School Year 2017-18 Out of School Time
Grant Competition
Request for Proposals
RFP Release Date: March 27, 2017
Due Date: April 28, 2017
There are no mandatory meetings for this grant competition. All information will be available on United Way of the
National Capital Area’s website. The Office of the Deputy Mayor for Education and United Way of the National
Capital Area want to support successful applicants! The Center for Excellence in Youth Development and/or other
partners have offered opportunities for support, to receive or learn of these offerings, click here.
Proposals are due on Friday, April 28, 2017 by 5:00 pm EST. To submit a proposal, email the complete proposal and
attachments to United Way NCA at [email protected].
Only one proposal per organization will be accepted in response to this RFP. Exceptions will be granted to
organizations that are serving as fiscal sponsors for one or more entities that are also applying.
Late, incomplete, paper or in-person applications will not be considered.
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TABLE OF CONTENTS
Section A: Statement of Work ................................................................................................................................... - 3 A.1
Scope ...................................................................................................................................................... - 3 A.2
Eligibility and Requirements .................................................................................................................... - 5 -
A.3
Monitoring and Compliance ..................................................................................................................... - 7 -
Section B: Proposal Narrative ................................................................................................................................... - 9 B.1
Application Format................................................................................................................................... - 9 B.2
Narrative (10 pages maximum) ............................................................................................................... - 9 -
B.3
Budget and Budget Narrative Instructions (2 pages) ............................................................................. - 11 -
Section C: Proposal Process and Scoring .............................................................................................................. - 12 C.1
Important Dates ..................................................................................................................................... - 12 C.2
Award Process ...................................................................................................................................... - 12 -
Section D: Appendices ............................................................................................................................................ - 14 Indicators of Youth Developmental Outcomes for OST Providers ...................................................................... - 17 Glossary of Terms .............................................................................................................................................. - 19 Youth Development Introduction and Snapshot ................................................................................................. - 20 Seven Simple Steps for Creating Positive Youth Development .......................................................................... - 21 IRS 501 (c)3 Status: Tax Exempt Form .............................................................................................................. - 22 DCRA: DC Non Profit Corporation Act: Articles of Incorporation ........................................................................ - 23 OTR: Certificate of Clean Hands ........................................................................................................................ - 24 DCRA: Certificate of Good Standing .................................................................................................................. - 25 DCRA: Basic Business License Charitable Solicitation ...................................................................................... - 26 Sample Organization Annual Budget .................................................................................................................. - 27 Sample Quarterly Financial Report ..................................................................................................................... - 28 Sample Montoring Visit Checklist ....................................................................................................................... - 30 Documents required, if awarded .............................................................................................................. - 31 -
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SECTION A: STATEMENT OF WORK
A.1 Scope
The Government of the District of Columbia (the District) is committed to supporting District students in preparing for
a bright future. In service of that commitment, the District is seeking to build and support strong organizations that
can provide children and youth with high-quality out-of-school time (OST) programming. The funds available through
this RFP will be made available through the Deputy Mayor for Education (DME) and grant awards are contingent
upon the availability of funds. United Way of the National Capital Area (United Way NCA) is the grantmaking partner
that will award the funds on behalf of the DME.
United Way NCA works to help all members of the community have a better life. United Way NCA focuses on the
building blocks of a good life — a quality education, financial stability for individuals and families, and good health.
United Way NCA convenes people and organizations to create solutions to the region’s most pressing challenges.
United Way NCA collaborates with effective partners, serves as the catalyst for community change, and brings
together the voices, expertise and resources needed to define, articulate and create community impact in the national
capital area.
Organizations do not need to be a member of United Way NCA to apply for this grant competition.
The School Year 2017-18 OST Grant Competition Request for Proposals (RFP) invites high-performing, non-profit,
youth development organizations serving children and youth between the ages of 5 – 18 years with OST program(s)
that address key youth developmental outcomes to apply. Organizations applying must embody a general philosophy
of positive youth development in their program design and primarily serve District children and youth.
OST program is defined as a structured, supervised learning or youth development opportunity offered to District
children and youth before school, after school, on weekends, or during seasonal school breaks.1
A.1.1 Youth Development Outcomes
Youth development means a program or service delivery approach that engages children and youth within their
communities, schools, organizations, peer groups, and families in a manner that is productive and constructive;
recognizes, utilizes, and enhances youths’ strengths; and promotes positive outcomes for youth by providing
opportunities, fostering positive relationships, and furnishing the support needed to build on their strengths.
Youth development program means an opportunity or service that engages youth in a variety of social, emotional,
educational, and recreational activities to promote improvements to their intellectual, behavioral and physical wellbeing, consistent with a youth development approach.
The intent of this grant is to improve the educational, social-emotional, and physical health outcomes of children and
youth through participation in OST programs. DME seeks to fund youth serving organizations that provide intentional
opportunities along with corresponding supports and services (see Appendix 5 for a glossary of terms) that help
children and youth reach developmental outcomes and have meaningful roles in their community. Applicants must
utilize and adhere to an overall youth development philosophy and provide intentional opportunities, supports and
services for participants to meet a minimum of two (2) developmental outcomes (see Appendix 4 for a complete
listing of outcomes).
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As defined by the Office of Out-of-School Time Grants and Youth Outcomes Establishment Act of 2016.
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A.1.2 Target Population
Grants will be awarded to youth development organizations serving children and youth between the ages of 5 – 18
years. Preference will be given to applicants that serve children and youth who are most in need or at-risk2 and
require access to high-quality, low- or no-cost OST opportunities. Considerations for need include family income,
specific populations, neighborhood conditions, ages served and number of programs offered in the community.
Organizations must be able to describe the community need that the organization meets in the narrative.
Grant funds may only be used to support children and youth residing in the District.
Organizations must serve a minimum of 30 District children and/or youth during the grant period.
A.1.3 Location Requirements
Organizations may apply to serve children and youth at multiple sites. Only one (1) application is required per
organization. Children and youth program(s) may be offered at any qualified location, including but not limited to the
following sites:
 Community-based Sites
 Cultural Institutions
 Outdoor Camps
 District of Columbia Public Schools (DCPS) Sites
 District of Columbia Public Charter School (DCPCS) Sites
 Department of Parks and Recreation (DPR) Sites
 District of Columbia Public Library (DCPL) Sites
 District of Columbia Housing Authority (DCHA) Sites
A.1.4 Grant Period
The grant period is August 1, 2017 through July 31, 2018.
A.1.5 Program Dosage
Organizations must offer regular programming, designed to enroll the same group of children and youth at the
proposed site(s), that:
 Operates a minimum of once a week for at least one-hour-per-week for a minimum of 24 weeks during the
grant period, OR
 Operates year-round for periods of time that schools are not in session during the grant period (on weekend
and seasonal breaks), OR
 Operates an intensive program across six continuous weeks, that meets at least 4 hours per week during
the grant period, OR
 Operates for at least 6 hours per day specifically when schools are closed for seasonal breaks, holidays or
single day closures during the grant period.
A.1.6 Total Amount of Funding to be Awarded
Grant awards are contingent on the availability of funds approved by the Council of the District of Columbia. The
United Way NCA anticipates awarding a total of up to $2,000,000.
United Way NCA anticipates making awards of up to $150,000 per grantee.
Fair Student Funding and School – Based Budgeting Amendment Act of 2013
Section 4 (a) (2A) “At–risk” means a DCPS student or a public charter school student who is identified as one or more of the following:
(A) Homeless;
(B) In the District’s foster care system;
(C) Qualifies for the Temporary Assistance for Needy Families program or the Supplemental Nutrition Assistance Program; or
(D) A high school student that is one year older, or more, than the expected age for the grade in which the student is enrolled.
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United Way NCA and DME maintain the right to adjust the number of grant awards and award amounts issued based
on funding availability.
A.2 Eligibility and Requirements
A.2.1 Programmatic Focus and Experience
Organizations’ primary vision and program focus must be on serving District of Columbia children and youth.
Additionally, organizations must have demonstrated success in measuring and achieving youth development
outcomes.
A.2.2 Meetings and Participation
Grant technical assistance sessions are strongly encouraged for all applicants and will be provided through the
Center for Excellence in Youth Development (CEYD) and other partners. United Way NCA and DME are cognizant
that this RFP includes many novel elements and plan to utilize these sessions to ensure all organizations put forth
the strongest applications possible.
If awarded, grantees are required to attend at least two grantee meetings during the grant year. These meetings
provide important information about compliance and accountability. In addition, the meetings provide technical
assistance, dialogue with city agencies and offices, interaction with the funding community and the opportunity to
learn from peers and colleagues. A minimum of 30 days’ notice will be provided by United Way NCA as to dates and
times of these meetings.
Grantees are required to participate in research and evaluation activities commissioned by DME and United Way
NCA. These activities include, but are not limited to, youth/family consent forms, collection and submission of
youth/family information, and survey distribution and collection activities.
Grantees are required to take part in a city-wide effort to build a quality OST system by participating in a Quality
Improvement Process that is currently under development. Participation in this process may include attending focus
group meetings, attending professional development workshops and trainings, refining program logic models or
theories of change, piloting assessment tools and/or responding to surveys and requests for information to define the
quality system and its corresponding supports. The quality system will support organizations to achieve program
outcomes and will be organized by the CEYD. Grantees will be given the opportunity to discuss time commitments
and expectations for participation in the Quality Improvement Process during the grant agreement period with United
Way NCA to assure that the commitment is realistic, achievable and not overly burdensome. The intent of the Quality
Improvement Process is to support organizations in accessing and aligning resources to work towards youth
development outcomes.
A.2.3 Training
A minimum of two program staff (including both front-line and supervisory roles) must have training on Advancing
Youth Development (AYD) through CEYD, or sufficiently similar training. If awarded, grantees must supply a copy of
the certificate of completion for AYD or similar certification and/or have plans to attend and complete the training in
advance of the grant award. Exemptions include, but are not limited to, DCPS and/or DCPCS staff members that
have received similar trainings.
If awarded, all staff must have Mandated Reporter Training, which is available online. Certification of completion will
be verified by random sampling during monitoring visits.
The following trainings are recommended during the grant period: (a) 30-hour AYD course; (b) one-day AYD
Supervisor course; and (c) one-day Navigating Youth Culture course. CEYD will continue to offer opportunities for
program improvement to current grantees and non-grantees throughout the year.
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A.2.4 Organizational Structure and Status Requirements
Organizations must be non-profit 501(c)(3) organizations operating for a minimum of two years. Organizations must
verify their non-profit status by submitting a valid 501(c)(3) designation letter from the Internal Revenue Service, or
showing that the organization or the fiscal sponsor has been a non-profit for at least two years (since December 1,
2014 or before). (See Appendix 6, Sample Document 1)
An organization described in Section 501(c)(4) of the Internal Revenue Code, 26 U.S.C. 501(c)(4), that engages in
lobbying activities is not eligible to apply, serve as a host site, or act in any type of supervisory role in the program.
Organizations that have both a 501(c)(3) and a 501(c)(4) tax status may only apply under their 501(c)(3) arm.
Organizations must have been incorporated/registered to operate in the District of Columbia. Organizations will be
required to submit a DCRA copy of the DC Nonprofit Corporation Act, Articles of Incorporation (not Articles of
Incorporation for the organization). (See Appendix 6, Sample Document 2)
A.2.5 Operations and Finance
Organizations must have an overall operating expense of no more than 25% of their total annual organizational
budget to qualify.
Organizations shall maintain and be able to provide documentation related to the grant for five (5) years after
submission of the final payment. At any time before final payment and five (5) years thereafter, United Way NCA or
DME may request the organization’s invoices, vouchers, receipts, statements and/or audits. Any payment may be
reduced by amounts found by United Way NCA or DME not to constitute allowable costs as adjusted for prior
overpayment or underpayment. In the event that all payments have been made to the organization by United Way
NCA and an overpayment is identified, the organization shall reimburse United Way NCA or the DME for said
overpayment within 30 days of receipt of written notification.
Organizations shall establish and maintain books, records and documents (including electronic storage media) in
accordance with Generally Accepted Accounting Principles and Practices (GAAP) and which sufficiently and properly
reflect all revenues and expenditures of grant funds awarded by United Way NCA.
As part of the proposal, attachments must include a copy of:
o The organization’s FY14, FY15 and FY16 financial statements and accompanying independent audit or
review report for each year performed by an independent Certified Public Accountant (CPA) as described in
more detail below:
 Organizations with revenues of $250,000 or greater are required to submit financial statements for
FY14, FY15 and FY16 that have been “audited” by an independent CPA. Each audit must be in
accordance with U.S. GAAP and must be presented using the accrual basis of accounting. Each
audit report must clearly show the name of the firm that performed the audit as well as the auditor’s
contact information. If the audit for FY16 is unavailable, the organization must provide evidence
that an independent CPA has been retained and is under contract to perform an audit of the
organization’s FY16 financial statements.
 Organizations with revenues of less than $250,000 may choose to have an audit, but are required
to submit financial statements for FY14, FY15 and FY16 that have been “reviewed” by an
independent CPA. Each review report must clearly show the name of the firm that performed the
review as well as the auditor’s contact information. If the review for FY16 is unavailable, the
organization must provide evidence that an independent CPA has been retained and is under
contract to perform a review of the organization’s FY16 financial statements.
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Pages 1-6 of most recent signed IRS Form-990, no older than June 30, 2014
DC Clean Hands Form (August 1, 2016 or later) from the DC Office of Tax and Revenue (OTR), naming the
organization and/or fiscal sponsor. (Appendix 6, Sample Document 3)
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Valid Certificate of Good Standing with the DC Department of Consumer and Regulatory Affairs (DCRA),
naming the organization and/or fiscal sponsor. (Appendix 6, Sample Document 4)
Valid Charitable Solicitation license (also called a business license), naming the organization and/or fiscal
sponsor. (Appendix 6, Sample Document 5)
Organizations must be in good financial standing with the DC Office of Tax and Revenue (OTR) and the Internal
Revenue Service (IRS), as well as follow all appropriate charitable financial reporting standards.
If awarded, grantees will be required to add United Way NCA and the Government of the District of Columbia as
additionally insured for a minimum general liability coverage of $1,000,000 per occurrence and $2,000,000
aggregate. Grantees will also need to provide evidence of automobile (if appropriate) and worker’s compensation
coverage.
No more than 10% of grant funds may be used for general operating costs such as audit, management salary, and
grant-writing.
Grant funds may not be used for any of the following activities: serving children and youth from other jurisdictions;
alcohol of any kind; bad debts; contingencies; indemnity insurance; self-insurance; pension plans; post-retirement
benefit; legal expenses or professional service costs; land or building purchases or capital improvement; vehicles;
entertainment or social activities; interest on loans; fines and penalties; fines and penalties of any grant awards;
fundraising; investment management costs; membership to lobbying organizations or activities; direct gifts to
lobbying campaigns; public relations of the organization (e.g., displays, ads, exhibits, conventions, travel); faith-based
activities; staff or board bonuses and/or staff or board incentives; and payment or fees to other government agencies.
A.3 Monitoring and Compliance
Specific monitoring and progress report schedules will be established and included in the grant agreement. United
Way NCA and/or DME staff will also make periodic scheduled and unscheduled visits to sites. During such visits, the
organization is required to provide access to facilities, records, participants and staff, as deemed necessary by
United Way NCA or DME. (See Appendix 9, Sample Monitoring Checklist)
Monitoring may involve interviews and review of reports, documents, policies, procedures, and data to determine the
organization’s level of compliance with grant requirements and to identify specifically whether the organization’s
operational, financial and management systems and practices are adequate to account for grant funds. Monitoring
visits differ from the Quality Improvement Process and program observations.
A.3.1 Staff and Volunteer Clearance Requirements
Grantees will be required to have the following background checks on all of the organization’s staff and volunteers
regardless of roles:
o FBI finger print and background check
o Results from National Sex Offender Registry
o DC Criminal Background Check
o DC Child Protection Register (CPR Check)
Clearances must be within the last 24 months at the start of the grant period. The only exceptions to clearance
requirements are one-day visitors who shall at all times be under the direct supervision of a staff member with
appropriate clearances. All clearances must be valid for the duration of the grant period and align with the program
site requirements (DCPS, DCPCS, etc.).
Other safety requirements for each personnel file that will be reviewed on monitoring visits include:
o Clean TB tests
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Certification of Completion of Mandated Reporter Training
Certificate of Completion for AYD training
CPR/First Aid Certification
United Way NCA staff will request to review documents of personnel during monitoring visits. (See Appendix 9)
A.3.2 Attendance
Grantees will be required to provide access to daily attendance/sign-in sheets as requested.
A.3.3 Safety
If awarded, United Way NCA may request access to the following:
o Emergency Preparedness Plan that deals with threats of terrorism, Code Red Days when extreme heat
causes program interruption, etc. and includes a communication plan for key stakeholders,
o CPR/First Aid certified staff on each program site, and
o Youth safety information (emergency contacts, health information to be updated as needed).
A.3.4
Program Reporting
PROGRAM START
QUARTERLY*
(Due November, February, March and August)
- Confirmed list of all programs
and program sites
- Hours of programming
- Anticipated number of children
and youth per site
- General program schedule
- Student ID/Unique Identifier
- Full name and DOB
- Home address
- School name and grade
- Race/Ethnicity
- Attendance of each participant
6 MONTHS & YEAR END
(Due February and August)
- Written report, including relevant
data, on achievement and progress
toward the minimum of two (2) youth
development outcomes selected in the
organization’s proposal
* Grantees will be required to use and/or submit data in a format compatible with DME’s database.
A.3.5 Financial Reporting
Grantees are required to submit quarterly expenditure certifications (see Appendix 8), along with a General Ledger
report. The quarterly expenditure report must include the following information:
o Balance Sheet or Statement of Financial Position
o Current Period Expenditures
o Explanation of how the grant was used
Grantees shall maintain records that contain information identifying any grant awards received, any authorizations,
any obligations, any unobligated balances, all assets, all outlays and all income. The records shall compare actual
expenditures to the budget as well as cumulative grant award installments/payments.
Grantee must also certify that the expenditure report represents an accurate accounting of the expenses paid in
conjunction with this grant, administered by United Way NCA on the behalf of the District.
By certifying the expenditure report, grantee also acknowledges and consents that both the District and United Way
NCA reserve the right to audit all records and/or request written substantiation for all expenditures made that are
charged to the grant.
Each expenditure report must be signed and certified by the Grantee’s Chief Financial Officer (or closest applicable
title) and by the Executive Director/Chief Executive Officer.
The Grantee shall provide United Way NCA the following records for funded expenditures through the Expenditure
Reports and Program Reports, and during monitoring and site visits by United Way NCA staff, as applicable:
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Documentation of staff time;
Documentation of all equipment, materials, supplies and travel expenses;
Inventory records and supporting documentation for allowable equipment purchased to carry out the
program;
Rationale supporting allocation of space charges;
Any other records that support charges to the budget, and;
A listing of all expenditures incurred during the current period.
Upon request, accounting records shall be supported by source documentation, including but not limited to, canceled
checks, invoices, vouchers, paid bills, financial statements, approved time and attendance reports, bank statements
and payroll records. All of which shall be clearly identified, legible and readily accessible to United Way NCA.
A.3.6 Disbursements of Funds
United Way NCA will advance grant funds incrementally. Pending the availability of funds, the initial funding advance
(Payment 1) will occur after the grant agreement is fully executed and all required documents have been received.
Subsequent payments will be based on meeting quarterly reporting deadlines. Payments will be made in the
following way:
o 10% of total grant award – Payment 1 (~September 2017)
o 40% of total grant award – Payment 2 (~December 2017 )
o 40% of total grant award – Payment 3 (~March 2018 after quarterly and six month report is received and
accepted)
o 10% of total grant award – Payment 4 (~July or August 2018, after receipt and acceptance of all reports)
SECTION B: PROPOSAL NARRATIVE
Proposals that do not meet the following proposal format guidelines will not be accepted or reviewed:
o All proposals, including attachments, must be submitted electronically via email to United Way NCA at
[email protected] by 5:00 pm EST on Friday, April 28, 2017.
o The proposal must contain all of the listed documents in order to be considered for funding.
o Proposal must use standard margins (1-inch), 11-point Times New Roman font, single-spaced with
appropriate paragraph spacing, and have page numbers.
o Cover page, required attachments, program location list, logic model and letters of support do not count
towards the page limit.
o Do not attach any additional documents not requested as they will not be reviewed.
Note: Proposal checklist is attached for organizations to follow and help ensure proper format and order (see
Appendix 1). Checklist should not be attached to submitted RFP.
B.1 Application Format
B.1.1 Proposal Cover Page
Each application must include the Proposal Cover Page. (See Appendix 2)
B.2 Narrative (10 pages maximum)
The use of tables, graphs or charts is permitted in the narrative and will count towards the narrative page limit.
B.2.1
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Organization Capacity and Relevant Experience (10 points)
Describe the organization’s history and mission.
Describe the organization’s expertise in youth development and history of success in delivering youth
development program(s), including quantitative measures of success.
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Provide details of population currently served. Provide the estimated number of individuals and geographic
area the organization anticipates reaching.
Describe the organizational staff structure and expertise in key roles that support the capacity of managing
grant funds, programs and operations.
Describe the organization’s ability to monitor and comply with grant requirements.
Need and Justification of Program(s) (15 points)
Describe the community, family and youth needs the program(s) offered by the organization propose to
address.
Describe the target population to be served by the program(s) and why this population needs services or
program(s). If the organization serves more than District youth, describe how many youth are residents of
the District.
Describe how the program(s) is addressing the unmet needs of the target population identified above.
Describe how the organization compliments the list of other resources, programs or youth-service providers
in the community available to the organization’s target population.
Describe the gap that would exist in the community if the organization was not funded.
B.2.3 Description of All Children and Youth Program(s) Offered (15 Points)
If the organization offers more than one program (e.g., elementary academic program, high school leadership
program, etc.), please ensure the description is clear on the individual program(s), objectives and outcomes and
provides adequate information on the following core components:
o Program Design:
o Optional: Attach a copy of the organization’s logic model and/or theory of change, if available. This will
not count against total pages and will be a requirement in future applications.
o Describe how the program promotes youth development based upon the definitions provided in this
RFP. (see Appendix 5)
o Explain any strategies for incorporating evidence-based practices in the program(s) components.
o Describe youth’s involvement in the development and/or implementation of the program(s), including
the role(s) youth have in contributing to the design and content of the program or opportunities for youth
leadership within the program or organization.
o Program Focus and Structure:
o Explain the activities (services, supports, opportunities, etc.) that achieve the program objectives.
Describe the plan for implementation including the tasks necessary in carrying out the proposed
program(s). Include: duration of the program (number of weeks, days, and hours of service) and what
the child or youth experience will be in the program.
o Staff and Volunteer Qualification:
o Describe the professional qualifications, experience and ability of key program staff and volunteers.
Describe the roles or positions and history of implementing a youth development program.
o Describe the strategies, resources, trainings, or other supports the organization has in place to support
and retain youth workers. Describe the AYD training or other training opportunities that support quality
programming that staff and volunteers have, or will, receive.
o Recruitment
o Describe specific strategies the organization uses to recruit and retain youth in the program. If these
techniques have been used previously, describe both the successes and challenges. If the strategies are
new, describe the rationale that suggests it will be successful.
o Include and describe strategies to recruit and engage “harder to engage” youth and/or youth that are not
traditionally part of the program, including but not limited to gang/crew affiliated or prone youth, youth
with language barriers and/or youth with disabilities (physical, mental and learning). If the organization
does not attempt to reach these specific “harder to engage” youth please explain why.
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B.2.4
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Program(s) Outputs and Outcomes (15 Points)
Describe the types of outputs and outcomes the organization tracks. Define the goals and targets for the
grant period.
Describe the short, medium, and long-term youth outcomes (per program) that will be measured. Include a
minimum of two Youth Developmental Outcomes that the program(s) proposes to address. (see Appendix 4)
Describe how the organization currently uses data to monitor, evaluate, and improve programs.
Describe the organization’s capacity to track and report outcomes including the ability to collect and manage
data that allows for consistent, accurate, and expedient reporting.
Describe briefly the qualitative and/or quantitative data collection methods and tools used for measuring
outcomes. Include who will be collecting this data, when this will occur during the program(s) cycle and how
it is analyzed.
Organizational Collaboration (10 Points)
Describe any partnerships that the organization has established detailing the specific roles and how the
partnerships benefit the participants served. If no partnerships exist, please explain why.
Provide a description of how the program helps participants engage with their neighborhood and community
in the short and long term. Please be specific regarding what community members, institutions, and
businesses provide to the program. Describe connections for the participants, and if none exist, please
explain why.
Provide a description of how the organization plans to incorporate family engagement into the program(s). If
family engagement in not a component, please explain why.
Optional, provide up to five (5) letters of support for the organization. These will not be counted against the
total narrative pages.
B.3 Budget and Budget Narrative Instructions (2 pages)
Grant funds may be used across multiple programs and across multiple locations. Grant funds must be used for
District children and youth. No more than 10% of grant funds may be used for general operating costs such as
organizational audit, management salary, and grant-writing. A minimum of 90% of the grant award must be used for
program expenses such as direct program staff salary, direct program staff wages and benefits, program supplies
and materials, curricula, program evaluation, or educational/learning field trip expenses.
Please describe the following in the budget narrative not to exceed two pages:
o How will the grant funds be used? If the organization also serves children and youth outside the District,
describe how these grant dollars will be used specifically for District children and youth.
o Describe how the grant will increase or maintain services for District children and youth. How many children
and youth would directly benefit from the grant funds?
o Describe in detail how the organization has raised money (e.g., fundraising events, private donations,
government initiatives, etc.). Please include, aside from United Way NCA grants, details on other funding
the organization is applying for or has secured.
o Describe how this request will enable the organization to build its capacity, address current limitations,
and/or improve its ability to meet organizational goals.
B.3.1 Financial Attachment
Attach the organizational annual budget in any format. Please indicate all revenue and expenses (see Appendix 7)
and indicate how the grant dollars would be used.
B.3.2 Revenue
Please list all sources of revenue in the budget report such as foundations, government grants, fundraising, etc.
Matching funds are not required.
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It is allowable that the organization charges a nominal (e.g., less than $50) fee. However, if parents cannot afford the
fee, then their child(ren) cannot be prevented from participating in the program. Please describe the organization’s
policy and process to ensure children and youth have access if fees are collected.
B.3.3 Expenses
For the organization annual budget please describe each expense such as salary and wages, fringe benefits,
consultant/professional fees, travel and transportation, equipment, technology, supplies, telecommunication, and
other direct costs. We suggest program expenses are separate from overall operating expense. (see Appendix 7)
SECTION C: PROPOSAL PROCESS AND SCORING
C.1 Important Dates
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Monday, March 27, 2017: RFP Released on United Way NCA’s website
Wednesday, April 12, 2017: Questions submitted to [email protected] regarding the RFP
Friday, April 14, 2017: Frequently Asked Questions available on United Way NCA website
Friday, April 28, 2017: Completed proposals due electronically to United Way NCA by 5:00 p.m. Please
email completed proposals to [email protected]
May: If needed, questions to applicants to clarify proposals
June: Pending DC Council approval, awards announced via email
July: Grant agreements and completion of paperwork
August: Grant period begins
C.1.1 Grant Technical Assistance Sessions (GTA)
United Way NCA will hold GTA sessions for organizations interested in applying for School Year 2017-18 OST
Grants. It is strongly encouraged that applicants participate in the Grant Technical Assistance sessions (GTA).
Other assistance will be available on the United Way NCA website.
C.1.2 Questions
Questions regarding the RFP must be submitted by Wednesday, April 12, 2017 at 5:00 p.m. All Frequently Asked
Questions (FAQ) and responses will be posted on the United Way NCA website by Friday, April 14, 2017 at 5 pm.
C.1.3 Proposal Deadline
Completed proposals must be submitted via email by Friday, April 28, 2017 at 5:00 p.m. Late or incomplete
proposals will not be reviewed. No extensions will be granted for the submission of missing proposal components.
C.2 Award Process
United Way NCA will organize panels of three (3) independent grant reviewers who have a background and
knowledge of youth development and out-of-school time. Each proposal will be read by three reviewers. The grant
reviewers will read and score proposals utilizing a rubric. All reviewers will be screened for conflicts of interest and
must be impartial.
New applicants will be reviewed on an 80 point scale. The narrative sections will be weighted as follows:
o Organization Capacity and Relevant Experience (10 points)
o Need and Justification of Program(s) (15 points)
o Description of All Children and Youth Program(s) Offered (15 points)
o Program(s) Outputs and Outcomes (15 points)
o Organizational Collaboration (10 points)
o Budget and Budget Narrative (15 points)
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Returning FY17 OST and FY 17 Summer Strong DC grantees will be reviewed on an 88 point scale. In addition to
the above narrative sections, returning grantees will also be scored on the following by United Way NCA:
o Compliance with documentation and submissions of required paperwork and reports
o Ability to meet work plan goals
o Attendance at mandatory grantee meetings
o Compliance with submission of youth data and demographics
In the event that panel reviewer scores differ greatly (10 points or more), the OST System Set-up Team will score the
proposal.
After the panel review, the OST System Set-up Team will evaluate all proposals with an equity lens3 and submit a list
of recommended proposals to the DME for approval. DME will approve the final list of grantees.
C.2.1 Notification Process
All funding decisions are final. Due to the number of proposals, individual feedback will not be sent with the
decisions. However, United Way NCA will share detailed feedback upon request.
The equity review process is under development and will be defined by the DME and OST System Set-up Team. The OST Commission will
approve and adopt the equity policy in future years.
3
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Appendix 1
SECTION D: APPENDICES
PROPOSAL CHECKLIST
Applicants are to use this list for submission to ensure the inclusion of all required items, organized in this order.
□ Proposal Cover Page (Appendix 2)
□
List of proposed program(s) and program location(s), address(s), ward(s), name(s) and type(s) of location,
age range(s) to be served, estimated number of youth served per site and ward.
□
Proposal Narrative (not to exceed 10 pages)
o Optional attachment: Program Logic Model and/or Theory of Change
o Optional attachment: Letters of Support not to exceed five letters, one page per letter
□
Certifications and Assurances (Appendix 3)
□
FY18 organization annual budget (any format) with narrative not to exceed two pages (Appendix 7)
o
The organization’s FY14, FY15 and FY16 financial statements and accompanying independent audit or
review report
 Organizations with revenues of $250,000 or greater are required to submit financial statements for
FY14, FY15 and FY16 that have been “audited” by an independent CPA. If the audit for FY16 is
unavailable, the organization must provide evidence that an independent CPA has been retained
and is under contract to perform an audit of the organization’s FY16 financial statements.
 Organizations with revenues of less than $250,000 may choose to have an audit, but are required
to submit financial statements for FY14, FY15 and FY16 that have been “reviewed” by an
independent CPA. Each review report must clearly show the name of the firm that performed the
review as well as the auditor’s contact information. If the review for FY16 is unavailable, the
organization must provide evidence that an independent CPA has been retained and is under
contract to perform a review of the organization’s FY16 financial statements.
□
Pages 1-6 of most recent signed IRS Form-990
□
Copy of Letter of 501(c)(3) status from the Internal Revenue Service no later than December 1, 2014
(Appendix 6, Sample Document 1)
□
Copy of District of Columbia Nonprofit Corporation Act, Articles of Incorporation (not articles of incorporation
for the organization) no later than December 1, 2014 (Appendix 6, Sample Document 2)
o For organizations not incorporated in the District of Columbia: Registration as a foreign entity in the
District of Columbia no later than December 1, 2014
□
Copy of Clean Hands Certificate with the DC Office of Tax and Revenue no older than March 27, 2015
(Appendix 6, Sample Document 3)
□
Copy of Certificate of Good Standing with the DC Department of Consumer and Regulatory Affairs no older
than March 27, 2015 (Appendix 6, Sample Document 4)
□
Copy of currently valid Charitable Solicitation (Appendix 6, Sample Document 5)
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Appendix 2
PROPOSAL COVER PAGE
Organization:
Organization federal tax-exempt number:
Address:
Contact person:
Title of contact person:
Telephone:
Contact person e-mail:
Person authorized to negotiate on behalf of the
organization:
Authorized Signature:
Date:
If known, proposed police service area of program site
(PSA) ( http://geospatial.dcgis.dc.gov/PSAFinder/)
Proposed number of District children and youth served by
the organization during the grant period:
Estimated number of participants that would directly
benefit from the grant:
Participant age range:
Amount requested from United Way NCA:
Total organizational budget:
Number of full-time employees:
Number of part-time employees:
Number of AmeriCorps, Senior Corps, Vista or other
service members:
Number of volunteers engaged:
Optional: In an effort to consider the citywide data-system
to support programs, please share the software used to
manage data or track attendance. (e.g. Excel, Civicore,
ETO, CitySpan, google docs, etc.)
- 15 -
Appendix 3
CERTIFICATIONS AND ASSURANCES
Authorized designee (Executive Director, Officer, etc.) please sign after each statement acknowledging you have
read and agree to provide these policies if awarded funds. These policies will be reviewed and verified for
compliance during onsite monitoring visits.
Terrorist Exclusion
I certify that the organization named in this application is in compliance with all statutes, executive orders, and
regulations restricting or prohibiting U.S. persons from engaging in transactions and dealings with countries and
entities, or individuals subject to economic sanctions administered by the U. S. Department of the Treasury's office of
Foreign Assets Control. The organization named in this application is aware that a list of countries subject to such
sanctions, a list of Specially Designated Nationals and Blocked Persons subject to such sanctions, and overviews
and guidelines for each such sanctions program can be found at http://www.treas.gov/ofac. Should any change in
circumstances pertaining to this certification occur at any time, the organization will notify both United Way NCA and
Office of Personnel Management's Combined Federal Campaign Operations immediately.
Signature/Date
Non-Discrimination Policy and Delivery of Services
I certify that the organization named in this application has a policy and demonstrates a practice of non-discrimination
as it relates to the operation of the organization, including service delivery on the basis of race, creed, color, religion,
gender, age, national origin, physical or mental health, sexual orientation or any characteristic protected by law.
In accordance with Title VI of the Civil Rights Act of 1964, as amended, and the District of Columbia Human Rights
Act of 1977, as amended, no person shall, on the grounds of race, color, religion, national origin, sex, age, disability,
marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, genetic
information, matriculation, or political affiliation, be denied the benefits of or be subjected to discrimination under any
program activity receiving government funds.
Signature/Date
Youth Bullying Prevention Act of 2012
I certify that the organization named in this application has a Bullying Prevention policy in accordance with the
requirements of the Youth Bullying Prevention Act of 2012 that is enforced on its property, sponsored functions, in
transportation and electronic communications to youth.
Signature/Date
Staff Clearances and Requirements
In the best interest of the children and youth served, I certify that all adults, paid and unpaid, who have regular (more
than one interaction throughout the grant period) contact with youth will have the FBI Background Check, DC
Criminal Background Check, DC Child Protection Record Check, CPR/First Aid Certification, Mandated Reporter
Training Certification, TB Test results, AYD Certification and results from the National Sex Offender Registry on file.
We grant United Way of NCA and/or the District access to these records at their request or during monitoring visits.
Signature/Date
- 16 -
Appendix 4
Indicators of Youth Developmental Outcomes for OST Providers
BASED ON THE ADVANCING YOUTH DEVELOPMENT CURRICULUM (National Training Institute)
Children and youth play a pivotal role in their own development. Youth development is a process by
which all children and youth seek ways to meet their basic physical and social needs and build the
strengths and self-direction to guide their own safe and healthy transition to adulthood. If children and
youth are not provided with opportunities and support, they will go elsewhere to meet their needs. The
youth development approach to programming and policy sees children and youth as assets to be
supported, not as problems that need fixing.
The youth development approach begins with intentional program design to define youth outcomes.
Youth outcomes are the attitudes, knowledge, and behaviors that the program hopes all youth in the
program will achieve as a result of participation in the program. Achievement of these outcomes will
support children and youth as they transition into healthy, caring, and responsible adults.
Below are 12 developmental outcomes into two categories: Identity and Ability. Within each category,
we have listed 6 attributes. Within each attribute, we have provided three examples of outcomes. A
quality program is designed to achieve and measure a minimum of two outcomes.
Developmental Outcomes
ASPECTS OF IDENTITY
Children and youth demonstrate a positive identity when they have a sense of personal well-being and a
sense of connection and commitment to others.
1. SAFETY & STRUCTURE: a perception that one is safe in the world and that daily events are
somewhat predictable
o Feels safe in school, program and neighborhood
o Signs in and out of program
o Enforces rules/regulations with their peers
2. SELF-WORTH: a perception that one is a “good person” who contributes to self and others
o Openly shares thoughts and ideas
o Has a positive self-concept: “I’m okay”
o Is willing to help others
3. MASTERY & FUTURE: a perception that one is “making it” and will succeed in the future.
o Is able to identify three future goals and how to attain them
o Prepares for or asks questions about the future (e.g. When is the next test?).
o Is able to identify three recent accomplishments
4. BELONGING & MEMBERSHIP: A perception that one values, and is valued by, others in the family
and in the community
o Interacts easily with peers
o Joins or volunteers in one or more organizations or clubs
o Has one or more close friends
5. RESPONSIBILITY & AUTONOMY: a perception that one has some control over daily events and is
accountable for one's own actions and for the consequences on others.
o Consistently accepts accountability for his or her actions and consequences thereof
o Demonstrates leadership by taking responsibility for roles and tasks as assigned
o Understands the difference between right and wrong
- 17 -
Appendix 4
6. SELF-AWARENESS AND SPIRITUALITY: a perception that one is unique and is intimately attached
to extended families, cultural groups, communities, higher deities, and/or principles.
o Is able to describe or identify 3 personal strengths and/or unique characteristics
o Identifies with cultural group, higher deity, and/or philosophy
o Expresses his or her own ideas and opinions
ASPECTS OF ABILITY
Children and youth demonstrate ability when they gain knowledge, skills and attitudes that prepare
them for adulthood
7. PHYSICAL HEALTH: the ability and motivation to act in ways that best ensure current and future
physical health for self and for others.
o Abstains from alcohol, tobacco, and other drugs
o Participates in physical activities
o Eats a healthy balanced diet
8. MENTAL HEALTH the ability and motivation to respond affirmatively to and cope with positive
and adverse situations, to reflect on one's emotions and surroundings, and to engage in leisure
and fun.
o Demonstrates coping skills
o Has hobbies
o Demonstrates good sense of humor and works well with others
9. INTELLECTUAL ABILITY: the ability and motivation to learn in school and in other settings, to gain
the basic knowledge needed to graduate from high school, to use critical thinking, to be
creative, to use problem-solving and expressive skills, and to conduct independent study.
o Ask questions or demonstrates curiosity about new areas of knowledge beyond current
learning
o Applies critical thinking (compare and contrast, pro and con) and problem-solving skills
o Communicates well when speaking
10. EMPLOYABILITY: the ability and motivation to gain the functional and organizational skills
necessary for employment, including an understanding of careers and options, and the steps
necessary to reach goals.
o Schedules time and plans ahead
o Follows directions
o Negotiates and resolves problems
11. CIVIC & SOCIAL ABILITY: the ability and motivation to work collaboratively with others for the
larger good and to sustain caring friendships and relationships with others.
o Behaves ethically toward others
o Is able to lead and/or discuss two or more current community issues
o Listens to, respects, and responds to ideas of others
12. CULTURAL ABILITY: the ability and motivation to respect and affirmatively respond to
differences among groups and individuals with diverse backgrounds, interests, and traditions.
o Appreciates and respects the differences among individuals and groups
o Identifies with cultural group has one or more close friends of a different race or
ethnicity
- 18 -
Appendix 5
YOUTH DEVELOPMENT APPROACH
Glossary of Terms

Youth Development Conceptual Definition: a process by which all children and youth seek ways to
meet their basic physical and social needs and to build competencies (knowledge and skills)
necessary to succeed in adolescence and adulthood.


Youth Development Practical Definition: an approach to working with children and youth that
defines goals (outcomes) based on capacities, strengths and their developmental needs.


Youth Outcomes: the knowledge areas, skills, and attributes children and youth need to be healthy,
caring and responsible young adults. They include problem prevention outcomes, achievement
outcomes, and developmental outcomes:
o Problem Prevention Outcomes: children and youth are deemed competent and healthy
when they do not engage in problem behavior, such as drug and alcohol use,
delinquency, and early sexual activity.
o Achievement Outcomes: children and youth are deemed competent and healthy when
they achieve endpoints of a successful transition to young adulthood, such as
graduation from high school, stable employment, and/or attendance in post-secondary
education.
o Developmental Outcomes: children and youth are deemed competent and healthy
when they:
 Develop a positive sense of self and a sense of connection and commitment to
others, and
 Develop abilities and motivation to succeed in school and participate fully in family
and community life.


Opportunities: activities, roles, and responsibilities taken on and done by children and youth;
experiences to explore, express, earn, belong and influence.


Services: provision of resources, knowledge or goods.


Supports: interpersonal relationships addressed by expectations, guidance, and boundaries.


Youth Worker: an individual who works with children and youth to promote developmental
outcomes. Youth Workers range from entry-level, direct-service staff to supervisors and program
managers, and can have a focus or specialty in areas such as sports, recreation, youth development,
informal education, child/after-school care, health counseling, the arts, environmental education,
vocational skills training, group work, social work, probation and casework/assessment. They can
work with children and youth in structured, semi-structured, or unstructured settings.


Youth Participation: children and youth having the power to make and implement decisions,
together with a share of the responsibility for the outcomes. Youth participation has three essential
elements:
o Youth making change
o Youth directing their own activity
o Youth taking responsibility
- 19 -
Appendix 5
Youth Development Introduction and Snapshot
Youth Development: Building Strengths and Self-Direction
Youth play a pivotal role in their own development. Youth development is a process by which all
children and youth seek ways to meet their basic physical and social needs and build the strengths and
self-direction to guide their own safe and healthy transition to adulthood. If youth are not provided with
opportunities and support, they will go elsewhere to meet their needs. The youth development
approach to programming and policy sees children and youth as assets to be developed, not as
problems that need fixing. The concept has become so appealing to those who work with or for youth in
the District that agencies and organizations increasingly request the training. Among those agencies
participating in DC BEST training are the Department of Parks and Recreation, Department of Youth
Rehabilitation Services, Department of Employment Services, Metropolitan Police Department, DC
Public Schools and the DC Public Library.
A Youth Development Snapshot
Youth development is the process by which children and youth seek to meet their basic physical and
social needs and build competencies and skills to succeed in adolescence and adulthood. For youth
workers, this strategy helps youth reach their full potential.
YOUTH DEVELOPMENTAL OUTCOMES: What do we ultimately want for children and youth? Simply put,
we want them to trust others, acquire self-confidence, develop values that will ensure productive lives
and become thoughtful people who can communicate with others and contribute to society. Having a
vision of what we want for children and youth will help guide decision-making about how best to
provide opportunities that support children and youth are they successfully transition to adulthood.
PROMOTING YOUTH DEVELOPMENT VIA PARENTAL INVOLVEMENT: The youth development perspective
begins with an emphasis on clearly defining youth outcomes, which are the attitudes, knowledge, and
behaviors that we want children and youth to achieve. All parents want their children to succeed.
Parents need to know the developmental outcomes and how they are expressed by children and youth.
- 20 -
Appendix 5
Seven Simple Steps for Creating Positive Youth Development
7 SIMPLE STEPS FOR CREATING POSITIVE YOUTH DEVELOPMENT
1. CREATE A CODE OF CONDUCT and CONSEQUENCES AND AWARDS TOGETHER
Programs in which children, youth and staff create a code of conduct together have fewer
“behavior problems.” children and youth feel connected and valued when they establish and
understand rules that seem fair to them.
2. GET CHILDREN AND YOUTH TO DECORATE THE PROGRAM SPACE
Collages, murals, quotes, icons, posters, portraits and manifestos are all ways that children and
youth can make sure that the space reflects who they are.
3. SOLICIT OPINIONS
Seek participant input through surveys, focus groups, councils or other methods and use that
information. Make sure that participants know that they have made a difference.
4. ALLOW YOUTH TO THINK
Make time for participants to journal, discuss, analyze, evaluate and go over what they have
learned and experienced. This satisfies the developmental need of reflection and promotes
critical thinking.
5. GIVE CHILDREN AND YOUTH A CHANCE TO SHINE
Culminate learning projects through presentations, displays, exhibits and performances.
Tangible items – such as posters, photos, programs, plaques, CDs/DVDs and t-shirts – are good
reminders of the experience.
6. LET PARTICIPANTS SET GOALS
Guide children and youth as they work toward their goals. Collective goal-setting can generate
team-building. We can help participants make sure their goals are achievable and that they
have support.
7. CULTIVATE AMBASSADORS
Youth are engaging speakers, visitor guides, orientation assistants, fundraisers and even
lobbyists.
- 21 -
Appendix 6,
Document 1
SAMPLE DOCUMENTS
IRS 501 (c)3 Status: Tax Exempt Form
- 22 -
Appendix 6,
Document 2
DCRA: DC Non Profit Corporation Act: Articles of Incorporation
- 23 -
Appendix 6,
Document 3
OTR: Certificate of Clean Hands
The application can be found at: https://ocfocleanhands.dc.gov/cch/
- 24 -
Appendix 6,
Document 4
DCRA: Certificate of Good Standing
The application can be found at: http://dmped.dc.gov/publication/clean-hands-self-certification
- 25 -
Appendix 6,
Document 5
DCRA: Basic Business License Charitable Solicitation
The application can be found at: http://dmped.dc.gov/service/register-and-license-non-profit-organization
- 26 -
Appendix 7
Sample Organization Annual Budget
Organization Operating Budget FY 18
(July 1, 2017 – June 30, 2018)
Revenue
Description
Corporate Donations (Walmart, KPMG)
Individual Contributions (United Way, CFC)
Interest
Community Foundation Grant
DOES Grant
School Year 2017-18 OST Grant
Other Grants s(provide description)
Program Fees
Events
Total Revenue
Expenses
Description
Projected Income
50,000
10,000
136.00
15,000
10,000
40,000
100,000
5,000
20,000
$250,136
Project Expenses
Management and General
Salaries (Executive Director)
Benefits
Administrative Supplies
Building Expenses Rent
Insurance
Utilities
Equipment
Legal Fees
Professional Fees
Phone and IT Services
Subtotal Expenses
Program
Salaries (Program Director)
Benefits
Clearances (Staff and Volunteers)
Program Supplies
Program Equipment
Field Trip
Food and Meals
Subtotal Expenses
Total Expenses
- 27 -
School Year 2017-18
OST Grant Expense
60,000
14,400
2,000
12,000
1,200
2,400
3,000
2,000
7,000
1,200
105,200
50,000
12,000
300
2,000
1,500
1,500
1,000
68,300
$241,800
40,000
40,000
Appendix 8
Sample Quarterly Financial Report
- 28 -
Appendix 8
- 29 -
Appendix 9
Sample Monitoring Visit Checklist
All grantees are subject to scheduled and unscheduled monitoring and quality site visits throughout the grant period.
During a prearranged monitoring visit, United Way NCA team member must have access to the following items:
□ Personnel file for all staff (paid and unpaid) to verify clearances and safety requirements
□
□
□
FBI finger print and background check
□
Results from National Child Sex Offender Registry
□
DC Criminal Background Check
□
DC Child Protection Registry (CPR Check)
□
Clean TB tests
□
Certification of Completion of Mandated Reporter Training
□
Certificate of Completion for AYD training
□
CPR/First Aid Certification
Policy and procedure handbooks
□
Sign-in or attendance procedures
□
Exit and pick-up procedures
□
Field trip procedures
□
Code of Conduct
□
Confidentially
□
Incident reports
□
Conflict resolution/behavior management plan or procedure
Safety
□
Emergency Plan
□
All exits and entrances are clear from obstruction
□
Physical space is adequate for youth programming and meets Americans with Disabilities Act
requirements
□
Emergency contacts for youth and important health information (allergies, medications, etc.)
available at the program sites and updated as needed.
□
Procedure for handling health emergencies
- 30 -
Appendix 10
Documents required, if awarded
United Way of NCA will need the following items before issuing grant agreements and awards.
Financial and Affidavits
□ Affidavit indicating whether the entity has complied with the filing requirements of District of Columbia tax
laws, and whether the entity has paid taxes due to the District of Columbia, or is in compliance with any
payment agreement with the Office of Tax and Revenue (OTR). The affidavit shall be in a form approved by
the Director of the OTR and shall acknowledge the penalty provided by law for making false statements
□ Obtain certification from OTR that the entity has complied with the filing requirements of District of Columbia
tax laws, and that the entity has paid taxes due to the District of Columbia, or is in compliance with any
payment agreement with OTR
□ Not be debarred from procurements by the federal government, the Government of the District of Columbia
or any governmental entity
Insurance
□ General Liability Insurance coverage of $1,000,000 per occurrence and $2,000,000 aggregate. Umbrella
Liability may be used to supplement coverage. United Way NCA and the Government of the District of
Columbia must be additionally insured.
□ Copy of Certificate of Insurance for Comprehensive Automobile (if appropriate) and Worker's Compensation
Program Information
□ List of program location, address, ward, age range to be served, estimated number served at each location,
name and type of location (school, community based, etc.)
□ Blank application form to apply for program
Location Approval:
□ Certificate of Occupancy issued by the Department of Consumer & Regulatory Affairs (DCRA)
□ Building lease or rental agreement that is current and valid
□ Signed approval or vetting letter from DC Public Schools Office of Out-of-School Time and confirmation from
principal(s)
□ Approval letter following a vetting process that allows the organization to become a program partner with DC
Department of Parks and Recreation
□ Signed letter from District of Columbia Public Library
□ Proof of insurance, a license agreement and confirmation of participation in meeting with applicable resident
leadership prior to the start of program for District of Columbia Housing Authority facilities use
If awarded, changes in sites must be communicated with United Way NCA and the DME within 24 hours. United Way
NCA and the DME reserve the right to revise the grant agreement based on facility changes during the grant period.
Training Certification:
□ Advancing Youth Development Certification or reason for exemption
□ Mandated Reporting Training Certification or reason for exemption
- 31 -