SPONSORSHIP PACKAGE
NAACP FREEDOM FUND DINNER
Loudoun County Chapter
Saturday, September 26, 2015
River Creek Country Club
Leesburg, Virginia
About the NAACP-Loudoun County Chapter
Frederick Douglass High School, 1941
The Loudoun County Branch of the NAACP was chartered
on March 24, 1940. At the urging of Attorney Charles
Hamilton Houston (Dean of Howard University School of
Law, Legal Counsel to the NAACP and later, mentor to Mr.
Thurgood Marshall), a local beautician, Marie Medley, sent
away for its charter and became the first president of the
Loudoun County Chapter of the NAACP.
One of the first battles of the Chapter was for the education
of Black students in Loudoun County. In partnership with
the NAACP, members of the African American community
raised $4,000.00 and purchased eight acres of land in
Leesburg for the purpose of building a high school for
African American students.
NAACP Rally Participants -- July 2015
After pressure from the African American residents, with
the help of the NAACP and Attorney Charles Hamilton
Houston, Loudoun County School Board agreed to provide
school bus transportation and build an accredited High
School. In exchange, the eight acres of land purchased by
African Americans was deeded to the school system for $1.
In September 1941, the Frederick Douglass High School
opened for African American students in Loudoun County
and served in its segregated function until 1968, when
integration finally took place. This was nearly 14 years
after the Supreme Court’s decision in Brown v. Board of
Education, that was to end segregation.
Leesburg residents rally on steps of courthouse
in a debate over confederate monument .
United We Stand for Balance -Black History Matters
Today, the Loudoun County NAACP celebrates its 75th
Anniversary and honors that struggle by continuing to fight
for equal educational opportunities for all children in the
County and protecting the civil rights of all citizens
regardless of race, color, creed, country of origin, gender or
religion. In addition to fighting to protect civil rights, the
Loudoun County NAACP is looking to ensure that telling
the history of Loudoun County includes African American
history as well. In moving forward for the next 75 years,
Loudoun County NAACP will continue to work with all
local governments and organizations to increase diversity
and ensure equal opportunity through a balanced approach
of advocacy and cooperation.
SPONSORSHIP OPPORTUNITIES
Platinum Level Sponsor ........................................................................................... $5,000
Benefits:
Prominent sponsor recognition on all event-related marketing & promotional collateral for 12 months:
emails, Academic Achievement Award, and social media
Sponsor listing at 2015 Freedom Fund Banquet
Full page ad in the Loudoun NAACP Program Booklet
Sponsor recognition and business card link on website
Two tables at the Freedom Fund Banquet – Fall 2015
Gold Level Sponsor ...................................................................................................$2,500
Benefits:
Sponsor recognition on all event-related marketing & promotional collateral for 12 months:
emails, Academic Achievement Award, and social media
Sponsor listing at-2015 Freedom Fund Banquet
Half-page ad in Loudoun NAACP Program Booklet
Business card link on website
One table at the Freedom Fund Banquet – Fall 2015
Silver Level Sponsor ......................................................................................... $1,000
Sponsor recognition on all event-related marketing & promotional collateral: emails and social
media
Business card link on website
Quarter page ad space in the Loudoun NAACP Program Booklet
Four tickets to the Freedom Fund Banquet – Fall 2015
Bronze Sponsor .................................................................................................. $500
Business card link on website
Bold listing in Loudoun NAACP Program Booklet
Two tickets to the Freedom Fund Banquet – Fall 2015
Business Card ...................................................................................................... $100
Student Sponsor
Distribution count will be 250 copies. Distribution demographics will include local businesses, non
-profit organizations, community leaders and individuals.
There is no guarantee the ad will show as in the proof, but all possible efforts will be exhausted to
assure your ad is properly placed and professional looking.
Submit your camera ready/hi-resolution artwork in .jpeg or .jpg format. All submissions or
changes must be given no later than, September 10, 2015. Our contact information is below.
Thank you for supporting our fundraiser through advertising.
Thank you,
Please submit camera ready/hi-resolution ads in .jpg or .jpeg format to:
Via email: [email protected]
Via U.S. Mail: P.O. Box 2439, Leesburg, VA 20177
Or visit our website at www.naacploudoun.com for additional information.
Sponsorship
Response Form
Company / Organization
Date
Contact
Title
Address
City
State
Phone
Fax
Zip
Email
Yes, please accept our pledge to support the Loudoun NAACP 75th Freedom Fund Banquet:
Platinum Level Sponsor
$5,000
Gold Level Sponsor
$2,500
Silver Level Sponsor
$1,000
Bronze Level Sponsor
$ 500
Business Card
$ 100
Unfortunately, we are unable to participate however, we would like to advance the cause
of the Loudoun NAACP. We pledge to fulfill our commitment with a check or money in
the amount of $______________.
Payment Options: Please select a method below and fax, or hand deliver this for m to,
Mary Randolph, Carla Wiley or Phillip Thompson. Make check payable to Loudoun NAACP.
See below for contact information for Mary Randolph, Phillip Thompson, or Carla Wiley.
Voice: 703-779-2990
Email: [email protected]
Website: www.loudounnaacp.com
www.facebook.com/LoudounNAACP
Twitter @NAACP_Loudoun
SPONSORSHIP AGREEMENT
AGREEMENT made this
day of,
2015, by
and between, and the Loudoun NAACP Chapter, Leesburg, VA.
WHEREAS, the Loudoun NAACP Chapter, a not-for-profit corporation exempt from federal
tax under section 501(c)3 of the Internal Revenue Code of 1954, as amended, and exempt
from Virginia sales tax, is formed for the purpose(s) of:
Education: Encouraging student achievement, advocating for all minority student,
working in partnership with school administration and staff on education issues
WHEREAS, the Loudoun NAACP Chapter is a not-for-profit organization formed for the
purpose(s) of:
Business Development: Joining state and local resources to encourage minority business
development and to increase all minority employment opportunities.
Coalition Building: Teaming with other cultural advocacy groups on community,
business, and educational issues.
WHEREAS, desires to sponsor the Loudoun NAACP members to attend their 75th 2015
NAACP Freedom Fund and Award Banquet
.
NOW, THEREFORE, in consideration of the mutual promises, conditions and covenants
contained herein, the parties hereto agree as follows:
Agrees to disburse contributions and funds to be made available to the Loudoun NAACP
Chapter, within a week of receipt.
Loudoun NAACP Chapter agrees to use any and all funds received from solely for
legitimate expenses of the NAACP, and to account fully to for the disbursement of all
funds received from it.
Signed:
Phillip Thompson
President, Loudoun NAACP Chapter
Organization Representative
August 2015
Attention Vendors!
The Loudoun County Chapter of the NAACP invites you to purchase table space at their 75th Annual Freedom
Fund Banquet.
Table space will be $100.00 per vendor. Space will be reserved on a first-come, first-serve basis for those who
submit a completed Information Sheet along with payment. In the event that we have more than one person
representing the same company, the completed and paid application will be honored.
Vendors are responsible for their own set-up, including tables, chairs and display items. Participants agree to
release and hold harmless River Creek Country Club or Loudoun Branch NAACP from any damages or personal
injury to participants, members, display and/or merchandise.
Please list products, food items or services you are intending to sell, promote or display. We reserve the right to
terminate the sale or display of offensive material, as deemed so by Loudoun NAACP.
Please note: Information will not be processed and spaces assigned until completed information and payment in
full is received. Checks should be made payable to NCAAP Loudoun. Completed applications and checks
should be mailed to P.O. Box 2439, Leesburg, VA 20177.
Directions and set up details, a signed copy of this information sheet, and other vendor information will be
provided by September 14, 2015.
Business / Organization
Address
Contact Name
Phone Number
Email
Please list products, food items or services you are intending to sell, promote or display. We reserve the right to
terminate the sale or display of offensive material, as deemed so by Loudoun NAACP.
*Tickets to the event are NOT included in the booth fee.
FOR OFFICE USE ONLY
Application Received:
Payment Received:
Check # Money Order:
Acceptance/Regret Letter Sent:
NAACP Freedom Fund Banquet Advertising Submittal Form
Register on-line at www.naacploudoun.com or you can fill out the following information and submit no
later than September 10, 2015:
Name:
Title:
Organization:
Address:
Daytime Phone Number:
Email Address:
We would like to get involved as a (check one):
Enclosed is our check for (circle)
Full-page, full-color ad in brochure
8 x 10.5
$1,000
¾ page, full-color ad in brochure
8 x 7.86
$ 750
½ page, full-color ad in brochure
8x5¼
$ 525
¼ page, full-color ad in brochure
4x5¼
$ 275
Business card size, full-color ad in brochure
3½x2
$ 100
Patron – three lines, full-color ad in brochure
3 lines
$
25
Patron – one line, full-color ad in brochure
1 line
$
10
Please submit camera ready/hi-resolution ads in .jpg or .jpeg format to: [email protected].
Checks should be made payable to Loudoun NAACP.
All sponsorship information is available at www.naacploudoun.com.
Payments can be sent to Loudoun NAACP, P.O. Box 2479, Leesburg, VA 20177.
Phillip Thompson
Loudoun NAACP, President
(703) 779-2990
www.naacploudoun.com
FULL PAGE AD
$1,000.00
8 x 10 ½
HALF PAGE AD
$525.00
8x5¼
THREE QUARTER PAGE AD
$750.00
4x5¼
QUARTER PAGE AD
$275.00
4x5¼
BUSINESS CARD AD
$100.00
3½ x 2
Three line patron ad has a word count of 15 words
or less and will be placed either within pages of
larger ads and/or on a page of other patron ads.
One line patron ad has a word count of 5 words or less.
This does not reflect the exact size ad but just a representation of the ad space, allow at least a ¼ space margin for your ad on all sides.