Academic Advising
Advisor
Handbook
Academic Advising
521 Lancaster Ave. • SSB 347 • Richmond, KY 40475-3164
Office: 859-622-2276
FAX:
859-622-5887
Table of Contents
Faculty Advisor’s Role and Responsibilities................................................................................. 1
What is Early Alert? ................................................................................................................... 2
Federal Regulations ..................................................................................................................... 3-5
Family Educational Rights and Privacy Act of 1974 Student Right To Know Act……………………….6
Undergraduate Catalog ............................................................................................................... 6
Baccalaureate Degree Requirements ........................................................................................ 7
Associate Degree Requirements ............................................................................................... 8
General Education Requirements ............................................................................................. 9-11
Important Forms ......................................................................................................................... 12
Request for Exception to Academic Policy .................................................................................. 12
College Exception Form …………………………………………………………………………………………………………..13
Petition for Late Withdrawal …………………………………………………………………………………………………..14
University Withdrawal Form ……………………………………………………………………………………………………15
Petition to Report Developmental Courses……………………………………………………………………………..16
Degree Works………………………………………………………………………………………………………………………….17-19
Declaring/Changing Majors and Minors...................................................................................... 19
Registration Information ............................................................................................................. 19
Developmental Courses .............................................................................................................. 20
Registration Errors ..................................................................................................................... 21-23
Transfer Students ...................................................................................................................... 24
Withdrawal from the University ................................................................................................ 25-27
Military Withdrawals ................................................................................................................. 27
Additional Issues Impact of “W”s and “F”s on Financial Aid ....................................................... 27-28
Academic Bankruptcy ................................................................................................................ 28-29
Writing Intensive ....................................................................................................................... 30
Other Advising Issues .................................................................................................................. 31-32
Referral List ............................................................................................................................... 33-37
Glossary …………………………………………………………………………………………………………………………………..38-40
Advising Syllabus ....................................................................................................................... 41-45
Advisors’ Roles and Responsibilities
All undergraduate students are assigned an academic advisor. You are required to meet with your advisor at
least once each term in order to collaborate on a course schedule for the next semester. You may not register
for classes until you receive a RAC number (Registration Access Code) from your advisor. Students new to EKU
and who attend orientation sessions are advised by faculty and staff specially trained to work with new
students.
Why am I required to meet with my advisor?
With more than 120 majors, 85 minors and 2,000 course offerings, navigating those choices can be complex
and challenging. Your advisor is your navigator. Your advisor is specially trained to help you plan the most
efficient route from the current semester through to graduation.
The advisor/advisee relationship
Your advisor is NOT a "parent" or "enforcer" of policies.
Your advisor does NOT tell you which classes to take.
Your advisor IS a collaborator & mentor.
Your advisor IS the first point of contact for any academic problem, question or need.
Your advisor IS a resource person and may refer you to other campus support systems or offices.
Your advisor may also assist you in selecting a career direction and/or major.
Working with your advisor to schedule classes
There are official pre-registration periods: November & April
1. Schedule an appointment with your advisor.
TIP: To make it easy to remember, Halloween and April Fool's Day are reminders to make an
appointment.
2. Print your DEGREEWORKS AUDIT Report and review it.
TIP: Your advisor's name and contact information can always be found on the top of your
DEGREEWORKS AUDIT Report (the blue box in the Web DEGREEWORKS AUDIT Report).
3. Write down a proposed list of classes for next term (do not be too concerned about days/times at this
point).
4. Bring both your DEGREEWORKS AUDIT Report & proposed class list to your advising appointment.
5. Your advisor will review your proposed schedule and may suggest revisions based upon knowledge of
academic policies.
6. Your advisor will provide your RAC number allowing you to register for next term's classes.
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What Is Early Alert?
Early Alert is a retention program that puts students in contact with the appropriate campus resources in order
to assist them in meeting their educational goals at EKU. Faculty members contribute directly to the Early Alert
Retention Program's success by referring students who are doing poorly in their academic work, chronically
absent from class, or exhibiting disruptive behavior in class. Eastern Kentucky University is committed to the
retention and graduation of its students by providing a learning environment that is conducive to student
success. The Early Alert Retention Program has been put in place to help ensure that every student is able to
take full advantage of the educational opportunities available at EKU.
2
Federal Regulations
Provisions of the Family Educational Rights and Privacy Act of 1974
FERPA
(As amended)
PUBLIC LAW 93380
This is to serve notice to all students of Eastern Kentucky University of the rights and restrictions regarding the
maintenance, inspection, and release of student records contained in the Family Educational Rights and Privacy
Act of 1974 (FERPA), as amended. The University is composed of five colleges and offers a wide variety of
services to students. Each college and service requires the maintenance of some records concerning students
enrolled in a particular college or participating in a nonacademic service. The location and type of record
maintained by the University depends upon the field of study or service in which the student is enrolled. The
following is a list of the types of records maintained by the University for students:
1. Grade reports
2. Transcripts
3. Curriculum information
4. Applications for graduation
5. Correspondence with students, if any
6. Withdrawal records, if applicable
7. Admission forms
8. ACT test scores
9. Student teacher evaluations, if applicable
10. Letters of recommendation, if applicable
11. Nominations for awards, if applicable
12. Biographical data
13. Evaluation forms, if applicable
14. Weekly student teacher logs, if applicable
15. Midterm evaluation, if applicable
16. Records of school visitations, if applicable
17. Physical education requirement waivers
18. Field training evaluations and correspondence, if applicable
19. Professional conduct agreements and liability insurance coverage
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Access to Records: In general, the records maintained by the University are available only to the student,
University personnel with legitimate educational interests, other institutions where the student is seeking
financial aid, and to authorized representatives of the Comptroller General of the U.S., the Secretary of
Education, or an administrative head of an education agency, in connection with an audit or evaluation of
federally supported programs, and as provided by Section 164.283 of the Kentucky Revised Statutes. However,
information may be released by the institution to appropriate persons in connection with an emergency if the
knowledge of such information is necessary to protect the health or safety of a student or other persons.
Records may also be furnished in compliance with a judicial order or pursuant to a subpoena or with the
consent of the student.
Students may inspect and review all records pertaining to them within forty-five (45) days of making request
for same, except for (1) records created or maintained by a physician, psychiatrist, psychologist or other
recognized professional or paraprofessional acting or assisting in a professional capacity in connection with
treatment of the student (except that the student may have these records reviewed by a physician or
appropriate professional designated by the student) , (2) financial records of the student’s parents, (3)
confidential letters and recommendations put in the files prior to January 1, 1975, and (4) confidential
recommendations relating to admission, applications for employment, or honors, if the student has waived
his/her right to review such records. Where a particular record cannot be reviewed by a student without
revealing confidential information relating to other students, the records custodian will inform the student,
upon request, of the contents of the record pertaining to that student.
Parents of dependent students have a right to information concerning their children’s grades without having to
gain the student’s consent.
Procedures for Challenge: A student who believes that any record maintained by the University pertaining
directly to that student is inaccurate, misleading, or otherwise violates the right to privacy of the student as
provided by Title IV of Pub. L. 90247, as amended, and Pub. L. 93380 as amended by Senate Joint Resolution 40
(1974) may request a hearing before a panel of three persons appointed by the President of the University. The
panel may direct that appropriate action be taken to correct, explain, or expunge the record(s) challenged.
Request for hearings should be addressed to the Office of University Counsel, Eastern Kentucky University,
Coates Room 205, CPO 40A, 521 Lancaster Avenue, Richmond, Kentucky 40475-3102.
Directory Information: The University may release information without the student’s consent where the
information is classified as “directory information.” The following categories of information have been
designated by the University as directory information: name, address, telephone listing, email address, date
and place of birth, major field of study, participation in officially recognized activities and sports, weight and
height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent
previous education institution attended by the student. Students who do not wish such information released
without their consent should notify the Student Records Office in writing. Any such request should be sent to
Office of the Registrar, Office of Academic Records/Transcripts, Eastern Kentucky University, Student Services
Building Room 239, CPO 58, 521 Lancaster Avenue, Richmond, Kentucky 40475-3158.
Notification of Rights under FERPA for Postsecondary Institutions: The Family Educational Rights and Privacy
Act afford students certain rights with respect to their education records. They are:
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(1) The right to inspect and review the student’s education records within 45 days of the day the University
receives a request for access. Students should submit to the registrar, dean, head of the academic department,
or other appropriate official, written requests that identify the record(s) they wish to inspect. The University
official will make arrangements for access and notify the student of the time and place where the records may
be inspected. If the records are not maintained by the University official to whom the request was submitted,
that official shall advise the student of the correct official to whom the request should be addressed.
(2) The right to request the amendment of the student’s education records that the student believes is
inaccurate or misleading.
Students may ask the University to amend a record that they believe is inaccurate or misleading. They
should write the University official responsible for the record, clearly identify the part of the record
they want changed, and specify why it is inaccurate or misleading.
If the University decides not to amend the record as requested by the student, the University will notify
the student of the decision and advise the student of his or her right to a hearing regarding the request
for amendment. Additional information regarding the hearing procedures will be provided to the
student when notified of the right to a hearing.
(3) The right to consent to disclosures of personally identifiable information contained in the student’s
education records, except to the extent that FERPA authorizes disclosure without consent.
One exception which permits disclosure without consent is disclosure to school officials with legitimate
educational interests. A school official is a person employed by the University in an administrative,
supervisory, academic or research, or support staff position (including law enforcement unit personnel
and health staff); a person or company with whom the University has contracted (such as an attorney,
auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an
official committee, such as a disciplinary or grievance committee, or assisting another school official in
performing his or her tasks.
A school official has a legitimate education interest if the official needs to review an education record in
order to fulfill his or her professional responsibility.
Upon request, the University discloses education records without consent to officials of another school
in which a student seeks or intends to enroll.
(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by the
University to comply with the requirements of FERPA. The name and address of the Office that administers
FERPA are: Family Policy Compliance Office, U.S. Department of Education, 600 Independence Avenue SW,
Washington, DC 20202-4605.
5
Student Right-To-Know Act
(Pub. L. 101542)
Eastern Kentucky University 19992000
Section 103 of the Student Right-To-Know and Campus Security Act of 1990 (Public Law 101542) as amended
by the Higher Education Technical Amendments of 1991 (Public Law 10226) requires public disclosure of
relevant graduation rate information for students enrolled in colleges and universities receiving federal
financial assistance annually beginning July 1, 1993. Because the undergraduate and graduate catalogs are
published for a two year period, the graduation rate information will be published each year in the University
Handbook for Students or may be obtained upon request from the Office of the Provost and Vice President for
Academic Affairs, Coates Administration Building, Room 110, CPO 30A, 521 Lancaster Avenue, Richmond,
Kentucky 40475-3102.
For additional information please go to the following web site: http://www.registrar.eku.edu/confidentiality/
Advisor Resources
Undergraduate Catalog
Eastern Kentucky University's Undergraduate Catalog is a reference tool that gives descriptions of all of the
following resources and services listed below.
To view the current and previous copies of the undergraduate catalog please go to:
http://www.undergradstudies.eku.edu/catalog/
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Baccalaureate Degree Requirements
Comprehensive Requirements
To qualify for a baccalaureate degree, students must satisfy the following requirements:
1. Complete all requirements in the degree program as established by appropriate University
committees.
2. Complete University academic requirements; including basic skills proficiencies in English, reading,
and mathematics; and general education; as established by appropriate University committees for each
degree program.
3. Complete a minimum of 120 semester credit hours, with at least 42 hours at the 300 level or above.
4. Earn a minimum grade point average (GPA) of 2.0 on all college-level work taken at Eastern Kentucky
University. In addition, transfer students must earn a minimum GPA of 2.0 on the combined transfer
work and Eastern Kentucky University work.
5. Earn a minimum of 32 semester hours through EKU.*
6. Earn the credits applicable to the degree within eight years prior to the date the degree is awarded.
Credits more than eight years old may be validated by the college dean.
7. Students enrolled in MAT 090 are not permitted to enroll in any course with the following prefix:
AST, BIO, CHE, CIS, CNM, CSC, FOR, GLY, NAT, PHY, SCI or STA.
8. According to AACSB International business accreditation standards, students enrolled in University
baccalaureate degree programs, other than those within EKU Business, will not receive credit toward
their degrees for more than 25 percent of their undergraduate programs in credit hours in courses
offered through EKU Business and/or business courses (courses commonly taught in school of business)
transferred from other colleges and universities or taken from other units within Eastern Kentucky
University. Students who desire to take business courses are encouraged to enroll in the Business
minor.
General Education Requirements
The General Education Program consists of 48 hours of course work in eight blocks (identified with
Roman numerals):communication (I), mathematics (II), arts and humanities (III),natural sciences, (IV),
social and behavioral sciences (V), wellness(VI), breadth of knowledge (VII), and depth of knowledge
(VIII).These blocks are subdivided into 16 course categories. Students must earn the specified number
of hours in each of these course categories. See the end of Section Four in this Catalog for more
detailed information about general education requirements
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Associate Degree Requirements
Comprehensive Requirements
To qualify for an associate degree, students must satisfy the following requirements:
1. Complete all requirements in the degree program as established by appropriate University
committees.
2. Complete University academic requirements, including basic skills proficiencies in English, reading,
and mathematics; and general education; as established by appropriate University committees for
each degree program.
3. Complete a minimum of 60 semester credit hours.
4. Earn a minimum grade point average (GPA) of 2.0 on all college-level work taken at Eastern
Kentucky University. In addition, transfer students must earn a minimum GPA of 2.0 on the combined
transfer work and Eastern Kentucky University work.
5. Earn a minimum of 16 semester hours through Eastern Kentucky University.
6. Earn the credits applicable to major and supporting degree requirements within eight years prior to
the date the degree is awarded. Credits more than eight years old may be used to meet general
education, upper division, and free elective areas. The college dean of a student’s major may validate
individual eight-year-old (or older) coursework as meeting major and/or supporting requirements.
7. Students enrolled in MAT 090 are not permitted to enroll in any course with the following prefix:
AST, BIO, CHE,CIS, CNM, CSC, FOR, GLY, NAT , PHY, SCI or STA .General Education Requirements
Students in associate degree programs must earn a minimum of 15 hours in courses approved for general
education. These hours must include ENG 101 and ENG 102 or their equivalent. The nine additional hours must
include approved one course in each of the following categories: IIIA, IIIB, IIIA/B, or VII (arts and humanities);
VA, VB, VC, or VII (social and behavioral sciences); and II, IVA, IVB, or VII (mathematics and/or natural sciences).
Courses meeting general education requirements have been identified by an asterisk (*) in program plans in
Section Five. For certain curricula, individual requirements are waived if they are satisfied in the major
program. See the end of Section Four in this Catalog for information about general education requirements.
8
General Education Requirements
http://advising.eku.edu/sites/advising.eku.edu/files/files/Gen%20Ed%20Worksheet.pdf
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10
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Important Forms
When advising students you will find that you need various forms. Each of the following forms has an
explanation of its purpose and use.
The following forms are often used when advising students:
http://registrar.eku.edu/sites/registrar.eku.edu/files/files/Exception%20to%20Univ%20Policy.pdf
12
http://registrar.eku.edu/sites/registrar.eku.edu/files/files/College%20Level%20Exception%20to%20Policy%20Form.pdf
13
http://registrar.eku.edu/sites/registrar.eku.edu/files/files/Petition%20for%20Late%20Withdrawl%20Form.pdf
14
http://registrar.eku.edu/sites/registrar.eku.edu/files/files/University%20Withdrawl%20Form.pdf
15
http://www.developmentaleducation.eku.edu/policies&forms/Petition_%20DevelopmentalHold.pdf
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DegreeWorks
With DegreeWorks, you can plan out your academic roadmap to graduation. DegreeWorks, along with your
advisor, will ensure you are on the right track to graduate.
DegreeWorks will assist you to:
Track your academic progress.
Prepare for future course registration.
Plan for graduation.
DegreeWorks is accessible via EKUDirect.
DEGREEWORKS ADVISOR HELP SHEET
How to LOGIN
DegreeWorks
How to FIND a student (for those that have access to only their advisees)
List of advisees will automatically populate
Click Find
1. Sort by Name, Degree, Major etc…
2. Click Unselect all
3. Select the student(s) whose audit you wish to review
How to EMAIL the student – in audit view (“Student View”) simply click on student’s name
REFRESH & PROCESS NEW – pulling in fresh student data
data from Banner and run a new audit. Otherwise student data is
refreshed automatically every morning and a new audit will automatically run.
-demand refresh button is pushed, you must also click on process new otherwise the audit will not reflect
the new data that was pulled through.
DEGREE AUDIT - Reviewing Progress To Degree –– The Roadmap to Graduation
Full Audit – “STUDENT VIEW” – Do NOT print this (lots of paper)
Course Information – click on course and a box will appear with course description, any pre-reqs, and real
time data on offerings in the current schedule of classes.
Students and advisor both see this; looks the same for both.
Registration Checklist – what’s left to do – This is better for students to print.
Students and advisor both see this; looks the same for both.
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Graduation Checklist – only for advisors – quick view of student progress – look for green checks
Advisors only see this view. This is printable if you feel you need a paper record.
PDF button – Save audit as a PDF
ACADEMIC PLANNER – every student should have Current-Customized-Active-Saved-LOCKED Academic
Plan
– we know to offer it! Only ACTIVE LOCKED plans give EKU this information.
east current freshmen should have create and save an academic plan.
1. Click on PLANNER
2. Full audit appears on left – student created/loaded plan should appear on right
3. CHECK ACADEMIC PLAN – are all courses listed? – are any wrong courses entered on the plan?

Important – be sure the plan is a good plan.
At bottom of page click on “CHECK ALL TERMS”
i. Can also select only a few terms to be placed into planner worksheet
At top click on “PROCESS NEW” – all courses in checked terms will be placed on to the planner worksheet
for your review.
Carefully review the audit – are all areas met? Are there unnecessary or unwanted Free Electives or
courses not used? If you find mistakes correct the academic plan LOCK then SAVE the corrected plan.
4. NOTES to your advisee - after you save and lock plan change to CALENDAR MODE.
CALENDAR MODE – at bottom make your student specific instructions (This is viewable to students).
Print this CALENDAR MODE (this view saves paper and includes your notes to the student).
CLASS HISTORY – a one-button transcript of the student
EXCEPTIONS and WAIVERS
will continue to be requested via exceptions forms, the Registrar’s Office will receive the completed
forms, and if approved will input these into DGW.
LOOK AHEAD – add specific courses to a Look Ahead degree audit to see how they would fit into the
student’s program
GPA Calculator
courses in order to reach a desired GPA.
WHAT IF – how would existing coursework apply if student decides to change their program
Other planner buttons:
Save AS – should student decide to create a new or change an existing approved plan they would have to
save the plan under another name which would require approval
Uncheck All – uncheck all terms previously checked
Delete-Delete a student’s plan
1. If you delete a plan, all notes will be lost. Be sure to copy and paste applicable notes into the new plan
and save new plan
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Degree Works Email – send all questions, suggestions, issues to [email protected] (not for student use, for
advisors and departmental/college use only).
To view video tutorials please go to the following link: http://www.registrar.eku.edu/degreeworks/tutorials/
Declaring/Changing Majors and Minors
Students may declare or change their currently declared major, minor, or concentration, either by
using the Change-of- Major link in EKUDirect, or using the paper form and obtaining the written approval of the
department chair or advisor of their desired new program. (Read below regarding programs that have specific
entrance requirements.)
The “Declaration of Program of Study” form is available through www.forms.eku.edu, as well as the
Registrar’s website. This form may be used by a student at any time during the academic year or summer term.
When the requested change is received by the Registrar’s Office it will be processed, and a new advisor will be
assigned by the Office of University Advising within 10 business days.
During the fall and spring academic semester the EKUDirect Change-of-Major link is available only
during the first six weeks and the last three weeks of the term. The EKUDirect link is available during the entire
summer term.
Because changing majors generally lengthens students’ time to degree, any student who changes their
major twice during a single academic year may not use the EKUDirect Change-of-Major link for the balance of
that academic year. To make further changes to their program of study he/she must use the Declaration of
Program of Study form which requires a signature.
Some programs of study require specific admission criteria, and have a formalized admission process. These
programs require a separate application for admission. Please refer to the program requirements section of
this catalog to determine whether a program has a specific admissions processes or criteria.
When declaring a major, all degree-seeking students shall declare as a first major an EKU degree
program, or a university certificate if that is the student’s only educational goal. Preprofessional curriculums or
departmental certificates may be pursued as second majors or concentrations.
Registration
Registration Information
Students can ONLY register using the EKU Direct.
Students access online registration by clicking on the EKU homepage (www.eku.edu), On “EKU
students” in the top menu, and then on “EKU Direct” on the left hand side of the screen.
Students must have a Registration Access Code (RAC) to register. (This is obtained from their advisor.)
For registration assistance call 859-622-2320.
Student register based on the number of credit hours earned.
For further information about registration dates and deadlines go to: http://www.eku.edu/compass/dates/
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Developmental Courses
The Developmental Education and College Readiness Program at Eastern Kentucky University helps students
achieve academic success by developing or enhancing skill level proficiencies in the areas of reading, writing,
and mathematics needed for success in college-level courses. Proficiencies in these areas are measured by
student performance on the ACT, SAT, and EKU placement tests. Students needing additional preparation,
identified through testing, are required to enroll in college readiness or developmental education coursework.
College readiness is defined by minimum ACT sub scores of 18 in English, 19 in mathematics, and 20 in reading.
Developmental Education and College Readiness courses offered at Eastern Kentucky University include:
ENG 090 (Basic Writing)
ENG 095 (Developmental Composition)
ENR 090 (Developmental Reading I)
ENR 095 (Developmental Reading II)
ENR 116 (Strategies for College Reading)
MAT 090 (Prealgebra)
MAT 095 (Developmental Algebra I)
Each developmental course is a three-hour institutional credit course. The credit hours for courses beginning
with a zero course number, like 090, 095, or 098, do not apply toward graduation but do count toward
enrollment status for purposes of financial aid eligibility and full-time student status. Note:
Students take MAT098 to prepare for MAT107. MAT098 is not required of students needing to meet
developmental mathematics requirements. Students transferring to Eastern Kentucky University
with an Associate of Arts, Associate of Science, Associate of Applied Sciences, and Associate of Science in
Nursing degree, or equivalent, will be considered proficient in the three basic skill areas of English (writing),
mathematics, and reading. Please see Section Six of this Catalog for descriptions of these courses.
Developmental and College Readiness Enrollment and Completion Requirements
Following are the policies concerning developmental enrollment and completion requirements for degree
seeking students:
1) All full- or part-time students with developmental requirements in two or more areas must take GSO 102:
Transition to College in the first semester of enrollment.
2) All full- or part-time students with developmental requirements, identified by the ACT, SAT and local
placement testing are required to enroll in the specified developmental course(s) during their first and each
subsequent semester of enrollment at EKU, excluding summer, -until all developmental requirements are
completed.
3) Part-time students must enroll in any required developmental course(s) before attempting course work
which carries academic credit, other than GSO 102 or other required orientation courses.
4) Students with developmental requirements are allowed a maximum of two consecutive terms of University
enrollment, excluding summer, to successfully complete each required course. Students not completing
developmental requirements in the specified timeframe will have developmental holds placed on their course
registration.
5) Students with developmental requirements must complete all required developmental courses by the end of
the term in which they attempt their 45th credit hour, including developmental hours. Withdrawal from a
developmental course counts as one semester of University enrollment toward the attempted completion of
developmental requirements. Students not completing all developmental requirements within 45 hours will be
developmentally dismissed.
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Registration Errors:
While registering students may encounter registering errors. Below are common errors and how they may be
resolved.
ERROR MESSAGE
(See "STATUS")
DEFINITION
SOLUTION
Closed Section
Section is full - no seats available
Choose a different section.
OR It is possible to ask the
department chair for a
Capacity Override.
However, the chair may say
"no".
Class Restriction
Course is restricted to specific students
based on the number of earned hours as of
the last semester completed at EKU. See
DEGREEWORKS AUDIT report for the
number of hours you have completed.
Select a different course. OR
You may request a Class
Restriction Override through
the dean's office of the
college offering the class.
Closed Section X
This section is cross-listed with another Choose a different section.
section and both sections meet in the same OR It is possible to ask the
room. That room is now FULL.
department chair for a
Capacity Override.
However, the chair may say
"no".
Section Not Available For
Web Add/Drop
The section has been cancelled. The
department is no longer offering this
specific section.
Course Status Dates Not
Within Range For Part Of
Term
That registration activity is no
It is possible to add a course
longer available at this time. It is too late late but this requires a
to add this course to your schedule.
completed Late Add Form
including instructor,
department chair, and dean's
signature.
CORQ_Subject Course
Number Req
One or more separate courses may be
required to be taken at the same time.
Choose a different section.
Register for all classes by
submitting the CRN's for all
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(ex:CORQ_ELE 446G REQ)
These courses are called co-requisites.
(See course description in catalog.)
sections simultaneously. OR
You may request a Co-Req
Override from the
Department Chair.
Level Restriction
Course is restricted to a specific level
(Graduate or Undergraduate)
Undergraduate students
wishing to enroll in graduate
courses need special
permission from the
Graduate School Office.
Permission is granted in the
form of a Level Restriction
Override.
Link Error A1 Required
This course requires the simultaneous
registration in a lecture and laboratory
section. You have tried to register in a
lecture or lab section without the
corresponding lab or lecture section.
Register for both the lecture
and one of the linked labs.
The labs are listed directly
underneath the lecture
classes and have 0 credit
hours. Submit the CRN for
the lecture and linked lab
at the same time.
Major Restriction
Class is restricted to specific majors.
Special permission and a
Major Restriction Override
must be obtained from the
department chair.
Maximum Hours Exceeded
Registration exceeds the maximum
Permission to take more than
number of hours permitted for that student the allotted hours must be
for that term
obtained from the dean of the
student's major.
Program Restriction
This section is restricted to specific
programs.
(or A2, or B1 or B2 etc...)
Change your major to that
program. OR Contact
department and request a
Program Restriction
Override.
PRE-REQ and/or Test Error Class requires a pre-requisite or a specific Pre-requisite and/or a
test. (See course description in catalog). specific test must be
completed before you are
allowed to register. OR You
may request a Pre-Requisite
22
Override from the
department chair.
Repeat Limit Exceeds 1
Student has enrolled in the course at least
twice before. This message will occur
regardless of whether the student has ever
completed the course.
Student must obtain a Repeat
Limit Override from the
dean's office for the student's
major.
Time Conflict With (CRN
XXXXX)
The section is conflicting with another
Select a section that meets at
section already on the student's schedule. a different time. OR Student
may request a Time Conflicts
Override from the
department chair.
23
Transfer Students
Eastern Kentucky University accepts credit in transfer from other institutions with regional accreditation status.
EKU also participates in and subscribes to the principles of the Kentucky Council on Postsecondary Education
statewide transfer agreements. EKU accepts credits transferred from all public institutions in Kentucky
accredited by SACS and will apply them to the general education and program requirements to the maximum
extent specified in these agreements. Credits not identified in these agreements will be applied to degree
requirements as deemed appropriate. Lower division courses taken at a community or junior college are
accepted in transfer as lower division coursework, even if EKU offers a comparable course at
the upper division level. Eastern Kentucky University will also award credit to students for non-collegiate
sponsored instruction and training programs provided an articulation agreement exists between the University
and the institutions or organizations providing the instruction. Articulation agreements must be officially
approved according to the University policy for such agreements and must be signed by both EKU and the
collaborating institutions/organizations. A copy of the signed agreements must be on file in the Office of
the Provost (original), the Office of the Registrar, and the Dean’s office of the College which initiated the
agreement. Articulation agreements must be in place prior to the non-collegiate instruction or training in
order for credit to be considered. In all instances, consideration will only be given to those courses/training
programs whose content provides competencies equivalent or comparable to courses and educational
experiences offered by EKU. Currently enrolled students who desire to take courses elsewhere and transfer
them back to Eastern Kentucky University should consult with the EKU Transfer Center and also obtain the
approval of their college dean prior to enrolling. The University will not take responsibility for courses
transferred without prior approval.
Credit and grades earned in transfer are posted to the student’s EKU transcript. Students with transfer credit
should note that they must successfully complete all their curriculum requirements as well as earn a cumulative
and institutional (EKU) GPA of 2.00 in order to graduate with a degree or University certificate from EKU.
Transfer Credit Evaluation Process
When an acceptable transfer course (see above), which has never been evaluated before, is presented to EKU
for consideration, EKU records the course as acceptable for credit but unevaluated. The Transfer Center
contacts the student and requests course descriptions and syllabus information for review. Once that
information is received, the Transfer Center forwards the information to the appropriate academic department
along with a Transfer Course Evaluation form for their review and consideration. The academic department
determines whether an exact equivalency, a subject/discipline elective, or a generic free elective is the
appropriate EKU transfer articulation depending on course content and learning objectives. The academic
department can also recommend that a course be considered for general education consideration even if an
exact equivalency is not awarded. Transfer credit that is recommended for general education consideration,
but with no exact equivalency to an EKU course, is forwarded to the General Education Committee for
consideration. Students wishing to appeal the evaluation of transfer credit should consult with the staff in the
office of the college dean of their first major.
24
Withdrawal from the University
Withdraw from classes or the University before the 10th week of a full term deadline
A student may desire to withdraw from an individual class, or a student may wish to officially withdraw from all classes
and leave the University completely. A student may do either of these only up until the 10th week of a
regular semester.
For withdraw deadlines for partial semester terms, or summer classes, please refer to the Colonel's Compass
(http://www.eku.edu/compass/).
1.
First four weeks of term - students may drop/withdraw from a class through EKUDirect. No
withdrawal fee is charged.
a.
b.
c.
d.
e.
f.
g.
h.
i.
2.
3.
Class drops/withdrawals are available via EKUDirect only during the first 4 weeks of the semester.
Go online to the EKU Student (www.online.eku.edu), ADD/DROP link, and select "drop by web" or
"withdraw by web".
Students are welcome to perform this activity at the Registration Center where there is staff available
to help.
For EACH registered class select DROP or WD course--Withdraw by web. (During the first four
weeks of the term one of these selections will be available).
Click the button Submit Changes. Under "Status," verify that the word "Registered" has been
replaced with "Dropped" or "WD course". Also, be sure that Credit Hours are "0.0 hours".
This action is immediate and any tuition refunds are effective the moment the student clicks the
Submit Change button.
BE SURE TO CLICK ON THE SUBMIT BUTTON - WAIT FOR THE SCREEN TO REFRESH.
Print this page as proof.
Look at your class schedule to see that you were successful in dropping/withdrawing from the
undesired class.
Have holds preventing access to ADD/DROP?.
a.
HOLDS on a student record are there because an office wishes to convey a message to that student,
they want the student to have a conversation, return a library book, or they may only intend to
prevent the student from adding a class, not from dropping..
b.
c.
A HOLD does not mean you are not allowed to withdraw.
Call the Registration Help Line at 859-622-2320, or email [email protected], or come to the
Registrar's Office in the Student Success Building, Room 239.
Fifth - tenth week of term. Class drops/withdraws are no longer allowed using EKUDirect. Instructor
written permission is required and a withdrawal fee $50/ cr. hr.) applies.
a.
b.
If withdrawing from an individual class, between the 5th and 10th week of semester, you must go to
your instructor and ask for permission to withdraw from his/her course.
1. You must meet with the instructor and obtain the the Drop Course/Withdraw Course
Form directly from your class instructor.
2. The student is expected to discuss any possible strategy for succeeding in the course, as an
alternative to withdrawing
3. Instructor permission is required; department chair and dean's signature CANNOT BE USED
TO SUBSTITUTE.
4. If the student has difficulty meeting with the instructor during their office hours the student
is expected to come at the scheduled class time to speak with, or arrange an appointment
with the instructor.
Complete the Drop Course/Withdraw Course Form, and obtain the instructor's signature. A
different form is required for each class a student wishes to withdraw from.
25
c.
This form MAY NOT be used to generate an official withdraw from the University.
1.
4.
If leaving the institution completely please complete the University Withdraw Form, or
see the Office of University Advising.
d. Student must take the signed form to the academic department during business hours so the
instructor's signature can be verified with a departmental stamp.
1. Student should obtain a copy of the form from the department.
2. Student may then hand-carry the signed and stamped original form from the department to
the Registrar's Office, or the student may leave the stamped original form for the department
to forward to the Registrar.
e. A $50 per credit hour charge will be assessed ($150 for a 3 cr. hr. course).
f. No tuition refund is available during this time period.
Need to make an official withdraw from the University, but have no Internet Access? - If it is
BEFORE the 10th week and the student does not have access to a computer, then the student must submit
a written request to withdraw from the university.
c.
d.
e.
h.
You may complete the University Withdrawal Form, or you may send a letter.
The form or letter may be mailed, faxed, or hand delivered.
The form or letter should be addressed to: EKU Registrar, SSB CPO 58, 521 Lancaster Ave.,
Richmond, KY 40475-3158 (FAX Number: 859-622-6599).
f. The withdrawal will be effective as of the POSTMARK DATE ON THE FORM OR LETTER, or when faxed
or hand delivered, the DAY THE LETTER IS RECEIVED by the Registrar.
g. The form or letter must include the following information:
 Student name and student EKU I.D. number
 A statement that the student wishes to withdraw completely from the university.
 Student's SIGNATURE (mandatory), and the DATE.
 If it is a petition for late withdraw then you must include justification and documentation for
the withdrawal (see p. 47 in the catalog for deadlines and details.)
The withdrawal will be effective as of the POSTMARK DATE ON THE FORM OR LETTER, or when faxed or hand delivered,
the DAY THE FORM OR LETTER IS RECEIVED by the Registrar.
i. Any refund will be calculated as of the withdrawal effective date (see c. above).
If there are any problems or questions, call the Registrar's Office at (859) 622-2320, or email [email protected].
All email communication must be via the student's EKU email account..
Withdraw from classes or the University after the 10th week of a full term deadline
HOW TO PETITION FOR A LATE WITHDRAWAL
Any student who was the victim of extraordinary circumstances which affected their academic performance, and which
interfered with their ability to withdraw from a class, or the University, before the end of the 10th week of the semester
may submit a petition requesting a late withdrawal. The petition will be considered by the University Withdrawal
Appeals Committee. If the petition is approved by the Committee the Registrar will process the withdrawal and assign
a "W" grade to any and all affected classes.
1.
2.
Complete the Withdrawal Petition Form* (PDF form), available from the Registrar's website or from the
Registrar's Office (SSB 239).
Send or deliver completed petition form to:
EKU Withdrawal Appeals Committee
c/o Ms. M. Tina Davis, University Registrar
Office of the Registrar CPO SSB 58
Eastern Kentucky University
521 Lancaster Avenue
Richmond, KY 40475-3158
3.
Verify that all items requested on the petition* form are included - identify the semester and course(s) you
wish to withdraw from and explain the details of your extraordinary circumstances, such as illness, accident,
26
or family death.
4.
5.
6.
The Office of the Registrar will coordinate all paperwork for the Withdrawal Appeals Committee. The Registrar
will make the final decision regarding whether an appeal contains sufficient documentation to be placed on the
Committee agenda. Students will be contacted is their petition is incomplete.
REQUIRED: Documentation related to your circumstances. For example, a letter from a physician on
his/her letterhead, a hospital record, an accident report, or an obituary that lists you as a relative. As you put
together your documentation, keep in mind that it is your responsibility to present a clear justification
for the withdrawal. Most important the Committee will need to understand WHY you did not withdraw by
the 10th week deadline. If you do not make your case convincingly, your request will most likely be denied.
All submitted documentation as well as the student's full academic record will be carefully reviewed by the
Withdrawal Appeals Committee. The student's instructors for the term in question may be contacted for
comments on the student's class participation and academic performance. The Committee will review your
petition and inform you of its decision by mail.
Any student who is dissatisfied with the decision of the Withdrawal Appeals Committee has 30 calendar days,
from the postmarked date on their notification letter, to submit to the Registrar's Office, in writing, an appeal
for reconsideration by the Committee. Such an appeal must be based on additional documented details or
explanation; the student may request to appear before the Committee at the meeting where their appeal will
be considered. Once a student has appealed the original decision of the Committee - the Withdrawal Appeals
Committee's reconsideration verdict is final. If no receipt of an appeal by the student is received by the close
of the 30 day window the original decision of the Committee stands as final.
*Note: The deadline for receipt of petitions is the last day of final exams of the first full semester (Fall or
Spring) that follows the term in which you are petitioning for late withdraw. The last day of final exam
week for any term is identified in the academic calendar in the Schedule of Classes. Petitions received
after that day will not be considered.
Military Withdrawals
A student activated (not just enlisting) by the military should send a letter requesting a withdrawal and enclose a copy
of the activation notification. The Office of the Registrar staff will process the withdrawal which also triggers a 100%
refund or reduction of tuition. The address is shown under 2.a above. Thank you for serving.
(Please click here for additional information.)
Additional Issues
Impact of “W”s and “F”s on Financial Aid
Something that is not universally known to either students or advisors is that, for the purposes of financial aid
processing, all withdrawn courses (where the course is recorded on the transcript with a “W”) and “F”s count in
financial aid hours attempted (see next section entitled Satisfactory Academic Progress). There is a financial aid
upper limit on attempted hours. The limit at EKU is 180 hours for baccalaureate degree students and 90 hours
for associate degree students. While this may seem liberal, a significant number of students discover that they
have depleted their financial aid before attaining their degrees.
Students who register for extra classes, thinking that they can just withdraw from one or two after “testing the
waters,” can really be hurt financially as they approach graduation. Those classes, here and there, can add up!
Therefore, caution students. Help them realize that, down the road, it can harm them to have a lot of
withdrawn classes on their record. It also doesn’t look good to a job recruiter to see a lot of withdrawals. It may
27
convey the message that the applicant has a history of indecision, or of not completing tasks (in this case,
enrolled courses). Please be aware that students may be charged for dropping classes. Consult the
Registrars’ Office for current policy.
FINANCIAL AID ISSUES
Federal regulations mandate that all students make satisfactory, measurable academic progress toward
completion of a degree in order to receive federal assistance through Title IV federal grant, work, and loan
programs. For any Financial Aid issues please have the student contact the Financial Aid Office. Students
may contact you regarding Financial Aid Appeals needing a letter of support.
Academic Bankruptcy
Academic bankruptcy allows undergraduate students who are returning to Eastern Kentucky University after
remaining out for an extended period to void a portion of the work attempted during one or more semesters of
the prior enrollment(s). EKU offers this option because it recognizes that some students fail to perform
satisfactorily due to immaturity or to other factors that interfere with their academic performance.
To qualify for bankruptcy, a student must meet the following
conditions:
(a) The student must not have attended Eastern Kentucky University or any other institution of higher
education for a period of at least two consecutive years sometime after attempting the work to be bankrupted.
(b) After being readmitted, the student must attain a minimum of a 2.0 GPA with no grade lower than a “C”
on at least 12 hours of college‑level (i.e., 100 or above) EKU courses. All courses and grades, including repeated
courses, will be counted in the GPA. All work attempted in the academic term that includes the twelfth hour is
affected by these grade restrictions.
(c) The student must state, in writing, his or her intention to declare bankruptcy to the Registrar’s Office. The
student will also specify which semesters are being requested for bankruptcy. Students may request to
bankrupt any or all semesters of their prior work, but all work from a given semester will be bankrupted if the
student requests to bankrupt that semester and if the request is approved.
(d) The student may not have previously declared bankruptcy of EKU work.
(e) The term noted above in which the twelfth hour is attempted must be spring 1986 or more recent.
If bankruptcy is granted, the bankrupted work will remain on the transcript; but it will not be counted in the
student’s GPA and will not count toward degree requirements, including the upper division hours requirement.
However, the dean of the college in which the student is enrolled may waive major, supporting, and general
education requirements met by bankrupted courses in which the student received at least a “C” or higher
grade, while requiring the student to substitute enough elective courses to obtain the minimum number of
credit hours required to graduate. All academic course work, including bankrupted work, will be counted in
computing graduation with honors.
2. Academic Bankruptcy of Transferred Work
Academic transfer bankruptcy allows undergraduate students who have been out of higher education for an
extended period to void a portion of their earlier work attempted at other institutions. EKU offers this option
because it recognizes that some students fail to perform satisfactorily due to immaturity or to other factors
that interfere with their academic performance. To qualify for transfer bankruptcy, a student must meet the
following conditions:
28
(a) The student must not have attended Eastern Kentucky University or any other institution of higher
education for a period of at least two consecutive years sometime after attempting the work to be bankrupted.
(b) After being readmitted, the student must attain a minimum of a 2.0 GPA with no grade lower than a “C”
on at least 12 hours of college level (i.e., 100 or above) EKU courses. All courses and grades, including repeated
courses, will be counted in the GPA. All work attempted in the academic term that includes the twelfth hour is
affected by these grade restrictions.
(c) The student must state, in writing, his or her intention to declare transfer bankruptcy to the Registrar’s
Office. The written petition must identify the institutions from which work is to be bankrupted, as well as the
specific semesters that are to be bankrupted. Students may request to bankrupt any or all semesters of prior
work, but all work from a given semester will be bankrupted if the student requests to bankrupt that semester
and if the request is approved.
(d) The student may not have previously declared transfer bankruptcy at EKU.
(e) The term noted above in which the twelfth hour is attempted must be fall 1987 or more recent. If transfer
bankruptcy is granted, the bankrupted work will remain on the transcript; but it will not be counted in the
student’s GPA and will not count toward degree requirements, including the upper division hours requirement.
However, the dean of the college in which the student is enrolled may waive major, supporting,
and general education requirements met by bankrupted courses in which the student received a “C” or higher
grade, while requiring the student to substitute enough elective courses to obtain the minimum number of
credit hours required to graduate. All academic course work, including bankrupted work, will be counted in
computing graduation with honors.
http://registrar.eku.edu/sites/registrar.eku.edu/files/files/Bankruptcy%20Declaration.pdf
29
Writing Intensive
All baccalaureate degree seeking students who enter the University in fall 2007 or later are required to
successfully complete one writing intensive general education course following completion of ENG 102, ENG
105 or HON 102. Students are strongly encouraged to complete their writing intensive general education
course before the conclusion of their second year of study. Writing intensive general education courses are
designated with the suffix “W” following the course prefix and number (e.g., HUM 300W). W and non-W
versions of the same course (e.g., HUM 300W and HUM 300) are considered equivalent for the purposes of
satisfying course requirements for prerequisites, major courses, minor courses, and supporting courses. Credit
will not be awarded for W and non-W versions of the same course. Transfer students who are (full) general
education certified and students who have earned any associates degree (including AAS) and baccalaureate
degrees are not required to complete a writing intensive general education course.
30
OTHER ADVISING ISSUES
2011 Student Orientation
EKU Office of Academic Advising
ADVISING HELP SHEET (Up-Dated on 6/20/11)
Developmental Requirements
1. Interpreting ACT/SAT Scores on the DegreeWorks Planner
• ACT/SAT scores are found on the top of the Student View of the DegreeWorks Planner. If a student has completed multiple ACT/SAT tests,
ONLY the highest scores from each of the tests will be placed on the DegreeWorks Planner.
• EKU course placement is based on the highest score in each of the English, mathematics and reading sections of the ACT test and/or the English,
mathematics and composite sections of the SAT.
2. Course Placement and Guidelines
• Basic reading, writing, and math skills are assessed by ACT and EKU placement test scores. Students who have not taken Placement Testing
should be encouraged to contact Academic Testing at (859) 622-1281. Students not demonstrating proficiency are required to successfully
complete the appropriate level developmental courses.
• Transfer students must demonstrate proficiency in the basic skill areas of reading, writing, and mathematics. The University will consider
performance at previous institutions in determining skill proficiencies. Students transferring to EKU with an Associate of Arts, Associate of
Science, Associate of Applied Sciences, Associate of Science in Nursing, or equivalent degree should be considered proficient in the three basic
skill areas of English (writing), mathematics, and reading.
ENGLISH (WRITING) COURSE PLACEMENT
ACT English Score
SAT Total Score
Course Placement
0 - 14
less than 870
ENG 090
15 - 17
less than 870
ENG 095
18 or above
870 or higher
No Developmental English Requirement
READING COURSE PLACEMENT
ACT Reading Score
SAT Total Score
Course Placement
01 - 14
less than 870
ENR 090
15-17
less than 870
ENR 095
18 – 19
20 or above
ENR 116
870 or higher
No Developmental Reading
requirement
31
MATHEMATICS COURSE PLACEMENT
ACT Math Score
SAT Total Score
Course Placement
0-16
less than 870
MAT 090
17-18
less than 870
MAT 0951
19 or higher
870 or higher
No Developmental Mathematics Requirement
3. Course Load, Enrollment & Completion Requirements
Students with two or more developmental requirements are restricted to 13 hours of university
enrollment.
ALL students with developmental requirements are required to enroll in the specified developmental
course(s) during their first and each subsequent semester of enrollment at EKU until all developmental
requirements are completed.
Part-time students must enroll in any required developmental course(s) before attempting course work
which carries academic credit, other than GSO 102.
Students are allowed a maximum of two consecutive terms of university enrollment to successfully
complete each required developmental course. All required developmental courses must be completed
by the end of the term in which the student attempts their 45th credit hour, including developmental
hours. Withdrawal from a developmental course counts as one semester of university enrollment toward
the attempted completion of developmental requirements.
Failure to complete developmental requirements as outlined above may result in dismissal from the
university.
4. ENG 100: English for Non-Native Speakers (CRN 14858; MWF 2:30-3:20; Wallace 231)
•
International students with developmental English needs (ENG 090 and/or ENG 095) may meet those
needs by completing ENG 100: English for Non-Native Speakers. This is a hidden course so use the
CRN# to register the student for the course.
32
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33
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34
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Migrant Education
Military Science
Model Laboratory School
Multicultural Student Affairs
Music
Natural Areas
NOVA Student Support Services
Occupational Therapy
PGA/PGM Program
Philosophy & Religion
Physics & Astronomy
Police Department
President's Office
Printing Services
Provost and Academic Affairs
Psychology
Public Relations
Purchases & Stores
Quality Enhancement Programs
Recreation & Park Administration
Regional Community Policing
Regional Stewardship
Combs 209
Keith 323
Case Annex 168
Coates CPO 6A1
Coates CPO 6A1
(859) 622-3000
(859) 622-1287
(859) 622-2924
(859) 622-2966
(859) 622-1520
Coates CPO 24A
Hummel Planetarium
Perkins 345
Coates CP
Coates CPO 36A
Library 112
Coliseum 115
Million House
Case Annex 181
Stratton 50
Stratton 354
Stratton 250A
Stratton 105
Stratton 467
Stratton 449A
Library 103
Stratton Library
Foster Library
Coates CPO 752
BTC 011
(859) 622-5094
(859) 622-1547
(859) 622-1411
(859) 622-8664
(859) 622-2015
(859) 622-2474
(859) 622-2120
(859) 622-1283
(859) 622-1478
(859) 622-8106
(859) 622-3565
(859) 622-2236
(859) 622-2898
(859) 622-2446
(859) 622-4282
(859) 622-1790
(859) 622-1798
(859) 622-1795
(859) 622-1905
(859) 622-1377
Wallace 313
Coates CPO 11A
Perkins 102
Dizney 225
Keith 143
Begley 524
Model
Powell 110
Foster 101
Case Annex 105
Turley 2
Dizney 103
BTC 011
Case Annex 268
Moore 351
Mattox
Coates CPO 1A
Coates CPO 29A
Coates CPO 30A
Cammack 127
Coates CPO 7A
Coates CPO 8A
Miller 203
Begley 405
Stratton 311
Miller 208
(859) 622-5942
(859) 622-6247
(859) 622-6671
(859) 622-1028
(859) 622-8448
(859) 622-1205
(859) 622-3766
(859) 622-4373
(859) 622-3266
(859) 622-1476
(859) 622-1047
(859) 622-3300
(859) 622-4976
(859) 622-1400
(859) 622-1521
(859) 622-2821
(859) 622-2101
(859) 622-1490
(859) 622-3884
(859) 622-1105
(859) 622-2301
(859) 622-3517
(859) 622-6765
(859) 622-1833
(859) 622-2363
(859) 622-6168
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Registrar
Residential Networking (RESNET)
Risk Management/Insurance
Safety, Security & Emergency
Management
Small Business Development
Soccer
Softball
Southeast/Southcentral Education Coop
Special Education
Sponsored Programs, Accounting
Student Accounting Services
Student Affairs
Student Government Association
Student Health Promotion & Education
Student Health Services
Student Involvement and Leadership
Student Rights and Responsibilities
Student Success Institute
Substance Abuse
Teacher Ed Services/Admission &
Certification
Technology
Tennis-Men and Women
Track-Men and Women
Training Resource Center
University Advancement
University Counsel
University Development
University Diversity
University Farms Administration
University Housing
University Programs
Upward Bound
Veterans Affairs
Volleyball
WEKU Public Radio
SSB CPO 58
Combs 230
Mattox
Stratton 250
(859) 622-3876
(859) 622-3050
(859) 622-5523
(859) 622-1009
BTC 147
Begley 207
Begley 207
Combs 213
Wallace 245
Coates CPO 38A
SSB CPO 60
SSB CPO 50
Powell 132
Begley 420
Rowlett 103
Powell 128
Turley 1
SSB CPO 65
Perkins 351B
Combs 423
(859) 622-1384
(859) 622-1245
(859) 622-1246
(859) 622-6180
(859) 622-4442
(859) 622-3636
(859) 622-1232
(859) 622-2642
(859) 622-1724
(859) 622-1142
(859) 622-1761
(859) 622-3855
(859) 622-1500
(859) 622-1682
(859) 622-1227
(859) 622-1828
Whalin 307
Coliseum 115
Begley 207
Stratton 354
Coates CPO 703
Coates CPO 40A
Coates CPO 19A
SSB CPO 57
Carter 2
SSB CPO 51
2 Keen Johnson
Begley 500
SSB CPO 59
Coliseum 115
Perkins 102
(859) 622-3232
(859) 622-2144
(859) 622-2126
(859) 622-2614
(859) 622-1583
(859) 622-6693
(859) 622-3116
(859) 622-6587
(859) 622-1310
(859) 622-1515
(859) 622-2222
(859) 622-1080
(859) 622-2345
(859) 622-2141
(859) 622-1660
Glossary of College Terms to Know
Academic Dismissal: Students returning to the University at the end of a third academic suspension must earn
and maintain
a term GPA of 2.0 or better each semester. Students returning after a third academic suspension will be
academically dismissed from the University if they have a term GPA of less than 2.0 at the end of any semester.
Academic probation: Students will be placed on academic probation if their cumulative GPA at the end of the
semester is less than 2.0. While on academic probation, students may not enroll in more than 13 credit hours
(in either fall or spring terms). Students on academic probation may not enroll in more than six hours during a
full summer term.
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Academic Warning: First semester new freshmen will be placed on academic warning if they receive a GPA less
than 2.0 at the end of their first semester at the University. Freshmen on academic warning may not enroll in
more than six hours during a full summer term or more than 16 hours in a Fall or Spring term.
Academic year: Two semesters (fall and spring), plus summer session and examination periods.
Accredited: Quality of academic programs has been approved by an outside rating agency.
Admission: Your acceptance for enrollment.
Associate Degree: Awarded for (generally) completing a two-year program. The typical amount of class work to
complete an Associate Degree in two years is 14-16 credit hours or a total 64-76 credits if a student begins
college eligible for college level English and math.
Bachelor’s Degree: (baccalaureate degree): Awarded for a four-year degree. There are several types of
bachelor’s degrees at EKU, including B.S., B.A., B.B.A., B.F.A, B.S.N. Check the catalog to see which type of
bachelor’s degree your major falls under.
Catalog: The catalog is your comprehensive guide and contract with EKU. It lists policies, majors, minors, course
requirements, and course descriptions.
Certificate: A document that verifies completion of a specific area of study. A certificate is similar to a minor,
but sometimes requires less credit hours to complete.
Colonel’s Compass: Indicates important dates and deadlines, including the last day to withdraw from a course
and refund deadlines. The Colonel’s compass is always linked to the EKU homepage.
Course Schedule: Published for the registration period for each semester and includes course details (when,
where) and scheduling procedures. It also lists the number of seats offered in a course and whether courses
are still available or full.
Co-requisite: Course your must take concurrently with another course.
Course Prefix: The 3 letter prefix that indicates what department the course if offered in. Ex: ENG 101.
Credit hour: The primary academic measure by which progress toward a degree is gauged. A typical course is 3
credit hours. A bachelor’s degree typically requires a total of 120-128 credit hours.
Curriculum (program): Courses required for a specific degree or certificate.
Dean’s List: The Dean’s List is one of several ways in which the University recognizes students who achieve
academic excellence. The Dean’s List is published after each regular semester. Eligibility requirements for the
Dean’s List are as follows: 12 credit hours with 3.75 GPA, 13 hours with 3.65 GPA, 14 or more hours with 3.5
GPA.
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Degree Works: a program that will assist you to: Track your academic progress. Prepare for future course
registration. Plan for graduation. Degree Works is accessible via EKUDirect.
Departments: Academic departments offering courses in one or more disciplines.
Developmental Requirements: Some students, based on ACT or placement testing scores, have to take
non-credit courses as part of college readiness standards. These courses do not earn credit hours.
Distance Learning: Instruction provided outside the traditional classroom. This can include web courses,
Instructional Television, or a combination.
Drop and add: You may change your schedule by dropping or adding classes. Check the Academic Calendar
and Colonel’s Compass for the drop/add deadlines for each term.
Drop Fee: When a student drops a course after the initial drop/add period, a fee of $50.00 is added to their
student account
Elective: Course distinguished from required course. These are courses you get to choose. However, some
majors don’t allow you the opportunity to take many elective courses. Other majors do.
Exploratory Student: Also called “undeclared.” Student who does not yet have a major or may be considering
several majors. You can only be undeclared in the first 45 credit hours.
Financial aid: Various types of financial help including scholarships, work-study jobs or grants to eligible
students.
Full-time student: A student enrolled in 12 or more credit hours in one semester.
General Education (Gen. Ed.): A group of courses required to earn a degree; provides a broadly based
education. EKU has 8 “blocks” of general education that you fulfill if you are a Bachelor’s degree seeking
student.
Grade Point Average (GPA): Number of grade points earned divided by the total units attempted. Cumulative
GPA: this is your total GPA, factoring all semester you have been enrolled. Semester GPA: this GPA is only
including those grades earned in a given semester.
Major: A concentration of courses in a specific educational area.
Matriculation: Matriculation involves a partnership between you and EKU. This partnership begins when you
apply for admission and ends after completing your degree.
Minor: Eastern Kentucky University offers minors in a number of fields. Certain minors are restricted as
teaching or nonteaching. The list of available minors can be found in the undergraduate catalog. A minor
typically consists of 18-21 credit hours of courses in a particular area.
Part-time student: A student taking less than 12 units in a semester.
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Pass/fail: Sometimes certain courses do not award grades. Instead, you receive a pass or fail. If you pass,
you typically get credit for the course but not a grade that factors into your GPA.
Professor: General term for all faculty. If your professor has a doctoral degree, you may also refer to him/her as
a “doctor.”
Prerequisite: Specific courses you must successfully complete with a “C” or better before you can enroll for
another specific course. Students must satisfy prerequisites and any other stated conditions before enrolling in
a course.
Registration: Each semester you must register in specific classes for the next semester, pay tuition and fees,
etc.
Syllabus: Written description of course content distributed by instructors to students. You should receive a
syllabus for each course (typically on the first day of class). It lists objectives for the course, how your grade will
be determined, and various dates and deadlines.
Term: See “Academic Year”
Transcript: Record of all of your courses kept by the Registrar’s office.
“Use it or lose it”: The ability of faculty to dis-enroll a student from their course if the student misses the first
day of class without making prior arrangements with the faculty to be absent that day.
Advising Syllabus
Advisor:
Your Name here
Office: Your Office Location
Phone: Your Phone Number
39
Email: Your e-mail address
Advising office hours: Times
Text/Materials:
Undergraduate catalog
Degree Works academic plan
General education planning worksheet
Academic Advising as Teaching and Learning:
According to the National Academic Advising Association, academic advising is an educational process
that facilitates students’ understanding of the meaning and purpose of higher education and fosters
their intellectual and personal development toward academic success and lifelong learning (2004).
At Eastern Kentucky University, academic advising provides you with the opportunity to build a
relationship with your advisor for the purpose of gaining assistance in developing your educational
plan in Degree Works, learning the skills needed for academic success, and in understanding the
breadth of resources and services available to you on campus. Exploratory students will be partnered
with an advisor from the Office of Academic Advising. If you have a declared major, you are typically
assigned an advisor in your particular field of study. Your advisor’s name and contact information
appears at the top of your audit when you log into Degree Works.
Academic advising is a two way street. You and your advisor partner together to outline your
personal, academic, and career goals. Both student and advisor take responsibility for ensuring the
advising partnership is successful
Advisor Responsibilities – What You Can Expect
You can expect me as your advisor to:
Understand and effectively communicate the curriculum, graduation requirements, and university and
college policies and procedures
Encourage and guide you as you define and develop realistic goals
40
Encourage and support you as you gain the skills to develop clear and attainable educational plans
Provide you with information about and strategies for utilizing the available resources and services
on campus
Assist you in understanding the purposes and goals of higher education and its effects on your life and
personal goals
Be available for meeting with you via office hours for advising, telephone, e-mail, or web access
Assist you in gaining decision making skills and skills in assuming responsibility for your educational
plans and achievements
Maintain confidentiality according to FERPA guidelines: http://www.registrar.eku.edu/confidentiality/FERPA.pdf
Advisee Responsibilities – What You Are Expected To Do
As an advisee, your responsibilities in the advising partnership are to:
Schedule regular appointments or make regular contacts with me during each semester
Come prepared to each appointment with questions or material for discussion
Be an active learner by participating fully in the advising experience
Ask questions if you do not understand an issue or have a specific concern
Keep a personal record of your progress toward meeting your goals by using the planner feature of
Degree Works
Organize official documents in a way that enables you to access them when needed
Complete all assignments or recommendations
Gather all relevant decision-making information
Clarify personal values and goals and provide me with accurate information regarding your interests
and abilities
Become knowledgeable about university, college, and departmental programs, policies, and
procedures
Accept responsibility for your decisions
ADVISING RESOURCES
Undergraduate Catalog: http://www.undergradstudies.eku.edu/catalog/
Degree Works Academic Plan: link here
Academic Advising Web Site: http://www.advising.eku.edu
General Education Planning Worksheet:
http://www.advising.eku.edu/advising_manual/forms/gen_ed_worksheet_new.pdf
Tutoring Schedules: http://www.advising.eku.edu/tutoring
41
Math/Stats Tutoring Lab: http://mathtutor.eku.edu/
The Noel Studio for Academic Creativity: link here
EKU Student E-mail Account (please check regularly): http://www.eku.edu/email/
Colonel’s Compass: http://www.eku.edu/compass/
Expected Student Learning Outcomes for the Academic Advising Experience
First Year
Explore your academic and career interests
Explore interpersonal factors (interests, personality) related to
academic and career goals
Make sound decisions regarding campus choices
Use multiple resources to maximize your undergraduate
experience (advisors, student orgs., study groups, volunteering,
electives, etc.)
Clarify your personal values, especially as they relate to academic
and career choices. Take GCS199, the career seminar course
Assess your skills and strengths
Recognize and evaluate learning styles
Practice effective time management
Take an introductory class in a potential major
Learn how to select courses in conjunction with academic advisor
Begin Degree Works Academic Plan
Third Year
Make informed decisions – it is a lifelong skill!
Discover how your interests and skills apply to the world of work
Network with at least three people who work in a field of interest to
you
Identify education and/or additional skills you’ll need to attain
employment or training in your field (is grad school for you?)
Be able to articulate what you’re studying and why
Update resume
Review Degree Works Academic Plan
Complete co-op or internship
Familiarize yourself with the career fair, in order to know what to
expect the next year.
Considering grad school? Begin looking into academic programs
available
Learn official policies stated in the EKU undergraduate catalog:
http://www.undergradstudies.eku.edu/catalog/
Prepare for/take necessary for grad school admissions tests
Attend major expo
Attend Job Fair and bring resumes
Second Year
Consider narrowing your interests or studying one of them in
more depth
Meet with an advisor in the major(s) that you’re considering, prior
to the Fall advising and registration period
Continue assessing your skills, strengths, and interests; Consider
making an appointment with career services
Research multiple career options to find best fit
Arrange for experiences that will help you clarify your goals and
interests, including part-time employment, meeting with faculty
and staff, shadowing a professional in a field of interest to you,
studying abroad, or volunteering
Begin developing resume
Review Degree Works Academic Plan
Plan on gaining career related experience through co-op or
internship
Keep in mind you will have to declare a major in the semester in
which you will earn your 45th credit hour
Fourth Year
Apply for graduation for Spring by Oct. 1
Complete additional co-op or internship
Be able to market your skills and education to employers
Polish resume
Complete mock interview in career services
Research employment or grad school options and start applying
Understand skills employers and grad schools seek
Take or re-take graduate school admissions tests
Review Degree Works Academic Plan
Pursue part-time volunteer position at a place of interest
Continue networking
Continue assessing your options
Possibly re-take course/courses for a better grade
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Attend Job Fair
Attend Job Fair and interview with respective employers
The First Ten Questions to Ask an Advisee
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1. What do you hope to eventually do with your life?
2. Why did you choose to come to Eastern Kentucky University?
3. What major(s) are you considering?
4. Why are you considering those majors – simply to prepare for a career?
a. Do you really like that area of study?
b. Do you think it will lead to a high paying/prestigious job?
5. Are there any special situations that we need to consider in planning your educational program?
For example, do you have a job? Are you responsible for your family? Do you have military
obligations? Anything else I should know?
6. What questions do you have about –
a. Eastern Kentucky University
b. Your major?
c. Graduation requirements?
d. Scheduling?
7. Where will you be living? What kinds of outside class activities do you like? (sports, music,
theatre, student government, etc.)
8. Are you aware of the resources available to you? (tutoring, counseling, career planning, study
abroad, honors)
9. What, if anything, worries you about your college career? Do you have concerns about adjusting
to the university?
10. How can I help the most as your academic advisor?
a. EKU policies?
b. Course scheduling?
c. Career planning?
d. Personal or academic problems?
e. General information?
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