5/5/2016
WHAT IS PUBLISHER GOOD FOR?
MICROSOFT
PUBLISHER
•Making flyers, signs, newsletters, forms,
posters, brochures, and event programs
•Anything that requires precise page
layout to look good
JENNIFER FOSTER
G R A C E A . D O W M E M O R I A L L I B R A RY
OPEN FROM THE DESKTOP
OR OPEN FROM THE START MENU
Double click on the
Publisher icon
Click
Windows icon/Start
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OPEN FROM THE START MENU 2
OPEN FROM THE START MENU 3
Scroll down and
click Microsoft Office
Click All Apps
In Windows 7 and older it was called “All Programs”
OPEN FROM THE START MENU 4
START A NEW PROJECT – TEMPLATES
If you see “Built-in,” click it.
Otherwise, just scroll down.
Click Publisher 2013
Then scroll down and click on
“Quick Publications”
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NEW PROJECT – TEMPLATES
NEW PROJECT – TEMPLATES
Click ONCE on “Color Band.”
On the right of your screen, you
have a preview of the
publication.
Let’s change some of the
options.
NEW PROJECT – TEMPLATES
NEW PROJECT – TEMPLATES
Under “Color Scheme,” click on
“(default template colors).”
Then click on a new color
scheme. I chose “Bluebird.”
Next, under “Font scheme,” click
on “(default template fonts)”.
Click on a new set
of fonts for the flyer.
I chose “Basis –
Arial Bold/Arial.”
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NEW PROJECT – TEMPLATES
NEW PROJECT – TEMPLATES
Next, under “Layout,” click on
“Large picture at top.”
Now click “Create.”
Click on “Large picture in the
middle” to change the layout to
that design.
NEW PROJECT – TEMPLATES
Your publication template
will appear in the main
window.
NEW PROJECT – TEMPLATES
If you hover your mouse
cursor over the center of
your publication (but don’t
click), the photo placeholder
will appear. It won’t print the
placeholder unless you place
an image there.
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THE RIBBON
THE RIBBON – GROUPS (SIMILAR TASKS)
•The “Ribbon” is the set of menu
options at the top of your screen.
•Similar tasks are grouped together.
•Here is the “Objects” group, where
you can add text boxes, pictures, tables,
and shapes to your publication.
THE RIBBON – TABS
THE SIDEBAR
•Menu options at the top let you select
other sets of activities to display on
the Publisher Ribbon.
• The sidebar shows all of the pages of
your publication.
• Once you have more than one page, you
can click on the thumbnail image of a
page to jump to that page.
• You can also drag and drop pages to
reorder them.
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ZOOMING IN AND OUT
• At the bottom of your window is a slider bar
you can use to zoom in or out of the view of
your publication.
• Zooming in lets you see your publication
bigger.
• Zooming does not change the printed size of
your publication.
MAKING A FLYER FROM A TEMPLATE
Move your mouse over the
letters in the word
“Heading” and click the left
button.
YOUR PUBLICATION
• This central
pane shows the
page of your
publication you
are currently
working on.
• You will edit
the content
of your
publication
here.
ADD TEXT TO A PLACEHOLDER
Type “Craft Sale”.
Now, move your mouse
cursor off into the grey area
next to your publication and
click the left button to
de-select the text box you
typed in. You will see its
outline vanish.
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ADD A PHOTO TO A PLACEHOLDER
Move your mouse cursor
over the image of the photo
in the photo placeholder and
click the left button.
To insert a photo, you need
to click on the photo icon,
not just on the empty box or
dotted outline.
ADDING A PHOTO FROM YOUR COMPUTER
It may take a
moment for
this window
to come up.
When it does,
look for
“From a file,”
and click
If it is taking too long, you can also
“Browse.”
click “Work Offline” for this step.
ADDING A PHOTO FROM YOUR COMPUTER
ADDING A PHOTO FROM YOUR COMPUTER
Alternately, if your
computer isn’t
connected to the
Internet, this page
will come up.
To add a photo
from your
computer, click
“Work offline”
Publisher will
take you to
where the
photos are
stored on your
computer.
Scroll down, click the “pumpkin” photo, then click
Insert.
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RESIZING A PLACEHOLDER TO FIT A PHOTO
PICTURE OUTLINES
The photo is a little bigger
than the placeholder.
Move your mouse cursor
into the grey area next to
your publication and click to
make the outline disappear.
You can do some adjusting if needed, but you want your photo to be the
same size and shape (portrait/landscape) as the placeholder, because if
you change the placeholder too much, it messes up the text placement.
ADDING TEXT TO A PLACEHOLDER
ADDING TEXT TO A PLACEHOLDER
Next, move the mouse
cursor over the text
beneath the photo.
Click the left button.
The text will become
highlighted and a font
menu will appear.
Type your information in
the box:
Elm High School
Gym
May 25 1-5pm
(Hit the Enter key to move
from one line to the next.)
The text will be centered
automatically.
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DESELECTING A TEXT BOX
Now click in the grey
area next to your
publication to
de-select the text box.
Then you won’t
accidentally change it.
PRINTING
Click Print
PRINTING
Click on the File tab
PRINTING
Select your options
(printer, number of
copies, etc.).
Then – you would
click “Print,” but
today we’ll click the
arrow-in-a-circle to
cancel and go back
to Publisher.
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SAVE YOUR PUBLICATION
• Do not work on a project for long
without saving.
SAVE YOUR PUBLICATION
1. Click the
disk icon
• Autosave in Publisher will save for you
every couple of minutes, so if you save
early, you won’t lose your whole document
if your computer unexpectedly shuts down.
Ctrl-S Keyboard shortcut
SAVE YOUR PUBLICATION
2. Choose a place to save
(let’s select the desktop)
SAVE YOUR PUBLICATION
3. Name your
document
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CHOOSE A DIFFERENT FILE TYPE - OPTIONAL
SAVE YOUR PUBLICATION
Click into box next to Save as Type
Click to choose file type. PDF is a good choice if
you (a) don’t know whether the person to whom
you’re sending the publication has Publisher and/or
(b) don’t want the recipient to be able to edit the
content of the publication
4. Click Save
MORE OPTIONS FOR SAVING
Click File tab
SAVE OR SAVE AS?
• When you first save a document, the Save As
dialog box will automatically come up.
• After this, the file will automatically save itself in
the same file just by clicking the save (disk) icon on
the Quick Toolbar.
• If you want to create a second, different, version
while still keeping the first, you must Save As again,
and give document a different name.
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NEW PROJECT – TEMPLATES
Click on the File tab.
Click
Blank 8.5 x 11”
On the page that opens, click
“New.”
CHANGING PAGE ORIENTATION
CHANGING PAGE ORIENTATION
•Click on the “Page Design” tab
•Your page is now oriented long side
down –
Landscape.
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•Then click on “Orientation”
•Then click on “Landscape.”
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LAYOUT OPTIONS
PAGE PARTS
•Publisher offers some pre-designed
elements you can add to your
publications, even if you aren’t using a
template.
•We’re going to use some of them to
make a flyer for a spaghetti dinner at a
hot air balloon festival.
•Click on the Insert tab
•Then click on Page Parts
PAGE PARTS
PAGE PARTS
•Look for the
“Sidebars” section
•Click on the 5th choice
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•You may need to scroll
to see it
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•Your publication
now has a “page
part” on it –
a predesigned
layout element you fill with your own content.
•However, it shows up plopped in the middle of
the page – not attractive design.
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PAGE PARTS
PAGE PARTS
There isn’t anything
magic about page
parts – they are
made up of pieces
you also have access
to. They’re just
already put together.
This is what the fancy page part looks like when we
take it apart – two text boxes, a picture, and a shape.
SELECT THE PAGE PART
PAGE PART-ALIGN
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Click on the
page part
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Look for handles on your page part (an outline
with dots on the sides and corners). If you don’t
see them, click on your page part to select it.
Click on the Home tab.
Find the Arrange menu section, then click “Align.”
Click on “Relative to Margin Guides.”
This tells Publisher what we want our Page Part
to line up with.
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PAGE PART-ALIGN
PAGE PART-ALIGN
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(Still on the Home tab.)
Click “Align.”
Click on “Align Left.”
Your Page Part will jump to the left margin.
PAGE PART-ALIGN
Next, we will move the page part
to the top of the publication.
Look for handles on your page
part (an outline with dots on the
sides and corners).
If you don’t see them, click on
your page part to select it.
PAGE PART-ALIGN
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(Still on the Home tab.)
Click “Align.”
Click on “Align Top.”
Your Page Part will jump to the top margin.
Next, we will change the size of
the page part so that it goes from
the top to the bottom of the page.
Look for handles on your page
part (an outline with dots on the
sides and corners).
If you don’t see them, click on
your page part to select it.
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PAGE PART – CHANGING SIZE
Click on the Picture Tools – Format tab.
Locate the “Size” section on the right side.
PAGE PART – CHANGING SIZE
On the Format
Object menu, make
sure the Size tab is
selected.
Click to put a check
mark in the box next
to “Lock aspect ratio.”
PAGE PART – CHANGING SIZE
Click the small box-and-arrow icon
in the Size section.
This will open the menu with additional
options for size.
WHAT DOES “LOCK ASPECT RATIO” DO?
Original
Height
resized but
aspect ratio
not locked
Height
resized,
aspect
ratio
locked
Clicking “Lock aspect ratio” tells
Publisher to change the height and
width proportionally, rather than
only stretching the shape in one
direction. This is very important
to do when you’re working with
photos, or your photos will look
distorted and stretched.
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PAGE PART – CHANGING SIZE
Highlight the number next
to “Height.”
(You can do this by clicking
on it three times fast, or by
dragging to highlight it.)
Type 7.5 in the box.
Click OK.
PAGE PART – CHANGE THE PICTURE
Now, make sure your page part is
selected. If it isn’t, click the blue
part to select it.
Move your cursor over the blackand-white photo and click. You
should see a second set of handles
appear around the photo.
(If not, try clicking again)
PAGE PART
Now your page part goes from
top to bottom on the page.
We put 7.5 in because standard
margins are .5 inches in
Publisher, and 7.5 plus two
.5-inch margins makes 8.5 inches
(the dimension of the paper).
PAGE PART – CHANGE THE PICTURE
Still on the
“Picture Tools
Format” menu …
Find the “Adjust” section of the Ribbon.
Click on “Change Picture.”
Then click “Change Picture” in
the dropdown menu.
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INSERT PHOTO FROM YOUR COMPUTER
It may take a
moment for
this window
to come up.
When it does,
look for
“From a file,”
and click
If it is taking too long, you can also
“Browse.”
click “Work Offline” for this step.
INSERT PHOTO FROM YOUR COMPUTER
Publisher takes
you to where
photos are
stored on your
computer. Click
“balloon,” then
click “Insert.”
INSERT PHOTO FROM YOUR COMPUTER
Alternately, if your
computer isn’t
connected to the
Internet, this page
will come up.
To add a photo
from your
computer, click
“Work offline”
INSERT PHOTO FROM YOUR COMPUTER
The balloon
photo is now on
your publication,
and the previous
photo goes onto
the (desktop) in
case you need it
for another area.
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PAGE PART – CHANGING TEXT
Now click on “TITLE
TEXT.” One click will
highlight it and open
font options.
Type “hot air balloons”
(it will automatically be
in all capital letters).
PAGE PART – CHANGING TEXT SIZE
Click on the
Text Box Tools
Format tab
Click on the arrow next to
10.5 to open the font sizes
dropdown menu. Then click
on 24.
PAGE PART – CHANGING TEXT SIZE
Click in the blue area
of your Page Part.
Then click on the small text to
highlight it (you can also click
and drag to highlight it).
PAGE PART – CHANGING TEXT
Your text is still highlighted, and it is now in
24-point font size.
Type:
6pm Glow
7pm Launch
8pm Dinner
(Use the Enter key
to get from one line
to the next.)
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PAGE PART – CHANGING TEXT
Now the page part
is lined up
on the left,
top to bottom,
with readable text
listing the schedule.
ADDING A FRAME TO YOUR PAGE
In the Borders &
Accents menu,
scroll down to the
“Frames” section,
and click on the thin
blue border.
(“Border 2” is its name)
ADDING A FRAME TO YOUR PAGE
Click on the Insert tab. (It’s ok if your page part is
still highlighted.)
In the “Building Blocks” section,
click on the Borders and Accents button
RESIZE THE FRAME
We have a frame,
but it’s tiny – only
3 inches by 3 inches.
Click on the Drawing Tools Format tab
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RESIZE THE FRAME
Find the Size section on the right.
Click on the height (3) and type “7.5”. Hit Enter.
Click on the Width (3) and type “10”. Hit Enter.
ALIGN THE FRAME
(Still on the Drawing Tools menu, with the Frame highlighted.)
Click Align, then click Align Top.
Click Align again, then click Align Left.
Your Frame will be off center;
we will fix that next.
ORDER
The Frame is aligned, but it’s in front of the Page Part.
Make sure the Frame is selected. Do you see handles
on the corners and sides? If not, click on the Frame.
ORDER
Publisher treats different graphics as though
they are stacked on top of your publication.
We need to reorder the stack to make it look
right:
From this:
To this:
Frame
Page Part
Page Part
Frame
Background
Background
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ORDER
ORDER
With the frame still selected, and
still on the Drawing Tools Format menu …
Click on the words “Send Backward.”
Click “Send to Back.” Watch the where the orange border
is over the blue Page Part while you click “Send to Back.”
ADDING WORDART TO YOUR PAGE
Click on the “Insert” tab.
Then click “WordArt.”
(It’s ok if your Frame is still highlighted.)
Now the frame is nicely tucked behind the
page part.
ADDING WORDART TO YOUR PAGE
Click this selection on
the WordArt menu.
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ADDING WORDART TO YOUR PAGE
The WordArt text box
will open. The sample
text is highlighted, so
you can start typing
without clicking to
highlight. Type “Spaghetti
Dinner” and click OK.
ADDING TEXT FROM A FILE TO YOUR PAGE
Now, click into the
white space in the
middle of your
publication.
(Look for the cursor
flashing in the middle
of the white).
ADDING WORDART TO YOUR PAGE
Your flyer says Spaghetti Dinner,
but it’s in an awkward place.
Click and drag it near the top of
the white area so it looks nice.
(Instead of clicking and dragging,
you can hold down the right
and up arrow keys to move it –
just not both arrows at the
same time!  )
ADDING TEXT FROM A FILE TO YOUR PAGE
Still on the Insert tab …
Click on “Insert File.”
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ADDING TEXT FROM A FILE TO YOUR PAGE
Click on
“Documents.”
Then click on
“Sample text for
publisher flyer.”
Click OK
FORMATTING TEXT ON YOUR PAGE
The text appears,
but it’s a little
plain. Let’s
change the
formatting to
make it more
readable.
ADDING TEXT FROM A FILE TO YOUR PAGE
It takes a
moment or two
for Publisher to
convert the
Word file into
text it can use.
FORMATTING TEXT ON YOUR PAGE
Highlight the text in one of
two ways:
1. Click after the word
“Society” and drag your
cursor to the top
Or
2. Click somewhere in the
text block. Hold down the
CTRL key on your keyboard
and tap the A key.
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FORMATTING TEXT ON YOUR PAGE
With the text still highlighted in black,
Click the “Text Box Tools Format” tab
FORMATTING TEXT
ALIGNING TEXT IN A TEXT BOX
With the text still highlighted in black,
Locate the “Alignment” area of the Ribbon.
Click the “Align Bottom Center” button.
INCREASING TEXT SIZE
Click on the down arrow
next to the Font Size
selector, and then click on
24.
The text is aligned at the bottom, but it is
too small. Let’s fill up some of that space.
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FORMATTING THE TEXT ON YOUR PAGE
Text is centered,
at the bottom of
your page, and big
enough to read
easily.
It is also still
highlighted.
ADDING A PHOTO FROM THE WEB
Click in the Bing Image Search box
and type “spaghetti”.
Hit the Enter key or click the magnifying glass.
ADDING A PHOTO FROM THE WEB
Click the Insert tab, then click Online Pictures
ADDING A PHOTO FROM THE WEB
Click the first image (notice the check in the
checkbox) and then click the Insert button.
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MOVING A PHOTO ON YOUR PAGE
MOVING A PHOTO ON YOUR PAGE
It looks … okay …
there.
But let’s try it down
in the bottom right
corner.
Click and hold on the spaghetti and drag it to the bottom right
corner.
OR
Click on the spaghetti and use your arrow keys to move it down
and to the right.
ADDING A BACKGROUND TO YOUR PAGE
Much better!
ADDING A BACKGROUND TO YOUR PAGE
Click over to the “Page Design” tab
Now click on Background (near the right side of the
Ribbon). Click on a color that is dark enough to see easily.
I chose this blue.
The blue looks pretty, but it didn’t change the
white background of the spaghetti image.
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REMOVING PICTURE BACKGROUNDS
Click on the spaghetti image to highlight
it (look for the handles).
REMOVING PICTURE BACKGROUNDS
Click on Recolor
Now click on the Picture Tools Format tab.
Now click on
Set Transparent Color
REMOVING PICTURE BACKGROUNDS
SPAGHETTI DINNER FLYER
Your arrow cursor will
change to this shape.
Move the cursor point
overtop of the white on
your spaghetti image.
Click on the white area.
Done!
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ADD A PAGE TO YOUR PUBLICATION
Sometimes you will want to make a
document that is more than one page long.
You can either add a blank page or
duplicate an existing page.
ADD A PAGE TO YOUR PUBLICATION
In the “Pages” section, click on
the word Page
(not on the image)
Click the Insert tab
You’ll see 3 options: Insert
Blank Page, Insert Duplicate
Page, and Insert page.
Click Insert Page.
ADDING PAGES
ADDING PAGES
The Insert Page menu opens.
Here, you can insert new pages
before or after the page you
have selected (we only have
one page right now).
You can also decide whether
new pages are blank or have
some content added
automatically.
Click the button next to
“Duplicate all objects on
page 1.”
Then click OK.
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ADDING PAGES
OTHER PUBLICATIONS
A second page has been added to
your publication.
You can see the thumbnail for it on
the left “Pages” sidebar.This is
useful if you’re making a multi-page
document where some of the
layout and/or content is carried
over from one page to the next.
Publisher is also good for many
other types of desktop
publication.
Let’s take a quick tour of some
of them.
OTHER TEMPLATES
OTHER TEMPLATES
Click on the File tab.
Click “Built In”
On the page that opens, click
“New.”
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OTHER TEMPLATES
Notice there are many options here for pre-designed
publications – award certificates, resumes, newsletters, etc.
Click “Brochures.”
BROCHURE
TEMPLATES
You have many
different choices of
installed templates
for tri-fold
brochures.
Click any brochure,
then click “Create”
on the right-hand
side.
BROCHURE TEMPLATE
BROCHURE TEMPLATE
To edit a brochure
(or any other
Publisher template)
you click in the text
box placeholders
and type your own
text, just as we did
on the one-page
flyers.
The Pages
sidebar shows
the two different
pages (sides) of
the brochure.
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PUBLISHER OVERVIEW
Publisher allows you to do all sorts of
desktop publishing projects, with templates
available covering flyers, brochures, resumes,
menus, newsletters, and much more.
It is available on the Library computers for
you to experiment with.
I hope you will have fun with it!
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