Human Capital
AUSTIN INDEPENDENT SCHOOL DISTRIC T
NEW HIRE
Quick StarT GUIDE
Helpful resources and information
for starting a successful career
with Austin ISD
Contents
// Welcome to Team AISD (2)
// Our Strategic Direction (3-4)
// Our Board Priorities (5-6)
// Human Capital Strategy (7-8)
// Getting Started
9
General Questions
10 Benefits
11-12 Compensation
13-14
Leave Time
15 Dates to Remember
16 Technology Resources
// Advance Your Career
17 Professional Development
18
Strategic Compensation
19-20 Leadership Programs
// Phone Numbers (21-22)
WELCOME TO TEAM AISD!
We are extremely happy that you have joined our family of
educators. As Chief Human Capital Officer, I understand the value
of your contribution toward the education of the students of Austin.
You have a world of opportunities ahead of you working for one of
the most progressive, largest and diverse school districts in Texas.
I hope you will find our district to be a rewarding place to work.
This guide is designed to provide you with helpful information and
resources to ensure a successful transition into your new career.
Best wishes for success!
Michael Houser
Chief Human Capital Officer
// 2
The district vision, mission, core
values and goals are stated in the
AISD Strategic Plan for 2010-2015,
as adopted by the Board of Trustees.
Our employees are focused on the goals
and strategies that will best prepare all
students for college, career and life in a
globally competitive environment.
Our Mission
In partnership with parents and our community, Austin ISD exists to provide
a comprehensive educational experience that is high quality, challenging and
inspires all students to make a positive contribution to society.
Our Vision
Austin ISD will be nationally recognized as an outstanding school district,
instilling a passion for life-long learning in all students.
Our Core Values
•
Focus on Children
•
Equity
•
Excellence
•
Respect
•
Integrity
•
Health and Safety
STRATEGIC PLAN GOALS
1. All students will perform at or above grade level.
2. Achievement gaps among all student groups will be
eliminated.
3. All students will graduate ready for college, career and life
in a globally competitive economy.
4. All schools will meet or exceed state accountability
standards, and the district will meet federal standards and
exceed state standards.
// 4
OUR BOARD PRIORITIES
College, Career,
Life Readiness
Whole Child,
Every Child
Expansion of academic (intellectual),
physical (health, wellness, and safety),
social, and emotional initiatives and
programs to enhance the education of
the whole child.
College-ready
Culture
Expand and enhance advanced
academic programs to prepare all
students for college, career and life.
Graduation rates for AISD’s
class of 2013 increased to 82.5
percent, an all-time high,
according to Texas Education
Agency’s recently released
report on graduation and
Rich Portfolio
of Options
Exploration and establishment of new delivery
models to provide an enhanced portfolio of
academic options to promote graduation
rates and higher achievement for students.
Human
Capital
Refinements to our human capital strategy to
recruit, retain, promote, reward, evaluate and
develop the highest quality educators.
Systems
Systems improvement through accessible
performance management, shared data,
technology integration, facility master
planning and aligned operations.
completion rates.
82.5%
// 6
IT Starts With YOU.
HUMAN CAPITAL
Whether you are an experienced
administrator or student teacher, AISD
offers a dynamic, diverse and supportive
environment tailored to individual needs
and optimal for teaching, learning and
advancing careers.
At the core of our district are the skills,
knowledge, passion and talent of our
people-our human capital.
To ensure that we have the right
capabilities in the right places, AISD’s
Human Capital Organizational Strategy
brings together two divisions to serve
our employees: Human Resources, and
Educator Quality.
We are focused on accelerating leadership
development and evolving our culture to
meet the needs of our diverse workforce.
From professional development and
leadership opportunities to making
connections with the community and world,
we offer complete support for employees
through every career phase.
Learn more about AISD human capital
s e r v i c e s a t w w w. a u s t i n i s d .o r g / h c .
HUMAN RESOURCES
Recruiting & Retaining Austin’s Talent
The Office of Human Resources supports
the district‘s mission and reputation for
excellence by providing expertise in
maximizing the potential of the employees
we serve. We recruit, retain and inspire
excellence in our diverse and talented
workforce and promote and support a
positive work environment.
EDUCATOR QUALITY
Developing & Rewarding AISD Staff
The Office of Educator Quality provides and ensures
high quality professional learning through leadership
and professional development to support all AISD
employees in enhancing their reflective practices
and offering opportunities for growth. Through the
REACH strategic compensation program and the
BRAVO recognition program, our office supports,
rewards, and recognizes excellence in AISD’s
outstanding staff.
// 8
From attending new teacher orientation to receiving
your first paycheck, we’ve pulled together helpful
information to ensure you are comfortable and
prepared as you begin your new career with AISD.
GENERAL QUESTIONS
What is TIP and why should I attend?
The Teacher Induction Program
provides professional learning
opportunities, guidance and support
for beginning teachers.
The program includes comprehensive
year-long support in small content specific
cohorts. In August, new teachers attend
a four-day orientation week with a focus
on AISD initiatives and programs. The
district also continues to provide support
and just-in-time training for new employees
throughout the year.
How do I get an employee ID badge
Employee security access badges can
be obtained through your principal or
supervisor. They must submit your photo
along with employee information to the
AISD Police Department via the online
Access Request Database. AISD PD will
process the security access badge and
will deliver your badge.
All badges MUST BE APPROVED by
your principal or supervisor before
they are processed.
Visit the AISD Technology website for
additional information and resources.
www.austinisd.org/technology
If you have any questions about
security access badges, email us at
[email protected].
How do I access my AISD e-mail?
Human Resources provides new
employees with a Employee ID number. For
those employees that automatically receive
email, your address will be your firstname.
[email protected].
LOGIN or USERNAME: this will be your EID
number (e.g. E123456).
PASSWORD: It is initially temporarily set
to EID.last 4 digits of your social security
number (e.g. E123456.4444).
Please call the Help Desk at 414-TECH
(8324) if you need assistance logging into
your computer.
What is the AISD Cloud and how do I
access it?
Clunky desktop machines are a thing
of the past. The Cloud gives students,
teachers and staff members access
to programs, resources and data from
almost any device, any time of day and
from any location.
You can find over 80 district core
applications on the Cloud, in addition
to electronic textbooks, email, video
conferencing, educational apps, Google
apps, Microsoft Web Office and many more.
TO ACCESS THE CLOUD: Click on the
Cloud icon on your desktop or use the
url address “my.austinisd.org” from
any computer inside or outside the
district. Sign in with your network login
id/password.
TWO WAYS TO ACCESS THE STAFF PORTAL:
What is the AISD Staff Portal and how do
I access it?
The Staff Portal provides employees
access to pay statements, leave
balances and benefits information.
1. from within the Cloud you can access the
portal from any computer.
AISD was chosen as one of the 2012
Healthiest Employers of Central Texas by
the Austin Business Journal.
2. type the url “portal.austinisd.org” into
your web browser.
www.austinisd.org/wellness
EMPLOYEE BENEFITS
When is the benefits enrollment deadline?
You have 31 days after your start date to
enroll in the AISD benefits program. If you
miss the enrollment deadline, you will not
have coverage for the remainder of the
school year and your next opportunity to
enroll will be during AISD’s Open Enrollment
Period held in July.
When do my benefits begin?
You will be sent an email to sign up for
benefits within 10-15 days of employment.
Upon your enrollment, benefits coverage
begins on your benefits effective date,
which is the first of the month after your
starting date. For example, if your start
date is August 15, your benefits begin
September 1.
What coverage will I have if I don’t enroll in
any district benefits?
If you you do not enroll, you will not have any
district benefits coverage.
What happens if I have a life
changing event?
You may change your benefit election
during the year if you experience a life
event (birth, death of dependent, marriage,
loss of job, etc.).
This change must be made within 31 days
of the event.
Who should I call with benefits questions?
Please call the AISD Benefits Information
Line for assistance at 414-1739, from 7:45
a.m. to 4:45 p.m. Monday through Friday
or visit the AISD benefits website at
www.austinisd.org/benefits.
// 10
COMPENSATION
When will I receive my first paycheck?
The date an employee receives his/
her first paycheck will depend on their
start date.
Depending on the annual start date of
the position, your 12-month pay cycle
runs from either “July through June” or
“August through July.”
However, if you started work after the
payroll closing date for the month in
which you began, then you will receive
your first paycheck on the following
month’s scheduled payday.
How do I access my paycheck?
AISD no longer issues live paper
checks. All employees must sign up
for either:
1. Direct Deposit, or
2. a Pay Card account.
You may access your personal
check stub, leave balances, benefits
information and more through the
AISD Staff Portal.
The login name and password
that is issued to you for computer
access will also be used to access
the Staff Portal.
THREE WAYS TO ACCESS THE
STAFF PORTAL:
from within the Cloud you
can access your portal from
any computer
from www.austinisd.org - click just
below the search window on STAFF,
scroll under the RESOURCES column,
and click on STAFF PORTAL, then sign
in with your login id/password
from the url address bar type: “portal.
austinisd.org”
To view your check stub after
entering the Staff Portal, click on the
“Payroll” button featured in the top
portion of the home page.
Please contact the AISD Payroll Office
at 414-1734 for additional information
and assistance with forms.
How often will I get paid?
The annual salary of a professional employee, administrative and monthly
paid classified employee is paid in 12 monthly payments. This is intended to
provide continuous, year round income for all monthly employees, including
those on a 10 or 11-month work schedule.
Bi-weekly employees:
Paid at an hourly rate every two weeks for actual hours reported through the
designated payroll closing date. Bi-weekly paid employees not working during
the summer will not receive checks in the summer.
Hourly employees (other than bi-weekly):
Paid at their hourly rate for actual hours reported through the designated
payroll closing date on the monthly scheduled payday.
Substitute employees are paid for time reported to the payroll office by the
designated closing date on the monthly scheduled payday.
Your final check for the school year will be based on multiplying the number of
days actually worked during the year by your daily rate of pay and subtracting
any amount previously paid.
How do I receive payment for years of service?
Human Resource gives credit for years of service based on service record.
Actual salary is based on years of creditable experience. It is employee’s
responsibility to submit service records verifying additional years of
experience. It is the responsibility of the employee to ensure that all required
documents are received in Human Resources no later than May 30th of the
current school year.
Who should I call with payroll questions?
Please contact the AISD Payroll Office at 414-1734 for assistance.
Learn about employee policies
on the AISD website.
www.austinisd.org
// 12
LEAVE TIME
How many days of paid leave do AISD employees receive per year?
The State of Texas provides five days of personal leave each school year. State
personal leave may be used at the employee’s discretion, subject to policy
limitations (see policy DEC on the AISD website). The district also provides sick
leave according to the following schedule:
State Personal
AISD Sick
Total Leave
10-month employee
5
4
9
11-month employee
5
5
10
12-month employee
5
6
11
What is the difference between state and local leave?
State minimum personal leave is dictated by the Texas Education Agency. The
remaining balance of your state leave can be transferred to any K-12 institution
within the state of Texas should you choose to leave AISD. Local leave days are
provided by AISD and are not transferable to any other institution.
When can employees use their state/local leave?
USE OF DISCRETIONARY LEAVE: Except in extenuating circumstances, a notice of
request for discretionary personal leave needs to be submitted to the principal, or
the supervisor or designee two days in advance of the anticipated absence.
DURATION OF LEAVE: Discretionary use of state personal leave cannot exceed three
consecutive workdays unless approved by the Superintendent or designee.
SCHEDULE LIMITATIONS: Discretionary personal leave is not allowed on the
day before a district wide holiday, the day after a district wide holiday, or
days scheduled for Districtwide standardized tests unless approved by the
Superintendent or designee.
Please refer to the AISD Employee Handbook for additional details.
What happens if I have leftover leave time?
At the end of each school year, any unused local sick leave, state sick leave and state
personal leave is carried over to the next school year. Local sick leave, state sick leave
and state personal leave will not be approved for more than the unused leave carried
over from prior years plus the leave time earned during the current school year.
Who should I call with leave questions?
Employees should first direct specific questions about leave balances and
usage to the campus or department timekeeper and/or supervisor. If you need
additional assistance, please contact the AISD Leave Office:
•
•
Frank Cantu (Professional/Administrative Employees) 414-2601.
Lisa Capdevielle (Classified Employees) 414-2602.
// 14
dates
to
Remember
August 2013
13-19
New Teacher Orientation
20-21
Staff Development
22-23 Planning & Prep
26 First Day of Classes
September 2013
2
Student & Staff Holiday – Labor Day
October 2013
14 Student Holiday – Elem.
Parent Conference; Secondary
Staff Development
November 2013
12
Student Holiday – Staff Development
27-29 Thanksgiving Holiday
December 2013
21
Winter Break Begins
January 2014
6
Staff Development
7
Classes Resume
20 Student & Staff Holiday –
Martin Luther King, Jr. Day
March 2014
10-14 Spring Break
April 2014
18
Student & Staff Holiday
May 2014
26 Student & Staff Holiday – Memorial Day
June 2014
5
Last Day of Classes
6
Planning & Prep
2nd Bad Weather Makeup Day
February 2014
17
Student Holiday – Elementary
Parent Conference;
Staff Development
1st Bad Weather Makeup Day
STAY CONNECTED!
Visit the AISD website for good
news,events and more.
www.austinisd.org
TECHNOLOGY
RESOURCES
REQUEST
tech help
Visit the AISD Technology website for
additional information and resources
www.austinisd.org/technology
GET IN THE CLOUD
• Type the url https://my.austinisd.org in
your web browser.
• Log in with your employee username,
district password.
Teacher Laptops
• Pick up or return at the Skyline Building,
1949 S IH35, 414-9215 or email
[email protected].
Get information
• Call or log in to our central Help
Desk for fix it issues and repairs,
how-to questions, tech training
requests, or anything that affects
technology.
• Type HEATWEB in your browser
while inside the district.
• Log in via the Helpdesk
Assistant icon on your desktop
or on the web through the Cloud.
• Call 414-TECH.
Cyber Safety
Resources
• Type CYBERSAFETY in your
browser while inside the district
or type cybersafety.austinisd.org
from anywhere, to find helpful
Cyber Safety resources and
information.
• Report suspected Cyber Safety
or security infractions to your
principal immediately.
• Visit the AISD Techology website at
www.austinisd.org/technology, click on
Resources page to find tech tools and
information.
• Type AISDWEB into your browser inside
the district to access the intranet
Technology website.
// 16
AISD offers learning opportunities that speak to
different stages of our employees’ careers. We are
committed to helping you learn, grow and advance
your career.
AISD Professional Development
AISD invests in the professional learning of its staff by offering superior
professional development designed to increase each employee’s
effectiveness in their role and enhance professional career growth for the
ultimate purpose of raising student achievement.
Staff Development
The Office of Educator Quality plans and coordinates staff development with
offices, programs, groups and initiatives across the district.
Human Capital Platform
AISD’s Human Capital Platform is a comprehensive, web-based system
designed to provide information to all AISD staff about Professional
Development Opportunities, Annual Appraisals, and more. The information
is tailored to each individual user based on his or her current position.
The system provides access to a catalog of the district’s professional
development opportunities and connects professional learning, staff
performance, and support.
National Board Certification
The National Board Certification Program is designed to promote excellence in
teaching through intense self reflection and study of practice. AISD currently
has more than 200 active NBCTs working in various roles across the district.
Teacher Mentoring
Through the Office of Educator Quality, AISD teachers in their first three years
of service receive formal, ongoing support by a mentor. New teachers and their
mentors engage in a learning centered relationship, which includes classroom
observations, problem-solving, book/article studies and other opportunities.
Each campus also has a Lead Mentor Teacher Contact committed to carrying
out the necessary components for successful induction.
Teachers at REACH-Strategic Compensation campuses are also supported by
full-time mentors who have been released from their teaching responsibilities to
work exclusively with novice teachers.
Visit the AISD Office of Educator Quality
website to learn about our programs.
www.austinisd.org/edquality.
REACH-Strategic Compensation
REACH-the district’s strategic
compensation program, was designed to
advance our efforts to recruit and retain
the very best teachers and principals for
Austin schools.
This innovative program offers incentives
for raising the academic achievement
of students and combines significant
performance rewards with targeted
supports and leadership opportunities.
The program also supplies full-time
mentors who support novice teachers
with high-quality, individualized
professional development, guidance and
classroom support.
Educators at REACH schools
can earn up to $12,500
by meeting a variety of
performance measures...
Educators at REACH schools can earn
up to $12,500 by meeting a variety
of performance measures including,
student learning objectives, professional
development units, among others.
REACH is currently offered at a third of our
campuses, including high-need schools.
// 18
AISD is committed to growing talent from within by
accelerating LEADERSHIP DEVELOPMENT through
LEAD (Leveraging Excellence to Achieve the Dream)
initiatives and career enhancement programs.
LEAD PROGRAMS
LEAD Speaker Series
AISD Leadership Development brings national speakers who are experts in
the field of educational leadership to the district to promote dialogue among
district and campus leaders on effective leadership issues and practices.
Topics are aligned with the AISD Board of Trustees priorities and the
district’s strategic plan and are enhanced through targeted professional
development opportunities. Launched in the 2012-2013, LEAD speakers
included Dr. Tyrone Howard, Dr. Sonia Nieto, and Dr. Pedro Noguera.
LEAD Coaching
To assist in the daunting challenges faced by new principals in a large urban
district, we pair novice principals with successful former principal coaches who
provide on-going support through a variety of interactions, including campus
visits and remote support. These coaches work as “thought partners” to
provoke and foster self-awareness and self-efficacy for our novice principals.
LEAD Teacher Leadership Program
Austin ISD and the Schlechty Center work collaboratively to provide a unique
and exclusive program for teachers who are interested in enhancing their
leadership skills. The LEAD Teacher Leadership Program provides a special
experience designed to develop leaders and build leadership capacity within
teachers who have demonstrated commitment and a willingness to make a
contribution toward the changes of their school. This initiative is a series of
ongoing and collaborative learning experiences focused on student needs.
Assistant Principals/Career Enhancement
To keep up with the demand for state-of-the-art, targeted learning for school
leadership, AISD has developed new and innovative professional learning
methods for building a complex set of leadership skills, knowledge, and
competencies. This online and in-person learning offers a powerful tool for
developing effective urban principals constrained by time. Developed in
partnership with national experts in the field, our professional development
for leaders delivers high quality blended eLearning experiences tailored
to the unique demands facing Austin urban principals. teacher leaders to
collaborate, share knowledge, experience and access resources that will
strengthen their ability to lead.
Explore leadership opportunities offered
by the Office of Educator Quality.
www.austinisd.org/ld.
// 20
Quick Reference
Phone Numbers
Superintendent414-2412
Police414-1703
Internal Audit414-6710
Chief of Staff
414-2412
Intergovernmental Relations
414-1706
Public Information414-2412
Ombudsman414-9882
Communications414-9832
Communications414-2715
Community Engagement
414-0022
Innovation & Development
414-4851
State & Federal Grants
414-9963
Chief Academic Officer
414-9662
Office of Academics
414-4854
Chief Schools Office
414-4820
Assoc. Superintendent - Area 1 Elem. 414-1708
Assoc. Superintendent - Area 2 Elem.
414-4481
Assoc. Superintendent - Area 3 Elem.
414-0038
Assoc. Superintendent - High Schools
414-4471
Chief Performance Officer
414-4540
Campus & District Accountability
414-9953
Technology414-9200
Chief Human Capital Officer
414-2714
Human Resources414-1721
Educator Quality414-9680
Chief Operations Officer
414-4450
Facilities 414-2667
Bond Implementation
414-2663
Construction Management
414-1715
Food Services414-0251
Transportation414-0238
Chief Financial Officer
414-2263
Employee Benefits 414-1739
Contract Procurement
414-1723
// 22
Learn more about AISD Human Capital Services at
w w w.a ust inisd.org /hc
Austin Independent School District | 1111 W. 6th St. | Austin, TX 78701 | (512) 414-1721