CGTPWD Regular Meeting
June 18, 2013
Draft until approved at the next CGTPWD Board Meeting
Curran Gardner Township Public Water District
Board of Trustees Regular Committee Meeting
June 18, 2013 7:00 p.m. – 10:37 p.m.
CGTPWD Administrative Office, 3384 Hazlett Road, Springfield, Illinois 62707
The following Trustees were present: Todd Folder, Bob Green, Carol Helmerichs, Jim Mitchell, Eric
Oschwald. & Diana Valois. Also present were Treasurer Scott Schuett and Temporary Secretary Brandi
McLaughlin.
Guests for this evening’s meeting included: Wayne Benanti, Rose Hammitt, Carolyn Spann, Don
Rogers, Vince and Fianna Ross, Gus McGlothlin, Lisa McGlothlin, Bob Dalton, Mary Folder, Joe Sicilia,
Dennis Dorr. Matt Michint, Kurt Saiaba, Brad Gubin, Shaela Dunne, Daniel Held, Kathy Schappaugh,
Chris Ruddock, Bob and Gina Swickard, John and Carolyn Hudec, Ron and Ruth Wright, Joe and Lynn
Richardson, & Kurt Taraba.
CALL TO ORDER
The June 18, 2013 meeting of the Curran Gardner Townships Public Water District (CGTPWD) was
called to order at 7:00 p.m. by Chairman Jim Mitchell, at the CGTPWD Administrative Office.
1.) Pledge of Allegiance
A.) Chairman opened the meeting with an Apology to the public for the lack of notice for cancelling
the June 11th Regular meeting.
2.) Secretary
A. Temporary Secretary Brandi McLaughlin began by requesting Approval of the May 4 th Regular
Meeting Minutes, submitted by prior Secretary Denise Brown. Trustee Mr. Green motioned for
Approval of the May 4th Regular Meeting Minutes if page 3, first paragraph would be reviewed
on the voice recorder, and verified that the “disgruntle” guest was Gus McGlothlin. A roll call
was made;
Mr. Todd Folder, Vice Chairman- nea
Mrs. Diana Valois, Trustee- yea
Mr. Robert Green, Trustee- yea
Mr. Eric Oschwald, Trustee- yea
Mrs. Carol Helmerichs, Trustee- yea
Mr. Jim Mitchell, Trustee- yea
Six yeas, one nea, and none present- The motion to Approve the May 4th Regular Meeting
Minutes if only page 3 was verified, passed.
B. The next request was to approve the May 28th Special Meeting Minutes. Mr. Green made the
first motion, Mr. Oschwald seconded that motion. A roll call was made.
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June 18, 2013
Mrs. Diana Valois, Trustee- yea
Mr. Robert Green, Trustee- yea
Mr. Eric Oschwald, Trustee- yea
Mrs. Carol Helmerichs, Trustee- yea
Mr. Todd Folder, Vice Chairman- yea
Mr. Jim Mitchell, Trustee- yea
Seven yeas, the motion to Approve the May 28th Special Meeting Minutes carried.
3.) Treasurer
A. Scott Schuett made a request to approve the May 2013 Budget Report. Carol Helmerichs
motioned for the approval and Diana Valois made the second. Mitchell then preceded
with all in favor say I all opposed say no. All trustees were in favor, the motion carried for
approving the May 2013 Treasurers Budget Report.
B. Treasurer Schuett then presented the Bills Report to the Board for the month of May, for
approval.
 Mr. Folder questioned line 32 & 35 on the Bill report. Mr. Schuett clarified that line
32 was for servicing regular maintenance on the air-conditioning system for the
Administrative building.
 He also clarified that line 35 was an annual fee paid out to the EPA for
acknowledgement that water test results pass to their standard.
 Chairman Mitchell asked all in favor to approve the bills say I, all opposed say no.
All trustees were in favor, the motion carried.
4.) Managers Report
A. Personnel: Brandi McLaughlin presented the Manager’s Report. She first provided an
update that the job position description for a new Secretary was submitted and published
with South County Publications week running 6/17/2013.
B. Field & Plant Activity: Ms. McLaughlin informed the Board that during the months of April
and May, all the districts hydrants had been flushed, with an estimated 2.6 million gallons
of water flushed. Brandi also informed the Board that Curran Gardner had been
reimbursed by Ameren for the water-main break claim that had been submitted in early
April.
C. Winch Lane- Phase II: Brandi had announced that Consulting Engineer, Max Middendorf
was unable to attend the nights Board meeting. She stated Mr. Middendorf had provided
her with information on the topics he was to report on. She said she was going to
highlight information from both the Manager & Engineer Report if they touched on the
same topic.
 Brandi first reported that landscaping restoration began during the beginning of
April, where several continuous rainy days followed.
 Ms. McLaughlin informed that customer complaints were documented, and
information was relayed to the project’s Contractor. She also reported that a
customer had complained, and may file a liability claim for Personal Vehicle
Damage.
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D.
E.
F.
G.
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 Brandi informed that road repairs associated with the project have been addressed.
She reported that Mr. Middendorf would be adding a change order to the project,
somewhere in the sum of $1,600 for asphalt repairs. These repairs were not
included in the covered expenses by the contractor. Max noted that he would have
a follow up on the change order for the July Meeting.
CWLP/LOAMI Project: Brandi informed that the District had received $53,124.17 as a
reimbursement from City Water Light & Power for the project. This was a partial payment
towards the boring expense of the project. Brandi added that CWLP had been invoiced
for the Linear Footage Curran Gardner had installed to date; 3800 LF at $2.01 per Linear
Foot.
Wesley Chapel Road Main Extension: Ms. McLaughlin informed the Board that the
customers previously interested in constructing a water main extension, where no longer
wanting the extension due to the amount of rain, and that there wells were now full.
Proposed Projects: Ms. McLaughlin moved on by informing the Board that there were
guests present seeking information on how the District could provide water to their
location along Spaulding Orchard Road.
 Brandi explained that this interest started by a request for water by a group of 3-4
land owners east of Reserve Boulevard and along Spaulding Orchard Road.
 She stated that a couple months ago she and previous Manager Mr. Hasara had
met with the landowners and discussed the possibilities for water service.
 The 3-4 landowners could tap off of CWLP water main at Reserve Boulevard and a
Master Meter expense would be incurred, or Curran Gardner could look into the
possibility of using the Master Meter associated with CWLP/LOAMI project, located
less than 2 miles away.
 Mr. Hasara had instructed Ms. McLaughlin to construct a survey in order to
determine the number of interested parties desiring public water service located
between the CWLP/LOAMI project Master Meter and east, to the initial 3-4
interested landowners.
 Ms. McLaughlin was also instructed by Mr.Hasara to provide a follow up to the
customers along Spaulding Orchard Road. A follow up letter determining the
number of interested customers & the cost related was provided to the interested
customers seeking water.
 Brandi referred to a handout showing a list of the landowners surveyed and the
potential customers interested. It was reported that about 10 individuals were
interested in water service between the CWLP/LOAMI Project Master Meter & the
initial 3-4 interested landowners.
 Brandi requested in consideration of the interested Spaulding Orchard customers
that the Board approve for MECO to create an Owner-Construct Project estimate
for the Material Cost of;
 CG Master Meter installed from the LOAMI Project  East towards Iron Gate.
 CG Master Meter installed from LOAMI Project  West towards Wagon Ford.
Guest Ruth Wright then introduced herself, her husband, the Hudec’s & the Swickard’s as
the initial group requesting water service.
CGTPWD Regular Meeting
June 18, 2013
 She explained that landowners along Spaulding Orchard Road had been
approached by CWLP land surveyors inquiring if anyone would be interested in
receiving CWLP water.
 Mrs. Wright had explained that Ryan from CWLP met with the group about a year
ago & had provided them with an Estimate or figure, to construct and provide them
water service. She added that they were also provided with a price Estimate a
couple years ago from CWLP for the same thing.
 Ruth described her situation as frustrating because for the past couple years, &
more recently the past few months CWLP had been communicating with the group
that they were going to receive water, and then one day out of no where CWLP
said sorry you now have to go through Curran Gardner. Mr. Wright informed the
Board it was at that time when they had met with Tim & Brandi.
H. Mr. Oschwald had inquired for a better description of location, as this was the first time
the Board was informed about the project. Mrs. Wright described the location as along
Spaulding Orchard Road, past Reserve Boulevard, but before Iron Gate Drive.
 Guest Chris Ruddock, residing at 4584 had introduced herself as a customer that
had been surveyed, and described her location as east of where the CWLP/LOAMI
Master Meter is & across the street from Savannah Pointe Sub-Division.
 She stated that a couple years ago she was told by CWLP that water main would
be installed and she would be able to tap into it.
 Chris continued saying that once she saw the construction, sometime over the past
few months, that she called into CWLP and she was told that plans had changed
and that CWLP could not provide water to them anymore.
 Mrs. Ruddock added that CWLP advised her that she would need to go through
Curran Gardner, and that she could no longer annex into the city because she
needed to deal with Curran Gardner now.
 She described a time when her water was sampled by someone who said they
were on behalf of Curran Gardner. Vice Chairman Folder questioned who and
when these surveyor’s came and if she had any contact information. Mrs. Ruddock
said it was a year or two ago, they came out, asked if they could test her water and
they mentioned that it was for a Grant Project.
 Mr. Folder expressed from his memory that Curran Gardner had not initiated testing
customers wells. He also expressed that there may have been miss
communication or exchange of information on Annexing into the City, he did not
think that the Intergovernmental Agreement Prohibited annexing into the City.
 Ms. McLaughlin added on the topic that landowners are not prohibited to annex,
but that the petitioning process to annex is a long process to complete on the
homeowners time.
 Ms. McLaughlin also explained that one step to a Grant Funded project is to prove
poor quality of water, within an area where the Low to Moderate Income (LMI) level
meets a certain criteria. Guest Wayne Benanti suggested that the surveyor was
probably related to the Springfield Township’s recently Grant Funded project.
Brandi explained that a different area within CG received these funds because
more requirements were met.
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I.
Chairman Mitchell stated that Curran Gardner needed to first finish the construction of the
contracted agreement with CWLP & LOAMI before any decisions on providing water were
made. Mr. Folder supported finishing the Intergovernmental Agreement with CWLP and
LOAMI. Mr. Oschwald added that Curran Gardner was currently constructing the project
with a completion time before the end of the year, and once we meet that timeline or hit
certain benchmarks we would be able to come back and visit with the customers on the
Master Meter and Water Main Extension. Mr. Oschwald suggested carrying the discussion
to next month and including Spaulding Orchard Road on the July agenda.
J. Springfield Technology Park: Ms. McLaughlin closed the Manager’s Report by informing
the Board of an e-mail that was sent by CWLP Engineer Steve Stewart.
 The e-mail covered the topic of “Technology Park” a proposed future sub division
near the Frito Lay.
 Steve Stewart asked how Curran Gardner would like to move forward with the
proposed sub division, so there would be a follow up report to give on July 3rds
Sangamon County Land Commission monthly meeting.
 Mr. Folder suggested that the chairman call a special meeting to discuss
Technology Park, when our Engineer is Present. Mr. Folder also suggested moving
item five in regards to the Drendel Property & the Old Jacksonville Road Nursing
Home services to the special meeting agenda as well.
5.) Engineer’s Report: Mr. Oschwald briefly discussed Max Middendorf’s comments regarding his
update on the Water Plant Assessment.
 Max had noted that the Chairman’s signature would be needed for the USDA
SF424 Pre-Application. Mr. Green motioned for the Approval of having the
Chairman sign the Pre-Application, Mr. Oschwald made the second. Mr. Mitchel
said all in favor say I, all opposed all opposed say no. All trustees were in favor,
the motion carried.
6.) Chairman’s and Committee’s Reports: Chairman Mitchell moved to the next topic, and asked if
Mr. Bob Dalton could present to the board the topic of Centennial Pointe Sub-Division.
A. Mr. Dalton presented the board with the preliminary plan map for the Centennial Pointe
sub-division depicting the number of lots for the development.
 He mentioned that he and previous Manager Tim Hasara had met with CWLP
Engineer Steve Stewart, Developer Corky Joyner, and CWLP Engineer Martin
Engineering about the development and how the phases & Master Meter Placement
could be figured out.
 Mr. Dalton summed up that the development was in 10-lot phases, and the first
phase included lots 1-5 & 49-53. He discussed the decision that CWLP would
serve all lots of the first phase, a Master Meter would be installed, and Curran
Gardner would serve a majority of the lots within the sub division.
 Robert Dalton suggested that the Board consult with Mr. Middendorf on what type
of future development and growth is proposed further east for the District.
 Curran Gardner’s closest main is along Lenhart Road. The cheaper solution for
providing water to this area was determined to be providing service through CWLP
water main.
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 Mr. Dalton informed the Board that the Master Meter would need to serve off, at
least a 10” line in order to meet construction fire flow capacity.
 Chairman Mitchell suggested that Curran Gardner consult with MECO Engineering
to decide on future growth, and if there are any options for loop lines to be
constructed and where.
 Trustee Mr. Oschwald suggested including this topic to the Meeting of the Whole.
Chairman Mitchell concurred.
B. Finance and Administration Committee: There was no report from this committee.
C. Operations and Planning Committee: Vice Chairman Folder reported on the Curran
Gardner Plant after taking a tour. Mr. Folder stated that he saw calcium deposits, and Iron
deposits on filters 3 & 4.
 Vice Chairman Folder also stated that more preventative maintenance needed to be
done on the plant. He referred to CG Employee Aaron Smith & said he had never
serviced any of the filter screens and is a seasoned employee.
 Folder then discussed a safety hazard that had been mentioned in previous
meetings. He reported that he didn’t want to undermine a safety hazard but that it
wasn’t as if the upper deck was going to fall.
 Mrs. Valois then pointed out the existing condition of the Electrical Box in the CG
plant. She reported that it would need complete replacement, it is currently very
brittle and that the cost amounts to about 1/3rd of the total cost of the estimate for
the new SCADA.
 Trustee Valois expressed the need to place this electrical component as a high
priority item that needs to be addressed and resolved. She also added and agreed
with Mr. Folder that maintenance definitely needs to be kept up on. She suggested
implementing a maintenance schedule.
D. Committee of the Whole: Mr. Mitchell reported that Mrs. Valois, Mr. Mitchell, Mr.
Middendorf, Mr. Folder, Mr. Held, and Ms. McLaughlin met at the South Sangamon Water
Commission plant facility. The members received a tour and brief course on how the
proposed SCADA system had operated.
 Mr. Folder thanked Dan Held for taking a weekend to show the Board Members the
plant.
7.) Guests: Chairman Mitchell opened the floor for any guests to speak.
A. Gus McGlothlin brought up the topic of prevailing wage. He wanted to know how the
District saves money with the use and without the use of paying prevailing wages.
 Chairman Mitchell described the funding of the North West Project, that it cost
$4,000 per customer and that was because Curran Gardner provided the Labor
free of charge, otherwise if contracted out it would have been unaffordable.
 Mr. McGlothlin asked again where the cost savings were and if it were bid out
what their differences would be. The Water District is obliged to FOIA requests.
B. Mr. Ross inquired on the number of Employees that Curran Gardner staffs.
 Treasurer Schuett responded that this particular question is asked monthly, and
an answer is provided. Discussion and difference of opinion were expressed on
this topic.
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
Mr. Schuett stated that Curran Gardner employs 3 Foreman working in the field,
full-time at an hourly rate, 2 part timers, and currently 2 salaried/year employees
but the Manager position makes 3 salaried employees. Scott explained in total 8
CG employees, & 10 if you included the two part-time positions hired for the
Board, the Secretary & Treasurer.
 Mr. Ross expressed his concern on filing the Secretary position, and inquired
where the current Temporary Secretary was completing her work. Brandi
McLaughlin stated, she was completing her work on her own time, and not during
Curran Gardner work hours.
 Vince Ross also expressed his concern for how the District was going to hire the
New Manager. His opinion was that the Board strays away from how the last
Manager was hired; being hired without a majority, having the option to sign a
contract, and only being dismissed as with a Majority of the Board’s vote. He
expressed how this should not happen.
 Mr. Ross also requested the jobs to be posted on the web site. Mr. Mitchell
informed Vince what Curran Gardner’s plans where for publishing the Job
Postings.
C. The next guest introduced himself as Kurt Taraba residing on Meadowbrook Road & as
Curran Gardner Customer since 1983.
 He stated this was his first meeting, and questioned if the Board had a Master
Plan. He stated it seemed there was a lack of communication amongst the
Board and the District.
 Mr. Saiaba wondered about the earlier statement, about having a plant for 47
years and not having any maintenance. He asked who was in charge and
stated that the District had tentacles serving water to areas & no one was taking
care of the infrastructure.
 The customer also mentioned a letter received in the mail around election time
that talked about hiring a Manager starting at $60,000, and getting a raise to
$89,000. He summed up his comments leaving questions of who is in charge,
what is the master plan, does everyone know what is going on, and who is
supervising.
E. Chairman Mitchell responded that CG is currently in the process of fixing the plant and the
first plan was to hire a good Manager to run operations and someone who is dedicated to
staying with the District.
F. The next guest introduced himself as Dennis Dorr, a customer residing on New Salem
Church Road. He wanted to address his concern on the articles printed in the newspaper
about the past election.
 He said it reflected poorly on the Board and the District. He suggested providing
more notice to the public.
 Mr. Door also requested for clarification on the public meeting rules and said
special meetings should only be called for emergencies.
 Chairman Mitchell responded with an apology.
G. Mr. Mitchell inquired to Assistant Manager Dan Held, on how the SSWC plant was.
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 Mr. Held responded saying there were some customer complaints with the quality
of water being served, & was described as cloudy or white. He explained that
Chatham initially had a Lime Softening system for treating their water, and when
they switched to Ionic Exchange, an egg shell like coating starting to come off the
existing Mains.
 He clarified that this is not harmful to the customers, it is only calcium, and that a
solution of adding a feeding chemical to the water will remove the residue and
make the water clear.
8.) Executive Session: Chairman Mitchell asked for a motion to move into Executive Session. Mr.
Oschwald made the Motion, Mr. Green made the second. Chairman Mitchell asked for a role
call. All were in favor. The June 18th Special Committee Meeting adjourned into Executive
Session.
 Mr. Green Made the move back into the June 18th Special Committee Meeting. Mr.
Oschwald made the second, the motion carried.
 Mr. Oschwald made a motion to keep the Executive Minutes Sealed for the
following Meetings: September 11, 2012; August 14, 2012; and June 14, 2011. Mr.
Green made the second, the motion carried.
9.) Old Business:
A. The report on the Springfield Metro Sanitary District was combined with the agenda’s
Hydrant Meter Usage topic. The report included going over the handout of Curran
Gardner’s policy for Sprinkler Meter Usage, or Deduct Meter usage.
B. Mr. Mitchell invited Pleasant Plains as customers, now that there where figures. The
figures amounted to about $82,000 for Pleasant Plains cost & $5,900 for individual
customer costs.
C. Mr. Middendorf’s notes reported on the Salisbury area. He included the requested
estimate that segregates the first 3,000 linear feet to Pleasant Plains. The Balance of the
pipe would extend to Deer Run, as two Owner Construct estimates for Materials only.
D. Mr. Dalton reported on the Mansion Estates Owner-Construct water main extension. He
reported that a boar had been installed along Mansion Road, but that no water main
materials have been paid for and the project is at a stand by.
10.) New Business: Brandi reported on Mr. Middendorf’s recommendation of AAC, as bid at
$92,500 for the CG SCADA system.
A. Mr. Green made a motion to sign the contract with AAC for the bid SCADA system. Mrs.
Helmerichs made the second and a roll call was made.
Mrs. Carol Helmerichs, Trustee- yea
Mr. Eric Oschwald, Trustee- yea
Mr. Robert Green, Trustee- yea
Mrs. Diana Valois, Trustee- yea
Mr. Todd Folder, Vice Chairman- present
Mr. Jim Mitchell, Trustee- yea
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Five yeas, no naes, and one present- The motion to sign the contract with AAC as bid at
$92,500 passed.
B. Mr. Mitchell moved to the topic of Well #6 Maintenance plan. Mr. Green made the first
motion to use Brotcke Well & Pump to complete the proposed well maintenance with a
cap at $19,700 for the service. Mrs. Helmrichs made the second. A roll call was made.
All trustees where in favor and the motion passed.
C. Mr. Folder presented the annual ordinance to be passed relating to Curran Gardner and
Prevailing Wage. Mr. Folder made the motion to approve that the District create
Ordinance # 68 relating to the District enforcing Prevailing Wages. Mrs. Valois made the
second. All in favor say I, all opposed say no, the motion carried.
D. It was discussed that the District needs to deem a Responsible Operator in Charge
(ROINC). It was stated that IEPA had been notified that the role was not assigned. It was
also mentioned that Kristen Potter at Prairie Analytical needed to be notified that Tim
Hasara was no longer with the District.
E. Mr. Oschwald motioned that the Board take into consideration hiring Vasconcelles as
Curran Gardner’s Consultant- Interim Manager, for 15-20 hours per week, at $75 per
hour, on a month to month baisis. Mrs. Helmrichs made the second. A roll call was
made.
Mrs. Carol Helmerichs, Trustee- yea
Mr. Eric Oschwald, Trustee- yea
Mr. Robert Green, Trustee- yea
Mrs. Diana Valois, Trustee- yea
Mr. Todd Folder, Vice Chairman- nea
Mr. Jim Mitchell, Trustee- yea
Five yeas, one nae, and none present- The motion to hire Vasconcelles as Interim Manager
carried.
11.) Mr. Green made the motion to Adjourn. Mrs. Helmerichs made the second. Meeting Adjourned.
Submitted by: Brandi McLaughlin- Temporary Secretary
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