From the Audio & Web Meeting Exper ts
C REATING N E W E V E N T S WI T H
The Event Module
TH E C H E C K L I ST
We’ve assembled a handy checklist that provides tips while walking you through creating
new online events for your unique needs.
Before you create an event, you should have:
The time and date of your online event.
An existing Adobe Connect meeting room to be designated for this event.
Audio integrated with your meeting room for quality audio.
A speaker image with a short and/or long biography.
A summary of your event of 1 - 2 sentences.
An longer description of what your event is covering and who should attend.
A complete image banner set for your event with the following sizes:
Event Logo
200 x 120px
Large Banner
740 x 300px
Small Banner
560 x 230px
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From the Audio & Web Meeting Exper ts
The Checklist for Creating a New Event:
Under your Event Management tab, pick your folder and select “New Event”.
Event Template. Select an event template appropriate for your event.
Name. Enter the name of your Event. This will be displayed as the title on your registration page.
Custom URL. Type in a custom tag that will be unique to your event. (ex: “demo”)
Event Information. Enter a 1-2 sentence long summary of your event. This will display in your event catalog
list as a preview of the event and can also be added to display in the event registration page.
Detailed Information. Enter a longer description of your event going over what will be covered.
Register without password. If checked, participants will be allowed to not have a password to access your
event. Disabling this option is not recommended if your attendees plan to attend future events.
Presentation. For recorded events, select “On Demand”. For events with live speakers, select a Live
presentation and choose if you are presenting as a Meeting, Seminar, or Virtual Classroom. Please note that
the Presentation Type can NOT be changed once you publish the event.
Attendee Approval. If checked, the host will need to approve each attendee that is trying to access the
room. This option is very good for private sessions, but not good for heavy attendance.
Visibility. Choose if you would like this listed on your catalog or not.
Allow Direct Entry. If checked, participants are allowed to register and log into the event from the
registration page. Without this checked, the meeting information will be sent via email.
Start & End Time. Select the start and end time for your event; this will be the time that your participants
will be scheduled to arrive and leave and will be included in your auto email reminders.
Time Zones. Select the time zone most applicable for this event.
Registration Limit. If checked, this will limit the amount of registrants to the specified number below.
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Event Logo. Select an image to be displayed on your catalog. (Size: 200 x 120px)
Small Banner Image. Select a smaller banner to be displayed in the automated emails. (Size: 560 x 230px)
Large Banner Image. Select a larger banner for your event registration page. (Size: 740 x 300px)
Speaker Name. Input the name of your event’s speaker.
Speaker Overview. Input a short overview of your speaker’s qualifications.
Speaker Detailed Overview. Enter a longer bio of your speaker.
Speaker Image. Choose an image to represent your speaker. (Size: 300 x 400px)
Event User Policy. Select if you would like registered users to be recognized as guests for full Adobe Connect
users in your Adobe Connect system.
Available Tags. Select a tag to associate with your event to allow viewers to filter your event catalog.
Click “Next” and check the Adobe Connect room you would like to use for this event.
Click “Next” and select the registration fields you would like to collect from your participants.
Click “Next”. In this area you can customize your registration. Create registration questions with multiple
choices, short answers, yes/no, or edit the order of your questions.
Click “Next”. Participant Management will allow you to add and invite existing users or groups to your event.
Select from the options to add guests, users/groups, or to import/export lists.
Click “Next”. In E-mail Options, you will select the automated email responses to send to your registrants.
Automatically email custom webinar reminders, registration confirmations, thank you emails, and more.
Web Links
Click “Next”. If you are tracking this event as a campaign, check to enable and type
in your campaign ID.
Q&A
Click “Finish”. Check all your information for accuracy. If good, click “Publish” to make this event live.
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