Move Illinois Quarterly
June 1, 2015
What is the Illinois Tollway most
known for?
72%
WELL MAINTAINED INFRASTRUCTURE
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Today’s Agenda
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Program highlights (Paul Kovacs)
Operations progress (Chris Arman)
Utility and field issues (Kevin Kell and John Stevens)
Specifications review (Bridget Malinowski)
Performance-based specifications (Steve Gillen)
Making Progress
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Awarded 132 construction contracts worth $2.1 billion;
17.5 percent of capital program budget
Awarded 109 professional services contracts worth
$783.8 million; 6.5 percent of capital program budget
770 unique vendors, more than 365 are new to the
Tollway under Move Illinois
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Estimated 540 unique construction firms
Estimated 230 unique professional services firms
Statistics from August 2011 to March 2015
What’s the most important factor to deliver
your project on time and within budget?
49%
TEAMWORK
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Partnership and Teamwork
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Work together
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Commit to the schedule
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Meet challenges
Develop creative solutions
Help each other
For the public
For the workers
For ourselves
Initial Successes
I-90 Rebuilding and Widening Project
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Initial Successes
I-90 Rebuilding and Widening Project
Initial Successes
Elgin O’Hare Western Access (EOWA) Project
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Initial Successes – EOWA Project
Initial Successes
Systemwide Improvements
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Initial Successes
Systemwide Improvements
How often do you interact with
the PMO and the GEC?
38%
ONCE A MONTH
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Program Management Office
Chris Arman, Program Director
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Operations Progress
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Progress on the roadway translates to progress in the
books
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Advertised 34 construction contracts
Making payments in a timely fashion
Closing contracts efficiently
Reviewing changes often
e-Builder update
Changes to the online plan room
Improvements to be made
Construction Contract Advertisements
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Processing Pay Estimates Efficiently
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Improving Invoice Processing
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Experiencing Timely Closeouts
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Allows Tollway funds to be re-distributed
Provides staff to be released up for other work
Close out resources are available in e-Builder
Professional Services Firm
Closeout Requirements
Contractor Closeout Requirements
Final invoice
Final legal documents
Final invoice letter
Financial disclosure forms
e-Builder items closed
Subcontractor Form 2115
Archive boxes
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Closed 39
contracts to
date in 2015
e-Builder Update
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Recent Changes
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Coming soon
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Contracting processes
Consultant performance reviews
IGA review/approval
Other Tollway internal approval processes
Electronic bidding
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Notices of Delay
Milestone acceptance submission
ESIS Part 1 and Part 2
Barrier warrant analysis
By fall
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RFI process modified to allow contractors to clarify the RFI answer provided
In discussions with e-Builder regarding the industry-requested
customizations
Processing Changes
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As the volume of construction increases, so do change
orders and extra work orders
C5 has been in place for 10 years – processed more than
16,500 ATPs
Participate
and
communicate
PCOs early
NEW Online Plan Room
Effective June 1, 2015
 Provides contractors with quick, convenient access to
Tollway construction contract documents and standard
specifications
 Features an easier, more user-friendly design
New website: www.illinoistollwaybidding.com
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Areas for Improvement Remain
Be on top of your game
 Track line item quantities and be proactive
 Track force accounts
 Closeout/balance quantities along the way
 Share documentation for schedule recovery
options/analysis
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SHORT BREAK
PSB 14-3 Results
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Total estimated fee for 12 items is approximately
$85.5 million
Nearly 30 percent of the estimated dollars will be
awarded to DBE firms
121 firms submitted 232 SOIs 9for all 12 items
18 prime consultants were selected for 12 contracts
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Two of the contracts have a DBE prime
Two of the contracts have a new prime consultant
14 Mentor/Protégé commitments submitted