Race Information Pack
13th July 2013
01437 765 777
The Wales Sportive 2013
Dear Competitor,
Welcome to the 2013 Long Course Weekend and thank you for choosing this event - it promises
to be a fantastic weekend for all. Many of you have been training for months and we believe we
have a course that will test you both mentally as well as physically, whilst at the same time deliver
an experience you will always remember.
The county of Pembrokeshire and the town of Tenby look forward to welcoming you and we are
sure that you will have a great time. This event pack provides all the information you need to
get the best from your weekend. Race numbers and chips are to be collected from the Expo at
registration.
The Activity Wales Events Team are excited to be bringing you this event once again in such a
wonderful location. We know that juggling busy lives with demanding training schedules is tough,
but this is the perfect opportunity for you to relax and make friends that hopefully you will see
again and again on the event circuit, all over the UK.
There will be lots of nerves on the start line, but just remember you won’t be on your own, relax
and enjoy the occasion.
If you have any questions please feel free to ask our registration team and we will be happy to
help.
Here’s a quick checklist to ensure you’re completely set;
- Have you checked that you are registered for the correct event?
- Are you bringing your children? Taff Kids is open to children aged 4 - 14!
- Have you got your wristband for the post race party?
- Is your accommodation booked? If not, call 01437 765 777 and see what’s available.
Good luck and we’ll see you over the weekend of 12th – 14th July!
The Activity Wales Events Team
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Contents
Travel Info
Page 4
Registration
Page 5
The Wales Sportive
Page 6
Timing Chips
Page 9
Photography Page 12
Useful Numbers
Page 13
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Travel Information
Tenby by Train
Tenby is connected by local rail line to Swansea, Cardiff and Pembroke Dock. During the
weekends in the summer there are a limited number of services to and from London Paddington.
For tickets call 01437 765 777
Tenby by Bus
Regular service runs from Swansea. National Express service runs from London and Birmingham.
For tickets call 01437 765 777
Tenby Parking
Car parking is ample in Tenby; there are various public car parks, just follow the P signs located as
you approach Tenby.
Directions to Tenby - See AA Route Planner
KEY AREAS:
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1)
De Valence, Tenby – Location of Expo, Registration, Pasta Party & Post-Race Functions
2)
North Beach, Tenby – Swim Location & Taff Kids
3)
Salterns Car Park, Tenby – Sportive Start
4)
Tudor Square, Tenby – Finish for Sportive, Start & Finish Marathon and Medical Centre
5)
Pembroke Castle, Pembroke - Half Marathon Gather Point
Registration
Registration for 2013 will take place in;
De Valence Pavilion, Upper Frog Street, Tenby, Pembrokeshire, SA70 7SD
De Valence is located at the top of Upper Frog Street in Tenby. It is within easy walking distance of
the multi-storey car park. Marshals and signs will direct you on the day.
Please note athletes will be issued with their timing chip, race number and goodie bag at
registration.
At registration it is essential that you ensure that your details are correct and that you are entered
into the correct category and race distance. Athletes will not be permitted to change the race
distance during the event. Failure to complete the entered distance will result in a DNF this
year. You will still receive a t-shirt and medal; however no time will be given to those athletes not
completing the distance they entered online.
Any changes to race distance will incur an admin fee of £5 to cover new chip and race number.
No changes to race distance can be made within 2 weeks of the event.
Please note athletes registered for the LCW entry only are entitled to the LCW medal.
The events must not have been entered on an individual basis.
Essentials in Your Goodie Bag (Please check prior to leaving registration)
The Wales Sportive Athletes
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•
1 x timing chip bike clip
•
1 x bib number for the bike
•
1 x bike number
•
6 x cable ties, 4 to attach your bike number and 2 if you do not have quick release facility and you need to attach your timing chip to the front fork of your bike
(Please see instructions in the Sportive section - page 15)
Numbers should be displayed on your back for the bike.
The Wales Sportive – www.thewalessportive.com
Friday 12th July - Registration
Registration for the Wales Sportive will open at the De Valence in Tenby on Friday 12th July
between 12pm and 8pm. Please complete the medical section on the reverse of your number.
Also displayed will be our race hotline. This number should only be used only if you require
emergency assistance from the race control.
On race day, registration is held at the SALTERNS car park (start line), NOT at the De Valence.
Start times
112 mile and Long Course Athletes - 7am start
70 mile Riders - 9:30am start
42 mile Riders - 11:30am start
Cut off for the 2nd lap of the 112 mile course will be implemented at 1:30pm at the finish line/2nd
lap junction in Tenby.
Please note that you are NOT permitted to start in a different time slot than the one allocated to
your category.
Bike Route
The bike route is to take place on public highways as shown in the diagram on page 14. It is
the athlete’s responsibility to follow the Highway Code at all times. Marshals will be on hand
throughout the course but it is the athlete’s responsibility to ensure that it is safe to proceed at
junctions. Athletes are also advised to always check that it is safe to overtake other riders. Also
remember to ride within your own ability. The route is a multi-lap course, starting and finishing in
Tenby on all laps. It is important to follow the signage and marshals instructions when on course.
The route will be comprehensively sign-posted for athletes and other road users and every
junction will be clearly marked and where possible marshalled.
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The Wales Sportive – www.thewalessportive.com
Saturday 13th July
6am-7am - For your convenience all Sportive athletes MUST register in the Salterns car park
which is also the race start. This is only on the day. Those registering on Friday must do so in De
Valence at the Expo.
Only those registered online will guarantee chip timing and t-shirt.
8.00am - 1st Bike wave. 112 mile course riders and Long Course Weekend athletes depart
Salterns car park.
9-8pm - Massages are available in the De Valence, close to the finish line
10am - 70 mile bike riders depart Salterns car park
12pm - Radio Pembrokeshire begins broadcast in Tudor Square awaiting the lead riders in each
group.
12pm - 42mile Bike Riders depart Salterns car park
12:45pm - 1st Bikes expected into Tenby
From 6pm - Pasta Party at De Valence
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The Wales Sportive – www.thewalessportive.com
Notes
There will be drink stations at the following locations:
Lamphey | Mile 37 & 78 | Energy Station
Narberth | Mile 56 & 98 | Water Station
Tenby | Mile 72 | Energy Station
Energy stations will consist of: Energy drinks, Gels, Bananas, Mars Bars & Water.
Toilets are also available at the feed station in Tenby. All athletes are expected to start the race
with 2 full bottles on their bike.
Race numbers are colour-coded for distance, however, if you feel the need to retire from the race
early, you can enter Tudor Square finish at the end of your lap. Please note that if you fail to finish
the distance that you have entered, the results will show as DNF. We also have a sweep vehicle in
operation for your convenience.
Mike’s Bikes will be in attendance on the day and running a 3 van repair service on course. Mark’s
number (Mark not Mike!) is 07796 975692. We recommend putting this number into your phone
as soon as you can, in case you need him on the day!! We also have 2 motorcycles on the course
with full radio contact.
Gold, Silver and Bronze category of time will be issued.
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The Wales Sportive – www.thewalessportive.com
Chip Bike Attachment Instructions
The specially designed clip must be used to attach the Champion Chip to the frame (central tube)
of the bike, to the front fork via the quick release of the wheel, or via cable ties which can be
obtained from the registration team if required.
Check list
We advise all our athletes to have the following on Sportive day:
1)
Spare tubes
2)
Minimum of 2 full bottles of energy drink on bike
3)
Applied sun cream
4)Sunglasses
5)
Waterproofs (if necessary)
6)
Have bike checked on start line
7)
Check tyres
8)
Know the route
9)
Have mobile or spare change for emergency call
10)
Have adequate food
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Further Information
Timing – No Chip No Time
You will be given a timing chip that must be attached to your LEFT ANKLE for the duration of the
race.
Long Course Athletes - You will keep the SAME chip for the duration of the event. Bike clips will be
issued in your goodie bag for use on the Sportive.
Swim, Sportive, Full Marathon and Half Marathon entrants will be issued chips in your registration
bags for individual days.
NOTE: For this event we are using Champion Chip Timing. We are not charging a deposit for use
of chips. Please ensure that you hand your chip in to an official at the finish line location even if
you fail to complete the event. If you lose your chip, £10 will be charged for its replacement. This is
the fee the timing company charges us for non returned chips.
Finish Times will be displayed at the end of the event and full results on website soon after. The
web address is www.longcourseweekend.com
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Further Information
Nutrition
SPORTIVE - There will be a nutritional station at every 35 miles approx.
GELS ARE KINDLY SPONSORED BY GU & ACCELERADE. THEY WILL BE AVAILABLE FOR
QUESTIONS IN THE EXPO.
Functions
There will be various functions over the weekend which we welcome and encourage all athletes
and spectators to attend. It is a great way for all to unwind and enjoy the company of fellow
athletes.
Saturday 13th July: 6pm-8pm
Pasta Party in De Valence
Sunday 14th July: 7:30pm til late
Post Race Party with live band in De Valence
Failure to Finish
If you are unable to finish the race you MUST report to an official to inform them and hand in your
timing chip.
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Further Information
Event Photography
Ross Grieve is one of the countries leading portrait and sports photographers. He and his team
will be taking shots over the weekend and they will be available to buy from his site:
www.rossgrieve.com
If you and your family would also like some shots taken, speak to Ross’ team at the Expo and they
will arrange some fantastic memories of your Long Course Weekend together.
The Presentation & Prizes
Presentations will take place approximately 15 minutes after each event has officially ended.
Information on the location will be provided on the race day. There will be a full prize list displayed
in registration.
Local Facilities, Toilets & Showers
Toilets are located in De Valence and there are also public toilets located in strategic points
around Tenby. Ask a member of staff at registration for more details.
GET A FREE SHOWER - The showers at Tenby Leisure Centre will be open to use from
7.30am-10pm on Friday and from 9am-5pm Saturday and Sunday. Simply show your race number
at reception, without a race number you will be asked to pay.
The Activity Wales Events Team run an information and booking service. So if you need any
advice on accommodation, child friendly places to eat etc, please call 01437 765 777 and we will
be glad to help.
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Further Information
USEFUL NUMBERS
•
Activity Wales Events concierge line – 01437 765 777
•
Mikes Bikes (on course mechanic) – 07796 975692. May be useful to put this in your
phone now!!
•
Darren at Tri Exercise – 01437 768007 If you need kit or wetsuit hire, call Darren and he
will arrange to bring product to registration for you.
Environmental Impact
We are very lucky to be granted the relevant permissions to stage the race in Pembrokeshire so
please help us by reducing the environmental impact as much as possible and take all you litter
home.
Good luck with your race and remember RACE SAFELY,
Activity Wales Events Team
*Please note that all details are correct at the time of publishing and may change. All details will
be given at registration. It is the athlete’s responsibility to follow all instructions of the marshals
and race officials.
Activity Wales Events has a growing list of top quality events. Keep an eye on the website
www.activitywalesevents.com and remember to enter early as most of our events sell out early.
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