Sand Point Country Club House Rules The following rules have been adopted by the Board of Trustees for the government of the club and are applicable to all members. Dress Code The clubhouse dress code has become more casual in response to member desires for a less formal—and more comfortable—dining experience. This code applies to breakfast, lunch, dinner, and to bar service and is consistent with trends in other private clubs and the local dining industry. The overriding concept is to allow a casual atmosphere, but one where the dress code reflects good taste and common sense to the membership as a whole. It is a recognized challenge that individual members will often take either more conservative or more liberal view of any dress code, no matter how it is written. When in doubt, members and guests should take the higher path of propriety. Members are responsible for adhering to the dress code as well as ensuring child and guest compliance. Management and on-­‐duty staff will enforce the Clubhouse Dress Code. At no time shall a member confront another member over dress code issues. Those not dressed appropriately may be asked to retire to another part of the facility, may be denied service, or may be reminded of the infraction at the discretion of management if accommodations may not be made without jeopardizing the quality of service to members who are in compliance. Repeat violators may have club privileges suspended. The Clubhouse Dress Code has three levels of acceptable dress in that applies to various circumstances and dining conditions: Casual Attire, Country Club Attire, and Special Event Attire. Casual Attire: Casual attire is permitted for all dining, with the exception of designated fine dining evenings and some special events. Permitted: • Neat, clean golf, athletic and tennis attire. • Tasteful, non-­‐tattered denim. • Neat, clean collarless shirts. • Tailored shorts and skirts reaching mid-­‐thigh or lower. 1 •
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Fitted, tailored warm-­‐ups. Sandals and clean, soft spiked golf shoes. Caps and visors are allowed in all areas except the Main Dining Room, but must be worn forward and not backward. Not Permitted: • Fleece sweat suits or those gathered at the cuff. • Tank tops, halter tops and bare midriffs • Fitness attire such as athetic shorts and tank tops. • Caps and visors are not permitted in the Main Dining Room. Country Club Attire: Country Club attire is required for designated fine dining and some special events, except where themed attire is permitted. Permitted: • Tailored slacks, khakis, skirts. • Collared shirts for men including mock turtlenecks. • Dress sandals are allowed for women. • Jackets are encouraged but not required. Not Permitted: • All forms of denim, leisurewear, warm-­‐ups, shorts and hats Special Event Attire: Consists of theme specific attire, as outlined in the promotional literature. At no time will Special Event Attire be less than Casual Attire. Cell Phone Use The Club recognizes that cell phones are part of everyday life and in certain situations can allow members and their families to enjoy their Club with greater frequency and peace of mind if connected. As such, this policy provides for limited use of cell phones in specific areas of the club and in a manner that is not disruptive to members and guests. Cell phones must be in “silent” or “vibrate” mode while on Club property. Texting and emailing are allowed in all areas of the club, but should be conducted in a way that does not impact other members’ club experience. Discretion and decorum are the overriding principles. Members are responsible for ensuring their guests adhere to the policy outlined below. Golf Course, Pro Shop, Practice Areas and Driving Range • Cell phone conversations are not permitted, except for a personal or medical emergency or contacting the 2 Golf Shop to report an incident on the course or to request assistance relative to course play Clubhouse, Swimming Pool and Tennis Courts • Cell phone conversations are not permitted in the Fitness Room, Locker Rooms or on the upper floor of the club, which includes the Main Dining Room, Pan Room and upper level decks. If a call is to be made or taken while on the upper floor/deck of the clubhouse please utilize the phone room in the upper hall. • Cell phone conversations are allowed in all other areas of the clubhouse as well as on the swimming pool deck and tennis court viewing areas. It is expected that members and guests will only make or take important calls and complete them quickly. The caller must be considerate of others, move away from the group, and speak in soft tones. Long conversations or loud conversations are not permitted as they have the potential to disturb others in proximity. Supervision of Children SPCC is dedicated to providing family oriented programs and providing an environment where children are welcome to enjoy many club activities. With the diversity of the membership and having many club activities accommodating all types of members and guests it is important that members are responsible for their children’s behavior and understand the age limits on supervision or when a child should be accompanied by adults. ‘Accompanied’ is defined as within view of parents or guardians and in close enough proximity that the parents or guardians can monitor behavior at all times. Clubhouse (Including Decks) Children under the age of 11 must be accompanied and supervised by a parent or responsible person at least 16 years of age whenever on club property. Golf Facilities (Course, Range, Putting Green, Short Game Practice Area) Children under the age of 10 must be accompanied and supervised by a parent or responsible person at least 16 years of age when using the golf facilities. Children 10 years of age and over may enjoy unaccompanied access to all golf facilities provided that the junior golfer has passed the Golf Development Level 3 program and the Golf Professional has approved the application. The Golf Professional shall have full discretion and authority in approving junior golfers for golf facility access. Pool Facilities (Main Pool, Wading Pool and Reception/Snack Bar Area) Children under the age of 10 must be accompanied and supervised by a parent or responsible person at least 16 years of age when using the pool facilities. Children under the age of 10 will be permitted in the main pool provided they have passed the swim competency test. Tennis Facilities Children under the age of 10 must be accompanied and supervised by a parent or responsible person at least 16 years of age. Children 10 years of age and over may enjoy unaccompanied access to tennis facilities 3 provided that the junior player is approved by the Tennis Professional. The Tennis Professional shall have full discretion and authority in approving junior players for access. Fitness Center Children under the age of 12 are not permitted. Children ages 12 and 13 are permitted in the Fitness Center only when accompanied and supervised by a parent or responsible guardian at least 16 years of age. Youth ages 14 to 21 may use the Fitness Center unaccompanied but are restricted to use between 9:00am and 9:00pm. Fitness Center Use • The Fitness Center is available 24 hours/day to all membership types, however, there are no guest privileges in the Fitness Center. Use of the Fitness Center is restricted to members only. • All users must register at the Front Desk and sign a waiver of liability before swipe card access is issued. • For your own safety, please do not prop open doors or offer access to individuals who do not have individual access cards. • Children under the age of 12 are not permitted. Children ages 12 and 13 are permitted in the Fitness Center only when accompanied and supervised by a parent or responsible guardian at least 16 years of age. Youth ages 14 to 21 may use the Fitness Center unaccompanied but are restricted to use between 9:00am and 9:00pm. • Noise shall be kept to a minimum so as not to disturb others. • Beverages in sealed containers are allowed; food is not permitted. • Appropriate athletic attire and shoes are required. Swim attire is not acceptable. • Pool lockers are intended for day use only. Please speak with the Front Desk if you’re interested in renting a locker in one of the Main Locker Rooms. • Use of the equipment is at your own risk. Please read instructions carefully prior to utilizing any of the equipment. Persons with known heart, asthmatic, hypertension or other related health problems should not use this facility and its equipment without consulting a personal physician first. • Please note any maintenance concerns or potentially hazardous conditions by contacting the General Manager. • Personal music devices used in the Fitness Center shall be permitted only with the use of earphones. • The Club does not provide Fitness Trainers, however, the Club does endorse Fitness Trainers who have been pre-­‐screened by the Swim & Fitness Committee. No other personal trainers shall be authorized to provide services. The member hosting a Fitness Trainer must accompany them at all times while on the premises and sign them in upon arrival. • Fitness Trainers cannot train more than four members at any given time and may not establish routine class schedules without prior authorization from the General Manager. Member and Guest Conduct Complaints Members shall not complain of Club events, scheduling, rules, bylaws, other members or any employee of the 4 Club. Members having complaints shall limit such complaints to discreet and confidential communications to the General Manager. Complaints Regarding Members Complaints of misconduct on the part of a member and/or guest shall be reported to the General Manager or Club President, who shall submit the matter to the Board of Trustees for such action as it deems appropriate. It is recommended that complaints concerning such members be in writing. Members shall not reprimand fellow members. Loss Of Or Damage To Club Property A member shall be liable for any loss of or damage to Club property caused by the member or their guest. Loss of or Damage By Errant Golf Balls To Property of Others A member shall be responsible for all damage or injury to property of another, caused by or resulting from a golf ball hit by the member, any of his family members or guests. Property of others shall include property belonging to an owner of any residential property adjacent to or in close proximity to the Club’s golf course and to an owner of any vehicle or mobile equipment in or about any of the parking areas or roadways within, adjacent to or in close proximity to the Club’s golf course. For purposes of this provision, the responsibility of the member shall be without regard to whether the owner of any such residence property or owner of any such vehicle is a member of the Club. When a member hits an errant golf ball and becomes aware that it has or may have caused damage or injury as stated in this paragraph, it shall be such member’s duty to promptly contact and notify the owner of the property of the damage or injury, identify such member or guest as the individual responsible and reasonably compensate the owner for its loss, including the cost of repair or replacement. Nothing in this paragraph shall be interpreted or construed as a Club policy or House Rule with regard to the matter of personal injury or death caused by an errant golf ball, it being the Club’s intention that such an occurrence, the loss or damages there from and any responsibility with respect thereto shall be a civil matter as between the persons involved and shall be determined or resolved in accordance with the laws of the State of Washington. Alcoholic Beverage Service The Board of Trustees has established a policy in compliance with Washington State Liquor Control Board regulations. These regulations prohibit serving individuals under the age of 21 and those who are intoxicated or who show signs of intoxication. All members of Sand Point Country Club are expected to assume the responsibility for recognizing the symptoms of excessive alcohol consumption by themselves and by their guests. Employees of Sand Point Country Club have been trained to recognize the signs of intoxication and determine whether an individual must be denied further service of alcoholic beverages because of the possibility of intoxication. The manager on duty is responsible for determining whether or not to cease serving alcohol. Members shall not abuse or reprimand staff in the execution of their duty if the decision is to cease 5 service of alcohol to an individual. Any disciplinary action necessary because of violation of the Club’s policy of alcohol consumption shall be referred to the Board of Trustees. Policy on Sexual and Other Impermissible Forms of Harassment Sexual harassment has serious consequences. It is prohibited for any officer, member, manager, supervisor, employee or guest to create a hostile work environment or otherwise make unwelcome sexual advances, requests for sexual favors, or any other verbal or physical conduct of a sexual nature when: • Submission to such conduct is made either explicitly or implicitly a term or condition of employment. • Submission to, or rejection of, such conduct unreasonably interfering with an individual’s work performance or creating an intimidating, hostile or offensive work environment. SPCC is committed to providing a work environment that is free of discrimination. Actions, words, jokes or comments based on an individual’s sex, race, ethnicity, age, religion or any other legally protected characteristic will not be tolerated. Any individual who has reason to believe that he or she is the victim of impermissible harassment should promptly report the facts of the incident to the General Manager who will investigate the circumstances in which the incident or incidents allegedly occurred. If you are not comfortable in discussing the matter with the General Manager, you should contact any Manager or Trustee with whom you are more comfortable. Once your complaint has been reviewed, immediate corrective action will be taken. Anyone engaging in harassment of any type will be subject to disciplinary action, including possible discharge. House Guest Policy Members who have invited house guests, may, by submitting a letter to the General Manager, have a house guest(s) use their membership. • House guests must be staying in the same home with the sponsoring member and must have no other residence within King, Pierce, Snohomish, Skagit, or Thurston counties. • House guests are treated as members for their stay, without being accompanied by the member or being limited to the frequency limitations restricting other guests. • A member may use the house guest privilege for a maximum of two weeks (14 days) per year in the aggregate. • All membership categories are eligible for this privilege. House guest privileges are equal to those of the host member. • House guests may use the respective club amenities for their accompanying fees. • All use fees and charges are billed to the host member account. • House guests may use the golf course under the appropriate membership category and will pay the prevailing accompanied guest rate. • The General Manager may revoke the use of facilities of a member’s house guest(s) at any time, without notice or cause. Membership Information Members are required to keep all membership information current with the Club, including address, phone 6 number(s), email address and family status, including births, deaths, divorce or new marriages. Any member who wishes to make a change in family status must notify the Club Business Office in writing. Family status changes may only be made once per 365 days. Termination of Membership Any Social, Swim & Tennis or Clubhouse Social member who wishes to terminate the membership must do so by submitting a written request to the Club Office at least 30 days prior to the next billing statement date. Social, Swim & Tennis Waitlist If a Clubhouse Social (Social, Swim & Tennis waitlist) member reaches the top of the entry list and elects not to transfer into the category, the member will either be removed from the waitlist and remain a Clubhouse Social member or the waitlisted member will be required to pay an additional $1,000 Initiation Fee Installment toward the full Initiation Fee. Food Minimum Requirement All members are required to spend $180.00 per quarter on food services at the Club ($90.00 per quarter for unmarried members with no children). Unless this amount is spent on Club food services (service charge and tax not included) during each member’s quarter, the full sum or unspent balance will be added to the member’s statement at the end of their quarter. Food minimums may be deferred to the following quarter (extended absence from the area, one time only per year), upon written application to the Member Billing representative or General Manager. Last Names... Beginning with A-­‐G: Beginning with H-­‐O: Beginning with P-­‐Z February, March, April December, January, February January, February, March August, September, October March, April, May April, May, June May, June, July June, July, August July, August, September November, December, January September,October, November October, November, December Miscellaneous Club Policies Heelies, Scooters, and Skateboards Prohibited To protect the safety of club members, guests and employees, the use of ‘heelies,’ scooters and skateboards is prohibited on club property including Hoetmer Drive. Personal Alcohol Consumption of personal alcoholic beverages is prohibited during the hours bar service is available. Wine may be brought to a member dining function and is subject to corkage fee. Cancellation Policy There is a 48-­‐hour cancellation policy in effect for all member special events. There is no cancellation policy for 7 regular dining, but events such as Twilight Golf, Seafood & Prime Rib Dinner, and all Club holiday events do apply. Cancellations made within the 48-­‐hour window will be billed to the member s account. All changes to reservations can be made through the Front Desk and after-­‐hours at extension 200. Golf Clubs Golf clubs are not permitted inside the clubhouse. Areas for dropping and transporting clubs from parking lots and entries are provided in outside areas. The Pro Shop has storage facilities available. Members and guests are requested not to carry bags into the Clubhouse. Service Charge Charges for food and beverages include an 18% service charge. Member sponsored parties and all December parties are subject to a 20% service charge for both food and beverage. Guests Guests who belong to another private golf club may have reciprocal billing privileges at SPCC and may sign chits for club services. Clubhouse Closure The Clubhouse is customarily closed for deep cleaning and training activities during the first two weeks of January of each year. Parking Members and guests may park in designated areas only. Areas reserved for Club operations, deliveries, handicapped, etc. are clearly posted and members and guests may not park in those areas. Cars improperly parked will be impounded. Pets Dogs and other pets are not allowed on the Club premises at any time. Smoking Smoking is prohibited within the Clubhouse and within 25 of doors, windows and air intake units. Please dispose of smoking material properly. Unauthorized Posting Prohibited The posting of any paper, notice, or solicitation on Club premises without advance permission of the General Manager is prohibited. 8