Scottish Championships, Individual
Gullane, Archerfield and Yellowcraig, Saturday 20th May 2017
ESOC and TAY welcome you to Gullane, Archerfield and Yellowcraig.
Location
Grid Ref: NT503842.
Postcode: EH39 5HQ Google maps: Archerfield Estate
The event is based at Archerfield Estate, just off the A198 between Gullane and Dirleton, East
Lothian.
Directions
The event will be signposted from the A198, approximately 1.5 miles east of Gullane and 0.75 miles
west of Dirleton. Entry is via the main entry to Archerfield Walled Garden (Grid ref NT505835). Exit is
via the same route.
Parking
Parking is in a field in Archerfield Estate for cars, and in the Archerfield Walled Garden car park for
minibuses, campervans, and coaches. A one-way entry / exit time system to and from the car park
will be in operation: all competitors should arrive before 13:00 and there will be no exit before
13:00. £2 charge per vehicle. Competitors in the Walled Garden car park – after parking, please pay
your parking charge in the Assembly field.
Assembly
The car park is also Assembly. There is space for club tents.
The car park/assembly will contain
 Enquiries and registration
 Relay registration from 14:30 to 17:00
 First Aid tent
 Compasspoint
 Download and results
 Toilets. There will also be toilets close to the Blue Start and public toilets at the Red Start.
 Trophy return
Schedule
Car park open to competitors
One way in/out
9:30
One way in until 13:00/One way out after 13:00
Registration open
10:00 - 14:00
Starts courses 1-16
11:45 – 14:45
Starts courses 17-18
12:00 – 14:00
Courses 1-16 close
17:15
Courses 17-18 close
15:30
Relay Registration Open
14:00 -17:00
Prize giving
At the Relay event, as soon as possible, hopefully by 1pm
Archerfield Walled Garden café is a short walk from the car park. Please note that the toilets at
Archerfield Walled Garden café are for customers only, and please remove all muddy shoes if you go
into the cafe.
String
There will be a string course located in woodland approximately 500m along a track from Assembly.
The location of the exit to the String course is shown above.
Dogs
Dogs are welcome in the car park but MUST be kept on a leash. There are deer running free in
Archerfield estate.
Important information
The whole area of the event is open to the public; please be respectful of walkers, cyclists and riders.
Adjacent to the area are several golf courses; these are out of bounds. Courses 17 and 18 and the
route to the Blue Start pass several private houses; please respect their privacy.
There is an important competition taking place on Muirfield golf course the same day, and we have
been asked to keep noise to a minimum on Muirfield land; the Blue start will be a Quiet Start.
There is NO ENTRY TO THE CAR PARK/ASSEMBLY FIELD AFTER 13:00, or EXIT BEFORE 1300.
If you are not a member of BOF, please complete a name and address form at Registration. This is to
comply with BOF insurance.
Please take away all litter.
In the event of cancellation, a notice will be posted on www.scottish-orienteering.org . The
organising team reserves the right to retain all or part of the entry fees to cover any costs associated
with the event.
Safety & medical information
A risk assessment has been carried out, but competitors take part at their own risk and are
responsible for their own safety during the event. Cagoules may be compulsory for competitors, in
which case signs will be displayed at Information. Competitors are advised to carry a whistle. All
courses except courses 17 to 18 go near the sea; the tide will be out.
There are two ponds in Archerfield Estate; courses 17 and 18 go near these ponds, which will have
yellow/black tape markers.
Course 17 crosses a road at a manned crossing. This will be a ‘timeout’: competitors should punch
the control at the crossing, wait until told to cross, then run to their next control and punch. The
time taken will not be taken into account in their run time.
Golf balls: courses 17 and 18 go close to the practice ground of Renaissance golf course. Golfers will
have been advised by the club manager, and asked to refrain from using the ground for a short time
window while the race is on. There will be a marshal in this area ensuring that competitors don’t
stray too close.
The route from the Junior finish to the car park crosses the estate entrance road; this crossing will be
manned. Competitors should then walk along the marked route, on the pavement, until they reach
the manned crossing just north of the car park. They MUST NOT cross back before this point. There
are two minor roads crossing this pavement:
 the entrance driveway to Archerfield House Hotel. This crossing will be manned.
 a minor service road to the north of the hotel entrance; this will not be separately manned
but is close to the manned crossing back to the car park.
There will be a First Aid point near Blue Start/Main finish, and one in the car park.
If temperatures are higher than average there may be a risk of dehydration. No water will be
provided; please bring your own.
Hygiene: Deer roam the event area and their droppings may contain serious diseases, including
e-coli, so please wash hands, especially before eating.
Please be TICK AWARE and check yourself thoroughly after your run for ticks. If you are unsure
how to remove a tick safely then please visit the first aid tent.
If you have an underlying medical condition please email the Organiser ([email protected] )
by Thursday 18th May with the relevant details and next of kin contact details. These details will be
kept confidential/for emergency use only and destroyed after the event. Alternatively, please
download and complete a form from https://www.britishorienteering.org.uk/handbook_safety and
hand to Information, where there will also be a supply of forms. These will be destroyed after the
event if not used.
If you think you will take a long time, please ask for an early start time.
There will be a box for car keys at Information. Solo travellers: there will also be forms/envelopes for
your use to help us identify your car should you be late back, please use them.
Protests & Complaints
There is a procedure which all competitors should follow if they feel that the Rules are not being
followed. Any complaint should initially be discussed with the Event Organiser, using the
Complaints/Protests form:
www.britishorienteering.org.uk/images/uploaded/downloads/events_forms_complaint_protest
_form_Sept2014.pdf
available from Enquiries.
However any approach should bear in mind that Event Officials are volunteers who have given
up their valuable time to lay on the event, often under circumstances which are not ideal. If the
complaint is not resolved satisfactorily then a protest can be lodged with the Controller. The
Controller will then, if necessary, convene a Jury.
Registration/Information
Registration will be in the Assembly field, and will be open from 10:00 to 14:00 for dibber hire, entry
on the day, information, and issue of White and Yellow course maps, and thereafter for Information
only. There will be a SIAC battery check unit near Registration. Note that the last start time for
White and Yellow courses is 14:00; you will need ten minutes to get to the start.
Entries / Fees
Fees for Entry on the Day:
Colour coded non-championship courses:
Seniors: £8.00
Juniors: £4.00
There is no entry on the day for Championship classes. Entry on the day is available for Light Green,
Orange, Yellow and White non-championship courses subject to map availability.
Starts
There are four starts:
Red (courses 1 to 4)
3.2km from assembly, approximately 40 minutes walking, good tracks and a
short distance in open woodland
Blue (courses 5 to 16)
2.3km from assembly, approximately 30 minutes walking, good tracks and a
short distance on rough ground
Yellow (course 17)
100m from Assembly, road crossing, approximately 5 minutes, open
woodland
White (course 18)
100m from Assembly, on firm grass
Locations of exits to Starts are shown on the Assembly Area diagram above. Note that Yellow &
White start competitors will be running across the route to the Blue and String courses; please give
way to them. The only route between the Starts is via the car park. The Main finish is near the Blue
Start. There are toilets near the Blue Start and public toilets near the Red Start.
Start times are available at Registration/Information and at each Start.
You MUST use your allocated time. If you are late: you must wait until the Starter finds a slot
complying with the competition rules
 two minute gap minimum
 four minutes between club-mates
The actual start is a punching start.
It is your responsibility to get yourself to your Start on time. Please note that the Blue start is a Quiet
Start. At the Start, please stand clear of the pre-start clock so that others can see it. Clear units and
SIAC battery check units will be available close to the start.
Start Procedure
-4 minute: Call up/check name, dibber check, SIAC test
-3 minute: Pick up control descriptions
-2 minute: Blank map display
-1 minute: Instructions
Start: Punch, pick up map and start
SIAC users need to punch (dib) at the Start; the Finish is contactless.
Control descriptions will be available in the start lanes and also printed on the front of all maps,
and on both sides of double sided maps. Control descriptions are pictorial for all courses except 17
and 18, which have text.
Competitors on courses 17 & 18 (M/W10A & B, M/W12B) and the White and Yellow courses
must collect their maps and control descriptions from the Registration tent before heading to
the start. Competitors on other courses who have pre-entered and have their own dibbers can
go directly to their start.
Electronic punching
Mixed punching SportIdent (SI) electronic timing will be used, ie both SiAC (contactless) cards and
older SI dibber (contact) cards will work. SI cards (dibbers) will be available for hire at no charge, but
there will be a charge of £30 if lost. Courses 1-3 at the Individual require SI cards capable of holding
more than 30 controls; dibbers will be available to hire free of charge if needed. There will be no
contactless SIAC cards available for hire on the day; pre-booked SIAC’s should be collected at
Registration.
Competitors MUST download after finishing even if you don't complete your course.
Finishes and Download
Courses 17 and 18 finish approximately 600m from Assembly; all other courses finish 2km from
Assembly, near the Blue Start. Download is in the Assembly field per the diagram above. Please
download as soon as possible after your finish.
Terrain and maps
Archerfield Estate:
Open Estate countryside with negligible climb. The area consists of small Estate ponds with Victorian
age and style of planting. Good paths exist throughout with open country sections interspersed with
woodland and trail. Estate farm buildings are out of bounds in the course planning and the Yellow
course has a road crossing complete with a time out. Anybody having experienced Estate style
parkland orienteering will find this terrain familiar.
There are two Estate style artificial ponds on the courses and planning avoids any temptations to cut
the corner but parents should still advise juniors not to dip their feet.
There are various other users, generally speaking the public, who will cross the early parts of both
the White and Yellow Courses. Consideration should be given to them along with the Estate who
have kindly given us access for this event.
Archerfield Estate around the event parking has a new specially produced map at 1:5000 for courses
17&18, with contour interval of 2.5m. Map size is A4.
Gullane and Yellowcraig:
Red start courses, 1, 2, 3 and 4 start from Yellowcraig, and shall all have double sided course printed
map so be aware of this.
Courses 1 and 2 scale 1:10,000; courses 3 and 4 scale 1:7,500. Contour interval 2.5m.
Blue start courses 5 to 16 start in Gullane Dunes and have a single sided 1:7,500 map. Contour
interval 2.5m.
All maps for courses 1 to 16 are A3 in size.
Courses 1 to 16 all finish in Gullane Dunes.
There are multiple landowners throughout the Event area(s) and the coastal sections all have some
form of management responsibility through East Lothian Council. The coastal area around the Blue
start in particular has sensitive bird nesting at this time of the year. These areas have NOT been
marked as out of bounds to preserve clarity of competition, but courses have been planned to avoid
them.
The area is bounded by a number of prestige golf courses all of which are out of bounds for fairways,
greens and tees.
Note also the number of controls on each course as some exceed 30 which are the limits of old style
dibbers. Opportunity for long legs is limited due to the shape of the area along with multiple
tracked/open terrains.
Both areas have coastal strips of complex and interesting dunes. Some areas have been planted over
the years with coniferous woodland that have been partially felled in areas. Whilst slow run in places
they typically offer interesting and varied orienteering. The northern plantation is much more open
with fast winter running which can slow dramatically with summer growth. The open areas away
from the dunes have numerous path networks and variable thicket growth which have been newly
mapped. The majority of the area is moderate to fast orienteering. Paths offer very fast routes
though shared with the public. Dunes and tussock are extensive throughout and generally offer
moderate to occasionally fast running.
Not all paths and thicket growth are mapped for clarity of purpose. Brambles are mapped where
there are wider affected patches and are to be avoided. There are areas of dense thorn growth in
the southern extents of the area. Any routes through them will be fairly mapped to indicate passage.
If there are no through routes indicated then this is genuine thorn fight territory. You have been
warned.
Climb is very moderate in this area though those travelling south on their courses will encounter
contours. There are interesting rocky coastal sections along the coastline which may be visited as the
event is held during low tide.
All maps are new, surveyed 2017 by Stirling Surveys.
Classes and courses
Standard Championship classes and courses, plus non-championship colour-coded Light Green,
Orange, Yellow and White.
Course Course
number colour
TD
Start
Length/climb
Ctls
Junior age
classes
M
W
Adult age classes
1
2
5
5
Red
Red
km
15.6
11.1
m
225
175
48
35
3
4
5
5
Red
Red
9.8
8.8
130
115
32
28
5
6
5
5
Blue
Blue
7.1
7.0
140
130
26
21
7
5
Blue
6.6
150
22
M65L M45S
M21V
8
5
Blue
6.0
120
27
9
10
5
5
Blue
Blue
5.0
4.5
95
70
22
18
M70L M50S
M55S M20S
M18S
M75L M60S
M65S
11
5
Blue
3.1
60
16
14
4
Blue
4.9
70
19
15
Blue
3.6
70
14
16
Light
4
Green
Orange 3
Blue
3.2
50
13
17
Yellow
2
Yellow
3.5
30
28
18
White
1
White
2.4
25
21
M
M21E
M20E M18E
M35L M40L
M21L
M45L M50L
M55L M18L
M20L M21S
M60L M16A
M35S M40S
M80 M70S
M85 M90
M75S
M14A
M16B
M12A
M14B
M10A
M12B
W14A
W16B
W12A
W14B
W10A
W12B
M10B
W10B
W
W21E
W21L
W18E W20E
W35L W40L
W45L W50L
W55L W21S
W20L W18L
W16A
W60L W35S
W65L W70L
W40S W45S
W50S
W75 W20S
W18S W21V
W55S W60S
W80 W65S
W70S W85
W90
Shadowing
Parents may shadow on the White and Yellow courses but they must be either EOD or post run
Championship competitors. Shadowers must not take an additional map.
Results
Results will be displayed on screens in the Assembly area.
Trophies and Prizes
Individual Trophies for M/W Elite (Winner, first Native Scot and first Scottish club member) and for
all eligible class winners. Please refer to http://www.scottish-orienteering.org/championships/socrules-guidelines for eligibility guidelines for trophies.
Mementos will be awarded for 1st/2nd/3rd places in all Individual Long and A classes, to 1st in Adult
(M/W 21+) Short classes and 1st/2nd/3rd in Junior (M/W 20-) Short and B classes; all competitors are
eligible.
The prize-giving will be held along with the Relay prize-giving as soon as possible after the relay races
on Sunday 21st.
If you have any trophies in your possession, please bring them to the Information tent as soon as
possible after you arrive.
Thanks
Our thanks go to landowners and managers for allowing use of the land and for their assistance to
us; to our First Aid provider; and to the many volunteers from ESOC and TAY who have made this
event possible.
Stuart McEwen, Muirfield Golf Club
Ian Everard, Archerfield Golf Club
Stewart Duff, Gullane Golf Club
East Lothian Council
Paul Seago, Renaissance Golf Club
Lady Elly Douglas-Hamilton, Archerfield Estate
Mike Thornton, Scottish Natural Heritage
First Aid: Coast Medical
Overall Scottish Championships Co-ordinator: Graeme Ackland, INT
Planner: Mike Stewart, ESOC
Controller: David Rosen, SROC
Day Organiser: Anne Thom, ESOC [email protected]
Assistant Organiser: Ewart Scott, ESOC
Organising clubs: ESOC and TAY
01506 671307 / 07798 646423