.
The 6th INIS/ETDE Joint Technical Committee Meeting met on 31 October - 1 November
2000 at the Vienna International Centre. There were a total of 37 participants and 1 observer
representing 23 countries and 3 international organisations (including the IAEA and the ETDE
Operating Agent). The meeting concluded with 13 decisions and recommendations. A
significant outcome of this meeting was the completion of the joint INIS/ETDE Thesaurus,
planned for publication in 2001. This Thesaurus will be part of a new Joint Reference Series
published in collaboration with the Energy Technology Data Exchange (ETDE). Another
outcome was the definition of a minimum record format, to ensure compatibility between
INIS, the US Dublin Core format and the electronic formats of various publishers whose
records are being acquired by INIS to complement current input.
INIS Progress and Activity Report 2000
A.
GENERAL STATISTICS
A.1 Summary
Membership
Official Participants
(Member States + International Organisations)
Centres Submitting Input
(Member States + International Organisations)
1999
2000
122
(103+19)
96 (83+13)
122
(103+19)
86 (80+5)
1
11
1
7
65
15
0
10
1
7
69
15
63,475
99.99%
67,857
65,715
99.99%
65,719
20
1
10
42 + 2 (free)
19
1
8
46 + 2 (free)
95
97
2373
15 851
27
835
26
36 763
178
90
178
88
Form of Input 1 (number of centres submitting input on)
CD-ROM
Diskettes
Worksheets
LAN
E-mail
FTP
Input and Processing Figures
Records received (volume year no. 30 and 31)
In machine-readable form (calendar year 1999 and 2000)
Records published (volume year no. 30 and 31)2
Output Figures
Centres receiving INIS output on CD-ROM
Subscriptions to NCL documents on microfiche (free)
Subscriptions to NCL documents on CD-ROM
Free subscriptions to NCL documents on CD-ROM (in accordance with INIS
Technical Note 134)
INIS centres with free site license for access to the INIS Database on Internet
(including the IAEA)
Authorized users for access to INIS Database on Internet under free
subscriptions3
Paid subscriptions to INIS Database on Internet
Authorized users for access to INIS Database on Internet under paid
subscriptions
INIS on CD-ROM
Paid subscriptions (current)
Free subscriptions
1
Some centres submit input in more than one type of media.
2
It should be noted that those figures, and those on pages [11-20], reflect the actual numbers of records published, i.e.
they exclude deleted and changed records. The figures cited in INIS Information Letter No. 135 include such records
and thus are somewhat higher.
3
The staff of the four INIS Members located at the Vienna International Centre (VIC) is not included, as they access the
Database without registration.
9
INIS PROGRESS AND ACTIVITY REPORT
PAGE 10
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
Meetings
Consultative Meeting of INIS Liaison Officers (number of INIS Member
Countries represented)
Joint INIS/ETDE Technical Committee (number of INIS Member Countries
represented)
65
63
18
23
-
17
-
32
US$4,336
US$3,948
US$3,950
US$3,908
US$3,751
—*
16.0
24.0
16
24
Training
Regional Training Workshop on the Upgrading of Information Unit Staff
(ARCAL XLII), Havana, Cuba, 19-20 June 2000
INIS Training Seminar 2000, Vienna, 4-8 December 2000
Budget (US $ millions)
Approved budget4
Revised financial plan4
Actual expenditure4
Staff — Approved posts in the INIS Section
Professional staff (3 P posts are vacant at the moment)
General Service staff
4
Differences in approved budget and actual expenditure are due to changing dollar exchange rates and cuts made in the
mid-year review of the financial plan.
*
Final figures were not available at the time of writing.
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 11
A.2 Member States and International Organisations participating in INIS
Member State
INIS Liaison Officer
Alternate INIS Liaison Officer
Albania
Algeria
Argentina
Armenia
Australia
Austria
Bangladesh
Belarus
Belgium
Bolivia
Brazil
Bulgaria
Cameroon
Canada
Chile
China, People’s Rep
Colombia
Costa Rica
Croatia
Cuba
Cyprus
Czech Republic
Democratic Rep Congo
Denmark
Ecuador
Egypt
Estonia
Ethiopia
Finland
France
Germany
Ghana
Greece
Guatemala
Hungary
India
Indonesia
Iran Islamic Republic
Iraq
Ireland
Israel
Ms. Flutura Bogdani
Mr. Nadjah Zenine
Ms. Alejandra T Chavez
Ms. Zhanna Kurghinyan
Ms. Mary E. Huxlin
Mr. Alexander Nevyjel
--Mr. Salim Asselah
--Mr. V. Kurghinyan
Ms. S. Gorringe
Mr. Friedrich Ranz
Mr. Kazi Azizul Hoque
Mr. Madhabi Islam
Mr. V.A. Ivanyukovich
Mr. Alain Sneyers
Ms. Carmen Rosa Fuentes Salome
Mr. Luiz F. Passos de Macedo
Ms. Neviana Rashkova
Mr. Bonaventure Etoundi
Ms. Monica Lim
Ms. Lila Trujillo
Mr. Sun Jiahui
------Mr. L. Fernando Sayao
Ms. Lyubka Vasileva
Mr. F.D. Kenmogne
--Ms. Victoria Ortiz
--Ms. Ana Garcia Sanchez
Mr. A. Araya Marin
--Ms. Katia Gonzalez Sanchez
Mr. S. Christofides
---
Mr. Leopoldo González Oviedo
Ms. M.A. Zamora Gonzalez
Ms. Nevenka Novosel
Mr. Danilo Alonso Mederos
Mr. Andreas Savva
Mr. Petr Adamek
Mr. Mampasi Lubanza Christian
Ms. Birgit Pedersen
Ms. Hipsy Cifuentes
Ms. Line Nissen
---
Ms. Fayka abd Elhalim Ibrahim
Mr. Mahmoud El Beheriy
Ms. Iige Maalman
Mr. Birru Dori
Ms. Eva Tolonen
Mr. Jean-Michel Capron
Mr. G.F. Schultheiss
Ms. E.A. Agyeman
Mr. A. Maltezos
Mr. Jorge Guillen
Mr. Peter Roboz
--Mr. E. Alemu
--Ms. Christa Brulet
Mr. Vijai Kumar
Mr. Syamsa Ardisasmita
Mr. Abdolmajid Hadidi
Mr. Hussein Al-Bahadili
Ms. Marie Kelly
Mr. Eli Miron
Ms. Eike Hellmann
Mr. G. Emi-Reynolds
Mr. Potiriades
--------Mr. Mohammad Hosein
Mr. R.A. Al-Shaheed
--Mr. H. Rotem
INIS PROGRESS AND ACTIVITY REPORT
PAGE 12
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
Member State
INIS Liaison Officer
Alternate INIS Liaison Officer
Italy
Japan
Jordan
Kazakhstan
Kenya
Korea, Republic of
Kuwait
Latvia
Lebanon
Libyan Arab Jamahiriya
Lithuania
Madagascar
Malaysia
Mali
Mexico
Mongolia
Morocco
Myanmar
Netherlands
New Zealand
Nicaragua
Nigeria
Norway
Pakistan
Panama
Paraguay
Peru
Philippines
Poland
Portugal
Qatar
Rep. of Moldova
Romania
Russian Federation
Saudi Arabia
Senegal
Singapore
Slovak Republic
Slovenia
South Africa
Spain
Sri Lanka
Sudan
Ms. Paola Molinas
Mr. Dainius Janenas
Mr. Andriantsea Jean Rubis
----Mr. Khalil Y. Awad
--Mr. Dominic Njoroge Kinyanjui
Mr. Tae Whan Kim *
------Mr. Mohamed Fkini
--Mr. R. Andriambololona
Mr. Samsurdin Ahamad
Ms. Ainon Abdul Manaf
--Mr. Ricardo Botello Corte
Mr. Gendengiin Altan-Och
Ms. Fatiha Mazouar
----Mr. Nambaryn Gansukh *
------------Ms. Gyrid Vikoren
--------Ms. Elnora L. Conti
--Mr. Antonio Ramalho
------Mr. O.G. Mikhnevich
Mr. Iyas Al-Hajiri
Ms. Arlette Tairou
Mr. Paul Lee
--------Mr. H.M.K. Soysa
Ms. Hala Ahmed Abdalla
Mr. Hideki Omichi
Mr. Rawhi Qassem
Ms. Sholpan Abdykhalykova
Mr. John S.K. Mbaya
Mr. Yeon-Ho Pang
Mr. Ahmad Khalid Al-Jassar
Ms. Ilva Ake
Ms. Amal Habib
Mr. Ramadan S. Almorhag
Ms. Win Win
Mr. F.G.H. van Wees
Ms. Diana Kelly
Ms. Maria del Carmen Morales
DG, Energy Commission
Ms. Astrid Gudmundseth
Mr. M. Munim Awais
Mr. Octavio Castillo Sanchez
Mr. Victor Rodriguez Gauto
Mr. Jose L.A. Prado Cuba
Ms. Imelda S. Delfin
Mr. Tadeusz Urbanski
Mr. José Gonçalves Marques
Mr. Salem Mohd. Al-Malki
Mr. Artur Buzdugan
Mr. Mircea I. Cristu
Mr. N.E. Yakovlev
Mr. Hamad A. Al-Sadoun
Mr. Youssouph Diatta
Mr. Lee Sing
Mr. Karol Janko
Mr. Davor Lovincic
Ms. M.J.S. Scheepers
Ms. E. Martin Santamaria
Ms. H.L.C. Nanayakkara
Mr. I. Abdelrahim Shaddad
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 13
Member State
INIS Liaison Officer
Alternate INIS Liaison Officer
Sweden
Switzerland
Syrian Arab Republic
Thailand
The Former Yugoslav
Rep. of Macedonia
Tunisia
Turkey
Uganda
UK
United Arab Emirates
Ukraine
Uruguay
USA
Uzbekistan
Venezuela
Viet Nam
Yemen
Yugoslavia
Zambia
Mr. L. Edvardson
Mr. T. Schucan
Mr. Raek Al-Shanaa
Ms. Chothip Mongkulmann
Ms. Marija Sejmenova-Gicevska
Mr. U. Widemo
Mr. A. Pritzker
Mr. Nour Eddine Hachicha
Ms. Olcay Sahin Seckin
Mr. Richard Oriada
Mr. Anthony Pygram
Mr. Farouk Mohamed El-Assaly
Ms. Zhanna I. Pysanko
Ms. Ana Rebellato
Mr. R. Charles Morgan
Mr. A.D. Avezov
Ms. Rosa Maria León
Mr. Hoang Anh Nguyen
Mr. Mahfoudh S. Abdullah
Mr. Branislav Durasevic
Mr. Bernard M. Chisenga
Mr. Raed Al-Hallack
Ms. P. Patumthong
--Ms. N. Khemeri
----Ms. Najwa Abdul Waheed Kamal Por
Ms. S. Fascioli de Turenne
Ms. Karen Spence
Mr. R.B. Sanaev
Ms. Yadira Rojas
-----
*
---
Organization
INIS Liaison Officer
Alternate INIS Liaison Officer
AAEA
CERN
CTBTO
EC
FAO
IAEA
ICRP
ICSTI
IIASA
ISO
JINR
OAU
OECD/NEA
UNIDO
UNSCEAR
WEC
WHO
WMO
WONUC
Ms. Basma Chebani
Mr. Corrado Pettenati
Chief, Public Information Section
--------------Mr. Leonid I. Molotkov
-----------------------
*
Mr. Giuseppe Cottone
Mr. G. Stergiou
Mr. Yanko L. Yanev
Mr. D.A. Perry
Mr. A.I. Lovtzov
Mr. Eduard Loeser
Mr. Evgueni Patrikeev
Mr. V.A. Biryukov
Mr. Atef Wahba Ghabrial
Mr. Enrico Sartori
Mr. Ghislain Robyn
--Mr. Kiyoshi Shibata
Mr. Paul Llanso
Mr. Christophe Chaubard-Willm
Alternate INIS Liaison Officer’s institute is different from INIS Liaison Officer’s institute.
INIS PROGRESS AND ACTIVITY REPORT
PAGE 14
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
A.3 INIS Membership
Year
1978
1979
1980
1981
1982
1983
1984
1985
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
Countries + Int. Org. New Member States
62 + 13
Kuwait, Madagascar, Malaysia, Mali, Qatar, Sri Lanka, Zaire,
Zambia
64 + 13
Columbia, D.P.R. Korea
66 + 13
Cuba, Greece
69 + 14
Libya, Paraguay, Syria + IIASA
69 + 14
—
72 + 14
Saudi Arabia, Nigeria, Guatemala
73 + 14
China
74 + 14
Uruguay
74 + 14
—
75 + 14
Panama
78 + 15
Costa Rica, Morocco, Jordan + UNIDO
79 + 15
Mongolia
79 + 15
DDR ceased, Sudan joined
80 + 16
Albania + AAEA
81 + 17
Bolivia + WMO
86 + 17
Nicaragua, Slovenia, Slovakia, Kenya, Ethiopia
88 + 17
Croatia, Lebanon and Lithuania joined, D.P.R.Korea withdrew
94 + 17
Armenia, Kazakhstan, Uzbekistan, Myanmar, Estonia, Tunisia
99 + 17
The former Yugoslav Republic of Macedonia, Cyprus,
Singapore, Yemen, Uganda
101 + 17
Latvia, Republic of Moldova
103 + 19
Senegal, United Arab Emirates, CTBTO, WONUC
INIS Correspondence Sent to INIS Liaison Officers in 2000
INIS Circular Letters
None were sent in 2000
INIS Technical Notes
No.
Date
150
2000-01-21
151
2000-02-28
149
2000-03-03
140
2000-03-24
152
153
154
2000-09-14
2000-10-02
2000-10-12
155
2000-12-19
Subject
Input to 1999 INIS Annual Report
INIS NCL Full Text - Guidelines for Electronic Files Submission
Reminder to INIS Technical Note 149 - New Membership Arrangements
for INIS
INIS Technical Note No. 140/Revision 1 - Evaluation of National
Document Delivery Services
Backlog of articles from core scientific journals
Update of the List of Journals Regularly Scanned & Key Journals
Provision of Access to the INIS Database on Internet at the IAEA Host by
IP address
Input to INIS Annual Report, 2000
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 15
INIS Information Letters
No.
Date
Subject
169
2000-01-28
INIS Production Statistics 1999
170
2000-05-12
INIS Annual Report, 1999
171
2000-10-12
Professional Vacancy in the INIS Section
172
2000-11-08
Closing of Volume 31
173
2000-11-17
Professional Vacancies in the INIS Section
174
2000-11-21
Decisions & Recommendations of the 6th Joint INIS/ETDE Technical
Committee Meeting
175
2000-12-12
Launching the INIS Distance Learning Program on the Internet
A.4 Countries receiving Atomindex Files on In-house produced CD-ROMs
1997
10
Brazil, Canada, China, Czech Republic, France, Ghana, Japan, Korea
Rep.of, Pakistan, Russia
1998
21
Brazil, Canada, China, Czech Republic, Ecuador, France, Ghana, India,
Ireland, Israel, Japan, Korea Rep. of, Lebanon, Morocco, Mongolia,
Netherlands, Pakistan, Russia, Sweden, Syrian Arab Rep., The Former
Yugoslav Rep. of Macedonia
1999
20
Brazil, Canada, China, Czech Republic, Ecuador, France, Ghana, India,
Ireland, Israel, Japan, Korea Rep. Of, Morocco, Mongolia, Netherlands,
Pakistan, Russia, Sweden, Syrian Arab Rep., The Former Yugoslav Rep. of
Macedonia
2000
19
Brazil, Canada, China, Czech Republic, Ecuador, France, Ghana, India,
Israel, Japan, Korea Rep. Of, Morocco, Mongolia, Netherlands, Pakistan,
Russia, Sweden, Syrian Arab Rep., The Former Yugoslav Rep. Of
Macedonia
Currently, as of October 2000 there are 19 recipients of INIS Output on in-house produced CDROM.
A.5 Revisions of the Reference Series Documents
The IAEA’s list of the INIS Reference Series, both in print and on the INIS Home Page, has
been amended to show only the current manuals; outdated or superseded manuals are no longer
included on the list. Updates to the manuals are available on the FTP server.
Ref. Series No.
Date
Subject
IAEA-INIS-11
(Rev.27)
IAEA-INIS-24
Dec 2000
INIS: Authority List for Journal Titles
Dec 2000
INIS: Manual for Online Retrieval from the INIS Database on
the Internet
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 16
A.6 Statistics on Input
Input to INIS Database by Country
Volume 31 (2000) - Total No. of Records 65719
*GB 11.8%
US 8.8%
JP 8.2%
OTHERS 14.6%
XA 8.1%
AU 1.5%
IT 1.6%
CH 1.7%
CA 1.8%
RU 7.3%
HU 1.8%
NL 1.9%
KR 2.1%
IN 2.2%
UA 2.3%
DE 6.1%
FR 5.2%
PL 4.8%
CN 4.5%
BR 3.7%
“OTHERS” INCLUDES ALL COUNTRIES WITH INPUT LESS THAN 1.5% (1000 RECORDS)
* The records attributed to the GB comprise those electronic records obtained and processed
by the Secretariat and voluntary contributions by INIS Member States.
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 17
Input to INIS Database by Country
Volume 27 (1996) - Volume 31 (2000)
35,000
30,000
25,000
20,000
15,000
10,000
5,000
1996
1997
1998
1999
US
O GB
TH
ER
S
JP
XA
RU
DE
FR
PL
CN
BR
UA
IN
KR
NL
HU
CA
CH
IT
AU
0
2000
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 18
Input to INIS Database
Conventional and Non-Conventional Literature
Volume 12 (1981) - Volume 31 (2000)
18,731
V. 12 (1981)
70,761
14,202
V. 13 (1982)
72,525
22,356
V. 14 (1983)
91,720
14,948
V. 15 (1984)
73,318
19,801
V. 16 (1985)
86,448
V. 17 (1986)
26,526
V. 18 (1987)
26,807
90,369
100,442
29,479
V. 19 (1988)
106,717
24,666
V. 20 (1989)
86,249
26,032
V. 21 (1990)
95,579
28,723
V. 22 (1991)
91,927
26,936
V. 23 (1992)
88,956
24,482
V. 24 (1993)
V. 25 (1994)
26,601
V. 26 (1995)
27,175
V. 27 (1996)
26,972
V. 28 (1997)
26,086
76,560
77,084
78,986
80,516
80,756
21,479
V. 29 (1998)
27,054
V. 30 (1999)
67,857
61,233
24,569
V. 31 (2000)
0
30,000
65,719
60,000
TOTAL NUMBER OF RECORDS
90,000
120,000
NON-CONVENTIONAL LITERATURE
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 19
Input to INIS Database Received and Published
Volume 22 (1991) - Volume 31 (2000)
93,790
91,927
V. 22 (1991)
88,538
88,956
V. 23 (1992)
74,432
76,560
V. 24 (1993)
V. 25 (1994)
80,317
77,084
V. 26 (1995)
79,591
78,986
V. 27 (1996)
85,250
80,516
V. 28 (1997)
81,689
80,756
63,475
67,857
V. 29 (1998)
62,705
61,233
V. 30 (1999)
65,715
65,719
V. 31 (200)
0
30,000
RECORDS PUBLISHED
60,000
90,000
RECORDS RECEIVED
120,000
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 20
Input to INIS Database by Literature Type
Volume 31 (2000) - Total No. of Records 65719
Journal Articles 49%
Patents & Computer
Medium 2%
Books 12%
Miscellaneous
(incl. Conferences,
Thesis, Audiovisual
Material)
20%
Reports 17%
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 21
Input to INIS Database by Subject Area
Volume 31 (2000) - Total No. of Records 65719
Atomic, Molecular &
Condensed Matter Physics
9.2%
Nuclear Materials
11.6%
Life Sciences
18.2%
Engineering &
Instrumentation
7.9%
Nuclear Power
& Safety
7.9%
0.7% Isotopes
0.8% Safeguards
3.7% Non-Nuclear Energy
Economic, Legal & Social
3.7%
Nuclear Physics
7.2%
Nuclear Fuel Cycle & Radioactive Waste
4.0%
Chemistry
7.2%
Elementary Particle Physics
6.9%
KEY:
Isotopes
Safeguards
Non-Nuclear Energy
Economic, Legal & Social
Nuclear Fuel Cycle & Radioactive Waste
Environmental & Earth Sciences
Fusion Research & Technology
Elementary Particle Physics
Chemistry
Nuclear Physics
Nuclear Power & Safety
Engineering & Instrumentation
Atomic, Molecular & Condensed Matter Physics
Nuclear Materials
Life & Sciences
Environmental & Earth Sciences
5.0%
Fusion Research & Technology
6.0%
-
S07
S98
S01-S04, S08-S10, S13-S17, S20, S24-S25, S30
S29, S99
S11, S12
S54, S58
S70
S72
S37, S38
S71, S73
S21, S22
S42, S43, S46, S47
S74, S75
S36
S60-S63
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 22
Input to INIS Database by Subject Area
Volume 27 (1996) - Volume 31 (2000)
Engineering & Instrumentation
(S42,S43,S46,S47)
Elementary Particle Physics
(S72)
Nuclear Physics
(S71,S73)
Atomic, Molecular and
Condensed-Matter Physics
(S74,S75)
Fusion Research and Technology
(S70)
Chemistry
(S37,S38)
Nuclear Materials
(S36)
Environmental & Earth Sciences
(S54,S58)
Life & Environmental Sciences
(S60-S63)
Non-Nuclear Energy,
Economic, Legal & Social
(S01-S04,S08-S10,S13-S17,S20,
S24-S25,S29,S30,S99)
Isotopes
(S07)
Safeguards
(S98)
Nuclear Fuel Cycle &
Radioactive Waste
(S11,S12)
Nuclear Power & Safety
(S21,S22)
0
5,000
2000
1999
10,000
1998
1997
15,000
1996
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 23
Input to INIS Database in 2000 by Year of Publication
Volume 31 (2000) - Total No. of Records 65719
* 1990
274
1991
142
1992 61
1993
202
1994
325
1995
663
1996
2040
1997
4136
1998
11303
1999
25877
2000
20696
0
10,000
20,000
* 274 records were entered with publication year 1970 - 1990
30,000
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 24
INIS Database Timeliness
Year of Publication in Each Announcement Year
Volume 21 (1990) - Volume 31 (2000)
100,000
95,579
91,927
90,000
80,000
88,956
76,560
77,084
70,000
78,986
80,516
80,756
67,857
65,719
61,233
60,000
50,000
40,000
30,000
20,000
10,000
0
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
(Vol.21) (Vol.22) (Vol.23) (Vol.24) (Vol.25) (Vol.26) (Vol.27) (Vol.28) (Vol.29) (Vol.30) (Vol. 31)
Publ.year=Ann.year
Publ.year=Ann.year-2
Publ.year=Ann.year-4 and more
Publ.year=Ann.year-1
Publ.year=Ann.year-3
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
B.
INIS PROGRESS AND ACTIVITY REPORT
PAGE 25
INIS Section 1999 Financial Performance Report and 2001 Financial Plan
2000
(Plan)*
2001
(Plan)
Staff Costs
Salaries – Established posts – P
Temporary Assistance – P
Salaries – Established Posts – GS, M&O
Temporary Assistance – GS
Common Staff Costs
Overtime
Sub-total, Staff Costs
946,200
1,029 100
43,400
958,300
0
796,200
0
2,744,100
43,400
928,400
0
881,000
1,700
2,883,600
48,000
45,200
130,700
178,700
128,300
173,500
16,000
3,900
9,700
86,400
88,900
69,600
362,100
35,500
672,100
14,700
4,000
17,400
83,300
86,300
41,900
176,400
20,200
444,200
31,900
13,800
139,000
142,200
313,100
125,000
88,900
227,700
3,908,000
3,729,000
Travel Costs
Travel – Staff
Travel – Non-staff
Sub-Total, Travel Costs
Other Direct Costs
Interpretation Services
Representation and Hospitality
Training
Equipment: Purchased
Supplies and Materials
General Operating Expenses
Contracts
Miscellaneous
Sub-total, Other Direct Costs
Shared Costs
Translation Services
Printing and Publishing Services
Data Processing Application Services
Sub-Total, Shared Costs
Total
*
The actual expenditures have not been received at the time of writing.
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 26
C.
INIS SECTION — STAFF OF THE INIS SECTION (MARCH 2001)
INIS SECTION
Head, INIS Section
Vacant
Secretary: B. Mayer
Systems Analyst
Y. Turgeon
Bibliographic
Control Unit
Subject Control
Unit
Centre Services
Unit
Clearinghouse
Unit
Computer Support
Group
Superv.: S. Rieder
Head: Vacant
Head: T. Atieh
Head: A. Tolstenkov
Head: S. Magliulo
Secr. N.DreihannHolenia
Documentation:
A. Agius
L. Dessyllas (P/T)
R. Eder
R. FoersterRomswinckel
L. Goscinski
Secr. K. Epperson
Secr. G. Zamirovskaia
Thesaurus Spec.:
G. Thoeming
Subject Specialists
A. Kist
Vacant
N. Marinkovic
B. Negeri
Documentation
Superv.: Vacant
B. Jonas
J. Jaramillo
Techn.Info.Officer:
W. Mandl
Info. Officer:
G. Queiroz
IAEA Liaison
Officer, OECD/NEA,
France
J. Galan
R. Shah (TA)
Senior Doc. Clerk:
S. Oezhan
Doc.Clerk. E. Aldover
Doc.Delivery Group
Senior Doc.Clerk:
D. Pertot-Sinozic
R. Kunz
Imaging Group
Superv.: Vacant
L. Binder
Y. Reynaud
G. St. Pierre
M. Wolodimiroff
B. Krznaric
T. Kalapurackal
W. Ziegler
L. Iliev
N. Gyasi
V. Yurpalov (TA)
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
D.
INIS PROGRESS AND ACTIVITY REPORT
PAGE 27
INIS INPUT
D.1 Volume of Input
The total number of records announced in the INIS Database volume 31 (2000) was 65,719. A
total of 86 Members sent input for volume 31 (2000). The following Members provided NO input
for calendar year 2000:
1998
Algeria
Bolivia
Congo5
Cameroon
Colombia
Ethiopia
Greece
Guatemala
Indonesia
Iraq
Kuwait
Latvia
Libya
Madagascar
Mali
Mongolia
Nicaragua
Panama
Portugal
Saudi Arabia
South Africa
Sri Lanka
Tunisia
Uganda
Venezuela
Viet Nam
Yemen
Zambia
Member States
1999
Congo5
Cameroon
Ethiopia
Greece
Iraq
Kuwait
Latvia
Libya
Madagascar
Mali
Mongolia
Panama
Qatar
Saudi Arabia
Senegal
U.A. Emirates
Uganda
Viet Nam
Yemen
Zambia
2000
Albania
Algeria
Arab Emirates
Bangladesh
Cameroon
Congo5
Cyprus
Ethiopia
Greece
Iraq
Kuwait
Libya
Madagascar
Mali
Mongolia
Panama
Qatar
Senegal
Singapore
Tunisia
Uganda
Yemen
1998
International Organisations
1999
2000
AAEA
CEC/Euratom
CERN
FAO
ICRP
IIASA
ISO
OAU
UNIDO
WEC
WHO
WMO
CEC/Euratom
ICRP
IIASA
OAU
WEC
WMO
WONUC
AAEA
CEC/Euratom
CTBTO
EC
FAO
ICRP
ICSTI
IIASA
ISO
OAU
UNIDO
UNSCEAR
WEC
WMO
WONUC
INIS Liaison Officers of 31 countries were contacted during the year to remind them that they
did not send any records since the beginning of the year 2000. As a result of this activity, 8 countries
have sent input.
5
Congo Democratic Republic is the former Zaire
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 28
D.2 Non-Conventional Literature on CD-ROM and Microfiches
In 2000 (volume 31), INIS received 12,468 cited references of non-conventional literature.
The full text of these were available from INIS and found on 29 CD-ROMs and microfiches. The
following table contains documents processed by the Secretariat during the past five years.
1996
1997
1998
1999
2000
Total
Titles
10,125
7,977
6,673
12,671
5,083
42,529
Microfiche
16,273
11,242
9,238
13,173
7,097
57,023
Ref. Numbers
26,971
26,086
15,153
19,956
12,468
100,634
1,044,906
669,136
447,625
646,594
352,711
3,160,972
Pages
NCL in INIS database - status end 2000
All
Vol. 31
NCL
696,946
24,563
NCL available from INIS
567,131
12,992
D.3 Input Media
E-mail and FTP are the preferred methods to submit input: 69 centres used e-mail, 15 used
FTP, 10 diskettes, 7 LAN and 1 worksheet.
D.4 IAEA Input
In the year 2000, the INIS Secretariat prepared 3374 items of input from publications of the
IAEA and other UN organizations, representing five percent of the total annual input.
D.5 Input with FIBRE
During 2000, 85 INIS Members used FIBRE, 3 more than in the previous year. The majority
uses FIBRE to create records, although a few use this software only to check data.
D.6 Submission of NCL (in Electronic Form and in Hard Copy)
The total number of NCL documents submitted during the year 2000 was 5,199. While 2,653
documents have been submitted in the traditional format, i.e. in print, 2,546 have been submitted in
electronic format (as scanned images in TIFF format using CCITT group IV compression as
o
required in INIS Technical Note N 133). The majority of scanned images have been submitted by
the US input centre (1,280 documents), followed by Mexico (326), France (237), Japan (202),
Argentina (127), China (93), Bulgaria (82), Canada (75), Russian Federation (30), Sweden (27),
Italy (19), Peru (13), Pakistan (8), Nicaragua (6), Costa Rica (5), Belarus (2), Brazil (2), Colombia
(2), Ecuador (2), Uruguay (2), Venezuela (2), Bolivia (1), Estonia (1), Malaysia (1) and
International Atomic Energy Agency: (1). The INIS Clearinghouse and the Bibliographic Control
Unit have continued providing assistance to the Centres submitting electronic image.
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
E.
INIS PROGRESS AND ACTIVITY REPORT
PAGE 29
INPUT PROCESSING SUPPORT
E.1 Authorities
E.1.1 Maintenance of the Journal Authority
The INIS Journal Authority Maintenance Subsystem on the client/server platform will be
upgraded to a 32-bit environment during 2001.
E.1.2 Journal Titles
Publication
Three cumulative supplements of the IAEA-INIS-11: INIS Authority List for Journal Titles
were produced in 2000. They were sent to the INIS Centres in March, June and October 2000.
Supplement No. 1 covered journal titles added and/or changed in the period January – March,
Supplement No. 2 covered titles for January – June and Supplement No. 3 covered titles for January
– October 2000. The 27th Revision of IAEA-INIS-11: INIS: Authority List for Journal Titles was
published at the end of 2000 containing 12,512 titles.
Journals Regularly Scanned & Key Journals
The INIS Journal Authority records have been updated according to the information received
from Liaison Officers. ‘INIS List of Journals Regularly Scanned and Key Journals for 2001’ was
produced and sent to all INIS Centres as an attachment to INIS Information Letter No 176 in
February 2001.
E.1.3 INIS Thesaurus and the Joint International Reference Series
The Joint International Reference Series, comprising the new Joint Subject Category Guide,
the Joint Manual for Subject Analysis, and the Joint Thesaurus have been approved for publication
by the Secretariat and will be published this year.
The INIS Thesaurus and the ETDE Thesaurus now contain identical sets of descriptors. The
merger of the two books was completed in April 2000, and the word block corrections that were
recommended by the Joint INIS/ETDE Technical Committee were finalized during the year 2000.
The final form of the Joint International Reference Series Thesaurus was accepted by the Joint
Technical Committee at its meeting in October 2000. Maintenance of the new Thesaurus will be coordinated in the future with the ETDE Operating Agent.
E.1.4 Subject Categories and Scope Descriptions
The new subject categories have been in use for the year 2000, and the new categories have
been used to generate the Input by Subject Area statistics that appear elsewhere in this report. The
INIS Quality Assurance program for monitoring of input has been modified for use with the new
categories and is working successfully. The Secretariat reviewed 12,971 records that were indicated
by the quality assurance program.
E.2 Database Quality Assurance
In order to assure the high quality of the common database, the INIS Secretariat, acting on
behalf of its Members, carefully considers the major quality aspects of input with regard to:
• Completeness of coverage
• Timeliness
• Consistency
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 30
• Bibliographic Description and Subject Analysis
E.2.1 Completeness of Coverage
As a result of checks performed by the INIS Secretariat to identify items relevant to the INIS
subject scope but not included in the INIS database, 18 letters were sent to INIS Liaison Officers
asking for the submission of the 31 missing publications.
In addition to this, as part of the startup process for the voluntary contributions, the Secretariat
processed a number of electronic records from Institute of Physics, British Nuclear Energy Society,
Nuclear Technology Publishing, and Elsevier Science B.V., amounting to a total of 6205 records.
Based upon an agreement between the INIS Secretariat and the British Library whereby we
receive on a monthly basis a file of bibliographic records (together with the hard copies of abstracts)
of British non-conventional literature included in the SIGLE database, the Secretariat processed
(including subject analysis and indexing) a total of 1931 items of input. In return, the Secretariat
sent back the original files received from the British Library according to their requested format.
E.2.2 Timeliness
The following table gives an overview of the average time lag (in months) for the past five
volumes by type of literature.
Type of record
Journal
Book
Report
Patent
Miscellaneous
All records *
Vol. 26
1995
7
11
8
10
17
9
Vol. 27
1996
8
8
9
8
15
9
Vol. 28
1997
7
12
11
6
14
9
Vol.29
1998
7
16
9
5
17
9
Vol.30
1999
8
21
14
6
18
13
Vol.31
2000
11
15
14
13
17
13
Time lag = date of inclusion in the database - publication date (in months).
It should be noted that the inclusion of electronic records of backlog journal articles causes a
temporary increase in the lag time, which should decrease again when the backlog is current.
E.2.3 Consistency
Because of the high degree of decentralisation, special efforts are devoted to ensure the
consistency of INIS and its database. The INIS Secretariat therefore publishes and updates the
Reference Series with twenty-three manuals on INIS rules, standards, guidelines, etc. Some manuals
from the INIS Reference Series have been revised, supplemented or updated during the reporting
period (see Section A of this report).
E.2.4 Quality Check of Subject Analysis and Bibliographic Description
In 2000, the Bibliographic Control Unit continued to provide assistance to those Centres who
encountered difficulties in preparation and submission of input records.
*
Includes more than 99% of total input.
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 31
In 2000, 8002 items of input were checked for quality of subject analysis and, if necessary,
corrected by the Subject Specialists. As a result of manual checks of these items by the Subject
Specialists, 28 were withdrawn (out of INIS scope) and Quality Check letters were sent to the
respective inputting centres.
E.2.5 Voluntary Contributions of Input by Member States
Technical Note No.152 was sent to all Member States inviting them to participate in the
voluntary input of the backlog of articles from the core scientific journals. Forty-four positive
replies and four negative replies were received. Because the voluntary offers were “profiled” to
include only records from specific subject areas, it was not possible in every case to provide records
matching the requested profile. As a result, records were sent officially to 32 Member States, and
the total voluntary contribution received from 27 of these Member States was 2202 records. The
Member States that volunteered (either in response to Technical Note no. 152, or verbally during the
last INIS Liaison Officers’ Meeting or by e-mail) to contribute were: Algeria, Argentina, Australia,
Austria, Bangladesh, Belarus, Belgium, Bulgaria, Cuba, Cyprus, Ecuador, Egypt, Hungary, India,
Japan, Kazakhstan, Malaysia, Mexico, Moldova, Pakistan, Paraguay, Peru, Poland, Portugal,
Romania, South Africa, Syria, Turkey, Uganda, Ukraine, Uzbekistan, Venezuela.
INIS PROGRESS AND ACTIVITY REPORT
PAGE 32
F.
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
OUTPUT PRODUCTS AND SERVICES
F.1 INIS Web Site
The INIS Secretariat launched its first Web site in 1996. A new version of the INIS Web site
is currently under preparation. The objective of this new version is to further enhance the promotion
of INIS by offering a more friendly and easy to navigate site, which will include concise information
about the system, while insuring higher and proper visibility on the Web.
The INIS Members’ Area continued to be maintained and updated with the relevant
information, mass correspondence, current Manuals, and meetings documents. In addition, the
presentations, lectures and photos of the INIS Liaison Officers’ meeting, and the INIS Training
Seminar have all been posted on the site.
The INIS Secretariat has received several comments from the INIS Liaison Officers on their
satisfaction and appreciation of this service.
F.2 INIS Database on the IAEA Internet Site
The full INIS Database was launched on the Internet officially in October 1998 under a
modern Web-based user-friendly retrieval software. The Database under this platform continued to
be accepted world-wide and many more users have been registered. The pricing policy as
recommended by the 26th Consultative Meeting of the INIS Liaison Officers continued to be the
policy that the INIS Secretariat is implementing to accommodate the various types of users and
access defined in the policy.
Based on:
•
•
•
the recommendation of the 10th Advisory Committee for INIS, December 1998,
concerning the free access to the Database; and
on the replies received from the INIS Liaison Officers to INIS Technical Note No. 141,
1999-03-17, and
on the approval received during the 27th Consultative Meeting of the INIS Liaison
Officers, May 1999, on the need to expand free access within the INIS Liaison Officers’
organizational confines beyond the staff working strictly on INIS-related activities, which
was basically valid within the INS Centres only, free access was expanded to cover the
INIS Liaison Officer’s organisational confines. The INIS Liaison Officers were informed
of this expansion through INIS Technical Note 142, 1999-06-28, and the INIS Secretariat
modified the License Agreements for INIS Members reflecting this new approach and sent
it to all INIS Liaison Officers.
At the time of writing, 62 INIS Liaison Officers (out of 98 registered INIS Liaison Officers)
submitted the modified License Agreement duly completed and signed. There were 18 paid site
subscriptions and 9 paid single user subscriptions.
In October 2000, the INIS Secretariat announced the provision of access by IP address to the
INIS Database on the Internet to the INIS Liaison Officers through INIS Technical Note No. 154,
2000-10-12. All paid subscribers were also informed. Access was provided for 26 sites under Free
Site License and for 5 sites under Paid Site Subscriptions.
At the time of writing, the total number of authorised users of the INIS DB on the Internet was
56,981 (see Table 1 below).
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 33
Table 1. Subscriptions to INIS Database on Internet as of end-February 2001 (Free & Paid)
INIS Member
PAID
subscriptions
PAID
Authorized Users
FREE
Authorized Users
Countries LICENSED for Free Access
Algeria
Argentina
Armenia
Australia
Austria
Bangladesh
Belarus
Belgium
Brazil
Bulgaria
Canada
Chile
China
Colombia
Costa Rica
Croatia
Cuba
Cyprus
Czech Republic
Denmark
Ecuador
Egypt
Estonia
Ethiopia
Finland
France
Germany
Greece
Guatemala
Hungary
India
Indonesia
Iran
Iraq: not currently applicable
Ireland
Israel
Italy
Japan
Kazakhstan
Kenya
Korea, Republic of
Kuwait
1 site
1
2 site
1 site
25 012
1 500
1 site
1 single
38
1
2 single, 1 site
76
1 site
1 single, 1 site
1
1 301
1 single
1 single
1
1
203
2
200
30
1
3
3
482
60
3 000
62
7
20
1
10
5
2
3
50
2
1
1
3
50
1 500
2
1
1
2
1
3
30
15
30
20
500
3
2
2 000
1
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 34
INIS Member
Latvia
Lebanon
Libyan Arab Jamahiriya
Lithuania
Malaysia
Mexico
Mongolia
Morocco
Netherlands
New Zealand
Nicaragua
Nigeria
Norway
Pakistan
Paraguay
Peru
Philippines
Poland
Portugal
Qatar
Republic of Moldova
Romania
Russia
Saudi Arabia
Senegal
Singapore
Slovakia
Slovenia
South Africa
Spain
Sudan
Sweden
Switzerland
Syrian Arab Rep
Thailand
TFYR of Macedonia
Tunisia
Turkey
Ukraine
United States of America
Uruguay
Venezuela
Viet Nam
Yugoslavia
PAID
subscriptions
PAID
Authorized Users
1 site
1
1 site
1 site
24
56
1 single
1
1 single, 1 site
1 site
33
10
1 site
3 500
1 single, 3 site
6 504
Countries NOT LICENSED for Free Access
Albania
Bolivia
Cameroon
Democratic Rep Congo
Ghana
Jordan
FREE
Authorized Users
1
1
1
1
1
2
1
2
2
3
1
1
10
7
1
1
55
5
255
1
1
10
3
5
1
1
1
1
60
500
5
4
300
4
1
1
18
1
3
2 800
1
16
1
1
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 35
PAID
subscriptions
INIS Member
Madagascar
Mali
Myanmar
Panama
Sri Lanka
Uganda
United Arab Emirates
United Kingdom
Uzbekistan
Yemen
Zambia
Totals in Member States
1 site
9 single, 18 site
PAID
Authorized Users
FREE
Authorized Users
1
38 062
12 403
Int’l Organizations LICENSED for Free Access
AAEA (Tunisia)
CERN (Switzerland)
CTBTO (Austria) *
FAO (Italy)
IAEA (Austria) *
ICRP (UK)
IIASA (Austria)
JINR (Russia)
OECD/NEA (France)
UNIDO (Austria) *
UNSCEAR (Austria) *
WHO (Switzerland)
WMO (Switzerland)
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
4
1 500
n/a
1
n/a
1
1
3 000
1
4
n/a
2 000
4
Int’l Organizations NOT LICENSED for Free Access
EC (Luxembourg)
ICSTI (Russia)
ISO (Switzerland)
OAU (Ethiopia)
WEC (Austria)
WONUC (France)
Totals in international
organizations
TOTALS IN INIS MEMBERS
0 single, 0 site
27 subscriptions
0
6 516
38 062
18 919
In addition to the regular maintenance and weekly updates, the INIS Secretariat continued the
enhancements of the Database to fulfil the user needs and requirements. The following are the major
ones:
123*
Introducing the access by IP address;
Link to additional NCL full texts documents;
Special feature allowing users with IP access to have access to their “Saved Queries”;
INIS Members located at the Vienna International Centre (VIC) have free access to the Database without the
requirement of registration.
INIS PROGRESS AND ACTIVITY REPORT
PAGE 36
45-
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
Links within the Journal Titles;
On-line availability of the “Manual for Online Retrieval from the INIS Database on the
Internet”
As a result of those improvements and the different enhancements introduced during the
course of the year, much increased usage was reported on our Log system.
In addition the INIS Secretariat started the preparation of a user survey through the
preparation of relevant questionnaire. The plan is to distribute the questionnaire in early April 2001
to reach the maximum number of users.
The INIS Secretariat continued to send the Liaison Officers of those INIS Members States
where paid subscriptions to the Database exist, reports on the subscriptions that have been taken out
in their countries. These reports are sent to the respective Liaison Officers every six months,
provided that changes have occurred in the number of registrations since the last report. Such
reports can be sent more frequently, if needed.
The announcement on the INIS Home Page offering the possibility of applying for free access
to INIS Database for nuclear energy-related conferences and training events, continued to be
available. Such an offer benefits the participants, who may perform on-the-spot retrieval from INIS,
and it also promotes INIS to a targeted world-wide audience. Registration is naturally dependent
upon the option chosen by the Liaison Officers that indicates their authorization, or otherwise, for
access within their boundaries. During the course of 2000 and until the time of writing there have
been 37 such registrations issued and provided for different conferences and training events.
With INIS Technical Note 132, the Liaison Officers were asked to indicate their decision
concerning access authorisation for prospective subscribers within their national boundaries, or
organisational confines in the case of an international organisation. Ninety-eight (98) responses
received are summarised below:
Option 1:
Liaison Officer gives blanket authorisation:
chosen by 45 Member States and 8 international organisations.
Option 2:
Liaison Officer to authorise each individual subscriber:
chosen by 38 Member States and 1 international organisation.
Option 3:
Access requests to be referred to the Liaison Officer:
chosen by 6 Member States and 1 international organisation.
As implied by the polling of Liaison Officers by means of Technical Note 132, the exclusive
right of Liaison Officers to offer services based on INIS products to users within their national
boundaries or organisational confines will, of course, continue to be respected. Depending on which
of the above options was chosen by individual Liaison Officers, subscribers will be provided with
registration(s) only with the prior approval of the relevant Liaison Officer.
Staff members of the VIC organisations have free access to the Database and without the
requirement of registration.
Retrieval service for non-registered end-users: the INIS Secretariat continued to offer free
ad-hoc retrieval service for staff of the VIC organisations and the Permanent Missions, for Fellows
and Scientific Visitors at the IAEA, for organisers and participants of IAEA meetings, for UN
organisations, and for requesters in developing countries. In 2000, a total of 18 such searches were
made. In addition, participants in several in-house and outside international conferences were
provided with sample searches.
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 37
Table 2. INIS Database on the Internet at the IAEA Host Usage Statistics
from 1 January to 31 December 2000
INIS Member
AAEA
Argentina
Australia
Austria
Belgium
Brazil
Bulgaria
Canada
Chile
Costa Rica
Cuba
Czech Republic
Denmark
Ecuador
Egypt
Estonia
CERN
Finland
France
Germany
Indonesia
ICRP
IIASA
Iran, Islamic Rep. of
Ireland
Israel
Italy
Japan
JINR
Kazakhstan
Korea, Rep. of
Malaysia
*
Number of
requests
Documents
displayed
80
2,528
3,740
894
454
5,889
1,288
4,047
2,450
69
125
5,473
385
8
62
140
892
3,934
1,185
56
1
202
392
68
271
2
39
1,020
575
25
263
78
23
1,257
1,809
467
247
3,183
1,009
2,605
499
15
123
2,613
276
3
9
45
261
2,426
492
26
0
46
112
14
179
0
10
521
388
8
66
7
INIS Member
Mexico
Morocco
New Zealand
Nicaragua
Nigeria
Norway
Paraguay
Peru
Poland
Portugal
Romania
Russian Federation
Saudi Arabia
Slovakia
Slovenia
South Africa
Spain
Sweden
Switzerland
Syrian Arab Republic
TFYR of Macedonia
Tunisia
Turkey
United Kingdom
UN
United States of America
Uruguay
Venezuela
IAEA (external) *
Total External
IAEA (internal)
TOTAL
Number of
requests
123
19
486
84
1
117
84
67
5
230
314
358
95
653
141
1,940
5
662
1,116
43
105
77
586
1,397
20
5,439
11
47
3,384
54,244
72,746
126,990
Includes staff members of the INIS Members located at the Vienna International Centre (CTBTO, UNIDO,
UNSCEAR) as well as INIS test and demo registrations provided for conferences and training seminars.
Documents
displayed
79
5
251
8
0
115
23
43
2
241
16
119
4
169
77
1,001
0
445
775
50
5
18
169
1,167
7
4,026
0
17
2,595
30,166
59,830
89,996
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 38
F.3 INIS Database on CD-ROM
The INIS Secretariat has successfully reviewed the contract with SilverPlatter for the
production of the INIS Database on CD-ROM, under very favourable conditions.
F.3.1 Free Copies
At the time of writing, eighty eight (88) Member States and eight (8) International
Organisations are receiving each two free subscriptions to the INIS Database on CD-ROM. Seventy
two (72) IAEA staff members are also receiving a free copy of the INIS Database on CD-ROM.
The INIS Secretariat would appreciate it to receive from the INIS Liaison Officers their
statistics for inclusion in this report in February of each year. We will also continue to remind the
Liaison Officers of this task at the beginning of the year.
Table 3: 2000 Statistics On The Usage Of The INIS Database On CD-ROM
Country Name/
International Organization
Argentina
Australia
Belarus
Brazil
Bulgaria
Canada
China
Croatia
Czech Republic
Denmark
Estonia
Finland
France
Germany
Ghana
Hungary
India
Indonesia
Iran
Israel
Italy
Japan
Jordan
Kazakhstan
Korea
Lebanon
Mexico
Moldova
Number of search
requests handled
20948
400*
134
N/A
300
N/A
775
197
17
0
27
6,400
N/U
30
62
700
3,307
N/U
N/A
40
80,092
3,805
220
N/A
69
153
12
Number of operational
SDI queries
30
23
N/A
504#
40
115
0
0
N/U
25
N/U
10
2
0
200
N/U
N/A
20
N/U
N/U
N/U
994
38
2
Number of full text
(INIS NCL) supplied
199
300+
37
1983**
35
N/A
22879 pages
126
280
0
18
200
N/U
7
0
250
10,838
120
150
20
N/A
N/U
650
43
2
48
0
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
Country Name/
International Organization
New Zealand
Norway
Pakistan
Peru
Philippine
Poland
Portugal
Russia
Slovenia
Spain
South Africa
Sri Lanka
Syria
Sweden
Switzerland
TFYR of Macedonia
Turkey
Uganda
USA
Uzbekistan
Venezuela
Vietnam
Zambia
ICSTI
INIS PROGRESS AND ACTIVITY REPORT
PAGE 39
Number of search
requests handled
18
320
629
23
65
N/A
1,400
600
N/A
20
374
20
N/A
8
2000*
42
N/A
460
5
53
15
20
Number of operational
SDI queries
18
94
53
27
2
0
41
60
19
5
42
0
N/U
0
N/A
120
0
0
504
0
Number of full text
(INIS NCL) supplied
0
350
307
252
17
208
300
300
831
63
179
N/U
1
200
0
N/A
76
6
0
45
0
NOTES
Bold
N/A
N/U
*
**
+
#
figures are estimates provided by the INIS Liaison Officer.
represents non-availability of statistics while the services were provided to the users.
represents country did not use the product.
represents no figure provided.
Most of the searches are not recorded since are done by the users (quite a few still prefer the CDROM!) from their desktop.
The Database on CD-ROM is networked and made available to the users through the Internet. Exact
statistics not available but an estimate of about 500 regular users.
In addition to those supplied from their microfiche and hard copy collection.
504 profiles in total for the whole year, average from 39-45 per month.
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 40
F.3.2
Paid subscriptions
At the end of 2000 there were 178 current paid subscriptions in 38 INIS Member States. At
the time of writing the current paid subscriptions amount to 175 from 35 INIS Member States.
The procedure for the production and sale of the INIS Database on CD-ROM was introduced
as of January 1997, when the INIS Section started distributing the product from Vienna. INIS
Section has received 100 responses to the INIS Technical Note No. 122 Distribution and sale of the
INIS Database on CD-ROM from the INIS Liaison Officers indicating their options for the sale of
the product.
Option
Number of
countries
Option 1
Subtotal:
Option 2
Subtotal:
Option 3
No option
**
TOTAL:
Price
9
Basic
28
+ 15%
0
+ 10%
3
+ more than 15%
1
+ 25%
0
+ 30%
10
N/a *
51
1
basic
1
+ 15%
5
+ 20%
0
+ more than 30%
7
40
basic
2
---
100
Notes
Option 1: The INIS Liaison Officers decided to take the responsibility for the distribution and sale of the
product within their countries.
Option 2: The INIS Liaison Officers decided to delegate the responsibility for the distribution and sale of the
product to a designated agent.
Option 3: The INIS Liaison Officers decided to delegate the responsibility for the distribution and sale of the
product to the INIS Secretariat.
*
Information about prices is not available.
**
Two international organisations replied indicating that no sale was expected.
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 41
Paid subscriptions to the INIS Database on
CD-ROM at end-February 2001
Countries/Organizations
Argentina
Australia
Austria
Belgium
Brazil
Canada
China
Croatia
Czech Republic
Finland
France
Germany
Hungary
India
Iran
Israel
Italy
Japan
Jordan
Netherlands
Norway
Pakistan
Poland
Qatar
Russian Federation
Slovak Republic
Slovenia
South Africa
Spain
Sweden
Switzerland
Ukraine
United Kingdom
United States
Total number of subscriptions
Number of
subscriptions
3
8
2
3
6
6
14
1
8
3
15
6
4
9
2
1
2
23
1
4
1
4
2
1
8
3
1
2
3
7
7
1
9
8
178
INIS PROGRESS AND ACTIVITY REPORT
PAGE 42
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
F.4 Distribution of INIS Atomindex Files via FTP Server and the INIS Output
on In-house produced CD-ROM
During 2000, 100 INIS Liaison Officers who have provided us with their e-mail addresses
were informed weekly of the availability on the IAEA FTP Server of the new INIS Atomindex
ASCII files in the standard ISO-2709 format. To reduce transfer time, all the files are compressed
with PKZIP/UNZIP Utilities 2.04g, which are also available on the server.
The INIS Secretariat continued the production of the INIS Output on In-house produced CDROM every two weeks during 2000. During 2000 up to October 20 INIS Liaison Officers were
receiving this product.
Table 4, in four parts, contains the statistics received from INIS Members on services
provided from the FTP Server or INIS Output on In-house produced CD-ROM in 2000
RESGEN software continues to be available on the IAEA FTP Server, and is included on
each CD-ROM. RESGEN, a PC software tool, was kindly provided by the ILO of the Czech
Republic at the end of 1997, and is designed to perform SDI search and retrieval from INIS
Atomindex ASCII files. RESGEN is provided with a Manual. Although the commands are in Czech
language, they are explained in English in page 4 of the Manual.
Downloading
frequency per
month
(2)
bi-weekly
weekly
bi-weekly
bi-weekly
bi-weekly
weekly
occasionally
weekly
weekly
bi-weekly
bi-weekly
New Zealand
Pakistan
bi-weekly
Poland
weekly
Sweden
bi-weekly
USA [DIALOG + Internal]
weekly
USA [ETDEWEB and
Information Bridge]
Zambia
On demand
ICSTI
TOTAL
(1)
Argentina
Austria
Brazil
Canada
Croatia
Czech Republic
France
Germany
Hungary
Iran
Israel
Italy
Japan
Korea, Rep. of [KAERI]
Mexico
External INIS Member
[and Host]
1997 to present
1970 to present
(3)
**
1971 to present
recent month
1970 to present
0
1998 to present
1974 to present
1974 to present
March 1981 to
present
1970 to present
1970 to present
1970 to present
1976 to present
1995 to present
Timespan hosted or
batch processing
n/a
480.00
72.00
n/a
23,891.00
(Logins)
29,179.43
(4)
2,060.00
**
38.00
130.43*
0.00
40.00
2,468.00
n/a
1,5
Connect
hours
42,124
162
32,000
n/a
-
**
814
6615**
0
520
2000
Incl. in 6
n/a
13
References
displayed
online
(5)
-
94
250
555,019
270
16,000
1345
n/a
-
814
2976**
0
2600 pages
500
530,157
n/a
13
References
printed or
downloaded
(6)
2,184
29,214
18
1,128
n/a
-
1,814
10,004
980
85
228
1704**
0
20
1,620
8,920
509
(7)
SDI
executions
94
565,070
210
56,400
454
n/a
-
References printed or
downloaded from SDI
executions
(8)
11,000
225,404
18,100
250
7,021
incl. in 6
0
150
35,407
208,708
1,872
Table 4 (Part 1) External Members's Statistics on Usage of INIS Atomindex made from
the IAEA/INIS FTP Server and/or In-house produced CD-ROMs
45
3,601
0
350
17
179
n/a
*
199
1983*
126
*
200
368***
0
120
150
20
43
-
(9)
Full text
supplied
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 43
INIS PROGRESS AND ACTIVITY REPORT
PAGE 44
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
NOTES
-:
no information was provided.
n/a:
statistics not available while the services were provided to the users.
BRAZIL
*
Total number of copies including references retrieved from SilverPlatter CD-ROM, from access via Internet
at IAEA and from SDI service. Considering both, NCL and conventional Documents, 4,545 copies were
supplied.
**
Nowadays the INIS Atomindex is just used for SDI service.
CZECH REPUBLIC
* The INIS Secretariat sends the results (references) from the SDI queries to the end users. If the end user
wants an NCL document, he or she sends an order to our NCL Document Delivery Service. We are unable to
distinguish between orders based on the results of an SDI search, on the customer's use of INIS on the
Internet, and on any other source of information leading to that particular NCL document. In other words: the
INIS Secretariat provided a total of 280 NCL documents to end users in 2000 but do not know what fraction
of that numbers is attributable to SDI executions. General comment: Please note that there are 9 subscribers
to the INIS Database on CD-ROM in the Czech Republic and 3 subscribers to the INIS Database Online, and
it is believed that the core of utilisation of the INIS Database lies with them; Zbraslav's role is much more on
the input side than on the output side now. The Library of the Nuclear Research Institute Rez provides
Internet access to INIS for the scientists of that Insititute; according to information we have available, this
service is quite intensively used.
GERMANY
*
Connect hours are based on the online usage for INIS database and the percentage of INIS information in
the total ENERGY database.
**
INIS only.
*** a) Online orders: 181, b) Document delivery, Microfiches: 187.
JAPAN
In Japan there exist two online hosts serving the INIS database for domestic users. The one is the JAERI online
service which is available only to JAERI personnel free of charge. The other is STN International from 1993.
Since the STN's INIS statistics of each country including Japan would be provided by Germany, we provide the
usage statistics of JAERI in-house online and SDI service which is open to users outside and inside JAERI.
SWEDEN
The data are used to create a reports database, not for literature searches.
USA
*
ETDEWEB and DOE Information Bridge counts in the following table represent all user logins and fifty
percent of the electronic full-text reports (NCL) downloaded.
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 45
Table 4 (Part 2) from Germany: Online Usage Statistics for INIS Database
on STN International in 2000
Country
Belgium
Canada
Denmark
Finland
France
Germany
Italy
Japan
Netherlands
Norway
South Africa
Spain
Sweden
Switzerland
United Kingdom
ESA/EINS Gateway
Others
INIS Total
Connect Hours
8.88
1.16
0.13
2.69
23.03
62.80
0.55
39.13
2.25
0.56
1.47
0.25
0.98
0.33
3.35
36.51
0.27
Online
Displays
1292
59
0
352
2445
6615
15
4571
93
0
0
47
112
30
574
1741
7
184.34
17953
Offline
Prints
SDI *
0
0
0
128
108
2976
0
0
405
30
192
0
66
0
0
0
0
0
0
0
97
628
1704
42
0
122
56
147
0
50
0
48
146
0
3905
3040
Online Orders
for Full Texts
resulting
from INIS
Database at
STN Karlsruhe
181
(all countries)
181
Table 4 (Part 3) from Germany: Online Usage Statistics for
the INIS and ENERGY Databases on STN International in 2000
Country
Belgium
Canada
Denmark
Finland
France
Germany
Italy
Japan
Netherlands
Norway
South Africa
Spain
Sweden
Switzerland
United Kingdom
ESA/EINS Gateway
Others
TOTAL
*
INIS Database Connect
Hours
8.88
1.16
0.13
2.69
23.03
62.80
0.55
39.13
2.25
0.56
1.47
0.25
0.98
0.33
3.35
36.51
0.27
184.34
Total Connect Hours
ENERGY Database
Connect Hours **
7,15
16,03
1,17
2,33
2.69
2.82
5,51
8,20
18,98
42,01
67,63
130,43
0,01
0,56
1,89
41,02
31,48
33,73
0,15
0,71
0,00
1.47
0,61
0,86
2,74
3,72
0,70
1,03
8,22
11,57
0,00
36,51
0,25
0,52
149,18
333,52
Number of SDI profiles in 2000: profiles x 12 … 24 depending on updates. Number of SDI prints included.
**
Statistics are based on the percentage of INIS information in the total ENERGY database.
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 46
Table 4 (Part 4) from USA: Breakdown by country, INIS usage
on Dialog and Internal Non-Web Systems in 2000
Country
User Logins
Belgium
Brazil
Canada
Denmark
Finland
France
Germany
Italy
Japan
Korea, Republic of
Mexico
Netherlands
Norway
Spain
Sweden
Switzerland
United Kingdom
United States
IAEA
Total for all countries
Full -Text Reports
(NCL) downloaded
134
1487
2960
1650
1049
746
32
552
421
48
1989
948
1844
1505
1428
908
1053
168141
637
187532
25
262
161
138
156
87
9
220
122
7
376
207
270
432
220
68
216
79365
5
82346
Notes
1. Statistics are based on the percentage of INIS information in the total EDB database.
2. Some of DOE/OSTI’s data are not included due to unavailability.
F.5 Non-Conventional Literature on CD-ROM and on Microfiche
F.5.1 Ad-hoc orders
External distribution
Year
No of reports
supplied
1996
1468
1997
882
1998
1003
1999
814
2000
492
In-house distribution
In 2000, 268 reports were distributed free of charge in-house.
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 47
F.5.2 Yearly standing orders (NCL on CD-ROM and Microfiche)
Year
1997
1998
1999
2000
No. of standing
orders
21
31 free (Technical Note
No. 134)
42 free CD-ROM
44 free CD-ROM
-
11 paid NCL CD-ROM
11 paid CD-ROM
7 paid CD-ROM
-
paid microfiche
1 free microfiche
1 free microfiche
F.5.3 Prices
In 2000, prices for NCL on CD-ROM and on microfiche were as follows:
NCL on CD-ROM
US$ 40.00 per CD for full collection and
US$ 50.00 for single CD
Ad-hoc orders
ATS 100.00 per report,
developing countries ATS 50.00 per report
F.5.4 Cost Recovery
Cost recovery (billed) of INIS Full Text NCL in US$ 1996-2000
1996
Ad-Hoc
CD-ROM
Other
1997
1998
1999
2000
TOTAL
9,895
5,757
5,890
4,085
2,350
27,977
0
22,880
16,480
22,000
13,521
74,881
5,420
4,775
4,260
59
5,286 102,858
F.6 Clearinghouse Imaging
The INIS Clearinghouse has processed 352,721 pages in 2000, over half of which were
received directly in electronic format.
The INIS Clearinghouse supplies NCL documents requested on an ad hoc basis either on
microfiche or in electronic format. Most of the requests are now for documents in electronic format,
usually Adobe Acrobat (PDF). Documents that are currently available on microfiche only are
scanned if less than 40 pages. Longer documents are sent as microfiche if they are not already
available in electronic format.
F.7 Evaluation of National Document Delivery Services
Technical Note No 134 of 30 March 1998 offered the possibility for national INIS centres to
act as national document delivery centres for INIS full text non-conventional literature in exchange
for free copies of the INIS Non-Conventional Literature CD-ROMs. To date, 44 countries have
accepted this responsibility. A list of these centres can be found on the INIS Home Page at
http://www.iaea.org/inis/dd_srv.htm. The INIS Clearinghouse has recently sent a revised survey
form to evaluate the effectiveness of this program for the year 2000. In 1999 a total of 10,186
documents were disseminated in 40 countries that are document delivery centres.
INIS PROGRESS AND ACTIVITY REPORT
PAGE 48
G.
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
PROMOTION, INFORMATION AND OTHER SERVICES
G.1 Promotion and Information
The INIS Secretariat was invited to the EUSIDIC (the European Association of Information
Services) Annual Conference 2000 to give a presentation about INIS.
Ms. Taghrid Atieh gave a presentation, which covered the following subjects: overview of
INIS operation, INIS mission and philosophy, and demonstrated the development of INIS over 30
years of successful operation, i.e. moving from paper to electronic form for the submission of input
to the system; launching the INIS DB on the Internet; the provision of the INIS Database on CDROM; the INIS Distance Learning project, etc., all of which to accommodate the need of our users
community. The presentation included also a demonstration of the expansion of INIS services, the
significant increase in usage and in the number of subscribers. At the end of presentation T. Atieh
demonstrated the INIS Database and the INIS Distance Learning Program on the Internet.
The INIS Secretariat continued the production of different promotional materials for use at
training events, exhibitions, seminars, and conferences and for the use by the INIS Liaison Officers
for their own promotional activities and for ad-hoc distributions:
1. INIS Annual Report 1999;
2. Presenting INIS – new versions in Arabic, Chinese and French languages, released and
distributed to the INIS Liaison Officers in June 2000;
3. Presenting INIS – English edition – re-run in December 2000.
4. New panels for INIS stand and Power Point presentation at the IAEA General Conference,
18-22 September 2000.
5. Updated version of “Introduction to INIS” – is being finalised to be part of the Distance
Learning Program and may be used for promotional activities by INIS Centres as well.
INIS promotional materials in all available languages continued to be made available at the
INIS display stand in the VIC.
INIS-related information updates were sent to the publishers of the various database
directories.
The INIS Home Page continued to be updated regularly. A new version is under preparation.
INIS Promotional Activity at Selected In-house IAEA Meetings:
1. Advisory Group on the Scientific Basis and knowledge for the Disposal of LILW and the R&D
Requirements - May 2000
2. Advisory Group on the Role of Long Half-life Isotopes for Use in LDR Brachytherapy – June
2000
3. Research Contract Meeting on the Development of Management Practices for Sustainable Crop
Production - June 2000
4. Research Contract Meeting on surveillance Programmes Results Application to Reactor
Pressure Vessel - June 2000
5. Advisory Group on the Present and Future Status of Endovascular Brachytherapy - June 2000
6. The Annual IAEA General Conference - September 2000
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 49
7. International Symposium of the Uranium Production Cycle and the Environment. – October
2000
8. International Symposium on Nuclear Techniques in Integrated Plant Nutrient, Water and Soil
Management - October 2000.
9. Research Contract Meeting on Treatment of Liquid Effluent from Uranium Mines and Mills
During and After Operation (Post/decommissioning/rehabilitation) – November 2000
IAEA Induction Courses
The INIS Secretariat continued to participate regularly in the Induction Courses with
presentations about INIS and its products and services addressed to new Agency staff members.
INIS Output Products and Services
The Centre Services Unit of the INIS Section receives and responds to a steady flow of e-mail,
faxes and other communications from Member (and non-Member) States requesting information on
INIS and on output products and services.
G.2 INIS Secretariat’s Common Email Addresses
The INIS Secretariat maintains a number of common email addresses for the convenience of
the INIS community. They are as follows:
[email protected]
for general enquiries
[email protected]
for INIS input files
[email protected]
for enquiries on INIS output products and
services
[email protected]
for enquiries on the INIS non-conventional
literature: full text on microfiche and CD-ROM,
and all related topics
G.3 INIS Electronic Information Exchange
The INIS Secretariat continues its efforts to make available from the IAEA FTP Server the
latest updates of INIS Atomindex, the latest revisions of INIS manuals, and software related to INIS
activities.
Starting with Update 1 of Volume 29 (January 1998), the latest INIS Atomindex file is loaded
on the server at a weekly frequency; the double (merged) files are loaded every two weeks. Those
Liaison Officers who have given the Secretariat their e-mail addresses are informed by e-mail on the
availability of each new file.
The Liaison Officers may also transfer their input files directly to the sub-directory for INIS
input on the server (in which case, an e-mail informing of the new file and providing information
about it should be sent to the Secretariat at the same time).
The server’s address is ftp.iaea.org. To access this server, it is necessary to have FTP software
installed on the PC. Access to the INIS directory is password protected – the passwords for both the
input and output directories are supplied, on request, to Liaison Officers. An example of an FTP
transfer session can also be supplied.
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 50
As a reminder, the INIS FTP site has one main directory and a number of sub-directories:
/ftp/inis
Main directory.
/ftp/inis/input
Subdirectory for receiving INIS input (bibliographic
records and NCL images). Users may go directly to this
subdirectory using User-ID inisinp.
/ftp/inis/out_products
Subdirectory for INIS output: Atomindex and Authority
files, current INIS Reference Series manuals, FIBRE
software, RESGEN software, UNIX and DOS tools.
Users may go directly to this subdirectory using User-ID
inisout.
H. OECD/NEA DATA BANK’S COMPUTER PROGRAM SERVICE TO
NON-OECD MEMBERS THROUGH IAEA: REPORT FOR 2000
H.1 Introduction
As part of the co-operative arrangement between IAEA and OECD/NEA, the NEA provides
its computer programs to IAEA Member States that are not Members of OECD. The liaison
function between OECD/NEA, IAEA and Member States is vested in the INIS Secretariat.
The agreement takes the following forms: assisting new organisations to participate in the
Computer Program Service; publicising OECD/NEA benchmarks, conferences and seminars to
these and other organisations; nominating their scientists to attend and channelling the participation
forms to OECD/NEA. Based at Issy-les-Moulineaux (France), the Computer Program Service
serves scientific users authorised by Member States and belonging to over 500 organisations:
national laboratories, universities, and safety authorities.
NEA Data Bank services are financed by contributions from the Data Bank’s Member
States, and no direct service charge is made to users.
H.2 Acquisition of New Programs
In 2000 the number of computer programs received from non-OECD Members was superior
to that for 1999. In 1999 6 programs had been received out of 61; in 2000 28 programs out of 134.
The contributing countries are shown in Table 1.
Contributor
(non-OECD Member)
Belarus
Israel
Rumania
Slovenia
Syria
IAEA
Total
Number of
programs
1
1
2
3
1
20
28
Table 1: Non-OECD Members contributing Computer Programs in 2000
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 51
H.3 Distribution
In all, 373 packages out of a total of 3514 were distributed to 22 non-OECD Member States
and 2 International Centres. Table 2 shows the number of programs sent to each non-OECD
Member State that placed requests in 2000.
Requester (nonOECD Member)
Algeria
Argentina
Bangladesh
Brazil
Bulgaria
China
Croatia
Egypt
India
Indonesia
Iran Islamic Republic
Israel
Morocco
Poland
Republic of Georgia
Romania
Russian Federation
Slovak Republic
Slovenia
South Africa
Ukraine
Yugoslavia
IAEA
JINR
Total
Number of
programs
39
25
2
3
80
26
2
29
22
1
11
6
48
6
2
29
10
10
2
1
7
5
4
3
373
Table 2: Computer Programs dispatched to non-OECD Members in 2000
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 52
The number of programs distributed originating in non-OECD Members during 2000
increased by 38%. There had been 242 in 1999, and 336 in 2000. Table 3 shows the details. Figure 1
shows the evolution over time of program distribution.
Originator
(non-OECD Member)
Algeria
Argentina
Belarus
Brazil
Bulgaria
China
Croatia
Cuba
India
Iran
Israel
Lithuania
Myanmar
Pakistan
Poland
Romania
Russian Federation
Slovenia
South Africa
Syria
IAEA
JINR
Total
Number of
Programs
2
5
16
4
2
3
1
1
2
1
7
1
4
1
1
21
5
85
3
3
163
3
336
Table 3: Computer Programs originating in non-OECD Members distributed in 2000
5000
4500
4000
3500
3000
TOTAL
2500
NON-OECD
2000
1500
1000
500
0
Figure 1: Evolution in time of program distribution
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
I.
INIS PROGRESS AND ACTIVITY REPORT
PAGE 53
TRAINING, TC FELLOWSHIP AND TC PROJECT SUPPORT
I.1 Introduction
Sixty two (62) persons from 56 countries were trained in INIS-related functions and activities
or provided with information about the INIS System during this reporting period. The training was
either in the form of a scientific visit, fellowship or classroom training. The PC-Based Training
Package (in English, French and Spanish) was provided to requesting INIS Members for self-paced
and individualised training as well as to participants prior to attending classroom training.
In co-operation with TC, the INIS Section provided several national INIS Centres with the
IAEA surplus computer equipment. The recipients were: Poland, China, Ukraine, Romania,
Yugoslavia, Uganda.
I.2 INIS Training Seminar 2000
The INIS Secretariat organised the INIS Training Seminar 2000, in Vienna on 4-8 December.
Thirty two (32) participants attended this Seminar from the following 32 Member States: Belarus;
Belgium; China; Egypt; Estonia; Finland; France; Germany; India; Iran; Japan; Jordan; Kazakhstan;
Kenya; Korea, Rep. of; Lithuania; Malaysia; Norway; Pakistan; Poland; Slovenia; Sweden; Syria;
TFYR of Macedonia; Tunisia; Uganda; Ukraine; United Arab Emirates; Uzbekistan; Vietnam;
Yugoslavia; Zambia.
The Seminar was addressed to intermediaries who have practical experience in INIS input
preparation and INIS product utilisation.
A comprehensive program was prepared to ensure the proper coverage of all the necessary
subjects, and to provide the participants with the relevant knowledge and experience by covering all
aspect of INIS operation. Lecturers came from all Units of the INIS Secretariat.
Based on the comments received from the participants, the Seminar was of great benefit to
enhance and support their active participation in the system.
I.3 Training Sponsored by the IAEA Technical Co-operation Department
and INIS
The INIS Secretariat, in co-operation with the IAEA Department of Technical Co-operation
(TC), sponsored one regional training event in 2000. Through these training courses, 16 individuals
from 14 INIS Member States received classroom training and practical application in INIS Database
input and use of INIS products and services, as well as specialised training.
I.3.1 2nd Regional Training Seminar on the Upgrading of Information Unit Staff
Centro de Informacion de la Energia Nuclear (CIEN) of the Cuban Nuclear Energy Agency
hosted a two-week 2nd Regional Training Seminar on the Upgrading of Information Unit Staff,
Havana, Cuba, 19-30 June 2000. The Training Seminar was funded by the TC Project RLA/0/017
entitled Information Network in the Nuclear Field (ARCAL XLII), in co-operation with the INIS
Section. The topics covered in the programme workshop were the new INIS products and
developments (Web Services, Members’ Area, Distance Learning Programme, INIS Record Format
and the new FIBRE, creation and exchange of electronic documents) as well as new trends and
developments in the information world, i.e. W3C (World Wide Web Consortium), Dublin Core,
Metadata, HTML, quality of Web sites, XML (eXtensible Markup Language), and Web-based
training. Seventeen (17) participants attended the workshop representing 14 (of the 15) Latin
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 54
American countries joining in the ARCAL XLII project and were from Argentina (2), Bolivia,
Brazil, Chile, Colombia, Costa Rica, Cuba (3), Ecuador, Mexico, Nicaragua, Paraguay, Peru,
Uruguay and Venezuela. From the INIS Secretariat staff Ms. Seyda Rieder served as instructor for
the course and was assisted by Mr. Oscar Baltuano Elias from the Peruvian INIS Centre. Additional
instructors were Ms. Nuria Balague Mola from the University of Barcelona, Spain, and 5 lecturers
from Infomed, Cuba.
I.4 Fellowships and Scientific Visits
During this period, there were 15 individuals representing 12 countries that benefited from
INIS-related fellowships, scientific visits or short introductory visits to the INIS Section. They were:
Date
Individual and Member State
INIS Member Host
17-29 Jan
FAROOQUE, Mr Mohammad, Bangladesh
IAEA, Japan
2 Feb
TEIXEIRA, Ms Maria Candida Pereira, Angola
IAEA, INIS Secretariat
2 Feb
BAPTISTA, Mr Jesus Joaquim, Angola
IAEA, INIS Secretariat
04 Feb
KALENGA, Mr Felix Malu wa, DR of Congo
IAEA, INIS Secretariat
29 Feb
NEMBA, Mr Robert-Martin, Cameroon
IAEA, INIS
3 Mar
RUIZ NASTA, Mr Fernando, Mexico
INIS
4 April
LOUEYIT, Mr Cesaire J., Nigeria
IAEA, INIS
4 April
OUMAROU, Mr Massalabi, Nigeria
IAEA, INIS
25 May
SOMDAH, Mr M.A., Burkina Faso
IAEA, INIS
30 May
DRAKALSKI, Mr Milan, Macedonia
IAEA, INIS
30 May
SOLOMONOVA, Ms Ivanka, Macedonia
IAEA, INIS
18 July
MEFTAH, Ms Afaf Abdulla, Libya
IAEA, INIS
13 Nov-1 Dec
AKE, Ms Ilva, Latvia
IAEA, INIS
2000
I.5 IAEA Technical Co-operation Projects
National Projects
Project No.
Activity
Status
Slovakia
SLR/0/004
Upgrading Slovak National INIS Centre
undergoing closure
Latvia
LAT/0/002
Establishment of a National INIS Centre
undergoing closure
Regional Projects
Project No.
Activity
Status
East Asia/Pacific
RAS/0/029
Radiation Protection and
Networking(RCA)
TC has taken over/INIS
part is completed
Latin America
RLA/0/017
Information Network in the Nuclear
Field (ARCAL XLII)
undergoing closure
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 55
2000 Training Participants and Scientific Visitors by Country
Country
Training
Participants
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
Albania
Angola
Argentina
Bangladesh
Belarus
Belgium
Bolivia
Brazil
Burkina Faso
Cameroon
Chile
China
Colombia
Costa Rica
Cuba
Congo
Egypt
1
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
Scientific
Visits
Country
1
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
Ecuador
Estonia
Finland
France
Germany
1
1
1
1
1
46.
47.
48.
49.
50.
India
Iran
Japan
Jordan
Kazakhstan
Kenya
1
1
1
1
1
1
51.
52.
53.
54.
55.
56.
2
1
1
1
1
1
1
1
1
1
1
1
1
3
1
Korea, Rep. of
Latvia
Libya
Lithuania
Malaysia
Mexico
Nicaragua
Nigeria
Norway
Pakistan
Paraguay
Peru
Poland
Slovenia
Sweden
Syria
TFYR of
Macedonia
Tunisia
Turkey
Uganda
Ukraine
United Arab
Emirates
Uruguay
Uzbekistan
Venezuela
Vietnam
Yugoslavia
Zambia
Total
Training Scientific
Participants
Visits
1
1
1
1
1
1
1
2
1
1
1
1
1
1
1
1
1
2
1
1
1
1
1
1
1
1
1
1
1
52
10
I.6 INIS PC-Based Training Package
INIS Secretariat continued to distribute this package to the requesting national INIS centres.
INIS PROGRESS AND ACTIVITY REPORT
PAGE 56
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
I.7 Distance Learning
Earlier than planned, the INIS Distance Learning Program (INIS DLP) was officially launched
to the Member States on 12th of December 2000. The Program includes comprehensive instructions
about input preparation, and contains two courses: Bibliographic Description and Subject Analysis.
The Program is available from the INISDLP Web site
http://www.iaea.org/inis/marea/inisdlp/default.htm, after registration with the Secretariat.
The two courses can also be downloaded from the site and used in an off-line mode for
centres with limited Internet access. Additionally, the Secretariat plans to provide the two courses
on CD-ROM for off-line use, on request, in the near future.
A first version of the site was demonstrated at the 28th Consultative Meeting of INIS Liaison
Officers. Since then, the developments for Phase 2 and 3 of this Program continued throughout the
year 2000 and included, mainly:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Continuation of the enhancements, additions and updates to the two courses;
Conversion of the INIS Reference Series 1,2,3,4 and 12 to HTML and their placement
on the site. Additionally, links from the courses to the relevant pages of the Reference
Series were set, wherever needed;
Incorporation of more case studies and enhancements in the existing case studies,
exercises and quizzes;
Re-organisation of the navigational structure of the Bibliographic Description course;
Improvements in the graphical design of the site;
Addition of new pages such as “Help” and “Frequently Asked Questions” pages;
Addition of welcome pages for the Program and their integration with the INIS Home
Page;
Incorporation of system bookmarks;
Incorporation of on-line search for the site;
Enhancements in the INIS DLP Distribution Platform, which is the central database
application to organise the Web based training activities of the INIS DLP;
Integration of all course pages as a downloadable resource from the site;
Migration of the INIS DLP Web site to outside the Agency Firewall;
Development of a Quiz Generator, which will allow students to take online test(s). The
Quiz Generator as well as the database of questions is ready and need to be migrated to
a Server outside the Agency’s Firewall. This will possibly be done during the second
quarter of 2001;
Performance Tuning.
Field Tests, involving centre staff from Member States, were conducted in July and August
2000. The feedback received was carefully evaluated at the INIS Secretariat and, where feasible,
implemented into the Program.
Additional developments will be incorporated into the Program. A short module “Introduction
to INIS” is currently under preparation and will be added to the Program. It will be in the form of a
presentation with sound and could well be used for promotional purpose. In addition, work is being
undertaken to incorporate the off-line search facility for the off-line/CD-ROM version of the
courses. These developments are expected to be ready by the first quarter of 2001.
At the time of writing 16 users from 11 countries have registered for the Program.
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 57
I.8 IAEA Staff Training
The INIS Secretariat launched a new series of training sessions in 2001 on the INIS Database
for IAEA staff members. The sessions include information on the INIS Database on CD-ROM and
the Internet as well as INIS full text non-conventional literature on CD-ROM. Training to
individuals continues to be offered.
J.
INIS COMPUTER SUPPORT- JUNE 1999 TO MARCH 2000
The INIS Computer Support Group is working in accordance with the recommendations made
by the Liaison Officers and in line with the objectives of the Agency’s Programs and Medium Term
Strategy.
During the last year, two developers left the Section, including the Head. The new Head
joined the Section at the beginning of 2001. At present, the Group consists of five developers,
including one temporary assistant. Recruitment is proceeding to replace the second developer.
J.1 Major highlights/results
For the period under review, even with difficulties due to shortage of resources, the Group has
successfully supported all production systems and ensured the smooth operation of INIS.
In 2000, the deployment of the INIS Data Processing System (IDPS) was completed and the
Computer Support Group completed its adaptation and tuning to the INIS operational system.
CSG assisted in the reconciliation of the INIS-ETDE Thesauri and prepared the electronic
files for the joint Thesaurus printout. CSG loaded the new Thesaurus as well as the Journal
Authority links on the INIS Web Database. The Database access control was also improved.
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
INIS PROGRESS AND ACTIVITY REPORT
PAGE 59
K. ACTIONS AND RECOMMENDATIONS OF THE TWENTY EIGHTH
CONSULTATIVE MEETING OF INIS LIAISON OFFICERS, VIENNA
The Liaison Officers:
Agenda Item 1 Opening of the Meeting and Keynote Addresses to Celebrate 30 Years of INIS
1.
thanked Dr. Werner Rittberger for his address and recognised his key role in the development of INIS.
Agenda Item 3 INIS STATUS REPORT (631-L2-TC-441.28/1)
2.
3.
congratulated the INIS Secretariat on the work reported in the status report.
noted the large number of positions currently vacant in the INIS Section and the negative impact of this
situation on the continuing success of INIS.
4. urged the IAEA management to ensure their prompt replacement.
Action:
Mr Yanko Yanev assumed the position of Acting Section Head, INIS in December 2000 while the
position is being re-advertised. Mr Anatoli Tolstenkov started on 20 March 2001 in the position of
Unit Head, Clearinghouse.
Since last year, a further two key staff have left INIS: the Head, Computer Support Group and the
Unit Head, Subject Control Unit. Mr Sergio Magliulo filled in the first position in January 2001.
The Unit Head position, Subject Control Unit is in process of being filled. In addition, one subject
specialist left SCU, which leaves the physics position vacant. The Secretariat is taking no action at
this time to fill that post.
INFORMATION ITEMS
Agenda Item 5.1 INIS/ETDE thesaurus reconciliation
5.
recognised the large amount of work accomplished by the Subgroup on Reconciliation of the
Hierarchical Levels between the INIS and ETDE Thesauri and the thesaurus specialists of both the INIS
Secretariat and the ETDE Operating Agent.
6. congratulated the INIS Secretariat on the successful creation of the joint electronic version of the
INIS/ETDE Thesaurus.
7. recommended that the project continue toward a joint printed INIS/ETDE Thesaurus within a new
joint INIS and ETDE common reference series.
Action:
The Joint International. Reference Series has been approved for publication and is being published.
The Joint International Thesaurus is in its final form and appears now in PDF version. Publication
of the printed version will take place in 2001.
Agenda Item 5.2 New INIS record format, Revised WinFIBRE input software
8.
9.
recognised the work accomplished at the INIS Secretariat on the new record format.
agreed to the creation of a Joint INIS/ETDE Group to review both the INIS Record Format proposal
and the US/Dublin Core Format in order to define a common minimum format to ensure compatibility
between the two systems.
Action:
The Joint INIS/ETDE Group reviewed both the INIS Record Format proposal and the US/Dublin
Core Format. A common basis for a minimum INIS/ETDE record was defined at the 6th Joint
INIS/ETDE Technical Committee meeting held in October 2000, subject to further elaboration.
INIS PROGRESS AND ACTIVITY REPORT
PAGE 60
29TH CONSULTATIVE MEETING
OF INIS LIAISON OFFICERS
The Joint Committee dissolved the Joint Subgroup and established a new Subgroup on INIS/ETDE
Input and Output Formats Redefinition, with the mandate to elaborate detailed requirements
(including standards and input rules), ensuring that compatibility is maintained for current
products. A preliminary report will be presented at the Meeting by the Sub-group Champion, Ms
Eike Hellmann from Germany.
10. requested the INIS Secretariat to start preparatory work for the inclusion of e-mail addresses in the
author’s affiliation field.
Action:
A standard format for inclusion of e-mail has been suggested, i.e. ‘mailto://[email protected]’. It
is already used in the availability note and could be added after the name.
11. recognised the high importance of the updated version of FIBRE input software to ensure the
continued successful operation of INIS with the new record format.
12. strongly urged the IAEA Management to retain the well-qualified and knowledgeable staff and to
provide the necessary resources to ensure continuity in the FIBRE project and its timely completion.
Action:
The Unit Head, Computer Support Group and a key developer in the Group left in August 2000. All
development of FIBRE had to stop from September 2000. The FIBRE project is being reviewed by
the new Head, Computer Support Group.
Agenda Item 5.3 Acquisition of electronic records from publishers
13. complimented the INIS Secretariat on the work done to acquire electronic records.
Action:
Over 10 000 items of electronic input were processed in 2000 to reduce the backlog.
14. encouraged the INIS Secretariat to continue with this work in co-operation with Member Countries to
ensure comprehensiveness of the database.
Action:
The contract for the acquisition of Elsevier Science bibliographic records will be signed shortly and
further contacts are being pursued with other key publishers. Information Item 5.2 of the Meeting
will elaborate on the status of these initiatives.
Agenda Item 5.4 INIS Web Services
15. noted with interest the recent additions to the INIS Web Services site and encouraged its continuing
maintenance.
Action:
The INIS Secretariat continued the work on its updating and maintenance.
Agenda Item 5.5 INIS Distance Learning Project
16. supported the use of distance learning to train new staff and to refresh the knowledge of experienced
staff.
17. encouraged the INIS Secretariat to continue with field testing and implementation of the distance
learning product.
Action:
During July and August 2000, the INIS Secretariat conducted the Field Tests, involving centre staff
from Member States. Comments and feedback received was carefully evaluated at the INIS
Secretariat and, where feasible, implemented into the Program. The official Launch was on 12
December 2000, earlier than originally planned. Details are available in the Status Report.
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18. agreed with the INIS Secretariat that classroom-based training should continue to be held.
Action:
The INIS Secretariat organised the INIS Training Seminar 2000, in Vienna, 4-8 December 2000.
Thirty two participants attended this Seminar from the 32 Member States. The Seminar was
addressed to intermediaries who have practical and hands on experience in INIS input preparation
and INIS products utilisation. Details are available in the Status Report.
DISCUSSION ITEMS
Agenda Item 6.1 Implementation of the New Membership Arrangements
19. recognised the critical importance of comprehensiveness and timeliness to the INIS Database.
20. agreed on the principle of sharing the input preparation among all INIS Members as described in the
new Definition of Membership Arrangements for INIS.
Action:
Technical Note 152 was sent to all INIS Members to give the opportunity to volunteer to process
electronic records. Each INIS Member was able to determine the amount of input they can accept
as a minimum. It is anticipated that each INIS Member State will be able to state at this Liaison
Officers’ Meeting the acceptable minimum number of records they will process.
21. recognised the different capacities and resources of Members to provide input.
22. recommended a pilot program to determine the minimum number of records to be input by each
Member, which will be approved at the next Liaison Officers’ meeting.
Action:
Statistics have been maintained on Member States’ input levels during the trial period. Technical
Note No. 152 was sent to all Member States.
Agenda Item 6.2 Processing the Backlog with Records Acquired from Publishers
23. recognised the existence of a backlog of articles from core scientific journals.
24. agreed to participate in the input of the backlog on a voluntary basis using electronic records acquired
from publishers.
Action:
Technical Note 152 received 44 positive replies to participate in the voluntary processing of
electronic records. Subject area preferences were a part of the responses, and records were
distributed accordingly, resulting in 2, 202 records processed as voluntary input.
25. recommended that the INIS Secretariat send a letter to the Permanent Missions and to the INIS Liaison
Officers explaining the urgent situation with the backlog and urging them for specific participation in
contributing input.
Action:
A Note Verbale was sent to the Permanent Missions on 12 October 2000 explaining the urgent
situation with the backlog. A copy of INIS Technical Note No 152 dated 14 September urging INIS
Members to volunteer to assist the INIS Secretariat in the input of the backlog of articles from core
scientific journals was included with the Note Verbale
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26. requested that the INIS Secretariat contact each Member State to determine their level of voluntary
contribution and their preferred subject area(s).
Action:
Technical Note No.152 was sent to all Member States requesting their voluntary participation in the
processing of electronic records. Forty-Four Member States volunteered to receive and process
input records. Statistics have been maintained on Member States’ input.
Agenda Item 6.3 INIS character set and formulas
27. recommended that INIS retain a system to record scientific notation.
28. further recommended that no intermediate character set be introduced, but rather that the Unicode (or
any other character set) be adopted if and when it becomes a fully supported international standard. In
the meantime, the INIS Secretariat should address the issue of characters required for e-mail addresses
and URLs.
29. asked that an analysis of the character set change, including the impact of change for input, processing
and retrieval, be discussed at the next meeting of the Joint INIS/ETDE Technical Committee.
30. recommended that the INIS Secretariat ensure that all INIS Members can input and or process the new
character set.
Action:
The issue was discussed at the 6th Joint INIS/ETDE Technical Committee meeting in October 2000.
The Committee created a Subgroup on Character Set and Scientific Formulas with a mandate to
define the tests to be performed to ensure that the Unicode character set and the MathML formulas
system can be used and results are satisfactory and identify those countries where these tests should
be performed.
Agenda Item 6.4 Mirroring the INIS Database
31. expressed their appreciation for the improvements that have been made in the past year to the INIS
Database on the Web.
32. agreed with the plans for technical enhancements proposed for the next year to further improve the INIS
Database on the Web.
Action for 31 and 32:
Despite the shortage in computer programmers and recognising the need for the continuation of
enhancement of this service, the INIS Secretariat continued the development of this service and
several enhancements have been implemented. The introduction of access by IP address is of very
high importance. All are listed in the Status Report and in the Information and Discussion Papers
and will be presented during the meeting.
In addition, the INIS Secretariat started the preparation of a user survey through the preparation of
a relevant questionnaire. The plan is to distribute the questionnaire at the beginning of April 2001
to reach the maximum number of users.
33. encouraged the INIS Secretariat to look into the establishment of mirror sites in different regions of the
world.
34. welcomed the proposals by several Member States to install a mirror of the INIS Database on the Web
in their territory.
Action for 33 and 34:
Initial discussion started with potential hosts, i.e. Korea and UNESCO, of a Mirror site of the
Database where the INIS Secretariat has provided with technical and administrative information on
the requirements.