Manhattan Beach
Retreat Centre
Emergency Action
Plan
Name:
Dennis Schram
Authority/Role:
Camp Director
Signature:
Manhattan Beach Retreat Centre
Emergency Action Plan
MANHATTAN BEACH RETREAT CENTRE (MBRC)
In the R.M. of Strathcona: NW ¼ Sec 8-5-16 W.P.M.
Ph: 204-528-3306
Fax: 204-528-3562
1. DATE: APRIL I, 2007
2. Emergency MBRC CoCo-ordinator and Deputy:
Co-ordinator: Camp Director, Dennis Schram; Phone: 204-528-3306
Deputy:
3. LIST OF PEOPLE OR PLACES HOLDING PLAN:
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3.
Manhattan Beach Retreat Centre Summer Office.
4.
Manhattan Beach Retreat Centre Main Office
5.
MBRC Board of Directors
4. Aim and Objectives:
Objectives:
Aim of the plan:
To provide an action plan of preparedness, response and recovery for staff,
leaseholders and campers at Manhattan Beach Retreat Centre, in
emergency response to major fire, severe weather or accident.
Objectives of the plan:
1. Identify places of refuge and gathering.
2. Outline a course of action in emergency condition.
3. Prove due diligence in possible mitigation measures.
4. Identify resources and key contacts in response to emergency.
5. EMERGENCY CO-ORDINATORS:
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1. Municipal
Municipal Emergency CoCo-Ordinator:
R.M. of Strathcona coordinator is Mr. Rod Durham. The municipal
area coordinator for Manhattan Beach is Mrs. Linda Maxwell.
•
Their role is to:
•
Undertake the completion and maintenance of the Municipal Emergency Plan.
Provide a link to the District Emergency Planning Officer.
Call a community meeting during an emergency (if deemed
necessary).
• Provide the focal point for the community response to an emergency.
•
•
2. Manhattan Beach Retreat Centre(MBRC)
Centre(MBRC)Co
(MBRC)CoCo-Ordinator:
Ordinator:
•
Co-ordinator is Camp Director Dennis Schram or designate.
Their role is to:
Undertake and the completion and maintenance of MBRC
Emergency Plan.
• Provide a link to the Municipal Emergency Co-Ordinator if
emergency assessment requires municipal response.
• Call a MBRC community meeting during an emergency (if
deemed necessary).
• Provide the focal point for the MBRC response to an emergency.
•
6. RISK ANALYSIS:
Risk Matrix Score:
A = HIGH Likelihood and HIGH Impact
B = LOW Likelihood and HIGH Impact
C = HIGH Likelihood and LOW Impact
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D = LOW Likelihood and LOW Impact
Hazard
Flooding
Total or
partial loss
of electricity
Impact
Mitigation
in Place
Mitigation
possible
• Yes
• Yes
• Yes
•
Severe No
generator
• Yes
• low
• Yes
Cell
Phone
•
•
Severe
Total or
partial loss
of telephone
Risk Matrix
Score
D
D
Yes
D
Severe
Weather
•
Medium
• Yes
• Medium
B
Major Fire
•
Severe
• Yes
• Yes
B
• yes
• yes
D
Loss of
Water
• low
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77. IDENTITY OF PLACES OF REFUGE:
A. COMMUNITY RESOURCES:
Resource (including details)
Contact
Capacity
(No of people.)
Belmont Community Hall: Hall has
functional washrooms, kitchen, tables
and chairs.
• Grocery Store in Belmont
• Two restaurants in Belmont
• Gwen Fiedler
Phone: 537-2626
• Municipal Office
Phone: 537-2241
300 plus.
Resource (including details)
Contact
Capacity
Children’s Chapel: Hall includes
functional washrooms and seating
• Dennis Schram
Phone 528-3306
• MBRC
Office/staff
• Dennis Schram
Phone 528-3306
MBRC Kitchen Staff
Phone 528-2648 ?
Second resource would be the
Belmont skating rink with canteen.
B. MBRC
MBRC RESOURCES:
(No of people)
Second Resource is full functional
Dining Hall: Has functional
washrooms and bathrooms and
seating with tables..
150 plus
350 plus
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8. EMERGENCY RESOURCE & REPORTING CONTACTS:
Telephone
Number
Website/email
911
N/A
204-528-3306
[email protected]
Local Municipal Office
204-537-2241
[email protected]
Police-Killarney RCMP
523-7255
Service / Role
Emergency Services:
FIRE, POLICE &
AMBULANCE
MBRC Emergency Coordinator
MBRC Deputy Emergency
Co-ordinator
Local Hospitals:
Killarney
Baldur
Glenboro
Killarney Doctors Office-Clinic)
Emergency Measures
Organization (24 hours)
Environmental Accident
Reporting. (24 hours)
Poison Control Centre
Key’s (MBRC Office)
Fire Service HQ-Belmont
Flood
824-2335
1-204-535-2373
1-204-827-2438
523-4661
204-945-5555
www.manitobaemo.ca
204-945-4888
‘’
1-204-787-2591
‘’
204-528-3306
537-2200
204-945-5555
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9. COMMAND CENTRAL:
Small Incidents:
a. For small incidents and accidents the MBRC office will be the centre for
treatment or analysis of injury or concern.
b. Some small scale incidents may be handled at pool or kitchen first aid stations.
Large Incidents:
a. For large scale Emergency such as fire, tornado, obvious injury or
cardiopulmonary emergency requiring ambulance immediately call 911 and
report incident and location. Report immediately to Camp Director.
b. For all other major incidents report immediately to Camp Director or designate.
If unavailable refer to contacts for reporting phone numbers.
c. For Severe weather emergencies (Tornado or hurricane winds), fire, floods, or
winter storms, the central meeting (gathering) place will be the paved basketball
court by the office and then proceed to children’s chapel, ( if to many people the
dining hall) if required.
DISTRESS CALL:
a. In all emergencies if it requires a summons for help, or to alert all staff and
campers of a trauma situation that constitutes severity and immediate action:
1. Call 911.
2. Ring or have delegate ring the camp bell loud and continuous.
3. Go or send someone for MBRC leadership team.
10. EMERGENCY
EMERGENCY PROCEDURES:
• Under no circumstance should you put yourself
yourself or others at risk to fulfil
these tasks.
A.) ACCIDENTS & PHYSICAL/MEDICAL
PHYSICAL/MEDICAL EMERGENCIES:
• Always wear rubber gloves when administering first aid.
• Be aware of transferable diseases such as HIV infection etc.
MINOR INCIDENT PROCEDURES;
PROCEDURES;
a. Minor injuries requiring band aid or simply T.L.C., MBRC staff could apply at
their discretion. Anything more requires a nurse/medic. Some camps will have
their own nurse. At all other times injured parties need to be referred to location
of Doctor from Contact Phone list.
b. Only a nurse/medic should administer medications by mouth of any kind
(including Tylenol).
MAJOR INCIDENT PROCEDURES:
PROCEDURES:
a. If injury is serious or life threatening apply immediate first aid to the extent of
your training. If there is a doctor/nurse available ask for their assistance. Keep
in mind the Pool Staff have excellent first aid training.
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b. If injury warrants emergency attention call 911 and state injury and location of
injured person(s). Use pay phone (no charge for 911) or phone in kitchen or
office.
c. Report (or send delegate) to Camp Director or designate.
d. Always when apparent medical help is required, act quickly and stay calm. Take
authority, reduce panic and keep crowds back.
e. Send delegate to guide ambulance and first responders to victim.
f. If you are alone and cannot find help, RING THE BELL by camp store loudly and
prolonged, and holler HELP – EMERGENCY.
•
All MBRC staff should familiarize themselves with the Family Emergency Handbook
by Manitoba Emergency Measures Organization.
POOL ACCIDENTS:
ACCIDENTS:
Within the boundaries of the pool fence, the head lifeguard or delegate is in total
charge of all pool incidents, according to pool policies and procedures. All
lifeguards/instructors are deputized to assist in administering procedures.
LAKE ACCIDENTS:
MBRC is not responsible for any leaseholders, guests or campers using the lake for
recreational purposes or for other reasons. The MBRC beach and roped in swimming
area is unsupervised and users use at own risk.
a. If there is an apparent accident on the lake or beach all staff is authorized to call
911 immediately. Report to Camp Director or designate as soon as possible.
b. If possible MBRC will assist rescue efforts with the use of the “Manhattan
Maiden”.
VEHICLE ACCIDENTS:
Vehicle accidents on main roads should be reported to the police by calling 911.
Report level of emergency and if any personal or pedestrian injuries.
SEVERE INJURIES or DISTRESS:
Severe injuries or human distress such as poisoning, bleeding, protruding bone or
joint injuries, obvious eye injuries, burns and scalds, or resuscitation; MBRC staff are
required to call 911 immediately.
B. SEVERE WEATHERWEATHER- WIND, LIGHTNING & FLOODS:
A. ) WIND (TORNADOES):
(TORNADOES):
Tornadoes signs include severe thunderstorms, strong gusty winds and a funnel or
dark column spinning from the sky to the ground. Often heard will be a roaring noise
similar to a train or an airplane. Campers and staff should be alert for these signals.
Tornadoes generally occur between 3:00 P.M. and 7:00 P.M. and about 85% of
tornadoes will come from a southwest direction.
CAUTIONS IF A TORNADOE APPEARS IMMINENT:
A. Do not stay in a car, mobile home or R.V. trailer.
B. Do not try to outrun the tornado on foot or in a vehicle.
C. Close all windows and go to a small room in the centre of building.
d. If necessary move away from the tornados path at a right angle and lie in a
hollow or ditch. If no water is in creek, the large creek culverts may suffice.
MBRC STAFF/CAMPER PROCEDURE:
PROCEDURE:
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a. Immediately if signs of a tornado appear go directly to MBRC camp bell by store
and ring vigorously. Warn everyone possible of impending storm.
b. All campers and staff should congregate to the Children’s Chapel. If there is too
many people the remainder should go directly to the Dining Hall.
c. Camp Director or designate will warn Police of imminent danger and prepare for
emergency help standby.
B.) LIGHTNING:
LIGHTNING:
At any given time there are over 2,000 thunderstorms in progress over the surface of
the earth.
PRECAUTIONS TO AVOID INJURY:
a. During Lightning storms stay inside. Stay away from open doors, windows,
plumbing fixtures, telephones etc.
b. If outdoors seek shelter. If necessary avoid being under tall trees, on hilltops,
open spaces or touching fences, machinery, golf clubs etc.
c. If you are in a vehicle, stay inside. Do not touch the metal surfaces and do not
park near trees or under high objects.
d. The MBRC pool will be closed until 30 minutes after the last thunder is heard.
e. Do not stay in a boat or on the Lake if lightning/thunder storm appears.
MBRC STAFF/CAMPER PROCEDURE:
a. If someone is struck by lightning call 911 immediately and report nature and
location of incident.
b. Administer first aid to the ability of your training. Delegate someone if possible
to secure an available nurse or doctor.
c. Deputize someone to keep crowd back and instruct ambulance and first
responders to site of incident.
C.) WINTER STORMS:
Winter storms can very quickly become severe and hazardous. This happens in the
form of blizzards, ice storms, heavy snows and severe cold.
PRECAUTIONS TO AVOID INJURY:
a.
b.
c.
d.
Wear several layers of loose, light-weight clothing.
Wear mittens and not gloves.
Much body heat is lost through the head area. Wear a hood/hat.
Always check travel advisory before travelling if weather looks unadvisable.
MBRC STAFF CAMPER PROCEDURE:
a. During severe weather conditions/advisories avoid driving.
b. If driving conditions become serious, turn back, stop or get a motel. If stopped
run your engine sparingly for heat.
c. Plan your trips. Give someone an estimated time of arrival.
d. Always carry a survival kit.
C.) FIRE EMERGENCIES:
Fire can quickly become a killer. MBRC staff and campers are not skilled or authorized
to be fire fighters. They are authorized to extinguish small fires quickly with a fire
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extinguisher or water (with pail or garden hose). In the event of any fire all are
cautioned to stay calm, act quickly, secure help and assure the safety of anyone in
harms way. If any fire looks to large for a fire extinguisher to extinguish, immediately
call 911.
SMALL FIRE PROCEDURES:
a. If someone else in within hollering distance, assist their help. Have someone
ring the bell and alert others of emergency.
b. Always check for someone’s life to be in danger. Evacuate area or building
immediately.
c. Use fire extinguisher, water pail or hose to extinguish fire.
d. Report incident immediately to Camp Director.
LARGE FIRE PROCEDURES:
Chapel Grove and Poolside Motels (HALLWAY BUILDINGS):
BUILDINGS):
a. If a fire is detected in one of these buildings immediately pull the fire alarm and
phone or instruct someone to phone 911.
911.
b. Close the hallway door if they are open to isolate the fire. Check rooms if
possible for residents and have residents escape through hallway leading away
from smoke or through window. Keep doors closed.
c. Fire extinguishers are located at both ends of hallways. Only use if safe to do so.
d. Send someone to ring bell by store and report fire immediately to Camp Director
or designate.
e. Have someone wait for fire truck and provide directions to fire.
f. Fire Chief will then have full authority over fire. Keep all staff/campers well back.
OTHER FIRE PROCEDURE:
These procedures apply for Centre Street, Willow Avenue motels and all MBRC rental
cottages and service buildings. If a fire is detected in any one of these buildings:
a. Immediately have someone call 911 giving location of fire and report fire to
Camp Director, designate and /or rental group leader. Have someone wait for
fire truck and provide direction to fire.
b. Ring bell by store loudly and prolonged to alert staff/campers of emergency.
c. If possible check building for residents. All of the “camper sleeping” buildings
exit immediately onto the street. Several cottages have bedrooms.
d. Have all campers congregate by office on the basketball court. Keep everyone
back from fire. The children’s chapel will be used for place of gathering. If
inadequate then the dining hall will be second choice.
e. Remember to move quickly, safely, stay calm and use authority. Get people to
place of safety as quickly as possible. When the Fire Department arrives they
assume all jurisdictions over the fire. The camp director and rental group leader
assumes jurisdiction over campers and registrants.
Immediately when a fire is detected and the Camp Director/designate becomes aware
of the fire the rental group leader will be notified. If at Family Camps or Family
Weekend retreat the office staff and camp staff will be summoned to immediate duty
when bell is rang.
a. A roll call of all campers will be taken immediately. First in the building/buildings
where emergency exists. Then in all MBRC rental/staff buildings.
b. After all campers have been accounted for, staff will assist the Camp Director to
control and care for distraught campers. Perhaps by delivering first aid,
consoling someone, or maybe just by making coffee etc.
c. If any camper has been sent to hospital by ambulance/vehicle their family will be
notified as soon as possible.
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d. If a full evacuation is required it will be done as quickly and organized as
possible according to MBRC procedural place of refuge.
e. Re-entry to MBRC facilities will happen when it is deemed safe to do so.
After the fire has been extinguished, and all campers are accounted for, an incident
report will be made and kept on file.
FIRE SAFETY RULES:
a.
b.
c.
d.
All campers should know their escape route in case of fire.
Know two ways out of room if possible.
Know how to use a fire extinguisher.
Know how to call the fire department (911 to Manhattan Beach Retreat Centre,
Ninette, Mb.).
e. Activate fire alarm to protect others. Go and ring bell by store for help.
f. Assist handicapped if necessary.
g. Go to assigned area after help has arrived. This is by the office on the paved
basketball court, then proceed to children’s chapel.
h. If you get trapped in a room, place towel or cloth under door. Signal for help
from window. Use shirt for filter over mouth.
i. If necessary to escape hold your breath and move quickly. Cover your head and
hair, keep your head down and your eyes closed as much as possible.
j. Upon exiting building if your clothes are on fire, remember to STOP, DROP &
ROLL.
11. SUMMARY:
Manhattan Beach Retreat Centre is within the perimeters of the R.M. of Strathcona. As
such, all major emergencies will fall under municipal emergency action plans.
Emergencies such as forest fires, chemical spills, floods and large scale emergencies
are included in the Municipal Action Plan.
MBRC’s Emergency Action Plan is to initiate immediate emergency response to on site
emergencies. This will include but is not limited to:
1. Initiate fire alarms and response according to procedures for emergencies.
2. Determine nature and extent of emergency. Assess severity of cases and/or if
additional resources are required.
3. If evacuation is required, account for personnel with registration resources.
4. Provide place for personnel to congregate before and after evacuation.
5. If required notify family members of procedures that MBRC has undertook.
6. Make accessible phone numbers etc. of hospitals/doctors if needed.
MBRC is limited to on site resources. In emergency situations all persons are
instructed to call a Doctor/Clinic on call and receive professional help. Some rental
groups are staffed by a on sight nurse for small emergencies and treatments. MBRC
resolves itself from any liability in procuring assistance and treatment of all campers
and personnel.
MBRC is limited to on site resources for emergency treatment and equipment.
Equipment includes but is not limited to first aid stations, eye wash station, emergency
shower, brooms, shovels, rubber gloves, safety glasses, fire extinguishers and some
miscellaneous items. Other resources are met when emergency calls are activated.
11. INCIDENT LOG SHEET:
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Date
Time
Information / Decisions / Actions Initials
12. MAP OF MANHATTAN BEACH RETREAT CENTRE:
CENTRE:
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13. R.M. of STRATHCONA AREA MAP:
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