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Word 2013
Level 2
Unit 1 Formatting and Customizing
Documents
Chapter 3 Automating and Customizing
Formatting
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Automating and Customizing Formatting
Quick Links to Presentation Contents
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Customize AutoCorrect
Insert Quick Parts
CHECKPOINT 1
Insert Fields
Display Ribbon Options
Customize the Quick Access Toolbar
Customize the Ribbon
CHECKPOINT 2
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Customize AutoCorrect
To display the AutoCorrect
dialog box:
1. Click FILE tab.
2. Click Options.
3. Click Proofing in left
panel.
4. Click AutoCorrect
Options button.
5. Click AutoCorrect tab.
AutoCorrect dialog box
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Customize AutoCorrect - continued
To display the AutoCorrect
Exceptions dialog box:
1. Click FILE tab.
2. Click Options.
3. Click Proofing in left
panel.
4. Click AutoCorrect
Options button.
5. Click AutoCorrect tab.
6. Click Exceptions
button.
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AutoCorrect Exceptions
dialog box
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Customize AutoCorrect - continued
 You can add words you commonly misspell and/or
typographical errors you often make to AutoCorrect.
For example, if you consistently type relavent instead
of relevant, you can add relavent to AutoCorrect and
tell it to correct it as relevant.
 The AutoCorrect dialog box contains a few symbols
you can insert in a document. For example, type (c)
and AutoCorrect changes the text to ©. Type (r) and
AutoCorrect changes the text to ®. The symbols display
at the beginning of the AutoCorrect dialog box list box.
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Customize AutoCorrect - continued
To add a word to AutoCorrect:
1. Click FILE tab.
2. Click Options.
3. Click Proofing in left panel.
4. Click AutoCorrect Options button.
5. Click AutoCorrect tab.
6. Type misspelled or abbreviated
word.
7. Press Tab.
8. Type correctly spelled word
or complete word.
9. Click Add button.
10. Click OK.
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abbreviated word
Customize AutoCorrect - continued
 After AutoCorrect corrects a portion of text, hover the
mouse pointer near the text and a small blue box
displays below the corrected text. Move the mouse
pointer to this blue box and the AutoCorrect Options
button displays.
AutoCorrect Options button
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Customize AutoCorrect - continued
To display the AutoFormat
As You Type tab in the
AutoCorrect dialog box:
1. Click FILE tab.
2. Click Options.
3. Click Proofing in left
panel.
4. Click AutoCorrect
Options button.
5. Click AutoFormat As You
Type tab.
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AutoFormat As You Type tab
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Customize AutoCorrect - continued
To delete text from the
AutoCorrect dialog box:
1. Display AutoCorrect
dialog box.
2. Click AutoCorrect tab.
3. Click desired word(s).
4. Click Delete button.
Delete button
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Insert Quick Parts
To insert a building block:
1. Click INSERT tab.
2. Click Quick Parts button.
3. Click Building Blocks
Organizer option at dropdown list.
4. At Building Blocks
Organizer dialog box,
click desired building
block.
5. Click Insert button.
6. Click Close.
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Building Blocks
Organizer dialog box
Insert Quick Parts - continued
To sort the building
blocks:
1. Click INSERT tab.
2. Click Quick Parts
button.
3. Click Building Blocks
Organizer option at
drop-down list.
4. Click desired column
heading.
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column heading
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Insert Quick Parts - continued
 If you find yourself typing and formatting the same
data on a regular basis, consider saving the data as a
building block.
 Saving commonly created data as a building block
saves time and reduces errors that might occur each
time you type data or apply formatting.
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Insert Quick Parts - continued
To save content to the
text box gallery:
1. Select desired
content.
2. Click INSERT tab.
3. Click Text Box button.
4. Click Save Selection
to Text Box Gallery
option.
Save Selection to Text
Box Gallery option
continues on next slide…
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Insert Quick Parts - continued
5. At Create New Building
Block dialog box, type
a name.
6. Click OK.
Create New Building
Block dialog box
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Insert Quick Parts - continued
 When you save data as a building block, it becomes
available in the Building Blocks Organizer dialog box.
 Content that you save as a building block is saved in
the Building Blocks.dotx template or the Normal.dotm
template.
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Insert Quick Parts - continued
To save content to the AutoText gallery:
1. Select desired content.
2. Click INSERT tab.
3. Click Quick Parts button.
4. Point to AutoText option.
5. Click Save Selection to AutoText Gallery option.
6. Type a name and description.
7. Click OK.
Save Selection to
AutoText Gallery option
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Insert Quick Parts - continued
To save content to the Quick
Part gallery:
1. Select desired content.
2. Click INSERT tab.
3. Click Quick Parts button.
4. Click Save Selection to
Quick Part Gallery option.
5. Type a name and
description.
6. Click OK.
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Save Selection to Quick
Part Gallery option
Insert Quick Parts - continued
To edit a building block:
1. Click INSERT tab.
2. Click Quick Parts button.
3. Click Building Blocks Organizer option.
4. Click desired building block.
5. Click Edit Properties button.
Edit Properties button
continues on next slide…
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Insert Quick Parts - continued
6. At Modify Building Block
dialog box, make desired
changes.
7. Click OK.
Modify Building
Block dialog box
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Insert Quick Parts - continued
To insert a custom text box:
1. Click INSERT tab.
2. Click Text Box button.
3. Click desired custom text
box.
custom text box
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Insert Quick Parts - continued
To save a modified building
block with the same name:
1. Insert building block and
then make desired
modifications.
2. Select building block
data.
3. Specify gallery.
4. At Create New Building
Block dialog box, type
original name and
description and then click
OK.
5. Click Yes.
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Create New Building
Block dialog box
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Insert Quick Parts - continued
To delete a building block:
1. Display desired button
drop-down gallery.
2. Right-click desired
building block.
3. Click Organize and
Delete option.
4. Click Delete button.
5. Click Yes.
6. Close dialog box.
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Organize and Delete option
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Insert Quick Parts - continued
To insert document
property placeholders:
1. Click INSERT tab.
2. Click Quick Parts button.
3. Point to Document
Property option.
4. Click desired option at
side menu.
5. Type desired text in
placeholder.
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Document Property option
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Insert Quick Parts - continued
 Some document properties that you insert with the
Quick Parts button will display at the Info backstage
area.
Info backstage area
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1) This feature in Word corrects
certain text automatically as you
type.
a. AutoCorrect
b. AutoFix
c. AutoMatch
Answer
d. AutoType
3) The Quick Parts button is located
on this tab.
a. HOME
b. INSERT
c. PAGE LAYOUT
d. REVIEW
2) These are tools you can use to
develop or “build” a document.
a. tool blocks
b. button blocks
c. building blocks
d. icon blocks
4) The Text Box button is located on
this tab.
a. HOME
b. INSERT
c. PAGE LAYOUT
d. REVIEW
Answer
Next Question
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Next Question
Answer
Answer
Next Question
Next Slide
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Insert Fields
To insert a field:
1. Click INSERT tab.
2. Click Quick Parts button.
3. Click Field option.
4. At Field dialog box, click desired field.
5. Click OK.
Field dialog box
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Insert Fields - continued
 Some fields, such as the date and time, will update
automatically when you open the document.
 You can manually update a field by clicking the field
and then clicking the Update tab (if possible; some
fields do not have an Update tab), by clicking the field
and then pressing F9, or by right-clicking the field and
then clicking Update Field at the shortcut menu.
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Display Ribbon Options
To collapse the ribbon:
1. Click Collapse the
Ribbon button.
Collapse the Ribbon button
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Customize the Quick Access Toolbar
To customize the Quick
Access toolbar:
1. Click Customize Quick
Access Toolbar button.
2. Insert a check mark
before desired button(s).
3. Remove check mark
before undesired
button(s).
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Customize Quick Access
Toolbar button
Customize the Quick Access Toolbar - continued
To add buttons or
commands from a tab to
the Quick Access toolbar:
1. Click desired tab.
2. Right-click desired
button or command.
3. Click Add to Quick
Access Toolbar option
at shortcut menu.
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Add to Quick Access
Toolbar option
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Customize the Quick Access Toolbar - continued
To add buttons to the Quick Access Toolbar from the Word
Options dialog box:
1. Click Customize Quick Access Toolbar button.
2. Click More Commands option at drop-down list.
3. Click desired command at left list box.
4. Click Add button.
5. Click OK.
Add button
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Customize the Quick Access Toolbar - continued
To reset the Quick Access
toolbar:
1. Click Customize Quick
Access Toolbar button.
2. Click More Commands
option at drop-down
list.
3. Click Reset button.
4. Click Reset only Quick
Access Toolbar option.
5. Click Yes.
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Reset button
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Customize the Ribbon
To customize the
ribbon:
1. Click FILE tab.
2. Click Options.
3. Click Customize
Ribbon in left panel.
Customize Ribbon option
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Customize the Ribbon - continued
To create a new tab:
1. Click FILE tab.
2. Click Options.
3. Click Customize Ribbon in left
panel.
4. Click tab name in list box.
5. Click New Tab button.
New Tab button
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Customize the Ribbon - continued
To rename a tab:
1. Click FILE tab.
2. Click Options.
3. Click Customize Ribbon in
left panel.
4. Click tab name in list box.
5. Click Rename button.
6. At Rename dialog box,
type desired name.
7. Click OK.
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Rename dialog box
Customize the Ribbon - continued
To add commands to a tab:
1. Click FILE tab.
2. Click Options.
3. Click Customize Ribbon
in left panel.
4. Click group name within
tab.
5. Click desired command.
6. Click Add button.
Add button
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Customize the Ribbon - continued
To reset the ribbon:
1. Click FILE tab.
2. Click Options.
3. Click Customize Ribbon
in left panel.
4. Click Reset button.
5. Select desired option.
6. Click Yes.
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Reset button
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1) These are placeholders for data
that changes.
a. fields
b. boxes
c. text
d. buttons
Answer
3) Press this keyboard shortcut to
minimize the ribbon.
a. Ctrl + F1
b. Ctrl + F2
c. Ctrl + F8
d. Ctrl + F9
Answer
Next Question
2) You can manually update a field
by pressing this function key.
a. F1
b. F2
c. F8
d. F9
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Next Question
4) You can add buttons or
commands from a tab to this.
a. Mini toolbar
b. Title bar
c. Quick Access toolbar
d. Status bar
Answer
Answer
Next Question
Next Slide
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Automating and Customizing Formatting
Summary of Presentation Concepts
 Insert exceptions and add words to and delete words
from the AutoCorrect dialog box
 Customize AutoFormat
 Use the AutoCorrect Options button
 Sort and insert building blocks
 Create, edit, modify, and delete building blocks
 Insert, update, and delete fields from Quick Parts
 Customize the Quick Access toolbar
 Customize the ribbon
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