INTERNATIONAL WELCOME BOOK
Dear colleague:
Welcome to MMCRI! We are delighted to have you join us and we look forward to learning more about
you, and introducing you to our community and culture. MMCRI is a diverse institute comprised of
scientists, laboratory staff, postdoctoral fellows, graduate students, interns, and administrate and operational
personnel, and we know that everyone will make you feel very welcome here.
This handbook contains information we hope will be helpful to you, including requirements of the program,
resources that benefit you, and responsibilities you have as a member of the MMCRI community. Please
note that this handbook and the policies it contains do not constitute an employment contract and are not
intended to create contractual obligations of any kind. It is meant as a tool, and we hope that you will read
through it carefully!
Should you have any questions about the contents of this handbook, please contact the International Office.
Warmest wishes for a wonderful stay in the United States!
Sincere Regards,
Liz Bergst,
Program Coordinator, MMCRI International Office
Responsible Officer, SEVIS
ABOUT MAINE
Maine is a state in the New England region of
the northeastern United States, bordered by
the Atlantic Ocean to the east and south;
New Hampshire to the west; and the
Canadian provinces of Quebec to the
northwest and New Brunswick to the
northeast. Maine is both the northernmost
and easternmost portion of New England. It
is known for its scenery—its jagged, mostly
rocky coastline, its low, rolling mountains, its
heavily forested interior, and picturesque
waterways—as well as for its seafood cuisine,
especially lobsters and clams.
For thousands of years, indigenous peoples
were the only inhabitants of the territory that
is now Maine. At the time of European
encounter, several Algonquian-speaking
peoples inhabited the area. The first
European settlement in Maine was by the
French in 1604 on Saint Croix Island, by
Pierre Dugua, Sieur de Mons. The first English settlement in Maine, the short-lived Popham Colony, was
established by the Plymouth Company in 1607. A number of English settlements were established along the
coast of Maine in the 1620s, although the rugged climate, deprivations, and conflict with the local peoples
caused many to fail over the years.
As Maine entered the 18th century, only a half dozen European settlements had survived. Patriot and
Loyalist forces contended for Maine's territory during the American Revolution and the War of 1812. Maine
was part of the Commonwealth of Massachusetts until 1820 when it voted to secede from Massachusetts.
On March 15, 1820, it was admitted to the Union as the 23rd state under the Missouri Compromise. Maine
is the 39th most extensive and the 41st most populous of the 50 United States. With respect to crime rates,
Maine is also often considered the safest state in the U.S.
ABOUT MAINE MEDICAL CENTER
Maine Medical Center is a nonprofit, private corporation governed by volunteer trustees from the
communities we serve. MMC serves as a community hospital for the people of greater Portland, Maine and
as the premier tertiary care center for northern New England. Maine Medical Center traces its beginnings to
the mid-nineteenth century. At that time, the only hospitals in the state were a marine hospital in Portland
and an insane asylum in Augusta. The Civil War had just ended, and the Great Fire of 1866 had destroyed
much of Portland. The economic, social, and scientific stimulus of the war, combined with the drive to
rebuild Portland, created an urgent need for a general hospital.
Maine General Hospital opened its doors in 1874, after five years of planning, fundraising, and
construction following its incorporation by the state legislature in 1868. The forty-bed facility served 114
patients during its first year.
The Maine Eye and Ear Infirmary opened in Portland in 1890 to provide eye and ear treatment to the
poor, and Children's Hospital opened in 1908, to provide free and comprehensive medical care to
Portland's children. These three institutions merged in 1951 to become Maine Medical Center.
A series of construction and renovation projects, including a $46 million expansion in 1984, has created
the present-day complex of more than a million square feet. Today Maine Medical Center is the largest
hospital in northern New England. And progress continues.
The hospital has 637 licensed beds, and provides comprehensive inpatient services in all medical specialties.
Centers of excellence are being developed in cancer care, heart care, children's services, and other areas,
building from existing excellence in multi-disciplinary services. MMC has a large and growing outpatient
component, providing day surgery, cardiac catheterization, laboratory services, rehabilitation services, and
some three dozen outpatient clinics. There are also preventive and consultation services, including the MMC
Diabetes Center, the AIDS Consultation Service, and the Center for Lipids and Cardiovascular Health.
MMCRI MISSION, VISION, GOALS, AND PRINCIPLES
Mission Statement
"To enhance the health of our population through excellence in research across the spectrum of the
biomedical and health sciences."
Our Vision
To achieve premier status as a research institute by working together effectively as researchers and clinicians
to advance scientific knowledge and clinical care.
Our Goals and Principles
As investigators, we are driven by curiosity and a passion for improving health care to conduct world-class
research, as fostered by a uniquely collaborative and collegial environment that emphasizes respect, trust and
personal growth.
As educators, we are committed to mentor and help train the next generation of investigators, physicians,
nurses and other health professionals.
As a community of scientists, clinicians, staff and administrators, we work together to promote an open, inclusive,
diverse and supportive workplace that stresses the value of the individual while celebrating the
accomplishments of the whole.
ABOUT MAINE MEDICAL CENTER RESEARCH INSTITUTE
The Maine Medical Center Research Institute supports and encourages a broad spectrum of research at
Maine Medical Center ranging from basic laboratory-based research through the translational research,
which works to apply basic discoveries to medical problems, to clinical research, which studies the direct
application of new drugs, devices and treatment protocols to patients, to health services research which
seeks to use research methods to help improve and evaluate health care delivery programs and new
technologies.
Successful medical research is a complex process requiring close collaboration of basic scientists, physicians,
epidemiologists and data analysts, state-of-the-art instruments, resources to protect the interest of patients
who volunteer to participate in clinical trials, and a strong commitment on the part of the Institution. All of
these elements are represented in the Maine Medical Center Research Institute. We have world-class
scientists working on the most advanced biomedical problems. We have been successful in bringing the
benefits of new discoveries to our patients and to the world, and we have an ongoing commitment to
continue to be one of the very best biomedical research communities.
RESEARCH CENTERS AND LOCATIONS
On-site Activities:
Research at MMC is carried out in a number of locations. We have over 150 personnel paid primarily by
research dollars, and numerous other researchers who are paid in part by research dollars. Our primary
research facility is located in Scarborough at 81 Research Drive. We have 17 basic science laboratories at
MMCRI, and about 145 staff members. The Director of Maine Medical Center Research Institute is Donald
St. Germain, M.D.
The Center for Molecular Medicine (CMM) was established in 1998 as the basic science research center
for the Maine Medical Center Research Institute (MMCRI). The primary research focus of CMM is built
around its two Centers of Biomedical Research Excellence (COBRE) in Vascular Biology and Stem and
Progenitor Cells. Other areas of research interest include cancer biology, bone disease, kidney disease, and
endocrine research. Work in the center is supported by Core facilities in protein, nucleic acid, and cellular
analysis as well as mouse transgenic and gene targeting services and small animal imaging. There are also
facilities to support translational projects that include clinical and translational research laboratory services
as well as a human tissue bank. CMM occupies approximately 30,000 ft2 within an 80,000ft2 research facility
that also houses clinical and translational researchers. Our Director of the Center for Molecular Medicine is
Robert Friesel, Ph.D. Dr. Friesel is also Director of the Vascular Biology. Don Wojchowski, Ph.D. is the
Director of the Stem Cell COBRE. All of the Principal Investigators in CMM are faculty members of the
Program in Cell, Molecular and Developmental Biology in the Sackler School of Graduate Biomedical
Sciences, Tufts University, as well as adjunct faculty in the Graduate School of Biomedical Sciences and
Engineering, which is a cooperative PhD program with the University of Maine, The Jackson Laboratory,
and four other research institutes within Maine.
The Vector Borne Disease Lab is dedicated to the control of emerging tick-borne diseases by
understanding the environmental interactions of ticks, hosts, and habitats, and to increasing public
awareness of the threat of Lyme disease through continued monitoring of the geography of risk. The
Director of the Vector Borne Disease Lab is Robert Smith, Ph.D.
The Center for Clinical and Translational Research (CCTR) is also located at our Scarborough
Facility, and staff members working in that area include Research Nurse Coordinators, who work with
patients, and Project Managers, who work with the business side of the clinical trials. The clinical and
translational research community at MMCRI is a closely-linked, multi-disciplinary scientific enterprise in
which basic, clinical and translational investigators plan and conduct studies as collaborators and scientific
colleagues. With the tripod of research, education and patient care as the center their our endeavor, they
work to forge the interdisciplinary divide between clinical, translational, and basic research. The CCTR is
comprised of the musculoskeletal basic science laboratory and the Clinical and Translational Research
Laboratory Services. Within the CCTR, a talented group of collaborative scientists under the leadership of
Dr. Clifford Rosen address questions that are at the cutting edge of translating basic discovery into
improved clinical patient outcomes. The CCTR mission is: 1) To tackle the major chronic diseases that are
the centerpiece of Maine Medical Center’s signature clinical and clinical research programs 2) To build and
support a centralized research infrastructure, and 3) To build and strengthen ties with the basic science
research being performed at MMCRI.
Clinical Trials Support Services (CTSS) at Maine Medical Center Research Institute is Directed by
Angela Gibbs, R.N. CTSS assists both new and experienced investigators with the review, preparation, and
conduction of industry sponsored and investigator initiated clinical research. To ensure success, study
feasibility, logistical considerations, budgetary review and negotiation, and financial management services are
offered.
The Scarborough Campus also houses Research Administration and Research Compliance. Research
Administration spearheads the smooth running of programs at the institute, including special events,
human resources related issues, payroll, marketing, website, education, the international office, and policies
and procedures.
The Office of Research Compliance is responsible for providing training and support to clinicians,
faculty and staff in regulatory requirements for scientific research. The Office of Research Compliance
seeks to promote and ensure the highest standards for research compliance throughout Maine Medical
Center. The Office of Research Compliance oversees and provides administrative and operational
support for many of Maine Medical Center's compliance oversight committees: Our Research
Compliance team ensures that research conducted at MMC meets and exceeds all requirements for
ethical conduct of research. MMCRI is accredited at the highest levels for both human subjects and
animal use. We were recently granted accreditation from the Association for the Accreditation of Human
Research Protection Programs (AAHRPP), which confirms that MMCRI has not only met but exceeded
federal requirements that safeguard research participants. The MMCRI Animal Facility houses mice
and has a full staff to ensure their care. MMCRI holds accreditation through the Association for
Assessment and Accreditation of Laboratory Animal Care (AAALAC). AAALAC accreditation is
granted after an extensive internal review followed by a comprehensive on-site assessment by AAALAC
evaluators.
Maine Medical Center's Institutional Review Board (MMC IRB) is a standing committee responsible for
protecting the rights and welfare of people who are subjects in research activities. The MMC Human
Research Participant Protection program and policies sets forth the IRB's basic operational procedures. All
research projects involving human subjects, regardless of the source of funding, require review and approval
by the MMC IRB prior to implementation. It is the role of the MMC IRB or its designee to determine if
research activity requires review, including those activities that may meet exemption criteria.
Our Grants and Contracts personnel handle the important work of assisting researchers with grants
submissions and with compliance relating to grants and contracts. The Grants and Contracts Office is
responsible for coordinating the internal institutional administrative review, processing and post-award
requirements for all:
• clinical study contract agreements with industry sponsors
• internal and external research grant application submissions
• development of post-award contracts and subcontracts
Research Operations personnel maintain our Scarborough facility and manage all of our incoming
deliveries and supplies and removal of used laboratory supplies.
MMCRI Information Services is our on-site team of Information Services experts who are here to
coordinate all of the computer, network, and audiovisual needs. The IS team is located in the offices near
the mailboxes at MMCRI.
Off-site Locations:
Center for Outcomes Research and Evaluation (CORE): The mission of CORE is to support the
mission of MMC and MMCRI and includes the following goals:

To plan, develop, and implement a program of epidemiological, observational, intervention,
outcomes, and evaluation research that can improve our understanding of health and illness, identify
better ways to deliver health care, and improve the health of the community;

To expand the research program as new opportunities and problems arise;

To educate medical students, residents, health care professionals, researchers, and the community
with respect to research methods, the development of grant applications and manuscripts, and
recent scientific findings;

To mentor new investigators, providing training and guidance in all phases of research;

To integrate investigators from different scientific backgrounds and to develop collaborative
research partnerships;

To provide consultation on research design and statistical issues; and

To communicate and disseminate research findings.
The Director of CORE is Paul Han, M.D., M.P.H.
Psychiatric Research: The Center for Psychiatric Research, part of Maine Medical Center Research
Institute and Spring Harbor Hospital, is a participant in mental health research projects, many of which
are unique not only in Maine, but also in the nation. The Director of the Center for Psychiatric Research
is Susan Santangelo, Sc.D.
MMC BioBank: Today there are many ways to study hereditary (genetic) material in human tissues. To
perform these studies, it is very important for research scientists to have normal and diseased tissue
samples available. Following most surgeries performed at Maine Medical Center, there is excess tissue that
would normally be discarded. With patients’ permission, a small portion of the surplus tissue from a
surgery is donated to research. Patients may also choose to donate a small blood sample. As in most other
academic centers, Maine Medical Center Research Institute (MMCRI) has a ‘banking’ facility that helps
research investigators obtain tissue samples for molecular genetics research. Banking tissue is critical to
advancing knowledge in the discipline of molecular genetics; this improves researchers’ understanding of
human disease, hopefully leading to better screening for early diagnosis and, ultimately, to the discovery
and development of new treatments. Banking staff also help provide tissue to other research investigators
and clinical trial groups in Maine and across the country. The Director of the MMC BioBank is Anne
Breggia, Ph.D.
MMCRI Core Facilities:
Bioinformatics
Cell Culture and Viral Vector Core
Clinical Research Support Services
Clinical and Translational Research Laboratory Services
Confocal Microscopy
FACS and ES Cell Core Histopathology
Magnetic Resonance Imaging
Microcomputed Tomography Services
Progenitor Cell Analysis Core
Protein and Nucleic Acid Analysis Core
Small Animal Imaging
BioBank
Transgenic and Gene Targeting
WHO’S WHO IN MY LAB?
When starting at a new job, it can be helpful to have an introduction to the kinds of jobs people hold in
your new workplace, what kinds of things they do in their jobs, and how each member of the team
contributes to the overall goals of the workplace.
The Director of Maine Medical Center Research Institute is Donald St. Germain, M.D. Our Director
of the Center for Molecular Medicine is Robert Friesel, Ph.D. Our Senior Director of Research
Administration is Rick McAllister.
In each laboratory we have various scientific staff members. All labs are run by a Principal Investigator or
“PI” for short. Labs may also have Staff Scientists, who work under the direction of the PI, and who may
write their own grants. Laboratory Assistants and Laboratory Associates conduct the important day to
day work and experiments in a laboratory under the instruction of the PI. Scientific Managers assist the
PI in managing the scientific and administrative operations of the lab. Technology Managers specialize in
the operation and maintenance of a particular piece of technology at MMCRI. Research Graduate
Students are individuals who are pursuing a Ph.D., either through the Tufts Sackler School, or through the
University of Maine Graduate School of Biomedical Science and Engineering. They are at MMCRI doing
their Ph.D. thesis work in a lab at MMCRI. Postdoctoral Research Fellows (or “postdocs”) have
completed their Ph.D. program and have opted to do additional training. A postdoctoral fellowship may last
up to five years, generally, and during this time these trainees gain additional skills and knowledge that will
help them in establishing their own independent laboratories, or preparing for other careers in science. Not
all labs will have all of these different staff members- it depends on the size and scientific needs of the lab.
PHYSICAL ADDRESSES OF RESEARCH LOCATIONS
MMCRI
81 Research Drive, Scarborough ME
Phone: (207) 396-8100
CORE & Psychiatric Research
509 Forest Avenue, Portland ME 04103
Phone: (207) 661-7611
MMC-Clinical Research and BioBank
22 Bramhall, Portland ME 04102
Phone: (207) 662-0111
FREQUENTLY ASKED QUESTIONS- EMPLOYEES ONLY
Training and requirements
Where can I complete
From MMC Intranet homepage, select “Education” from the left menu,
eLearning workbook for
click on “MMC eLearn” and then click on “New Employee Orientation
department specific training, eLearning Supplement”)
due one month from start
date?
How can I complete my
David Baker, Director of Operations, sets up a Departmental Safety
safety training requirements? Orientation every few weeks. Employee Support will contact you to let you
know the date of the safety training. You will also receive an In-Lab Safety
Orientation by the designated member of your lab if you are working in the
lab.
How should I report a
work-related Injury or
Illness procedure?
Contact your supervisor to report a work-related illness or injury. Make
sure to complete and submit a work injury report.
How do I report an
unscheduled absence, like a
sick day?
Call the MMCRI Sick Call line: 396-8344, and leave a message, including
the general nature of your illness, so that it can be reported to Employee
Health. ALSO, contact your supervisor to let them know you will be out.
How can I submit my
benefits enrollment forms?
Payroll and Benefits
Fax: 662-6093
Email: [email protected]
Where and when do I get
my paychecks?
Generally the first paycheck is a paper paycheck and subsequent checks
are directly deposited into your account after you’ve completed the direct
deposit form. Direct Deposit is mandatory. Paychecks are distributed by
1pm on each payday (every other Thursday). Pick up your paystub at the
front desk. If you would like to get a paperless paystub, send an email to
[email protected] and ask to go paperless.
OFFICE EQUIPMENT AT MMCRI
How do I send a fax?
Office Equipment
There are several fax machines located throughout the building. You can
ask your supervisor or Employee Support to help you locate which is
closest to your work space. Dial 9 to get an outside line. No need to dial 9
if you are faxing something to MMC.
Where can I make copies?
There are photocopiers located throughout the building. You can ask your
supervisor or Employee Support to help you locate which is closest to
your work space.
Where and how can I scan a
document?
There is a high speed scanner that is a function of the copier on the
second floor in the lobby at the top of the stairs. Hit the scanner button,
select email from the tabs on the touch screen, and then manually enter
your email address. If you plan to do a lot of scanning you can contact
MMCRI IS and they can add you to the frequent user list so you don’t
have to type in your address every time. The high speed scanner scans in
black and white. There is another scanner in the Admin II area that scans
in color.
How do I make a call within
MMCRI?
Dial the number as it is listed in the directory (7 digit dialing)
How do I make a call to
MMC?
Dial the number- no need to dial 9 first
How do I make a call to an
outside number?
Dial 9 and then the number you want to call
NUMBERS TO KNOW
Department/Division
Name
Phone number
MMCRI Front Desk
Main Number
Employee Support & International Office
Amy Barham, Operations Manager
Liz Bergst, Program Coordinator
Research Administration
Don St. Germain, Director of MMCRI and VP of Research for MMC
Rick McAllister, Director of Research Administration
Betsy Crocker- Events, Seminars, Web updates
Karen Holbrook- Admin for Rick & Don
Grants and Contracts
Michele Locker, Grants and Contracts Specialist (grants)
Office of Sponsored Research and Research Compliance
Emily Berg, Research Compliance Coordinator
Kelly Crowe, Research Compliance Coordinator
Pat Robinson, Research Education & Compliance Coordinator
Jan Trott, Director, Research Compliance Officer
Development Office
Main Number
Medical Education Office
Main Number
MMCRI Operations
David Baker, Director of Operations
Karen Corts
Claire Stull
Finance Office
396-8181
Lindsay Kay
Elena Odlin
Amanda Penfield
Joe Winschel
Graduate School of Biomedical Sciences (GSBS)
Tammy Crosby
David Neivandt, Ph.D.
MMCRI Information Services
Joe Fish, Manager of MMCRI IS
Mike Butt and Derek Nowek
Employee Support Resources
Human Resources
Ethics and Compliance Hotline
Mandy Rosenfeld, HR Partner
Liz Bergst, Employee Support
Amy Caron, Employee Support
MMC Benefits Office
Main Number
396-8236
396-8062
396-8078
396-8077
396-8238
396-8145
396-8130
396-8129
396-8130
396-8144
396-8268
396-8183
396-8242
396-8182
662-2669
662-7060
396-8102
396-8104
(207) 581-4654
207- 581-2803
396-8107
396-8193
662-2107
662-2107
662-6321
396-8145
396-8238
662-2310
ACRONYMS @ MMCRI
AAHRPP- Association for the Accreditation of Human Research Protection Programs
AALAAC- Association for Assessment and Accreditation of Laboratory Animal Care
CMM- Center for Molecular Medicine
COBRE- Center of Biomedical Research Excellence
CORE- Center for Outcomes Research and Evaluation
CTU- Clinical Trials Unit
ESCRO- Embryonic Stem Cell Research Oversight Committee
IACUC- Institutional Animal Care and Use Committee
IBC- Institutional Biosafety Committee
IRB- Institutional Review Board
IS- Information Services
MCCM- Maine Center for Cancer Medicine
MMCRI- Maine Medical Center Research Institute
MMC- Maine Medical Center
NCCCP- National Community Cancer Centers Program
NCS- National Children’s Study
NIH- National Institutes of Health
PIER- Portland Intervention and Early Referral (psychiatric research)
R01- Research Project Grant
RFA- Research Fellow Association
SRC- Scientific Review Committee
LIFE IN THE US, IN MAINE, AND SCARBOROUGH
ARRIVAL
Initial Expenses: You should plan to arrive with enough money to meet the substantial initial expenses of
your first weeks in the United States. Until you finalize your living arrangements, you should expect to
spend from $10 to $25 per day for meals at moderately priced restaurants and from $100 to $300 per night
for hotel, motel, or guest house accommodations. Advance lodging reservations are strongly recommended,
especially if you plan to arrive between May and September.
Transportation to Portland and Scarborough: Portland and Scarborough are accessible by cab from the
Portland International Jetport. The ride from the airport to MMCRI takes about 15 minutes and costs about
$20. If circumstances allow, every effort will be made to pick up foreign nationals from the airport if they
are arriving in the US directly from another country.
Spousal employment: Individuals in J-2 visa status may be given permission to work by U.S. Citizenship
and Immigration Services (USCIS). Those who wish to apply should consult the International Office.
Spouses and family members in B-2, F-2, or H-4, visa status are NOT permitted to work in the United
States.
BANKING
Most U.S. banks offer many different types of personal account services for checking and savings. You may
want to open an account in a U.S. bank before you arrive. Ask the bank in your country for information
about corresponding banks in the Scarborough, Maine area. If you wait to open an account until you arrive,
it could take two to four weeks before you have access to money deposited into an account by a foreign
check. It may be quicker to bring travelers' checks or to arrange a wire transfer to your new account.
Credit Cards: Credit cards such as Visa, Mastercard, and American Express are widely accepted in most
stores, including major supermarkets. Most car rental companies require a major credit card to rent a car. If
you currently have a credit card at home and would like to apply for one in the United States, you should
bring a letter of reference from your home bank regarding your credit history.
HOURS OF BUSINESS
Business offices are usually open from 8 or 9 am to 5 pm Monday through Friday. Employees take a lunch
break around 12:00 but offices usually remain open during that time. On the UIUC campus, most offices
are closed from 12:00 to 1:00 pm. Most stores open at 9 or 10 am and remain open until at least 5 pm,
Monday through Saturday. Many larger stores stay open until 9 or 10 pm and are open seven days per week.
Some supermarkets are open 24 hours, including holidays.
CHILD CARE AND SCHOOLS
Families must bring medical records for their children to prove they have been immunized. Maine requires
proof of immunization for children before they can enroll in school or participate in child care programs.
Like most other services in the Portland/Scarborough area, child care will probably cost more than you are
used to paying. It is difficult to report an average fee because programs vary.
Schooling for Children: To enroll their children in schools, families need to bring three things: (1) medical
records for their children to prove they have been immunized; (2) proof of address in Maine (a lease,
electricity bill, or telephone bill); and (3) the birth certificate or passport of the child.
School-age children are eligible to attend public schools at no cost in the town where you live. The school
year runs from September through June, although children may enter school any time during the school
year. Public school generally starts with kindergarten for children who are 5 years old (some systems accept
children at 4 3/4), and goes through about age 18. New residents should call the school department in the
city or town in which they live for information on registration. There are also a number of private area
schools which can be researched upon arrival.
FOOD AND DINING
Maine is known for many delicious foods. They are grown or made at different times of the year. Below is
a chart.
Product
Maple Syrup
Location
All of Maine
Blueberries
All of Maine
Strawberries
All of Maine
Raspberries
All of Maine
Apples
All of Maine
Potatoes
Northern Maine
Seafood
Coastal Maine
Saltwater Taffy
Coastal Maine
Honey
All of Maine
Uses
Syrups, creams, candies,
butters
Baked goods, jams, as is
Strawberry shortcake,
baked goods, jams, as is
Jam, baked goods, as is
Months
February/March
June-August
(September) peaks in
July
June and early July
July
Cider, pies, baked goods,
butter, as is
Salads, mashed, boiled,
fried, etc
Lobster, fish, shrimp,
mussels, scallops, clams,
etc
Candy
September/October
Flavored honey, candy,
baked goods
Year round
September
Year round
Year round
Dining in Maine:
Dining in Maine is a wonderful, diverse experience! In Portland, Maine there is at least one restaurant for
each of the following categories: American, BBQ, breakfast, Cajun, Caribbean, Chinese, Coffee/Pastries,
Continental, Deli, Diner, Eclectic, Family, Fast-food, French, German, Gourmet, Greek, Health, Ice Cream,
Indian, Indonesian, Italian, Japanese, Korean, Seafood, Mediterranean, Mexican, Middle Eastern, Nouvelle,
Pizza, Polish, Pub, Russian, Sandwiches, Seafood, Soup, South American, South Western, Southern,
Spanish, Steakhouse, Sushi, Thai, Theme-based, Vegetarian, and Vietnamese.
For a great website regarding food options in Portland, including reviews, visit
http://www.portlandfoodmap.com/ListView.html
Eating Out:
Breakfast/Brunch: When you go out for breakfast during the weekday it can be a quick meal. When you go
for breakfast/brunch on the weekend it may take more time, and is generally regarded as a relaxed, leisurely
activity. You have many choices for breakfast here in Maine but can basically be divided into two groups—
Eggs or Sweets
Eggs: they are prepared in many ways: over-easy, medium or hard, scrambled, poached, omelet, or boiled.
Usually we order eggs with a type of meat—ham, bacon or sausage. Depending of the quality of the
restaurant you are in there may also be steak or fish available. Also, we order our eggs with a side—typically
potatoes or fruit and almost always the plate will come with toast.
Sweets: there are many types of sweets but most of them are flour based. The options may include:
pancakes, crepes, waffles, and French toast. Some restaurants make their own muffins and donuts, which
are usually great if they are homemade. The pancakes, crepes, waffles and French toast are most always
eaten with maple syrup and butter. Sometimes they are offered with fruit toppings, which can also be
delicious.
Lunch: this meal is lighter than going out for breakfast and frequently consists of part of the following:
soup, salad, or sandwich. Here are some examples:
Soup
Chicken noodle
Minestrone
Cream of broccoli
French Onion
Vegetable
Clam Chowder
Chili
Salad
Tossed
Caesar
Cobb
Grilled Chicken
Oriental
Sandwich
Tuna
Turkey
Grilled chicken
Ham
Roast beef
Egg Salad
Cheese
Many people also eat “leftovers” for lunch, which is extra food from the evening meal the night before.
They bring them to work the next day or add new ingredients to make a new meal.
Dinner procedure is similar to lunch although you may have more courses than the one main course. You
may choose to start with an appetizer and then choose your main dish. The level of service for dinner
depends on how formal the restaurant is that you chose.
Eating at a Restaurant:
1. If you are going out to eat on a weekend, or on any night of the week during the summer, it is best
to call ahead and make a reservation. If you have not made a reservation you will need to wait for a
table after putting your name on the wait list.
2. Once you are seated take a look at your menu and at the specials.
3. The server will get your beverages while you decide what you want for your meal.
4. When the server comes back with your drinks it is now time to order if you have decided. If you
haven’t just ask for a few more minutes.
5. Once you order you wait.
6. Then the server will bring your order and ask if there is anything else you need. If everything is
satisfactory you can just say “all set”
7. The server will come by once more to see if there is anything else and if not will probably drop off
your check
8. This doesn’t mean you have to hurry and leave. Take your time, enjoy your meal and pay (including
a tip of 20% if the service was good) when you are ready.
9. If you do go out for a meal in a restaurant it is standard practice to include a tip of 15% of the bill,
minimum, or 20% of the bill if the service was good. It is frowned upon not to leave a tip- if you
have experienced unsatisfactory service the best practice it to ask to speak with a manager.
HEALTH INSURANCE
If you are a J-1 Exchange Visitor, you are required to have a health insurance policy protecting you and your
family in the event of illness or injury. If you are coming to the United States as a J-1 Exchange Visitor,
employed by MMC, you must sign up for MMC’s health insurance coverage for you and your family for the
duration of your stay. Maintaining adequate health insurance is a condition of J-1 visa status. All J-1
exchange visitors must maintain continuous medical insurance coverage for the duration of their program
that meets the following requirements: (1) $100,000 reimbursement per accident/illness, (2) $7,500 for
repatriation coverage, (3) $10,000 for medical evacuation coverage, and (4) a deductible not to exceed $500
per accident/illness. The insurance coverage must be provided by an insurance carrier that is rated within
the acceptable limits provided in the Federal regulations. MMCRI uses IMG for medical insurance for
exchange visitors who are not MMC employees, and exchange visitors must procure this insurance prior to
US arrival, for the duration of their stay in the US.
Medical Insurance Terminology:

Co-Pay: A fixed amount (for example, $15) you pay for a covered health care service, usually when
you get the service. The amount can vary by the type of covered health care service.

Deductible: The amount you owe for health care services your health insurance or plan covers
before your health insurance or plan begins to pay.

Exclusions: Health care services that your health insurance or plan doesn’t pay for or cover.

In Network/Out of Network: The facilities, providers and suppliers your health insurer or plan has
contracted with to provide health care services.

Out of Pocket: Your expenses for medical care that aren't reimbursed by insurance. Out-of-pocket
costs include deductibles, coinsurance, and copayments for covered services plus all costs for
services that aren't covered.

Premium: The amount that must be paid for your health insurance or plan. You and/or your
employer usually pay it monthly, quarterly or yearly.

Pre-Existing Condition: A health problem you had before the date that new health coverage starts.

Preauthorization: A decision by your health insurer or plan that a health care service, treatment plan,
prescription drug or durable medical equipment is medically necessary. Sometimes called prior
authorization, prior approval or precertification. Your health insurance or plan may require
preauthorization for certain services before you receive them, except in an emergency.
Preauthorization isn’t a promise your health insurance or plan will cover the cost.

Referral: A written order from your primary care doctor for you to see a specialist or get certain
medical services. In many Health Maintenance Organizations (HMOs), you need to get a referral
before you can get medical care from anyone except your primary care doctor. If you don’t get a
referral first, the plan may not pay for the services.
HOLIDAYS
Official Holidays are usually recognized throughout the U.S. On those days, schools, offices, banks, post
offices and most stores are closed. The others included here are for informational purposes.
New Year's Day (January 1) Official.
New Year's Eve, December 31, is more important to Americans than New Year's Day itself. Popular
activities on New Year's Day include watching televised parades and football games.
Martin Luther King, Jr.'s Birthday (Third Monday in January) Official.
Dr. Martin Luther King, Jr., a distinguished Black American, organized and led the civil rights movement in
the U.S. during the 1960s. He was awarded the Nobel Peace Prize in 1964. He was assassinated in 1968.
Ground Hog Day (February 2)
The groundhog is a small burrowing animal that hibernates during the winter months. Legend has it that he
emerges on February 2. If he sees his shadow he will return to his burrow and there will be six more weeks
of wintry weather. If he does not see his shadow, spring will come soon.
Valentine's Day February 14)
Named for St. Valentine. A lover's holiday which is celebrated by sending cards called valentines and giving
flowers or candy in heart-shaped boxes. Red and pink are traditional Valentine's Day colors.
Presidents’ Day (Third Monday in February) Official in many states
Commemorates George Washington's birthday (February 22) and Abraham Lincoln's birthday (February
12). George Washington was a general during the American Revolution and the first President of the U.S.
Abraham Lincoln was President during the Civil War, 1861-1865. He acted to free the slaves and bring the
seceded states back into the Union.
Saint Patrick's Day (March 17)
Saint Patrick is the patron saint of Ireland. This holiday was brought to American by Irish immigrants and
actually receives more attention in the U.S. than in Ireland. People--especially Americans of Irish heritage-celebrate this day by wearing something green and/or wearing jewelry, etc. in the shape of a shamrock leaf.
In the city of Chicago, which has a large Irish-American population, there is a large parade and the Chicago
River is dyed green for this day.
April Fool's Day (April 1)
As in many other countries, this day is marked by the custom of playing practical jokes on one's friends and
colleagues.
Patriot’s Day (Third Monday in April) Official in Maine, Massachusetts, and Wisconsin
A civic holiday commemorating the anniversary of the Battles of Lexington and Concord on April 19, 1775.
These were the first battles of the American Revolutionary War. It is observed on the third Monday in April
in Massachusetts and Maine (once part of Massachusetts), and is a public school observance day in
Wisconsin.
Passover (Eight days, usually in April)
The Jewish holiday of Passover commemorates the liberation of the ancient Hebrews from slavery in Egypt
in 1200 B.C. A highlight of the festival is the Seder, a ceremonial dinner attended by family and friends,
during which the memory of the exodus is recounted through readings, singing and the consumption of
symbolic foods. Unleavened bread or matzoh is eaten during this time.
Easter (One Sunday in spring)
A religious holiday on which Christians commemorate the resurrection of Christ. Many folk traditions are
now connected with Easter, including the decoration of brightly-colored eggs, egg hunts and giving baskets
of candy (from the Easter bunny) to children. Preceded by Good Friday.
Mother's Day (Second Sunday in May)
On this day, Americans honor their mothers by sending them flowers, buying small gifts and taking them
out to eat.
Father's Day (Third Sunday in June)
Fathers are honored on this day. Children give them cards and gifts.
Memorial Day (Last Monday in May) Official.
Memorial Day is dedicated to the memory of all Americans who died in wars. Many families visit graves
and decorate them with flowers, and the day is also marked with patriotic parades. This day is considered
the beginning of the summer season.
Independence Day/Fourth of July (July 4) Official.
This is the U.S. National Day. It commemorates the day the Declaration of Independence was signed in
Philadelphia in 1776. This holiday is celebrated all over the country with picnics, parades, political speeches,
and community get-togethers that culminate in fireworks displays.
Labor Day (First Monday in September) Official.
This holiday was established in recognition of the labor movement's contribution to the productivity of this
country. This day is the last holiday of the summer season and is celebrated with picnics and other outings.
Rosh Hashanah and Yom Kippur (3 days in September and October)
The holidays of Rosh Hashanah (New Year) and Yom Kippur (Day of Atonement) and the ten-day interval
between them comprise the most sacred period in the Jewish calendar. This period, known as the High
Holy Days, combines the welcoming of the New Year with reflective examination of one's life during the
past year. Rosh Hashanah is characterized by family feasts and sending New Year's greetings. Yom Kippur,
the holiest day in the Jewish year, is a time of fasting and prayer.
Columbus Day (Second Monday in October) Official in many states. Columbus reached the West Indies in
1492, and is popularly referred to as the explorer who “discovered” America, although the continent was
already populated by native Americans and had been visited by earlier seafarers. The holiday is observed by
Americans with parades and festivals. In the Northeast, the long weekend is the high point of the season
for viewing the brilliantly colored fall leaves.
Halloween (October 31)
This was originally a religious holiday--the day before All Soul's Day--but its religious character has been lost
in the U.S. and it is now celebrated mostly as a children's day. Traditions include carving out pumpkins with
funny faces as well as dressing in costumes and going around the neighborhood to receive treats of candy,
fruit and cookies. When they knock on the door, children say "trick or treat”. Adults often use the
occasion for costume parties. Colors of the holiday are orange and black and symbols include witches,
ghosts, broomsticks and black cats.
Veteran's Day (November 11) Official in many states
Originally established to commemorate Armistice Day of the First World War, the holiday was changed
after World War II to serve as an occasion to pay tribute to veterans of all wars. It is marked by parades,
speeches, and the laying of wreaths at military cemeteries and war memorials.
Thanksgiving Day (Fourth Thursday in November) Official.
In 1621 the Pilgrims of Plymouth Colony in Massachusetts prepared a feast which they shared with some
native Americans to give thanks for the bountiful harvest and their survival over the wilderness. It was
made an official holiday in 1863. Americans give thanks for the good life they enjoy by getting together
with family and friends to eat traditional foods such as turkey, cranberry sauce, sweet potatoes and pumpkin
pie. Children frequently dress as pilgrims and native Americans.
Hanukkah (late November or early December)
An eight-day Jewish holiday marking the rededication of the Temple. The "Festival of Lights" is celebrated
by exchanging gifts and lighting the candles of the menorah.
Christmas Day (December 25) Official.
Although religious in origin (commemorating the birth of Christ), Christmas is a holiday celebrated either in
a secular or religious way by almost everyone in the country. Family members travel great distances to be
together for this day on which gifts are exchanged and a traditional dinner is shared. Many houses are
decorated with Christmas trees, lights, candles and wreaths, and Santa Claus brings gifts for children.
Kwanzaa (Seven days beginning December 26)
An African-American holiday adapted from the traditional African "harvest of first crops". It is highlighted
by exchanging gifts, feasting, lighting candles and discussing special topics.
New Year's Eve (December 31)
People gather with friends and family for parties to "ring out the old and ring in the new," an expression
that reflects the old custom of ringing church bells to greet the new year.
HOUSING
Finding suitable housing will most likely be one of your first concerns. Newcomers without confirmed
housing may want to arrive two to four weeks before they begin working at MMCRI in order to locate
suitable accommodations. Individuals must make their own rental arrangements. Apartment listings become
outdated quickly so it is best to check local websites, such as the Portland Press Herald, or Craigslist, or
Apartments.com for updated listings.
MMCRI housing is limited and may not be available. Foreign nationals MAY have the option to stay at the
MMCRI house upon arrival in the US, if space in the house allows. Rent is $500 per month plus $10 per
month for utilities. The house features a common kitchen, living room, and dining room, clothes washer
and dryer, and separate restroom for men and women. The MMCRI house has one bedroom suitable for
couples, and all of the other rooms are single rooms. Foreign nationals bringing children with them are not
eligible to stay in the MMCRI house and must seek housing in another location appropriate for larger
families. There are several reasonably priced apartment complexes within 1-2 miles of the Institute.
Sharing an apartment with a roommate may help reduce expenses. The IO will assist you in sending out an
e-mail to the MMCRI population when seeking a roommate.
Housing costs vary widely depending on the neighborhood, the condition of the dwelling, and amenities
included. Do not rent a house or an apartment before you have seen it. Rent usually does not include costs
for heat, electricity, hot water, gas for cooking, telephone charges, parking fees, or furniture. Most
apartments are unfurnished, some do not have refrigerators, and few are air-conditioned. Always ask the
landlord or realtor to clarify what is included in the monthly rent.
Leases: A lease is a legal contract between landlord (property owner) and tenant (person renting). Do not
sign any lease until you have read it thoroughly and understand all of its provisions. Almost all property
owners require the tenant to sign a lease for one year, committing the tenant to 12 months' rent unless a
subtenant acceptable to the owner can be found. Leases usually start on the first of the month. The IO will
review your lease with you, if you wish. It is your responsibility to pay your rent on time. Pay your rent using
a check or money order, not cash. You must keep the property in a clean and safe condition, otherwise you
risk losing your security deposit. Landlords also have responsibilities to ensure that the apartment is in a
safe, clean, livable condition. If you have problems with your apartment it is a good idea to photograph the
contested areas of the apartment which are in disrepair. In addition, put all of your complaints in writing,
send your landlord a copy, and keep a copy of your complaints for your own files. If the problems are not
resolved, consider taking legal action.
Here are some key questions to ask any landlord when considering an apartment:
• How many minutes does it take to get to MMCRI walking? And driving?
• Is there a bus line close by?
• What type of apartment is it? A house? An apartment complex?
• How many bedrooms does it have?
• How much is the rent per month?
• Is a security deposit required?
• What type of lease is offered (monthly, 6 month, 9 month, year)?
• Are children allowed?
• Are pets allowed? Is an extra security deposit required for pets?
• What kind of heat is used (gas, electric, oil, etc.)?
• Who pays for utilities (heat, electric, water, etc.)?
• Is the apartment furnished or unfurnished?
• What type of flooring is there (carpet, hardwood, tile)?
• Is there a stove? Is there a refrigerator?
• Is there air conditioning? Are there laundry facilities?
• What type of parking is available (garage, off-street parking, on-street parking)?
• How soon will the apartment be available?
Rental Costs: Most owners require one month's rent in advance. You should be prepared to pay up to
three or four months' rent before occupying an apartment (first and last months in advance, a refundable
security deposit, and possibly a realtor's fee). Please arrive with sufficient funds (preferably in travelers'
checks, not cash) for these initial expenses. Rent for a one-bedroom apartment generally ranges from $750
to $1,000 per month or more depending on the condition and location of the unit. The cost of a twobedroom apartment varies anywhere from $1,000 to $1,700 per month or more. Single family homes range
from $1,000 to $1,500 per month or more. Furnished rooms, with or without cooking privileges, cost from
$500 to $700 per month or more. The estimated monthly cost to share an apartment with a roommate
ranges from $300 to $600 per month or more per person. Utilities, such as heat, hot water, gas, and
electricity, may range from $100 to $250 per month.
Utilities: The major utilities are telephone, electricity, and heat (electric, oil, or gas).
Telephone: The average cost for local telephone service ranges from $20 to $40 per month. Long distance
calls are billed separately. The cost to install a new telephone ranges from $20 to $75.
Electricity: The voltage used in the United States for small appliances is 110-V (60 cycles). If you bring
appliances which use 220-V to 240-V, you must use an adapter. Adapters are available for purchase;
however, they are expensive. Monthly electricity costs vary from $30 to $80 per month depending on
building size and usage.
Heat: If heat is not included in your rent you should expect to pay from $90 to $200 per month. To keep
fuel costs to a minimum, thermostats could be set to about 65º F during the day and 55º to 60º F at night or
when you are not at home during winter months.
Furniture and Household Items: A variety of used furniture is available in the area. The Goodwill and
The Salvation Army stores are a good place to buy used furniture. Craigslist (www.craigslist.com) is a
website where people can sell used furniture and is another good option.
LAUNDRY
Most apartment buildings have a clothes washer and dryer in the building. Most of these machines are coinoperated, meaning that you need to put coins in the machine in order to make it run. Most machines use
quarters. You can obtain rolls of quarters at the bank. Laundry detergent, fabric softener, and dryer sheets
are available at the grocery store, drug stores, and convenience stores.
CURRENCY
American currency is based on the decimal system with 100 cents (¢) to each dollar ($). Currency is issued
in coins or bills. The names and values of the coins are as follows:
Penny
Nickel
Dime
Quarter
Half-Dollar
Silver Dollar
(1 cent)
(5 cents)
(10 cents)
(25 cents)
(50 cents)
(100 cents)
the only copper-colored coin
larger than a penny
the smallest coin
larger than a nickel
larger than a quarter, rare
the largest coin, rare
Paper bills come in values of $1, $5, $10, $20, $50 and $100, etc.
POSTAL SERVICE
The United States Postal Service (USPS), also known as the Post Office and U.S. Mail, is an
independent agency of the United States federal government responsible for providing postal service in the
United States. The mail is delivered six days a week, Monday-Saturday. The closest post office to MMCRI is
the Scarborough Post Office, at 31 Gorham Rd. They are open Monday-Friday from 8:30 a.m.-5:00 p.m., on
Saturday from 9:00 a.m.-12:00 p.m. and closed on Sunday. You may also purchase postage for letters and
small packages at the front desk at MMCRI.
LIBRARIES
The closest public library is the Scarborough Public Library, located at 48 Gorham Rd. To obtain a library
card, go to the library and bring a photo ID and something to show your address in Scarborough (either
your home address in Scarborough, or your MMCRI business card that shows your MMCRI address).
Library Hours:
Monday..............10:00 to 5:00
Tuesday.............10:00 to 8:00
Wednesday.......10:00 to 8:00
Thursday............10:00 to 8:00
Friday..................10:00 to 5:00
Saturday.............10:00 to 5:00 (10:00 to 2:00pm July through Labor Day)
Sunday.................1:00 to 5:00 (Closed Sunday July through Labor Day)
MMC also has an extensive medical and research library.
SHOPPING
There are many types of stores in the greater Portland area. Some stores are "specialty" stores meaning that
they only sell a certain type of merchandise such as shoes, clothing, food, furniture, etc. Department stores
(Sears, Macy’s) or discount stores (Walmart, Target) carry a variety of merchandise. Prices marked on most
merchandise are fixed--you cannot bargain for a lower price. Bargaining is common, however, for larger
purchases such as automobiles and stereo equipment.
Types of Stores:
Supermarkets (also called grocery stores) are large stores where you can buy almost any food (meats,
vegetables, fruit, baked goods, milk, cheese), cleaning supplies, paper goods, toothpaste, shampoo, etc.
They are frequently combined with a drugstore and, therefore, also have a pharmacy. Supermarkets in this
area include Hannaford, Shaw’s, and Market Basket. The Wal-Mart and Target stores also have grocery
sections.
There are several oriental and international food stores in Portland, as well as "health food" stores,
meat and fish specialty stores and bakeries. Lois’ Natural Foods is located a half a mile from MMCRI, south
on Route 1. Fresh fruit and vegetables can be purchased during the summer at the weekly Farmer's Markets
in Portland, Scarborough, South Portland, and Cape Elizabeth. There are many places in the countryside
around Scarborough where you can buy and in some cases pick your own fresh produce.
Convenience stores are smaller and have a more limited selection of items. Prices are usually higher
than at larger supermarkets. Some of the convenience stores in this area are 7-11, Cumberland Farms, and
Irving. Many convenience stores are connected to gas stations.
Drugstores sell a variety of items such as cosmetics, candy, magazines, film, cleaning and personal
hygiene products. Drugstore pharmacies can fill your drug prescriptions written by a doctor. Drugstores in
this area include Walgreens, CVS, and Rite Aid.
Hardware stores specialize in home repair items but often carry a wide variety of household items and
gifts. True Value has smaller stores in a number of locations, and there is also a Home Depot and a Lowe’s
nearby.
Shopping Malls:
The Maine Mall is the nearest shopping mall with a large number of retailers, including Bon Ton,
Macy’s, JC Penny, Gap, J Crew, Coldwater Creek, Forever 21, H & M, Express, Ann Taylor Loft, Old Navy,
Pottery Barn, Best Buy, Sports Authority, Abercrombir & Fitch, Banana Republic, The Body Shop,
Brookstone, and Eddie Bauer, as well as restaurants, jewelry stores, and salons.
Outlet Shopping:
Maine is home to two nationally known outlet shopping centers: Freeport and Kittery. These outlet
centers are stand-alone stores like Tommy Hilfiger, Gap, and Dansk, that carry deeply discounted items
from famous brands. Most of the prices for goods at the outlets are 25-75% less than in full price stores.
Used Items:
Garage sales are held by private individuals. They are very popular and an acceptable way to buy
and sell items. People sell used clothing and household supplies at these sales, and you can often find good
quality items at low prices.
WEIGHTS AND MEASURES
The United States is moving very slowly toward adopting the metric system. Few Americans, however,
speak of weights and measures in metric terms.
Temperatures
Fahrenheit
32
41
50
68
86
95
104
212
Centigrade
freezing
boiling
0
5
10
20
30
35
40
100
To change Centigrade (C) to Fahrenheit (F), multiply the C reading by 9/5 and add 32 to that amount. To
change F to C, subtract 32 and multiply by 5/9.
Weights
1 ounce (1 oz.)= 28.35 grams
16 ounces = 1 pound (1 lb.) = 453.59 grams
2,000 lbs. = 1 ton = 907.18 kilograms
1 gram (1 g.) = .035 ounces
1 kilogram (1 kg.) = 2.2 lbs.
To change kilograms to pounds, multiply by 2.2 pounds
Distances
1 inch (1 in. or 1") = 2.54 centimeters
12 in. = 1 foot (1 ft. or 1') = 30.48 centimeters
36 in. = 3 ft. = 1 yard (1 yd) = 91.44 centimeters
5,280 ft = 1 mile (1 mi.) = 1.609 kilometers
100 mi. = 160 kilometers
1 centimeter (1 cm.) = 9.39 inches
1 meter (1 m.) = 1.09 yds. (3.28 ft. or 39.4 in.)
To change kilometers to miles, multiply by .62.
Area
1 acre (4,840 square yards) = .405 hectares
1 square mile (640 acres) = 2590 square kilometers
1 hectare (1 ha.) = 2,471 acres
Volume
1cup (1 C.)= 8 ounces (8 oz.) = .237 liters
1 pint (1 pt.) = 2 C. = .473 liters
1 quart (1 qt.) = 2 pts. = .946 liters
1 gallon (1 gal.) = 4 qts. = 3.785 liters
1 liter (1 l.) = 1.0567 qts.
To change liters to gallons, multiply by .264 or 1/4.
SAFETY
Keep your apartment/house locked at all times even when you are there. Lock your car, even when you are
in it.
Always look through the peephole of your house or apartment door and fasten the safety chain before
opening the door for a stranger.
Bring any potential security problems, such as broken locks, burnt out lights, and outside doors left
unlocked, to the attention of your landlord or housing director.
Ask service people (telephone or electric company workers, police, etc.) for proper identification when they
ask to enter your apartment/house.
Photocopy the identity page(s), all visa pages, and Form I-94 in your passport and keep them in a place
separate from your passport. These copies are very helpful in replacing a lost or stolen passport.
Do not carry all your money or traveler's checks with you wherever you go.
Do not hitchhike, ever.
Walk on well-lit streets at night, where other people are walking. Avoid dark alleyways. It is best to walk
with other people, when possible.
Scan the area ahead, around, and behind you whenever you are walking on the street. Change direction,
cross the street, or enter a busy building if you get the feeling that someone near you might be a problem.
Keep your wallet, backpack, and pocketbook with you at all times. Do not leave these possessions
unattended even for short periods of time.
Do not resist a robber if you are confronted
TAXES
You should be aware that taxes may be deducted from salaries, stipends, and fellowships. Your available
income after taxes may be lower than anticipated. The amount withheld from your paycheck is dependent
upon your tax status which, in turn, is determined by your visa classification and the amount of time you
have been in the United States. H-1B and J-2 visa holders (with work permission) are also subject to a nonrefundable social security tax.
Please keep in mind that many tax treaties exist between the United States and other countries which may
exempt you from paying income tax in the United States for the first 2 years of employment. Information
about treaties and income tax requirements can be obtained from the U.S. Consulate in your country and
the IO Office.
The tax year runs from January 1 to December 31. Most international scholars and spouses, whether or not
they receive income from U.S. sources, are required to complete appropriate tax forms by a particular
deadline. Please keep records of your income and spending to substantiate later claims on your tax returns,
and keep copies of your income tax forms. Because of legal restrictions on our capacity to advise you about
tax liabilities, the IO staff is not able to answer questions regarding your individual tax situation.
Various companies exist to help you prepare your taxes: H & R Block, and Jackson Hewitt are two examples
of companies that prepare taxes, Turbo Tax is an online tax preparation program you can use to do your
taxes yourself, and Sprintax (https://www.sprintax.com/what-we-do.html) is a company that specializes in
preparing taxes for foreign nationals. MMCRI does not specifically endorse any of these organizationsthese are just a few resources you can look into.
TELEPHONE SYSTEM
The telephone system in the U.S. is composed of many privately-owned but cooperating companies. The
system is effective, and many Americans rely on telephone communications as the fastest and most effective
way of arranging appointments, finding travel and business information, reserving hotel rooms, making
travel reservations, buying theatre tickets, and even shopping for items one might want without leaving
home. Almost all Americans have telephones in their homes, and many now have them in their cars as well.
Telephone Numbers
Telephone numbers in the U.S. contain ten digits--a three-digit area code (usually written in
parentheses), a three-digit number for the local exchange, and a four-digit number for the individual
subscriber. For example, the number at IFSA is (217) 333-8225: 217 (area code), 333 (local exchange),
8225 (subscriber number).
Local Calls
Most telephones in the United States are operated by the dial system. To place a local call, you need
only dial the seven-digit number of the party you are calling. The area code is not necessary. To call from
one campus telephone to another, you only need to dial the last five digits (to call IFSA, for example, dial 38225). To call from campus to a local number outside of campus, dial "9" plus the 7-digit number. Most
rotary dial phones have been replaced by what are called "touch tone" (push-button) phones.
Long Distance Calls
Within Your Area Code
When calling to a city within your area code which is not considered local, you just dial the seven
digit number. Another way to know which "exchanges" in your area code are considered local, is to check a
local phone book. A list of local exchanges appears in every phone book. Non-local calls are more
expensive than local calls, even if they are within the same area code.
Outside Your Area Code
When dialing a distance telephone number outside your area code, dial the 3 digit "area code", plus
the seven-digit local phone number. Under the system, the U.S. is divided into many small regions or areas,
each reached by an area code that must be dialed when calling from outside that particular "area". When
dialing direct you first dial "1" then the full 10-digit phone number. For example, if you were in Virginia
and needed to call IFSA you would dial: 1-217-333-8225.
If you do not know the correct area code for the region you wish to call, turn to the front of a
telephone directory or call the operator by dialing "0" ("9-0" if you are on campus).
More About Long Distance Phone Calls
When calling long distance, it is least expensive if you dial direct without using an operator. All
numbers in the U.S. can be dialed directly and many overseas calls can also be dialed directly. The
telephone directory has a list of international country and city codes.
If you need assistance from the operator, dial "0". He or she will be able to give you the
area/international code for the city/country you wish to call if they are not listed in your local phone
directory. An operator can assist you in placing a "person-to-person" call, a "collect" call, "calling-card call"
or credit your phone bill for an incorrectly dialed number. In some cases, you will need an operator in order
to place an international call.
It is also useful to remember that you can save about 35% of the cost if you dial long distance calls
after 5:00 p.m. and 60% if you call between 11:00 a.m. and 8:00 p.m. all day on Saturday and until 5:00 p.m.
on Sundays or holidays. Some businesses and most airlines in the U.S. have "800" as an area code. Such
numbers can be dialed without charge to the caller from anywhere in the U.S.
Collect Calls
When you make a collect call it means that the person you are calling with pay for the call. These
calls can be made by first dialing "0", then the area code, and the local telephone number. Either an
operator will answer, or you will hear a recorded message, which will give you instructions. At some point
you will have to give your name and the person you are calling will be asked if he/she will accept the charge.
Calling from a Phone Booth
Coin-operated public telephones can be found along streets, in railroad and bus stations, airports,
hotels, restaurants, drugstores, department stores and most government and office buildings. Directions
can be found on the telephone or inside the booth
If You Don't Know a Phone Number or Area Code
If you do not know a phone number or area code you can either look for it in the telephone
directory ("phone book") or you can call DIRECTORY ASSISTANCE.
The white pages of telephone directories usually list individual people or families in alphabetical
order by their last (family) names. The "Yellow Pages" list businesses, stores, industries and individuals
alphabetically according to their category of service, such as "Laundromats," "TV Equipment", "Dentists",
etc. Directories give addresses as well as phone numbers. A directory should be provided to you when you
establish your telephone service.
If a directory is not available, you can obtain a phone number by calling "Directory Assistance", also
called "Information" . For a local number dial "555-1212" ("9-555-1212" on campus). For a long-distance
number dial 1 + area code + 555-1212. The operator will normally answer by saying "Operator. What
city?" There is usually a small charge for these calls.
TIME ZONES
The continental U.S is divided into four time zones. Eastern Standard Time is five hours earlier than
Greenwich Mean Time. Illinois is on Central Standard Time--one hour earlier than Eastern Standard. Most
states change to Daylight Saving Time during the summer months. This means that clocks are advanced
one hour on a given date in April and restored to standard time in October. Arrival and departure times of
planes and trains are usually given in the current time of the arrival or departure point. Your telephone
directory has a map of the U.S. time zones.
THINGS TO DO IN SOUTHERN MAINE
Maine is a beautiful state, with wonderful beaches (ex. Old Orchard Beach, Pine Point Beach, Crescent
Beach), and beautiful Lighthouses ( ex. Bug Light, Portland Headlight, Two Lights) Fort Williams is
a site in Cape Elizabeth not to be missed! You can go check out the Old Port for fantastic food, shopping,
and galleries, or go to Merrill Auditorium for music, opera, or dance performances. Art lovers will enjoy
the Portland Museum of Art. If you like sports, check out the Portland Sea Dogs Baseball, Portland
Pirates Hockey, and Maine Red Claws Basketball. For the kids, you may like to try some of our local
Amusement Parks such as Aquaboggan, Funtown/Splashtown, or York’s Wild Animal Kingdom, or
visit the Children’s Museum of Maine.
TRANSPORTATION
Local Transportation Options
 Local Public Transportation: ZOOM Bus
o Portland, South Portland, Scarborough, Old Orchard Beach, Saco, Biddeford
o http://www.shuttlebus-zoom.com/portland.html
 Train: Amtrak has a station in Portland
 Regional Bus: Concord Trailways has a Bus that runs north and south
 Airport: Portland International Jetport, Boston Logan International Airport
 Car Rental: Available at the airport
 Bicycling: an excellent option for the warm weather months
Obtaining a Maine Driver’s License
You must have a valid driver's license to drive a car in the United States. According to Maine state law, all
residents who will drive must obtain a Maine driver's license. The Maine Bureau of Motor Vehicles website
provides complete details. Below please find a brief overview.
Individuals are encouraged to obtain an international driver’s license before entering the U.S. However, in
practice, police do not always recognize a license from another country. Therefore, all drivers are urged to
apply for a Maine driver's license upon arrival, particularly those who anticipate a stay beyond one year.
(http://www.maine.gov/sos/bmv/licenses/getlicense.html)
If you plan to purchase a car, insurance companies usually require a Maine driver's license. If you have a
Maine driver's license and you move, you must notify the DMV within 30 days of the move. A Maine
driver's license or a Maine ID is the most commonly requested form of identification for writing checks,
entering bars, etc. Please do not drink alcohol and drive. It is unsafe and against the law.
International License Conversions:
People converting licenses from other countries must take a full examination - written and driving (see
above).
Those without a driver's license will find a Maine ID extremely useful. Identification is required for many
common transactions. It is also required to purchase wine, beer, or alcohol, or to enter bars or nightclubs
serving alcohol (the minimum age is 21). While a passport can typically be used, it is not always accepted and
can easily be lost or stolen. It is possible to obtain a Maine ID (not valid for driving purposes) from the
BMV. Although it is not a driver's license, the Maine ID is recognized as a valid form of photo
identification. You will need to present the same types of identification as for a driver's license (see above),
complete an application, and pay a fee. Consult the http://www.maine.gov/sos/bmv/licenses/idcard.html
for more information. Visitors in B-1/B-2 status are not eligible for a Maine ID.
Buying a car:
Owning a car in Maine is expensive. Car-related expenses over time may exceed the price you actually pay
for the car. If you buy a car, you will have to purchase car insurance, register your car in Maine, and have
your car inspected. Before buying a used car, have a mechanic examine the car. Maine does have a Lemon
Law ("Buyer's Right to Return Law") which allows the buyer of a used car to return it for a full refund under
certain conditions. Be sure the car you want to buy has a "title" (certificate of ownership). To legally transfer
ownership of the car over to you, the previous owner must sign the title and give it to you.
Another option that has been brought to our attention is leasing or renting a car through a company called
International Auto Source http://www.intlauto.com/#programs which offers options for financing,
purchasing and leasing without a local credit history and worldwide car rental. Expats can start the
process to finance, purchase, or lease a vehicle without a Social Security Number. **MMCRI is not officially
endorsing this organization, rather, we are passing along the information about the service.**
Insurance
Maine law requires that all cars have insurance. Therefore, you will need to purchase car insurance. Your
insurance company will be able to tell you the current minimum requirements for car insurance in Maine.
The price of car insurance is influenced by many factors, including the age of your car, how many years you
have been driving, your place of residence, and the type of coverage requested. The average annual cost of
insuring a car in Maine ranges from $800 to $1500. To purchase insurance contact an insurance agency.
Popular options are AAA Insurance, Geico, Progressive, and State Farm.
Registering Your Vehicle
If you buy a car, you must register it. Visit the Maine Bureau of Motor Vehicles for instructions on how to
register your vehicle: http://www.maine.gov/sos/bmv/registration/reginfo.htm#passengerdealer
Inspection
Cars in Maine must be inspected on an annual basis. A sticker will be placed on your windshield to remind
you of when your inspection is due.
Renting a car:
Car rentals are available at the Portland International Airport. You will need a driver's license and a major
credit card. In addition, some companies require the driver to be over 25 years of age. Prices vary between
companies. Some companies charge only a daily fee while others charge per day and for each mile driven.
Seat Belts and Car Seats:
All passengers in cars in Maine MUST wear a seatbelt. Failure to do so can result in tickets and fines. All
babies and children under the age of 4 years must ride in an approved safety seat (also called a car seat).
Children who are 4 or 5 years old must either use a safety seat or a seat belt. All drivers and anyone 6 years
old or older who is riding in the front seat must wear a seat belt. NOTE: Children under 12 should not sit
in the front seat if your car contains a passenger-side air bag.
These rules are federal law. Please use safety seats and seat belts as required for your children at all times.
Never hold a child on your lap in the car. Do not take a baby out of a car seat while the car is in motion,
even if he is crying. An unprotected child can be seriously injured in an accident, even if you are driving
very slowly. Safety seats may be purchased at many places in Portland such as Wal-Mart, Target, and Babies
R Us.
WEATHER AND CLIMATE
In Maine there are four seasons—winter, spring, summer and fall. Weather can change dramatically in each
of these seasons.
Winter: typically winter can start from November and last until the end of March. Maine gets quite a bit of
snow, from a few inches a storm, to a few feet. In 2008, we had over 100 inches of snow over the season.
Sometimes it can even snow into April. It can get rather dreary so it’s important to participate in some
winter activities to help pass the time (see sports in Maine for ideas)…Temperatures also have quite a range.
They can start anywhere from the highs of single digits to low 30s (Fahrenheit) and get can as cold as -20 F
(and sometimes colder) in the heart of the winter for nighttime temperatures. (see clothing for
recommendations of what to wear in the winter) During the winter the roads are quite treacherous because
of ice and snow.
Spring: typically Spring is a short season in Maine. It usually starts at the middle to the end of April and is
over by the end of May. We thaw out rather quickly and everyone and everything blooms in a short amount
of time. It gets rather rainy in the spring. Temperatures can range anywhere from 40-60 F in the daytime to
20-30 F in the nighttime.
Summer: typically the summer is a few Months from June to the end of August. Summer is quite a varied
weather season. It can be very hot and humid with temperatures in the 90s or it can be very mild and dry
with temperatures in the 70s. Typically, if it has been hot and humid for a few days it will be followed by
some thunderstorms. Temperatures at night for the most part are quite comfortable in the upper 50s to low
70s.
Fall (Autumn): typically the fall is just a couple of months from September to the end of October and
sometimes the beginning of November. Fall is a beautiful time of year in Maine because of the wonderful
color change in the leaves of the trees. The weather in the fall is variable. At the beginning of the fall
temperatures are quite nice in the low 70s towards the end of the fall temperatures drop dramatically to the
low 50s and sometimes the upper 40s. There can be an occasional snow flurry towards the end of the fall.
Weather vocabulary: Frost, Hail, Sleet, Freezing rain, Nor’easter, Blizzard, Showers, Black ice, Fog
Clothing:
New England winters are very cold and you will need warm outer clothing and boots. Unless you own these
items, it is usually easier and more economical to purchase them after you arrive. Winter coats vary in price
from $70 to $150, depending on quality and materials. Winter boots cost from $20 to $75. Good quality
used clothing is available at lower prices. Lightweight clothing is needed for the Portland/Scarborough
area's hot, humid summers.
Contact Information
Maine Medical Center Research Institute
81 Research Drive
Scarborough, Maine 04074-7205
Responsible Officer
Liz Bergst
Maine Medical Center Research Institute
81 Research Drive
Scarborough, Maine 04074-7205
207-396-8145 (direct dial- work)
207-272-5755 (cell phone)
207-396-8110 (fax)
[email protected]
Alternate Responsible Officer
Amy Caron
Maine Medical Center Research Institute
81 Research Drive
Scarborough, Maine 04074-7205
207-396-8238 (direct dial- work)
603-944-1017 (cell)
207-396-8110 (fax)
[email protected]
Exchange Visitor Program Services of the Department of State
U.S. Department of State
Bureau of Educational and Cultural Exchange
Exchange Visitor Program-STATE/PD/ECA/GCV
State Annex 44
301 4th Street, S.W., Room 734
Washington, D.C. 20547
202-401-9810 (phone)
202-401-9809 (fax)