GRAND VALLEY PUBLIC LIBRARY BOARD
MINUTES
Wednesday Sept. I 1, 2013
PRESENT: Vice Chak/East Garafraxarep.
Board
members:
Fran Pinkney
Julie van Alstine
George Stubbington
Michelle Martin
GrandValleyrep:
rep.:
Town of
Amaranth
MymaRoberts
Percy \I/ay
Shann Leighton
Chair:
Carol Hall
CEO
REGRETS:
:
1.
Call to order. 7:05 p.m. Welcome to Michelle Martin.
2.
Approval of the agenda.
MOTION #l: Moved by M. Roberts, seconded by J. van Alstine that the agenda be
approved.
3.
No disclosures of pecuniary interest at this time.
4.
Minutes of the Jure 12,2013 meeting.
MOTION #2: Moved by M. Roberts, seconded by J. van Alstine that the minutes of the
June 12, 2013 meetingbe approved.
5.
Business arising. No business arising.
6.
Correspondence.
SOLS Signal. July, August, September 2013.
SOLS Annual Report.
Town of Grand Valley
-
motion to accept Michelle Martin's application
position on the Board.
-motion to approve the CEO of the library apply for aTrillium grant
-motion to approve alYo salary increase July 1st, 2013 and Jan. lst 2014.
ola.access. Summer 2013.
Manulife renewal. 8.8% decrease.
MOTION #3: Moved by J. van Alstine, seconded by G. Stubbington that the
correspondence be received.
-l-
for the
open
7.
Financial report.
Operating.
MOTION ff4: Moved by P. Way, seconded by G. Stubbingfon that the Board ratify payment
of the expenses for June (515,244.51) and July ($20,353.18) and approve the
payment of operating expenses for August ($17,550.28).
7.1
7.2
Capital
MOTION #5: Moved by M. Roberts, seconded by G. Stubbington that the Board ratify
payment of the following capital expenses for June and July and approve
payment of the capital expenses for August.
June
CVS Midwest tape
Library ideas (Freegal)
Library Bound (books)
cheques
9642.63
$l,212.50
s37t.94
Total
$8.43
s2,235.41
July
Junior Library Guild
World Book Educational
CVS Midwest Tape
Total
$807.00
s922.9s
s433.22
s2,163.17
August
CVS Midwest Tape
$6s9.83
Committee Reports.
Finance.
CEO will prepare drafr.2014 budget for October meeting.
8.1
8.2
Personnel, Administration and ByJaws
MOTION #6: Moved by M. Roberts, seconded by G. Stubbington that the following
policies be approved.
Collection Development and Management Plan
Personnel - Public Service Statement
Marketing and Communications Plan
The customer service promise.
Gift acceptance policy. The CEO will amend this policy for approval at the next Board
meeting. The Library staff will create a Donor's list on the Library website to acknowledge
monetary gifts. The Donor list will be updated annually. Donations will remain on the list for
one year.
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Donations will be acknowledged as follows:
Under $100 Under $1,000 Under $5,000 Under $10,000
The CEO will draw up a form that a donor will sign giving the
Library permission to post their name on the Library website.
8.3
Advocacy.
Minutes of the August 28,2013 meeting.
Fall Fair. September 20,21,22nd. Theme Wheels.
Culture Days. - Teen Art/Writing contest. reception September 27th7:00 p.m.
Decorating Jeans. Friday the 27th. Myrna.
Velvet art. Friday the27th. Shann
Mural painting. Friday the27th. Donna Pascoe
Jewellery making. Saturday the 28th. Denise Oliver
Book Bake and Silent Auction. Book Sale November 18 to the 23rd. Set-up. Nov. 16.
Silent Auction. October 15 to the 23rd. Set-up October 15.
Ontario Public Library Week. October 20 to the 26th. Ask Jim Shaw to do an evening talk
about his recently published book.
Santa Clause Parade. November 30th. Theme "It's a Dickens Christmas"
St. Jacob's Theatre. White Christmas. Wed. November 27 . Bus leaves at 6:00 p.m.
Exercise class for older adults has started.
Knitting club will start in September
Make a gingerbread house with Trish Hamilton Saturday Dec.7 (family)
All children's programs resume September.
MOTION #7: Moved by J. van Alstine, seconded by M. Martin that the minutes of the
August 28,2013 meeting of the Advocacy meeting be received.
8.4
InformationTechnology/Communications. Noreport.
9.
Chair report. No report.
10.
CEO report.
Picnic Table for front of Library. Approached the Lion's Club for funds to help with the
purchase of a table. They will consider at the their September 25 meeting. The Library has
funds given in memory of Marcia Phillips and could use some of these funds for this
purchase and have a plaque made to put on the table in memory of Marcia. The CEO will
also approach the Wind Farm Co. for funds.
Sign for front of Library. Received a quote from McCarthy Sig¡s. CEO will get another
quote.
The Library received a $2,800 capacity grant from the Ministry. Will use to purchase new
fumiture for the children's area of the library.
Will have the floor replaced in the kitchen and staff washroom with maintenance funds.
New business. No new business.
Next meeting. Wednesday October 9,2013. 7:00 p.m. McGinnis Room.
Motion to adjourn. M. Martin. 8:30 p.m.
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12.
13.
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