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COUNCIL MEETING
REGULAR SESSION
March 3, 2015
The Council of the City of Greenville met in regular session at 7:30 P.M. in the Council
Room, Municipal Building, Greenville, Ohio. President Burkett was presiding and the
following members were present at roll call: Harrison, Oliver, Rogers, Schmidt, Tryon,
Baumgardner, and Godwin.
President Burkett stated that the minutes of the February 3, 2015 and February 17, 2015
Council meetings were approved as submitted by the Clerk.
President Burkett stated the Agenda needed amended to add an executive session after the
call of Council for the purpose of ORC Section 121.22 (G)(3) Conferences with an attorney
for the public body concerning disputes involving the public body that are the subject of
pending or imminent court action. President Burkett stated that item #10 under Ordinances
and Resolutions needed to be stricken from the Agenda. Schmidt moved the agenda be
approved as amended and the motion passed as follows: Yea- Harrison, Oliver, Rogers,
Schmidt, Tryon, Baumgardner, and Godwin.
PUBLIC HEARINGS
Phil Snider, 2205 Seneca Drive Troy, OH 45373, Darke County Consultant, stated he was
attending the Council meeting in regards to the Fair Housing Presentation and CHIP grant
review. Snider gave a brief review of the Fair Housing information packet that was
distributed to Council. Snider stated he was present at the Council meeting to fill the
requirements of developing and distributing fair housing information and materials.
Snider stated the City of Greenville and Darke County worked together to obtain a “CHIP”
grant. Snider stated there was funding available for homeowners to make up to ten thousand
dollars’ worth of repairs to their home. Snider stated they had only received five
applications for this grant so far. Snider urged citizens to apply for the grant. Snider
discussed housing rehabilitation including up to a forty thousand dollar loan to citizens for
major repairs on their homes. Snider stated the grants were available through 2016.
Baumgardner questioned where citizens should apply for the grants.
Snider stated citizens could apply in the County Commissioners office in the Courthouse
or the Mayor’s office at the Municipal Building.
ADMINISTRATIVE REPORTS
Mayor Bowers stated that citizens could apply for the Fair Housing grants in the County
Commissioners office in the Courthouse or the Mayor’s office at the Municipal Building.
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Mayor Bowers stated there had been an informational meeting on the North Broadway
project on Thursday February 26, 2015.
Mayor Bowers stated he attended the Watch Dogs Group at Woodland Heights School and
was excited to be the honorary watchdog for a day. Bowers urged citizens who had time to
help out with the program.
Mayor Bowers stated the Career Technology Engineering Prep Tech class had their annual
project. Bowers extended his appreciation to Chris Sikes for inviting him. Bowers stated it
was interesting to watch and see the growth that had occurred in the program.
Mayor Bowers offered his congratulations to Amber Garrett with the Main Street
Greenville program for her work with Heritage Ohio in receiving their national
accreditation. Bowers stated it was supported by the City through Community Funds.
Mayor Bowers stated First Friday would begin again on Friday, March 6, 2015. Bowers
stated the culinary tour was sold out, but urged citizens to come and support the local
businesses.
Mayor Bowers offered his congratulations to Coach Bashore and the Greenville Boys’
Basketball Team on winning league title for the first time since 1955. Bowers extended his
appreciation to the community of Greenville for their support and attendance at the game.
Safety/Service Director Garrison distributed a report to Council. Garrison discussed the
grant applications for 2015 including the Transportation Alternatives, CDBG Formula,
ODOT Small Cities, and CDBG Neighborhood Revitalization grants.
Safety/Service Director Garrison discussed the sewer line repair on Hickory Drive and
4th/Sweitzer Streets.
Safety/Service Director Garrison discussed the possibility of building a new water tower
stating the Utilities Committee had already had a meeting regarding the issue. Garrison
discussed the details of moving forward with the project. Garrison extended his
appreciation to Auditor Willman and Water Superintendent Evans for preparing the
necessary paperwork to begin the process of applying for the loan for the water tower.
Garrison stated the issue may be better discussed in a Council work session. Garrison stated
he needed feedback from Council on how to proceed with the issue.
Tryon stated the engineering figure for the water tower design was approximately
$160,000.00. Tryon questioned if that total was included in the loan.
Safety/Service Director Garrison stated the amount was included in the loan.
Tryon questioned how much the boring would cost.
Safety/Service Director Garrison stated it would cost around $15,000.00 to $20,000.00.
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President Burkett stated it would cost approximately $200,000.00 to do the work just to
see if the City could get the loan.
Tryon questioned if there had been any engineering drawings done when the water tower
project was talked about back in the 1990’s.
President Burkett stated there was not any that he was aware of.
Safety/Service Director Garrison stated they had talked about a one million dollar tank
back then and the City was now looking at a two million dollar tank.
Oliver questioned how much water storage the City had if there would be a flood or other
issue.
Safety/Service Director Garrison stated the City currently had twelve hours of water
storage and the EPA recommended having twenty four hours of water storage.
There was discussion regarding how far in the process the City should go to show the EPA
that steps were being taken to move forward with the project.
Tryon questioned where the engineering cost funds would come from.
Safety/Service Director Garrison stated they would come from the Waterworks Surplus
Fund.
President Burkett questioned if there were enough funds in the Waterworks Surplus Fund
to cover the $20,000.00 and $160,000.00 charges for the project.
Auditor Willman stated there was enough funding, however, these funds were also
dedicated to other projects.
Auditor Willman stated there would have to be a rate increase to the water bills in order to
take this project on.
Baumgardner stated Greenville had one of the lowest water rates in the County and even
with a monthly increase of $4.55 cents per customer, Greenville’s rates would still be on
the lowest end in the County.
President Burkett stated that citizens should not get excited thinking that their rates were
going to increase immediately. Burkett stated the project was at least a year out.
Safety/Service Director Garrison discussed the time frame possibilities for the water tower.
Garrison stated the rate increase would most likely not go into effect until approximately
January 2017 or at the beginning of the construction of the water tower.
Baumgardner questioned what the City’s current water tower and wastewater treatment
plant debt was.
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Auditor Willman stated there was currently no debt.
Safety/Service Director Garrison stated the 2015 refuse contract bid dates were set for
February 27, 2015 and March 6, 2015 with a bid opening date of March 16, 2015.
Safety/Service Director Garrison offered his appreciation to Council members for
attending the North Broadway Project meeting.
Law Director Brand stated item #14 on the Agenda under Ordinances & Resolutions was
given to him by the County Commissioners. Brand stated he did not suggest that Council
vote on the legislation unless someone could review and discuss it with Council first.
Auditor Willman stated there was an alternative publication possibility for Council
legislation. Willman questioned if there were any objections to switching to a different
publisher and there were no objections from Council.
COMMITTEE REPORTS
President Burkett stated he received a request for a Committee assignment from the
Safety/Service Director to review the Greenville Fire Department’s Strategic and Capital
Improvement Plan 2015-2020. Burkett assigned an AdHoc Committee including Finance
Committee Chair Tryon, Safety Committee Chair Baumgardner, and Personnel Committee
Chair Oliver with Tryon as Chairman of the AdHoc Committee with a due date of
September 1, 2015.
ORDINANCES & RESOLUTIONS
15-22 Ord.
authorize sale
of certain
personal
property/meter
AN ORDINANCE AUTHORIZING THE SALE OF CERTAIN PERSONAL
PROPERTY was given its first reading by title only on February 17, 2015. The ordinance
was given the second reading by title only. The Clerk read a summary of the ordinance.
Godwin moved to suspend the rules and give the ordinance the third reading by title only.
Roll call was taken and the motion passed as follows: Yea- Harrison, Oliver, Rogers,
Schmidt, Tryon, Baumgardner, and Godwin. The ordinance was given the third reading by
title only. Baumgardner moved the ordinance be adopted and the ordinance was adopted
by the following vote: Yea- Harrison, Oliver, Rogers, Schmidt, Tryon, Baumgardner, and
Godwin.
15-23 Res.
authorize
ODOT with
City’s new
curb & gutter
project /
Emergcy
A RESOLUTION AUTHORIZING THE CITY OF GREENVILLE IN COOPERATION
WITH THE OHIO DEPARTMENT OF TRANSPORTATION IN CONJUNCTION
WITH THE CITY’S NEW CURB AND GUTTER PROJECT THROUGH THE
TRANSPORTATION ALTERNATIVES PROGRAM, AND DECLARING AN
EMERGENCY was given its first reading by title only on February 17, 2015. The
resolution was given the second reading by title only. The Clerk read a summary of the
resolution. Rogers moved to suspend the rules and give the resolution the third reading by
title only. Roll call was taken and the motion passed as follows: Yea- Harrison, Oliver,
Rogers, Schmidt, Tryon, Baumgardner, and Godwin. The resolution was given the third
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reading by title only. Baumgardner moved the emergency clause be adopted and the
emergency clause was adopted by the following vote: Yea- Harrison, Oliver, Rogers,
Schmidt, Tryon, Baumgardner, and Godwin. Oliver moved the resolution be adopted and
the resolution was adopted by the following vote: Yea- Harrison, Oliver, Rogers, Schmidt,
Tryon, Baumgardner, and Godwin.
15-24 Res.
authorize S/S
Dir. contract
Miami Valley
Crime Lab
2015 /
Emergcy
A RESOLUTION AUTHORIZING THE SAFETY/SERVICE DIRECTOR TO
EXECUTE A CONTRACT WITH MIAMI VALLEY REGIONAL CRIME
LABORATORY FOR THE RENDERING OF PROFESSIONAL CRIMINOLOGY
SERVICES FOR CALENDAR YEAR 2015 AND DECLARING AN EMERGENCY was
given its first reading by title only on February 17, 2015. The resolution was given the
second reading by title only. The Clerk read a summary of the resolution. Harrison moved
to suspend the rules and give the resolution the third reading by title only. Roll call was
taken and the motion passed as follows: Yea- Harrison, Oliver, Rogers, Schmidt, Tryon,
Baumgardner, and Godwin. The resolution was given the third reading by title only. Oliver
moved the emergency clause be adopted and the emergency clause was adopted by the
following vote: Yea- Harrison, Oliver, Rogers, Schmidt, Tryon, Baumgardner, and
Godwin. Godwin moved the resolution be adopted and the resolution was adopted by the
following vote: Yea- Harrison, Oliver, Rogers, Schmidt, Tryon, Baumgardner, and
Godwin.
15-25 Ord.
amend Ord.
13-54
personnel
Street Dept. /
Emergcy
AN ORDINANCE AMENDING ORDINANCE NO. 13-54 PERTAINING TO THE
STAFFING OF PERSONNEL WITHIN THE CITY OF GREENVILLE STREET
DEPARTMENT AND DECLARING AN EMERGENCY was given its first reading by
title only on February 17, 2015. The ordinance was given the second reading by title only.
The Clerk read a summary of the ordinance. Oliver moved to suspend the rules and give
the ordinance the third reading by title only. Roll call was taken and the motion passed as
follows: Yea- Harrison, Oliver, Rogers, Schmidt, Baumgardner, and Godwin. No- Tryon.
The ordinance was given the third reading by title only. Oliver moved the emergency clause
be adopted and the emergency clause was adopted by the following vote: Yea- Harrison,
Oliver, Rogers, Schmidt, Baumgardner, and Godwin. No- Tryon. Oliver moved the
ordinance be adopted. The following discussion took place:
Tryon questioned if the Street Department position was a temporary position.
Safety/Service Director Garrison stated it was a permanent, budgeted position.
Roll call was taken on the motion to adopt the ordinance and the ordinance was adopted by
the following vote: Yea- Harrison, Oliver, Rogers, Schmidt, Tryon, Baumgardner, and
Godwin.
15-26 Ord.
authorize
hiring of
interim
firefighter /
Emergcy
AN ORDINANCE AUTHORIZING THE HIRING OF AN INTERIM FIREFIGHTER
AND DECLARING AN EMERGENCY was given its first reading by title only on
February 17, 2015. The ordinance was given the second reading by title only. The Clerk
read a summary of the ordinance. Oliver moved to suspend the rules and give the ordinance
the third reading by title only. Roll call was taken and the motion passed as follows: YeaHarrison, Oliver, Rogers, Schmidt, Tryon, Baumgardner, and Godwin. The ordinance was
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given the third reading by title only. Baumgardner moved the emergency clause be adopted
and the emergency clause was adopted by the following vote: Yea- Harrison, Oliver,
Rogers, Schmidt, Tryon, Baumgardner, and Godwin. Harrison moved the ordinance be
adopted and the ordinance was adopted by the following vote: Yea- Harrison, Oliver,
Rogers, Schmidt, Tryon, Baumgardner, and Godwin.
AN ORDINANCE TO MAKE ADDITIONAL APPROPRIATIONS FOR CURRENT
15-27 Ord.
Supplemental EXPENSES AND OTHER EXPENDITURES OF THE CITY OF GREENVILLE, STATE
Appropriations OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2015 was given
the first reading by title only. The Clerk read a summary of the ordinance. Godwin moved
to suspend the rules and give the ordinance the second and third reading by title only. Roll
call was taken and the motion passed as follows: Yea- Harrison, Oliver, Rogers, Schmidt,
Tryon, Baumgardner, and Godwin. The ordinance was given the second and third readings
by title only. Rogers moved the ordinance be adopted and the ordinance was adopted by
the following vote: Yea- Harrison, Oliver, Rogers, Schmidt, Tryon, Baumgardner, and
Godwin.
15-28 Ord.
Transfer
AN ORDINANCE FOR THE TRANSFER OF FUNDS AMONG THE
APPROPRIATIONS OF THE VARIOUS FUNDS OF THE CITY OF GREENVILLE was
given the first reading by title only. The Clerk read a summary of the ordinance. Rogers
moved to suspend the rules and give the ordinance the second and third reading by title
only. Roll call was taken and the motion passed as follows: Yea- Harrison, Oliver, Rogers,
Schmidt, Tryon, Baumgardner, and Godwin. The ordinance was given the second and third
readings by title only. Oliver moved the ordinance be adopted and the ordinance was
adopted by the following vote: Yea- Harrison, Oliver, Rogers, Schmidt, Tryon,
Baumgardner, and Godwin.
15-29 Ord.
amend Ord.
15-18 Vectren
contractor /
Emergcy
AN ORDINANCE AMENDING ORDINANCE 15-18 TO CORRECT THE IDENTITY
OF VECTREN ENERGY DELIVERY’S CONTRACTOR AND DECLARING AN
EMERGENCY was given the first reading by title only. The Clerk read a summary of the
ordinance. Godwin moved to suspend the rules and give the ordinance the second and third
reading by title only. Roll call was taken and the motion passed as follows: Yea- Harrison,
Oliver, Rogers, Schmidt, Tryon, Baumgardner, and Godwin. The ordinance was given the
second and third readings by title only. Baumgardner moved the emergency clause be
adopted and the emergency clause was adopted by the following vote: Yea- Harrison,
Oliver, Rogers, Schmidt, Tryon, Baumgardner, and Godwin. Baumgardner moved the
ordinance be adopted and the ordinance was adopted by the following vote: Yea- Harrison,
Oliver, Rogers, Schmidt, Tryon, Baumgardner, and Godwin.
15-30 Ord.
increase street
openings
Vectren gas
lateral
replacement
project /
Emergcy
AN ORDINANCE INCREASING THE NUMBER OF STREET OPENINGS TO BE
PERMITTED, AND REDUCTING THE AMOUNT OF THE GUARANTEE BOND TO
BE REQUIRED, IN CONNECTION WITH THE WALKER, HARRISON, MARTZ AND
FAIR STREETS, AND SPRING, MEEKER AND WAYNE STREETS 2015 VECTREN
ENERGY DELIVERY GAS LATERAL REPLACEMENT PROJECT, AND
DECLARING AN EMERGENCY was given the first reading by title only. The Clerk read
a summary of the ordinance. Oliver moved to suspend the rules and give the ordinance the
second and third reading by title only. Roll call was taken and the motion passed as follows:
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Yea- Harrison, Oliver, Rogers, Schmidt, Tryon, Baumgardner, and Godwin. The
ordinance was given the second and third readings by title only. Baumgardner moved the
emergency clause be adopted and the emergency clause was adopted by the following vote:
Yea- Harrison, Oliver, Rogers, Schmidt, Tryon, Baumgardner, and Godwin. Baumgardner
moved the ordinance be adopted and the ordinance was adopted by the following vote:
Yea- Harrison, Oliver, Rogers, Schmidt, Tryon, Baumgardner, and Godwin.
15-31 Res.
now / then
approval of
contracts water
chemicals for
bid
A RESOLUTION NOW FOR APPROVAL OF CONTRACTS FOR WATER PLANT
CHEMICALS PREVIOUSLY IMPROPERLY BID BUT THEN SUBSEQUENTLY
AUTHORIZED FOR BID was given the first reading by title only. The Clerk read a
summary of the resolution. Oliver moved to suspend the rules and give the resolution the
second and third reading by title only. Roll call was taken and the motion passed as follows:
Yea- Harrison, Oliver, Rogers, Schmidt, Tryon, Baumgardner, and Godwin. The resolution
was given the second and third readings by title only. Harrison moved the resolution be
adopted and the resolution was adopted by the following vote: Yea- Harrison, Oliver,
Rogers, Schmidt, Tryon, Baumgardner, and Godwin.
15-32 Res.
fixed assets
and reporting
manual
A RESOLUTION ADOPTING A FIXED ASSETS AND REPORTING MANUAL was
given the first reading by title only. The Clerk read a summary of the resolution. Oliver
moved to suspend the rules and give the resolution the second and third reading by title
only. Roll call was taken and the motion passed as follows: Yea- Harrison, Oliver, Rogers,
Schmidt, Tryon, Baumgardner, and Godwin. The resolution was given the second and third
readings by title only. Rogers moved the resolution be adopted. The following discussion
took place:
Oliver questioned what the minimum amount was to be called a fixed asset.
Auditor Willman stated she was not positive, but thought it was approximately $500.00.
Roll call was taken on the motion to adopt the resolution and the resolution was adopted
by the following vote: Yea- Harrison, Oliver, Rogers, Schmidt, Tryon, Baumgardner, and
Godwin.
15-33 Res.
authorize
payment of
invoices for
sewer laterals /
Winchester
Ave. project
A RESOLUTION AUTHORIZING PAYMENT OF INVOICES FOR SEWER
LATERALS ASSOCIATED WITH THE WINCHESTER AVENUE SEWER PROJECT
was given the first reading by title only. The Clerk read a summary of the resolution.
Baumgardner moved to suspend the rules and give the resolution the second and third
reading by title only. Roll call was taken and the motion passed as follows: Yea- Harrison,
Oliver, Rogers, Schmidt, Tryon, Baumgardner, and Godwin. The resolution was given the
second and third readings by title only. Oliver moved the resolution be adopted. The
following discussion took place:
President Burkett questioned who the payment would be going to and if it was part of the
original agreement.
Law Director Brand stated the payment was to Erisman Excavating, Incorporated.
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Safety/Service Director Garrison stated the Utilities Committee report stated they would
pay to have plumbing run under the house and hooked up.
Roll call was taken on the motion to adopt the resolution and the resolution was adopted
by the following vote: Yea- Harrison, Oliver, Rogers, Schmidt, Tryon, and Baumgardner.
Godwin abstained due to the fact that his residence was located on Winchester Avenue.
AN ORDINANCE AUTHORIZING ENTRY INTO A MEMORANDUM OF
UNDERSTANDING FOR SECURITY CAMERA SERVICES AND OPERATION
AGREEMENT WITH THE DARKE COUNTY COMMISSIONERS.
Tryon motioned to table the Ordinance pending further review by recommendation of the
Law director.
Law Director Brand stated he believed it was a Finance Committee issue as there would be
a cost for providing electric for the security cameras.
Roll call was taken on the motion to table the Ordinance and the motion passed as follows:
Yea- Harrison, Oliver, Rogers, Schmidt, Tryon, Baumgardner, and Godwin.
OLD BUSINESS
None.
NEW BUSINESS
Oliver moved to excuse the absences for the month of February and the motion passed as
follows: Yea- Harrison, Oliver, Rogers, Schmidt, Tryon, Baumgardner, and Godwin.
COMMUNICATIONS
The Clerk acknowledged distribution of the monthly reports from the Fire Department,
Income Tax Department, Street Department, and Transit Department.
CALL OF COUNCIL
Harrison extended his congratulations to the Boys’ Basketball Team for their year of
excellence.
Harrison reminded citizens that Friday, March 6, 2015 was First Friday night and he hoped
to see citizens there.
Oliver stated there were only seventeen more days until spring.
Rogers passed.
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Schmidt offered his congratulations to the Boys’ Basketball Team and wished them good
luck on their upcoming game.
Tryon passed.
Baumgardner stated the AdHoc Committee meeting regarding the YOLO Organization’s
request for a water feature in downtown Greenville would be Friday, March 13, 2015 at
3:00 P.M.
Baumgardner offered his congratulations to the Boys’ Basketball team stating his daughter
was a senior cheerleader and that it had been exciting to see all the fans attend the games.
Baumgardner reminded citizens that the time would change on Saturday, March 7, 2015.
Godwin passed.
President Burkett passed.
Godwin moved to rise to executive session for the purpose of ORC Section 121.22 (G)(3)
Conferences with an attorney for the public body concerning disputes involving the public
body that are the subject of pending or imminent court action. Roll call was taken and the
motion passed as follows: Yea- Harrison, Oliver Rogers, Schmidt, Tryon, Baumgardner,
and Godwin.
President Burkett excused Tryon from the Executive Session due to illness.
After a brief recess, the Executive Session began at 9:05 P.M.
President Burkett declared the Executive Session concluded at 9:34 P.M.
The meeting reconvened in open session.
Godwin moved to adjourn and the motion passed as follows: Yea- Harrison, Oliver Rogers,
Schmidt, Baumgardner, and Godwin.
The meeting was adjourned at 9:35 P.M.
COUNCIL PRESIDENT
CLERK OF COUNCIL