Edmonton Public Library
Labour/Management Consultation Committee (LMCC)
Wednesday, July 08, 2015
Location: 3rd Floor Boardroom, Stanley A. Milner Library
DISCUSSION SUMMARY
In attendance: Amanda Hall, Lori Jeffery-Heaney, Amber Anderson, Mike Lewis, Linda Garvin, Joanne de Groot, Cam
Thorsteinson, Candice Boer, Shannon Beaton
1. Welcome
2.
Review Agenda
3.
Old Business
3.1 Update on new CA
- The Union advises that its Bargaining Committee have submitted some questions to the Union regarding the
new CA. After review of those questions the Union Office will advise EPL regarding the finalization and
signing of the CA document.
- Section 2 reflects certain contract information from City so the language cannot be changed, except for
some minimal revisions, i.e. HCSA amounts that differ from COE.
3.2 Review report on new staff training practices
- Joanne de Groot discussed results of a survey she conducted regarding new staff training practices. Her
findings yielded that the pace at which new staff moved through training was dependent on the individual’s
readiness and there was no set timeframe. Some consistent activities that take place at polled branches are
time spent in online orientation as well as buddy/shadow opportunities.
- Joanne is endeavoring to develop a revised training checklist that will reflect some key training activities and
these will be posted when complete.
- Joanne determined the Manager, Library Services Coordinator, and the colleagues at the same level are
responsible for training new staff members.
- Mike will let the larger LMCC group know when the checklists are available.
4. New Business
4.1 Medical Leave
- Employees are expected to schedule Medical and Dental appointments on the employee’s own time,
however, when that is not possible, permanent employees will be allowed to attend Medical and Dental
appointments on work time (up to 3 hours). Employees requiring frequent and repeating Medical and
Dental appointments are encourage to connect with Anna Kelly in Disability Management to consider
options for accommodating this circumstance. The Union is available to assist in such discussion.
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4.2
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Site visits
Lori thanked Mike for his assistance in arranging site visits by Lori and Amber to Meadows and Clareview.
The Branches were very welcoming and it was a pleasure to meet everyone.
The Union would like Mike’s assistance to arrange for future visits to Mill Woods, Jasper Place, Londonderry
and Woodcroft between now and the end of year.
Mike will email the managers with the same content he used for MEA and CLA.
4.3 Review of the process for approving LMCC minutes
- Amber proposed a change to meeting summary notes approval in that the Chair whose group is responsible
for minutes will send the minutes to the other Chair for review and after both approve, Lori may post
accordingly.
- This was mutually agreed upon.
4.4 Inclusion of the Bargaining Unit Representative at the next Annual Scheduling Cluster Meeting
- The Bargaining Unit Rep is welcome at next year’s meeting and will be extended an invitation, likely to take
place prior to March’s vacation schedule posting.
- There was discussion regarding the “Scheduling Committee” as discussed in bargaining; it was agreed that
scheduling concerns and questions may be addressed at LMCC meetings.
4.5 Overview –Alcohol and Drug Policy
- Management will be sending out a communication regarding the implementation of the Alcohol and Drug
policy.
- The intent of the policy if for the safety and security of staff and customers.
- A limited number of positions will be designated as safety sensitive and will be subject to additional safety
processes under the policy.
- Amber confirmed that the Union has reviewed the Policy and the initial list of positions designated as safety
sensitive. The Union was provided with a copy of the Policy prior to implementation and appreciates that it
is management’s right to create this policy.
5.
Information Items
5.1 Lori expressed her thanks to IT for their work on automating the additions, changes and deletions to the
union distribution list.
5.2 Next meeting dates will be August 26 and October 28, 2015.
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