Pages 09
Pages 09 Overview
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Step 1 - Opening Pages 09
There are several ways you can open Pages 09. If a shortcut is located in the Dock you can simply
click this. Another way to open Pages 09 is to click Finder > Applications > iWork 09 > Pages. Finally,
you can click the Spotlight icon in the top left of your screen (magnifying glass icon) then type Pages
then click on the icon for Pages.
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Step 2 - Template Chooser
Pages 09 contains two applications within one. The first is a simple word processor, useful for
text-intensive projects. The second is Page Layout, suitable for developing multimedia masterpieces.
When you open Pages 09 you will see the Template Chooser. From here you can either choose a
Word Processing document (this can be a blank page or one of the templates displayed) or you can
choose Page Layout. Page layout provides a wide range of design styles. Once you create either a
Word Processing Document or Page Layout you cannot change the format later so it is important that
you choose an appropriate style from the start. The next two sections demonstrate what the Word
Processing and the Page Layout interface look like.
When using Pages you should regularly save your work. There is no Autosave in Pages.
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Word Processing
The screenshot above shows a blank Word Processing document. As you can see the Word
Processing option provides you with an uncluttered work space for typing. The Word Processing option
is used for documents in which most of the text is in one main section that flows from one page to the
next.
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The types of document you would create using Word Processing include:
Letters
Research papers
Book chapters
Resumes
Invoices
Screenplays
Contracts
Page Layout
The screenshot above shows a blank Page Layout document. As you can see there are additional
items available in this option.
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The types of document you would create using Page Layout include:
- flyers and posters
- newsletters
- business cards
- brochures
- magazines
- catalogues
- cards and invitations
Word Processing Tutorial 1: Formatting a Word Processing Document
In this tutorial we'll demonstrate how to format text in a Word Processing Document. To complete this
tutorial you will need to download a Word Processing document that has not been formatted. The
document is called Alien Abduction and can be downloaded from
http://www.macacademy.co.uk/Mac_Academy/resources.html
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Word Processing - Tutorial 1 - Stage 1
The document will look something like the above screenshot. As you can see it is a document that
contains lots of unformatted text. The first thing we are going to do is start formatting the text. A really
useful tool we are going to use is the Styles menu.
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Word Processing - Tutorial 1 - Stage 2
In the top left corner there is an icon to access the Styles menu. It is shown above. Clicking this icon
either reveals or hides the Styles menu.
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Word Processing - Tutorial 1 - Stage 3
The screenshot above shows the Styles menu revealed. You are going to use the tools in the Styles
menu to improve the look of the Alien Abduction document.
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Word Processing - Tutorial 1 - Stage 4
To apply a style you need to select the text you want to apply the style to. To get started select the title
of the document (do this by using your cursor to highlight the title of the document). Then, click on Title
from Paragraph Style. Next go through the document and apply the Heading 1 style to all the headings
in the document (starting with Overview).
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Word Processing - Tutorial 1 - Stage 5
We will now look to apply the Body style to the paragraphs of text. Select the first 4 paragraphs of text
and click Body from the Paragraph Styles. The above screenshot shows mine after I have applied the
Body style. I am sure you will agree it looks awful. We can use tools to overcome this and redefine the
Body formatting. The next steps will show you how to do this.
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Word Processing - Tutorial 1 - Stage 6
Select the text again then click the Inspector icon (1). Then click the Text Inspector button (2). You can
then make adjustments to the format of the text here. See the next step to see the impact making
changes to some of these settings has on the document.
Word Processing - Tutorial 1 - Stage 7
As you can see above the format of the text is much better. You now have a choice with regards the
rest of your paragraphs. you can either highlight each set of paragraphs and make changes like you
have here or you can save yourself a lot of time and effort by applying this style to the Body Paragraph
Style.
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Word Processing - Tutorial 1 - Stage 8
To apply this style to the Body Paragraph Style make sure your text is still selected. Next click the drop
down menu on the Body style and select Redefine Style from Selection. This will take the new style
settings and apply these to the Paragraph Style (you can always create a new style if you want to keep
the original). Once you have done this all you need to do is select each of the other paragraphs and
apply the Body style. You should look to set an appropriate style for the text that is bullet points and
redefine the the style of the Body Bullet.
Word Processing Tutorial 2: Inserting a Table of Contents
In this tutorial will insert a table of contents to our Alien Abduction Document.
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Word Processing - Tutorial 2 - Step 1
Make sure all your section headings are formatted as Heading 1. Sub headings within these headings
can be formatted as Heading 2 should you wish. Locate the place where you will insert the table of
contents. Then go to Insert > Table of Contents.
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Word Processing - Tutorial 2 - Step 2
The Table of Contents will then be inserted. If you are displaying the formatting pane you will see that
the Table of Contents can be formatted. If you are not displaying this pane then click the icon located
above label 1 in the screenshot above.
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Word Processing - Tutorial 2 - Step 3
Should you want to add further paragraphs and headings the table of contents will not automatically
update. To update your Table of Content once you have made changes to your document open the
Property Inspector > Click the Document Inspector icon > Click TOC > then click Update Now.
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Word Processing - Tutorial 2 - Step 4
If you have not already you need to insert page numbers so your audience can easily find their way
through a printed copy of your document. To do this you need to go to Insert > Auto Page Numbers. I
have deselected Include number on first page because I am going to create a cover page for the
document. You can customise the position and alignment of the page numbers using the options
available in the pop up window.
Word Processing Tutorial 3: Creating a Front Cover
In this tutorial we are going to create a front cover to our document.
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Word Processing - Tutorial 3 - Step 1
To being with we are going to insert a page break in our document to create space on our front cover
for an image. Click in an area shown by (1) on the screenshot above. Next, go to Insert > Page Break
to move the text to another page and create space for your image.
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Word Processing - Tutorial 3 - Step 2
Next, we are going to search for a copyright free image using Google image search. To do this go to
Google > Type Alien in the search box then click the Images link (top left). Then click Advanced Search
when the search results are displayed. Select Labelled for Reuse from the Usage Rights drop down
menu. Then click Google Search. You are then free to choose from the results displayed.
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Word Processing - Tutorial 3 - Step 3
Once you have found your image drag it from the web browser to the front page of your document. You
can centre the image by dragging it towards the centre of the page, a blue vertical line will show when
the image is in the centre of the page.
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Word Processing Tutorial 4: Formatting text to columns
In this tutorial we are going to change the formatting in our article to columns.
Word Processing - Tutorial 4 - Step 1
I want to retain the introductory section before the overview. I have added a heading to this section and
called it Forward. By clicking the table of contents I have then updated the TOC to include this. The
next step is to insert a Section break before the Overview heading. This is so that I can then change the
formatting of the rest of the article to columns without it affecting the rest of the document.
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Word Processing - Tutorial 4 - Step 2
Next select the text from the Overview heading to the end of the article.
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Word Processing - Tutorial 4 - Step 3
Next click the Choose Number of Columns icon and select 2 Columns from the drop down menu. The
text is then formatted into columns.
Word Processing Tutorial 5: Exporting your document
When you save your word processing document it saves in Page format. This is the native format for
Pages. However, it is possible to export your Pages document in a range of other formats which are
compatible with other software applications.
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Word Processing - Tutorial 5 - Step 1
To export an image go to File > Export.
Word Processing - Tutorial 5 - Step 2
The menu shown above will be displayed. You can choose which document type you want to export the
document as. PDF allows you to share your document without the audience being able to edit it. Word
allows you to share the document with Microsoft Office users. RTF is rich text format and allows the
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audience to open the document in most word processing applications. Text formatting will be retained.
Plain text will remove all formatting. An ePub is the format used for eBooks. By saving in this format it
would be possible to put the document onto an IOS device and read it in iBooks. It is possible to
change the Image quality. This can increase or decrease the file size. The drop down security options
allow you to password protect the document in terms of opening, printing and copying it. By clicking
Next you will be prompted to identify the location where you want to save the file.
Page Layout Tutorial 1: Introduction to Page Layout
This tutorial will introduce a range of basic features available within the Page Layout mode in Pages. By
creating a simple newspaper front page.
Page Layout - Tutorial 1 - Step 1
When you open a blank Page Layout document try typing some text on the page. You will find that this
is not possible. In Page Layout you can only add text through text boxes. To get started click the Text
Box icon.
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Page Layout - Tutorial 1 - Step 2
A text box will be inserted into your document.
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Page Layout - Tutorial 1 - Step 3
In this case we are going to use the text box as the title for our document. To do this, type in a title,
highlight it (1), then click the Show or Hide the Styles Draw (2) then click the title Paragraph style.
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Page Layout - Tutorial 1 - Step 4
In the next step we will fill the text box to make a banner for the top of the page. To do this click the
Inspector icon (2), then click the Graphic Inspector icon, choose Colour Fill from the Fill drop down (3).
Then click the colour selector (4). Next choose an appropriate colour from the Colour menu (5).
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Page Layout - Tutorial 1 - Step 5
In this step we will resize the text box and change the horizontal and vertical alignment of the text.
Resize the text-box as shown above. Then click within the text book and click the Text Inspector icon.
Then click Center text and Align text to the middle.
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Page Layout - Tutorial 1 - Step 6
You can now locate your text-box where ever you like on the page. A blue line appears in the
background to help align your text box in the centre of the page.
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Page Layout - Tutorial 1 - Step 7
In this stage we will add a headline and insert a double column text-box for our newspaper article.
Insert a new text box and type in an appropriate headline. you can change the size of the font using the
font menu (1). Next insert another text box. This will contain the main part of your article. Resize it
appropriately then click the Choose number of columns icon (2) then select the number of columns you
require (3). You can further develop your front page by adding the date etc of the publication.
Page Layout Tutorial 2: Working with images
It is easy to incorporate images into your document. Pages provides a range of effects that can quickly
enhance your documents. In this tutorial we will investigate some of these.
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Page Layout - Tutorial 2 - Step 1
You can insert images into your document in several ways. The first is by inserting images you have
imported from iPhoto. To do this simply click the Media icon (1), then Photos (2). You should then
select iPhoto from the menu (3).
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Page Layout - Tutorial 2 - Step 2
You should then drag the thumbnail preview image across into your document. To image will then be
placed over your text.
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Page Layout - Tutorial 2 - Step 3
You can then resize the image then click the Wrap Inspector. Then select Object causes wrap to insert
the image into the text. You can also insert images by dragging an image file from anywhere on your
Mac into you document. Also, it is possible to drag and drop images from your web browser.
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Page Layout - Tutorial 2 - Step 4
You can enhance the appearance of your image using the Graphic Inspector. Click an image on your
document then click the Graphic Inspector (1). From the Stroke drop down (2) select Picture Frame and
experiment with the different options available. Shadow and Reflection options allow you to further
customise the appearance of the image.
Next
- stripping back templates
- other?
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