FLEX TIME
P3.5
CASA CHILD, ADOLESCENT AND FAMILY MENTAL HEALTH UNDERSTANDS THAT SOME
EMPLOYEES MAY BENEFIT FROM THE AVAILABILITY OF A FLEXIBLE WORK AND
COMPRESSED WORK WEEK SCHEDULE. CASA HAS ADOPTED THIS FLEX TIME POLICY TO
ENHANCE OUR EMPLOYEES' JOB SATISFACTION, BOOST PRODUCTIVITY, CREATIVITY AND
DECREASE THE TOTAL AMOUNT OF TIME SPENT COMMUTING TO AND FROM WORK.
FLEXIBLE WORK SCHEDULES MAY BE APPROVED FOR EMPLOYEES WHO MEET ALL
ELIGIBILITY REQUIREMENTS.
INTENT AND INTERPRETATION
This policy shall:
1. Define eligibility requirements;
2. Provide guidelines for flex time and/or compressed workweek scheduling;
3. Employees wishing to request a modified or flexible work schedule must first obtain
supervisory approval and then request to enter into a written flex time agreement with
CASA through Human Resources. Any change to this agreement must be made in
writing. Original documentation will be maintained on the employee personnel file.
No flex time or compressed workweek arrangement shall have a negative impact on the
performance of the CASA programs, or adversely affect the performance of any other employee.
Regardless of an employee's ability to meet all eligibility requirements, it may not be possible to
accommodate all requests for flex time schedules.
PROCEDURE
Flex time arrangements are recognized as temporary agreements that may be terminated by
either the employer or the employee with reasonable notice. All agreements pertaining to flex
time schedules must respect and adhere to the following:
1. A request for an alternative schedule (i.e., other than 8:15 a.m. through 5:00 p.m. with one
hour lunch) must be submitted in writing to a manager and submitted to Human Resources.
2. Some departments may be unable to offer flexible hours for some positions and/or during
certain times of the year.
3. An employee’s pay will be based on the hours worked by the employee.
4. Regular hours in excess of seven and three quarter hours (7 ¾) shall include two (2) rest
periods of fifteen (15) minutes as well as an unpaid lunch must be scheduled for a minimum
of thirty (30) minutes. An employee working a period of more than two (2) hours but less
Flex Time – P3.5
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than six (6) hours will be entitled to one (1) rest period of fifteen (15) minutes. Employees
are expected to organize their work to accommodate for rest and meal periods.
5. Program scheduling may require an employee to work extended hours. In these instances,
employees may request a flex-time arrangement whereby hours worked beyond the daily
norm may be accumulated to a maximum of two (2) working days that may be scheduled as
time off with pay.
6. When circumstances warrant, employees may be eligible to accumulate the equivalent of
up to four (4) working days using hours worked beyond the daily requirement. To qualify
for this exemption, a written agreement, including a schedule for the use of accumulated
time needs to be prepared by the manager and approved by Human Resources.
7. Any time off requested in lieu of additional time worked as per Section 5 and Section 6,
must be submitted by written request for approval by the employee’s Manager.
8. The Senior Leadership will conduct a quarterly review of the hours of work practices within
the various programs to ensure efficiency, effectiveness and flexibility.
9. Reasonable notice should be provided to all those involved (e.g. team members,
consultants, Human Resources) before changes to the general hours of work are
implemented.
10. Flexible time schedules must be shown accurately on the daily time sheets. The task(s)
performed during the flexible hours worked will be noted on the timesheets in the
Comments column.
11. CASA shall reserve the right to return an employee on any flex time schedule to their
standard schedule at any time in the event that the new schedule has adversely affected
their ability to perform normal job functions, or if organization circumstances change such
that a return to a standard schedule is necessitated.
Authorized Signature:
Original signed by Denise Milne
Chief Executive Officer
Effective Date:
Cancels & Supersedes:
Date of Last Review:
August 5, 2015
April 1, 2005
July 2015