PUBLIC WORKS
ADMINISTRATION
Department of
Public Works
Administration
(2)
Engineering
(2)
Streets
(11)*
Storm
Sewers
Recycling
Utility
(9.5)
Traffic
Control
Street
Cleaning
Bridges /
Dams
Weed/Nuisance
Control
Sanitation
Forestry
Snow and
Ice Control
Sidewalks
Building
Maintenance
Vehicle
Maintenance
Total Employees: 24.50
* Employees are assigned to the Streets Division and allocated to other divisions as needed.
Department Purpose
To oversee the maintenance, repairs, and construction of streets, curbs and gutters, sidewalks, street signs, traffic-control
devices, storm water ponds and storm sewer system, signs and markings, Village buildings, and all machinery and
equipment used to accomplish these activities.
Department Descriptions
The Public Works Administration has overall responsibility for providing leadership, management, and administrative
support for the Public Works Department. The department is responsible for providing high quality community services
necessary to build and maintain the infrastructure of the Village. These services include engineering, garbage and
recycling collection and disposal, facility maintenance, snow and ice removal, sewer and water utility, storm water system,
and forestry.
2017 Budget Highlights
There are no notable changes to 2017.
Permanent Staffing
Director/Village Engineer
Superintendent
Administrative Assistant I
Total Staffing
Expenditures
Personnel
Operating
Capital Outlay
Total Expenditures
2014
Actual
0.50
1.00
0.50
2.00
2014
Actual
207,242
7,275
0
214,517
2015
Actual
0.50
1.00
0.50
2.00
2016
Adopted
0.50
1.00
0.50
2.00
2016
Estimated
0.50
1.00
0.50
2.00
2017
Adopted
0.50
1.00
0.50
2.00
2015
Actual
208,333
10,251
0
218,584
2016
Adopted
218,940
14,669
0
233,609
2016
Estimated
218,940
11,776
0
230,716
2017
Adopted
211,463
16,474
0
227,937
132
PUBLIC WORKS
ADMINISTRATION
Areas of Emphasis: Continue to improve the quality of life.
Goal: To provide high quality services to the residents and businesses of the Village of Grafton.
Objective: To achieve a rating of 80 percent or higher satisfaction (average, good or excellent) rating from citizens who
live in the Village of Grafton.
Measurements
Effectiveness
Resident satisfaction rating
2014
Actual
94%
2015
Actual
94%
133
2016
Adopted
80%
2016
Estimated
94%
2017
Adopted
80%
PUBLIC WORKS
Administration
100.531000
Account Number
Personnel
110 Salaries & Wages
127 Overtime
129 Longevity
130 Social Security
131 Wisconsin Retirement
132 Insurance - Health
136 Insurance - Life
Total Personnel
210
220
310
311
319
325
330
342
515
Operating
Contractual Services
Communications
Office/Computer Supplies
Postage
Misc Supplies & Expenses
Books, Subscriptions & Dues
Training & Conferences
Fluids
Insurance - Worker's Compensation
Total Operating
Total Administration
210 Contractual Services
Computer Maintenance
Typewriter Maintenance
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
145,972
712
778
10,615
10,313
37,962
890
149,077
0
788
10,993
10,181
36,490
804
152,831
0
797
11,848
10,157
42,426
881
152,461
733
700
11,773
10,157
42,426
690
149,150
870
718
11,531
10,250
38,103
841
207,242
208,333
218,940
218,940
211,463
244
452
536
0
26
432
1,013
600
3,972
262
450
376
3
0
440
1,029
474
7,217
350
500
500
0
50
450
4,102
510
8,207
676
486
500
0
320
450
158
334
8,852
676
500
500
0
0
460
4,899
418
9,021
7,275
10,251
14,669
11,776
16,474
214,517
218,584
233,609
230,716
227,937
223
21
262
0
350
0
676
0
676
0
244
262
350
676
676
134
PUBLIC WORKS
ENGINEERING
Department Purpose
To provide engineering services, construction management, and consultant management on all capital improvement
projects for the Village.
Department Descriptions
The Engineering Division provides engineering services for the Village, including in-house and consultant design and
private and public improvements; development and management of the Capital Improvements Program; traffic
engineering; miscellaneous engineering studies and reports; and maintenance of plans, maps, and records.
2017 Budget Highlights
There are no notable changes in 2017.
Permanent Staffing
Director / Village Engineer
Engineer Technician II
Administrative Assistant I
Total Staffing
Expenditures
Personnel
Operating
Total Expenditures
2014
Actual
0.50
1.00
0.50
2.00
2014
Actual
188,410
9,114
197,524
2015
Actual
0.50
1.00
0.50
2.00
2015
Actual
188,536
10,494
199,030
2016
Adopted
0.50
1.00
0.50
2.00
2016
Estimated
0.50
1.00
0.50
2.00
2017
Adopted
0.50
1.00
0.50
2.00
2016
Adopted
201,889
11,860
213,749
2016
Estimated
201,889
12,643
214,532
2017
Adopted
203,956
14,442
218,398
Areas of Emphasis: Continue to improve the quality of life. Ensure safe and adequate transportation.
Goal: To provide engineering services to the Village Board and Plan Commission in a timely manner. To provide
inspection services for the Village’s public projects and, as time allows, private development.
Objective: 1. To provide review of plans within two weeks of plans being submitted to the Engineering Division.
2. To provide inspection services for Village and private projects with a priority on Village projects.
3. To update Village maps once per year.
Measurements
Workload
In-house staff:
Inspection hours
(private projects)
Inspection hours
(public projects)
Maps updated
Efficiency
Percentage of plans reviewed in
2 weeks
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
0.00
0.00
0.00
0.00
0.00
1,137.25
1,060.50
800.00
1,415.00
1,200.00
Yes
Yes
Yes
Yes
Yes
100%
100%
100%
100%
100%
135
PUBLIC WORKS
Engineering
100.531100
Account Number
Personnel
110 Salaries & Wages
115 Part-time Wages
127 Overtime
129 Longevity
130 Social Security
131 Wisconsin Retirement
132 Insurance - Health
136 Insurance - Life
Total Personnel
210
220
310
311
319
322
325
330
342
515
Operating
Contractual Services
Communications
Office/Computer Supplies
Postage
Misc Supplies & Expenses
Printing & Reproduction
Books, Subscriptions & Dues
Training & Conferences
Fluids
Insurance - Worker's Compensation
Total Operating
Total Engineering
210 Contractual Services
GIS Web Hosting
Autocad Annual Maintenance
Autocad Software Upgrade
Computer/Typewriter Repairs
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
126,754
0
4,278
698
9,366
9,213
38,039
62
129,688
0
2,610
727
9,577
9,037
36,559
338
131,046
0
7,400
754
10,663
9,199
42,426
401
131,296
0
7,444
644
10,663
9,199
42,426
217
128,066
10,062
6,366
671
11,105
9,187
38,103
396
188,410
188,536
201,889
201,889
203,956
1,983
452
637
220
0
47
500
766
646
3,863
1,872
450
346
110
310
73
513
1,050
535
5,235
1,860
500
500
140
250
100
515
1,792
600
5,603
2,222
486
500
80
225
100
516
305
537
7,672
2,276
500
500
100
250
100
516
1,712
583
7,905
9,114
10,494
11,860
12,643
14,442
197,524
199,030
213,749
214,532
218,398
207
918
0
223
0
998
0
261
500
1,010
0
350
500
1,046
0
676
500
1,100
0
676
1,983
1,872
1,860
2,222
2,276
136
PUBLIC WORKS
STREET REPAIR AND MAINTENANCE
Department Purpose
To maintain the Village’s public roads, sidewalks, and street lights in a manner that provides for safe travel.
Department Descriptions
The Street Repair and Maintenance Program maintains 52.97 miles of paved streets by means of crack sealing, patching
of asphalt and concrete streets. The Program also maintains 82.64 miles of sidewalks and all Village owned streetlights.
2017 Budget Highlights
There are no notable changes in 2017.
Permanent Staffing
Lead Foreman
Crewperson (Mechanic)
Crewperson
Total Staffing
Expenditures
Personnel
Operating
Capital Outlay
Total Expenditures
2014
Actual
1.00
0.00
10.00
11.00
2014
Actual
445,535
488,394
0
933,929
2015
Actual
1.00
1.00
10.00
12.00
2016
Adopted
1.00
1.00
10.00
12.00
2016
Estimated
1.00
1.00
10.00
12.00
2017
Adopted
1.00
1.00
10.00
12.00
2015
Actual
436,072
412,073
0
848,145
2016
Adopted
459,555
506,665
0
966,220
2016
Estimated
459,402
484,564
0
943,966
2017
Adopted
455,213
480,606
2,000
937,819
Areas of Emphasis: Ensure safe and adequate transportation. Ensure quality public health and safety services.
Continue to improve the quality of life.
Goal: To properly design and maintain streets and bridges to maximize safe travel. To perform roadway maintenance
to extend the life of Village streets.
Objective: 1. To crack fill every other year all streets rated at 7 or higher.
2. To keep 95 percent of the Village’s streets at a rating of 4 (fair) or higher.
3. To achieve an 80 percent or greater satisfaction (average, good or excellent) survey rating from citizens
who live in the Village of Grafton.
Measurements
Workload
Crack sealing (square feet)
Asphalt placed by Village staff
(tons)
Miles of streets maintained
Miles of streets reconstructed
Effectiveness
Average street condition rating
Percent of streets rated fair or
higher
Resident satisfaction rating
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
1,283,709
451.45
1,118,148
478.34
1,200,000
350.00
932,070
365.22
1,000,000
350.00
52.97
0.51
52.97
0.28
52.97
1.06
52.97
1.06
52.97
0.91
6.8
93.5%
6.01
92.3%
6.0
91.5%
6.0
92.3%
6.0
92.3%
76%
84%
80%
85%
80%
Areas of Emphasis Continue to improve the quality of life. Ensure safe and adequate transportation. Ensure quality
public health and safety services.
Goal: To provide safe sidewalks for the traveling public.
Objective: To inspect the Village sidewalks once every eight years and replace all trip hazards found.
137
PUBLIC WORKS
Measurements
Workload
Square footage of sidewalk
replaced
Cost per square foot
STREET REPAIR AND MAINTENANCE
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
7,585
6,418
6,000
5,085
6,000
$5.25
$6.01
$6.25
$7.02
$5.00
Areas of Emphasis: Continue to improve the quality of life.
Goal: To keep private property from becoming overgrown, to reduce the spread of invasive species / weeds, and
handle the placement of lost animals.
Objective: To respond to citizen complaints in a timely manner.
Measurements
Workload
Nuisance notices issued
Percent of lots cut by Village
2014
Actual
19
10%
2015
Actual
2016
Adopted
10
0%
15
10%
2016
Estimated
13
36%
2017
Adopted
10
10%
Areas of Emphasis: Ensure safe and adequate transportation. Ensure quality public health and safety services.
Goal: To maintain consistent street lighting throughout the Village.
Objective: To perform street light maintenance including replacement of malfunctioning lights within 5 days being
reported.
Measurements
Workload
Number of street lights
Village owned
We Energies owned
Efficiency
Number of work days to repair
reported street lights
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
1,675
131
1,544
1,675
131
1,544
1,675
131
1,544
1,675
131
1,544
1,675
131
1,544
2
2
3
2
3
138
PUBLIC WORKS
Street Repair and Maintenance
100.533010
Account Number
Personnel
115 Part-time Wages
120 Labor Pool Allocations
125 Unallocated Labor Pool
127 Overtime
129 Longevity
130 Social Security
131 Wisconsin Retirement
132 Insurance - Health
136 Insurance - Life
Total Personnel
210
225
319
330
370
371
390
510
515
Operating
Contractual Services
Utilities
Misc Supplies & Expenses
Training & Conferences
Street Materials
Light Pole Maintenance
Safety Equipment
Insurance - General Liability
Insurance - Worker's Compensation
Total Operating
2014
Actual
210 Contractual Services
Miscellaneous
Random Drug Testing
Hearing Testing
Weed Spray Boulevards
First and Bobolink Curb-Gutter
Pre-employment Testing
2016
Adopted
2016
Estimated
2017
Adopted
5,985
92,020
99,984
510
3,773
17,708
13,955
209,876
1,724
7,271
94,262
102,256
807
3,558
14,708
13,635
197,866
1,709
9,000
103,633
98,572
590
3,734
16,202
13,786
212,210
1,828
6,290
103,633
98,572
371
3,687
15,978
13,613
215,293
1,965
6,577
106,022
96,159
795
3,831
16,031
14,063
209,567
2,168
445,535
436,072
459,555
459,402
455,213
2,978
402,251
2,756
3,125
36,989
932
910
31,856
6,597
8,458
311,954
1,658
3,923
44,827
751
1,922
28,296
10,284
3,925
409,897
1,500
3,225
37,000
1,500
2,000
30,796
16,822
3,470
383,076
1,598
4,435
39,176
442
1,922
32,215
18,230
3,925
383,076
1,500
4,500
40,000
1,500
2,000
29,309
14,796
488,394
412,073
506,665
484,564
480,606
0
0
0
0
0
0
0
0
2,000
2,000
933,929
848,145
966,220
943,966
937,819
450
568
374
1,365
0
221
530
575
374
2,090
4,889
0
500
600
425
2,400
0
0
500
570
0
2,400
0
0
500
600
425
2,400
0
0
2,978
8,458
3,925
3,470
3,925
0
0
0
0 .
2,000
0
0
0
0
2,000
Capital Outlay
810 New Equipment
Total Capital Outlay
Total Street Repair & Maintenance
2015
Actual
810 New Equipment
Wacker Plate Compactor
139
PUBLIC WORKS
STREET CLEANING
Department Purpose
To sweep Village streets in accordance with storm water management goals and objectives to prevent solids or pollutants
from entering the Milwaukee River, Ulao Creek and Cedar Creek Watersheds: sweep streets once a month and
downtown streets once a week during non-winter months.
Department Descriptions
The Street Cleaning budget provides for the costs to clean approximately 53 miles of street.
2017 Budget Highlights
There are no notable changes in 2017.
Expenditures
Personnel
Operating
Capital Outlay
Total Expenditures
2014
Actual
21,807
11,662
0
33,469
2015
Actual
25,319
10,938
0
36,257
2016
Adopted
24,832
15,287
0
40,119
2016
Estimated
25,131
15,161
0
40,292
2017
Adopted
25,270
11,581
0
36,851
Areas of Emphasis: Ensure safe and adequate transportation. Continue implementation of Sustainability Guide Plan.
Continue to improve the quality of life. Ensure stakeholders are well informed and engaged on municipal matters.
Goal: To keep the Village’s streets clear of debris and dirt. To reduce the amount of debris and dirt from entering into
the storm water system and local waterways. To provide high quality services to the residents and businesses of the
Village of Grafton.
Objective: 1. To sweep all Village streets once per month and the downtown plus arterials once per week during the
spring, summer and fall.
2. To achieve a rating of 80 percent or higher satisfaction (average, good or excellent) rating from citizens
who live in the Village of Grafton.
Measurements
Workload
Debris removed (tons)
Curb miles of streets swept
Effectiveness
Resident satisfaction rating
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
154
1,006
189
1,088
185
1,100
194
1,060
185
1,000
90%
96%
80%
96%
80%
140
PUBLIC WORKS
Street Cleaning
100.534010
Account Number
Personnel
115 Part-time Wages
120 Labor Pool Allocations
127 Overtime
130 Social Security
131 Wisconsin Retirement
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
0
19,134
197
1,123
1,353
0
22,125
47
1,641
1,506
0
21,500
197
1,660
1,475
0
21,832
164
1,683
1,452
0
22,000
80
1,689
1,501
21,807
25,319
24,832
25,131
25,270
10,025
1,637
10,065
873
10,000
5,287
9,458
5,703
10,000
1,581
11,662
10,938
15,287
15,161
11,581
Total Street Cleaning
33,469
36,257
40,119
40,292
36,851
210 Contractual Services
Street Sweepings
10,025
10,065
10,000
9,458
10,000
10,025
10,065
10,000
9,458
10,000
Total Personnel
Operating
210 Contractual Services
515 Insurance - Worker's Compensation
Total Operating
141
PUBLIC WORKS
SNOW AND ICE CONTROL
Department Purpose
To provide safe passage on Village roads, sidewalks, and parking lots during snow and ice events.
Department Descriptions
The Snow and Ice Control budget provides for the costs associated with the removal of snow and ice during winter storm
events for approximately 53 miles of streets, 5 miles of sidewalks, and Village-owned parking lots. Responsibility also
includes the removal of snow from the downtown area which allows for convenient parking along these streets.
2017 Budget Highlights
There are no notable changes for 2017.
Expenditures
Personnel
Operating
Capital Outlay
Total Expenditures
2014
Actual
77,391
99,505
0
176,896
2015
Actual
61,943
94,403
0
156,346
2016
Adopted
79,975
99,984
0
179,959
2016
Estimated
69,763
90,731
0
160,494
2017
Adopted
85,858
97,848
0
183,706
Areas of Emphasis: Continue to improve the quality of life Ensure safe and adequate transportation. Ensure
stakeholders are well informed and engaged on municipal matters.
Goal: To provide safe roads for the traveling public during and following snow and ice events. To remove snow from
the downtown district in order to provide convenient parking. To provide high quality services to the residents and
businesses of the Village of Grafton.
Objective: 1. To provide efficient use of equipment and labor during snow events.
2. To remove snow from the downtown after eight inches of snow has fallen within three business days.
3. To achieve a rating of 80 percent or higher satisfaction (average, good or excellent) rating from citizens
who live in the Village of Grafton.
Measurements
Workload
Number of salting operations
Tons of salt used
Number of snow events
requiring removal of snow
from downtown
Efficiency
Average hours to complete
plowing operation
Effectiveness
Percent of events with snow
removed from the
downtown within 3 days
Resident satisfaction rating
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
45
1,826
18
1,059
30
1,800
29
1,109
30
1,800
0
2
3
2
3
7.0
7.0
8.0
7.0
8.0
100%
100%
100%
100%
100%
82%
89%
80%
89%
80%
142
PUBLIC WORKS
Snow & Ice Control
100.534020
Account Number
Personnel
115 Part-time Wages
120 Labor Pool Allocations
127 Overtime
130 Social Security
131 Wisconsin Retirement
Total Personnel
Operating
370 Street Materials
515 Insurance - Worker's Compensation
Total Operating
Total Snow & Ice Control
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
103
51,712
18,452
3,142
3,982
0
45,718
8,657
3,886
3,682
0
50,000
20,000
5,355
4,620
0
46,683
14,379
4,671
4,030
0
50,000
25,018
5,739
5,101
77,391
61,943
79,975
69,763
85,858
97,120
2,385
89,977
4,426
94,735
5,249
85,482
5,249
92,187
5,661
99,505
94,403
99,984
90,731
97,848
176,896
156,346
179,959
160,494
183,706
143
PUBLIC WORKS
FORESTRY
Department Purpose
To manage the Village’s forestry program by trimming street trees to promote good visibility, clearance, and develop
healthy tree growth in accordance with Adopted Urban Forestry Plan.
Department Descriptions
The Forestry Program involves the maintenance of all trees within the Village street rights-of-way and parks. This
includes necessary trimming as well as removal and replacement of dead or diseased street and park trees.
2017 Budget Highlights
There are no notable changes in 2017.
Expenditures
Personnel
Operating
Capital Outlay
Total Expenditures
2014
Actual
40,752
4,925
1,069
46,746
2015
Actual
54,156
9,124
0
63,280
2016
Adopted
55,637
12,048
750
68,435
2016
Estimated
58,567
13,698
750
73,015
2017
Adopted
58,748
14,886
0
73,634
Areas of Emphasis: Ensure quality public health and safety services. Continue to improve the quality of life.
Goal: To provide streets and parks lined with healthy trees. To continue to qualify and be recognized as a Tree City
USA community. To provide high quality services to the residents and businesses of the Village of Grafton.
Objective: 1. To trim all Village owned trees once every five years.
2. To remove all hazardous trees.
3. To replace all removed trees within one year.
4 To receive Tree City USA designation.
5. To achieve a rating of 80 percent or higher satisfaction (average, good or excellent) rating from citizens
who live in the Village of Grafton.
Measurements
Workload
Trees planted
Trees removed
Trees stumped
Trees trimmed
Effectiveness
Tree City USA designation
Resident satisfaction rating
Efficiency
Percent of trees trimmed once
every 5 years
Percent of removed trees
replaced within 1 year
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
85
123
123
592
188
126
43
728
85
75
50
800
142
250
250
600
180
250
250
600
Yes
90%
Yes
92%
Yes
80%
Yes
92%
Yes
80%
100%
100%
100%
100%
100%
90%
90%
80%
91%
80%
144
PUBLIC WORKS
Forestry
100.534040
Account Number
Personnel
115 Part-time Wages
120 Labor Pool Allocations
127 Overtime
130 Social Security
131 Wisconsin Retirement
Total Personnel
319
325
330
515
Operating
Misc Supplies & Expenses
Books, Subscriptions & Dues
Training & Conferences
Insurance - Worker's Compensation
Total Operating
Capital Outlay
810 New Equipment
Total Capital Outlay
Total Forestry
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
1,160
34,191
615
2,360
2,426
1,066
46,487
80
3,358
3,165
1,700
46,500
513
3,727
3,197
5,037
46,436
80
3,944
3,070
5,035
46,436
159
3,950
3,168
40,752
54,156
55,637
58,567
58,748
3,306
40
178
1,401
7,447
45
0
1,632
7,805
50
200
3,993
9,216
45
130
4,307
11,013
50
150
3,673
4,925
9,124
12,048
13,698
14,886
1,069
0
750
750
0
1,069
0
750
750
0
46,746
63,280
68,435
73,015
73,634
0
0
0
0
375
375
375
375
0
0
0
0
750
750
0
810 New Equipment
GIS Tree Attribute Edit Tool
GIS Tree Maintenance Tool
145
PUBLIC WORKS
TRAFFIC CONTROL
Department Purpose
To maintain and install the appropriate traffic control devices to provide a safe and efficient transportation system
throughout the Village in compliance with National and State uniform traffic control standards.
Department Descriptions
This budget provides for the costs associated with maintaining a system of approximately 1,400 traffic signs and 8
signalized intersections.
2017 Budget Highlights
There are no notable changes in 2017.
Expenditures
Personnel
Operating
Capital Outlay
Total Expenditures
2014
Actual
12,632
32,297
0
44,929
2015
Actual
9,654
12,461
0
22,115
2016
Adopted
11,968
22,996
0
34,964
2016
Estimated
9,405
18,051
0
27,456
2017
Executive
11,559
22,697
0
34,256
Areas of Emphasis: Ensure safe and adequate transportation.
Goal: To provide traffic control in an efficient manner.
Objective: 1. To improve safety within the public right-of-way by analyzing recommendations from traffic accident
analysis and annual sign visibility surveys
2. To ensure traffic control signage is highly visible both during daylight and night time hours and is
installed in accordance with prescribed standards and guidelines.
Measurements
Workload
Number of signs replaced
Number of new signs
2014
Actual
2015
Actual
31
30
48
18
146
2016
Adopted
2016
Estimated
35
20
50
10
2017
Executive
35
15
PUBLIC WORKS
Traffic Control
100.534060
Account Number
Personnel
115 Part-time Wages
120 Labor Pool Allocations
127 Overtime
130 Social Security
131 Wisconsin Retirement
Total Personnel
210
319
346
347
515
Operating
Contractual Services
Misc Supplies & Expenses
Signs
Paints
Insurance - Worker's Compensation
Total Operating
Total Traffic Control
210 Contractual Services
Traffic Signal Maintenance
Striping (Ozaukee County)
General Maintenance
GIS Sign and Support Tools
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
0
10,813
295
750
774
50
8,256
160
616
572
150
10,000
316
801
701
20
8,133
80
630
542
21
10,000
80
773
685
12,632
9,654
11,968
9,405
11,559
25,405
1,387
3,987
1,267
251
4,325
3,822
2,507
1,425
382
9,875
6,692
4,000
1,575
854
5,878
6,513
2,813
1,926
921
10,075
6,900
3,000
2,000
722
32,297
12,461
22,996
18,051
22,697
44,929
22,115
34,964
27,456
34,256
22,876
2,529
0
0
2,181
2,144
0
0
5,000
3,500
1,000
375
2,378
3,500
0
0
6,575
3,500
0
0
25,405
4,325
9,875
5,878
10,075
147
PUBLIC WORKS
STORM WATER MANAGEMENT
Department Purpose
To reduce flooding and to improve the water quality of local rivers and creeks consistent with Wisconsin Department of
Natural Resources (WDNR) regulations and 2014 Storm Water Discharge Permit.
Department Descriptions
The Storm Water Management Program maintains a system of approximately 34.4 miles of storm sewers, 2.5 miles of
roadside ditch, 12 retention ponds, and 2,279 catch basins, manholes, and miscellaneous structures.
2017 Budget Highlights
The Adopted Budget includes the following change:
• Increase of $10,000 in contractual service for participation in the Milwaukee River Watershed Conservation
Partnership.
Expenditures
Personnel
Operating
Capital Outlay
Total Expenditures
2014
Actual
32,112
52,728
0
84,840
2015
Actual
39,781
31,669
0
71,450
2016
Adopted
41,897
44,556
0
86,453
2016
Estimated
44,321
40,387
0
84,699
2017
Adopted
43,789
50,918
0
94,707
Areas of Emphasis: Promote quality and sustainable economic and community development. Continue
implementation of Sustainability Guide Plan. Ensure stakeholders are well informed and engaged on municipal
matters.
Goal: To continue efforts in implementing 1993 Storm water Management Plan Goals and Objectives and
requirements as contained in the WDNR-mandated 2014 Storm water Permit.
.
Objective: 1. To meet all requirements of the Village’s permit issued by the Department of Natural Resources in the
most economical means.
2. To educate the community on storm water issues.
Measurements
Workload
Catch basins inspected/
cleaned.
Catch basins repaired/replaced
Open ditch repair (lineal feet)
Erosion control plans reviewed
(permits)
Number of articles printed
Village published
documents
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
827
699
825
836
825
16
0
0
27
140
1
15
600
1
18
430
0
15
150
1
1
2
2
1
2
148
PUBLIC WORKS
Storm Water Management
100.534400
Account Number
Personnel
115 Part-time Wages
120 Labor Pool Allocations
127 Overtime
130 Social Security
131 Wisconsin Retirement
Total Personnel
210
225
319
370
515
Operating
Contractual Services
Utilities
Misc Supplies & Expenses
Street Materials
Insurance - Worker's Compensation
Total Operating
Total Storm Water Management
210 Contractual Services
Diggers Hotline
Sweetwater
Stormwater Repairs
Stormwater Permit (WDNR)
Phosphorous Consultants
Stormwater Permit Compliance
Stormwater Water Quality Collective
GIS Storm Sewer Updates
League - Stormwater group
Milwaukee River Wastershed Conservat
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
1,109
27,094
199
1,801
1,909
218
34,738
20
2,441
2,364
1,500
35,000
197
2,807
2,393
2,175
36,664
80
2,977
2,425
1,574
36,700
80
2,934
2,501
32,112
39,781
41,897
44,321
43,789
27,035
507
666
23,726
794
4,268
616
1,859
23,364
1,562
13,925
420
1,200
26,000
3,011
10,080
478
1,269
25,304
3,247
20,500
478
1,200
26,000
2,740
52,728
31,669
44,556
40,378
50,918
84,840
71,450
86,453
84,699
94,707
1,315
600
13,117
1,500
0
10,503
0
0
0
0
1,138
0
0
1,500
0
525
0
400
705
1,500
525
0
1,500
2,500
4,000
1,500
2,000
400
0
2,155
525
0
1,500
0
4,000
1,500
0
400
0
2,000
600
0
1,500
0
4,000
0
2,000
400
10,000
27,035
4,268
13,925
10,080
20,500
149
PUBLIC WORKS
BRIDGES AND DAMS
Department Purpose
To maintain the Village’s bridges and dams in a manner that is sustainable.
Department Descriptions
Bridges and Dams Program provides for the inspection and maintenance through minor repairs of Village facilities to
ensure uninterrupted service. The facilities include the following locations: Washington Street Bridge, Bridge Street
Bridge, Falls Road Bridge, Cedar Creek Road culvert, and Bridge Street dam.
2017 Budget Highlights
There are no notable changes in 2017.
Expenditures
Personnel
Operating
Capital Outlay
Total Expenditures
2014
Actual
918
685
0
1,603
2015
Actual
1,366
1,762
0
3,128
2016
Adopted
1,450
7,169
0
8,619
2016
Estimated
1,515
7,661
0
9,176
2017
Adopted
1,350
7,659
0
9,009
Areas of Emphasis: Ensure safe and adequate transportation.
Goal: To maintain the Village’s dams and bridges in a safe manner and in compliance with regulations.
Objective: 1. To inspect 100 percent of bridges on an annual basis and make any repairs necessary.
2. To informally inspect the dam twice per year.
3. To contract for dam inspection services twice every ten years in compliance with DNR requirements.
Measurements
Workload
Number of bridges inspected
Village dam inspection
DNR-required dam inspection
Effectiveness
Bridge Street dam compliant
with NR 333
Efficiency
Percent of bridges inspected
yearly
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
3
Yes
Yes
3
Yes
Yes
3
Yes
No
3
Yes
No
3
Yes
No
Yes
Yes
Yes
Yes
Yes
100%
100%
100%
100%
100%
150
PUBLIC WORKS
Bridges & Dams
100.534600
Account Number
Personnel
115 Part-time Wages
120 Labor Pool Allocations
127 Overtime
130 Social Security
131 Wisconsin Retirement
Total Personnel
210
225
370
515
Operating
Contractual Services
Utilities
Street Materials
Insurance - Worker's Compensation
Total Operating
Total Bridges & Dams
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
209
631
0
34
44
161
1,010
40
84
71
200
1,000
79
98
73
0
1,326
0
101
88
0
1,100
80
90
80
918
1,366
1,450
1,515
1,350
0
571
81
33
0
838
859
65
5,000
1,070
1,000
99
4,800
826
1,928
107
5,750
826
1,000
83
685
1,762
7,169
7,661
7,659
1,603
3,128
8,619
9,176
9,009
0
0
0
0
5,000
0
4,800
0
0
5,750
0
0
5,000
4,800
5,750
210 Contractual Services
Follow-up Scour Analysis
Repair Stone Pilasters
151
PUBLIC WORKS
EQUIPMENT REPAIR AND MAINTENANCE
Department Purpose
To maintain 86 major pieces of motorized equipment in a high degree of mechanical readiness as economically as
possible.
Department Descriptions
The Equipment Repair and Maintenance budget provides for the costs incurred to operate and maintain all equipment
for Public Works and Park and Recreation Departments through in-house staffing and contracted repair service.
Services include vehicular fleet maintenance, preventative maintenance, unscheduled repair and road service, and parts
inventory control.
2017 Budget Highlights
There are no notable changes in 2017.
Expenditures
Personnel
Operating
Capital Outlay
Total Expenditures
2014
Actual
112,505
162,996
1,748
277,249
2015
Actual
91,555
172,746
1,884
266,185
2016
Adopted
104,210
187,311
2,000
293,521
2016
Estimated
109,168
157,115
2,810
269,093
2017
Adopted
110,781
171,332
6,200
288,313
Areas of Emphasis: Ensure public facilities and equipment are adequate and maintained in a cost effective manner.
Goal: To keep all Public Works and Parks and Recreation equipment available for employee use in a cost effective
manner.
Objective: 1. Repair 95% of damaged equipment within one week of break down.
2. Provide preventive maintenance (PM) on all equipment per manufacturer specifications.
Measurements
Workload
Preventive maintenance
inspections performed
Effectiveness
Percent of equipment PM
performed during year
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
43
35
40
50
50
86%
70%
80%
100%
100%
152
PUBLIC WORKS
Equipment Repair & Maintenance
100.534700
Account Number
Personnel
115 Part-time Wages
120 Labor Pool Allocations
127 Overtime
130 Social Security
131 Wisconsin Retirement
Total Personnel
210
248
330
342
375
515
Operating
Contractual Services
Repairs & Maintenance
Training & Conferences
Fluids
Shop Supplies & Tools
Insurance - Worker's Compensation
Total Operating
Capital Outlay
810 New Equipment
815 Replacement Equipment
Total Capital Outlay
Total Equipment Repair & Maintenance
210 Contractual Services
Shop Maintenance
Parts Washer
Equipment Sub-Contracts
2014
Actual
2016
Adopted
2016
Estimated
2017
Adopted
249
97,864
763
6,793
6,836
0
80,501
117
5,458
5,479
200
90,668
197
6,966
6,179
4,117
91,450
223
7,328
6,050
5,455
91,504
159
7,430
6,233
112,505
91,555
104,210
109,168
110,781
22,308
59,962
195
74,954
2,448
3,129
5,497
104,030
15
55,568
2,896
4,740
16,328
84,700
15
74,708
4,000
7,560
15,060
79,524
15
51,807
2,556
8,153
16,685
84,700
15
60,000
3,000
6,932
162,996
172,746
187,311
157,115
171,332
0
1,748
0
1,884
0
2,000
810
2,000
4,200
2,000
1,748
1,884
2,000
2,810
6,200
277,249
266,185
293,521
269,093
288,313
0
1,039
21,269
0
653
4,844
5,448
880
10,000
5,148
1,219
8,693
5,405
1,280
10,000
22,308
5,497
16,328
15,060
16,685
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
425
385
0
0
0
0
0
0
1,700
980
1,150
370
0
0
0
810
4,200
1,748
1,884
2,000
2,000
2,000
1,748
1,884
2,000
2,000
2,000
810 New Equipment
Battery Charger
Universal Joint Press
Swing Arm Tire Changer
Battery/Electrical Tester
Highlift Transmission Jack
Axel Fuel Tank Stand
815 Replacement Equipment
Chainsaw / Blower
2015
Actual
153
PUBLIC WORKS
MUNICIPAL SERVICES FACILITY
Department Purpose
To maintain the 2010-constructed 65,000 square foot Municipal Services Facility in a sustainable fashion.
Department Descriptions
The Municipal Service Facility budget provides funding to maintain the office, shop, and storage facilities at 675 North
Green Bay Road, which houses the Public Works Department and the Parks and Recreation Department.
2017 Budget Highlights
There are no notable changes in 2017.
Expenditures
Personnel
Operating
Capital Outlay
Total Expenditures
2014
Actual
27,120
87,366
0
114,486
2015
Actual
15,972
71,377
0
87,349
2016
Adopted
20,251
84,245
1,881
106,377
2016
Estimated
18,413
86,126
2,000
106,539
2017
Adopted
19,336
90,998
0
110,334
Areas of Emphasis: Continue implementation of Sustainability Guide Plan.
Goal: To maintain the Municipal Services Facility in a manner to minimize the annual utility costs associated with
operating the building.
Objective: To reduce utility cost of the building.
Measurements
Workload
Amount of therms used
Utility Cost
2014
Actual
16,530
$47,500
2015
Actual
12,548
$41,236
154
2016
Adopted
17,750
$46,933
2016
Estimated
11,592
$42,953
2017
Adopted
11,500
$43,116
PUBLIC WORKS
Municipal Services Facility
100.534800
Account Number
Personnel
115 Part-time Wages
120 Labor Pool Allocations
127 Overtime
130 Social Security
131 Wisconsin Retirement
Total Personnel
210
220
225
248
319
322
330
349
515
Operating
Contractual Services
Communications
Utilities
Repairs & Maintenance
Misc Supplies & Expenses
Printing & Reproduction
Training & Conferences
Janitorial Supplies
Insurance - Worker's Compensation
Total Operating
2014
Actual
2016
Estimated
2017
Adopted
905
13,172
0
1,001
894
1,300
16,500
0
1,362
1,089
231
15,899
0
1,234
1,049
420
16,500
0
1,294
1,122
27,120
15,972
20,251
18,413
19,336
29,281
657
47,500
1,046
2,492
5,542
0
305
543
21,405
681
41,236
648
2,792
3,371
0
410
834
26,300
706
46,933
1,500
2,500
3,360
495
1,000
1,451
28,842
702
42,953
1,677
5,132
4,488
0
767
1,565
33,975
716
43,116
1,600
4,800
4,580
0
1,000
1,211
87,366
71,377
84,245
86,126
90,998
0
0
1,881
2,000
0
0
0
1,881
2,000
0
114,486
87,349
106,377
106,539
110,334
1,039
10,525
1,033
545
1,404
12,960
175
0
0
800
0
800
0
1,529
10,485
1,653
1,260
34
3,168
175
815
0
1,472
0
814
0
2,080
10,982
1,665
600
1,805
3,163
200
1,980
2,000
1,000
0
825
0
1,159
10,880
1,882
600
1,805
3,227
200
1,920
1,277
4,379
688
825
0
1,225
10,880
2,071
600
1,805
3,243
200
0
2,000
4,626
4,500
825
2,000
29,281
21,405
26,300
28,842
33,975
0
0
1,881
2,000
0
0
0
1,881
2,000
0
Total Capital Outlay
210 Contractual Services
Miscellaneous Services
Cleaning/Janitorial Service
Linen Supply
HVAC Repairs (Dampers)
Fire Extinguisher/Fire Alarm
Sanitation / Recycling
Crane Inspection
Sprinkler Inspection
Overhead Door Maintenance
Security System Maintenance
CO2 Alarm Inspections/Repairs
Fire Alam Inspections
Web Hosting
2016
Adopted
1,552
22,285
158
1,568
1,557
Capital Outlay
810 New Equipment
Total Municipal Services Facility
2015
Actual
810 New Equipment
Automatic AED with case and cabinet
155
PUBLIC WORKS
RECYCLING AND SANITATION
Department Purpose
To serve the public through the collection and disposal of recyclables, yard waste, and solid waste in a safe, cost
effective and environmentally responsible manner
Department Descriptions
Recycling and Sanitation Program oversees the contract with Advanced Disposal for recycling and sanitation for 1 - 4
family residences and small businesses, the Residential Yard Waste Site at 2266 Lakefield Road, and provides weekly
curbside pickup of brush during season.
2017 Budget Highlights
There are no notable changes in 2017.
Expenditures
Personnel
Operating
Capital Outlay
Total Expenditures
2014
Actual
61,668
525,426
0
587,094
2015
Actual
63,786
538,559
0
602,345
2016
Adopted
61,530
552,317
0
613,847
2016
Estimated
60,873
532,051
0
592,924
2017
Adopted
60,146
547,918
0
608,064
Areas of Emphasis: Continue implementation of Sustainability Guide Plan. Ensure stakeholders are well informed
and engaged on municipal matters.
Goal: To reduce landfill waste through recycling efforts and to provide cost effective means to the Village residents for
all recyclables and yard waste. To maintain eligibility of Wisconsin Recycling Grant by maintaining 25 percent material
recovery rate.
Objective: 1. To manage the contract with Advanced Disposal for curb side collection.
2. To educate and update the citizens on proper recycling practices.
3. To achieve a 30 percent material recovery rate by promoting and providing recycling services.
4. To provide a cost effective service for the disposal of yard waste.
Measurements
Workload
Curbside brush collections
Number of Residential Yard
Waste Site users
Number of public information
announcements
Effectiveness
Material recovery rate
Late collection complaints
Efficiency
Cost per collection per monthRecycling
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
2,174
1,172
2,345
1,220
2,000
1,200
2,220
1,180
2,000
1,200
7
4
4
2
4
31%
0
31%
1
30%
5
30%
5
30%
5
$2.63
$2.63
$2.63
$2.63
$2.64
Areas of Emphasis: Ensure quality public health and safety services. Ensure stakeholders are well informed and
engaged on municipal matters.
Goal: To provide garbage disposal to the residents and businesses of the Village of Grafton.
Objective: 1. To manage the contract with Advanced Disposal to provide the service required per the contract.
2. To provide dumpster service one day per week from Memorial Day to Labor Day so residents can
dispose of bulky items.
156
PUBLIC WORKS
Measurements
Workload
Number of dumpster days
Efficiency
Cost per stop per month
garbage
Effectiveness
Late collection complaints
RECYCLING AND SANITATION
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
13
14
14
14
14
$6.75
$6.75
$6.75
$6.75
$6.78
0
1
5
5
5
Areas of Emphasis: Continue to improve the quality of life.
Goal: To provide high quality services to the residents and businesses of the Village of Grafton.
Objective: To achieve an 80 percent or greater satisfaction (average, good or excellent) survey rating from citizens
who live in the Village of Grafton for garbage pick-up, recycling pick-up, residential yard waste site, brush
pick-up, and leaf pick-up.
Measurements
Effectiveness
Resident satisfaction rating garbage pick-up
Resident satisfaction rating recycling pick-up
Resident satisfaction rating Residential Yard Waste Site
Resident satisfaction rating brush pick-up
Resident satisfaction rating –
leaf pick-up
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
96%
96%
80%
96%
80%
94%
95%
80%
95%
80%
91%
94%
80%
94%
80%
97%
97%
80%
97%
80%
96%
95%
80%
95%
80%
157
PUBLIC WORKS
Recycling and Sanitation
100.536320
Account Number
Personnel
115 Part-time Wages
120 Labor Pool Allocations
127 Overtime
130 Social Security
131 Wisconsin Retirement
Total Personnel
210
225
319
393
515
Operating
Contractual Services
Utilities
Misc Supplies & Expenses
Uniform Allowance
Insurance - Worker's Compensation
Total Operating
Total Recycling
210 Contractual Services
Curbside Recycling Contract
Sanitation Collection Contract
Brush/Yard Waste Disposal
Oil Filters/Concrete/Tires
Fluorescent Tubes
Static IP Address/Cable
Security System Repairs
Dumpster Day
Dump Fill
Fire Extinguisher Maintenance
2014
Actual
2015
Actual
2016
Adopted
2016
Estimated
2017
Adopted
3,483
51,480
0
3,106
3,599
1,237
54,819
34
3,966
3,730
2,500
51,500
0
4,131
3,399
1,396
51,965
0
4,082
3,430
587
52,000
0
4,023
3,536
61,668
63,786
61,530
60,873
60,146
517,815
3,348
101
2,665
1,497
528,854
3,273
731
3,026
2,675
540,089
3,893
1,000
2,900
4,435
519,460
3,732
1,350
2,725
4,784
536,065
3,837
1,500
2,750
3,766
525,426
538,559
552,317
532,051
547,918
587,094
602,345
613,847
592,924
608,064
110,413
404,290
124
107
200
1,423
488
616
120
34
112,842
411,674
1,938
225
50
118,503
416,871
0
300
50
1,937
1,000
1,428
0
0
107,607
404,443
1,500
0
0
1,845
2,876
1,189
0
0
109,907
420,521
1,500
0
0
1,937
1,000
1,200
0
0
517,815
528,854
540,089
519,460
536,065
158
114
46
1,965